HomeMy WebLinkAbout2003-05-06 Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
MAY 6,2003
7:00 P.M.
ROLL12ALL Answering rollcall were Members Housh, Hovland, Kelly, Masica and Mayor
Maetzold.
CONSENT AGENDA ITEMS APPROVED Motion made by Member Hovland and seconded
by Member Housh approving the Council Consent Agenda as presented.
Rollcall:
Ayes: Housh,Hovland,Kelly,Masica, Maetzold
Motion carried.
HERITAGE PRESERVATION WEEK - MAY 5 - 12, 2003 PROCLAIMED; 2003 EDINA
HERITAGE AWARD PRESENTED Mayor Maetzold proclaimed Heritage Preservation Week
of May 5 - 12, 2003, and encouraged residents of Edina to recognize and participate in fostering
local pride and maintaining community character in our City. Ann Swenson, a member of the
Planning Commission and Heritage Preservation Board, presented the first ever Edina Heritage
Award for the 2003 restoration of the Baird House at 4400 West 50th Street to Brad and Arlene
Forrest., the owners, and Mark and David Peterson of M/A/Peterson Designbuild,Inc.
Member Masica introduced the following proclamation and moved its adoption:
PROCLAMATION
PRESERVATION WEEK
MAY 5-12,2003
WHEREAS, historic preservation is an effective tool for managing growth,
revitalizing neighborhoods, fostering local pride and maintaining community character with
enhancing livability;and
WHEREAS, historic preservation is relevant for communities across the nation, both
urban and rural, and for Americans of all ages, all walks of life, and all ethnic backgrounds;
and
WHEREAS, it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals to helping to preserve the tangible aspects of
the heritage that has shaped us as a people;and
WHEREAS, "Cities, Suburbs, and Countryside" is the theme for National
Preservation Week 2003, co-sponsored by the Edina Heritage Preservation Board and the
National Trust for Historic Preservation
NOW, THEREFORE, WE, the City Council of the City of Edina, do proclaim May 5 -
12,2003, as Preservation Week, and call upon the people of Edina to join their fellow citizens
across the United States in recognizing and participating in this special observance.
Dated this 6th day of May 2003. Member Housh seconded the motion.
Ayes: Housh, Hovland, Kelly,Masica,Maetzold
Motion carried.
D.A.R.E. STUDENT RECOGNIZED FOR WINNING STATEWIDE POSTER CONTEST
Chief Siitari explained that Patrick O'Neil, a 6th grade Edina student, who has participated in
the Drug Abuse Resistance Education (D.A.R.E.) Program under the direction of the Edina
Police Department entered a poster contest. Officer Kris Eidem of the Edina Police Department
entered his poster in the statewide contest. O'Neil's poster, following the set theme of
Page 1
Minutes/Edina City Council/May 6,2003
"Dreams", was selected as the first place winner of the contest and Patrick was given the
opportunity to throw out the opening pitch at the April 6, 2003, Minnesota Twins baseball
game. Mr. Siitari presented Patrick with the Edina Police Department's Outstanding
Achievement Award.
*MINUTES OF THE REGULAR MEETING OF APRIL 15,2003; BOARD OF APPEALS AND
EQUALIZATION MEETING OF APRIL 14, 2003; BOARD OF APPEALS AND
EQUALIZATION, CONTINUATION MEETING OF APRIL 21, 2003, AND APRIL 15, 2003,
SPECIAL WORK SESSION WITH HUMAN RELATIONS COMMISSION APPROVED
Motion made by Member Hovland and seconded by Member Housh,approving the Minutes
of the Regular Meeting of the Edina City Council for April 15, 2003; Board of Appeals and
Equalization Meeting of April 14, 2003; Board of Appeals and Equalization - Continuation
Meeting of April 21; and April 15, 2003, Special Work Session with Human Relations
Commission.
Motion carried on rollcall vote-five ayes.
*BID AWARDED FOR GMC SIERRA - 4 WHEEL DRIVE PICKUP TRUCK (FIRE
DEPARTMENT) Motion made by Member Hovland and seconded by Member Housh for
award of bid for GMC Sierra - 4 wheel drive pickup truck for the Fire Department to sole
bidder, Nelson Dodge-GMC, under Hennepin County Contract #1109F2, Spec. 1, at
$25,364.00.
