The URL can be used to link to this page

Home My WebLink About2009-08-18 Council Work Session (2) MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL AUGUST 18, 2009 7:05 P.M. ROLLCALL Answering rollcall were Members Bennett, Brindle, Housh, Swenson and Mayor Hovland. CONSENT AGENDA ITEMS APPROVED Motion made by Member Swenson and seconded by Member Brindle approving the Council Consent Agenda with the exception of Items II.C., Contract No. 4C Site Concrete for Public Works Building; II.K., Reject Contract No. 4K Geothermal Systems for Public Works Building; III.B., Traffic Safety Report of August 5, 2009; and, VI.A., Receive Citizen Petition Requesting Removal of Metro Transit Bus Route within the City of Edina. Rollcall: Ayes: Bennett, Brindle, Housh, Swenson, Hovland Motion carried. Mayor Hovland excused himself from the Council meeting at 7:05 p.m. to attend the event, Our Clean Energy Future with author Bill McKibben and explorer Will Steger, where Mayor Hovland was introducing Mr. Steger. Mayor Pro Tern Housh chaired the meeting. *MINUTES APPROVED — REGULAR MEETING OF AUGUST 3. 2009, AND EXECUTIVE SESSION OF AUGUST 3, 2009 Motion made by Member Swenson and seconded by Member Brindle approving the minutes of the Regular Meeting of August 3, 2009, and Executive Session of August 3, 2009. Motion carried on rollcall vote —five ayes. *AWARD OF BID — CONTRACT NO. 4A SITE DEMOLITION/SITE CLEARING AND EARTHWORK FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: site demolition/site clearing and earthwork Contract No. 4A, Improvement No. PW-1 to the recommended low bidder, Stocker Excavating, Inc. at$98,361.41. Motion carried on rollcall vote—five ayes. *AWARD OF BID — CONTRACT NO. 4B ASPHALT PAVING FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: asphalt paving Contract No. 4B, Improvement No. PW-1 to the recommended low bidder, Bituminous Roadways, Inc. at $213,975.00. Motion carried on rollcall vote —five ayes. AWARD OF BID — CONTRACT NO. 4C SITE CONCRETE FOR PUBLIC WORKS BUILDING Public Works Director Houle explained the site concrete work contained in Contract No. 4C and advised that only one bid was received at $175,000. The construction estimate for this portion of work was $88,972. Mr. Houle reviewed the additions made to the concrete work and stated the construction manager and staff felt the bid received was competitive. The Council discussed the bid and asked questions of Mr. Houle. Member Swenson made a motion, seconded by Member Brindle, to award the bid for Edina Public Works building: site concrete Contract No. 4C, Improvement No. PW-1 to the recommended low bidder, North Country Concrete, Inc. at$175,000.00. Ayes: Bennett, Brindle, Swenson, Housh Motion carried. *REJECT CONTRACT NO. 4D PERMEABLE PAVER SYSTEM FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle rejecting the bid for Edina Public Works building: permeable paver system Contract No. 4D, Improvement No. PW- 1. Page 1 Minutes/Edina City Council/August 18, 2009 Motion carried on rollcall vote—five ayes. *AWARD OF BID — CONTRACT NO. 4E SEWAGE SYSTEMS FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: sewage systems Contract No. 4E, Improvement No. PW-1 to the recommended low bidder, Stocker Excavating, Inc. at$68,838.00. Motion carried on rollcall vote —five ayes. *AWARD OF BID — CONTRACT NO. 4F FENCING FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: fencing Contract No. 4F, Improvement No. PW-1 to the recommended low bidder, Anchor Fence of Minnesota at$91,750.00. Motion carried on rollcall vote—five ayes. *AWARD OF BID — CONTRACT NO. 4G LANDSCAPE WORK FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: landscape work Contract No. 4G, Improvement No. PW-1 to the recommended low bidder, Urban Companies at$18,500.00. Motion carried on rollcall vote —five ayes. *AWARD OF BID — CONTRACT NO. 4H CONCRETE FOUNDATIONS FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: concrete foundations Contract No. 41-1, Improvement No. PW-1 to the recommended low bidder, DayCo Concrete Company at$71,000.00. Motion carried on rollcall vote—five ayes. *AWARD OF BID — CONTRACT