HomeMy WebLinkAbout2013-09-17 Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
SEPTEMBER 17,2013
7:00 P.M.
I. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:00 p.m.
11. ROLLCALL
Answering rollcall were Members Bennett, Brindle,Sprague, Swenson and Mayor Hovland.
III. MEETING AGENDA APPROVED
Member Swenson made a motion, seconded by Member Brindle, approving the amended meeting
agenda.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Swenson made a motion, seconded by Member Bennett, approving the consent agenda, as
follows:
W.A. Approve regular and work session meeting minutes of September 3,2013
IV.B. Receive payment of the following claims as shown in detail on the Check Register dated
September 5, 2013, and consisting of 27 pages; General Fund $167,239.89; DNU Old
Communications Fund $32.17;Working Capital Fund $232,754.84; Equipment Replacement Fund
$14,821.43; Art Center Fund $2,846.02; Golf Dome Fund $3,551.07; Aquatic Center Fund
$9,730.83; Golf Course Fund $24,808.31; Ice Arena Fund $2,593.55; Edinborough Park Fund
$13,180.91; Centennial Lakes Park Fund $2,608.20; Liquor Fund $137,212.32; Utility Fund
$100,024.27; Storm Sewer Fund$20,731.85; PSTF Agency Fund $6,961.13; Centennial TIF District
$90.53; Payroll Fund $3,605.76; TOTAL$742,793.08 and for receipt of payment of claims dated
September 12, 2013, and consisting of 31 pages; General Fund $423,390.02; Police Special
Revenue $1,582.41; Working Capital Fund $64,616.49; Equipment Replacement Fund
$77,996.99; Art Center Fund $2,509.05; Golf Dome Fund $554,884.34; Aquatic Center Fund
$11,840.45; Golf Course Fund $24,195.85; Ice Arena Fund $63,849.80; DNU OldEdinbor/Cent
Lakes Fund $150.00; Edinborough Park Fund $29,380.52; Centennial Lakes Park Fund $6,208.23;
Liquor Fund $246,271.80; Utility Fund $447,081.48; Storm Sewer Fund $18,794.76; PSTF Agency
Fund $1,195.96; Centennial TIF District $65.36; TOTAL $1,974,013.51; and Credit Card
Transactions dated September 4, 2013;TOTAL$31,753.52
IV.C. Adopt Resolution No. 2013-75 approving Setting the Hearing Dates for Special Assessments &
Utility Certification(10/14/2013)
IV.D. Request for Purchase, 2012 12 Ft. Ford Box Truck—Edina Liquor Stores, awarding the bid to the
recommended low bidder,Roseville Midway Ford,at$28,060
IV.E. Adopt Resolution No. 2013-78, approving Lot Division — 5100 Mirror Lakes Drive/Interlachen
Country Club,Michael Gorman
IV.F. Request for Purchase, Replacement of West Arena Low E Ceiling—Braemar Arena, awarding the
bid to the recommended low bidder,Energie Innovation Inc.,$47,480.00
Rollcall:
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
None.
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Minutes/Edina City Council/September 17,2013
VI. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file.
VI.A. ACTION CONTINUED TO OCTOBER 1, 2013 SILVER OAK DEVELOPMENT ON BEHALF OF THE IRET
PROPERTIES; SITE PLAN REVIEW WITH A PARKING RAMP SETBACK AND PARKING STALL
VARIANCE AT 6525-45 FRANCE AVENUE- RESOLUTION NO.2013-77
Community Development Director Presentation
Community Development Director Teague presented the request of Silver Oak Development on behalf of
the IRET Properties to build a four-story 60,000 square-foot medical office expansion, and new parking
ramp expansion to the existing 273,000 square-foot Southdale Medical Office building located at 6525-45
France Avenue. The new addition would be located on the south side of the existing building and west of
the existing parking ramp. Mr. Teague explained that to accommodate the proposed addition, the
following was requested: Site Plan Review; Parking Ramp Setback Variance from 40 feet and 34.5 feet to
34.5 feet, 28 feet, and 20 feet for the new parking deck to match the existing parking ramp setback; and,
Parking Stall Variance from 1,715 spaces to 1,577 spaces. Mr. Teague stated a proof of parking plan had
been provided for an additional deck to expand parking to 1,749 spaces.
