HomeMy WebLinkAbout2014-10-07_WORK SESSIONAGENDA
CITY COUNCIL MEETING
CITY OF EDINA, MINNESOTA
WORK SESSION
TUESDAY DAY OCTOBER 7, 2014
5:00 P.M.
CALL TO ORDER
11. ROLL CALL
111. CLOSED SESSION
A Potential Acquisition Of 3944 West 49 -1/2 Street
B. Potential Acquisition Of Vacant Land, 40th & France Avenue, PID 02- 028- 24 -14-
001 (no street address assigned)
IV. 2015 BOARDS AND COMMISSION WORK PLANS
V. ADJOURNMENT
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance
in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-
927 -8861 72 hours in advance of the meeting.
I1
SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS
I
Tues
Oct 7
Closed Session — Acquisition of Real Estate
5:00 P.M.
COMMUNITY ROOM
Tues
Oct 7
Work Session — 2015 Boards/Commission Work Plans
6:00 P.M.
COMMUNITY ROOM
Tues
Oct 7
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
Oct 21
Rep. Keith Ellison Update
5:00 P.M.
COMMUNITY ROOM
Business Meeting
5:45 P.M.
COMMUNITY ROOM
Tree Ordinance
6:00 P.M.
COMMUNITY ROOM
Tues
Oct 21
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Mon
Nov 3
Work Session — Future IQ Update
5:00 P.M.
COMMUNITY ROOM
Mon
Nov. 3
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
Nov. 4
GENERAL ELECTION DAY — Polls Open 7 A.M. Through 8:00 P.M.
Fri
Nov 7
Canvass of General Election
5:00 P.M.
COUNCIL CHAMBERS
Tues
Nov I I
VETERANS' DAY HOLIDAY OBSERVED — City Hall Closed
Tues
Nov 18
Work Session — CIP
5:00 P.M.
COMMUNITY ROOM
Human Services Task Force
6:15 P.M.
COMMUNITY ROOM
Tues
Nov 18
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Thurs
Nov 27
THANKSGIVING DAY HOLIDAY OBSERVED — City Hall Closed
Fri
Nov 28
DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed
Tues
Dec 2
Work Session — Donations and Sponsorships
5:00 P.M.
COMMUNITY ROOM
Future iQ Update
6:00 P.M.
COMMUNITY ROOM
Tues
Dec 2
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
Dec 9
Special Meeting — Public Improvements Hearing
6:00 P.M.
COUNCIL CHAMBERS
Tues
Dec 16
Work Session — Ethics
5:30 P.M.
COMMUNITY ROOM
Tues
Dec 16
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Wed
Dec 24
CHRISTMAS EVE HOLIDAY OBSERVED — City Hall Closes at noon
Thur
Dec 25
CHRISTMAS HOLIDAY OBSERVED — City Hall Closed
Wed
Dec 31
NEW YEAR'S EVE HOLIDAY OBSERVED — City Hall Closes at noon
Administration
Phone 952- 826 -8861 • Fax 952 - 826 -0390 • www.EdinaMN.gov
To:
Mayor and Council
cc:
From:
Karen Kurt
Date:
October 7, 2014
Subject:
2015 Boards and Commission Work Plans
MEMO
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Work Session Item IV
Attached are proposed 2015 Board and Commission Work Plans. The Park Board will finalize their work
plan on October 6 and copies will be presented at the Work Session.
City of Edina • 4801 W. 50th St. • Edina, MN 55424
ARTS ANDCULTURE COMMISSION
2015 Annual Work'P16-
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1) EVENTS &INITIATIVES
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Literature
Ongoing
N/A
Art_Center /Communications
The Author's Studio and The Loft Around Town
Ongoing
N/A
Progress Report: The Author's Studio began in - Jan. 2012 with five local authors and 18- 20'attendees.. Now in its .5th season, 45- 50)ndividuals attend
each Q &A event with local author Colin Nelson. The Art Center enjoys continued partnership with The Loft around Town, andrecently featured Nature
Writing classes with Edina resident Jeannie Hanson in the Fall 2014 Activities Directory. The Commission continues to seek additional literary partners.
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Art in Public Places Ongoing --.% $10,000 Art Center /Communications
Public Art Edina _ Parks & Rec /Public Works
Progress Report: The Public Art Edina working group continues to beautify Edina's public spaces with art and sculpture.
