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HomeMy WebLinkAbout2014-10-07_WORK SESSIONAGENDA CITY COUNCIL MEETING CITY OF EDINA, MINNESOTA WORK SESSION TUESDAY DAY OCTOBER 7, 2014 5:00 P.M. CALL TO ORDER 11. ROLL CALL 111. CLOSED SESSION A Potential Acquisition Of 3944 West 49 -1/2 Street B. Potential Acquisition Of Vacant Land, 40th & France Avenue, PID 02- 028- 24 -14- 001 (no street address assigned) IV. 2015 BOARDS AND COMMISSION WORK PLANS V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. I1 SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS I Tues Oct 7 Closed Session — Acquisition of Real Estate 5:00 P.M. COMMUNITY ROOM Tues Oct 7 Work Session — 2015 Boards/Commission Work Plans 6:00 P.M. COMMUNITY ROOM Tues Oct 7 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct 21 Rep. Keith Ellison Update 5:00 P.M. COMMUNITY ROOM Business Meeting 5:45 P.M. COMMUNITY ROOM Tree Ordinance 6:00 P.M. COMMUNITY ROOM Tues Oct 21 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov 3 Work Session — Future IQ Update 5:00 P.M. COMMUNITY ROOM Mon Nov. 3 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Nov. 4 GENERAL ELECTION DAY — Polls Open 7 A.M. Through 8:00 P.M. Fri Nov 7 Canvass of General Election 5:00 P.M. COUNCIL CHAMBERS Tues Nov I I VETERANS' DAY HOLIDAY OBSERVED — City Hall Closed Tues Nov 18 Work Session — CIP 5:00 P.M. COMMUNITY ROOM Human Services Task Force 6:15 P.M. COMMUNITY ROOM Tues Nov 18 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Thurs Nov 27 THANKSGIVING DAY HOLIDAY OBSERVED — City Hall Closed Fri Nov 28 DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Tues Dec 2 Work Session — Donations and Sponsorships 5:00 P.M. COMMUNITY ROOM Future iQ Update 6:00 P.M. COMMUNITY ROOM Tues Dec 2 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 9 Special Meeting — Public Improvements Hearing 6:00 P.M. COUNCIL CHAMBERS Tues Dec 16 Work Session — Ethics 5:30 P.M. COMMUNITY ROOM Tues Dec 16 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Wed Dec 24 CHRISTMAS EVE HOLIDAY OBSERVED — City Hall Closes at noon Thur Dec 25 CHRISTMAS HOLIDAY OBSERVED — City Hall Closed Wed Dec 31 NEW YEAR'S EVE HOLIDAY OBSERVED — City Hall Closes at noon Administration Phone 952- 826 -8861 • Fax 952 - 826 -0390 • www.EdinaMN.gov To: Mayor and Council cc: From: Karen Kurt Date: October 7, 2014 Subject: 2015 Boards and Commission Work Plans MEMO o e 71- t4 H�v •�kSb Work Session Item IV Attached are proposed 2015 Board and Commission Work Plans. The Park Board will finalize their work plan on October 6 and copies will be presented at the Work Session. City of Edina • 4801 W. 50th St. • Edina, MN 55424 ARTS ANDCULTURE COMMISSION 2015 Annual Work'P16- n- 1) EVENTS &INITIATIVES Mm:o @man V99v@MR02am eoo e e oy� +o0 0 Literature Ongoing N/A Art_Center /Communications The Author's Studio and The Loft Around Town Ongoing N/A Progress Report: The Author's Studio began in - Jan. 2012 with five local authors and 18- 20'attendees.. Now in its .5th season, 45- 50)ndividuals attend each Q &A event with local author Colin Nelson. The Art Center enjoys continued partnership with The Loft around Town, andrecently featured Nature Writing classes with Edina resident Jeannie Hanson in the Fall 2014 Activities Directory. The Commission continues to seek additional literary partners. 0 : o :@MUn UMV Art in Public Places Ongoing --.% $10,000 Art Center /Communications Public Art Edina _ Parks & Rec /Public Works Progress Report: The Public Art Edina working group continues to beautify Edina's public spaces with art and sculpture. Public Art Edina celebrates its 10th Anniversary in 2014 with 19 permanent and rotating sculptures in three locations; Edina Promenade, 50th & France, and Grandview Square Park. Public Art Edina continues to hold its annual Call for Sculpture art loan program, and is working to create public /private partnerships to purchase and exhibit public art. An Opening Reception for Sculptors is held annually in June at Pinstripes Bistro. The group was involved in the 50th & France Wayfinding and the Edina Promenade Phase - M- Expansionprojects, and is currently working on an Aquatic Center mural project, and wrapping of utility boxes in the City. m0 o : o @N@V V99v@MR02am Film Ongoing N/A Edina Film Festival Progress Report: Enhance the cultural life of Edina residents through film. The Film Festival group is re- grouping and planning for a new.season-in Fall.2015 and looking to attain an affordable and viable venue to grow'this event. Dance TBD Ongoing I N/A I Art Center/ Communications Progress Report: Enhance the cultural life of Edina residents through dance. Argentinian Tango lessons are currently offered at Edina Senior Center with registration through the Edina Art Center beginning Fall 2014. It is the Commission's vision to work with selected Edina dance studios to expand offerinss in 2015 in the areas of tap. jazz, and modern dance. 