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MINUTES <br /> OF THE WORK SESSION OF THE <br /> EDINA CITY COUNCIL <br /> HELD AT CITY HALL <br /> DECEMBER 18,2007 <br /> 5:00 P.M. <br /> Mayor Hovland called the meeting to order at 5:10 p.m. in the Community Room of City Hall. <br /> Answering rollcall were: Members Bennett,Housh,Masica,Swenson and Mayor Hovland. Staff present <br /> included: Gordon Hughes, City Manager; Heather Worthington, Assistant City Manager; Ceil Smith, <br /> Assistant to the City Manager; Jennifer Bennerotte, Communications & Marketing Director; and Debra <br /> Mangen,City Clerk. <br /> Mayor Hovland said the purpose of the work session was to discuss the public comment portion of the <br /> agenda and to finish discussion on boards,commissions and committees' roles and responsibilities. <br /> Manager Hughes reviewed the proposed schedule of upcoming work and study sessions as follows: <br /> • Work Session,January 2, 2008 - interview candidates for appointment to boards, commissions <br /> and committees <br /> • Work Session, January 15, 2008 -joint meeting with Heritage Preservation Board - preview of <br /> Country Club survey <br /> • Study Session,January 22,2008-Comp Plan <br /> • Work Session,February 4,2008-possibly legislative update <br /> The Council discussed the public comment portion of the agenda. Revisions were suggested to the <br /> "Edina City Council Meeting Procedures". It was pointed out that citizens did not understand the rules <br /> as they applied to public comment as evidenced by the confusion over the video presentation by <br /> residents of Oaklawn Avenue. Several suggestions were offered and discussed of potential ways to <br /> improve and clarify the public comment. Following their discussion, the Council agreed that the <br /> language on the Agenda under"Edina City Council Meeting Procedures" would be modified to read as <br /> follows: <br /> "During "Public Comments,"the Mayor will ask to hear from those in attendance who would like to speak about <br /> something not on the agenda. Individuals must limit their presentations to three minutes and cannot speak to an <br /> issue for which a public hearing was previously held and closed within the last month or a matter scheduled for a <br /> future hearing on a sped is date. Individuals should not expect the Mayor or Council to respond to their <br /> comments. Instead, the Council might direct the matter to stafffor consideration at a future meeting." <br /> Staff was directed to research the use of a "comment card" by other cities for possible consideration of <br /> use. <br /> The Council and staff discussed the roles and responsibilities of the City's advisory boards, <br /> commissions, and committees. A question arose about possible conflicts of interest and staff was <br /> directed to request the City Attorney draft some language explaining what constituted a conflict. The <br /> Council directed staff to develop training for new board,commission and committee members. <br /> The Council held a brief discussion on the tenure and potential one year reappointment of Planning <br /> Commission Chair Lonsbury,who was term limited,but had led the Comp Plan Task Force. <br /> Mayor Hovland declared the meeting adjourned at approximately 6:55 p.m. <br /> Respectfully submitted, && A M <br /> Debra Mangen,CiV CletO <br />