Public Art Edina celebrates its 10th Anniversary in 2014 with 19 permanent and rotating sculptures in three locations; Edina Promenade, 50th & France,
and Grandview Square Park. Public Art Edina continues to hold its annual Call for Sculpture art loan program, and is working to create public /private
partnerships to purchase and exhibit public art. An Opening Reception for Sculptors is held annually in June at Pinstripes Bistro. The group was involved
in the 50th & France Wayfinding and the Edina Promenade Phase - M- Expansionprojects, and is currently working on an Aquatic Center mural project, and
wrapping of utility boxes in the City.
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Film
Ongoing
N/A
Edina Film Festival
Progress Report: Enhance the cultural life of Edina residents through film.
The Film Festival group is re- grouping and planning for a new.season-in Fall.2015 and looking to attain an affordable and viable venue to grow'this event.
Dance
TBD
Ongoing I N/A I Art Center/ Communications
Progress Report: Enhance the cultural life of Edina residents through dance.
Argentinian Tango lessons are currently offered at Edina Senior Center with registration through the Edina Art Center beginning Fall 2014. It is the
Commission's vision to work with selected Edina dance studios to expand offerinss in 2015 in the areas of tap. jazz, and modern dance.
2015 Ongoing Initiative Target Completion • • • • • rt Required Council Approval
Date • •
Music Ongoing $10,000 Art Center /Communications -7 Music in Edina Parks & Rec /Public Works
Progress Report: Enhance the cultural life of Edina residents through music.
The Music in Edina working group had a successful 2014 summer concert series with four regional bands and between 175 -275 people in attendance.
Michael Monroe, First John Phillip Sousa Band, Patty Peterson, and Ticket to Brasil performed for 175 -275 people at the Showmobile in Rosland Park. A
November 9 concert is scheduled for Southview Middle School with Minnehaha Reparatory Orchestra and EHS graduate and tenor Justin Berkowitz.
Plans for two winter /spring concerts on February 14 & March 13, 2015 at Braemar Clubhouse are in the works.
2) FUNDING
2015 Ongoing Initiative Target Completion •• ••• Required Council Approval
Date • •
Foster Cultural Entrepreneurship in Edina Ongoing N/A City Staff
Progress Report: The mission of the Edina Arts & Culture Commission is to build a vibrant community and foster common bonds by nurturing talent
and creating venues for expressing and appreciating art and culture in Edina. The Commission seeks to develop the financial means to provide and
promote arts and culture through coordinated participation by individuals and businesses. The Commission awaits a final Donation & Sponsorship Policy
from the City of Edina before introduction of a fundraising plan is put into place. The Finance Department created the Arts & Culture Fund.
3) PERCENTAGE FOR ARTS ORDINANCE
Progress Report: Three Arts & Culture "Commissioners are researching information for a % for Arts Ordinance to present to Council & City Staff in 2015.
Forecast Public Art to hold a forum devoted entirely to the % for Public Art issue on October 8, 2014. Initial documentation is based on research from
three cities including St. Paul, MN.
4) VISION FOR',A COMMUNITY BUILDING FOR THE ARTS
2014 - 2015 N Ow"I Initiative Target Completion Budget ■Staff Support Required Council
Date Required Approval
I
Progress Report: Three Arts & Culture Commissioners plus the Art Center GM have put together a draft document envisioning what a community
building for the arts in Edina could look like with general requirements, meeting /multi - purpose space, classroom space, pottery studio and artist studio
space, and community performance space. A lack of a viable venue or cultural center exists within the City of Edina, for example in theater:which slows
further pursuit in areas such as the performing arts.
5) COMMUNICATION
Enhance Communication of Arts & Cultural Events End of 2015 Art Center/ Communications
Progress Report: New for 2015 - Facilitate communication and "collaboration that promotes participation and enhances the cultural life of the
residents of Edina. The key issue identified is to develop the means to provide additional communication about artistic and cultural activities. The
strategy is to coordinate activities to avoid competition between events, and-the tactics discussed are to expand the Arts & Culture calendar,' develop
content; an arts & culture website, electronic newsletter, Facebook page.specific to arts=and culture.
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City Code review to allow enhancement of Edina to be an art- friendly Continuation of work done by the Arts and Culture Working Group in areas
city for artists to live, work, and create and do business. of performance space issues for artists of all types.
Proposed Month for Joint Work Session:
.
Staff Comments:
Council Comments:
ENERGY AND ENVIRONMENT COMMISSION
.2015 Annual Work Plan
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Reduce Energy. Consumption and Greenhouse Gas Emissions (GHG)
in City of Edina Operations to meet Comprehensive Plan Chapter 10
Goals.
1) Measurement — continue to use and refine metrics and
analyses
a. B3 database for all City Buildings.
