HomeMy WebLinkAbout2014-07-15 Council Work Session MINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
JULY 15, 2014
5:00 P.M.
Mayor Hovland called the meeting to order at 5:08 p.m. in the Community Room of City Hall.
ROLLCALL
Answering rollcall were Members Bennett, Brindle, Swenson and Mayor Hovland. Member Sprague entered the
meeting at 5:11 p.m.
Staff attending the meeting included: Jennifer Bennerotte, Communications & Technology Services Director; Lindy
Crawford, City Management Fellow; Karen Kurt, Assistant City Manager; Debra Mangen, City Clerk; Scott Neal, City
Manager; Eric Roggeman, Assistant Finance Director; Cary Teague, Community Development Director; and John
Wallin, Finance Director.
Mayor Hovland noted the purpose of the work session was to hold the quarterly business meeting and get some
information on the Future IQ session, plus to discuss Council meeting management strategies.
FINANCIAL AND WORK PLAN UPDATES
Assistant Finance Director Roggeman provided an update for the second quarter financials reviewing the various funds
revenues and expenditures to date. He also gave historical perspectives of each fund.
Assistant Manager Kurt presented the status of the 2014 Strategic Priorities progress to date.
BOARD AND COMMISSION MANAGEMENT
Staff asked the Council for direction regarding an interview date for Planning Commission Applicants. The date will be
Wednesday, August 13 with the time to be determined depending upon the number to be interviewed. Council
directed staff to get in contact with Cathy Cozad to ascertain her interest in an appointment to the Community Health
Commission. Council also directed staff to wait until the next annual appointment process to fill the vacancy on the
Construction Board of Appeals.
The Council also gave direction regarding mid-year vacancies: 1)January—June, staff will confirm alternates' interest in
appointment, then forward name to council for approval; and if no alternate exists, staff will post notice of vacancy,
take applications and schedule interviews with the City Council. 2) July — December, the vacancy will continue until
annual appointment cycle unless directed otherwise by City Council.
The Council also directed that the expiration dates of terms of Board and Commission members be moved from
February I st of each year to March I st of each year to better facilitate the attendance review, and the application and
interview process.
FUTURE IQ SESSION
Council gave direction for staff regarding invitees for the September 9 and 11, 2014 visioning session. Staff will
coordinate sending invitations with a target of approximately 150 persons on the list, from a variety of community
groups.
COUNCIL MEETING MANAGEMENT
Manager Neal presented City Management Fellow Coyle's analysis of Edina City Council meetings time spent on various
portions of the agenda. The Council and staff discussed time spent on the various issues typically on the City Council's
agenda and some potential means to become more efficient in meeting management.
There being no further business, Mayor Hovland adjourned the meeting at 6:50 p.m.
Respectfully submitted,
Debra A. ngen, City Clerk
Minutes approved by Edina City Council, August 4, 2014
James B. Hovland, Mayor