Mr. Teague stated on August 28, 2013, a Planning Commission motion to approve the proposed Site Plan
and Variances subject to findings and conditions failed on a 4-5 vote. Planning Commission concerns
included the location and screening of the loading dock, conflict between truck traffic and pedestrian and
vehicle circulation, and width of drive entrance/exit from 66th Street. The proponent submitted revised
plans to address concerns raised by the Planning Commission. Mr. Teague stated WSB & Associates
conducted a parking impact study, which concluded that the proposed parking should adequately serve
the site. WSB and Associates also completed a traffic impact study to analyze impacts on the adjacent
roadways. The study concluded that existing adjacent roadways would support the proposed addition.
However, should delays and queuing ever become an issue at the France Avenue/65th Street intersection
in the future, minor intersection turn lane and phasing improvements might be necessary. Should these
improvements be required in the future, the Southdale Medical site would be responsible for its share of
those improvements.
Mr. Teague stated staff recommended that the City Council approve the Site Plan with Variances for the
property located at 6525-45 France Avenue, subject to the conditions and findings outlined in Resolution
No. 2013-77.
Chuck Rickart, WSB &Associates, provided an overview and answered questions of the Council relating to
the Southdale Medical Campus Expansion Traffic and Parking Study.
The Council discussed whether to include a sidewalk to connect the west side of the building to the north
side of 66th Street, concern relating to safety in the loading dock area, bike rack locations,the central plant
proposed to be located on top of the parking ramp, and the proposed access points.
Proponent Presentation
James O'Shea, Collaborative Design Group, presented the proposed site plan for the Medical Campus
Expansion at 6525-45 France Avenue. Mr. O'Shea stated initial goals set out were improvements to
accessibility, safety, and efficiency of parking in any location that the site would be affected, as well as to
provide a new model for the delivery system that did not currently exist. Mr.O'Shea discussed the parking
plan, the proposed central plant, the loading dock area, the intent to install new permeable pavers along
66th Street and Drew Avenue, and the intent not to change existing entrances to the site. Mr. O'Shea
presented the materials board for review by the Council and answered questions relating to the proposed
site plan and materials.
Mayor Hovland opened the public hearing.
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Minutes/Edina City Council/September 17,2013
Public Testimony
No one appeared to comment.
Member Sprague made a motion,seconded by Member Brindle,to close the public hearing.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
The Council discussion included support of postponing approval of the proposed site plan to ensure
additional review by the Council of the following: addition of a sidewalk connection from the west end of
the building to the north side of 66th Street, colored concrete to clearly denote the sidewalks on the site,
additional landscaping along the loading dock area, driveway width reduction with details relating to
turning ratios to be discussed with the City Engineer, 7 p.m. to 6 a.m. and weekends for loading zone
hours, separation of the concrete area intended for truck turning radius from the interior sidewalk,
expanding bike rack locations to the west and the north, incorporation of public art, confirmation of a
sidewalk extension to the glassed corner area of the parking ramp, increased plantings around the parking
ramp, aesthetic improvements to the parking ramp design (including the HVAC system/Central Plant) and
parking ramp materials (potential for louvers)to be discussed with the Community Development Director,
the incorporation of a mechanical system or alternative solution to separate the loading dock area from
the drive lane into the parking ramp.
Mr. Teague stated the conditions included in the proposed resolution would be revised according to the
Council's comments. Member Swenson made a motion, seconded by Member Sprague, to continue
consideration of Resolution No. 2013-77, Approving a Site Plan With Variances At 6525-45 France
Avenue To Build a 60,000 Square Foot Addition And Parking Ramp Expansion For The Southdale Medical
Office Campus,to October 1,2013.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VII. COMMUNITY COMMENT
No one appeared to comment.
Vlll. REPORTS/RECOMMENDATIONS
VIII.A. RESOLUTION NO. 2013-79& RESOLUTION NO. 2013-80,AWARDING SALE OF G.O. BONDS SERIES
2013A&2013B—ADOPTED
Manager Neal requested Council consideration of Resolution No. 2013-79 and 2013-80, awarding the sale
of G.O. Bonds Series 2013A&2013B.
