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Home My WebLink About2009-10-06 Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL OCTOBER 6, 2009 7:20 P.M. ROLLCALL Answering rollcall were Members Bennett, Brindle, Swenson and Mayor Hovland. Absent was Member Housh. CONSENT AGENDA ITEMS APPROVED Motion made by Member Bennett and seconded by Member Brindle approving the Council Consent Agenda with the exceptions of Items 3.A., Award of Bid, 2010 Ice Control Purchase Public Works; 4.B., Burgundy Place Landscape Plan; and 4.D., Engineering Service Neighborhood Roadway Project. Rollcall: Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. EMMY AWARD PRESENTED FROM NATIONAL ACADEMY OF TELEVISION ARTS & SCIENCES — UPPER MIDWEST CHAPTER Communications Director Bennerotte reported on the Emmy Award presented to the City of Edina for its Public Service Announcement. She formally thanked the National Academy of Television Arts and Sciences for this recognition, and staff and residents for their support. Ms. Bennerotte presented the Emmy Award to Mayor Hovland. FIRE PREVENTION WEEK PROCLAIMED Member Bennett made a motion, seconded by Member Swenson, to adopt a proclamation declaring October 4 — 10, 2009, as Fire Prevention Week in the City of Edina. Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. Fire Chief Scheerer thanked the Council its effort to make residents aware of fire safety. HELEN I. PONTIUS AWARD PRESENTED Mayor Hovland presented the Helen I. Pontius Award to Donna Tilsner in recognition of her 33 years of achievements in delivery of leisure services. Parks and Recreational Supervisor Tilsner accepted the award and thanked the Council and staff for its support of recreational services. *MINUTES APPROVED — REGULAR MEETING OF SEPTEMBER 15, 2009, WORK SESSION OF SEPTEMBER 15, 2009, TOWN HALL MEETING OF SEPTEMBER 22, 2009, AND SPECIAL MEETING OF SEPTEMBER 29, 2009 Motion made by Member Bennett and seconded by Member Brindle approving the minutes of the regular meeting of September 15, 2009, work session of September 15, 2009, town hall meeting of September 22, 2009, and special meeting of September 29, 2009. Motion carried on rollcall vote—four ayes. *SPECIAL ASSESSMENT PUBLIC HEARINGS CONTINUED TO OCTOBER 2, 2009 Motion made by Member Bennett and seconded by Member Brindle continuing the special assessment public hearings to October 2, 2009, for: 1. Highlands Neighborhood Reconstruction — Imp. No. BA-342 & L-50 2, Doncaster Sidewalk— Imp. No. S-092 3. Halifax Avenue Sidewalk — Imp. No. 100 & S-100A 4. Woodland Circle & Lane Reconstruction — Imp. No. BA-345 & L-52 S. Woodend Drive Street— Imp. No. BA-352 6. Garbage & Debris Removal — Imp. REM-09 Motion carried on rollcall vote —four ayes. Page 1 Minutes/Edina City Council/October 6. 2009 *PUBLIC HEARING CONTINUED TO NOVEMBER 2 2009 AMENDMENT TO OVERALL DEVELOPMENT PLAN AND FINAL SIT LAN Motion made by Member Bennett and seconded by Member Brindle continuing the public hearing to November 2, 2009, for the amendment to overall development plan and final site plan for Little Szechuan Restaurant, 4820 West 77th Street. Motion carried on rollcall vote—four ayes. AWARD OF BID — 2010 ICE CONTROL PUBLIC WORKS Member Bennett explained that due to her husband's past employment with Cargill, she would not vote on this matter. Member Swenson made a motion, seconded by Member Brindle, awarding the bid for 2010 ice control purchase to the recommended low bidder, Cargill, Inc. at $56.36 per ton for regular road salt and at$71.90 per ton for treated road salt. Ayes: Brindle, Swenson, Hovland Abstain: Bennett Motion carried. *AWARD OF BID — ENGINEERING SOFTWARE RENEWAL Motion made by Member Bennett and seconded by Member Brindle awarding the bid for engineering software renewal to the recommended low bidder, DLT Solutions, Inc. at $15,929.30. Motion carried on rollcall vote—four ayes. *AWARD OF BID — CHAISE LOUNGE CHAIRS AQUATIC CENTER Motion made by Member Bennett and seconded by Member Brindle awarding the bid for chaise lounge chairs, Edina Aquatic Cente,r to the recommended low bidder, Taylor& Associates, Inc. at$18,863.98. Motion carried on rollcall vote —four ayes. RESOLUTION NO. 2009-85 ADOPTED ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2009-85 accepting various donations. Member Bennett seconded the motion. Rolccall: Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. BURGUNDY PLACE — LANDSCAPE PLAN APPROVED The Council noted that through resident involvement, concerns had been addressed and resolved by the developer. Member Bennett made a motion, seconded by Member Brindle, to approve the revised Burgundy Place landscape plan, 4930 West 77th Street, Wayzata Properties LLC. Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. PAMELA PARK MASTER PLAN APPROVED Park & Recreation Director Keprios presented the master plan for Pamela Park and recommendation of approval from the Park Board. The City Council asked questions of Mr. Keprios and offered comment on the master plan. Member Brindle made a motion, seconded by Member Bennett, approving the Pamela Park master plan. Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. ENGINEERING SERVICE — NEIGHBORHOOD ROADWAY PROJECT Public Works Director Houle answered the Council's questions regarding the criteria to use outside consulting service, equitable cost comparison to in-house services, and portionate funding through assessments and the Utility Fund. Member Bennett made a motion, seconded by Member Swenson, approving feasibility study for the 2010 Pamela Park neighborhood roadway improvement project. Page 2 Minutes/Edina City Council/October 6, 2009 Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. *HEARING DATE SET (NOVEMBER 2, 2009) — ORDINANCE NO. 2009-13 AMENDMENT TO SECTION 850 CAR REPAIR IN INDUSTRIAL DISTRICT Motion made by Member Bennett and seconded by Member Brindle setting public hearing date of November 2, 2009, for Ordinance No. 2009-13 amendment to Section 850, that would allow an automobile service center in the Planned Industrial District. Motion carried on rollcall vote —four ayes. COMMUNITY COMMENT No one appeared to comment. *CONFIRMATION OF CLAIMS PAID Motion made by Member Bennett and seconded by Member Brindle approving payment of the following claims as shown in detail on the Check Register dated September 17, 2009, and consisting of 28 pages: General Fund $534,341.12; Communications Fund $653.13; Working Capital Fund $26,531.98; Art Center Fund $2,204.14; Golf Dome Fund $410.25; Aquatic Center Fund $7,101.39; Golf Course Fund $43,047.09; Ice Arena Fund $4,866.14; Edinborough/Centennial Lakes Fund $1,204.50; Liquor Fund $137,323.35; Utility Fund $76,958.92; Storm Sewer Fund $5,710.53; Recycling Fund $37,077.90; PSTF Agency Fund $1,034.41; TOTAL $878,464.85 and for approval of payment of claims dated September 24, 2009, and consisting of 31 pages: General Fund $342,366.40; CDBG Fund $9,600.00; Communications Fund $10,552.69; Police Special Revenue $4,232.79; PIR Debt Service Fund $3,500.00; Working Capital Fund $1,059,922.18; Construction Fund $10,706.96; Art Center Fund $3,867.14; Golf Dome Fund $219.20; Aquatic Center Fund $530.69; Golf Course Fund $11,042.04; Ice Arena Fund $10,801.04; Edinborough/Centennial Lakes Fund $13,867.19; Liquor Fund $218,983.40; Utility Fund $452,634.14; Storm Sewer Fund $269,951.38; Recycling Fund $32.39; PSTF Agency Fund $11,710.51; TOTAL $2,434.520.14; and for approval of payment of claims dated October 1, 2009, and consisting of 28 pages: General Fund $153,508.45; Communications Fund $2,134.75; Police Special Revenue $4,039.33; Working Capital Fund $95,052.97; Construction Fund $88,113.03; Art Center Fund $22,569.98; Golf Dome Fund $5.33; Aquatic Center Fund $501.03; Golf Course Fund $32,192.17; Ice Arena Fund $2,996.88; Edinborough/Centennial Lakes Fund $1,641.86; Liquor Fund $140,418.77; Utility Fund $5,048.75; Storm Sewer Fund $6,262.28; PSTF Agency Fund $1,830.48; TOTAL $556,316.06. Motion carried on rollcall vote —four ayes. RESOLUTION NO. 2009-86 ADOPTED — CALLING FOR SALE $2,440,000 G.O. RECREATIONAL FACILITY BONDS, SERIES 2009C, NOVEMBER 2, 2009 Scott Ward, Stevens Engineering, presented background on the West and East Arenas, need for updated mechanicals that would result in energy savings and lower water usage, and cost estimates. The Council asked questions of Mr. Ward and staff about the proposed project and bonding. Jon North, Ehlers & Associates, provided a brief review of the presale report and stated he saw no adverse impact on the City's bond rating. The Council concurred with the necessity of mechanical improvements and discussed whether exterior improvements were necessary at this point. Mr. North advised of the option to adjust the bond amount in the future and that the resolution under consideration would set the maximum bond total. Council consensus was reached to consider exterior improvements as a bid alternate. Member Swenson introduced and moved adoption of Resolution No. 2009-86 providing for the sale of $2,440,000 general obligation recreational facility bonds, series 2009C, November 2, 2009. Member Brindle seconded the motion. Rollcall: Ayes: Bennett, Brindle, Swenson, Hovland Motion carried. Page 3 Minutes/Edina City Council/October 6, 2009 PUBLIC HEALTH UPDATE Community Health Administrator Engelman provided an update on educational and preventative efforts for the H1 N1 respiratory disease. There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:10 p.m. Respectfully submitted, Debra A. Mangen, City Jerk Minutes approved by Edina City Council, October 20, 2009. mes . Hovland, Mayor Video Copy of the October 6, 2009, meeting available. Page 4