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HomeMy WebLinkAbout2015-10-20 Work SessionAgenda Work Session City of Edina, Minnesota Edina City Hall Community Room Tuesday, October 20, 2015 5:30 PM I.Call To Order II.Roll Call III.Quarterly Business Meeting - Finance IV.Third Quarter Work Plan Updates V.Weber Woods Update VI.Park, Recreation and Trails Strategic Plan VII.Calendar Of Events VIII.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 20, 2015 Agenda Item #: III. To:Mayor and City Council Item Type: Advisory Communication From:Eric Roggeman, Finance Director Item Activity: Subject:Quarterly Business Meeting - Finance Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: This item is for discussion only. INTRODUCTION: In 2007, the City started a quarterly review process for general fund financials called Quarterly Update. Quarterly Update is a two-page written summary of finances and notable transactions in the general fund. In 2012, the City added quarterly business meetings held on the second work session after every calendar quarter end. At quarterly business meetings staff presents to Council finances and notable transactions in the general fund and all the enterprise funds. In some quarters, financial data is not ready in time to be included in Council packets prior to the meeting. This quarter the financial data is ready and is attached for your review. ATTACHMENTS: Description General Fund Quarterly Update Quarterly Financial Presentation CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2015 G:\P&L's\Quarterly Financial Update\2015\Quarterly Update.docx 1 General Fund - Revenues General Fund revenues total $20,351,783 through September 30, 2015. This amount represents 60% of total budgeted revenues for all of 2015, which is higher than 58% a year ago at the same time. License and permit revenue increased $345,280 from last year due to increased permit activity. The City has experienced rapid growth in permit revenue since 2009 of 15%, 13%, 16%, 32% and 9% annually from 2010 through 2014. The pace so far in 2015 is another 10% increase. We have also received $800,000 of parkland dedication fees through September 30 this year, with $500,000 being transferred to the Construction Fund to fund the Park Signage Improvement Project. General Fund – Expenditures Total General Fund expenditures are 72.5% of budget so far this year, which is higher than a 70% rate a year ago. With a large percentage of our General Fund budget tied to wages and benefits, it is common for our expenditures to be very consistent throughout the year, meaning that most years we use about 25% of our budget every quarter. A breakdown of expenditures by functional category is below. General government expenditures are 72% of budget so far this year, which is lower than the 2014 rate of 74%. Severance expenditures are high again in 2015, with vacation and sick time payouts of about $316,000 so far this year. Many of the retirements that cause severance expenses also reduce ongoing salary and benefits expenditures. Although severance expenditures are higher than budgeted, the excess is paid for by assigned fund balance that we hold in the general fund for this purpose. Public safety expenditures are 72% of budget for 2015, which is higher than the 2014 rate of 68.5%. Staffing levels have increased since 2014 to manage the ongoing increases in permit activity. Public works expenditures total 72.5% of budget for 2015, which is higher than the 2014 rate of 70%. The higher expenditure rate in 2015 is partially due to the Street Maintenance Division in the Public Works Department getting an earlier start on street maintenance because of the earlier spring we had this year compared to last year. Parks and recreation expenditures are 71% of budget in 2015, which is slightly higher than the 2014 rate of 70%. The parks department can have a spending pattern that is somewhat seasonal, and it can vary from year to year and quarter to quarter. Other expenditures increased from the prior year due to timing differences in overall insurance payments. Finance distributes these insurance expenditures to other departments through our Central Services function at the end of the year as part of the annual audit process, and large variances during the year can be common. CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2015 G:\P&L's\Quarterly Financial Update\2015\Quarterly Update.docx 2 2014 Over/ Increase/ Budget Actual (Under)Actual (Decrease) Revenues: Property taxes (1) 22,810,958$ 11,671,708$ (11,139,250)$ 11,015,358$ 656,350$ Franchise and lodging tax 770,000 421,504 (348,496) 406,408 15,096 Licenses and permits (2) 3,830,080 3,785,028 (45,052) 3,439,748 345,280 Intergovernmental (3) 1,113,500 532,179 (581,321) 365,521 166,658 Charges for service 3,969,494 2,555,175 (1,414,319) 2,605,038 (49,863) Fines and forfeitures 950,000 719,748 (230,252) 639,627 80,121 Other revenues 611,100 666,441 55,341 807,879 (141,438) Total revenues 34,055,132 20,351,783 (13,703,349) 19,279,579 1,072,204 Expenditures: Administration 1,619,238 1,164,203 (455,035) 1,164,095 108 Comm & tech services 1,040,674 750,425 (290,249) 784,948 (34,523) Human resources 495,637 325,057 (170,580) 338,370 (13,313) Severance 200,000 315,963 115,963 359,346 (43,383) Finance 904,918 578,751 (326,167) 591,050 (12,299) Community development 1,612,160 1,077,282 (534,878) 1,083,110 (5,828) Public works 8,459,610 6,270,022 (2,189,588) 5,815,474 454,548 Engineering 1,735,095 1,126,106 (608,989) 1,063,068 63,038 Police 10,357,415 7,227,948 (3,129,467) 7,089,002 138,946 Fire 7,007,398 5,224,866 (1,782,532) 4,470,894 753,972 Parks & recreation 1,388,087 990,354 (397,733) 950,811 39,543 Other - 165,057 165,057 110,133 54,924 Total expenditures 34,820,232 25,216,034 (9,604,198) 23,820,301 1,395,733 Revenues over (under) expenditures (765,100) (4,864,251) (4,099,151) (4,540,722) (323,529) Other financing sources (uses): Transfers in (out) Liquor fund (4) 765,100 - (765,100) - - Other - (500,000) (500,000) (2,069,968) 1,569,968 Parkland dedication - 800,000 800,000 397,278 402,722 Total other financing source 765,100 300,000 (465,100) (1,672,690) 1,972,690 Net increase (decrease) in fund balance -$ (4,564,251)$ (4,564,251)$ (6,213,412)$ 1,649,161$ 1 The City receives the first property tax payment from the County in June and the second payment in December 2 The licenses and permits category includes building permits. 3 The intergovernmental category includes grants from Federal, state and county sources. Generally, most of the grants the City receives are reimbursement grants, which means that if grant revenue increases, expenditures must also increase by an equal or greater amount. 4 The annual liquor fund transfer is always made in December. Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual General Fund For the nine months ended September 30, 2015 2015 10/13/2015 1 The CITY of EDINA Quarterly Council Business Meeting Financial Update October 20, 2015 City Council Work Session The CITY of EDINA2015 General Fund Revenue •2015 YTD = $20.4M vs. $19.3M in 2014. (5.6% increase) •59.8% of budget, compared to 58.1% in 2014 •2010-2014 average rate is 57.5% Expenditures •2015 YTD = $25.2M vs. $23.8M in 2014. (5.9% increase) •72.4% of budget, compared to 70.2% in 2014. •2010-2014 average rate is 71.2% Key Metric: License & Permit Revenue •2015 YTD = $3.8M vs. $3.4M in 2014. (10% increase) •98.8% of budget, compared to 104.9% in 2014. www.EdinaMN.gov 2 10/13/2015 2 The CITY of EDINA Key Metric: Water pumped out of City wells •2015 YTD water pumped = 1.87B gallons vs. 1.91B gallons in 2014. •2010-2014 average pumping rate was 2.04B gallons Jan-Sept. www.EdinaMN.gov 3 Utilities Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Utilities Fund Operating Revenue 2015 Actual 2015 Budget The CITY of EDINA Key Metric: Customer Counts •2015 YTD customers = 348,937 vs. 373,778 in 2014. •2010-2014 average count was 369,489. Based on this figure, 2015 customer numbers are down 5.6% from historical averages. www.EdinaMN.gov 4 Liquor Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Liquor Fund Operating Revenue 2015 Actual 2015 Budget 10/13/2015 3 The CITY of EDINA www.EdinaMN.gov 5 Liquor Fund 25.86 26.44 26.22 28.83 26.27 26.67 26.33 28.25 24.78 25.58 25.56 - - 5.00 10.00 15.00 20.00 25.00 30.00 35.00 2013 Q1 2013 Q2 2013 Q3 2013 Q4 2014 Q1 2014 Q2 2014 Q3 2014 Q4 2015 Q1 2015 Q2 2015 Q3 2015 Q4 Liquor Fund Sales per Customer Gross revenue (sales) per customer The CITY of EDINA www.EdinaMN.gov 6 Liquor Fund - 100,000 200,000 300,000 400,000 500,000 600,000 Q1 Q2 Q3 Q4 Liquor Fund Operating Income 2010 2011 2012 2013 2014 2015 Actual 10/13/2015 4 The CITY of EDINA Key Metric: Season passes sold •2015 YTD passes = 3,265 (10,218 people) vs. 3,462 (10,617 people) in 2014. •2010-2014 average sales were 3,382. Note that new POS system in 2012 may distort this comparison slightly. www.EdinaMN.gov 7 Aquatic Center Fund 0% 10% 20% 30% 40% 50% 60% Q1 Q2 Q3 Q4 Aquatic Center Operating Revenue 2015 Actual 2015 Budget The CITY of EDINA Key