Mark Ruff, Ehlers and Associates, reviewed the two purposes of the $8,265,000 General Obligation Bonds,
Series 2013A. The first purpose would be to effect a current refunding of the HRA's Taxable Public Project
revenue bonds, Series 2009B (Build America Bonds). The second purpose would be to fund approximately
$2,630,000 in principal to the Permanent Improvement Revolving (PIR) Fund to finance the City's street
reconstruction projects constructed in 2013 and assessed in 2014. The 2009B Bonds were originally issued
through the HRA and as such, the HRA needed to adopt a resolution to redeem the 2009B Bonds as a
separate action within the HRA agenda. Mr. Ruff reported on the City's AAA bond rating assigned by
Moody's and Standard and Poor's. The low bid offered on Series 2013A was at a 2.67% interest rate.
Member Bennett introduced and moved adoption of Resolution 2013-79, Awarding Sale of G.O. Bonds
Series 2013A. Member Swenson seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
Mr. Ruff explained the purpose of the $1,125,000 General Obligation Bonds, Series 2013B, to finance the
portion of the Braemar Golf Dome improvements project, net of insurance payments. The low bid offered
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Minutes/Edina City Council/September 17,2013
on Series 2013B was at a 3% interest rate. Member Sprague introduced and moved adoption of
Resolution 2013-80,Awarding Sale of G.O. Bonds Series 2013B. Member Swenson seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VIII.B. SKETCH PLAN REVIEW—6725 YORK AVENUE(WICK'S SITE)AND FIVE SINGLE FAMILY HOMES ON
XERXES AVENUE TO THE EAST OF 6725 YORK—REVIEWED
Community Development Director Presentation
Mr. Teague presented the request of Lennar Multifamily Investors, LLC for sketch plan review of its
proposal to redevelop the property at 6725 York Avenue. The proposed project would also include five
single-family houses on Xerxes Avenue. The proponent was in negotiations with these property owners to
purchase and incorporate the houses into the development. Mr.Teague stated the property at 6725 York
(the former Wick's building site) was currently zoned PCD-3, Planned Commercial District-3, and guided
CAC, Community Activity Center. The five-single family houses were zoned and guided for low-density
residential use. The proponent was requesting consideration of a proposal to tear down the existing
commercial building and the five single-family houses and build a six-story, 273 unit, and upscale
apartment building with 22,289 square feet of retail on the first level. A parking lot was proposed in front
of the retail store on York Avenue and underground parking for residents. Surface spaces would be
available along the north and south lot lines for resident's guests. The loading area for the market would
be at the rear of the retail building and south side of the apartment building. Mr. Teague advised that to
accommodate the request, four amendments to the Comprehensive Plan would be required: Building
Height from 4 stories and 48 feet to 6 stories and 66 feet; Housing Density from 30 units per acre to 59
units per acre; Floor Area Ratio from 1.0 to 1.55; Re-guiding the land use for the six single-family houses
from Low Density Residential to Community Activity Center. In addition to the amendments, a rezoning of
all the properties would then be required to Planned Unit Development(PUD).
Mr. Teague stated the Planning Commission reviewed the sketch plan and provided comments relating to
reducing the buildings impact on Xerxes Avenue, increasing greenspace where possible, consideration of
the City Comprehensive Plan during the design process, reconsidering the facade of the building as it
relates to Xerxes Avenue, need for continued work on the loading dock area and the underground parking
access,and incorporation of affordable housing.
Proponent Presentation
Peter Chmielewski, Lennar Multifamily Investors, LLC, introduced the concept of the sketch plan for the
property located at 6725 York Avenue with five single-family houses on Xerxes Avenue to the east of 6725
York Avenue. Mr. Chmielewski discussed the intent to build a high-end luxury multifamily rental
community with complimentary retail.
Aaron Russet, ESG Architects, provided a presentation on the subject sketch plan, the setback on Xerxes
Avenue, landscaping, walking path/sidewalk network, gathering spots, outdoor seating area, retail
element, landscape buffer,and parking.
The Council discussion included concern relating to the six story height across from single-family houses,
the importance to include affordable units, incorporating a green roof over the market, option of utilizing
podium height along Xerxes Avenue, improving the articulation/fagade of the market area, reduction in
density, including some smaller units in unit mix, greenspace, additional work needed on the appearance
of the townhouses, concern with the loading dock area and underground parking access, and concern with
the concept of routing truck traffic onto Xerxes Avenue.
