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Home My WebLink About2003-04-05 Council Special Meeting MINUTES OF THE SPECIAL WORK SESSION OF THE EDINA CITY COUNCIL HELD AT EDINA SENIOR CENTER APRIL 5,2003 5:00 A.M. ROLLCALL Answering rollcall were Members Housh, Hovland, Masica, Kelly and Mayor Maetzold. Also attending the workshop were City Manager Hughes, Assistant City Manager Anderson, Assistant to City Manager Smith, Building Official Kirchman, City Assessor Petersburg City Clerk Mangen, Communications Director Wilkinson, Engineer Houle, Finance Director Wallin Fire Chief Scheer Park Director Ke rios Planner Larsen Police Chief Siitari, and Sanitarian Velde. Mayor Maetzold explained the reason for the work session was to review and assess how the City of Edina had progressed since it had originally adopted the Vision 20/20 in 1999. He turned the work session over to Rusty Fifield of Hoisington Koegler who was the facilitator. Mr. Fifield explained the agenda for the session would include: • Brief overview of Vision 20/20 and mission • Review of Accomplishments • Forces of Change • Review of Issues Vision 20/20 Edina will be the preeminent place for living, learning, raising families and doing business distinguished by; • A Livable Environment • Effective and Valued City Services • A Sound Public Infrastructure • A Balance of Land Uses • Innovation Edina's mission is to... • Provide effective and valued public services • Maintain a sound public infrastructure • Office premier public facilities • Guide the development and redevelopment of lands, all in a manner, which sustains and improves the uncommonly high quality of life enjoyed by our residents and businesses Mr. Fifield had the participants respond to the following questions as reported below: What are the five (5) most important accomplishments of city government in Edina since 2000? Response No. Communications including web site and technology improvements 9 Anticipation of current economic crisis Connect with Kids 2 Public Safety Training center 5 New City Hall/Police facility 11 Minutes/Edina City Council/April 5,2003 What are the five (5) most important accomplishments of city government in Edina since 2000? Response No. Analyzed Publics Works' Services Snow Plowing,Water System, etc. Conservative financial approach Starting to address traffic concerns including"Local Traffic Task Force" 2 Senior Center and Library 4 Collaborative capital improvements Park and Recreational improvements including Skate Park/YMCA 5 Vision is a living document Adoption of CIP 9 Interest in developing areas that may be lacking,i.e. sports facilities Grandview Square redevelopment 8 Participated in other studies: I-494/TH169; Dan Patch;Sector 5-MT Edina Theater Country Club HPB zoning Roster Day to day public services outstanding S&P/Moody's AAA rating 7 Improved finances,even with levy limits First Star bank robbery response Top cops in USA Enterprise business planning process Completion of Centennial Lakes project Southdale Hospital expansion(established us as a regional medical center for SW) 3 Southdale shopping center revitalization 3 Completion of reappraisal program and PDS platform Continued staff training Adopted and implemented Public Works' "Career Development Program" Provided for a new severance plan-a buy out of 50% of unused sick leave Start up of new HR and payroll system Started an employee recognition program Updated the employee handbook Started a health care savings program Maintained "small town" feel Development of a public health emergency plan(bioterrorism) Maintained effective staffing What forces and factors will most influence Edina as a place and as an organization over the next three years? Response No. Cuts in state payments combined with levy limits 5 Economic issues 7 Stock market and its effect on residents Minutes/Edina City Council/April 5, 2003 What forces and factors will most influence Edina as a place and as an organization over the next three years? Response No. -Interest/Pressure for consolidation of services Interrelationship with City of Minneapolis (strong Mpls helps Edina) State and Federal mandates without ability to fund Increasing health care costs Fundamental change in government finances/state relationship Increasing need to work cooperatively with other units of government Inflationary pressures on health care, energy, equipment Tax structure/policy PW's/Bus Garage Loss of key employees School District's referendum Balancing commercial/industrial with residential Hiring freeze Demographics: getting older; fixed incomes; who will do the community's work? 11 Infrastructure; increased demands on and aging 4 "High Maintenance" constituency Potential public safety issues; threat of terrorism 4 Housing: aging, affordability, options for elderly, options for young families 5 Regional focus of increasing housing density Emergence of more field sports - too much demand for the supply Fully developed city-lack of available real estate 3 Older workforce both external and internal Staff Mandated compliance with State/Fed agencies (EPA) Cost of redevelopment vs. lack of tools Affordability of Edina War Rising crime rate Public perception of government 2 Transportation challenges including traffic, transit, construction 14 Mixed messages (media versus science) Technology innovations 3 Increasing demand to increase medical campus at Southdale Our shrinking world Global issues, i.e. homeland security,immigration, changing majority vs. minority Increased demands for service What are the most important issues facing the City of Edina? Response No. Employee compensation 2 _Attracting and retaining the best staff 7 Responding to needs assessment survey in 2004 Greater demand than available supply for field sports and quality of field turf Minutes/Edina City Council/April 5,2003 What are the most important issues facing the City of Edina? Response No. Diversity Technological innovation 4 Criminal use of technology Bus garage/Public Works relocation 3 Redevelopment of commercial properties including bus garage,Cahill,Wooddale/Valley View 4 Land Use-France Avenue How do we provide the premier athletic/sports/cultural facilities the community wants? 8 Aging infrastructure, maintenance,costs, security 9 Aging population 3 Pedestrian safety (trail development/sidewalks) 2 Maintain service levels in changing/degrading economy Affordable housing, redevelopment, and stock 3 "Neighborhood" road reconstruction vs. cost of special assessments Cuts in State payments combined with levy limits Cable TV? Budget: school and city 4 How to improve financial position of Art Center/Arena/EB-CL/Golf Dome Financial planning(maintain AAA) Unfunded mandates 2 How do we work w/other cities hard hit by state cuts? Manpower vs. technology 2 Look for technological innovations and creatively use them to reach out to citizens City manager wage tied to % of Governor's salary Maintain service levels w/budgeting constraints 4 Increasing cost of health care insurance Keeping up with changing world environment in tech/science Increasing demands on infrastructure and facilities How do we deal w/rapidly changing environment-e.g. terrorism,economy,etc? Resident confidence Review current activities-what should stay,what should go How can we support School District and leverage their success? Departmental cooperation School and city relationships Human services provision Develop closer ties between council/school board Transportation needs 6 Keeping up with industry advances Communication services There being no further business, Mayor Maetzold declared the meetin&Adjourned at 11:55 a.m. Debra A. an ,City Clerk