Motion carried on rollcall vote-five ayes.
*BID AWARDED FOR ZENITH AVENUE WATERMAIN IMPROVEMENT NO. WM417,
CONTRACT 03-4 (ENGINEERING) Motion made by Member Hovland and seconded by
Member Housh for award of bid for Zenith Avenue Watermain Improvement No. WM417,
Contract 03-4 (Engineering) to recommended low bidder, KTM Contracting, LLC, at
$59,997.50.
Motion carried on rollcall vote-five ayes.
*BID AWARDED FOR CONTROL OF AQUATIC VEGETATION Motion made by Member
Hovland and seconded by Member Housh for award of bid for control of aquatic vegetation
for 2003,to recommended low bidder,Lake Management, Inc.,at$25,755.27.
Motion carried on rollcall vote-five ayes.
*BID AWARDED FOR CITY HALL/POLICE DEPARTMENT STAMPED CONCRETE
Motion made by Member Hovland and seconded by Member Housh for award of bid for
City Hall/Police Department stamped concrete to recommended low bidder,Concrete Design
Specialties at$149,957.00.
Motion carried on rollcall vote-five ayes.
AWARD OF BID FOR PLAYGROUND EQUIPMENT FOR EDINBOROUGH PARK Director
Keprios said a playground structure would be installed over what was now the 44-foot square
indoor skating rink. Mr. Keprios showed pictures of playground structures in use in
surrounding suburbs.
He explained the selection process that was followed included:
• RFP specified$210,000 plus two alternates:
- Plan A-1-$20,000 for theming
- Plan B-$250,000 plan
• Four bids were received:
Page 2
Minutes/Edina City Council/May 6,2003
- Little Tikes
St. Croix Recreation
Earl F. Anderson,Inc.
Soft Play
• Six person selection committee (three Park Board members and three Edinborough
staff members)
• Vendors were given 45 minutes to present playground plan
• Point Values were based on a 100 point system for:
- Specifications 35 points
- Design 50 points
- Warranty 15 points
• Results of the scoring were as follows:
- Earl F. Anderson,Inc. 572
- Soft Play 521
- St. Croix Recreation 411
- Little Tikes 349
• Warranty and Installation of the Playground
- One year warranty on all upholstered and air-filled items
- Five year warranty on all plastic components
- 20 year warranty on structural integrity of play system
- RFP required installation completion date of no later than August 22,2003
Mr. Keprios explained the selection committee had lengthy discussion about their likes and
dislikes. The strengths of the Earl F. Anderson's plan, which represents International Play
Equipment,were:
• Openness and visibility of entire plan
• Overall aesthetics of plan was best fit for character of Edinborough Park
• Plan has ground level,which was better suited for toddlers than other plans
• Most functional orientation within the site with respect to existing bleachers, access
and exits
• Triple wave slide ends at second level as opposed to ground level
• Met all specifications
• Unique play features include a tumble tube, 8 X 8 foot dodge and duck maze,
bouncing sphere and a 12 X 12 foot air bounce
Mr. Keprios explained the options with theming and budget were as follows:
• Without theming-Plan A $210,000
• With theming-Plan A-1 $230,000
(Committee recommendation)
• Capital Improvement Plan budget $200,000
• Additional Dollars Come From Liquor Store Transfer to Revolving Fund
Member Hovland inquired about the height of the structure. Mr. Keprios responded it would be
thirty-four feet high.
Member Housh asked if theming would generate more revenue. Mr. Keprios said the
Committee felt the theming would add revenue, much like the Aquatic Center with the 'wow'
effect.
Member Kelly said he believes that an admirable goal would be to blend with the Edinborough
Park theme,if the Council approved theming.
Page 3
Minutes/Edina City Council/May 6,2003
Member Masica commented that while primary colors attract children, the ambience of
Edinborough Park was more conservative and should be considered when final colors and
theming were chosen.She inquired whether the$210,000 included the demolition of the existing
ice rink. Mr. Keprios said no that decommissioning costs would come from the Edinborough
Park operating fund. Ms. Masica asked about what type of flooring was planned. Mr. Keprios
explained the cost of the flooring would be an expense of the City. Ms. Masica asked if Add
Alternate B were approved what would be the benefit. Bill Bach, representative of Earl F.
