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HomeMy WebLinkAbout2006-08-01 Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL AUGUST 1, 2006 7:00 P.M. ROLLCALL Answering rollcall were Members Housh, Hulbert, Swenson and Mayor Hovland. CONSENT AGENDA ITEMS APPROVED Motion made by Member Hulbert and seconded by Member Housh approving the Council Consent Agenda as presented. Rollcall: Ayes: Housh, Hulbert, Swenson, Hovland Motion carried. *MINUTES OF THE REGULAR MEETING OF JULY 18, 2006, APPROVED Motion made by Member Hulbert and seconded by Member Housh approving the Minutes for the Regular Meeting of the Edina City Council for July 18, 2006, as presented. Motion carried on rollcall vote -four ayes. WINNERS OF THE 2006 'IMAGES OF EDINA' PHOTO CONTEST PRESENTED Laura Fulton, Communications Coordinator, presented the winner of the photography contest in the Learning and Living categories, Polly Norman. Ilrid Richards, was the winner in the category of Raising Families. Ms. Fulton said the deadline for next years' 'Images of Edina' Photo Contest was June 27, 2007, for photographic submissions by residents or persons who work in Edina. *HEARING DATE SET FOR AUGUST 15, 2006, FINAL DEVELOPMENT PLAN - RINK PROPERTIES, 7300 BUSH LAKE ROAD Motion made by Member Hulbert and seconded by Member Housh setting August 15, 2006, as hearing date for Final Development Plan for Rink Properties, 7300 Bush Lake Road. Motion carried on rollcall vote - four ayes. CONCERNS OF RESIDENTS No residents appeared to speak. *AWARD OF BID FOR ONE WYGANT 24 CHANNEL DIGITAL LOGGER AND SOFTWARE UPGRADE - POLICE DEPARTMENT Member Hulbert made a motion approving the award of bid for one Wygant 24 channel digital logger and software upgrade for the Police Department to sole bidder, Loffler Companies at$19,340.00. Motion carried on rollcall vote - four ayes. NEW INTOXICATING LIQUOR LICENSE FOR BLUE PLATE RESTAURANT APPROVED Manager Hughes indicated an application has been received for a new intoxicating and Sunday On-Sale liquor license by Blue Plate Restaurant Company to operate the rebuilt, Edina Grill, located at 5028 France Avenue South. Currently, the Edina Grill operates at 3907 West 50th Street as a restaurant with an on-sale wine and beer license and they desire obtaining a full intoxicating liquor license. The application has been reviewed by the Administration, Health, Planning and Police Departments with no Page 1 Minutes/Edina City Council/August 1, 2006 negative findings. Staff recommends approving the intoxicating and Sunday On-Sale Liquor Licenses. David Burley, 5349 Whiting Avenue, informed the Council they will close the existing restaurant on Labor Day and reopen at the new location on September 26, 2006. The new restaurant will have additional seating as well as patio seating. He said their request was for licensing for a full-bar in the new location. Member Housh made a motion closing the public hearing, seconded by Member Swenson. Ayes: Housh, Hulbert,Swenson, Hovland Motion carried. Motion made by Member Swenson approving the issuance of Intoxicating and Sunday On-Sale Liquor Licenses for Blue Plate Restaurant Company dba/Edina Grill for period beginning August 1,2006 to March 31,2007. Member Housh seconded the motion. Ayes: Housh, Hulbert,Swenson, Hovland Motion carried. RESOLUTION NO. 2006-77 - ACCEPTING VARIOUS DONATIONS Mayor Hovland explained in order to comply with State Statutes, all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Hulbert introduced the following Resolution and moved its adoption: RESOLUTION NO 2006-77 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed donations on behalf of its citizens. Donation to the Edina Fire Department: MN State Dept of Homeland Security & Emergency Mgmt $1,000 Epson LCD Projector Donation to the Edina Art Center: Edina Community Foundation's Peggy Kelly Memorial Fund $2,037.66 for Italian Mask Maker Workshop Donation to the Edina Senior Center: Edina Community Foundation $2,863.18 LCD Projector/Installation