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Home My WebLink About2014-04-22_WORK SESSIONAGENDA CITY COUNCIL WORK SESSION CITY OF EDINA, MINNESOTA CITY COUNCIL CHAMBERS TUESDAY, APRIL 22, 2014 5:30 P.M. CALL TO ORDER II. ROLL CALL 111. BUSINESS MEETING IV. ARTS AND CULTURE COMMISSION JOINT SESSION A. 2014 Arts & Culture Commission Work Plan 1. Events & Initiatives 2. Fundraising 3. Percentage For Arts Ordinance V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGSIDATES /EVENTS Tues Apr 22 Business Meeting/Joint Meeting With Arts & Culture Comm. 5:30 P.M. COMMUNITY ROOM Tues Apr 22 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Apr 29 VOLUNTEER RECOGNITION RECEIPTION 5:00 0 7:00 P.M. BRAEMER Tues May 6 Work Session — 50th & France Special Assessment Policy 5:30 P.M. COMMUNITY ROOM Edina Realty Site/ Pentagon Park Master Redevelopment Agreement Tues May 6 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues May 20 Work Session —joint Meeting With Human Right & Relations Com 5:00 P.M. COMMUNITY ROOM Former Public Works Redevelopment Process Tues May 20 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon May 26 MEMORIAL DAY HOLIDAY OBSERVED — City Hall Closed Tues Jun 3 Work Session —joint Meeting With Energy & Environment Comm 5:00 P.M. COMMUNITY ROOM Joint Meeting With Edina Community Health Commission 6:00 P.M. COMMUNITY ROOM Tues Jun 3 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Jun 17 Work Session — Community Vision Consultant Interviews 5:00 P.M. COMMUNITY ROOM Tues Jun 17 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Jul I Work Session — 5:30 P.M. COMMUNITY ROOM Tues Jul I Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Fri Jul 4 INDEPENDENCE DAY HOLIDAY OBSERVED — City Hall Closed Tues Jul 15 Work Session — Community Vision Consultant Interviews 5:00 P.M. COMMUNITY ROOM Tues Jul 15 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL HELD AT CITY HALL APRIL 1, 2014 5:34 P.M. Mayor Hovland called the meeting to order at 5:01 p.m. in the Community Room of City Hall. ROLLCALL Answering rollcall were Members Bennett, Brindle and Swenson and Mayor Hovland. Member Sprague arrived at 5:34 p.m. Staff attending the meeting included: Ross Bintner, Environmental Engineer; Annie Coyle, City Manager Fellow; Karen Kurt, Assistant City Manager; Ann Kattreh, Park & Recreation Director; Chad Millner, Engineering Director; Scott Neal, City Manager; Mark _ Nolan, Transportation Planner and Cary Teague, Community Development Director. Mayor. Hovland said the meeting would focus on two topics: the Arden Park and Minnehaha Watershed District Partnership and a review of upcoming Edina Public Utility needs. ARDEN PARK /MINNEHAHA WATERSHED DISTRICT PARTNERSHIP Transportation Planner Nolan explained that staff hoped to engage in discussion and get general direction from the City Council relative to a proposed partnership with the Minnehaha Creek Watershed District (MCWD) and Living Streets "Demonstration Project" for the Arden Park D 2015 neighborhood reconstruction project. He briefly reviewed the 2008 Comprehensive Plan for sidewalks in the area and how incorporating Edina's Living Streets Policy into'the project would impact its planning. Environmental Engineer Bintner also outlined areas for partnership with Minnehaha Creek Watershed District. Discussion covered where sidewalks should be placed, potential roadway narrowing and parking changes, rain gardens and whether their inclusion would be advisable in the project area, opportunities for partnership with the Watershed District and how that would function, and the process for allowing stakeholders' engagement. Council indicated their general interest in partnering with the Watershed District. They also expressed a desire for clarification and requested that another work session be held after the proposed process and project was laid out with greater detail PUBLIC UTILITIES REVIEW Mr. Bintner reviewed.the future needs of Edina's public utility system. He outlined the Met Council's 2030 and 2040 population projects and noted how increased population and jobs in Edina would equate to increased demand for water. Mr. Bintner also stated that maintenance of lawns was an additional stressor on the water system, however, changes in the national plumbing code was increasing the efficiency of plumbing fixtures and appliances. Mr. Bintner stated growth in population and the number of jobs in Edina would also increase the demand for sanitary sewer. At the same time, continued reduction in the amount of inflow and infiltration, residential inflow inspections and the water conservation code has slowed the demand. The service reliability and peak demand were reviewed over the last ten years. It was noted that dry conditions around July were a factor in water peak demand and that issues with both storm and sanitary sewers had resulted from significant storm events. Minutes /Edina City Council Work Session /April 1, 2014 During the next few years water capacity will be analyzed to see where, beside the Southdale Water Treatment Plant, additional water treatment and /or wells would be needed. Other necessary improvements were the continual repair and replacement of cast iron pipe, valves and hydrants. Existing