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HomeMy WebLinkAbout1975-05-06 HRA Regular Meetingr AGENDA Housing and Redevelopment Authority of Edina, Minnesota Tuesday, May 6, 1975, at 7:30 P.M. Edina City Hall 1. Roll Call. 2. Approval of the Minutes of the Previous Meeting, Held April 1, 1975. 3. Recommendations and Reports. A. Union Oil Acquisition (Continue to June 3, 1975) . B. Plan Modifications: 1. Four-Level Ramp 2. North Side Parking Lot 3. Multiple Residential - 51st and France - Alternative Use C. Report on Land Acquisition. D. Progress Reports. 4. Adjournment. e MINUTES OF THE REGULAR MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA HELD TUESDAY, APRIL 1, 1975 EDINA CITY HALL 1. Roll Call: Charles Freeburg, Chairman Gary Lyall James Nelson Lawrence Rixe William Greer (arrived at 9:45 P.M. ) Staff Present: Greg Luce, Executive Director Thomas Erickson, H.R.A. Attorney David Schnobrich, Project Planner Lynnae Nye, Secretary 2. Approval of the Minutes of the Previous Meeting, Held March 4, 1975. Mr. Luce presented the minutes of the March 4, 1975, H.R.A. meeting, noting that the fourth sentence of agenda item 3B (Proposed Acquisition of Union Oil property) on page 1 should be amended to read: "He then stated that Union Oil has therefore agreed to write a letter of intent to the City of Edina to sell the station and property upon finding a satisfactory relocation site. " Mr. Nelson moved the minutes of the March 4, 1975, H.R.A. meeting be approved as amended. Mr. Lyall seconded the motion, and upon roll call the following voted: Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe. Nays: None. Motion carried. 3. Recommendations and Reports. A. Union Oil Acquisition (Continue to May 6) . Mr. Luce recommended the Union Oil acquisition matter be continued to the May 6th H.R.A. meeting because little progress was made during the past month and additional negotiation is expected. He noted that although the letter of intent promised at the March 4th H.R.A. meeting and other relocation or redesign alternatives have not yet been received from the Union Oil Company, a favorable relocation alternative is being pursued. After brief discussion regarding the anticipated letter of intent and the 1975 "critical path", Mr. Freeburg moved the Union Oil matter be continued to the May 6th H.R.A. meeting. Mr. Rixe seconded the motion, and upon roll call the following voted: Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe, Mr. Greer. Nays: None. Motion carried. 4-1-75 H.R.A. Minutes Page 2 B. Report on the Feasibility Report. Mr. Luce informed the Authority that a feasibility report for public improve- ments in the 50th and France commercial area was prepared by the staff, and, on that basis, the City Council set a public hearing date for April 7th. He noted that a notice of public hearing was published in the Edina Sun, and notices were mailed to all of the tenants as well as the property owners informing them of the improvement hearing and indicating that 200 of the cost of the improvements is proposed to be assessed against the benefited property owners. The cost of streets, roads, traffic control devices, pedestrian walks, plazas, special lighting including undergrounding overhead utilities, parking lots, ramps, and land acquisition is to be included. No action taken. C. Urban Design Contract. Mr. Luce requested he be allowed to authorize Bather, Ringrose, Wolsfeld, the consultant, to enter into the final phases of the urban design contract if the City Council orders the public improvements and subsequent assessment at the April 7th hearing. Mr. Rixe moved the Executive Director be instructed to authorize BRW to begin the final phases of the urban design contract provided the assessment procedure is approved and the public improvements ordered at the April 7th City Council meeting. Mr. Nelson seconded the motion, and upon roll the following voted: Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe, Mr. Greer. Nays: None. Motion carried. D. Engineering Contract for Ramp. Mr. Luce recalled that six engineering firms had indicated an interest in-" designing and inspecting the construction of the proposed ramp for the north side of 50th Street. Of those six firms, Carl Walker & Associates, Dunham Associates, and Clark Engineering Co. were selected and interviewed by the staff. It was unanimously agreed that Carl Walker & Associates would be most capable because of their superior credentials and tremendous background in ramp design and construction inspection. Mr. Luce recommended the H.R.A. enter into an engineering contract for the north side parking ramp with Carl Walker and Associates; the design contract for the two level ramp would cost $16,000, and an hourly charge (not to exceed $4,000) would be added for the inspection. After discussion, Mr. Nelson moved that Carl Walker & Associates be selected as the north side ramp engineers, and the Executive Director, upon the H.R.A. attorney's review and approval of the contract, be authorized to execute the contract provided the City Council approves the proposed method of assessment and orders the public improvements on April 7th. Mr. Greer seconded the motion, and upon roll call the following voted: 4-1-75 H.R.A. Minutes Page 3 Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe, Mr. Greer. Nays: None. Motion carried. E. Request to Transfer Funds. Mr. Luce requested he be allowed to ask the City Council to transfer $78,000 into the H.R.A. account to pay the BRW and Carl Walker contracts, should the Council authorize the public improvements and assessment on April 7th. After discussion, Mr. Rixe moved to request the City Council to transfer funds to the H.R.A. account ($58,000 for the BRW contract and $20,000 for the Carl Walker contract) contingent on the Council's authorization of the public improvements. Mr. Lyall seconded the motion, and upon roll call the following voted: Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe, Mr. Greer. Nays: None. Motion carried. F. Report on Land Acquisition. Mr. Luce informed the H.R.A. that to date purchase options have been written for all four of the properties on the north side of 50th Street which must be acquired to construct the proposed parking ramp; the budgeted purchase price has been accepted for three of the properties, and no problems are anticipated with the fourth, Twin City Federal. Mr. Luce clarified that no agreement has been reached as yet with TCF because the president has been out of town. Mr. Luce noted the property owners have asked whether the parking and setback zoning ordinance codes will apply if the H.R.A. purchases their land up to the buildings and if they are unable to provide private parking. The property owners have requested the options include a clause to the affect that if they reconstruct or alter their buildings, setbacks will not be required and the provision of public parking will satisfy the parking requirement. Brief discussion followed. In reply to Mr. Rixe, Mr. Erickson stated the options are for $1 and are valid for six months. No action taken. G. Northern States Power Company and Northwestern Bell Telephone Company. Mr. Luce informed the Authority that he has met with representatives of NW Bell and NSP regarding the undergrounding of utilities on the north side of 50th Street, and no conflicts are anticipated. H. Community Development Fund Application. In reply to Mr. Freeburg, Mr. Luce recalled that an application has been made in conjunction with Hennepin County for community development funds. He noted that the 50th and France project is one of the activities eligible for funding, and the required environmental assessment is underway. f' e 4-1-75 H.R.A. Minutes Page 4 Mr. Luce informed the Authority that the City Council has authorized them to implement a housing assistance program if funding is received. He stated that although Edina cannot provide family housing within the HUD guidelines and therefore does not meet the Metropolitan Council's review criteria, the Metropolitan Council has indicated that Edina's portion of the Hennepin County application .will receive a favorable recommendation. I. BRW Contract - Status Report. Mr. Peter Jarvis of BRW displayed the boundary surveys and topo maps completed to date, and indicated that field work is behind schedule because the weather has made it impossible to obtain accurate elevation data. He expected the maps to be completed within 3-4 weeks. Mr. Jarvis presented several alternative schemes for the northwest quadrant of 50th and France integrating the north side ramp requirements and the pedestrian circulation system, and relating that to the trash and delivery service aspects. Discussion followed. Mr. Luce clarified that the pedestrian areas behind the buildings on the north side of 50th Street, the north side parking ramp, and the reconstruction of 4912 Street should be completed by mid-November, while the 50th Street improvements will not be accomplished until 1976. 4. Adjournment. No further discussion being heard, a motion to adjourn the meeting was made by Mr. Rixe and seconded by Mr. Lyall. Upon roll call the following voted: Ayes: Mr. Lyall, Mr. Nelson, Mr. Freeburg, Mr. Rixe, Mr. Greer. Nays: None. Motion carried. Meeting adjourned. Respectfully submitted, A"_� Greg Luce, Executive Director L J May 1, 1975 MEMORANDUM TO: Housing and Redevelopment Authority of Edina, Minnesota FROM: Greg Luce, Executive Director SUBJECT: May 6, 1975, H.R.A. Agenda Items Re: Agenda Item 3A - Union Oil Acquisition (continue to June 3, 1975) Attached is a copy of the letter of intent received from Union Oil Corporation. The staff and the City Attorney find this proposal unacceptable and are in the process of revising it for submittal back to the Union Oil Corporation. Mr. Foster has been continuously working with the Union Oil operators, and while we have been able to find stations, none have really been ideal relocations from their standpoint. We are now concentrating our relocation efforts within the City of Edina, and feel we --can only continue pursuing relocation alternatives until we have a break through. Re: Agenda Item 3B - Plan Modifications 1. As the consultants got into greater and greater detail on the north side, especially concerning new square footage of parking, it became evident to them that there would be a deficiency in the number of parking stalls. Consideration was therefore given to expanding the north side ramp to three stories, which was explored with the 50th and France Businessmen's Steering Committee. The cost of the third level would be approximately $200,000, which the staff then explored paying for. Our calculations showed that $40,000 would be assessed, and we would either have to increase our budget by $160,000 or eliminate elements within the existing budget to the extent of $160,000. Neither of these alternatives seemed desirable, so the staff therefore explored and found an alternate method of payment. That method would be to construct a four level ramp and to allow development to occur on the north side of 4912 Street in that area which is now proposed as a parking lot. The additional two levels would cost $400,000; $100,000 would be created by not acquiring and developing the north side parking lot, $60,000 would be assessed against the property owners, and the remaining amount of money would be captured tax increment from the new building