Donation to the Communications Department: Edina Community Foundation $1,550.00 Camera- Canon XL2 Donation to Park and Recreation Department: Edina Community Foundation $3,000 - Fireworks Display Page 2 Minutes/Edina City Council/August 1, 2006 Centennial Lakes Lighthouse Event Dated: August 1,200. Member Swenson seconded the motion. Ayes: Housh, Hulbert,Swenson, Hovland Motion carried. YOUTH SPORTS TASK FORCE REPORT PRESENTED Director Keprios indicated at the June 20, 2006, Council meeting, the Youth Task Force was asked to consider the approved Council motion as delineated, 1) criteria for background checks, 2) legal opinion on liability the City might incur if there was involvement, 3) signature for receipt of the documents, 4) definition of what an athletic association is, i.e. listing or describing them, and 5) grievance process when an association may have their own process with a larger organization they were a part of and to be back on the Council Agenda at the August 1,2006, regular meeting. The Task Force met on July 25th and addressed each issue as follows: 1. Criteria for Background Checks Task Force recommended mandatory background checks by a private company on all candidates 18 and older who wish to serve as a coach. 2. Legal Opinion on Liability Attorney Gilligan drafted a memo dated July 24, 2006, addressing liability exposure due to adoption of the Task Force recommendations. 3. Signature for Receipt of the Documents The Relationship Document language was changed to no longer mandate all parents requirement to sign documents but they must read and understand the document. 4. Definition of an Edina Youth Athletic Association The Task Force recommended a seven point definition of requirements to be an Edina Youth Athletic Association. 5. Grievance Process When an Association May Have Their Own Process With a Larger Organization They were a Part Of The Task Force recommended that each youth athletic association must have a grievance process in place. In cases where an Association was subject to governance by an affiliate organization, grievances were first heard by the Youth Athletic Association and if appealed heard by their respective District, State or National Affiliation, and depending upon the type of grievance, may be appealed to their respective District, State or National Affiliation. Otherwise, the grievance was handled strictly at a local level. Grievances brought to the Edina Youth Athletic Association that do not involve governance by their affiliate organization can be appealed to the Edina Park and Recreation staff as defined in the Relationship Agreement and then to the Edina Park Board. Mr. Keprios reminded the Council that the grievance process does not deal with either team or coach assignment or the tryout process. The Task Force additionally recommended that City staff and the insurance consultant establish minimum insurance requirements of each and every association that uses Edina's public athletic facilities, and provides for the protection of volunteers, associations as shown in the Relationship Document. Following Council discussion, Member Swenson made a motion adopting the Youth g P S Sports Core Values and Relationship Documents with changes to punctuation and spelling as recommended by the Youth Sports Task Force and the addition of No. 8 to Page 3 Minutes/Edina City Council/August 1, 2006 Appendix 1.2 requiring that the Association agrees to adopt the Relationship Document. Member Hulbert seconded the motion. Ayes: Hulbert,Housh,Swenson, Hovland Motion carried. PANDEMIC FLU REPORT PRESENTED Mr. Hughes indicated that in response to the Council's inquiry on preparations for a pandemic flu. He gave background that Avian flu (H5N1) has spread through bird populations in Asia, Russia and has been detected in European countries. No one knows if H5N1 will become as virulent and contagious in people as it was in birds. Many experts were convinced that even if this flu virus does not explode into a pandemic, another one