HomeMy WebLinkAbout2014-07-01 Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
JULY 1,2014
7:00 P.M.
I. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:04 p.m.
11. ROLLCALL
Answering rollcall were Members Bennett, Brindle,Sprague,Swenson and Mayor Hovland.
Ill. MEETING AGENDA APPROVED
Member Bennett made a motion,seconded by Member Brindle,approving the meeting agenda.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Swenson made a motion, seconded by Member Sprague, approving the consent agenda as
revised to remove Items IV.E., Request for Purchase, Squad Light Bars; IV.F. Resolution No. 2014-77,
Approving Public Health Emergency Preparedness Grant Project Agreement 2014-2015; IV.K. Change
Order—Contract ENG 14-4 Birchcrest B Neighborhood Roadway Improvements;and,IV.L.Resolution No.
2014-75 Authorizing Minnesota Department of Employment and Economic Development Grant
Application for Pentagon Park South,as follows:
IV.A. Approve regular and work session meeting minutes of June 17,2014
IV.B. Receive payment of the following claims as shown in detail on the Check Register dated June 19
2014, and consisting of 40 pages; General Fund $126,452.58; Police Special Revenue $1,740.05;
Pedestrian and Cyclist Safety$21,459.70;Arts and Culture Fund$1,000.00; PIR Debt Service Fund
$1,941.90;Working Capital Fund$603,377.61;Cando Fund$4,358.00;Art Center Fund$2,861.29;
Golf Dome Fund $1,137.41; Aquatic Center Fund $26,233.64; Golf Course Fund $27,585.53; Ice
Arena Fund $11,321.09; Edinborough Park Fund $6,308.57; Centennial Lakes Park Fund
$17,426.08; Liquor Fund $209,417.81; Utility Fund $588,026.24; Storm Sewer Fund $226,954.60;
Recycling Fund $35,190.09; PSTF Agency Fund $2,232.01; Centennial TIF District $1,757.50;
Southdale 2 District$26,516.75; Pentagon Park District$44,308.61;TOTAL$1,987,607.06 and for
receipt of payment of claims dated June 26, 2014, and consisting of 29 pages; General Fund
$209,877.32; Police Special Revenue $98.93; Arts and Culture Fund $943.31; Working Capital
Fund $540,048.84; Equipment Replacement Fund $14,825.88; Art Center Fund $4,984.29; Golf
Dome Fund $670.14;Aquatic Center Fund $532.91;Golf Course Fund$37,417.79; Ice Arena Fund
$54.68-; Edinborough Park Fund $911.10; Centennial Lakes Park Fund $9,555.17; Liquor Fund
$178,608.53; Utility Fund $33,849.35; Storm Sewer Fund $693.83; PSTF Agency Fund $4,953.67;
Centennial TIF District $150.00; TOTAL$1,038,066.38; and, Credit Card Transactions dated April
26,2014—May 26,2014;TOTAL$31,015.83
IV.C. Adopt Resolution No. 2014-71 Fiscal Year 2015-2017 Joint Cooperation Agreement/Community
Development Block Grant Renewal
IV.D. Adopt Resolution No. 2014-72 Authorizing Joint Powers Agreement with the State of Minnesota
—Minnesota Financial Crimes Task Force
Agreement 909 42016
G
IV.G. Adopt Resolution No.2014-74,Appointing Election Judges for August 12,2014 Primary
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Minutes/Edina City Council/July 1,2014
IV.H. Request for Purchase, Award of Bid Contract ENG 14-10 2014 Watermain Improvements,
awarding the bid to the recommended low bidder, Northdale Construction Company, Inc. at
$933,680.12
IV.I. Approve Release of Public Improvement and Special Assessment Agreements
IV.J. Grant First and Waive Second Reading adopting Ordinance No. 2014-07 Amending Chapter 26 of
the Edina City Code Concerning Petty Misdemeanors
Rollcall:
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
IV.E. REQUEST FOR PURCHASE,SQUAD LIGHT BARS—AWARDED
Police Chief Nelson indicated the squad light bars were new generation LED lighting of a better quality
than those currently used. Member Sprague made a motion, seconded by Member Swenson, approving
Request for Purchase, Squad Light Bars, awarding the bid to the recommended low bidder, Emergency
Automotive Technologies,at$38,018.80.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV.F. RESOLUTION NO. 2014-77, APPROVING PUBLIC HEALTH EMERGENCY PREPAREDNESS GRANT
PROJECT AGREEMENT 2014-2015—ADOPTED
The Council acknowledged that the Public Health Emergency Preparedness Grant Project was an important
undertaking to assure preparedness. Member Brindle introduced and moved adoption of Resolution No.