Andersen, said the top level would be expanded with some additional amenities. Ms. Masica
voiced approval adding she would agree with a theme for the structure.
Mayor Maetzold noted that theming might add mental stimulation for the children using the
structure. Mr. Keprios elaborated that theming would inspire the creativity of the children to
make them think they were in'another' place.
Member Hovland asked about the incremental value of theming vs. a structure with no
theming. Mr. Keprios said some theming was valuable if well done.
Member Housh inquired how the Council should proceed. Manager Hughes said a budget
could be set and award the base bid with an allowance of an additional$20,000 for theming.
Member Kelly made a motion for award of bid for playground equipment at Edinborough
Park to recommended low bidder, Earl F. Andersen, Inc., at $210,000.00, with discretion to
add $20,000.00 for theming of the structure based upon the Park Board's consideration.
Member Hovland seconded the motion.
Ayes: Housh,Hovland,Kelly,Masica,Maetzold
Motion carried.
*BID AWARDED FOR WATER TREATMENT PLANT NO. 1 - ROOF REPAIR
(CONTRACT NO. 03-5 PUBLIC WORKS) Motion made by Member Hovland and seconded
by Member Housh for award of bid for roof repair for water treatment plant No. 1 (Contract
No. 03-5), Public Works, to recommended low bidder, Maertens/ Brenny Construction
Company at$37,950.00.
Motion carried on rollcall vote-five ayes.
*BID AWARDED FOR GASOLINE AND DIESEL FUEL FOR BRAEMAR GOLF COURSE
Motion made by Member Hovland and seconded by Member Housh for award of bid for
gasoline and diesel fuel for Braemar Golf Course to recommended bidder Hartland Fuel
Products, through Minnesota State Bid Contracts; diesel contract #424881 and gasoline
contracts and not to exceed$19,000.00.
Motion carried on rollcall vote-five ayes.
*BIAS/HATE CRIME RESPONSE AND PREVENTION PLAN AMENDMENT APPROVED
Motion made by Member Hovland and seconded by Member Housh formally approving the
Bias/Hate Crime Response and Prevention Plan Amendment as presented.
Motion carried on rollcall vote-five ayes.
*800 MHz DISPATCH COOPERATIVE AGREEMENT APPROVED Motion made by
Member Hovland and seconded by Member Housh authorizing the approval of Hennepin
County and the City of Edina's participation as an Interconnected Dispatch Facility on the
800 MHz Radio Subsystem.
Page 4
Minutes/Edina City Council/May 6,2003
Motion carried on rollcall vote-five ayes.
2003 CITY BUSINESS PLANS UPDATE CONTINUED TO MAY 20, 2003 Member Masica
commented that she had not received her packet on Friday before leaving town, therefore, she
would appreciate more time to review the business plans update. Mr. Hughes suggested
continuing the update of the 2003 City Business Plans until the regular meeting of the Council
of May 20,2003.
VISION 20/20 WORKSHOP PREVIEW PRESENTED Mr. Hughes noted he included a
summary of the April 3, 2003, Council Vision 20/20 workshop in the Council packet. He stated
that Rusty Fifield prepared an update concerning the nine strategic objectives from Vision
20/20, which the Council and staff will use to update Vision 20/20 on Saturday, May 17, 2003.
Mr. Hughes noted the workshop would be held in the Sherwood Room of the Edina Senior
Center between 8:00 A.M. and noon.
EDINA LOCAL TRAFFIC TASK FORCE PREVIEW OF FINDINGS AND
RECOMMENDATIONS PRESENTED Mr. Hughes introduced John Lonsbury, Chair of the
Edina Local Traffic Task Force.