April 1, 2015
Staff Time
Tim Barnes (12hrs)
b. Create metrics for City vehicle fleets(gallonsof fuel)
July 1. 2015- ,
' Staff Time'
Gunnar Kaasa (20hrs) °. , ='
c. Create metrics for Utility operations. (energy usage)
July 1, 2015
Staff Time
Dave Goergen (20hrs)
d. Regional Indicators for City as a "whole
April 1, 2015
$500
(Consultant)
2) City Building Energy..Efficiency,initiative
a. EEC Commissioners to work with City Manager and City
October 1,
Staff + $1,000
Scott Neal (8hrs)
Building manager to create a detailed plan for retrofitting
2015
(Consultant)
Tim Barnes (80hrs)
existing buildings within 5 years
b. At least one building will be retrofitted in 2015 either under
December 31,
Staff + $10,000
Tim Barnes (200hrs)
the City's own effort or under the State GESP program
2015
(Consultant)
3) City Capital Process Environmental Considerations Initiative
a. EEC to review results-of having an environmental
April 1, 2015
Staff Time
Eric Roggeman (20hrs)
considerations section in.2014 CIP process. EEC
commissioners -will work with City staff to refine and expand
so that all capital decisions (i.e., new buildings, major
building renovations and fleet purchases) have explicitly
environmental analysis on how they will affect City GHG
commitments
Progress Report:
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Promote the Reduction of Energy Consumption and Greenhouse
Gas Emissions (GHG) in the City of Edina at large to meet
Comprehensive Plan Chapter 10 Goals.
1) Community solar project
a. City will allocate staff time to scope, bid and execute a
December 31,
Staff + $10,000.
Ross Bintner (100hrs)
community solar project on a city building in 2015 once PUC
2015
(Consultant)
finalizes community solar details. Public Works roof is initial
target site.
b. EEC commissioners will work with the City staff on this effort .
c. The City will determine whether it wishes to purchase a
share in this project for itself
.
d. The April 2015 EEC community event will be used to roll out
April 1, 2015
Staff Time
Krystaltarom(80hrs)
Community Solar to residents
2) EEC coordination with Planning, Transportation and Parks
commissions to achieve Chapter 10 commitments
a. EEC commissioners will be encouraged to track these
December 31,
None
None
commission meetings and to comment and recommend
2015
actions per the City's commitments
3) ` Expand City subsidized Home Energy Squad (HES) installs for.
residents
a. The City will fund 150 HES installs at a cost of $10500, `
December 31,
$10,500
Minor
prioritize for lower income (a dramatic increase over the
-2015
(Consultant)
current funding of $4000)
b. EEC will educate and promote HES with the goal to get 500
visits in the year.
Progress Report:
Ongoing Responsibilities
Green Step Cities Reporting — review ongoing activities in GreenSteps program.
Urban Forestry — track progress through Parks and Planning Commissions, review final product.
Solid Waste and Recycling — track MPCA compost rulemaking and emerald ash borer quarantine changes.
Annual Purchasing Policy Report — review ongoing purchasing activities.
Business Recycling —track progress
Local Food Task Force — track progress
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session: January, August
Staff Comments:
Council Comments:
2015 EEC Workplan preface
Whereas the City of Edina is forward looking with respect to energy and environmental matters; and
Whereas the City of Edina is committed to significant GHG emission reductions of 15% below 2007 levels by 2015; and
Whereas the City of Edina is committedlo GHG emission reductions of 30 %'below 2007 levels by 2025; and
Whereas.the City of Edina is committed -to GHG emission reductions of 80% below 2007 levels by 2050, the EEC recommends the
following course of action to attain or exceed those goals:
1
EDINA TRANSPORTATION COMMISSION
2015 Annual Work Plan
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Review and recommend modifications to roadway-
May 2015
No
Yes
reconstruction project survey content and
$150,000 TIF
methodology
funds
Progress Report:
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"Review and recommend modifications to Traffic
August 2015
No-
Yes
Safety,. Request process
$150,000 TIF
Progress Report;
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Greater Southdale Area Transportation and
October 2015
Yes - $100,000-
Yes
Circulator Study implementation
$150,000 TIF
Prairie
funds
Progress Report:
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Study access to and from Southwest LRT stations in
December 2015
No
Yes
St. Louis Park, Hopkins, Minnetonka and Eden
Prairie
Progress Report:
-
Living Streets Policy /Plan:
Active Routes to School Comprehensive Plan — continue to look at opportunities for funding.
