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Home My WebLink About2008-01-15 Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 15,2008 7:00 P.M. ROLLCALL Answering rollcall were Members Bennett, Housh, Masica, and Mayor Hovland. Member Swenson was absent. CONSENT AGENDA ITEMS APPROVED Motion made by Member Masica and seconded by Member Bennett approving the Council Consent Agenda as presented with the exception of Item VI.J. Wireless Antennae Lease with City of Eden Prairie. Rollcall: Ayes: Bennett,Housh, Masica,Hovland Motion carried. FIREMAN'S FUND PRESENTATION OF DONATION TO EDINA FIRE DEPARTMENT Marty Scheerer, Fire Chief, introduced Dave Stauss from Fireman's Fund Insurance Company. Mr. Stauss introduced Maria Johnson and Karla Quinn who presented a check for $9,100.00 to the Edina Fire Department allowing the purchase of high visibility reflective jackets for Edina Fire Fighters. The Fire Department and City Council thanked Fireman's Fund Insurance Company for their generous donation. ENERGY STUDY PRESENTED BY 4TH GRADE ROBOTICS TEAM Jonathan Peterson, Will Lonnquist, Michael O'Neil and Patrick Jackson, Krazy Konnectos Robotics Team, presented their Energy Conservation Study of Edina City Hall. The Krazy Konnectos are a group of fourth grade students who participated in a Regional Lego Robotics tournament where they build Lego robots to complete specific tasks, research a building and find ways to conserve energy, and then share their findings with the community *MINUTES OF THE REGULAR MEETING OF JANUARY 2, 2008 APPROVED Motion made by Member Masica and seconded by Member Bennett approving the Minutes of the Regular Meeting of January 2,2008. Motion carried on rollcall vote-four ayes. RESOLUTION NO. 2008-12 ADOPTED LEVYING THE COST OF REFUSE REMOVAL AT 5640 WOODDALE AVENUE Affidavits of Notice presented and ordered placed on file. Sanitarian Engelman explained the City responded to a complaint regarding accumulation of debris at 5640 Wooddale Avenue. The property owners had abandoned a dumpster containing debris on the property. Due to lack of response by the property owner, staff arranged for such removal October 24, 2007, to eliminate the public health nuisance. Ms. Engelman said the total City cost was $822.93, which included removal, staff involvement and the $30.00 Hennepin County administrative fees. She reported the property owner had been billed for the debris removal;however,payment had not been received. No one appeared to comment. Member Masica made a motion, seconded by Member Housh to close the public hearing. Ayes: Bennett, Housh, Masica,Hovland Motion carried. Following a discussion, Member Housh made a motion adopting Resolution No. 2008-12 levying the cost of refuse removal to the property located at 5640 Wooddale Avenue, as a one year special assessment,Project No. REF-07. Member Bennett seconded the motion. Page 1 Minutes/Edina City CounciVlanuW 15,2008 Rollcall: Ayes: Bennett,Housh,Masica,Hovland Motion carried. *HEARING DATE SET FOR FEBRUARY 4, 2008, APPEAL OF VARIANCE CYPRESS SIGNS Motion made by Member Masica and seconded by Member Bennett setting February 4, 2008, as the hearing date for the variance appeal of the Cypress Signs. Motion carried on rollcall vote-four ayes. PUBLIC COMMENT No one appeared for public comment. *2007 FIBER PROTECT CHANGE ORDER APPROVED Motion made by Member Masica and seconded by Member Bennett approving change order for Access Communications 2007 Fiber Project in the amount of$1,184.84. Motion carried on rollcall vote-four ayes. *AWARD OF BID THREE TORO GREENSMASTER MOWERS - BRAEMAR GOLF COURSE Motion made by Member Masica and seconded by Member Bennett approving the award of bid for three Toro Greensmaster Mowers at Braemar Golf Course to the recommended low bidder MTI Distributing Company(Minnesota State Contract#436936) in the amount of$64,579.47. Motion carried on rollcall vote-four ayes. *AWARD OF BID TORO ROTARY MOWER - BRAEMAR GOLF COURSE Motion made by Member Masica and seconded by Member Bennett approving the award of bid for a Toro Greensmaster Rotary Mower at Braemar Golf Course to the recommended low bidder MTI Distributing Company (Minnesota State Contract#436936) in the amount of$43,739.55. Motion carried on rollcall vote-four ayes. *AWARD OF BID STREET SWEEPER - EDINA PUBLIC WORKS Motion made by Member Masica and seconded by Member Bennett approving the award of bid for one Street Sweeper for Edina Public Works to the recommended low bidder MacQueen Equipment Company (Minnesota State Contract #437708) in the amount of$162,965.24. Motion carried on rollcall vote-four ayes. ANNUAL MEETING DATE SET FOR MONDAY, MARCH 17, 2008 Mr. Hughes stated after the last meeting, it was discovered that Monday, March 10, 2008 was Edina Unplugged. He reviewed various dates for the Annual Meeting. Following a brief Council discussion, Member