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MINUTES <br /> OF THE WORK SESSION OF THE <br /> EDINA CITY COUNCIL <br /> HELD AT CITY HALL <br /> OCTOBER 6, 2009 <br /> 5:30 P.M. <br /> Mayor Hovland called the meeting to order at 5:30 p.m. in the Community Room of City Hall. <br /> Answering rollcall were: Members Bennett, Brindle, Swenson and Mayor Hovland. Member Housh <br /> was absent. Staff present included: Gordon Hughes, City Manager; Heather Worthington, Assistant <br /> City Manager; John Wallin, Finance Director; Eric Roggeman, Assistant Finance Director; Ceil <br /> Smith, Assistant to the City Manager; Wayne Houle, City Engineer/Public Works Director; Cary <br /> Teague, Planning Director; Steve Kirchman, Building Official; Sherry Engelmann, Sanitarian; and <br /> Debra Mangen, City Clerk. <br /> Mayor Hovland stated the purpose of the meeting was to continue the Council's review of the <br /> proposed 2010 Operating Budget. <br /> City Manager Hughes stated the budget review would continue with those departments not finished <br /> at the last meeting. He added that there had been a staff rearrangement to cover two retirements <br /> without hiring any new staff. Mr. Hughes explained that the Public Works Coordinator and a Public <br /> Works Administrative Assistant were retiring. To cover these positions, the existing Utility <br /> Superintendent had been promoted to Assistant Public Works Superintendent, an administrative <br /> staff member from the Building Department would be working at Public Works three days a week <br /> with staff members from the Finance and Administration Departments covering her absence from <br /> City Hall. This shifting of responsibility will allow coverage without any hiring. It was noted that all <br /> the union contracts were up for negotiation this year. <br /> Engineer Houle stated his intent to postpone as much as feasible any equipment purchases. He <br /> said when replacing vehicles the intention was to go with smaller versions still capable of the <br /> needed functionality. <br /> Mr. Hughes noted the Planning Department's budget had been reduced in professional services <br /> reflecting the completion of the Comprehensive Plan and because the Historical Planning <br /> Consultant would no longer be attending meetings of the Heritage Preservation Board. He pointed <br /> out this also eliminated budget monies for small area plans, but that the 2010 proposed budget for <br /> Planning was more in line with what the department had traditionally budgeted before the <br /> Comprehensive Plan update. <br /> Mr. Hughes noted the Building Department would be juggling support staff since a member was <br /> shifting to Public Works three days a week. He noted that part-time inspectors had been laid off, <br /> but the City would be retaining its full time inspection staff. Mr. Hughes said that activity for single <br /> family residential was still quite strong, but that commercial activity was down 37% from the same <br /> time in 2008. <br /> Mr. Hughes reviewed the Health Department's proposed budget. He noted that Karen Zeleznak of <br /> Bloomington Public Health would attend the October 20, 2009, Regular Council meeting to review <br /> the grant just received. <br /> The Council briefly reviewed the Assessing and Administration Departments' budget. It was noted <br /> that the Energy and Environment Commission budget would be reduced by $25,000. The City's <br /> participation in Metro Cities was discussed as well as the benefit received for participation in the <br /> various organizations such as the League of Minnesota Cities. It was noted that the contingency <br />