NO. 41 UNIT MASONRY FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: unit masonry Contract No. 41, Improvement No. PW-1 to the recommended low bidder, Gresser Companies at$44,100.00. Motion carried on rollcall vote —five ayes. *AWARD OF BID — CONTRACT NO. 4J VEHICLE FUELING SYSTEM FOR PUBLIC WORKS BUILDING Motion made by Member Swenson and seconded by Member Brindle awarding the bid for Edina Public Works building: vehicle fueling system Contract No. 4J, Improvement No. PW-1 to the recommended low bidder, ZAHL-Petroleum Maintenance at $138,891.00. Motion carried on rollcall vote—five ayes. REJECT CONTRACT NO. 4K GEOTHERMAL SYSTEMS FOR PUBLIC WORKS BUILDING Mr. Houle described the work contained in Contract No. 4K, which had been estimated at $248,000. He explained that the receipt of one bid at $825,000 could be attributed to the installation timeline of 30 days and recommended a rebid with a longer timeline. The Council requested estimates on geothermal savings when compared to a conventional HVAC system. Member Swenson made a motion, seconded by Member Bennett, to reject the bid for Edina Public Works building: geothermal systems Contract No. 4K, Improvement No. PW-1. Ayes: Bennett, Brindle, Swenson, Housh Motion carried. *AWARD OF BID — REFUSE AND RECYCLING COLLECTION FOR CITY FACILITIES Motion made by Member Swenson and seconded by Member Brindle awarding the bid for refuse and recycling collection for City of Edina facilities to the recommended low bidder, Aspen Waste Systems at$26,439.80. Motion carried on rollcall vote —five ayes. RESOLUTION NO. 2009-73 ADOPTED ACCEPTING VARIOUS DONATIONS Mayor Pro Tern Housh explained that in order to comply with State Statutes; all donations to the City must be adopted Page 2 Minutes/Edina City Council/August 18, 2009 by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced and moved adoption of Resolution No. 2009-73 accepting various donations. Member Brindle seconded the motion. Rollcall: Ayes: Bennett, Brindle, Swenson, Housh Motion carried. TRAFFIC SAFETY REPORT RECEIVED The Council discussed the traffic safety report regarding signage on the south side of Inglewood Avenue east of Grimes Avenue. Member Bennett made a motion, seconded by Member Swenson, to receive the traffic safety report of Wednesday, August 5, 2009, and refer Item A2, Inglewood Avenue signage request, to the Traffic Safety Committee for review and recommendation. Ayes: Bennett, Brindle, Swenson, Housh Motion carried. ORDINANCE NO. 2009-10 ADOPTED — AMENDING SECTION 1100 WATER RATE FOR RESIDENTS RECEIVING WATER FROM CITY OF MINNEAPOLIS Finance Director Wallin reviewed proposed Ordinance No. 2009-10 which would set the water rate for Edina Morningside residents using Minneapolis water at $1.80 per 100 cubic feet plus Edina's consumption rate of $.34 per 100 cubic feet to equal a total water usage rate of $2.14 per 100 cubic feet. Mr. Wallin advised the ordinance revision would affect only the Morningside area and pointed out that the reference to Beard and Abbott Avenues would be deleted from the ordinance. The Council discussed the City's cost of providing water and the fact that, at current rates, customers using lower volumes of water appear to be paying more than the cost of the water while customers using higher volumes of water appear to be paying less than the cost of the water, unless they are paying for very high volume use (over 100 units a quarter) at the third tiered rate. The Council discussed that the rates charged to the Morningside area for water supplied by and billed by the City of Minneapolis were not established on a tier system. The Council asked questions of Mr. Wallin and discussed the method to establish a fixed rate and tiered conservation rate. Mr. Wallin indicated he was comfortable with the recommended rates, and suggested Ehlers review this matter and methodologies as part of a rate study. The Council agreed to approve the lower water rate on a temporary basis and retain Ehlers to conduct a rate study. Member Swenson made a motion to grant First Reading and waive Second Reading adopting Ordinance No. 2009-10, setting