2015 Ongoing Initiative Target Completion • • • • • rt Required Council Approval Date • • Music Ongoing $10,000 Art Center /Communications -7 Music in Edina Parks & Rec /Public Works Progress Report: Enhance the cultural life of Edina residents through music. The Music in Edina working group had a successful 2014 summer concert series with four regional bands and between 175 -275 people in attendance. Michael Monroe, First John Phillip Sousa Band, Patty Peterson, and Ticket to Brasil performed for 175 -275 people at the Showmobile in Rosland Park. A November 9 concert is scheduled for Southview Middle School with Minnehaha Reparatory Orchestra and EHS graduate and tenor Justin Berkowitz. Plans for two winter /spring concerts on February 14 & March 13, 2015 at Braemar Clubhouse are in the works. 2) FUNDING 2015 Ongoing Initiative Target Completion •• ••• Required Council Approval Date • • Foster Cultural Entrepreneurship in Edina Ongoing N/A City Staff Progress Report: The mission of the Edina Arts & Culture Commission is to build a vibrant community and foster common bonds by nurturing talent and creating venues for expressing and appreciating art and culture in Edina. The Commission seeks to develop the financial means to provide and promote arts and culture through coordinated participation by individuals and businesses. The Commission awaits a final Donation & Sponsorship Policy from the City of Edina before introduction of a fundraising plan is put into place. The Finance Department created the Arts & Culture Fund. 3) PERCENTAGE FOR ARTS ORDINANCE Progress Report: Three Arts & Culture "Commissioners are researching information for a % for Arts Ordinance to present to Council & City Staff in 2015. Forecast Public Art to hold a forum devoted entirely to the % for Public Art issue on October 8, 2014. Initial documentation is based on research from three cities including St. Paul, MN. 4) VISION FOR',A COMMUNITY BUILDING FOR THE ARTS 2014 - 2015 N Ow"I Initiative Target Completion Budget ■Staff Support Required Council Date Required Approval I Progress Report: Three Arts & Culture Commissioners plus the Art Center GM have put together a draft document envisioning what a community building for the arts in Edina could look like with general requirements, meeting /multi - purpose space, classroom space, pottery studio and artist studio space, and community performance space. A lack of a viable venue or cultural center exists within the City of Edina, for example in theater:which slows further pursuit in areas such as the performing arts. 5) COMMUNICATION Enhance Communication of Arts & Cultural Events End of 2015 Art Center/ Communications Progress Report: New for 2015 - Facilitate communication and "collaboration that promotes participation and enhances the cultural life of the residents of Edina. The key issue identified is to develop the means to provide additional communication about artistic and cultural activities. The strategy is to coordinate activities to avoid competition between events, and-the tactics discussed are to expand the Arts & Culture calendar,' develop content; an arts & culture website, electronic newsletter, Facebook page.specific to arts=and culture. Oo �"�i OP- - i o • - - • Q�P C�rGi� � CAP LLO i City Code review to allow enhancement of Edina to be an art- friendly Continuation of work done by the Arts and Culture Working Group in areas city for artists to live, work, and create and do business. of performance space issues for artists of all types. Proposed Month for Joint Work Session: . Staff Comments: Council Comments: ENERGY AND ENVIRONMENT COMMISSION .2015 Annual Work Plan I 6NM R= 0 p aiiaawm @REA Reduce Energy. Consumption and Greenhouse Gas Emissions (GHG) in City of Edina Operations to meet Comprehensive Plan Chapter 10 Goals. 1) Measurement — continue to use and refine metrics and analyses a. B3 database for all City Buildings. April 1, 2015 Staff Time Tim Barnes (12hrs) b. Create metrics for City vehicle fleets(gallonsof fuel) July 1. 2015- , ' Staff Time' Gunnar Kaasa (20hrs) °. , =' c. Create metrics for Utility operations. (energy usage) July 1, 2015 Staff Time Dave Goergen (20hrs) d. Regional Indicators for City as a "whole April 1, 2015 $500 (Consultant) 2) City Building Energy..Efficiency,initiative a. EEC Commissioners to work with City Manager and City October 1, Staff + $1,000 Scott Neal (8hrs) Building manager to create a detailed plan for retrofitting 2015 (Consultant) Tim Barnes (80hrs) existing buildings within 5 years b. At least one building will be retrofitted in 2015 either under December 31, Staff + $10,000 Tim Barnes (200hrs) the City's own effort or under the State GESP program 2015 (Consultant) 3) City Capital Process Environmental Considerations Initiative a. EEC to review results-of having an environmental April 1, 2015 Staff Time Eric Roggeman (20hrs) considerations section in.2014 CIP process. EEC commissioners -will work with City staff to refine and expand so that all capital decisions (i.e., new buildings, major building renovations and fleet purchases) have explicitly environmental analysis on how they will affect City GHG commitments Progress Report: I�CJl9.