Metric: Golf rounds played (Braemar, Executive & Fred Richards) •2015 YTD rounds = 60,246 vs. 81,469 in 2014. •2010-2014 average rounds were 82,705. www.EdinaMN.gov 8 Golf Course Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Golf Course Fund Operating Revenue 2015 Actual 2015 Budget 10/13/2015 5 The CITY of EDINA •Operating income improved $97,333 from 2014 YTD. •Actual expenses have come in under budget by approximately 5% each quarter while revenues have been on average only 2% under per quarter. www.EdinaMN.gov 9 Golf Course Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Golf Course Fund Operating Expense 2015 Actual 2015 Budget The CITY of EDINA •Operating income improved $97,333 from 2014 YTD. •Actual expenses have come in under budget by approximately 5% each quarter while revenues have been on average only 2% under per quarter. •Revenue pace slowed down in Q3 due to the range and Braemar Executive closures. www.EdinaMN.gov 10 Golf Course Fund (600,000) (400,000) (200,000) - 200,000 400,000 600,000 Q1 Q2 Q3 Q4 Golf Course Fund Operating Income (Loss) 2010 2011 2012 2013 2014 2015 10/13/2015 6 The CITY of EDINA Key Metric: Ice rental hours sold •2015 hours sold = 2,954 prime & 2,975 nonprime vs. 2,246 prime & 2,647 nonprime in 2014. •Utilization = 66% in 2015 vs. 67% in 2014. www.EdinaMN.gov 11 Arena Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Braemar Arena Operating Revenue 2015 Actual 2015 Budget The CITY of EDINA •Expenses have increased about $270K from 2014 YTD. www.EdinaMN.gov 12 Arena Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Braemar Arena Operating Expense 2015 Actual 2015 Budget 10/13/2015 7 The CITY of EDINA www.EdinaMN.gov 13 Art Center Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Art Center Operating Revenue 2015 Actual 2015 Budget The CITY of EDINA www.EdinaMN.gov 14 Edinborough Park Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Edinborough Operating Revenue 2015 Actual 2015 Budget 10/13/2015 8 The CITY of EDINA www.EdinaMN.gov 15 Centennial Lakes Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Centennial Lakes Operating Revenue 2015 Actual 2015 Budget The CITY of EDINA www.EdinaMN.gov 16 Sports Dome Fund 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Q1 Q2 Q3 Q4 Braemar Field Operating Revenue 2015 Actual Date: October 20, 2015 Agenda Item #: IV. To:Mayor and City Council Item Type: Other From:Scott H. Neal, City Manager Item Activity: Subject:Third Quarter Work Plan Updates Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Review 2014-2015 Work Plan. ATTACHMENTS: Description 2015 3rd Qtr Work Plan Updates 1 Th e C i t y o f E d i n a ’ s m i s s i o n i s t o p r o v i d e e f f e c t i v e an d v a l u e d s e r v i c e s , m a i n t a i n a s o u n d p u b l i c i n f r a s t ru c t u r e , o f f e r p r e m i e r p u b l i c f a c i l i t i e s a n d gu i d e t h e d e v e l o p m e n t a n d r e d e v e l o p m e n t o f l a n d s , a l l i n a m a n n e r t h a t s u s t a i n s a n d i m p r o v e s t h e u n c o m m on l y h i g h q u a l i t y o f l i f e e n j o y e d b y ou r r e s i d e n t s a n d b u s i n e s s e s . O u r v i s i o n i s t o b e t he p r e e m i n e n t p l a c e f o r l i v i n g , l e a r n i n g , r a i s i n g f a mi l i e s a n d d o i n g b u s i n e s s d i s t i n g u i s h e d b y : • A l i v a b l e e n v i r o n m e n t • Ef f e c t i v e a n d v a l u e d c i t y s e r v i c e s • A s o u n d p u b l i c i n f r a s t r u c t u r e • A b a l a n c e o f l a n d u s e s , a n d • In n o v a t i o n Th e C i t y o f E d i n a i s k n o w n f o r e x c e l l e n t c i t y s e r v i ce s a n d s o u n d f i s c a l m a n a g e m e n t . O u r o n g o i n g w o r k wi l l c o n t r i b u t e t h i s t o t r a d i t i o n . I n ad d i t i o n t o o u r c o r e s e r v i c e s , t h e C o u n c i l h a s i d e n t if i e d s i x p r i o r i t i e s f o r t h e 2 0 1 4 - 1 5 b i e n n i a l b u d g e t i n s u p p o r t o f o u r m i s s i o n a n d v i s i o n : • Co m m u n i t y V i s i o n • In f r a s t r u c t u r e • Co m m e r c i a l a n d M i x e d U s e R e d e v e l o p m e n t • Wo r k f o r c e • Co m m u n i c a t i o n a n d E n g a g e m e n t • Av i a t i o n N o i s e T h e s e t h e m e s w i l l g u i d e o u r o r g a n i z a t i o n a s w e i d e nt i f y p r o j e c t s a n d p r i o r i t i z e o u r w o r k . 