John Lonsbury, presented the following report on activities of the Edina Local Traffic Task
Force:
• The 20/20 Vision:
- Maintain strong residential neighborhoods
• Council Directive:
Provide criteria for analyzing local traffic
- Look at ways to mitigate local traffic when needed
• Membership Included:
- Ten Residents
- City Staff
- Facilitator
• Vision:
- Defining elements of the community
- Provide safe and efficient access
- "More than ribbons of asphalt"
- Must be compatible
- Design,operation and maintenance should achieve the vision
- Tied to broader transportation system
• Findings:
- Regional System Dependent:
• Congestion on regional system encourages use of local streets
• Edina's unique location between four regional highways
• Local system not designed for easy movement through City
- Functional Classification was Very Essential to System:
• Provides streets that are intended to move traffic through Edina (arterial
and collector roadways)
o Deficiencies in system shifts traffic to local roadways
• Lack of designated collectors creates issues within neighborhoods
Need for Understanding the Larger Picture:
o Developments generate traffic
o Developments occur in and outside of Edina
Page 5
Minutes/Edina City Council/May 6,2003
o Creates need to coordinate Functional Classification with adjacent cities
- Solving local traffic must include an educational component:
o Residents need to understand design and operation of street system
o Resident expectations must be consistent with street design
• Framework for Traffic Issues:
- Nature of problem?
- Likely causes of the problem?
- What solutions are available?
- Identified six traffic issue areas
o Northeast Edina
o Northwest Edina
o Edina High School and Valley View Middle School Area
o Edina Community Center Area
o West 70th Street
o France Avenue
- Question to the Problem:
o What are the expectations?
o Are they reasonable?
o What information exists?
o How does the street fail?
o What factors cause the situation?
- Problems:
• Volume
• Speed
• Safety
• Access
- Causes:
• Congestion of designated corridors
• Missing elements of local street system
• Street design
• Changing land use
• Expectations
- Solutions:
• Identified within issue areas
• Transit options
• Traffic generators-volume
• Traffic mitigation or calming
- Recommendations:
o Work to Improve Critical Transportation Systems Both Within and
Outside Edina:
❑ Regional Highways
❑ Transit Systems
❑ Local Functional Classification System (arterials and
collectors)
- Consider Traffic Implications in Planning for Future Redevelopment and Other
Land Use Changes:
• Patterns
• Volumes
• Supporting Street System
- Continue to Educate Public About Local Traffic Issues:
❑ Local Paper
Page 6
Minutes/Edina City Council/May 6, 2003
• About Town Magazine
• Web Site
❑ Establish"ad hoc committee' to Address Local Street Issues
❑ Use Task Force Framework to Examine Future Issues
Member Housh inquired who would serve on the ad hoc committee. Mr. Lonsbury said the
report suggested that the City Engineer, City Planner, a representative of the Police
Department,a Planning Commission Member,a City Council Member and two residents would
serve.
Member Masica said she received some information from a member of the Task Force
expressing disappointment with a number of items. The person (who had chosen to remain
anonymous) believed her opinions had been dismissed and further suggested the members of
the Task Force all be asked to serve on the ad hoc committee.
Mayor Maetzold said after reading the correspondence, he encouraged the anonymous person
to file a minority report
Member Hovland commended the Task Force for their comprehensive report. He questioned
the suggestion in the 'Northeast Edina' portion of the report that Wooddale Avenue be
designated a collector street. Mr. Lonsbury said the Task Force identified traffic problems in the
area as:
❑ Unacceptable speeds and volumes on local streets in the Country Club and
Morningside neighborhoods,particularly during PM peak periods
❑ Narrow street widths and amount of on-street parking impair traffic flow and
compound safety concerns with increased volumes
❑ Potential for additional traffic from redevelopment along Excelsior Boulevard
(St. Louis Park) to further deteriorate current conditions.
Mr. Lonsbury continued that Wooddale Avenue south of 50th Street was a "B" Minor Arterial
meaning it was designed as a primary movement/traffic corridor in Edina. When Wooddale
crossed 50th Street and entered the Country Club neighborhood, its status changed to a local
street. However, in St. Louis Park, Wooddale changed to a collector street. This design would
route north/south traffic around these neighborhoods using France Avenue or Highway 100.
When the City implemented traffic calming measures in the Country Club area, traffic was
forced to go on to other local streets.When the area was studied,the solution seemed logical.
Mayor Maetzold asked if the next step would be to present the report to the public. Mr.