� Promote the Reduction of Energy Consumption and Greenhouse Gas Emissions (GHG) in the City of Edina at large to meet Comprehensive Plan Chapter 10 Goals. 1) Community solar project a. City will allocate staff time to scope, bid and execute a December 31, Staff + $10,000. Ross Bintner (100hrs) community solar project on a city building in 2015 once PUC 2015 (Consultant) finalizes community solar details. Public Works roof is initial target site. b. EEC commissioners will work with the City staff on this effort . c. The City will determine whether it wishes to purchase a share in this project for itself . d. The April 2015 EEC community event will be used to roll out April 1, 2015 Staff Time Krystaltarom(80hrs) Community Solar to residents 2) EEC coordination with Planning, Transportation and Parks commissions to achieve Chapter 10 commitments a. EEC commissioners will be encouraged to track these December 31, None None commission meetings and to comment and recommend 2015 actions per the City's commitments 3) ` Expand City subsidized Home Energy Squad (HES) installs for. residents a. The City will fund 150 HES installs at a cost of $10500, ` December 31, $10,500 Minor prioritize for lower income (a dramatic increase over the -2015 (Consultant) current funding of $4000) b. EEC will educate and promote HES with the goal to get 500 visits in the year. Progress Report: Ongoing Responsibilities Green Step Cities Reporting — review ongoing activities in GreenSteps program. Urban Forestry — track progress through Parks and Planning Commissions, review final product. Solid Waste and Recycling — track MPCA compost rulemaking and emerald ash borer quarantine changes. Annual Purchasing Policy Report — review ongoing purchasing activities. Business Recycling —track progress Local Food Task Force — track progress Other Work Plan Ideas Considered for Current Year or Future Years Proposed Month for Joint Work Session: January, August Staff Comments: Council Comments: 2015 EEC Workplan preface Whereas the City of Edina is forward looking with respect to energy and environmental matters; and Whereas the City of Edina is committed to significant GHG emission reductions of 15% below 2007 levels by 2015; and Whereas the City of Edina is committedlo GHG emission reductions of 30 %'below 2007 levels by 2025; and Whereas.the City of Edina is committed -to GHG emission reductions of 80% below 2007 levels by 2050, the EEC recommends the following course of action to attain or exceed those goals: 1 EDINA TRANSPORTATION COMMISSION 2015 Annual Work Plan OL o 0 0 W- - 0 0 0 @gMA u�'q 'e •e goo 0 Review and recommend modifications to roadway- May 2015 No Yes reconstruction project survey content and $150,000 TIF methodology funds Progress Report: C9 '.{_2' J ITJ�I U LLNA9 4�A� f - - o e - o W- - . • o a o o A u�'q 'e •e goo 0 "Review and recommend modifications to Traffic August 2015 No- Yes Safety,. Request process $150,000 TIF Progress Report; C9 '.{_2' J ITJ�I U LLNA9 4�A� f - - o e - o W- - . • o a o o A u�'q 'e •e goo 0 Greater Southdale Area Transportation and October 2015 Yes - $100,000- Yes Circulator Study implementation $150,000 TIF Prairie funds Progress Report: Vauge @KRA&M o-- @MA Study access to and from Southwest LRT stations in December 2015 No Yes St. Louis Park, Hopkins, Minnetonka and Eden Prairie Progress Report: - Living Streets Policy /Plan: Active Routes to School Comprehensive Plan — continue to look at opportunities for funding. Sidewalk Plan - prioritize sidewalk (PACS Fund) projects annually Way- finding Signage for bikeways and pedestrians Review /revise City Code for Plan implementation Meet with Police Department and Public Works annually to discuss shared interests. Education and outreach activities around pedestrian, - bicyclist and motorist safety Review transportation projects in the proposed Capital improvement Program, including annual neighborhood street reconstruction projects Review monthly traffic safety committee reports Review Public Works street mill and overlays and seal -coat projects as to opportunities for remarking for bicycle facilities .Valley View Rd between Gleason Rd and Antrim Rd — work with School District to address traffic issues. Review