sanitary sewer,needs included: continued inflow and infiltration reduction program, analysis of the 72nd Street /Industrial area capacity and the 65th /Xerxes Trunk capacity along with the continued repair of lateral lines, trunk lines and manholes. Storm water management will continue to be analyzed as neighborhood street reconstruction takes place, and as development is proposed. Incorporating more geographical information system (GIS) records into the asset` management system will facilitate the monitoring of the utility systems' needs. There being no further business, Mayor Hovland adjourned the meeting at 6:56 p.m. Respectfully submitted, Minutes approved by Edina City Council, April 22, 2014 2 Debra Mangen,'City Clerk James B. Hovland, Mayor N'k ARTS AND CULTURE COMMISSION 2014 Annual Work Plan 1) EVENTS & INITIATIVES WORK SESSION- April 22, 2014 AGENDA ITEM IV. A. WM@R@g"RN@M V@90 @9U09MM o00 @MffiDd Art in Public Places Ongoing $10,000 Art Center /Communications Edina Public Art Parks & Rec /Public Works Progress Report: The Edina Public Art Working Group continues to beautify Edina's public spaces with art and sculpture. April 2014 Progress Report: Edina Public Art had a name change in 2014, and continues to consider name and logo options. A successful fundraising campaign was led by Council members and the community to retain 'Spaulding' at 500 & France in Fall 2014. The Public Art group holds its annual Call for Sculpture art loan program with 11 new sculptures for 2014., Opening Reception for Sculptors to be held Wednesday, June 18, 2014 at Pinstripes Bistro. The group is also involved in the 50th & France Wayfinding and the Edina Promenade Phase IV Expansion projects to be completed in 2014/15. V@Mge @MWh9M @M MWAM 000 ° -o -o @MM o0 0 Literature i Ongoing $500 Art Center /Communications The Author's Studio, The Loft Around Town Ongoing $2,000+ Art Center /Communications April 2014 Progress Report: The Author's Studio continues as a monthly event hosted by former Commissioner Colin Nelson. Mr. Nelson and Art Center General Manager Frey discussing options for a writing curriculum for the Art Center in addition to the continued partnership with The Loft Literary Center "Loft Around Town" program. Writing classes to be offered in Winter 2015. WM@R@g"RN@M V@90 @9U09MM o00 @MffiDd Art in Public Places Ongoing $10,000 Art Center /Communications Edina Public Art Parks & Rec /Public Works Progress Report: The Edina Public Art Working Group continues to beautify Edina's public spaces with art and sculpture. April 2014 Progress Report: Edina Public Art had a name change in 2014, and continues to consider name and logo options. A successful fundraising campaign was led by Council members and the community to retain 'Spaulding' at 500 & France in Fall 2014. The Public Art group holds its annual Call for Sculpture art loan program with 11 new sculptures for 2014., Opening Reception for Sculptors to be held Wednesday, June 18, 2014 at Pinstripes Bistro. The group is also involved in the 50th & France Wayfinding and the Edina Promenade Phase IV Expansion projects to be completed in 2014/15. Film Ongoing $2,000+ Art Center /Communications Edina Film Festival Progress Report: Enhance the cultural life of Edina residents through film. RmAl IMA Danesgnee Dianow4• riim ractn,nl arnain is anah/Ano nhiPrtivPS and nerformance measures and possible re- location to Fick Auditorium. o o (1p !•- @Uuuhmm RD40 @RaTawm M@U&@d @Rmd -a -o goo 0 Music 1n Series- $10,000+ Art Center /Communications Music in Edina Summer 2014 Parks & Rec /Public Works Progress Report: Enhance the cultural life of Edina residents through music. April 2014 Progress Report: The Music in Edina Working Group was formed in October 2013 with 13 participants and continues to meet monthly. Co- chaired by Arts & Culture Commissioners Kandace Ellis and Paul Peterson. The working group has discussed Music in Edina- Summer Music in the Parks Series in Rosland Park with the Showmobile, and ,a Winter Music Series with a location TBD (Braemar Club House or- Southview Middle School as possibilities). The 2014 Music in Edina summer music series line -up includes: • June 13 - Michael Monroe +.community event kick -off with fire /police /city official presence • July 4 —John Philip Sousa Band • July 18 — Patty Peterson • August 1 —TBD (Possibilities include Alex Rossi - R & B /Blues; Viva Brazil (Brazilian music), Barbary Coast (Dixieland) and New Primitives (Reggae) 2) FUNDING MU4 muvawm -o -o &M FA Dance Ongoing n/a Art Center/ Communications TBD leadership and advocacy to advance the role and value of art and culture in Edina, and also identify potential sources of funding for new and ongoing initiatives. Progress Report: Enhance the cultural life of Edina residents through dance. April 2014 Progress Report: Argentinian Tango lessons currently offered. at Edina Art Center. General Manager Frey to consider development of dance curriculum at Art Center for Fall 2014. o o (1p !