HomeMy WebLinkAbout2013-09-03 Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
SEPTEMBER 3,2013
7:00 P.M.
I. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:10 p.m.
11. ROLLCALL
Answering rollcall were Members Bennett, Brindle,Sprague,Swenson and Mayor Hovland.
111. MEETING AGENDA APPROVED
Member Bennett made a motion,seconded by Member Brindle,approving the meeting agenda.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Swenson made a motion, seconded by Member Sprague, approving the consent agenda as revised
to remove Item IV.I, Resolution No 2013-69, Denying A Preliminary Plat With Lot Width And Lot Area
Variances, Ron Helm on Behalf of Tom And Gretchen Shanight,5612 Tracy Avenue,as follows:
IV.A. Approve regular,closed session,and work session meeting minutes of August 20,2013.
IV.B. Receive payment of the following claims as shown in detail on the Check Register dated August 22,
2013, and consisting of 33 pages; General Fund $124,054.89; Police Special Revenue $104.93;
Working Capital Fund$852,389.48;Art Center Fund$6,215.87;Aquatic Center Fund$13,279.52;Golf
Course Fund $31,140.58; Ice Arena Fund $5,825.60; Edinborough Park Fund $29,881.61; Centennial
Lakes Park Fund $11,366.79; Liquor Fund $255,231.11; Utility Fund $530,772.00; Storm Sewer Fund
$340,021.33; PSTF Agency Fund $7,372.10; Centennial TIF District$8,800.00; Payroll Fund $2,443.24;
TOTAL$2,218,899.05 and for receipt of payment of claims dated August 29, 2013, and consisting of
35 pages; General Fund $424,785.39; Police Special Revenue $424,785.39; Pedestrian and Cyclist
Safety $3,034.35; Working Capital Fund $2,978.30; Equipment Replacement Fund $50,504.77; Art
Center Fund$2,794.27;Aquatic Center Fund$7,750.19;Golf Course Fund$11,732.80; Ice Arena Fund
$11,496.41; Edinborough Park Fund $14,288.66; Centennial Lakes Park Fund $8,765.03; Liquor Fund
$208,052.59; Utility Fund $53,909.21; Storm Sewer Fund $11,200.91; Recycling Fund $14:76; PSTF
Agency Fund$297.33;Centennial TIF District$3,535.00; Payroll Fund$5,549.68;TOTAL$821,250.88.
IV.C. Request for Purchase — Countryside Park Hockey Lighting, awarding the bid to the recommended
low bidder, Musco Lighting, US-Communities Electrical Contract MA-IS1340234-4,at$34,449.00.
IV.D. Request for Purchase—Aquatic Center Hot Water heater,awarding the bid to the recommended low
bidder,Yale Mechanical (Option 2),at$45,300.
IV.E. Approve 2013-2014 Union Contract For Minnesota Public Employees Association: 911 Dispatchers.
IV.F. Adopt Resolution No. 2013-68, Authorizing Donation of Used Tactical SWAT Vests To Hennepin
County Ambulance.
IV.G. Set 2014 Budget And Levy Public Hearing And Budget And Levy Adoption Meeting.
IV.H. Adopt Resolution No. 2013-73 & Resolution No. 2013-74, Providing For Sale of G.O. Bonds Series
2013A&2013B.
2013 69, Denying A PFellminaFy Plat IA9*t-h Let Width And I at Ar-an Variances, Ron
IV.J. Approve Agreement To Provide Dispatch Services And Emergency Communications For The City of
Richfield.
IV.K. Adopt Motion Not To Waive-Statutory Tort Limits For League Of Minnesota Cities Insurance Trust.
IV.L. Authorize Removal Of Existing Parking Bay At 421 Blake Road.
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Minutes/Edina City Council/September 3, 2013
IV.M. Request for Purchase— Emergency Repair Well No. 13, 6721 Second Street, awarding the bid to the
recommended low bidder,E.H. Renner&Sons,at$75,000.00(estimate).