Lonsbury said they would do as the Council wished. Manager Hughes said he saw the next step
to bring reality to the report would be logical for the Task Force to hold an informational
meeting. Mayor Maetzold asked if the focus would be on the theory or on the six areas of
concern shown in the report.
Member Masica said the report could be presented as a prototype and that no areas of the City
were intentionally ignored.
Member Housh said he was in favor of a standing 'street committee' being continued and
favored an ad hoc committee beginning the process for all of Edina.
Member Hovland inquired if the Task Force feels their work was complete. Mr. Lonsbury
responded the Task Force could not hold a public hearing and discuss issues and gather input
from the community. He would not suggest the Task Force represent the Council with any
Page 7
Minutes/Edina City Council/May 6,2003
specific issue areas or suggest the Council adopt any recommendations in the report without
additional study.Mr. Lonsbury stated the Task Force served at the Council's pleasure.
Member Kelly said the Task Force had identified problems and made broad-stroke
recommendations, but they do not have the expertise to address the issues. The ad hoc
committee must have that expertise to address and implement specifics relative to the problem
areas that have been identified. Mr. Lonsbury agreed stating the Task Force had no funding to
begin engineering studies,etc.
Member Hovland said the next goal should make the report available to the public and
suggested putting it on the City's web site.
Member Kelly voiced concern with the public's expectations of a quick fix for the traffic on their
street. The public needs to be informed of the process the City must follow.
Member Housh said the Task Force has reviewed the issues and made recommendations. He
believes a representative ad hoc committee would bring the issues before the Council in a
quicker manner.
Member Kelly said he believes when the ad hoc committee addresses specific areas of the City,
progress will be made.
Member Masica said an invitation should be extended from the ad hoc committee to any
member of the Task Force that would like to serve.
Member Hovland said a meeting could be held dealing with a City-wide framework in dealing
with non-specific area traffic issues.
Member Kelly stated the Task Force's charge was to set a process, which they have done.
Opportunity for public comment will happen when the ad hoc committee works with specific
areas.
Member Housh encouraged'getting on with the process'.
Member Kelly made a motion to accept the Local Traffic Task Force Findings and
Recommendations report, adopting only the framework proposed by the Task Force for
looking at issues and charging staff with the task of formulating an ad hoc committee to
implement the Findings of the Task Force. Member Hovland seconded the motion.
Ayes: Housh,Hovland,Kelly,Masica,Maetzold
Motion carried.
RESOLUTION NO. 2003-35 APPROVING MUNICIPAL STATE AID SIDEWALK
IMPROVEMENT PROTECTS: BROOKSIDE AVENUE NO. S-085, VALLEY VIEW ROAD
NO. S-089, ANTRIM ROAD NO. S-090 Mr. Houle explained the proposed projects were all
staff initiated and were part of the missing Municipal State Aid (MSA) sidewalk segments
within Edina. He noted that all the projects would be fully funded through MSA funds with no
use of special assessments or other funding mechanisms. Mr. Houle briefly reviewed the
proposed sidewalk projects as follows:
■ Brookside Avenue-5-085
o Pedestrian Connection to St. Louis Park
o Brookside Avenue ADT was 3300 vpd
Page 8
Minutes/Edina City Council/May 6, 2003
o Project will provide tree replacement as necessary
o Project Cost Estimate-$44,000
• Valley View Road-S-089
o Valley View ADT was 5650 vpd
o Provides links to future sidewalk north along Concord Avenue and existing
marked crosswalk at Concord Avenue
o Project will be combined with a mill and overlay of the street
o Project Cost Estimate-$37,000
• Antrim Road-S-090
o West Campus Safety Committee requested sidewalk
o Provides pedestrian connection between Chapel Drive and School Campus
o Project Cost Estimate-$15,000
Mr. Houle said if Council ordered the projects he would advertise for bids to be opened on June
5, 2003. He would then request the Council award the bid at their June 17, 2002, meeting and
begin construction in July of 2003 with the project completed by September 2003.