20 1 4 - 1 5 C i t y o f E d i n a S t r a t e g i c P r i o r i t i e s 2 Co m m u n i t y V i s i o n De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s A c l e a r v i s i o n o f a d e s i r e d f ut u r e w i l l h e l p f o c u s o u r d a i l y e f f o r t s an d s u s t a i n a h i g h q u a l i t y o f l i f e . A v i s i o n f o r t h e c o m m u n i t y th r o u g h t h e y e a r 2 0 4 0 t h a t r e f l e c t s t h e u n i q u e c h a r ac t e r , v a l u e s an d p r i o r i t i e s o f o u r c i t i z e n s a n d s t a k e h o l d e r s w i l l b e d e v e l o p e d . Br o a d c o m m u n i t y p a r t i c i p a t i o n w i l l b e c e n t r a l t o o u r e f f o r t a n d cr i t i c a l t o i t s u l t i m a t e s u c c e s s . • Fu t u r e • Va l u e s • 20 4 0 - o r d a t e c e r t a i n i n t h e f u t u r e • Pr i o r i t i e s • A V i s i o n P l a n w i l l b e i n p l a c e p r i o r t o n e x t C o m p r e hensive Pl a n u p d a t e . • 12 0 0 c i t i z e n s i n v o l v e d i n a c o m m u n i t y p r o c e s s t o c r eate a vi s i o n . Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 2 0 1 5 Id e n t i f y c o n s u l t i n g p a r t n e r b y 3 / 1 / 1 4 . (A d m i n ) Co m p l e t e d . Co u n c i l w o r k s e s s i o n w a s h e l d i n J a n u a r y t o c l a r i f y go a l s . C o n s u l t a n t R F I w a s i s s u e d i n M a r c h . F u t u r e IQ selected as co n s u l t a n t i n J u n e . Co m p l e t e v i s i o n i n g p r o c e s s b y 1 2 / 1 / 1 4 . (A d m i n ) Co m p l e t e d . He l d “ t h i n k t a n k ” w o r k s h o p s c h e d u l e d f o r Se p t e m b e r 9 a n d 1 1 w i t h 1 1 0 p a r t i c i p a n t s . C o m m u n i t y outreach in c l u d e d f i v e p u b l i c s e s s i o n s a n d o v e r 3 0 m e e t i n g s hosted by in d i v i d u a l s o r o u t s i d e o r g a n i z a t i o n s . C o l l e c t e d o v er 5 9 1 s u r v e y s . Ap p r ov e c o m m u n i t y v i s i o n b y 3 / 1 / 1 5 . (A d m i n ) Co m p l e t e d . Fi n a l v e r s i o n o f V i s i o n E d i n a S t r a t e g i c V i s i o n a n d Fr a m e w o r k R e p o r t a p p r o v e d a t M a y 1 9 , 2 0 1 5 C i t y C o u n c il me e t i n g . Ot h e r : No u p d a t e . In f r a s t r u c t u r e De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s Th e C i t y i s c o m m i t t e d t o p r e s e r v i n g a n d e x p a n d i n g i nf r a s t r u c t u r e sy s t e m s t o m a i n t a i n r e l i a b i l i t y a n d q u a l i t y , a n d t o me e t t h e de m a n d s o f e x p a n s i o n a n d r e d e v e l o p m e n t . T h i s w i l l b e ac c o m p l i s h e d t h r o u g h a l o n g - t e r m f i n a n c i n g p l a n t h a t b a l a n c e s pr u d e n c e a n d c o m m u n i t y e x p e c t a t i o n s . • Co n s t r u c t i o n F u n d s t r u c t u r a l d e f i c i t e l i m i n a t e d b y 3/1/20. • Ce n t e n n i a l L a k e s T I F s p e n d i n g p l a n a d o p t e d a n d im p l e m e n t e d b y 1 2 / 3 1 / 1 5 . • Mu n i c i p a l f a c i l i t i e s u p g r a d e s c o p e f i n a l i z e d b y 1 2 / 31/15. • 25 , 0 0 0 f e e t o f b i c y c l e i m p r o v e m e n t s a n d 5 , 2 0 0 f e e t of 3 • Fi n a n c i n g • Pr e s e r v a t i o n • Ex p a n s i o n si d e w a l k s a r e c o m p l e t e d e a c h y e a r . Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 2 0 1 5 Co n v e r t a h a l f m i l l i o n i n u n r e s e r v e d G e n e r a l F u n d b al a n c e t o op e r a t i n g b u d g e t b y t i g h t e n i n g r e v e n u e a n d e x p e n d i t ur e e s t i m a t e s an d i n c r e a s i n g c o n s t r u c t i o n f u n d l i n e i t e m o v e r t h e t w o y e a r pe r i o d . (F i n a n c e ) Co m p l e t e d . T h e 2 0 1 5 a d o p t e d b u d g e t i n c l u d e s s i g n i ficant in c r e a s e s i n g e n e r a l f u n d r e v e n u e e s t i m a t e s , l i c e n s e and permit re v e n u e i n p a r t i c u l a r . T h e a d o p t e d b u d g e t a l s o a l l o cates an ad d i t i o n a l $ 6 2 5 , 0 0 0 o f t h e p r o p e r t y t a x l e v y t o f u n d equipment re p l a c e m e n t i n t h e c o n s t r u c t i o n f u n d . Me e t w i t h U t i l i t y c o m p a ni e s o n c e e a c h y e a r t o a s s e s s f u t u r e p l a n s an d t o a d v o c a t e f o r i n t e r e s t s o f E d i n a r e s i d e n t s a n d b u s i n e s s e s . (E n g i n e e r i n g ) En g a g i n g i n o n -go i n g d i s c u s s i o n s w i t h a l l u t i l i t y c o m p a n i e s t o co n t i n u e a s s e s s i n g f u t u r e p l a n s . Co m p l e t e p h y s i c a l e v a l u a t i o n o f a l l Ci t y b u i l d i n g s a n d f a c i