HomeMy WebLinkAbout2015-06-17 City Council Regular Meeting MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
JUNE 17, 2015
7:00 P.M.
1. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:08 p.m.
11. ROLLCALL
Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland.
M. MEETING AGENDA APPROVED
Member Stewart made a motion, seconded by Member Swenson, approving the meeting
agenda as revised to add Item V.D. Introduce Assistant City Manager Lisa Schaefer.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Stewart made a motion, seconded by Member Swenson, approving the consent
agenda as revised to remove Items IV.E. Resolution No. 2015-55 Granting Preliminary Plat
Concord Avenue with Variance; IV.G. Request for Purchase, Braemar Master Plan — Golf
Course Design Services, Richard Mandell Golf Architecture; IV.H. Board and Commission
Student Appointments; and, IV.S. Resolution No. 2015-61 Establishing Limited Clean Up and
Property Damage Protection for Sewer Back-ups and Water Main Breaks for Water and
Sewer Customers, as follows:
IV.A. Approve work session meeting minutes of May 27, 2015 and regular and work session
meeting minutes of June 2, 2015
IV.B. Receive payment of the following claims as shown in detail on the Check Register
dated June 4, 2015, and consisting of 34 pages; General Fund $143,180.38; Police
Special Revenue $311.61; Pedestrian and Cyclist Safety Fund $15,239.24; Arts and
Culture Fund $883.10; Working Capital Fund $200,813.51; Equipment Replacement
Fund $169,645.75; Art Center Fund $4,025.42; Golf Dome Fund $1,368.91; Aquatic
Center Fund $6,870.58; Golf Course Fund $156,418.84; Ice Arena Fund $8,051.69;
Sports Dome Fund $5,201.18; Edinborough Park Fund $20,418.99; Centennial Lakes
Park Fund $3,324.32; Liquor Fund $100,166.78; Utility Fund $158,714.11; Storm Sewer
Fund $4,504.15; PSTF Agency Fund $6,049.59; Centennial TIF District $1,500.00;
Grandview TIF District $1,677.50; Southdale 2 District $6,671.67; TOTAL
$1,015,037.32 and for receipt of payment of claims dated June 11, 2015, and consisting
of 34 pages; General Fund $375,032.60; Police Special Revenue $7,300.09; Pedestrian
and Cyclist Safety Fund $11,948.80; Arts and Culture Fund $500.00; Working Capital
Fund $41,433.64; Equipment Replacement Fund $50,161.05; Cando Fund $3,593.00;
Art Center Fund $1,256.04; Golf Dome Fund $1,458.64; Aquatic Center Fund
$36,414.30; Golf Course Fund $32,034.22; Ice Arena Fund $32,386.59; Sports Dome
Fund $1,906.56; Edinborough Park Fund $591.17; Centennial Lakes Park Fund
$2,573.03; Liquor Fund $300,014.50; Utility Fund $444,581.32; Storm Sewer Fund
$8,683.26; Recycling Fund $36,187.38; PSTF Agency Fund $3,354.99; Centennial TIF
District $7,186.64; Payroll Fund $10,667.11; TOTAL $1,409,264.93; and, Credit Card
Transactions dated February 26— March 25, 2015; TOTAL $47,328.61
IV.C. Approve Memorandum of Understanding Xcel Energy Partners in Energy Program
IV.D. Adopt Resolution No. 2015-58, Authorizing Minnesota Court Data Services Master
Subscriber Agreement
!V.E. Reselut8en No. 2015 55, Granting Preliminary Plat Concord Avenue with Variance
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Minutes/Edina City Council/June 17, 2015
IV.F. Request for Purchase, Microsoft Enterprise Agreement Renewal, awarding the bid to
the recommended bidder, Software House International — MN State Contract No.