VIII.C. SECOND READING GRANTED — ZONING ORDINANCE AMENDMENT REGARDING THE R-1 & R-2
ZONING DISTRICT REQUIREMENTS;ORDINANCE NO.2013-09—ADOPTED
Community Development Director Presentation
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Minutes/Edina City Council/September 17,2013
Mr.Teague stated proposed Ordinance No. 2013-09 reflected the Council's recommendation to include an
option for side yard setback on lots 61-74 feet in width. The options included meeting the current setback
requirements and the revised setbacks proposed by the Planning Commission. Mr.Teague explained if the
ordinance was adopted tonight,the effective date for the new requirements would be January 1, 2014.
The Council discussion included the effective date of January 1, 2014 and the second-story setback rule
reflected in the proposed ordinance. The Council directed inclusion of the following language as contained
in the supplemental pages presented to the Council this evening for consideration: Page 4, Section 2, H:
"...a combination of at least two (2) of the following architectural features: utilitarian features within every
thirty(30)feet or less..."
Member Swenson made a motion to grant Second Reading adopting Ordinance No. 2013-09, An
Ordinance Amendment Regarding the R-1, Single Dwelling Unit, and R-2, Double Dwelling Unit District
Requirements For Building Coverage, Setback, Height and General Regulations, as amended. Member
Brindle seconded the motion.
Rollcall:
Ayes: Brindle,Sprague, Swenson, Hovland
Nays: Bennett
Motion carried.
Member Bennett stated she supported two elements: the reduction in height and elimination of the
second-story setback, but that the changes all together did not, in her opinion, make the code clearer,
more practical or more enforceable, as had been her goal, or reduce the possible mass of new
construction.
VIII.D. RESOLUTION NO.2013-76 ADOPTED—ACCEPTING VARIOUS DONATIONS
Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations.
Member Bennett introduced and moved adoption of Resolution No. 2013-76 accepting various
donations. Member Swenson seconded the motion.
Rollcall:
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
VIII.E. RESOLUTION NO. 2013-81 EMINENT DOMAIN ACQUISITION OF PROPERTY AT 3944 WEST 4944
STREET—ADOPTED
Mayor Hovland explained the City Council meeting would be recessed with the HRA meeting opened to
hold the public hearing on the eminent domain acquisition of property at 3944 West 49-Y2 Street.
City Attorney Knutson explained the public hearing process that allowed anyone to speak to the topic with
a three-minute time limit. Member Sprague made a motion, seconded by Member Bennett, to recess
the City Council meeting.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
The meeting was recessed at 10:10 p.m.
Member Bennett made a motion,seconded by Member Brindle,to reconvene the City Council meeting.
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Motion carried.
The City Council meeting was reconvened at 11:06 p.m.
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Minutes/Edina City Council/September 17, 2013
The Council discussion included the valuation process under Eminent Domain proceedings, potentially
tabling action for two to four weeks to allow time to research additional information that might be
available, the good faith attempt that had been made by the City to negotiate with the property owner,
and future parking needs for the 50`h and France area.
Mr. Neal stated approval of the resolution to proceed with eminent domain proceedings would trigger
additional discussion for both parties and the City would continue to seek a willing buyer/willing seller
transaction. Mr. Neal noted there were alternatives to the ultimate condemnation of the property and the
City intended to propose all of those options if the Council approved the draft resolution. Member
Sprague introduced and moved adoption of Resolution No. 2013-81, Eminent Domain Acquisition —
Authorizing the Acquisition of a Fee Simple Interest in Property located at 3944 West 49-% Street.
Member Swenson seconded the motion.
Mr. Neal explained that at the end of the 60-day time period, there would be another opportunity for
Council evaluation prior to voting on whether to proceed to condemnation of the property.
Ayes: Bennett, Sprague, Swenson
Nays: Hovland, Brindle
Motion carried.
IX. CORRESPONDENCE AND PETITIONS
IX.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
IX.B. MINUTES:
1. PARK BOARD MINUTES,AUGUST 13, 2013
2. HERITAGE PRESERVATION BOARD MINUTES,AUGUST 13,2013
3. PLANNING COMMISSION MINUTES,AUGUST 28,2013
4. TRANSPORTATION COMMISSION MINUTES,JULY 18, 2013
Informational; no action required.
X. AVIATION NOISE UPDATE—Received
XI. MAYOR AND COUNCIL COMMENTS—Received
XII. MANAGER'S COMMENTS—Received
X111. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at
11:50 p.m.
Respectfully submitted,
,Jane Timm, Deputy City Clerk
Minutes approved by Edina City Council, October 1, 2013./
Jam Vs B. H viand, Mayor
Video Copy of the September 17, 2013, meeting available.
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