Following a brief discussion Member Hovland introduced the following resolution and
moved its adoption:
RESOLUTION NO. 2003-35
ORDERING MUNICIPAL STATE AID
SIDEWALK IMPROVEMENT PROJECTS
NOS. S-085, S-089, AND S-090
BROOKSIDE WAVENE,VALLEY VIEW
ROAD, AND ANTRIM ROAD
WHEREAS, the Edina City Council on the 6th day of May received the feasibility
reports for the proposed sidewalk, Improvements No. S-085 Brookside Avenue Sidewalk,
No. S-089,Valley View Road Sidewalk,and No. S-090 Antrim Road Sidewalk.
NOW, THEREFORE, BE IT RESOLVED that the Council has duly considered the
views of all persons interested, and being fully advised of the pertinent facts, does hereby
determine to proceed with the construction of said improvements, including all proceedings
which may be necessary in eminent domain for the acquisition of necessary easements and
rights hereby designated and shall be referred to in all subsequent proceedings as
Improvement Project No. S-085 Brookside Avenue Sidewalk, No. S-089, Valley View Road
Sidewalk, and No. S-090 Antrim Road Sidewalk
BE IT FURTHER RESOLVED that Improvement No. S-085 Brookside Avenue
Sidewalk, No. S-089, Valley View Road Sidewalk, and No. S-090 Antrim Road Sidewalk are
hereby,ordered as proposed.
BE IT FURTHER RESOLVED that the City Engineer is hereby designated as the engineer
for said aforementioned improvements. The engineer shall cause plans and specifications to be
prepared for the making of such improvement.
Dated this 6th day of May,2003. Member Masica seconded the motion.
Ayes: Housh,Hovland, Kelly, Masica, Maetzold
Motion carried.
'HEARING DATE SET OF MAY 20, 2003, FOR CONSIDERATION OF AMENDMENT TO
TETAS RESTAURANT'S LIQUOR LICENSE Motion made by Member Hovland and
secondled by Member Housh setting May 20, 2003, as hearing date for consideration of an
amendment adding a sidewalk cafe to Tejas Restaurant's Liquor License.
Motion carried on rollcall vote-five ayes.
*CONFIRMATION OF CLAIMS PAID Member Hovland made a motion and Member
Housh seconded the motion approving payment of the following claims as shown in detail
Page 9
Minutes/Edina City Council/May 6,2003
on the Check Register dated April 16, 2003, and consisting of 33 pages: General Fund
$179,027.05; Communications Fund $12,436.73; Working Capital Fund $16,758.40;
Construction Fund $6,966.30; Art Center Fund $2,631.67; Golf Dome Fund $2,545.00; Aquatic
Center Fund $411.71; Golf Course Fund $24,611.86; Ice Arena Fund $14,005.22;
Edinborough/Centennial Lakes Fund $25,556.54; Liquor Fund $100,890.86; Utility Fund
$468,545.15; Storm Sewer Fund $11,424.41; PSTF Agency Fund $29,120.47; Payroll Fund
$495,000.00;TOTAL$1,389,931.37;and for approval of payment of claims dated April 24,2003,
and consisting of 33 pages: General Fund$207,005.04; CDBG Fund$716.85; Communications
Fund $1,192.94; Working Capital Fund $35,913.94; Art Center Fund $16,933.69; Golf Dome
Fund $879.03; Aquatic Center Fund $123.81; Golf Course Fund $23,875.66; Ice Arena Fund
$2,017.95; Edinborough/Centennial Lakes Fund $5,695.13; Liquor Fund $78,740.30; Utility
Fund $21,263.83, Storm Sewer Fund $153.55; Recycling Fund $55.20; PSTF Agency Fund
$392,117.00; TOTAL $786,683.92; and for approval of payment of claims dated May 1, 2003,
General Fund $239,603.50; Communications Fund $2,095.63; Working Capital Fund
$2666,259.16; Construction Fund $2,621.60; Art Center Fund $1,250.00; Aquatic Center Fund
$703.44; Golf Course Fund $46,149.40; Ice Arena Fund $68.01; Edinborough/Centennial Lakes
Fund$6,701.02;Liquor Fund$160,137.62;Utility Fund$9,924.68;Storm Sewer Fund$10,910.95;
Payroll Fund$470,000.00;TOTAL$1,216,425.01.
Motion carried on rollcall vote-five ayes.
There being no further business on the Council Agenda, Mayor Maetzold declared the meeting
adjourned at 9:05 P.M.
City Clerk
Page 10