the rate for residents in the Morningside area receiving water from the City of Minneapolis at $2.14 per 100 cubic feet. Member Bennett seconded the motion. Rollcall: Ayes: Bennett, Brindle, Swenson, Housh Motion carried. FEASIBILITY STUDY RECEIVED FOR COTE'S POND Utility Engineer Struve presented the feasibility report for Cote's Pond and recommended a public hearing not be ordered since it was not economically feasible to perform dredging. He also recommended on-going monitoring of the system. The City Council discussed buffer methods and asked questions of Mr. Struve and Mr. Houle. Member Bennett made a motion, seconded by Member Swenson, to receive the Cote's Pond feasibility study, finding it was not economically feasible to perform dredging, not to order a public hearing, to request a progress report in 18 months and evaluation of what other efforts by the City and residents had done to improve water quality. Ayes: Bennett, Brindle, Swenson, Housh Motion carried. RESOLUTION NO. 2009-74 ADOPTED AUTHORIZING ACCEPTANCE OF INTERNAL REVENUE SERVICE FUNDS Motion made by Member Swenson and seconded by Member Brindle to adopt Resolution No. 2009-74, authorizing acceptance of funds from the IRS. Motion carried on rollcall vote—five ayes. Page 3 Minutes/Edina City Council/August 18, 2009 I *PROPOSAL APPROVED FOR COMPREHENSIVE WATER RESOURCES MANAGEMENT PLAN Motion made by Member Swenson and seconded by Member Brindle to authorize the City Manager to execute an agreement with Barr Engineering Company to update the Edina comprehensive water resources management plan. Motion carried on rollcall vote —five ayes. *REGISTRATION APPROVED TO US COMMUNITIES FOR PURCHASING PRODUCTS Motion made by Member Swenson and seconded by Member Brindle to authorize the City to register with US Communities to purchase a variety of products. Motion carried on rollcall vote —five ayes. COMMUNITY COMMENT No one appeared to comment. *CONFIRMATION OF CLAIMS PAID Motion made by Member Swenson and seconded by Member Brindle approving payment of the following claims as shown in detail on the Check Register dated August 3, 2009, and consisting of 25 pages: General Fund $493,301.52; CDBG Fund $5,800.00; Communications Fund $3,463.01; Police Special Revenue $150.00; Working Capital Fund $24,601.94; Art Center Fund $2,247.63; Golf Dome Fund $1,503.88; Aquatic Center Fund $11,670.48; Golf Course Fund $33,248.75; Ice Arena Fund $29,299.23; Edinborough/Centennial Lakes Fund $14,648.52; Liquor Fund $91,253.75; Utility Fund $22,536.03; Storm Sewer Fund $9,097.32; PSTF Agency Fund $17,485.29; TOTAL $760,307.25 and for approval of payment of claims dated August 13, 2009, and consisting of 32 pages: General Fund $203,338.35; Communications Fund $2,166.47; Police Special Revenue $725.07; Working Capital Fund $101,837.41; Art Center Fund $2,980.02; Golf Dome Fund $127.50; Aquatic Center Fund $6,106.95; Golf Course Fund $27,518.71; Ice Arena Fund $1,550.78; Edinborough/Centennial Lakes Fund $6,874.95; Liquor Fund $339,455.70; Utility Fund $390,666.84; Storm Sewer Fund $6,660.27; PSTF Agency Fund $1,499.76; TOTAL $1,091,508.78; and, Credit Card Transactions dated June 26, 2009, to July 27, 2009; TOTAL $6,983.96. Motion carried on rollcall vote —five ayes. CITIZEN PETITION REQUESTING REMOVAL OF METRO TRANSIT BUS ROUTE WITHIN THE CITY OF EDINA REFERRED TO TRANSPORTATION COMMISSION The Council discussed resident's concern about expanded use and accessibility, and asked questions of Mr. Hughes. Member Bennett made a motion, seconded by Member Swenson, to receive a citizen petition requesting removal of Metro Transit bus route within the City of Edina and refer it to the Transportation Commission for public input, review and recommendation. Ayes: Bennett, Brindle, Swenson, Housh Motion carried. Mayor Hovland returned to the meeting at 8:17 p.m. There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:25 p.m. Respectfully submitted &I jAAYA- be ra A. Mang n, tit Clerk Minutes approved by Edina City Council, September 1, 2009. I J me B. Hovland, Mayor Video Copy of the August 18, 2009, meeting available. Page 4