will, a pandemic event differs from the majority of risks we face in that we will not have access to the resources we were accustomed to having in an emergency. The threat of avian flu calls for contingency planning at all levels, especially the local level, where the burden of response will fall in the event of a pandemic event. Mr. Hughes introduced Chief Siitari who gave an overview of the City's Emergency Preparedness Plan in general. Deputy Chief Carlson explained staff was leading a thorough review of the City's emergency operations plan, fine-tuning it to work as a response plan to a flu pandemic. Knowing that the City's work force would be reduced if a pandemic were to occur, he said he was working with a team to prioritize City services that would be available in the event of a pandemic. Mr. Carlson stressed that education and continuity of operations planning would be critical tasks to concentrate on. The City has a structure and plan in place to address crisis events based on an all hazards approach. The plan would be used to address the threat of avian flu. Addendums and procedures were being developed to prepare the City to handle a pandemic event. Education and continuity of operations planning were critical tasks City staff was engaged in. Pandemic planning was an ongoing process that will adapt to new information as it develops on a national and international basis. No formal Council action was taken. *DATE SET FOR CANVASS OF ELECTION RETURNS U NS - 5:00 P.M. NOVEMBER 8 2006. Member Hulbert made a motion setting November 8, 2006, at 5:00 p.m. as the date to canvass election returns for the November 7,2006, election,seconded by Member Housh. Motion carried on rollcall vote-four ayes. *RESOLUTION NO 2006-78 - APPOINTING PRIMARY ELECTION TUDGES Member Hulbert introduced the following resolution, seconded by Member Housh and moved its adoption: RESOLUTION NO. 2006-78 APPOINTING ELECTION JUDGES FOR THE SEPTEMBER 12,2006 PRIMARY ELECITON WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the Council at least 25 days before the election. Page 4 Minutes/Edina City CounciYAugust 1, 2006 BE IT RESOLVED by the Edina City Council that the individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as election judges for the primary election to be conducted on September 12,2006; and BE IT FURTHER RESOLVED that the City Clerk was with this, authorized to make any substitutions or additions as deemed necessary. Passed and adopted by the Edina City Council this 1st day of August, 2006. EXHIBIT A Katherine Aby Patricia Dill Nancy Hopf Rita Acker Robert Dillon Judy Hoppe John Adams Shirley Dillon Annette Horton David Alkire Charlotte Domek Terri Hudoba John Alt Shirley Doyle George Hunter Carolyn Anderson Anne Duff Paulette Hutton Frances Anderson Claudia Eggan Myra Hykes Lorraine Anderson Lyle Eide Delores Isaacson Pat Andrus Clara R Engelbert Kathy Iverson Jackie Barnard Paul Fink Marilyn P Jackson Ralf Bates Lisa Flint Allen C Johnson Carol Bertelson Joseph A Florenzano Eunice Johnson Edna Boehnke Vi Frana Geraldine Ann Johnson Juliet L Boemer Rebecca Frederick Kate Johnson Vince Bongaarts Eileen D Freeman Naomi Johnson Patricia Boran Kathy Frey Shirley Johnson Holly Borgen Pam Gagnon Ann R Kapaun Katherine Bradbury Devorah Goldstein Ann Keenan ZoeAnne Brandberg Sue Goodman Jessica D Kingston Adele H Brellenthin Carol Gottesman Mavis Klefsaas Mary Brindle George Griffiths Marcia Koester Joann Buie Eunice Groschen Julia Kosters James H Burnett Leticia Guadarrama Dorothy M Krueger Raymond S Buttschau Muza Habeck Dorothy Kuether Mary Calgren Maryann Haemig Mary J Landberg Christine Campion Eugene E Haman Mary Leak Janet Cardle Mary Ann Hans Patricia M Leefeldt John Cardle Brian Hansen Cecile Lehman Elaine Carlson Joan Hanson Bob Lindsey John Carlson Jean Hare Jean Liudahl Sandra Carlson Meredith Hart Susan Long Richard Cheng Shawn Hartfeldt Lois Loomis Judy Cipolla Buddy Hasnudeen William Lucas Robert V Clapp Mary Hasnudeen Ginny Mach Katherine Conley Henry L