436392 at$50,553.00
M.G. Request for Purchase, Braemar Master Plan Gelf Course Design Services, Roe
Mandell Golf Architecture
IV.I. Request for Purchase, Award of Quote — Contract ENG 15-INB Valley View Road
Landscaping (McCauley Trail to Mark Terrace), awarding the bid to the
recommended low bidder, Cedar Ridge Landscaping at $36,541.52
IV.J. Request for Purchase, Authorize Engineering Services for Parklawn Avenue Street
Reconstruction Project, awarding the bid to the recommended bidder, Short Elliot
Hendrickson Inc. at $99,991.00
IV.K. Authorize Cost Share Agreement and Maintenance Plan with Nine Mile Creek
Watershed District, Braemar Driving Range Project
IV.L. Receive Sidewalk Project Update — Cornelia Drive Between West 66th and West 70th
Streets
IV.M. Receive Traffic Safety Committee Report of May 6, 2015
IV.N. Adopt Resolution No. 2015-59, Calling Public Hearing for Consent for Fairview
Southdale Hospital Bond Issue
IV.O. Authorize Master Agreement Engineering Services—Oertel Architects, LLC
IV.P. Request for Purchase, 2015 Sidewalk Snow Plow for Public Works—Streets, awarding
the bid to the recommended low bidder, Mac Queen Equipment at $90,580
IV.Q. Approve 2015-2016 City Insurance Contracts
IV.R. Approve Liability Coverage Statutory Limits
lV.S. Resolution No. 2015 6 1, Establishing Limited Clean Up and Property Damage
Protection for Sewer Back-ups and Water Main Breaks for Water and Sewer
Customers
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
IV.E. RESOLUTION NO. 2015-55 GRANTING PRELIMINARY PLAT CONCORD AVENUE WITH
VARIANCE—ADOPTED
Member Swenson indicated she had voted against this item at the June 2, 2015 City Council meeting and
did not want to vote to approve as part of the Consent Agenda. Member Brindle introduced and
moved adoption of Resolution No. 2015-55, Approving a Preliminary Plat with Variance at
5945 Concord Avenue, subject to the following Conditions:
I. The City must approve the final plat within one year of preliminary approval or receive a
written application for a time extension or the preliminary approval will be void.
2. Prior to issuance of a building permit, the following items must be submitted:
a. Submit evidence of Minnehaha Creek Watershed District approval. The City may
require revisions to the preliminary plat to meet the district's requirements.
b. A curb-cut permit must be obtained from the Edina engineering department.
c. A grading, drainage and erosion control plan subject to review and approval of the
city engineer. The proposed plan shall meet all conditions outlined in the engineering
memo dated May 8, 2015.
d. There shall be no increase in peak rate or volume of stormwater to neighboring
private property.
e. Any disturbance to the roadway caused by the construction of the new homes must
be repaired by replacing the asphalt pavement from curb-to-curb and from saw-cut to
saw-cut.
f. A construction management plan will be required for the construction of the new
homes.
g. Utility hook-ups are subject to review of the city engineer.
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Minutes/Edina City Council/June 17, 2015
h. Both lots shall be subject to the City's tree ordinance.
Member Stewart seconded the motion.
Ayes: Brindle, Stewart, Hovland
Nays: Staunton, Swenson
Motion carried.
IV.G. REQUEST FOR PURCHASE, BRAEMAR MASTER PLAN — GOLF COURSE DESIGN
SERVICES, RICHARD MANDELL GOLF ARCHITECTURE—APPROVED
Braemar Golf Course General Manager Abood answered a question of the Council relating to the
negotiation efforts in regard to the Mr. Mandell's 6.25% fee. Mr. Abood explained that the fee started at
7.5%and was negotiated down to 6.25% not to exceed $395,000.00.
The Council discussed looking for construction observation and/or contract administration in addition to
or instead of the architect completing bid administration. Staff noted that there was an additional
$50,000.00 in the contract for bid administration that could be declined.
Member Stewart made a motion, seconded by Member Swenson, to approve the Request for
Purchase, Braemar Master Plan — Golf Course Design Services, awarding the bid to the
recommended bidder, Richard Mandell Golf Architecture at $395,000.00.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV.H. BOARD AND COMMISSION STUDENT APPOINTMENTS—APPROVED
Member Brindle explained that the City had received thirty applications for sixteen student Board and
Commission positions. Member Brindle and Member Stewart had interviewed the applicants and were
excited to recommend the following appointments. Member Brindle made a motion, seconded by
Member Stewart, to appoint Olivia Chen and Farhia Osman (Alternate— Hugh Cashman) to
the Arts and Culture Commission; Jessica Hong and Nina Sokol (Alternate —Anushe Nath)
to the Community Health Commission; Sarah Stefanik and Emily Reinke (Alternate—Allison
Risser) to the Energy and Environment Commission; Peter Otness and Payton Puerzer
(Alternate — Will Jadkowski) to the Heritage Preservation Board; Caitlin Kearney and
Sidharth Ramesh (Alternate — Gabriel Brosius) to the Human Rights and Relations
Commission; Aanik Lohani and Lauren Crist (Alternate — Ellie Bender) to the Park Board;
Amy Ma and Peter Kivimaki (Alternate — Sam Parmekar) to the Planning Commission; and,
Emily Ding and Lindsey Ruehl (Alternate—Anand Mittal) to the Transportation Commission.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV.S. RESOLUTION NO. 201 S-61 ESTABLISHING LIMITED CLEAN UP AND PROPERTY
DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR
WATER AND SEWER CUSTOMERS—ADOPTED
The Council asked staff for a report on how the rainfall amounts in I.D. of the Resolution were
determined. Member Swenson introduced and moved adoption of Resolution No. 2015-61,
Establishing Limited Clean Up and Property Damage Protection for Sewer Back-Ups and
Water Main Breaks for Water and Sewer Customers. Member Brindle seconded the motion.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
V.A. COMPREHENSIVE ANNUAL FINANCIAL REPORT(CAFR) FOR YEAR ENDED DECEMBER
31, 2014—ACCEPTED
Finance Director Roggeman explained that Malloy, Montague, Karnowski, Radosevich, & Co. had
conducted an audit of the City's finances.
