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MINUTES <br /> OF THE WORK SESSION OF THE <br /> EDINA CITY COUNCIL <br /> HELD AT CITY HALL <br /> NOVEMBER 17, 2009 <br /> 5:30 P.M. <br /> Mayor Hovland called the meeting to order at 5:30 p.m. in the Community Room of City Hall. <br /> Answering rollcall were Members Bennett, Brindle, Housh, Swenson and Mayor Hovland. Staff <br /> present included: Gordon Hughes, City Manager, and Debra Mangen, City Clerk. <br /> Mayor Hovland stated the purpose of the meeting was to discuss the process used by the Council to <br /> appoint citizens to serve on the various Boards, Committees and Commissions. <br /> Council discussed the methods used over the past few years to appoint members to the various <br /> Boards, Committees and Commissions. Applications will be received from interested citizens until <br /> 4:30 p.m. on December 23, 2009. Following are the Boards, Committees and Commissions with <br /> vacancies to be filled: Art Center Board, Board of Appeal & Equalization, Community Health <br /> Committee, Heritage Preservation Board, Park Board, Transportation Commission and Zoning Board <br /> of Appeals and Adjustments. The City Clerk will provide copies of all applications received through <br /> December 23`d to the entire City Council. <br /> The Council agreed to set aside, January 5, 6 & 19 to interview all persons applying for appointment <br /> this year. Interviews will be held between 5:00 p.m. and 7:00 p.m. in the Community Room of Edina <br /> City Hall. The application for appointment will be modified to reflect these dates and will request that <br /> each applicant indicate their preferred date. Staff will schedule the interviews endeavoring to <br /> schedule applicants from a particular board on the same night. Each applicant will have between five <br /> and seven minutes in which to interview with the entire City Council and Chairs from the various <br /> Boards, Committees and Commissions will be invited to attend. The Council will reserve January 20, <br /> 2009, between 5:00 p.m. and 7:00 p.m. to deliberate their choices and make the appointments at the <br /> first meeting in February. <br /> The Council also discussed changes to the attendance ordinance, term limits and dual memberships <br /> on commissions. No changes were made to current practices in these areas. Based upon the <br /> comments of board and commission chairs, a change may be made to the dual representation on <br /> Park Board and the EEC. <br /> There being no further business, Mayor Hovland adjourned the meeting at 6:45 p.m. <br /> Respectfully submitted, k�" 0 441— <br /> ebr . Mangen, City Clerk <br /> Minutes approved by Edina City Council, December 1, 2009 <br /> James B. Hovland, Mayor <br />