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HomeMy WebLinkAbout1974-04-16 HRA Special Meeting AGENDA Housing and Redevelopment Authority of Edina, Minnesota April 16, 1974 7:30 P.M. 1. Roll call. 2. Reading and approval of minutes of previous meeting. 3. Oath of Commissioner James W. Nelson. 4. Communications: a. Bylaws. 5. Recommendations and reports: a. Contract with City of Edina. 6. (h A-,j',Aje 6. Adjournment. a� R s �" 9.1 MINUTES OF ORGANIZATION MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA For the purpose of organizing, a meeting of the Housing and Redevelopment Authority of Edina, Minnesota, was held on April 8, 1974, at 7:30 o'clock p.m. at 4801 West 50th Street in the City of Edina, Minnesota. The Commissioners present were as follows: Gary B. Lyall, Charles W. Freeburg, Lawrence W. nixe, and William F. Greer. James W. Nelson was. absent. There were also present by invitation the following: James Van Valkenburg, Edina Mayor; Greg Luce, Edina Planner; and Thomas S. Erickson, Edina Attorney. .Mayor James Van Valkenburg presided at and opened the meeting with co=tints on Council views of the Authority function and powers, pointing out that the Edina Council must approve funding for and projects of the Authority. He then asked that each Commissioner present sign his oath of office. Mr. Greg Luce• then gave a short background of the events leading up to the creation of the Authority and showed slides on the major concern of Edina, the 50th and France commercial area. Thereupon, it appearing that each of the following named Commissioners had duly accepted the appointment and taken oath of office: Gary B. Lyall, Charles 1W. Freeburg, Lawrence W. Rixe, and William F. Greer; and that there were present four of the five Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota, constituting a quorum, Mayor Van Valkenburg anncunced that it was in order to elect the officers of the Authority to serve until the next annual meeting, or until their successors are chosen and have qualified, Commissioner Charles W. Freeburg, was placed in nomination for the office of Chairman. There appearing to be no other nominations, Commissioner Freeburg was declared elected, by unanimous vote, to the office of Chairman of the Authority. Commissioner Freeburg then entered upon his duties as Chairman and presided at the meeting. Commissioner William F. Greer was placed in nomination for the office of Vice-Chairman. There appearing to be no other nominations, the Chairman announced that a vote would be in order. A vote being taken, it was found that Commissioner Greer had been duly elected, by unanimous vote, . to the office of Vice-Chairman of the Authority. Commissioner Lawrence W. Rixe was placed in nomination for the office of Secretary. There appearing to be no other nominations, the Chairman announced that a vote would be in order. A vote being taken, it was found that Co=,. issioner Rixe had been duly elected, by unanimous vote, to the office of Secretary of the Authority. Commissioner Rixe then entered upon his duties as such Secretary. The Chairman then read the call of the meeting and a certificate of -service thereof, which were ordered spread upon the minutes, as follows : NOTICE OF MEETING Edina, Minnesota April 5, 1974 TO: Gary B. Lyall Charles 14. Freeburg James 14. Nelson Lawrence W. Rixe William F. Greer You and each of you are hereby notified that I have called a meet- ing of the Housing and Redevelopment Authority of Edina, Minnesota, to be -2- held at the City Hall in the City of Edina, Minnesota, at 7:30 o'clock p.m. on the 8th day of April, 1974, for the purpose of organizing said Housing and Redevelopment Authority, adopting bylaws and a seal therefor, electing officers, and to take such other action concerning the organization of said Housing Authority as the members thereof may determine. /s/ Warren C. Hyde Manager I hereby certify that I caused the above and foregoing notice to be co=unicated to each of the Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota. Dated: April 5, 1974. /s/ Warren C. Hyde Manager CONSENT TO MEETING We, the undersigned Commissioners of the Mousing and Redevelopment Authority of Edina, Minnesota, hereby accept service of the foregoing call of r:eeting, waiving any and all irregularities in such service and such call, -3- and consent and agree that said Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota, shall meet at the time and place therein mentioned, and for the purpose therein sta d. JGazy`B. L all J � rles W. Freeburg i Lawrence W. 