HomeMy WebLinkAbout2002-11-01 Special Council Meeting MINUTES OF THE SPECIAL MEETING
OF THE EDINA CITY COUNCIL
HELD AT CITY HALL
NOVEMBER 1, 2002
7:30 A.M.
ROLLCALL Answering rollcall were Members Housh,Hovland,Masica and Mayor Maetzold.
Mayor Maetzold stated the purpose of the Special Meeting was for the Council to review
construction cost estimates and the results of the bid opening held on October 31, 2002.
Manager Hughes introduced David Kroos and Mike Krych of the BKV Group. He also
introduced Mark Liska, John Huyett and Chris Denkinger of Adolphson and Peterson(A&P).
Manager Hughes reviewed the current cost estimate for construction of the new City Hall that
had been prepared by A&P. Manager Hughes noted that in order to achieve budget guidelines, a
number of changes had been made to the plans. These changes included elimination of the clere
story element from the Police portion of the building, the elimination of the enclosed motor court
outside the Police Station, and various other modifications of lesser significance. Manager
Hughes also pointed out that the estimate included the inclusion of a 2000 square foot basement
underneath the City Hall portion of the building. He also explained that the presence of unstable
soils and construction debris caused the estimate for soil correction and earthwork to be higher
than originally forecast. Manager Hughes also reviewed a schedule showing proposed sources
and uses of funds for the construction as well as the results of the bid opening, which had
occurred the previous day. Manager Hughes reminded the Council that it would formally
consider the award of these bids at their November 4, 2002, Council meeting. Assistant Manager
Anderson reviewed with the Council, the updated sources and uses of funds for the project. He
noted staff proposed that additional sources be provided from equipment replacement funds, the
communication fund, the stormwater utility fund and the reserves/working capital fund. The
Council Members generally concurred with the updated source and use of funds budget as
proposed by Assistant Manager Anderson.
The City Council thereupon discussed in detail the relative merits of the modifications to the
building, as presented by Manager Hughes. The Council particularly focused on the elimination
of the clere story above the Police portion of the building. It was decided that the Council would
reflect on this matter and discuss it in more detail at the November 4, 2002, Council meeting.
There being no further business, Mayor Maetzold declared the meeti g ourned at 9:10 A.M.
anager Gordon L. Hughes