•- @Uuuhmm RD40 @RaTawm M@U&@d @Rmd -a -o goo 0 Music 1n Series- $10,000+ Art Center /Communications Music in Edina Summer 2014 Parks & Rec /Public Works Progress Report: Enhance the cultural life of Edina residents through music. April 2014 Progress Report: The Music in Edina Working Group was formed in October 2013 with 13 participants and continues to meet monthly. Co- chaired by Arts & Culture Commissioners Kandace Ellis and Paul Peterson. The working group has discussed Music in Edina- Summer Music in the Parks Series in Rosland Park with the Showmobile, and ,a Winter Music Series with a location TBD (Braemar Club House or- Southview Middle School as possibilities). The 2014 Music in Edina summer music series line -up includes: • June 13 - Michael Monroe +.community event kick -off with fire /police /city official presence • July 4 —John Philip Sousa Band • July 18 — Patty Peterson • August 1 —TBD (Possibilities include Alex Rossi - R & B /Blues; Viva Brazil (Brazilian music), Barbary Coast (Dixieland) and New Primitives (Reggae) 2) FUNDING •, -o &W ad Foster Cultural Entrepreneurship in Edina Ongoing n/a City Staff Progress Report: In keeping with the Duties of the Arts and Culture Commission stated in Ordinance No. 2013 -5, the Commission will encourage leadership and advocacy to advance the role and value of art and culture in Edina, and also identify potential sources of funding for new and ongoing initiatives. 4 New Initiative for 2014- 2015, Cont. Target Completion Budget ��I= �uired Council Foster Cultural Entrepreneurship in Edina Date Required Approval • - April 2014 Progress Report: • Key Issue Identified: To develop the financial means to provide and promote art and culture in Edina Strategy: To coordinate programs that increase the financial participation of individuals and businesses Tactics Discussed: February 2014 - Re- establishment of (Art Center Board) Ways & Means Committee as a fund - raising committee of the Arts & Culture Commission. This is in alignment with Ordinance No. 2013 -5, Duty H: Identify potential sources of funding for artistic and cultural initiatives, including grants, donations, and sponsorships. Currently discussing other tactics and options, such as: Establish parameters of fund- raising strategies • Feasibility of combining fund - raising efforts of the commission under one umbrella • Market the program to the community as an 'Arts & Culture Fund' 3) PERCENTAGE FOR ARTS ORDINANCE 0 09-- @MMOMM MM40 MIT gwlum ftqMk@d @MM Proposal to Create a Percentage for the Arts 2014/2015 City Staff Ordinance for the City of Edina Progress Report: The Arts & Culture Commission recently voted to create a committee to research ordinances for the creation of ongoing funding sources for the public arts through a percentage for the arts ordinance. April 2014 Progress Report: • Key Issue Identified: Create an ongoing funding source for arts and cultural activities in the City of Edina Strategy: The creation of simplified procedures that are both easy to follow and flexible to the situation are key. In addition, incorporation of public arts representatives and issues early in the planning process to build relationships with both architecture and environment. O O WWII UlllSo Uuum 0 0 0 M040 � 000 0 '0 @0 """'^D .""CCCJJJ"""""" 0 0 0 0 0 Proposal to create a Percentage for the Arts Ordinance for 2014/2015 City Staff the City of Edina April 2014 Progress. Report, cont.: Tactics Discussed: In preliminary studies, three models have been identified: • Municipal building projects • Private development and renovation projects - Required with a few examples of voluntary programs, tied to permits, designated development areas, etc. - Commercial, industrial, mixed use, multi -unit residential, single family • Combination of municipal and private projects including development and renovation 4) COMMUNICATION G> 0 V@gv 0 0- 0 0 0 0 (c o ,r LD@ ° -0 0 0 0 0 Enhance Communication 4th Quarter 2014 Art Center/ Communications of Arts & Cultural Events in Edina. Progress Report: New for 2015 - Duty C of Ordinance 2013 -5: Facilitate communication and collaboration that promotes participation and enhances the cultural life of the residents.of Edina. • Key Issue Identified: To develop the means to provide additional communication about arts and cultural activities Strategy: To coordinate.communication and activities to avoid competition between events. Tactics Discussed: Expand Arts & Culture calendar, develop content, arts & culture website, electronic newsletter; Facebook.page ITEMS FROM 2013 -2014 WORK PLAN O O -.�'-' 0 0 - 0 100 . f 000 °'0 -0 @Mmff 9 - 0 - 0 &V wad 0 Emerging Artist Programming December 2014 n/a Art Center/ Communications Progress Report: Spearheaded by the Edina Art Center — a. program for young and emerging artists in all areas in the City of Edina. April 2014 Progress Report: The Edina Art Center continues the Teen Show - the annual partnership with Edina High School to identify emerging artists in 2D & 3D. In addition, the Art Academy program at the Art Center fosters young talent and-promotes youth work through the Minnesota Scholastic Awards Association. 