l i t i e s i n or d e r t o d e v e l o p a c o m p r e h e n s i v e m a i n t e n a n c e p l a n a nd re p l a c e m e n t s c h e d u l e b y 6 / 3 0 / 1 4 . (P u b l i c W o r k s ) Co m p l e t e d . A p h y s i c a l e v a l u a t i o n o f a l l C i t y b u i l d i n g s a n d fa c i l i t i e s h a s b e e n c o m p l e t e d . I n c o n j u n c t i o n w i t h t h e E n e r g y a n d En v i r o n m e n t C o m m i s s i o n B u i l d i n g s u b c o m m i t t e e , p r e p a rations ar e b e i n g m a d e f o r a c o m p r e h e n s i v e m a i n t e n a n c e a n d re p l a c e m e n t p l a n t h a t f o c u s e s o n e n e r g y e f f i c i e n c y im p r o v e m e n t s . Co m p l e t e L i v i n g S t r e e t s P l a n b y 1 2 / 3 1 / 1 4 an d r e l a t e d p r o j e c t s : (E n g i n e e r i n g ) Fr a n c e A v e p e d e s t r i a n c r o s s i n g s b y 1 2 / 3 1 / 1 4 54 th S t r e e t b y 1 2 / 3 1 / 1 4 Tr a c y A v e n u e p l a n b y 1 2 / 3 1 / 1 5 Li v i n g S t r e e t s P l a n a d o p t e d . Th e S i d e w a l k Fa c i l i t i e s M a p w a s ap p r o v e d b y C o u n c i l a n d w i l l a m e n d t h e C o m p r e h e n s i v e Plan. Fr a n c e A v e p e d e s t r i a n c r o s s i n g s p r o j e c t i s c o m p l e t e . 54 th Street Pr o j e c t i s u n d e r c o n s t r u c t i o n . Tr a c y A v e n u e P r o j e c t f r o m B e n t o n t o T H 6 2 i s s c h e d u l ed for a pu b l i c h e a r i n g i n D e c e m b e r a n d c o n s t r u c t i o n i n 2 0 1 6 . Engineering me t w i t h r e s i d e n t s o n S e p t e m b e r s 2 0 1 4 a n d J u n e 2 0 1 5 to discuss th e p r o j e c t . W e a l s o c o n d u c t e d a k i c k - o f f m e e t i n g on December 19 w i t h t h e f i r e a n d p u b l i c w o r k s d e p a r t m e n t s t o d e termine key re q u i r e m e n t s o f t h e p r o j e c t . W e r e c e n t l y r e c e i v e d a variance fr o m t h e S t a t e A i d O f f i c e f o r t h e h o r i z o n t a l c u r v e s . Co m p l e t e d r i v i n g r a n g e a n d c a r t p a t h p r o j e c t s a t B r ae m a r G o l f Co u r s e b y 1 2 / 3 1 / 1 5 . (P a r k s & R e c ) Th e d r i v i n g r a n g e a n d p a r 3 p r o j e c t s w i l l b e s u b s t a ntially co m p l e t e d b y 1 0 / 1 6 / 1 5 . S o m e w o r k o n t h e n o n - p l a y i n g areas of th e c o u r s e w i l l c o n t i n u e i n t o N o v e m b e r . T h e B r a e m a r Master Pl a n w a s a p p r o v e d o n J u n e 2 , 2 0 1 5 . Co m p l e t e P a r k s M a s t e r P l a n b y 1 2 / 3 1 / 1 4 (P a r k s & R e c ) Th e P a r k S t r a t e g i c P l a n w a s p r e s e n t e d t o t h e C i ty C o u n c i l o n J u n e 4 17 . T h e C i t y C o u n c i l w i l l b e r e v i e w i n g t h e r e v i s e d s t r a t e g i c p l a n wi t h e x e c u t i v e s u m m a r y a t t h e 1 0 / 2 0 / 1 5 w o r k s e s s i o n . Ad o p t a n d i m p l e m e n t C e n t e n n i a l L a k e s T I F s p e n d i n g p la n b y 12 / 3 1 / 1 5 (A d m i n ) Th e 20 1 5 -19 C I P i n c l u d e s in f r a s t r u c t u r e p r o j e c t s a n t i c i p a t e d t o b e fu n d e d w i t h r e m a i n i n g i n c r e m e n t f r o m t h e C e n t e n n i a l Lakes TIF Di s t r i c t . Fi n a l i z e s o u t h e a s t E d i n a s a n i t a r y s e w e r c a p a c i t y s t ud y b y 4 / 1 / 1 4 fo r i n c l u s i o n i n t h e C I P . (E n g i n e e r i n g ) Co m p l e t e d . St u d y h a s b e e n c o m p l e t e d a n d w i l l b e u s e d for CIP pl a n n i n g p u r p o s e s . Co m p l e t e c o n s t r u c t i o n o f t h e s p o r t s d o m e b y t h e e n d o f 2 0 1 4 . (P a r k s & R e c ) Co n s t r u c t i o n i s c o m p l e t e w i t h t h e e x c e p t i o n o f a f e w minor pu n c h l i s t i t e m s w h i c h w i l l b e c o m p l e t e d b y t h e e n d of 2015. Ot h e r : No u p da t e . Co m m e r c i a l a n d M i x e d U s e R e d e v e l o p m e n t De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s De v e l o p m e n t a n d r e n e w a l o f c o m m e r c i a l a n d r e s i d e n t i al a r e a s i s es s e n t i a l t o t h e o n - g o i n g h e a l t h o f t h e c i t y . T h e C it y w i l l f o c u s o n th e 5 0 th & F r a n c e a n d G r a n d v i e w a r e a s t o c r e a t e m a x i m u m po s i t i v e i m p a c t . T a x i n c r e m e n t f i n a n c i n g a n d o t h e r to o l s w i l l b e us e d t o p r o v i d e i n c e n t i v e s t o d e v e l o p i n w a y s c o n s i st e n t w i t h t h e Ci t y ’ s l a n d u s e , t r a n s