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Minutes/Edina City Council/June 17, 2015
James Eichten, Certified Public Account from Malloy, Montague, Karnowski, Radosevich, & Co., explained
the auditor's role and presented the audit results, management report, and audit summary. There were
no findings. The City was experiencing continued improvement in overall financial results and the financial
records were in excellent condition.
The Council thanked Mr. Roggeman and the Finance Department for its hard work. Member Swenson
made a motion, seconded by Member Stewart, to accept the Comprehensive Annual
Finance Report (CAFR) for year ended December 31, 2014.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V.B. MINNESOTA DEPARTMENT OF TRANSPORTATION, PROJECT UPDATES, ANDREW
LUTAYA AND APRIL CROCKETT— UPDATED
Andrew Lutaya, Minnesota Department of Transportation, presented a map of projects in Hennepin
County and discussed some of the key projects. Mr. Lutaya responded to the Council's questions relating
to sound walls, funding for projects, and neighborhood traffic when Highway 169 was closed for
construction.
V.C. MAY SPEAK UP EDINA REPORT PRESENTED— TOPIC. COMMERCIAL AREAS
Communications Coordinator Gilgenbach presented a summary of May opinions, both pros and cons,
collected through Speak Up, Edina relating to Commercial Areas. Mr. Gilgenbach answered a question of
the Council relating to identifying commenter's as residents or non-residents of Edina.
V.D. ASSISTANT CITY MANAGER LISA SCHAEFER—INTRODUCED
Manager Neal introduced the new Assistant City Manager Lisa Schaefer.
Ms. Schaefer thanked Manager Neal and the Council for the opportunity and shared some of her work
experience including her last four years as Edina's Human Resources Director.
VI. COMMUNITY COMMENT
No one appeared to comment.
VII. REPORTS / RECOMMENDATIONS
VII.A. RESOLUTION NO. 2015-60 AWARDING THE SALE OF $14,275,000 GO BONDS SERIES
201 S-A—ADOPTED
Finance Director Roggeman explained that the City was issuing bonds for local street improvements,
water and storm utility improvements, and parking improvements at 50th and France. Mr. Roggeman
introduced Nick Anhut, Ehlers & Associates.
Mr. Anhut reported on the bond sale results and bids received. The City held a rating call and was
affirmed with a AAA rating, the highest rating. The winning bid for the Series 2015A bonds was from Piper
Jaffray who proposed a premium structure. The total amount was downsized to $14,275,000.00
Member Swenson introduced and moved adoption of Resolution No. 2015-60, Authorizing
Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of
$14,275,000 General Obligation Bonds, Series 2015A. Member Stewart seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII.B. RESOLUTION NO. 2015-62 AWARDING THE SALE OF $2,140,000 GO BONDS SERIES
2015B—ADOPTED
Mr. Anhut explained that the Series 2015B bonds included financing for the clubhouse, driving range, and
Par 3 course improvements to the Braemar Golf Enterprise. The low bidder was Baird who proposed a
smaller premium downsizing the total amount to $2,140,000.00
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Minutes/Edina City Council/June 17, 2015
Member Brindle introduced and moved adoption of Resolution No. 2015-62, Authorizing
Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of
$2,140,000 General Obligation Bonds, Series 20156. Member Stewart seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII.C. RESOLUTION NO. 20IS-64 AUTHORIZING THE EXECUTION OF A FIRST
AMENDMENT TO LEASE AGREEMENT—ADOPTED
Mr. Anhut explained that the Resolution authorizes execution of updates to lease agreements the Edina
Housing and Redevelopment Authority has with the City of Edina. The lease requires updating to allow
the City and Housing and Redevelopment Authority to issue revenue refunding bonds.