2014-77, Approving Public Health Emergency Preparedness Grant Project Agreement 2014-2015.
Member Bennett seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV.K. CHANGE ORDER — CONTRACT ENG 14-4 BIRCHCREST B NEIGHBORHOOD ROADWAY
IMPROVEMENTS—APPROVED
Engineer Millner stated staff recommended delaying this project from 2014 to 2015 and that the
contractor had confirmed he was able to keep prices from increasing; however,the contractor had not yet
secured that same promise from all of the subcontractors. The Council discussed the terms of the project
contract. Manager Neal stated the Council could revisit this in early 2015 to ensure that the prices have
not increased from the original bid. Member Swenson made a motion, seconded by Member Bennett,
approving Change Order delaying the project from 2014 to 2015 — Contract ENG 14-4 Birchcrest B
Neighborhood Roadway Improvements,contingent upon the original bid unit prices remaining the same
for 2015.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV.L. RESOLUTION NO. 2014-75 AUTHORIZING MINNESOTA DEPARTMENT OF EMPLOYMENT AND
ECONOMIC DEVELOPMENT GRANT APPLICATION FOR PENTAGON PARK SOUTH—ADOPTED
The Council reviewed the language of the resolution and expressed concern relating to the terms for grant
repayment should the project not perform within five years. Economic Development Manager Neuendorf
assured the Council that DEED had never required repayment of grants because, ultimately, the project
achieved its objectives, despite the fact that occasionally it took longer than planned. He explained the
terms of the grant agreement between the City and DEED, and the City and the developer. Attorney
Knutson indicated that grant subrecipient agreements always included hold harmless language and he
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Minutes/Edina City Council/July 1,2014
would ensure it was included in this agreement as well. Member Bennett introduced and moved
adoption of Resolution No. 2014-75 Authorizing Minnesota Department of Employment and Economic
Development Grant Application for Pentagon Park South. Member Swenson seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
V.A. HENNEPIN COUNTY SHERIFF RICHARD STANEK—REPORT RECEIVED
Hennepin County Sheriff Stanek updated the Council on Hennepin County Sheriff's Department
enforcement and public service activities. He described training provided by Hennepin County for the
City's public safety and first responders including the use of Narcan (heroine antidote) in the cases of
overdoses to save lives. The Council thanked Sheriff Stanek for his work on behalf of Edina.
Vl. COMMUNITY COMMENT
Johan Rosenberg, 4511 Oak Drive, expressed concern with the Council's decisions relating to the
repurposing of Fred Richards Golf Course that might have been based on an outdated 2006 parks survey.
Lori Grotz, 5513 Park Place, expressed concerns relating to the decision that allowed the owner of 5508
Dever Drive, to elevate the front entrance of a new house more than 4.5 feet (from the elevation of the
existing split level house entrance) without first obtaining a Conditional Use Permit or a front yard setback
variance.
VII. REPORTS/RECOMMENDATIONS
VILA. RESOLUTION NO. 2014-73 AUTHORIZING THE SALE AND ISSUANCE OF MULTIFAMILY HOUSING
REVENUE BONDS(YORKTOWN CONTINENTAL,LP PROJECT)SERIES 2014—ADOPTED
Finance Director Wallin explained this process for issuing conduit bonds was required by State Statute and
reminded the Council that the issuance and repayment of these bonds (principle and interest) was solely
the responsibility of the developer and not the City. It was noted the paperwork for this sale and issuance
of conduit bonds was drafted for the benefit of the City by Dorsey&Whitney.
Frank Hogan, Dougherty & Company, stated Yorktown Continental was going through the underwriting
process for the project financing with an August closing anticipated. David Dye, Yorktown Continental
Limited Partnership, stated the documentation had been reviewed. Mr. Wallin stated the City was only a
conduit financer of this project and not be liable for the debt. The City's AAA bond rating and borrowing
ability would not be affected. Mr. Wallin explained the City was charging a fee of one-half of 1%to allow
Yorktown to use the conduit financing.
The Council asked about tenant qualifications relative to income and whether or not-the H.O.M.E. Program
services were being utilized at Yorktown Continently. Mr. Hogan explained the income requirements and
stated the project would not use H.O.M.E. Program services. Following a brief discussion, Member
Swenson introduced and moved adoption of Resolution No. 2014-73 Authorizing the Sale and Issuance
of Multifamily Housing Revenue Bonds (Yorktown Continental, LP Project), Series 2014; Establishing the
Security therefor and Authorizing the Execution of Documents. Member Sprague seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VII.B. REQUEST FOR PURCHASE — AWARD OF BID — CONTRACT #13-7PK, PAMELA PARK SHELTER
BUILDING—AWARDED
Parks and Recreation Director Kattreh stated bids were awarded for the Pamela Park site work and
artificial turf on June 3, 2014. The current request for the Pamela Park Shelter with construction proposed
to begin the week of July 21, 2014. The shelter should be ready for the 2014-15 skating season. Ms.