Hatch Linda Maetzold Eileen Cooke Maxine Hatzung Barbara Martin Jack Cracraft Jacqueline Hegman Sally Mays Marian Cracraft Cheryl Heley Barb McFarlane Colleen Crew Bethel Hoaglund Rosemary McGlynn Patrice Darrell Lisa Holmberg Frank McGoldrick Gloria DeBerg Carleen Holvik Carol Melichar Delpha DeZellar Helen Honmyhr Ruth Mell Page 5 Minutes/Edina City Council/August 1,2006 Marvin Menzel Betty Pollitt Michael Stolee Pat Merritt Holmes Wendy Powell Cynthia L Stone Nancy Miller Linda Presthus Gail Teas Patricia Mills Judith Proudfit Abbie Thiss Louise Mollick Richard G Pryse Andrea Tiggas Paul Monson Robert Reed Donna Tilsner Beth Montgomery Gail Roberts James W Tindall Jane Moran Lois Robertson Muriel Towler Larry Mod Judith Rodgers Viem Truong Ron Naae Robert Rohlf Liz VanZomeren Margaret E Nath David Rosenbaum Darla J Vashro Janet Nelson Luann Rosenthal-Erickson Ephie Volpe Susan Niefeld Mark Rustad Ray Voss Alice Nix Mary A. Ryan Patti Wales Judith Norback Mary E. Ryan Jini Washburn Dennis Nyberg Penny Sandberg Joan Watkins Sally Nyberg Paul Schroeder Jenny Weber Patti Olander Radonna Schwarz Deanna Weeks Audrey Olson Carol Schwerdfeger Mike Welbaum Ordell O'Neill Amy Scott Ardis Wexler Mary Osborn Marion P Selid Elizabeth Wiley Andy Otness Beverly Severson Patricia Williams Pete Pappas Mike Sewall Loretta Wold Mary K Pate Jacky Smith Linda Wood Jean Pearce Penny Smith Mary Yee Carole Peterson Ruth Smith Jane M Zimmerman Doris Peterson Gail Stalpes Peter Zirbel John Peterson Lynne Stanley Margaret Zverinova Maria Pinkstaff Ardelle Stark Motion carried on rollcall vote -four ayes. *CHANGE ORDER APPROVED - WALL DEMOLITION - GYMNASIUM CONSTRUCTION Motion made by Member Hulbert and seconded by Member Housh approving the change order for wall demolition for the gymnasium construction to Gladstone Construction at$621.50. Motion carried on rollcall vote -four ayes. *CHANGE ORDER APPROVED - FOUNDATION FOOTINGS - SOUTH VIEW MIDDLE SCHOOL AND COMMUNITY CENTER GYMNASIUM CONSTRUCTION Motion made by Member Hulbert and seconded by Member Housh approving the change order for installation of foundation footings to be placed under the stoop entrances at South View Middle School gym and the Edina Community Center gym to Arnt Construction at$1,288.00. Motion carried on rollcall vote -four ayes. *CONFIRMATION OF CLAIMS PAID Member Hulbert made a motion and Member Housh seconded the motion approving payment of the following claims as shown in detail on the Check Register dated July 18, 2006, and consisting of 32 pages: General Fund $296,087.44; CDBG Fund $48.00; Communications Fund $3,042.23;Working Capital Fund $354,464.35; Construction Fund $85,730.03; Art Center Fund $961.70; Golf Dome Page 6 Minutes/Edina City Council/August 1, 2006 Fund $1,317.01; Aquatic Center Fund $14,673.54; Golf Course Fund $33,982.97; Ice Arena Fund $7,049.68; Edinborough/Centennial Lakes Fund $7,070.68; Liquor Fund $229,184.96; Utility Fund $1,679,057.68; Storm Sewer Fund $126,167.69; PSTF Agency Fund $1,902.59; TOTAL $2,840,740.55; and for approval of payment of claims dated July 26, 2006, and consisting of 40 pages: General Fund $403,483.91; Communications Fund $12,332.44; Working Capital Fund $25,241.50; Construction Fund $1,061.56; Art Center Fund $16,988.54; Aquatic Center Fund $20,514.54; Golf Course Fund $31,288.39; Ice Arena Fund $7,200.26; Edinborough/Centennial Lakes Fund $35,442.04; Liquor Fund $153,069.62; Utility Fund $51,971.65; Storm Sewer Fund $18,376.19; PSTF $1,892.11; TOTAL $778,862.75. Motion carried on rollcall vote - five ayes. *PETITION RECEIVED REQUESTING CURB AND GUTTER AT 5100 JUANITA AVENUE Motion made by Member Hulbert and seconded by Member Housh acknowledging receipt of the petition requesting curb and gutter at 5100 Juanita Avenue and to refer the petition to the Engineering Department for processing as to feasibility. Motion carried on rollcall vote - four ayes. There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:32 P.M. Respectfully submitted, ity Clerk Page 7