2013 New Initiative Target Completion Budget Staff Support Required E!o ouncil Date Required val Edina Art Center Working Group • Art Center & ECF Progress Report: The Edina Art Center Working Group will continue several of the previous duties of the Edina Art Center Board, including oversight of Fees & Charges, Art Center Membership, Art Center Juried Show, Fundraising & Grant Initiatives alone and in partnership with the Edina Community Foundation and other funding sources. The Working Group will also assist.the Art Center with marketing strategies in partnership with the Department of Communications for the City. April 2014 Progress Report: Art Center Working Group formed in July 2013. Membership files in process of being moved to City Website CMS. @&W &Iwlr ° � OdC W @MD&ft@d ow C rte- V@W W S7@U@ City Code review to allow enhancement of Edina to be an art- friendly Continuation of work done by the Arts and Culture.Working Group in city for artists to live, work, and create and do business. areas of performance space issues for artists of all types. Proposed Month for Joint Work Session: • ma Art Center General Manager co -leads Art Center Working Group. 1116�70 Comments: w9i1L� a e M Boards and Commissions Member Exit Survey Results March 2014 By MJ Lamon, Project Coordinator CITY OF EDINA O Members Exiting Boards /Commissions = 18 Human Rights 121 Energy and En 101 Hertage Pre. j0) Community Heal f 1 Responses= 5 Park Board[tj Planning C6 n [0 Transpenall0 [01 Citizen Advis [01 Arts and CA [!1 Arts and Culture Commission 1 20% Community Health Commission 1 20% Energy and Environment Commission 0 0% Heritage Preservation Borad 0 0% Human Rights and Relations Commission 2 40% Park Board 1 20% Planning Commission 0 0% Transportation Commission 0 0% Citizen Advisory Group 0 0% L PINT l NIffi 1 HP0,11,21110 \L4 • � y9�N� e o Im1 �rv\ e Tenure /yO motivations to Serve Less than 12 months 0 0% —s +years [11 1 -3 years 1 20% 4 33% Interested in a s... —1111 3 -6 years 3 60% 3 25% —Less than 1210i 6+ years 1 20% 4 33% t 3 years III mS Recommended I serve by another member 1 8% Desired to connect with City leadership 0 0% Reasons for leaving Other 0 0% Deshed to comet... End of term 4 80% Family. work, III Family, work. or other time commitments 1 20% Moved 0 0% hkwed 10) Unhappy!dissatisfaction 0 0% 2 40% tlnhappyldissa 101 1 wanted to get m... I have skills at facilitating groups 1 20% Appointment t (Oj Appointment to another group 0 0% 1 20% End of temr 141 Omer l01 other 0 OI 1 20% I roamed to Bevel... — No one else was interested in chairing 0 0% www.Edms �,� c /11/// .1J2 Im1 �rv\ e /yO motivations to Serve Interested in a specific topic 4 33% Interested in a s... —1111 Wanted to have personal impact 3 25% Wanted to have pe... — Interest in City service 4 33% Interest in City ... Recommended I serve by another member 1 8% Desired to connect with City leadership 0 0% Recommended l sx...� Other 0 0% Deshed to comet... Other o t 2 3 4 Motivations to Chair (if applicable) I wanted to get more imrolved 2 40% 1 wanted to get m... I have skills at facilitating groups 1 20% I have skills at ._ — Other members encouraged me to chair 1 20% Other members enc... — 1 wanted to develop my leadership skills 1 20% I roamed to Bevel... — No one else was interested in chairing 0 0% Other 0 0% No one else was i... Other 0 1 2 v— v.EdraMN.gov 4/22/2014 o The members of my group were respectful to myself and other � members. re; My involvement helped advance the goals of the group. 0 0% Strongly Agree Strongly Agree 2 40% Strongly Agree Agree 3 60% Agree Disagree 0 0% Disagree Strongly Disagree 0 0% Strongly Disagree 0 1 2 3 The members of my group valued my opinion. Strongly Agree 1 20% Strongly Agree Strongly Agree 2 40% Strongly Agree Agree 3 60 °0 Agree Disagree 0 0% D,sag,ee Strongly Disagree 0 0% Strongly Disagree 0 1 2 3 www.EdineMN gov mw. EdinaMN. gov The members of my group were respectful to myself and other members. Strongly Agree 0 0% Strongly Agree Agree 4 80% Agree Disagree 1 20% Disagree _ Strongly Disagree 0 0% Strongly Disagree D 2 3 4 The City Council valued the work of the group. Strongly Agree 1 20% Strongly Agree Agree 4 80% Agree Disagree 0 0% Disagree Strongly Disagree 0 0% Strongly Disagree 0 1 2 3 4 www.EdineMN gov 4/22/2014 FjI Mclear The members of my group understood our advisory role to the City Council. Strongly Agree 0 Strongly Agree Agree 3 Agree Disagree 2 Disagree Strongly Disagree 0 Strongly Disagree Strongly Agree 1 0 1 2 3 Strongly Agree Agree The group is on the right path to continue their mission. -30% Strongly Agree Strongly Agree - 1 20% Agree 3 60% 0% Agree Disagree 0 0% 1 Disagree Strongly Disagree 1 20% Strongly Disagree Strongly Disagree - 0 1 2 3 0 2 3 www Ed—Mr, c. . 4/22/2014 FjI Mclear The a was and easy to navigate. Strongly Agree 1 20% Strongly Agree Agree 3 -30% Agree Disagree 0 0% Disagree Strongly Disagree 0 0% NA 1 20% Strongly Disagree NA 0 2 3 The orientation adequately prepared me to serve. Strongly Agree 0 0% Strongly Aq— Agree 3 60% Agree Disagree 1 20% Disagree - Strongly Disagree 1 20% NA 0 0% Strongly Disagree — NA 0 r 2 3 xnw. EdinaMN ; 4/22/2014 FjI 4/22/2014 w9�N� \4L 69� \rti UWE 7Thestaffiaison O(l�tYl O B 'y JO The attendance policy was explained to me. 1r Strongly Agree 2 4090 was helpful and effective SI—gly Agree Agree 3 60% our goals. Agree Disagree 0 0% Disagree Strongly Disagree 0 0% Strongly Agree IJA 0 0% 60% Strongly Disagree Agree Disagree 0 0% NA D 2 3 Disagree Strongly Disagree 0 Meeting materials were distributed at least 3 days in advance and IJA included the necessary information for an effective meeting. 