allowed to be built on the north side of 4912 Street. This four level alternative has been explored with several members of the steering committee, the parking ramp consultant, and the design consultant, as well as with the city staff members. It is our recommendation that the H.R.A. make this minor plan amendment and authorize a modification of the parking ramp contract and the 50th and France Commercial Area Plan to include a four level rather than a two level ramp. 2. A second plan modification, which would be a major plan modification and therefore must be approved by the, City Council, would be to amend the plan by identifying the north of 49' Street parking lot as a 13,000 square foot buildable area. Memo to H.R.A. May 1, 1975 Page 2 Plan Modifications, continued 3. The final recommended plan amendment, which in the opinion of the City Attorney is considered to be a major plan amendment and therefore must be approved by the City Council, would be to add an alternative use to the southwest corner of 51st Street and France Avenue. That site is now identified for multiple family, 13-15 units, and should be amended to include as an alternate use elderly housing (40-50 units) . Re: Agenda Item 3C - Report on Land Acquisition The options for all of the property needed for the north side parking ramp and realignment of 49� Street have been delivered to the affected property owners. We have, as noted at the last H.R.A. meeting, run into one minor legal "snag" which we are now resolving by the attached ordinance amendment. This ordinance amendment has been approved by the Planning Commission and will be on the City Council agenda Monday, May 5th. Re: Agenda Item 3D - Progress Report The parking ramp consultants have been rapidly pursuing our constantly changing ideas for the north side 50th and France parking ramp, and by the time of the Tuesday evening meeting the staff should have a firm understanding of what that ramp will schematically look like. We have been offered the use of some office space at 50th and France and are pursuing the use of that space for a kind of "informational drop-in center" for persons who are affected by the project or persons considering leasing some of the new spaces being made available in the area. The office space could also be used for meetings which must be held within the project area. I GL:ln ' ORDINANCE NO. 811-A- AN ORDI\A-\CE AMENDING THE ZO\ING ORDINANCE (No. 811) TO ALLOW, UNDER CERTAIN CIRCU,iSTANCES, OFF-STREET PARKING REQUIREMENTS TO BE MET BY THE USE OF PUBLIC PARKING IN THE COMMERCIAL DISTRICT THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS: Section 1. Paragraph B of Paragraph 9 of Sec. 9 (Commercial District) ra of Ordinance No. 811 is hereby amended by adding the reto a Sub A p g ra P h (d) as follows: "(d) Use of Public Parking To Meet off-Street- Parking Requirements: "(1) Any principal use which, at the time of construction thereof, provided off-street parking spaces in the number and location, and with the control, then required by the . applicable ordinances of the City, or, if at the time of construction of a principal use there were no then applicable ordinances requiring off-street parking spaces but such prin- ide for off-street parking cipal use did nevertheless prov spaces on property under the same ownership as that of the principal use, and if the City of Edina or the Housing and Redevelopment Authority of Edina, Minnesota, thereafter acquires, for public parking purposes, the fee simple ownership of some or all of the parking spaces so provided, such principal use nevertheless may be retained and main tained on its then location, and a new principal use may be constructed on the same property as the prior principal use, without providing off-street parking additional to that provided for public parking, provided that such new principal use is of a size, measured in square feet of floor space, not greater than the prior principal use, and is for uses which do not, by application of the off-street parking requirements of the then applicable ordinances of the City, increase the required off-street parking spaces beyond those required for the uses in the prior principal use. "(2) Any principal use on property located within a redevelop- ment project approved by the City Council of the City pursuant to Chapter 462 of Minnesota Statutes, which principal use was in existence on the date such project was approved, and which project provides for public parking to serve the project area, may be reconstructed, or a new principal use constructed on the same property, without providing off-street parking additional to that provided for public parking, provided such Ordinance :'o. 811-A- Page 2 reconstructed or new principal use is of a size, measured in square feet of floor spare, not greater than the prior principal use, and is for uses which do not, by application of the off-street parking requirement of the then applicable ordinances of the City, increase the required off-street parking spaces beyond those required for the uses in the prior principal use; provided, however, that such a prior principal use may be expanded, and the uses thereof may be changed, to such size and such uses as are allowed by the then applicable ordinances of the City and by the plan, as modified pursuant to said Chapter 462, for such approved redevelopment project, without providing off-street parking spaces additional to those provided for public parkin,-. 11(3) If any increase in the size, or changes in the uses, of such a-prior principal use be made, beyond the size or other than the uses above allowed by (1) and (2) of this subparagraph, then additional off-street parking spaces shall be provided, pursuant to the then applicable ordinances of the City, but only for the additional spaces resulting from such increase in size or changes in uses." Sec. 2. This ordinance shall be in full force and effect upon its passage and publication. 