HomeMy WebLinkAbout2007-09-25 Council Work Session MINUTES
OF THE STUDY SESSION OF THE
EDINA CITY COUNCIL HELD
SEPTEMBER 25,2007
11:30 A.M.
Mayor Hovland called the meeting to order at 11:30 a.m. in the Community Room of Edina
City Hall. Answering rollcall were: Members Bennett, Housh, Masica, Swenson and Mayor
Hovland. Staff present included: Gordon Hughes, City Manager; Roger Knutson, City
Attorney and Debra Mangen, City Clerk.
Mayor Hovland said the purpose of the study session was to review the process used in
appointing community members to advisory boards, commissions and committees. He
added that before the boards and commissions discussion he would like to discuss the
timing of the Study Sessions. The Council discussed the impact of holding Study Sessions
at 7:00 a.m., 11:30 a.m. and 6:00 p.m. Following discussion staff was directed to schedule
the October Study Session for 7:00 a.m. with November's being held at 11:30 a.m.
The Council proceeded to discuss the current process utilized to appoint members to their
advisory boards, committees and commission. Currently terms on the boards run either
two or three years and expire on February 1St of each year. In late November members with
expiring terms are queried to see if they wish to be re-appointed. Those members who are
reaching the term limits are thanked for their service and a list of potential vacancies are
compiled. A press release is released and applications taken. Applications are forwarded
to the Mayor for review. He processes the applications and usually with the Chair of the
various boards or as in the case of the new Energy and Environment Commission another
Council member assisted, they may either in person or on the phone interview candidates.
Once the Mayor has determined who to appoint he advised the Council who then endorses
his appointees. The Council discussed a more collaborative approach. Following their
discussion the following steps were agreed to:
• Queries of board and commission members with expiring terms in October with
answers by 10/15
• List of potential vacancies developed and press notice released in October soliciting
applicants until December 15th
• Applications forwarded to all Council Members
• Council Members develop their short list of applicants
• Interviews held in January at Work Session
• Council at a Work Session discusses their choices
• Members appointed at first February Meeting to be seated for first meeting
beginning in March
Mayor Hovland declared the meeting adjourned at 1:30 p.m.
Respectfully submitted,
J aV
Debra M ngen, dy Clerk