Rollcall:
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
IV.I. RESOLUTION NO.2013-69, DENYING A PRELIMINARY PLAT WITH LOT WIDTH AND LOT AREA
VARIANCES, RON HELM ON BEHALF OF TOM AND GRETCHEN SHANIGHT,5612 TRACY AVENUE —
REFERRED
The Council discussed whether or not to table the preliminary plat allowing the applicant to propose an
alternate driveway alignment. City Attorney Knutson provided information stating procedurally, the action
taken at the August 20, 2013 City Council meeting had been to direct staff to prepare findings denying the
requested preliminary plat. He stated the City Council's options for action included: to refer the preliminary
plat back to the Planning Commission, to act on the findings that were prepared, or to table the preliminary
plat to a date specific. Mr. Knutson recommended the applicant be requested to sign a waiver from the
statutory deadline for action, if the preliminary plat were to be referred to the Planning Commission. Member
Swenson made a motion,seconded by Member Brindle, referring the preliminary plat with lot width and lot
area variances requested by Ron Helm on behalf of Tom and Gretchen Shanight, 5612 Tracy Avenue, to the
Planning Commission,conditioned on a waiver being signed by the applicant extending the required date for
action to December 17,2013,and directing staff to re-notify the neighbors.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
Manager Neal and the Council recognized Fire Chief Scheerer for his service to the City, noting his upcoming
retirement. Mr. Scheerer stated his appreciation for the support of the City Council, staff, and community
during his employment.
V.A. CONSTITUTION WEEK—PROCLAIMED
Mayor Hovland read in full the Constitution Week Proclamation, declaring the week of September 17-23 as
Constitution Week. Member Bennett made a motion, seconded by Member Sprague, approving the
proclamation declaring the week of September 17-23 as Constitution Week in the City of Edina.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
Sarah Patzloff accepted the Constitution Week Proclamation on behalf of the Monument Chapter of the
Daughters of the American Revolution.
V.B. IMAGES OF EDINA PHOTO CONTEST PRESENTATION—PRESENTED
Communications Coordinator Gilgenbach presented the photographs and winners of the 2013 Images of Edina
Contest,with awards presented by Mayor Hovland.
V.C. SEPTEMBER 2013 SPINAL CORD INJURY A INA RENESS MONTH—PROCLAIMED
Mayor Hovland read in full the Spinal Cord Injury.Awareness Month Proclamation, declaring September 2013
as Spinal Cord Injury Awareness Month. Motion made and seconded unanimously by the City Council
adopting the proclamation declaring September 2013 as Spinal Cord Injury Awareness Month in the City of
Edina.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
Rebecca Panser thanked the Council for acknowledging September as disability awareness month.
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Minutes/Edina City Council September 3, 2013
Vl. COMMUNITY COMMENT
No one appeared to comment.
Vll. REPORTS/RECOMMENDATIONS
VII.A. RESOLUTION NO. 2013-71 ADOPTING PRELIMINARY 2014 TAX LEVY AND OPERATING BUDGET -
ADOPTED
Mr. Neal explained the preliminary tax levy was the basis for tax notices distributed to property owners in
November. He noted the maximum levy could be lowered at the time of final adoption, but could not be
raised. Mr. Neal recommended that the Council adopt the preliminary levy at the total tax capacity levy of
$26,845,355/total tax levy of$27,473,155.
Finance Director Wallin informed the Council that while a 3% general fund levy increase had been proposed,
the calculation of the debt levy would actually lower the overall levy increase to approximately 2.71%. Mr.
Wallin reviewed the schedule for the hearing and adoption meetings in December.