Sidewalk Plan - prioritize sidewalk (PACS Fund) projects annually
Way- finding Signage for bikeways and pedestrians
Review /revise City Code for Plan implementation
Meet with Police Department and Public Works annually to discuss shared interests.
Education and outreach activities around pedestrian, - bicyclist and motorist safety
Review transportation projects in the proposed Capital improvement Program, including annual neighborhood street reconstruction projects
Review monthly traffic safety committee reports
Review Public Works street mill and overlays and seal -coat projects as to opportunities for remarking for bicycle facilities
.Valley View Rd between Gleason Rd and Antrim Rd — work with School District to address traffic issues.
Review transportation items in the Comprehensive Plan and make recommendations for study /implementation
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Proposed Month for Joint Work Session:
G:\ Engineering \Infrastructure \Streets \Traffic \TRANSP COMM \Workplan \2015 \20140918 2015 ETC Work Plan.doa
Community Health Commission
2015 Annual Work Plan
Support 2015 Initiative Target Completion Budget Staff
Date Required Approval
Work with Edina Resource Center and Bloomington Continuous None at this time Continuous.
Public Health on Increasing Focus and Awareness development and
on: updating of resource
• Resources available through BPH and other availability.
state, county and local organizations and
agencies that support the health of those
that live and work in Edina
• Common Mental Health Issues and
Available Resources
• Increasing the Presence of Stress.
Management Tools in the Community and
Awareness of the Impact of Stress on the
Physical, Mental, and Social Well -Being of
Edina Residents
• Increasing Awareness of Healthy Eating and
Living Choices for More at Risk Populations
(e.g., Seniors, lower income populations)
• Senior Mobility and Access to and Use of
Local and State /County Services
• Other areas CHC identifies as priorities
during 2015
Progress Report:
Evaluate City Employee Resources Regarding July 2015
Alignment with CHC Recommendations; Examine
Potential Scope Change or Additional Positions
(e.g., evaluate vacant Chemical Health Coordinator
in Edina Schools)
Progress Report:
Coordinate with School District and Sober Squad All of 2015
Student Organization on Potential Improvements
Related to Alcohol, Drug, and Tobacco Usage and
Bullying
Progress Report:
Work with Hennepin County Public Health, July 2015
Bloomington Public Health and the City to Improve
Data Collection Methods to Facilitate Better Edina
Health Benchmarkine.
Progress Report:
None at this time 1 5 hours
None at this time I Estimate 5 hours
None at this time I Estimate 8 hours
Each of the Youth, General Health, and December 2015
Communications Subcommittees Identify Two New
Health Improvement Opportunities (HIOs).
Progress Report:
None at this time Support provided by liaison
role at CHC meetings.
Additional support as
needed.
Ongoing
•
Responsibilities
Community Health Assessment Required By MDH
•
Annual Evaluation of Community Health Services
•
Annual Evaluation of Public Health Emergency Preparedness Services
•
Annual Evaluation of Services Provided by Edina Resource Center
•
Annual Consultation with Edina Medical Consultant
•
Monitor & Support Health Promotion Programs
•
Public Health & Public Health Emergency Preparedness Legislation —As Needed Basis
•
Evaluation of Edina Public Schools Food Service Provider
Proposed Month for Joint Work Session:
Increasing frequency of Community Health Commission (CHC) meetings from
quarterly to monthly has been a very positive adjustment. Monthly meetings help to
keep discussions flowing smoothly between meetings.
CHC members are committed to evaluating and recommending appropriate City
Council action to improve the health of Edina residents.
Council Comments:
HERITAGE PRESERVATION BOARD
2015 Annual Work Plan
Update Edina Historic Context Study: Adding most 2015-2017 Potential for CLG Yes
recent data from the Country Club District, Grant from MHS
Morningside Bungalow Study and Suburban
Development Study
Progress Report:
Designate 6909 Hillcrest Lane an Edina Heritage 2015 No Yes
Landmark property
Progress Report:
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Establish a Working Group to provide educational A
April 2015 N
No Y
Yes
opportunities linked to Edina's heritage
preservation program during Preservation Month
(May)
Progress Report:
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Explore the History of Your Home - Encourage 2015 -2016 No Yes
engagement with the Placeography.org site.
Progress Report:
Add to resources publically available on topics such '2015 - 2016 No Yes
as architecture and technical advice - raising
community awareness through education.
Progress Report:
RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list.
PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties;
2. Invite eligible property owners to designate their properties Edina Heritage Landmarks.
COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community.
