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MINUTES <br /> OF THE STUDY SESSION OF THE <br /> EDINA CITY COUNCIL HELD <br /> SEPTEMBER 25,2007 <br /> 11:30 A.M. <br /> Mayor Hovland called the meeting to order at 11:30 a.m. in the Community Room of Edina <br /> City Hall. Answering rollcall were: Members Bennett, Housh, Masica, Swenson and Mayor <br /> Hovland. Staff present included: Gordon Hughes, City Manager; Roger Knutson, City <br /> Attorney and Debra Mangen, City Clerk. <br /> Mayor Hovland said the purpose of the study session was to review the process used in <br /> appointing community members to advisory boards, commissions and committees. He <br /> added that before the boards and commissions discussion he would like to discuss the <br /> timing of the Study Sessions. The Council discussed the impact of holding Study Sessions <br /> at 7:00 a.m., 11:30 a.m. and 6:00 p.m. Following discussion staff was directed to schedule <br /> the October Study Session for 7:00 a.m. with November's being held at 11:30 a.m. <br /> The Council proceeded to discuss the current process utilized to appoint members to their <br /> advisory boards, committees and commission. Currently terms on the boards run either <br /> two or three years and expire on February 1St of each year. In late November members with <br /> expiring terms are queried to see if they wish to be re-appointed. Those members who are <br /> reaching the term limits are thanked for their service and a list of potential vacancies are <br /> compiled. A press release is released and applications taken. Applications are forwarded <br /> to the Mayor for review. He processes the applications and usually with the Chair of the <br /> various boards or as in the case of the new Energy and Environment Commission another <br /> Council member assisted, they may either in person or on the phone interview candidates. <br /> Once the Mayor has determined who to appoint he advised the Council who then endorses <br /> his appointees. The Council discussed a more collaborative approach. Following their <br /> discussion the following steps were agreed to: <br /> • Queries of board and commission members with expiring terms in October with <br /> answers by 10/15 <br /> • List of potential vacancies developed and press notice released in October soliciting <br /> applicants until December 15th <br /> • Applications forwarded to all Council Members <br /> • Council Members develop their short list of applicants <br /> • Interviews held in January at Work Session <br /> • Council at a Work Session discusses their choices <br /> • Members appointed at first February Meeting to be seated for first meeting <br /> beginning in March <br /> Mayor Hovland declared the meeting adjourned at 1:30 p.m. <br /> Respectfully submitted, <br /> J aV <br /> Debra M ngen, dy Clerk <br />