0% Strongly Agree _ Strongly Agree 1 209„ Agree 4 BO% Agree Disagree 0 0% Usagree Strongly Disagree 0 0% Overall, my service was meaningful. ILA 0 0% Strongly Disagree Strongly Agree 1 20% NA Strongly Agree _ Agree 4 80% 0 1 2 3 4 Agree Disagree 0 0% Disagree Strongly Disagree 0 0% vnvw Ed—MN gov 69� \rti 7Thestaffiaison O B was helpful and effective in helping us achieve�� our goals. Strongly Agree 2 40% Strongly Agree Agree 3 60% Agree Disagree 0 0% Disagree Strongly Disagree 0 0% IJA 0 0% Strongly Disagree NA Overall, my service was meaningful. Strongly Agree 1 20% Strongly Agree _ Agree 4 80% Agree Disagree 0 0% Disagree Strongly Disagree 0 0% Strongly Disagree 0 1 _ 3 4 w FA naMN cov OF What would you consider to be your Board, Commission, or Citizen Advisory Group's strengths? Bringing human rights issues to the forefront within our city via special events and communications. A lot of positive impact to the community came out of this group. We actually changed the perception of Edina in the broader community and became a leader in many social issues. Parks need people watching out for them, citizens think outside the box and can purpose new ways of doing things and doing new things not done before. I believe we have several very strong and talented leaders on the Commission. They have clears goals for what they want to accomplish, but our Commission has difficultly seeing a role in those projects. 4/22/2014 [01 Would you consider serving on a Board, Commission, or Citizen Advisory Group again? Ws 3 ne 2 %F Would you recommend serving on a Board, Commission, or Citizen Advisory Group to a fellow community member? r., a . Ed—MN gov OF What would you consider to be your Board, Commission, or Citizen Advisory Group's strengths? Bringing human rights issues to the forefront within our city via special events and communications. A lot of positive impact to the community came out of this group. We actually changed the perception of Edina in the broader community and became a leader in many social issues. Parks need people watching out for them, citizens think outside the box and can purpose new ways of doing things and doing new things not done before. I believe we have several very strong and talented leaders on the Commission. They have clears goals for what they want to accomplish, but our Commission has difficultly seeing a role in those projects. 4/22/2014 [01 4/22/2014 i 49 A. Comments If you could °change anything about your experience, what would it be? f IThe delegation of work did not seem fair, with some members taking on a lot while others took on little to none. When I volunteer I jump in with both feet and assumed others would too but that wasn't always the case. Had responsibilities been more evenly distributed I probably would have remained on the commission, as I would not have felt the time commitment to be so overwhelming. • There was not much of an introduction to the (then) Edina Art Center Board, nor was there very effective communication early on. However, I believe all of those issues were dealt with and I have not heard similar stories from new Commissioners. II t Members need to understand difference between policy and staff function. j Quicker dealing with members who were toxic to the group. • I would have not changed the Edina Art Center Board into the Art & Culture __.._ --- _ f nr - wmv EO neMN gov ' Comments • I think the process to appoint student commissioners should be reviewed. One of our current students explained she had no interest in our particular commission and went on to say that she accepted the appointment because it would look good on college t applications. I understand that is often times the motivation for students (college apps) t but with commission business that can be sensitive in nature, I'd rather see someone who believed in our mission be appointed rather than someone who didn't want to be r there. I found her comments distracting to our overall goals and could not help but think there must have been much better /more qualified students for this commission. And if not - that is okay too - I'd rather leave a student seat open than have someone who is uncommitted and unqualified be a part of our team. Comment edited by City Staff to ensure confidentiality. • I would have not changed the Edina Art Center Board into the Art & Culture Commission, or at least not have made the change until a clear mission /agenda had been established for the new commission. We are now approaching nearly a year since the transition and the Commission still appears to be searching for purpose /direction. Michael Frey has been an invaluable asset. I hope the city recognizes his excellent l work and retains him for many years to come. l vsmv.EdinaMN.gov yo e E� Q3 �'0 J .3 2014 -15 City of Edina Strategic Priorities The City of Edina's mission is to provide effective and valued services, maintain a sound public infrastructure, offer premier public facilities and guide the development and redevelopment of lands, all, in a manner that sustains and improves the uncommonly high quality of life enjoyed by our residents and businesses. Our vision is to be the preeminent place for