Housh made a motion, seconded by Member Bennett setting the Annual Meeting Date for Monday,March 17,2008 at 5:00 p.m. Ayes: Bennett,Housh,Masica,Hovland Motion carried. RESOLUTION NO. 2008-01 APPROVED, ACCEPTING VARIOUS DONATIONS Mayor Hovland explained in order to comply with State Statutes, all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced Resolution No. 2008-10 accepting various donations. Member Housh seconded the motion. Ayes: Bennett,Housh,Masica,Hovland Motion carried. *RESOLUTION NO. 2008-13 ADOPTED DESIGNATING THE 2008 MUCIPAL TRUSTEES OF THE EDINA FIREFIGHTERS RELIEF ASSOCIATION Motion made by Member Masica and seconded by Page 2 Minutes/Edina City CounciWanuary 15, 2008 Member Bennett adopting Resolution No. 2008-13 designating James B. Hovland, Mayor and John C. Wallin,Finance Director as Municipal Trustees of the Edina Firefighters Relief Association. Motion carried on rollcall vote-four ayes. *REQUESTED ON-SALE INTOXICATING LIQUOR LICENSE CODE TABLED INDEFINITELY Motion made by Member Masica and seconded by Member Bennett indefinitely tabling the requested on-sale intoxicating liquor license code change. Motion carried on rollcall vote-four ayes. *RESOLUTION NO. 2008-09 RECONVEYING UTILITY EASEMENT, 6646 XERXES AVENUE SOUTH ADOPTED Motion made by Member Masica and seconded by Member Bennett approving Resolution No. 2008-09 approving the sale of the property conditioned upon Dragonfly Holdings LLC granting the utility easement over the subject property as described in said resolution. Motion carried on rollcall vote-four ayes. PUBLIC HEALTH EMERGENCY PREPAREDNESS CONTRACT RENEWAL AUTHORIZED Sanitarian Engelman explained the 2007 Bloomington Public Health Preparedness Agreement cost was $56,073. She said the 2008 Agreement cost of$50,038 was less because: Public Health Preparedness grant allocations have been reduced,the grant time-period was reduced from 52 weeks to 49 weeks, and we will retain portions of the grant money specifically for expenses generated by Edina staff. Ms. Engelman noted this was the sixth year of the Agreement with Bloomington and the Public Health Preparedness Grants. She said Edina was required to use the grant money for public health readiness and emergency preparedness planning and training. Currently, the work focus was a metro-wide regional approach to coordinate planning efforts for business continuity of operations, public health preparedness and pandemic influenza response, and mass dispensing. Ms. Engelman noted the cost of this agreement was offset by grant money totaling $72,957, received from the Minnesota Department of Health, as awarded by the Center for Disease Control. She concluded explaining that remaining grant money will be used by Edina for employee training, ongoing emergency planning, public education, administrative duties,and supplies. Lisa Brodsky, Bloomington Public Health, briefly reviewed the three areas covered by the agreement and gave examples of the work being done in each area. Following discussion, Member Masica made a motion to renew the 2008 Public Health Emergency Preparedness Contract with Bloomington Public Health for$50,038.00. Member Housh seconded the motion. Ayes: Bennett,Housh,Masica,Hovland Motion carried. COMMUNITY HEALTH SERVICES CONTRACT RENEWAL AUTHORIZED Ms. Engelman explained Community Health Services are delivered to Edina residents of all ages through senior health promotions, vulnerable adult assessments, public health nurse clinics, high-risk home assessments, and community health educational opportunities by Bloomington Public Health. She added Bloomington Public Health worked closely with Edina schools and daycares to increase youth assets and help prevent high-risk behaviors. Ms. Engelman said Bloomington Public Health also provided outreach to new parents with high risk children and administered the WIC Program, a food and nutrition program for pregnant women, infants and children in need. Services such as health screenings,health promotions and immunizations for elderly were coordinated with the Edina Senior Center and senior living complexes. The public health nurses also coordinate with Edina Police, Fire and Health Departments regarding vulnerable adult assessments, partner with the Edina Resource Center to connect residents with additional resources and services,and counsel with parish nurses and faith-based communities. Ms. Engelman reported the Community Health Committee met with Bloomington Public Health on May 15, 2007, to review and evaluate these community health services and programs. Bloomington gave a Page 3 Minutes/Edina City CounciWanuary 15, 2008 thorough presentation of the services and programs they provide and had several staff on hand to answer questions. The Committee determined that Bloomington provided a variety of valuable programs and excellent service to the residents