i t , d e n s i t y a n d h e a l t h g o a l s . • 50 th & F r a n c e • Gr a n d v i e w • TI F • Tr a n s i t / L a n d u s e / D e n s i t y / H e a l t h • Pu b l i c p a r k i n g c a p a c i t y a t 5 0 th a n d F r a n c e i s i n c r e a s e d b y 20 % . T h e p e r c e p t i o n o f p a r k i n g a v a i l a b i l i t y a t 5 0 th and France is i m p r o v e d . G r o u n d b r o k e n f o r r e d e v e l o p m e n t o f p a r king fa c i l i t y b y 1 2 / 3 1 / 1 4 . • Gr a n d v i e w r e d e v e l o p m e n t p l a n e x e c u t e d w i t h f i n a l p u blic sp a c e p l a n b y 1 2 / 3 1 / 1 5 . • Fr a n c e A v e p e d e s t r i a n p l a n i m p r o v e m e n t s c o m p l e t e d b y 12 / 3 1 / 1 4 . • Re d e v e l o p m e n t r o a d w a y i m p r o v e m e n t s s u b s t a n t i a l l y co m p l e t e d f o r H a z e l t o n b y 1 2 / 3 1 / 1 4 . Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 2 0 1 5 Co m p l e t e p l a n s t o e x p a n d N o r t h R a m p a n d p l a n i m p r o v em e n t s a t ot h e r r a m p s b y 1 2 / 3 1 / 1 4 . C o m p l e t e r a m p p r o j e c t s b y 12 / 3 1 / 1 5 . (A d m i n ) Re s t o r a t i o n w o r k t o p a r k i n g r a m p s , s t r e e t s c a p e & w a y finding sy s t e m i s c o m p l e t e . B i d s f o r s o u t h r a m p e l e v a t o r w e re rejected du e t o e x c e s s i v e c o s t . E x p a n s i o n p l a n s f o r N o r t h R amp discussed in Q 2 w i t h d e s i g n a n d i m p l e m e n t a t i o n a n t i c i p a t e d i n 2016-2017. Im p l e m e n t r a m p d e m a n d m a n a g e m e n t s y s t e m b y 5 / 3 1 / 1 4 . (A d m i n ) Co m p l e t e d . Si g n i f i c a n t c h a n ge s t o e m p l o y e e p e r m i t p a r k i n g po l i c y a n d f e e s w e r e i m p l e m e n t e d i n M a y 2 0 1 4 w i t h m inor ad j u s t m e n t s i m p l e m e n t e d i n J a n u a r y 2 0 1 5 . Co m p l e t e s m a l l a r e a p l a n f o r W o o d d a l e a n d V a l l e y V i ew b y WV V S m a l l A r e a P l a n w a s a p p r o v e d a t t h e A p r i l 7 , 2 0 1 5 Council 5 12 / 3 1 / 1 4 a n d C a h i l l a n d 7 0 th St r e e t b y 1 2 / 3 1 / 1 5 . (A d m i n / C o m m u n i t y D e v e l o p m e n t ) me e t i n g . P l a n w a s s u b m i t t e d t o t h e M e t r o p o l i t a n C o uncil for re v i e w . Ap p r o v e r e d e v e l o p m e n t p l a n f o r f o r m e r p u b l i c w o r k s si t e b y 7/ 1 / 1 4 ; c o m p l e t e p r o j e c t b y 1 2 / 3 1 / 1 5 . (A d m i n ) In p r o g r e s s . C o l l ab o r a t i v e p l a n n i n g p a r t n e r s h i p w i t h F r a u e n s h u h wa s c o n d u c t e d i n 2 0 1 4 - 2 0 1 5 . T h e p r e f e r r e d p r o j e c t i s a co m b i n a t i o n o f c o m m u n i t y c e n t e r , p u b l i c p a r k i n g , a n d multi- fa m i l y r e s i d e n t i a l . A d d i t i o n a l i n f o r m a t i o n w i l l b e ga t h e r e d a b o u t tr a n s p o r t a t i o n n e t w o r k a n d c o m m u n i t y p r o g r a m m i n g f o r further co n s i d e r a t i o n i n Q 2 2 0 1 6 . Ap p r o v e r e d e v e l o p m e n t a g r e e m e n t w i t h t h e S c h o o l D i s tr i c t f o r t h e cu r r e n t S c h o o l D i s t r i c t b u s b a r n s i t e b y b o t h t h e C it y a n d t h e Sc h o o l b y J u l y 1 , 2 0 1 4 . ( A d m i n ) Wo r k w i t h 5 0 th an d F r a n c e p r o p e r t y ow n e r s o n r e d e v e l o p m e n t pr o j e c t s . (A d m i n ) Th e f a ç a d e o f t h e 3 9 3 9 W . 5 0 th bu i l d i n g a n d E d i n a L i q u o r S t o r e wi l l b e c o m p l e t e i n N o v e m b e r . W a l g r e e n ’ s o w n e r i s c o nsidering mi x e d - u s e r e d e v e l o p m e n t a n d w i l l p u r s u e r e z o n i n g i n Q4 2015. Ou t l i n e d e v e l o p m e n t g o a l s a n d i n c e n t i v e s r e l a t e d t o s u s t a i n a b i l i t y , he a l t h a n d t r a n s i t / c o n n e c t i v i t y b y 1 2 / 3 1 / 1 5 . (C o m m u n i t y D e v ) Ne g o t i a t i o n s i n d e v e l o p m e n t g o a l s c o n t i n u e a s p a r t of a PUD. A li s t o f g o a l s i s p r o v i d e d i n t h e P U D O r d i n a n c e . T h e V a l l e y V i e w Wo o d d a l e S m a l l A r e a P l a n a d o p t e d p r i n c i p l e s t h a t a d d ress bu i l d i n g s t h a t “ e n g a g e t h e s t r e e t , ” t o a l l o w b u i l d i n gs up to the st r e e t a n d m a k i n g c o n n e c t i o n s t o s i d e w a l k s . T h i s i s now used in al l p r o j e c t s a s a s p e c i f i c g o a l . S t a f f c o n t i n u e s t o w o