Kattreh described Pamela Park the proposed designs one a gable roof and one a shed roof. The base bid
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with a gable roof was $622,363, and the alternate for a shed roof design, including increased energy
efficiency, was an additional $75,739. Two additional alternates were presented; 1) reclaiming and
repaving the parking lot for $77,088; and, 2) fireplace for $29,123. Ms. Kattreh suggested the Council
consider reclaiming and repaving of the parking lot, due to the present condition. Ms. Kattreh advised
there was a $118,000 project contingency in case problems occurred during construction. The Council
discussed the roof design options and related costs.
Paul Kolias, RJM Construction, 701 Washington Avenue North, Minneapolis, responded to questions
relating to the two proposed designs and the various alternates.
The Council discussed the merits of the various alternates and the two proposed designs. Member Brindle
made a motion, seconded by Member Bennett, awarding the Contracts for the Pamela Park Shelter
Building to the subcontractors recommended by RJM Attachment D, dated June 24, 2014 including Bid
Alternate#4,shed roof design and west parking lot reclamation.
Ayes: Bennett, Brindle,Swenson, Hovland
Nays: Sprague
Motion carried.
VII.C. RESOLUTION NO.2014-76 ADOPTED—ACCEPTING VARIOUS GRANTS AND DONATIONS
Mayor Hovland explained that, in order to comply with State Statutes, all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations.
Member Swenson introduced and moved adoption of Resolution No. 2014-76 accepting various grants
and donations. Member Bennett seconded the motion.
Rollcall:
Ayes: Bennett, Brindle,Swenson,Sprague, Hovland
Motion carried.
Vlll. CORRESPONDENCE AND PETITIONS
VIII.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
VIII.B. ADVISORY COMMUNICATION—HUMAN RIGHTS& RELATIONS COMMISSION—LOCAL SUPPORT
FOR HUMAN RIGHT'S IMPLEMENTATION AND MONITORING.
The Council acknowledged that the Commission was requesting action related to local support for human
rights implementation and monitoring, and that the deadline for sign-on was July 3, 2014. It was noted
that this recommendation had been vetted and approved by the U.S. Council of Mayors. Member Brindle
made a motion,seconded by Member Bennett,to authorize Mayor Hovland to sign a letter on behalf of
the Council to the Bureau of Democracy, Human Rights, and Labor at the U.S. Department of State
urging support of human rights organizations from the federal government and requesting the federal
government to engage state and local government stake holders in strengthening and expanding
mechanisms to monitor the implementation of human rights as well as to provide the adequate human
and financial resources.
Ayes: Bennett, Brindle,Swenson,Sprague, Hovland
Motion carried.
VIII.C. MINUTES:
1. ENERGY&ENVIRONMENT COMMISSION, MAYS,2014
2. EDINA COMMUNITY HEALTH COMMISSION, MAY 6,2014
3. VETERAN'S MEMORIAL COMMITTEE,APRIL 18,2014
4. EDINA TRANSPORTATION COMMISSION, MAY 15,2014
5. ARTS AND CULTURE MEETING,APRIL 24,2014
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Minutes/Edina City Council/July 1, 2014
Informational; no action required.
IX. AVIATION NOISE UPDATE—Received
X. MAYOR AND COUNCIL COMMENTS—Received
Xl. MANAGER'S COMMENTS—Received
XI.A. USE OF FRED RICHARDS GOLF COURSE
Manager Neal provided an update on the repurposing of the Fred Richards Golf Course and the proposal to
use it for an equine function. When previously discussed, the Council had identified two key goals:
creating a more financially sustainable model; and, to repurpose the property to a use that would increase
access for all Edina residents. The Council reviewed its past consideration and agreed that an equine use
would not meet either of its two key goals. Member Swenson made a motion, seconded by Member
Brindle, that an equine use, a private use, or a limited single scope use were not compatible with the
Council's goals for repurposing the Fred Richards Golf Course property and directing staff to continue
community engagement throughout the planning process.
Ayes: Bennett, Brindle, Swenson,Sprague, Hovland
Motion carried.
X11. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at
9:11 P.M.
Respectfully submitted,
Debra A. Mangen, City'Clerk
Minutes approved by Edina City Council,July 15, 2014.
James B. Hovland, Mayor
Video Copy of the July 1, 2014, meeting available.
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