living, learning, raising families and doing business distinguished by: • A livable environment • Effective and valued city services • A sound public infrastructure • A balance of land uses, and • Innovation The City of Edina is known for excellent city services and sound fiscal management. Our ongoing work will contribute this to tradition. In addition to our core services, the Council has identified six priorities for the 2014 -15 biennial budget in support of our mission and vision. These themes will guide our organization as we identify projects and prioritize our work. 1 Community Vision Description Key Performance Indicators A clear vision of a desired future will help focus our daily efforts A Vision Plan will be in place prior to next Comprehensive Plan and sustain a high quality of life. A vision for the community update. through the year 2040 that reflects the unique character, values 1200 citizens involved in a community process to create a vision. and priorities of our citizens and stakeholders will be developed. Broad community participation will be central to our effort and critical to its ultimate success. Future Values 2040- or date certain in the future Priorities Goals Progress Report as of March 30, 2014 Identify consulting partner by 3/1/14. (Admin) Council work session was held in January to clarify goals. Consultant RFI was issued in March. Consultant interviews will take place 4/30/14 and 5/2/14. Complete visioning process by 12/1/14. (Admin) No update. Approve community vision by 3/1/15. (Admin) No update. Other: No update. Infrastructure Description Key Performance Indicators The City is committed to preserving and expanding infrastructure Construction Fund structural deficit eliminated by 3/1/20. systems to maintain reliability and quality, and to meet the Centennial Lakes TIF spending plan adopted and implemented by demands of expansion and redevelopment. This will be 12/31/15. accomplished through a long -term financing plan that balances Municipal facilities upgrade scope finalized by 12/31/15. prudence and community expectations. 25,000 feet of bicycle improvements and 5,200 feet of sidewalks Financing are completed each year. Preservation Expansion Goals Progress Report as of March 30, 2014 Convert a half million in unreserved General Fund balance to Revenue budgets for Licenses, Permits and Charges for Services operating budget by tightening revenue and expenditure estimates were increased by 21% for the 2014 budget without increasing and increasing construction fund line item over the two year the construction fund line item. $200,000 is proposed to be period. (Finance) added to the construction fund in the 2015 budget. Meet with Utility companies once each year to assess future plans Engaging in on -going discussion with CenterPoint Energy. and to advocate for interests of Edina residents and businesses. Discussions are needed with other utility companies. (Engineering) Complete physical evaluation of all City buildings and facilities in A physical visit has been done on all facilities and the evaluation is order to develop a comprehensive maintenance plan and approximately 75% complete. replacement schedule by 6/30/14. (Public Works) Complete Living Streets Plan by 12/31/14 Living Streets branding focus groups were completed and a draft and related projects: (Engineering) pedestrian facilities map is going to ETC at April meeting. France Ave pedestrian crossings by 12/31/14 Initial draft of Living Streets Design Guidelines is complete, 54th Street by 12/31/14 including typical street types and sections. Stage 1 of France Ave Tracy Avenue plan by 12/31/15 pedestrian crossings is underway — Hazleton Drive to 691h Street. Entire project on track for 2014 completion with the exception of landscaping. Complete driving range and cart path projects at Braemar Golf Golf Course architect was hired on 4/1/14. Driving Course by 12/31/15. (Parks & Rec) Range /Executive Course renovations will go out for bid in June with construction to start in the fall of 2014. Cart path design will be included in the master planning process which will take place in 2014. Complete Parks Master Plan by 12/31/14 (Parks & Rec) Project scope is being determined. Master plan consultant will be hired.and begin work by July 2014. Master planning process is anticipated to take 12 months. Adopt and implement Centennial Lakes TIF.spending plan by Staff intends to begin as part of the CIP update in mid -2014. 12/31/15 (Admin) Finalize southeast Edina sanitary sewer capacity study by 4/1/14 Study has been completed and will be used to for CIP planning for inclusion in the CIP. (Engineering) purposes. Complete construction of the sports dome by the end of 2014. Project is on schedule and projected to be on budget. If approvals (Parks & Rec) are received at 4/2 -2/14 Council meeting, construction will begin at Braemar in May. Pamela construction will begin in June. Other: No update. Commefcial and'Mixed,Use�Red'evelopment Description - Key Perforrnance lndica"tors. . Development and renewal of commercial and residential areas is Public parking capacity at 50th and France is increased by 20 %. essential to the on -going health of the city. The City will focus on The perception of parking availability at 501h and France is the 50th & France and Grandview areas to create maximum improved. Ground broken for redevelopment of parking facility positive impact. Tax increment financing and other tools will be by 12/31/14. used to provide incentives to develop in ways consistent with the Grandview redevelopment plan executed with final public space City's land use, transit, density and health goals. plan by 12/31/15. 