r k w i t h t h e ho u s i n g f o u n d a t i o n i n d e v e l o p i n g a n a f f o r d a b l e h o u s ing policy. On c e a d o p t e d t h i s w o u l d a l s o b e c o m e a d e v e l o p m e n t g oal. Ma s t e r r e d e v e l o p m e n t p l a n f o r P e n t a g o n P a r k a p p r o v e d b y 12 / 3 1 / 1 4 . (C o m m D e v ) Pr e l i m i n a r y s i t e p l a n a p p r o v a l a n d P U D z o n i n g w a s g ranted in Ma r c h 2 0 1 4 . A f u l l T I F r e d e v e l o p m e n t a g r e e m e n t w a s completed in M a y 2 0 1 4 . T h e d e v e l o p e r c o n t i n u e s t o m o v e a h e a d with re d e v e l o p m e n t p l a n s f o r e a c h p o r t i o n o f t h e s i t e . T he south pa r c e l w a s c l e a r e d i n D e c e m b e r 2 0 1 4 , a h e a d o f o r i g i n al schedule. De v e l o p e r i s s t a r t i n g t o c o n s i d e r f i r s t p h a s e ; a n t i ci p a t i o n o f l a t e 20 1 5 f o r a f u l l r e z o n i n g . S t a f f c o n t i n u e s t o m e e t wi t h t h e de v e l o p e r t w i c e p e r m o n t h . T h e y a r e g e t t i n g c l o s e t o proceeding wi t h t h e f i r s t p h a s e o f d e v e l o p m e n t a n d a n o v e r a l l master re d e v e l o p m e n t p l a n . T h e r e i s a p o t e n t i a l t h a t p r o c e ss will begin in t h e f o u r t h q u a r t e r o f t h i s y e a r , b u t n o t l i k e l y . Ot h e r : In a d d i t i o n t o t h e s c h e d u l e d w o r k l o a d , s t a f f h a s h e l pe d a d v a n c e s e v e r a l r e d e v e l o p m e n t p r o j e c t s , p r i m a r i ly i n t h e G r e a t e r 6 So u t h d a l e a r e a . M a n y n e w c o m me r c i a l p r o j e c t s w e r e a p p r o v e d i n 2 0 1 4 a n d a r e i n v ar i o u s s t a g e s o f c o n s t r u c t i o n . H i g h l i g h t s i n c l u d e : Th i n k B a n k – G r a n d O p e n i n g N o v e m b e r 2 0 1 4 . On y x m i x e d - u s e o n Y o r k A v e – P U D a p p r o v e d i n 2 0 1 4 , s it e a s s e m b l e d i n O c t o b e r 2 0 1 4 a n d c l e a r e d i n N o v e m b er 2 0 1 4 . F u l l c o n s t r u c t i o n ha s b e g u n . 65 0 0 F r a n c e – s e n i o r h o u s i n g g r a n t e d f i n a l a p p r o v a l s i n N o v 2 0 1 4 . C o n s t r u c t i o n h a s b e g u n . 71 5 1 Y o r k / Y o r k t o w n C o n t i n e n t a l a p a r t m e n t s – r e m o d el o f e x i s t i n g h i g h r i s e a n d n e w b u i l d i n g a p p r o v e d in 2 0 1 4 . R e m o d e l i n g h a s be g u n . N e w c o n s t r u c t i o n h a s b e g u n . 66 th & F r a n c e m e d i c a l o f f i c e – a p p r o v e d i n 2 0 1 4 w i t h c o mp l e t i o n s u m m e r 2 0 1 5 . 66 W e s t t r a n s i t i o n a l h o u s i n g – a p p r o v e d i n O c t o b e r 2 01 4 . C o n s t r u c t i o n a n t i c i p a t e d i n 2 0 1 5 o r 2 0 1 6 ( w a i t in g f o r f u n d i n g ) Ne w r e s t a u r a n t a t 7 6 9 0 F r a n c e – a p p r o v e d i n 2 0 1 4 . C on s t r u c t i o n a n t i c i p a t e d i n 2 0 1 6 . St a f f c o n t i n u e s t o w o r k w i t h d e v e l o p e r s , a r c h i t e c t s a n d o w n e r s o n o t h e r r e d e v e l o p m e n t p r o j e c t s . T h e y i nc l u d e : 72 0 0 F r a n c e m i x e d - u s e – c o m p l e t e d s k e t c h p l a n r e v i e w i n 2 0 1 4 ; P r o j e c t i s o n h o l d . Ga l l e r i a s h o p p i n g c e n t e r – o w n e r s a n t i c i p a t e e x p a n s io n a n d r e n o v a t i o n , l i k e l y i n 2 0 1 5 / 2 0 1 6 . Li n c o l n C o r p o r a t e C e n t e r ( L i n c o l n A v e & B r e n R o a d ) – C h i l d r e n ’ s H o s p i t a l i s c o n t e m p l a t i n g o c c u p a n c y i n t h e e x i s t i n g b u i l d i n g s f o r l e a s e . So u t h d a l e H o u s i n g – H o u s i n g c o n t e m p l a t e d i n t h e n o r th e a s t c o r n e r o f S o u t h d a l e . NW C o r n e r o f 6 6 th a n d Y o r k – D e v e l o p e r s a r e c o n s i d e r i n g a h o u s i n g / m i xe d u s e p r o j e c t o n t h e o l d T i t u s a n d E b e r h a r d t p r o p erties SE C o r n e r o f 6 6 th a n d Y o r k – D e v e l o p e r s a r e a l s o c o n s i d e r i n g d e v e l o p me n t o n t h e o l d B e s t B u y s i t e . Ho t e l b e g i n c o n s i d e r e d f o r t h e N W c o r n e r o f S o u t h d a l e. Sm a l l A r e a S t u d y u n d e r w a y f o r t h e G r e a t e r S o u t h d a l e A r e a . Wo r k f o r c e De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s Hi g h q u a l i t y s e r v i c e d e l i v e r y r e q u i r e s sk i l l e