of Edina. Eileen O'Connell, Bloomington Public Health, answered questions of the Council along with Ms. Engelman. The questions included how many Edina clients were served and in what specific areas, what was the total cost of health care services provided and if service costs were larger than the grant amounts received were they funded from the City's General Fund, were home visits still being provided, the proposed method of gathering answers to the Health Assessment Survey. Ms. O'Connell will provide the specific data requested on clients served and in what areas as well as detailed costs. Following discussion where staff was directed to review annually the services provided in light of the needs of the Edina community, Member Bennett made a motion to renew the Community Health Services Agreement with Bloomington Public Health Division for $177,494 for calendar year 2008. Member Housh seconded the motion. Ayes: Bennett,Housh,Masica,Hovland Motion carried. RESOLUTION NO. 2008-11 ADOPTED REFORMATTING COUNCIL AGENDA Mr. Hughes stated he was recommending the Council adopt Resolution No. 2008-11 reformatting the Council's Agenda to attempt to clarify which issues would be public hearings. Following a brief discussion, Member Masica made a motion, seconded by member Bennett to adopt Resolution No. 2008-11 reformatting the City Council Order of Business as follows: Rollcall Adoption of Consent Agenda I. Approval of Minutes Il. Public Hearings - Special Assessments, Improvement Projects, Requests for Vacation of Right-of Ways and Easements, Planning Matters, Ordinances, Finance Matters III. Public Comment IV. Award of Bids V. Reports and Recommendations VI. Finance VII. Correspondence and Petitions VIII. Mayor and Council Comments IX. Manager's Comments X. Adjourn Meeting Ayes: Bennett,Housh,Masica,Hovland Motion carried. *HEARING DATE SET FOR FEBRUARY 19, 2008, CAPITAL IMPROVEMENT PROGRAM AMENDMENT Motion made by Member Masica and seconded by Member Bennett setting February 19,2008,as the hearing date for the Capital Improvement Program Amendment. Motion carried on rollcall vote-four ayes. WIRELESS ANTENNA LEASE, 5901 RUTH DRIVE, APPROVED WITH CITY OF EDEN PRAIRIE Assistant Manager Worthington explained, the City of Eden Prairie, a LOGIS member, has requested Edina allow them to place a wireless antenna on the Community Center Water Tank, 5901 Ruth Drive. This antenna will link Eden Prairie City Hall to the LOGIS fiber at that location. Staff recommended the anteanna location be approved and leased to another LOGIS member at$1.00 per year with Eden Prairie responsible for all costs related to installation and maintenance. Following discussion, Member Bennett moved approval of the wireless antenna lease with the City of Eden Prairie on the Community Center Water Tank,5901 Ruth Drive. Member Housh seconded the motion. Ayes: Bennett,Housh,Masica,Hovland Page 4 Minutes/Edina Cif Counci anuary 15, 2008 Motion carried. *CONFIRMATION OF CLAIMS PAID Motion made by Member Masica and seconded by Member Bennett approving payment of the following claims as shown in detail on the Check Register dated January 2, 2008, and consisting of 28 pages; General Fund $221,193.07; Communications Fund $8,571.35; Working Capital Fund $20,786.77; Construction Fund $2,397.55; Art Center Fund $1,359.26; Golf Dome Fund $2,073.05; Aquatic Center Fund $19.90; Golf Course Fund $12,807.79; Ice Arena Fund $15,836.91; Edinborough/Centennial Lakes Fund $14,677.78; Liquor Fund$213,245.85; Utility Fund$26,394.72;PSTF Agency Fund $3,373.19; TOTAL $542,737.19; and for approval of payment of claims dated January 9, 2008, and consisting of 23 pages: General Fund $162,965.77; Communications Fund $3,432.45; Working Capital Fund $52,518.92; Art Center Fund $10,054.40; Golf Dome Fund $2,114.61; Aquatic Center Fund $116.69; Golf Course Fund $5,581.04; Ice Arena Fund $22,158.35; Edinborough/Centennial Lakes Fund $11,932.08; Liquor Fund $53,807.81; Utility Fund $64,850.10; Storm Sewer Fund $7,781.59; PSTF Agency Fund $445.92; TOTAL $397,759.73; and for November 26, 2007 - December 26, 2007 Credit Card Transactions consisting of one page: Total$1,194.49. Motion carried on rollcall vote-four ayes. 2008 BOARD COMMISSIONS & COMMITTEE INTERVIEWS FINALIZED Mr. Hughes reported that with one exception, all applicants for boards and commissions had been scheduled for the two dates previously selected by Council. The Council determined that 4:30 p.m. on January 22, 2008 would work if the applicant unable to attend at other times could come at that time. Staff was directed to make the necessary contacts and set up the interview when it worked best for the applicant. Member Housh noted he would be out of town on Tuesday,January 29,2008. There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:40 p.m. Respectfully submitted, UAA Debra A. Ma4n,City Clerk Page 5