Member Swenson introduced and moved adoption of Resolution No. 2015-64, Authorizing
the Execution of a First Amendment to Lease Agreement Providing for the Issuance of
Revenue Refunding Bonds by the Edina Housing and Redevelopment Authority, and
Approving the Form of a First Amendment to Lease Agreement, Bond Resolution and an
Official Statement. Member Brindle seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII.D PARIS RECREATION AND TRAILS STRATEGIC PLAN — POSTPONED TO WORK
SESSION
Parks and Recreation Director Kattreh discussed the background and steps leading up to the Park,
Recreation and Trails Strategic Plan.
Terry Minarik, Confluence, presented the final draft of the Park, Recreation and Trails Strategic Plan. Mr.
Minarik shared an overview of the document; community needs assessment; parks classifications and
assessments; key areas of development; guiding principles; key projects including: I. Create a multi-use trail
system through the City to connect parks and facilities, 2. Provide a multi-generational community center,
3. Hire a natural resource manager to guide preservation and development of natural areas, access, and
educational opportunities, 4. Improve marketing and communication delivery, 5. Replace or decommission
community park buildings that have outlived their design lifespan, 6. Relocate or renovate the Edina Art
Center, 7. Replace inadequate and outdated play areas, 8. Improve branding and wayfinding to parks, 9.
Strengthen financial stability, 10. Provide additional community gathering areas, 11. Develop community
driven master plans for parks, 12. Develop business plan for all enterprise facilities; and a framework for
implementing the plan.
Mr. Minarik answered questions of the Council relating to accessibility and engagement for all residents,
online availability of the Plan, and the Community Center.
The Council discussed the possible Community Center and whether the need was based on the
community needs assessments or because other communities had one. The Council decided to postpone
adoption until after holding a work session to further discuss the possibility of a Community Center.
Staff answered a question of the Council relating to funding for signage. Member Swenson made a
motion, seconded by Member Stewart, postponing adoption of the Park, Recreation and
Trails Strategic Plan until a Work Session was scheduled.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII.E. DEVELOPMENT PRINCIPLES OF FRANCE AVENUE SOUTHDALE AREA—APPROVED
Mr. Teague introduced Robb Gruman from the Southdale France Avenue Work Group.
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Minutes/Edina City Council/June 17, 2015
Mr. Gruman reviewed Stage One efforts and deliverables; work group dialogue; meetings including kick-off,
group meetings, and check-in; working principles; supporting questions; and anticipated Stage Two work
efforts. He answered questions of the Council relating to the district vision, the geographic scope,
broadening the work group, and the process towards the Comprehensive Plan.
The Council discussed whether to include the word "vision" in the first working principle and agreed to
use "principles". The Council identified the geographic scope of the project as the greater Southdale area
noting that the principles could be used throughout the district. Member Swenson made a motion,
seconded by Member Stewart, approving the Development Principles for the Greater
Southdale Area, as revised to change "vision" to "principles" in the first working principle.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VII.F. RESOLUTION NO. 2015-63 ADOPTED — ACCEPTING VARIOUS GRANTS AND
DONATIONS
Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations.
Member Swenson introduced and moved adoption of Resolution No. 2015-63 accepting
various grants and donations. Member Brindle seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
Vlll. CORRESPONDENCE AND PETITIONS
VIII.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
VIII.B. ADVISORY COMMUNICATIONS — ENERGY AND ENVIRONMENT COMMISSION:
RECOMMENDATION TO PARTICIPATE IN COMMUNITY SOLAR GARDEN PROJECT
LED BY THE METROPOLITAN COUNCIL— Received
VIII.C. MINUTES:
1. HUMAN RIGHTS AND RELATIONS COMMISSION, APRIL 28, 2015
2. HERITAGE PRESERVATION BOARD, APRIL 15, 2015
3. PARK BOARD, MAY 12, 2015
Informational; no action required.
IX. AVIATION NOISE UPDATE— Received
X. MAYOR AND COUNCIL COMMENTS— Received
XI. MANAGER'S COMMENTS— Received
X11. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned
at 11:07 p.m.
Respectfully submitted,
ity Cle
Minutes approved by Edina City Council,July 7, 2015. Jr . ngen,
James B. Aovlan ;Mayor
Video Copy of the June 17, 2015, meeting available.
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