50th & France France Ave pedestrian plan improvements completed by Grandview_ 12/31/14. TIF Redevelopment roadway improvements substantially completed Transit /Land use /Density /Health for Hazelton by 12/31/14. Goals, , Progress Reporters of °March,:30; 2014, Complete plans to expand North Ramp and plan improvements at Improvements and upgrades to existing parking ramps are on other ramps by 12/31/14. Complete ramp projects by 12/31/15. schedule for construction in 2014 -2015. Expansion of North Ramp (Admin) will be on hold until the needs are re- evaluated after the wayfinding and policy improvements. Implement ramp demand management system by 5/31/14. The wayfinding system is scheduled to be installed in June 2014 (Admin) and functional by November 2014. Complete small area plan for Wooddale and Valley View by Beginning discussions on how to proceed. 12/31/14 and Cahill and 70th Street by 12/31/15. (Comm.Dev) Approve redevelopment plan for former public works site by A work session with City Council is scheduled for May 2014 to 7/1/14; complete project by 12/31/15. (Admin) discuss implementation. Original dates are not likely to be met. Approve redevelopment agreement with the School District for the The City and SD273 approved joint agreement to work current School District bus barn site by both the City and the cooperatively in March 2014. School by July 1, 2014. (Admin) Work with 50th and France property owners on redevelopment Staff continues to have open conversations with land owners projects. (Admin) about potential improvements. Building owner at 3939 W. 50th is planning fagade improvements (including Edina Liquor storefront) in summer 2014. Outline development goals and incentives related to sustainability, No update. health and transit /connectivity by 12/31/15. (Community Dev) Master redevelopment plan for Pentagon Park approved by Preliminary planning approval and term sheet was approved by 12/31/14. (Comm Dev) City Council in March. A full redevelopment agreement is anticipated to be complete in May 2014. Other: No update. -Workforce,; P. ,KeY,0ei!6r'Mant6Ihdk 'a "tors._.. , High quality service delivery requires skilled employees who are Affordability of family insurance improves to meet aver_ age for properly deployed. The City supports high performance staffing - comparison cities by end of 2016 -2017 budget cycle. approaches and the recruitment and retention of,well- qualified Customer service evaluation scores on 2015 Quality of Life Survey employees. To support these efforts, the organization will provide continue to be 90% or better positive ratings with "excellent" competitive compensation and benefits packages. ratings increasing to 30 %. Staffing and resource allocation An employee engagement baseline measurement is established Recruitment &retention through an employee engagement survey Compensation and benefits �P- ,,rogress,Report;as of�Marcl 30 , 2014; . Restructure employee benefit program by 9/1/2014. (HR) Several changes have been made to the benefit structure effective 1/1/2014, including incenting employees to move to the high deductible plans, eliminating the incentive to opt -out of health insurance, and providing a higher contribution for dependent or family coverage. The changes resulted in 41 employees moving from a copay plan to a- high deductible half plan (66% of employees who were on the copay plan). In addition, 9 employees who previously opted out enrolled in the City's health insurance plan. The new contribution structure did not improve our market position due to premium increases. However, the new structure has set the stage to make more effective use of future dollars. Evaluation of benefit offerings for part-time employees will start in 2014. Allocate $150,000 in operating budget each benefit year towards The allocation increase is included in the 2014 and 2015 budget our benefit plans. (Finance) document. Develop employee engagement survey and measure every two No update. years starting in 2014. (Admin) Develop and implement customer service standards and re.lated Customer service standards were developed by the Edina IQS training organization -wide by 12/31/15. (Admin) Oversight Team. Volunteers are being solicited to serve on a customer service team to develop staff training. Incorporate defined values into hiring.proce.ss by 3/1/14 and Edina IQS hiring process has been developed and reviewed with performance management system by 3/1/15. (Admin) ELT. HR led a training session on values -based hiring for managers. Selection of volunteers to serve as peer interviewers anticipated to begin this summer. Develop standard onboarding and leadership training by 12/31/15. (Admin /HR) No update. Other: No :update. Communication and Engagement Description Key Performance Indicators To clearly understand community needs, expectations and At least 85% of residents will continue to respond positively when opinions, the City will consistently seek the input of a broad range asked if they felt they could have a say in local government in the of stakeholders in meaningful and interactive communication. 