2. Continually update the Heritage Preservation page on the City of Edina's web site.
3. Attend Minnesota Heritage Preservation conferences to enhance education and communication
Other Work Plan Ideas Considered for Current Year or Future Years
Add to resources publically available on topics such '2015 - 2016 No Yes
as architecture and technical advice - raising
community awareness through education.
Progress Report:
RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list.
PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties;
2. Invite eligible property owners to designate their properties Edina Heritage Landmarks.
COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community.
2. Continually update the Heritage Preservation page on the City of Edina's web site.
3. Attend Minnesota Heritage Preservation conferences to enhance education and communication
Other Work Plan Ideas Considered for Current Year or Future Years
RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list.
PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties;
2. Invite eligible property owners to designate their properties Edina Heritage Landmarks.
COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community.
2. Continually update the Heritage Preservation page on the City of Edina's web site.
3. Attend Minnesota Heritage Preservation conferences to enhance education and communication
Other Work Plan Ideas Considered for Current Year or Future Years
Begin work on updating the Heritage Preservation Section of the Edina
Comprehensive Plan
Proposed Month for Joint Work Session: September
Staff Comments:
Council Comments:
Human Rights and Relations Commission
2015 Annual Work Plan
2015 New Initiative
Target Completion
Budget
...
Date
Required
Approval
Community Outreach: Community Conversations
March 2015 —
$500
Administrative
Working Group (Davis & Kennedy)
complete community
1. Conduct community listening sessions
conversations (5 -6)
2. Reach out to those that live or work in
that start in
Edina (including religious, ethnic, disabled,
November 2014
income levels, etc.).
3. Partnership with Advocates for Human
May 2015 - report
Rights
complete and
Consolidate into a report
presentation to HRRC
1. What is a welcoming community
2. Is Edina a welcoming community
Progress Report:
Affordable Housing Expanding Opportunity 1 2015
1. Continued education on affordable housing
2. Monitor status of Edina
ort current efforts
Progress Report:
None
Body Image and Sexuality Awareness (Gates, 2015 $800 Administrative, coordination
Seidman, Arseneault) with Communications
Progress Report:
Ongoing Responsibilities
Update Bias Offense Response and Prevention Plan (August)
Tom Oye Award (Oct- March)
Days of Remembrance (April or May, to coincide with the national observation of the United States Holocaust Memorial Museum)
Edina Resource Center /Edina Community Council (HRRC representative)
The Advisor: Blog
Proposed Month for Joint Work Session: M
Staff Comments:
Council Comments:
Planning Commission
2015 Annual Work
Plan-
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A. Zoning Ordinance Amendments (See
On -going
No additional
Yes, staff support is
Council approval is required
attached Zoning: Ordinance Work Plan
budget requested
required
for each Zoning Ordinance
Tracker.)The Planning Commission would
at this time
amendment
like to complete the following from the list
in 2014:
1. Grading &Drainage — work with
2015
50 Hours + Engineering
engineering to establish clear regulations
Department
2. Parking regulations /Proof -of- parking
2015
30 Hours
3. Lighting Ordinance
2015
30 hours
B. Policy Recommendations
1. Tree Ordinance /Landscaping
On- going
No additional
Yes, staff support is
Council approval is required
2. Density in Southdale area
budget requested
required _
3. Living Streets — Bringing buildings up to
at this time
the street & connecting to the street.
4. Mid Term Comp. Plan Consideration
S. Sustainability enforcement /PUD /Ped.
friendly /affordable housing
6. Monitoring Residential Redevelopment
standards & ordinance
C. Commission Liaison
1. Connectivity — Living Streets
2. France Avenue Corridor Planning
3. GrandView
D. Small Area Plan - Conduct a Small Area
2015 -16
$25,000 - $75,000
Yes, staff support is
Council approval is required
Plan for the Cahill and 701h Commercial
depending on the
required
area as defined in the Comprehensive
scope of.work to be
Plan.
done by a
consultant. (TIF
funds)
E. Small Area Plan — Complete the Small
2015
$40,000 (TIF
Yes, staff support is
Council approval is required
Area Plan for the Wooddale and Valley
funds)
required.
View Commercial area.
Progress Report:
Moinp Responsibilities,
The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include:
Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan
Amendments.
To accomplish this responsibility the Planning Commission meets twice per month, on the second and fourth Wednesday'of the month. The
Planning Commission typically reviews 3 -4 of the above requests each agenda.
Begin preparation for the 2018 Comprehensive Plan Update
Proposed I Month for Joint Work Session:
u We anticipate 2015 as another very busy year for development. We will try to
accomplish as much as we can outside of our usual "ongoing responsibilities."