transportation items in the Comprehensive Plan and make recommendations for study /implementation @MM u o MM 9W C V@W W Chi Proposed Month for Joint Work Session: G:\ Engineering \Infrastructure \Streets \Traffic \TRANSP COMM \Workplan \2015 \20140918 2015 ETC Work Plan.doa Community Health Commission 2015 Annual Work Plan Support 2015 Initiative Target Completion Budget Staff Date Required Approval Work with Edina Resource Center and Bloomington Continuous None at this time Continuous. Public Health on Increasing Focus and Awareness development and on: updating of resource • Resources available through BPH and other availability. state, county and local organizations and agencies that support the health of those that live and work in Edina • Common Mental Health Issues and Available Resources • Increasing the Presence of Stress. Management Tools in the Community and Awareness of the Impact of Stress on the Physical, Mental, and Social Well -Being of Edina Residents • Increasing Awareness of Healthy Eating and Living Choices for More at Risk Populations (e.g., Seniors, lower income populations) • Senior Mobility and Access to and Use of Local and State /County Services • Other areas CHC identifies as priorities during 2015 Progress Report: Evaluate City Employee Resources Regarding July 2015 Alignment with CHC Recommendations; Examine Potential Scope Change or Additional Positions (e.g., evaluate vacant Chemical Health Coordinator in Edina Schools) Progress Report: Coordinate with School District and Sober Squad All of 2015 Student Organization on Potential Improvements Related to Alcohol, Drug, and Tobacco Usage and Bullying Progress Report: Work with Hennepin County Public Health, July 2015 Bloomington Public Health and the City to Improve Data Collection Methods to Facilitate Better Edina Health Benchmarkine. Progress Report: None at this time 1 5 hours None at this time I Estimate 5 hours None at this time I Estimate 8 hours Each of the Youth, General Health, and December 2015 Communications Subcommittees Identify Two New Health Improvement Opportunities (HIOs). Progress Report: None at this time Support provided by liaison role at CHC meetings. Additional support as needed. Ongoing • Responsibilities Community Health Assessment Required By MDH • Annual Evaluation of Community Health Services • Annual Evaluation of Public Health Emergency Preparedness Services • Annual Evaluation of Services Provided by Edina Resource Center • Annual Consultation with Edina Medical Consultant • Monitor & Support Health Promotion Programs • Public Health & Public Health Emergency Preparedness Legislation —As Needed Basis • Evaluation of Edina Public Schools Food Service Provider Proposed Month for Joint Work Session: Increasing frequency of Community Health Commission (CHC) meetings from quarterly to monthly has been a very positive adjustment. Monthly meetings help to keep discussions flowing smoothly between meetings. CHC members are committed to evaluating and recommending appropriate City Council action to improve the health of Edina residents. Council Comments: HERITAGE PRESERVATION BOARD 2015 Annual Work Plan Update Edina Historic Context Study: Adding most 2015-2017 Potential for CLG Yes recent data from the Country Club District, Grant from MHS Morningside Bungalow Study and Suburban Development Study Progress Report: Designate 6909 Hillcrest Lane an Edina Heritage 2015 No Yes Landmark property Progress Report: M9@ ftW UA1A9L@M V VOW @KNO9&M M MM40 a a e a -. - o o o c Establish a Working Group to provide educational A April 2015 N No Y Yes opportunities linked to Edina's heritage preservation program during Preservation Month (May) Progress Report: V@ffV @9UO9& @mud ftg� m9ut@d .. o Explore the History of Your Home - Encourage 2015 -2016 No Yes engagement with the Placeography.org site. Progress Report: Add to resources publically available on topics such '2015 - 2016 No Yes as architecture and technical advice - raising community awareness through education. Progress Report: RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list. PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties; 2. Invite eligible property owners to designate their properties Edina Heritage Landmarks. COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community. 2. Continually update the Heritage Preservation page on the City of Edina's web site. 3. Attend Minnesota Heritage Preservation conferences to enhance education and communication Other Work Plan Ideas Considered for Current Year or Future Years Add to resources publically available on topics such '2015 - 2016 No Yes as architecture and technical advice - raising community awareness through education. Progress Report: RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list. PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties; 2. Invite eligible property owners to designate their properties Edina Heritage Landmarks. COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community. 