2015 Quality of Life Survey. Efforts to engage the community will utilize multiple platforms, be Residents will continue to prefer a City communications tool as informative, transparent, responsive, and will involve volunteers their primary information source for City news in the 2015 and city commissions. Quality of Life survey. Coordinated The number of City Extra subscribers will increase by 25% from Multi- platform 8/1/13 to 12/31/15. Strategic 90% of participants on boards, commissions, advisory groups and Transparent task forces rate their overall experience positively. Two -way, interactive, inviting Ten neighborhood associations will be recognized by 12/31/15. Accessible Registered users of City of Edina websites or fans /followers will Comprehensive, informative increase by 20% from 8/1/13 to 12/31/15. Timely Goals Progress Report as of March 30, 2014 Host and promote Speak Up Edina topic monthly. (CTS) Successful online discussions have been held since January 2014. The January topic was food trucks. Ninety -nine people made comments during the discussion. The February topic was the "60/40" rule and 32 comments were made. The March topic was organized garbage collection. More than 125 comments were made during the month -long discussion. Use "telephone town hall" meeting or live social media chat at State of the Community held in February and March 2014. least once per year. (CTS) Telephone town hall or live social media chat to be scheduled in second half of the year. Develop plan to promote City Extra by 3/1/14 and implement by Work has begun to migrate City Extra subscribers to Mail Chimp. 6/1/14. (CTS) Once the migration is complete, a marketing effort will begin to grow the number of users. Identify and train communication coordinators in each department No update. by 6/1/14. (CTS) Train key City staff on public engagement methods by 12/1/14 No update. (Admin) Prioritize needs for mobile apps and implement at least one I The City is working with PublicStuff to launch its first mobile app mobile reporting app by 7/1/14. (CTS) on or before June 1. The requests for service reported through the app will feed into the existing work order system in the Public .Works Department. Develop and implement survey for volunteer participants and exit Developed and implemented survey for departing board and surveys for board and commission members by 3/1/14. (Admin) commission members. In process of analyzing results. Other: Workshop for recognized neighborhoods will be held May 1. Workshop for residents interested in organizing a neighborhood will be held on May 17. 10 Aviation Noise Description Key Performance Indicators Changes in flight patterns from the Minneapolis -Saint Paul Achieve an outcome generally acceptable to the City. International Airport over the community negatively affect the Relationships with neighbors are not negatively impacted by quality of community life. We are committed to influencing the efforts. outcome of decisions, mitigating the impacts to the community, New positive relationships with MAC, FAA and the airlines are and working with our neighboring communities to find the best established. possible solutions. Mitigating impact Influencing outcome Working with /partnering with the cities of Minneapolis, Bloomington, Richfield, the Federal Aviation Administration (FAA), Metropolitan Airports Commission (MAC), and the MSP Noise Oversight Committee (NOC) Goals Progress Report as of March 30, 2014 Average daily overflights of the City do not exceed their 2012 No update. levels. (Comm Dev) Average daily aviation noise levels in the City do not exceed 2012 There are no noise monitors currently within the City so average levels. (Comm Dev) daily noise levels cannot be monitored at this time. The City is trying to obtain noise monitors to establish a benchmark measurement and average daily noise levels. The hybrid RNAV solution endorsed by the MAC in 11/2012 is The FAA will not implement any RNAV departure routes at implemented. (Comm Dev) Minneapolis -St. Paul International Airport (MSP) at this time. Other: City Council members and City staff traveled to Washington D.C. March 8 -12th to meet with Senator Klobuchar and staff liaisons for Representatives Paulson, Ellison, Franken, and Nolan, as well staff from the Majority Senate Aviation Subcommittee and Majority and Minority House Aviation Subcommittee, to discuss RNAV implementation, reauthorization of the FAA budget bill, potentially removing RNAV from the list of categorical exclusions (CATEX), requiring the FAA to conduct Environmental Impact Assessments prior to RNAV implementation, and building local community engagement into all NextGen projects. Edina joined the National Organization for a Sound Controlled Environment (N.O.I.S.E) and members of the D.C. delegation participated in the 2014 N.O.I.S.E. Legislative Summit on May 91h, where legislative priorities were set for the current session. 11