Mr. Neal noted that the impact of the proposed levy on a median valued home for 2014 would be
approximately $24 per year. He said the 2014 levy increase would allow licenses for city technology to be
brought up to date, would cover increased health care costs; adding there was no increased staffing level
anticipated. Member Swenson introduced and moved adoption of Resolution No. 2013-71, Adopting
Preliminary 2014 Tax Levy And Operating Budget. Member Sprague seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VII.B. RESOLUTION NO. 2013-70 ADOPTING THE FINAL AUAR, ALTERNATIVE URBAN AREA WIDE REVIEW—
UPDATE FOR PENTAGON PARK—ADOPTED
Community Development Director Teague informed the Council that the City had responded to comments
made by the Metropolitan Council, MnDot, and Hennepin County Public Works on the Final AUAR Update for
Pentagon Park. The Final AUAR Update was being presented to the Council for adoption.
Chuck Rickart, WSB & Associates, summarized the Final AUAR Update for Pentagon Park and comments
received from the Metropolitan Council, MnDOT and Hennepin County Public Works.
Mr. Rickart and Mr. Teague answered questions of the Council relating to agency comments on noise
mitigation, traffic impacts, traffic levels, and ordinance standards as they pertained to construction times and
operation. Member Brindle introduced and moved adoption of Resolution No. 2013-70, Adopting the Final
AUAR, Alternative Urban Areawide Review — Update for Pentagon Park. Member Bennett seconded the
motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VII.C. RESOLUTION NO.2013-72 ACCEPTING VARIOUS DONATIONS—ADOPTED
Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member
Bennett introduced and moved adoption of Resolution No. 2013-72 accepting various donations. Member
Sprague seconded the motion.
Rollcall:
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VII.D. PROCESS FOR COMMUNITY SPACE PROGRAMMING RELATED TO REDEVELOPMENT OF 5146 EDEN
AVENUE—DIRECTION GIVEN
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Minutes/Edina City Council/September 3, 2013
Mr. Neal stated there was discussion at the last Council meeting about the need to collect information and
make a decision on the use of the community space in the Grandview Redevelopment prior to the Request for
Information (RFI) process. He said there was interest from some members of the Grandview Citizen Advisory
Team (CAT) to receive further direction from the Council. Mr. Neal reviewed the following Grandview CAT
process options: 1) Creating a redevelopment catalyst for the Grandview Area; 2) Inventorying and Identifying
community recreation needs through Needs Assessment Task Force (additional eight to twelve months); and,
3) Inventorying and identifying community recreation needs through hired consultant (additional three to four
months). Mr. Neal suggested a fourth option to proceed with the redevelopment process using community
space as green space until a compelling community need surfaced and more defined financial resources were
available.
The Council discussion included: the guiding principles of the Grandview Redevelopment Framework, the
possibility of a community needs assessment including a community survey to be conducted by Decision
Resources and a current infrastructure analysis, potential timelines each aspect's impact while keeping the
process moving forward.
Council consensus was to authorize staff to proceed with a community survey tightly focused on possible site
uses, with the resultant information conveyed to the CAT to be used in the RFI process. The CAT was asked to
review and comment on the survey results and to also review the RFIs, with a recommendation forwarded to
the Council. The RFI presentation would include a public notification process, with a deadline of January 1,
2014,for RFI submittals. The Council asked to be notified should an adjustment be needed to the timeline.
VIII. CORRESPONDENCE AND PETITIONS
VIII.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
VIII.B. MINUTES:
1. VETERANS MEMORIAL COMMITTEE,JUNE 21, 2013
2. PLANNING COMMISSION,AUGUST 14,2013
3. ARTS& CULTURE COMMISSION,JULY 25,2013
4. HUMAN RIGHTS& RELATIONS COMMISSION,JULY 23,2013
Informational; no action required.
IX. AVIATION NOISE UPDATE—Received
X. MAYOR AND COUNCIL COMMENTS—Received
XI. MANAGER'S COMMENTS—Received
XII. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at
9:21 p.m.
Respectfully submitted, ko� uzX, l
Debra A. Mangen, City erk
Minutes approved by Edina City Council, September 17, 2013. '
r
James B. Hovland, Mayor
Video Copy of the September 3, 2013, meeting available.
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