1;. s C April 2, 1975 City of Edina and Edina Housing & Redevelopment Authority 4801 West 50th Street Edina, Minnesota 55424 Re: Union Oil Company - 50th and Halifax Station, Edina, Minnesota Dear Sirs: In accordance with discussions with representatives of the City of Edina (Edina) , representatives of Edina Housing & Redevelopment Authority (HRA) and representatives of Union Oil Company of California (Union) , we submit herewith the following letter of intent to evidence the intention of the parties to the foregoing discussions with respect to the following program: (a) It is understood that Edina and HRA have included the Union property at 50th and Halifax as part of the 50th and France Commercial Area Plan which contemplates acquisition of said Union property by condemnation or purchase. (b) There has been extensive review of possibilities of modifying and altering the layout of the Union property for the purpose of retaining said station at said location in such modified form without acquisition or condemnation by Edina-HRA. However, it is apparent that a program of retention of the Union station at said location is not feasible and therefore it is the intention of Edina, HRA and Union to proceed on the basis that the Union station will either have to be condemned or otherwise acquired by Edina and HRA. (c) In the light of the foregoing, Edina, HRA and Union propose to enter into a transaction whereby the Union property will be exchanged by Union for a filling station site to be acquired by Edina and HRA. (d) Union will convey its property free and clear of all encumbrances and will pay taxes payable in the year 1975 and will have no obligation for taxes and assessments payable in any year after 1975. (e) Edina and HRA will at their own cost and expense acquire a tract of land located at southwest quadrant of 76th Street and York Avenue in Edina along Interstate 494, whose dimensions are 100 feet by 200 feet, which is legally described on Exhibit A attached hereto and made a part hereof, and which is herein referred to as the York site. (f) It will be a condition precedent to the exchange transaction for Edina and HRA to obtain proper zoning for said York tract to permit Union to operate a gasoline filling station and car wash and to conduct thereon activities normally associated therewith and will at their own expense obtain all necessary planning commission approval, building permits, survey and title insurance policy. t - 2 - (g) It will be the obligation of Edina and HRA at their own expense to level the York site by removal of material so that the grade thereof is the same as the surrounding streets. (h) In making such exchange, Union will convey fee title to said Union station subject only to the right of Bernard Balfanz and Francis Coe, present tenants and operators of said Union station, to remain in possession under the terms of the existing lease and pay rentals as therein provided to Edina and HRA and to continue to operate their business under said existing lease, which will expire on November 1, 1976, and subject also to the right of Union and said tenants to remove trade fixtures, including pumps, air compressor, greasing equipment, hoists and furnaces, at the expiration of said lease. Union will continue to supply gasoline, tires, batteries, accessories and other petroleum products under the existing supply contract with said tenants so long as said filling station lease remains in force. Edina and HRA will by warranty deed convey good merchantable title to the York site to Union. (i) Union on the one hand and Edina and HRA will establish the value of their respective properties by appraisal. Union will appoint one real estate appraiser and Edina and HRA will jointly appoint another real estate appraiser and said two appraisers will appoint a third real estate appraiser. If the Union appraiser and the Edina-HRA appraiser cannot agree on a third appraiser, such third appraiser shall be appointed by the chief judge of the District Court of Hennepin County. The price at which the York property is to be figured in making the exchange shall be the actual purchase price paid by Edina-HRA for the acquisition thereof, not including however any other expense, such as cost of zoning, obtaining building and special use permits, or other preparatory work in connection therewith. In any event, the price at which said York site shall be taken in shall be the lower of the cost thereof as so defined or appraisal thereof by the aforesaid appraisers. (j) The difference between the appraised value of the Union station and the cost of appraisal, as the case may be, of the York site shall be paid by Edina-HRA to Union in cash at time of closing. (k) Union will conduct a feasibility study of the York site promptly after receiving written notice from Edina-HRA that it has obtained an option from the present owners of said site to acquire the same. The foregoing letter of intent is subject to the results of a feasibility study to be conducted by the Union engineering staff with respect to the York site and is subject to preparation and execution of a written agreement setting forth the terms and provisions acceptable to Union Marketing Executives, Palatine, Illinois, and Edina-HRA, and as finally agreed upon by the parties hereto. UNION OIL COMPANY OF CALIFORNIA By. Its The undersigned concur in the foregoing letter,of intent. CITY OF EDINA By. Mayor EDINA HOUSING & REDEVELOPMENT AUTHORITY By. Chairman