'xe William F. Greer There were then presented to the meeting certified copies of the following documents: A resolution passed by the City Council of Edina, Minnesota, on the 4th day of February, 1974, providing for a hearing to determine the need for a Housing and Redevelopment Authority to function in Edina, Minnesota; A resolution passed by the City Council of Edina, Minnesota, on the 4th day of March, 1974, determining the need for a Housing and Redevelopment Authority in Edina, Minnesota; A Certificate of Appointment by the Mayor of Edina, Minnesota, of the Commissioners of said Authority; -4- A resolution passed by the City Council of Edina, Minnesota, on the lst day of April, 1974, approving the appointment of the Commissioners of the Housing and Redevelopment Authority of Edina, Minnesota. It was directed that said documents be filed in the records of this Authority, immediately preceding the minutes of this meeting. The following resolution was then introduced by Commissioner Freeburg, read in full by the Chairman, and considered: ' RESOLUTION NO. 1 BE IT RESOLVED BY THE COILMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA: That the Housing and Redevelopment Authority of Edina, Minnesota, be and it hereby is organized pursuant to the Municipal Housing and Redevelop- ment Act of Minnesota, and is now authorized to transact business and exercise its powers in its area of operation as defined in said act. After discussion of the resolution, Commissioner Freeburg moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Lyall. The question. being put upon the final adoption of said resolution, the roll was called with the following result: Yeas: Lyall, Freeburg, Rixe, Greer. Nays: None. The Chairman declared such motion carried and the resolution finally adopted. The Commissioners then reviewed and discussed the bylaws proposed for adoption by the Authority. After considerable discussion, the Edina Attorney was directed to make a number of changes in the bylaws and to resubmit them for review and approval at the April 16, 1974 meeting of the Authority. -5- } A corporate seal, in the form of a circle and bearing the name of the "Housing and Redevelopment Authority of Edina, Minnesota" and t containing the year of its su organization -s then h-m—t�d to t' ) L1C ri1CCL1L1g. The following resolution was then introduced by Commissioner Freeburg, read in full by the Chairman, and considered by the Authority: RESOLUTION NO. 2. BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA: That the seal submitted to this meeting is hereby adopted as the seal of this Authority and the Secretary of this Authority is hereby. authorized and directed to imprint said seal on the margin of the minutes opposite this resolution. After discussion of the resolution, Commissioner Freeburg moved that said resolution be finally adopted as introduced and read. The motiori'' was seconded by Commissioner Greer. The question being put upon the final adoption of said resolution, the roll was called, with the following result: Yeas: Lyall, Freeburg, Rixe, Greer. Nays: None. The Chairman declared such motion carried and the resolution finally adopted. It was moved and seconded that the meeting adjourn to April 16, 1974, at 7:30 P.M. , at 4801 West 50th Street, Edina, Minnesota. The motion carried. Chairman Secretary -6- BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Housing and Redevelopment Authority of Edina, Minnesota". Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The offices of the Authority shall be at 4801 West 50th Street in the City of Edina, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice-Chairman and a Secretary. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds and other instruments to be entered into or given by the Authority. At each meeting the Chairman shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice-Chairman. The Vice-Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice-Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary. The Secretary shall perform the duties of a Secretary for the Authority, and, when authorized and directed by resolution of the Authority, shall sign, with the Chairman, all contracts, deeds, and other instruments to be entered into or given by the Authority. Section 5. Director and Executive Director. The Authority may appoint and employ a Director and an Executive Director. The Director shall have responsibility for the general supervision of the projects and personnel of the Authority, including the Executive Director, subject to the direction of the Authority. The Director also shall be responsible for the care and custody of all funds of the Authority and for the deposit thereof in the name of the Authority in such bank or banks as the Authority from time to time shall designate. The Director shall be responsible for the keeping of regular books of accounts showing receipts and expenditures and shall be responsible for the rendering to the Authority, at each regular meeting of the Authority, of an account of the income and expenses of the Authority for the then prior month. He shall also be respon- sible for the rendering of such additional financial and other reports as the Authority from time to time shall request, including an annual budget for approval by the Authority. The Executive Director shall be responsible for the execution of the planning and development of projects of the Authority, shall act as an assistant to the Secretary, shall keep the records of the Authority, shall act as secretary of the meetings - of the Authority and record all votes, shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties properly and reasonably requested by the Director. He shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized, to be executed by the Authority. -_2- The Director and Executive Director shall each give such bond for the faithful performance of their respective duties as the Authority I may determine. The Director or Executive Director shall sign all orders and checks for the payment of money and shall pay out and disburse-such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall also be countersigned by the Chairman or the Vice-Chairman. The compensation and terms and conditions of employment of the Director and Executive Director shall be determined by the Authority. No Commissioner of the Authority shall be eligible to be employed as the Director or Executive Director. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority, or.these bylaws, or the rules and regulations of the Authority. Section 7. Election of Officers. The Chairman, Vice-Chairman and Secretary shall be elected at each annual meeting of the Authority from among the Commissioners of the Authority, and each shall hold office until the next succeeding annual meeting and until his successor is elected and has qualified, unless he shall sooner resign, be removed or otherwise disqualified to serve. Section 8. Vacancies. Should the office of Chairman, Vice-Chairman or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment -3- e..f- ..f M nnP.Gota, subject to and pursuant to the -applicable laws of the State of Minnesota. Such personnel shall have such authority and perform such duties as the Authority from time to time shall determine. ARTICLE III — MEETINGS Section 1. Annual Meeting.. The annual meeting of the Authority shall be the first regular meeting of the Authority in January of each year. Section-2. Regular Meetings. Regular meetings shall be held a without notice at the regular meeting place of the Authority on the first Tues day of each month, at 7 .30 o'clock p.m. unless the same shall be a legal holiday, in which event said meeting shall be held on the next succeeding Tuesday. Section 3. Regular Meeting Place. The regular meeting place of the Authority shall be at the address of its offices as set out in Article I, Section 3 hereof. Section 4. Special Meetings. Special meetings of the Authority may be called by the Chairman, any two members of the Authority, the Director., or the Executive Director, for the purpose of transacting any business designated in the call. The call for a special meeting shall be delivered personally to each member of the Authority not later than two (2) days prior to the date of such special meeting, or shall be mailed to the business or home address of each member of the Authority at least three (3) days prior to the date of such special meeting. PJotice of such special meeting need not be given to any member who shall be present at such meeting. At such special meeting no business shall be considered other than that designated in the call; but if all of the members of the Authority are present at a —4— special meeting, it shall be a legal meeting even though no notice thereof was given, and any and all business may be transacted at such special meeting. Special meetings shall be held in the regular meeting place of the Authority. Section 5. Quorum. The powers of the Authority shall be vested in the Commissioners thereof from time to time in office. A majority of the Commissioners shall constitute a quorum for the purpose of- conducting •the business and exercising the powers and functions of the Authority, and for all other purposes, and action may be taken by the Authority only upon the vote of a majority of all of the Commissioners; provided, that less than a quorum may adjourn from time to time until a quorum is obtained. Section 6. Order of Business. At the annual and regular meetings of the Authority the following shall be the order of business: 1. Roll call. 2. Reading and approval of the minutes of the previous meeting. 3. Public hearings of which notice has been given as required by law. 4. Award of contracts. 5. Hearings upon individual request. 6. Communications, including petitions. 7. Recommendations and reports by officers, Director, Executive Director, employees, and advisory committees. 8. Accounts and claims against the Authority. 9. Adjournment. -5- Section 7. Resolutions. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 8. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. Section 9. Public Notice of Meetings. The Authority shall give public notice of its meetings whenever feasible, by publication of its then next meeting agenda, or posting of such agenda in a conspicuous place at its regular meeting place, but failure to give such notice shall not make void any such meeting, nor any action taken thereat. ARTICLE IV - COMMITTEES The Authority may, from time to time, appoint such committees as it deems appropriate to assist it in carrying out its powers, duties and functions. All such committees shall be advisory only to the Authority. Members of such committees need not be members of the Authority but shall be residents of the City of Edina. All members of such committees shall serve at the pleasure of the Authority. Each such committee shall exist for such period and perform such activities as the Authority, from time to time, shall determine. ARTICLE V - AMENDMENTS The bylaws of the Authority may be amended at any meeting of the Authority but shall be amended only with the approval of a majority of all of the Commissioners. -6-