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MINUTES <br /> OF THE WORK SESSION OF THE <br /> EDINA CITY COUNCIL <br /> HELD AT CITY HALL <br /> NOVEMBER 27, 2007 <br /> 11:30 A.M. <br /> Mayor Hovland called the meeting to order at 11:30 a.m. in the Community Room of City <br /> Hall. Answering rollcall were: Members Bennett, Housh, Masica, Swenson and Mayor <br /> Hovland. Staff present included: Gordon Hughes, City Manager; Heather Worthington, <br /> Assistant City Manager; Ceil Smith, Assistant to the City Manager; and Debra Mangen, <br /> City Clerk. <br /> Mayor Hovland said the purpose of the work session was to continue discussion of <br /> boards, commissions and committees' roles and responsibilities. <br /> The Council discussed several issues related to the City's advisory boards, commissions, <br /> and committees including: whether or not public hearings should be held at the advisory <br /> board level, member attendance requirements, annual election of chairs and the allowable <br /> length of chair's tenure, and term limits. The following list shows the consensus on each <br /> topic: <br /> • Attendance requirement - beginning on January 1, 2008, the attendance <br /> requirements provided in Edina Code Section 180 will be enforced. <br /> • Chair Elections - each board, commission or committee shall hold an annual <br /> election of the chair, vice chair and any other officer. Further, no individual may <br /> hold the office of chair for more than two consecutive years. <br /> • Term limits - Effective for reappointments beginning January 2009 members will be <br /> limited to six years for all boards and commissions except the Planning <br /> Commission which will continue to have the nine year limit. <br /> • Boards, Commission, & Committee Public Hearings - on occasion, the Council may <br /> direct a specific body to conduct a public hearing on a specific issue. This will be <br /> made on a case by case basis and there will not be a standing policy on this issue. <br /> The Council agreed they needed further discussion on this topic and will complete their <br /> discussion at a future work session. <br /> Respectfully submitted, <br /> Debra Mangen, Lity4berk <br />