2. Continually update the Heritage Preservation page on the City of Edina's web site. 3. Attend Minnesota Heritage Preservation conferences to enhance education and communication Other Work Plan Ideas Considered for Current Year or Future Years RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list. PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties; 2. Invite eligible property owners to designate their properties Edina Heritage Landmarks. COMMUNICATION &EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community. 2. Continually update the Heritage Preservation page on the City of Edina's web site. 3. Attend Minnesota Heritage Preservation conferences to enhance education and communication Other Work Plan Ideas Considered for Current Year or Future Years Begin work on updating the Heritage Preservation Section of the Edina Comprehensive Plan Proposed Month for Joint Work Session: September Staff Comments: Council Comments: Human Rights and Relations Commission 2015 Annual Work Plan 2015 New Initiative Target Completion Budget ... Date Required Approval Community Outreach: Community Conversations March 2015 — $500 Administrative Working Group (Davis & Kennedy) complete community 1. Conduct community listening sessions conversations (5 -6) 2. Reach out to those that live or work in that start in Edina (including religious, ethnic, disabled, November 2014 income levels, etc.). 3. Partnership with Advocates for Human May 2015 - report Rights complete and Consolidate into a report presentation to HRRC 1. What is a welcoming community 2. Is Edina a welcoming community Progress Report: Affordable Housing Expanding Opportunity 1 2015 1. Continued education on affordable housing 2. Monitor status of Edina ort current efforts Progress Report: None Body Image and Sexuality Awareness (Gates, 2015 $800 Administrative, coordination Seidman, Arseneault) with Communications Progress Report: Ongoing Responsibilities Update Bias Offense Response and Prevention Plan (August) Tom Oye Award (Oct- March) Days of Remembrance (April or May, to coincide with the national observation of the United States Holocaust Memorial Museum) Edina Resource Center /Edina Community Council (HRRC representative) The Advisor: Blog Proposed Month for Joint Work Session: M Staff Comments: Council Comments: Planning Commission 2015 Annual Work Plan- @MMOAM . . @[9GT ... p ... . A. Zoning Ordinance Amendments (See On -going No additional Yes, staff support is Council approval is required attached Zoning: Ordinance Work Plan budget requested required for each Zoning Ordinance Tracker.)The Planning Commission would at this time amendment like to complete the following from the list in 2014: 1. Grading &Drainage — work with 2015 50 Hours + Engineering engineering to establish clear regulations Department 2. Parking regulations /Proof -of- parking 2015 30 Hours 3. Lighting Ordinance 2015 30 hours B. Policy Recommendations 1. Tree Ordinance /Landscaping On- going No additional Yes, staff support is Council approval is required 2. Density in Southdale area budget requested required _ 3. Living Streets — Bringing buildings up to at this time the street & connecting to the street. 4. Mid Term Comp. Plan Consideration S. Sustainability enforcement /PUD /Ped. friendly /affordable housing 6. Monitoring Residential Redevelopment standards & ordinance C. Commission Liaison 1. Connectivity — Living Streets 2. France Avenue Corridor Planning 3. GrandView D. Small Area Plan - Conduct a Small Area 2015 -16 $25,000 - $75,000 Yes, staff support is Council approval is required Plan for the Cahill and 701h Commercial depending on the required area as defined in the Comprehensive scope of.work to be Plan. done by a consultant. (TIF funds) E. Small Area Plan — Complete the Small 2015 $40,000 (TIF Yes, staff support is Council approval is required Area Plan for the Wooddale and Valley funds) required. View Commercial area. Progress Report: Moinp Responsibilities, The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include: Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan Amendments. To accomplish this responsibility the Planning Commission meets twice per month, on the second and fourth Wednesday'of the month. The Planning Commission typically reviews 3 -4 of the above requests each agenda. Begin preparation for the 2018 Comprehensive Plan Update Proposed I Month for Joint Work Session: u We anticipate 2015 as another very busy year for development. We will try to accomplish as much as we can outside of our usual "ongoing responsibilities."