d e m p l o y e e s w h o a r e pr o p e r l y d e p l o y e d . T h e C i t y s u p p o r t s h i g h p e r f o r m a n ce s t a f f i n g ap p r o a c h e s a n d t h e r e c r u i t m e n t a n d r e t e n t i o n o f w e l l- q u a l i f i e d em p l o y e e s . T o s u p p o r t t h e s e e f f o r t s , t h e o r g a n i z a t i on w i l l p r o v i d e co m p e t i t i v e c o m p e n s a t i o n a n d b e n e f i t s p a c k a g e s . • St a f f i n g a n d r e s o u r c e a l l o c a t i o n • Re c r u i t m e n t & r e t e n t i o n • Co m p e n s a t i o n a n d b e n e f i t s • Af f o r d a b i l i t y o f f a m i l y i n s u r a n c e i m p r o v e s t o m e e t average fo r c o m p a r i s o n c i t i e s b y e n d o f 2 0 1 6 - 2 0 1 7 b u d g e t c y cle. • Cu s t o m e r s e r v i c e e v a l u a t i o n s c o r e s o n 2 0 1 5 Q u a l i t y of Life Su r v e y c o n t i n u e t o b e 9 0 % o r b e t t e r p o s i t i v e r a t i n g s with “e x c e l l e n t ” r a t i n g s i n c r e a s i n g t o 3 0 % . • An e m p l o y e e e n g a g e m e n t b a s e l i n e m e a s u r e m e n t i s es t a b l i s h e d t h r o u g h a n e m p l o y e e e n g a g e m e n t s u r v e y Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 20 1 5 7 Re s t r u c t u r e e m p l o y e e b e n e f i t p r o g r a m b y 9 / 1 / 2 0 1 4 . (H R ) Co m p l e t e d . H R h a s w o r k e d w i t h t h e E m p l o y e e A d v i s o r y Co m m i t t e e t o m a k e s i g n i f i c a n t c h a n g e s f o r 2 0 1 5 b e n e fit to shift co n t r i b u t i o n d o l l a r s t o w a r d s h i g h e r i n s u r a n c e c o s t s (i.e. fa m i l y / d e p e n d e n t c o v e r a g e ) . T h e r e s u l t i s a s i g n i f ic a n t i n c r e a s e in a f f o r d a b i l i t y o f h e a l t h i n s u r a n c e f o r a l l f u l l - t im e e m p l o y e e s . We h a v e a l s o e n s u r e d t h a t a l l f u l l - t i m e e m p l o y e e s w i ll receive lo n g - t e r m d i s a b i l i t y c o v e r a g e . W e h a v e e v a l u a t e d benefits for pa r t - t i m e s t a f f , a n d i m p l e m e n t e d a p a i d t i m e o f f p r ogram for em p l o y e e s w h o w o r k m o r e t h a n 2 0 h o u r s p e r w e e k y e a r round. Al l o c a t e $ 1 5 0 , 0 0 0 i n o p e ra t i n g b u d g e t e a c h b e n e f i t y e a r to w a r d s ou r b e n e f i t p l a n s . (F i n a n c e ) Co m p l e t e d . De v e l o p e m p l o y e e e n g a g e m e n t s u r v e y a n d m e a s u r e e v e r y t w o ye a r s s t a r t i n g i n 2 0 1 4 . (A d m i n ) Co m p l e t e d . Re s u l t s h a v e b e e n s h a r e d w i t h C i t y s t a f f a n d follow up a c t i o n i t e m s w e r e i d e n t i f i e d f o r 2 0 1 5 w o r k p l a n s . De v e l o p a n d i m p l e m e n t c u s t o m e r s e r v i c e s t a n d a r d s an d r e l a t e d tr a i n i n g o r g a n i z a t i o n - w i d e b y 1 2 / 3 1 / 1 5 . (A d m i n ) Co m p l e t e d . C us t o m e r se r v i c e t r a i n i n g s e s s i o n s h a v e b e e n co n d u c t e d , a n d a p p r o x i m a t e l y h a l f o f a l l f u l l - t i m e employees ha v e p a r t i c i p a t e d i n t h e t r a i n i n g . T h e g o a l i s t o ha v e a l l F T em p l o y e e s t r a i n e d b y y e a r e n d . S t a r t i n g i n 2 0 1 6 , t r a ining will be of f e r e d q u a r t e r l y f o r n e w h i r e s . In c o r p o r a t e d e f i n e d v a l u e s i n t o h i r i n g p r o c e s s b y 3 /1 / 1 4 a n d pe r f o r m a n c e m a n a g e m e n t s y s t e m b y 3 / 1 / 1 5 . (A d m i n / H R ) Co m p l e t e d . Ed i n a I Q S h i r i n g p r o c e s s w a s d e v e l o p e d a n d re v i e w e d w i t h E L T . H R l e d a t r a i n i n g s e s s i o n o n v a l ues-based hi r i n g f o r m a n a g e r s . T h e f i r s t g r o u p o f e m p l o y e e v o lunteers was tr a i n e d i n S e p t e m b e r o f 2 0 1 4 a n d a s e c o n d g r o u p w a s trained in Ju n e 2 0 1 5 . I Q S i n t e r v i e w s a r e n o w b e i n g i n c o r p o r a t ed into the hi r i n g p r o c e s s . A n e w p e r f o r m a n c e r e v i e w h a s b e e n developed th a t i n c o r p o r a t e s a n e v a l u a t i o n o f e m p l o y e e I Q S . A ll managers of fu l l - t i m e s t a f f w i l l b e t r a i n e d o n t h e n e w s y s t e m i n S e p t e m b e r . HR i s m e e t i n g w i t h t h e E m p l o y e e A d v i s o r y C o m m i t t e e in October to f i n a l i z e d e v e l o p m e n t o f t h e e m p l o y e e t r a i n i n g . All full-time em p l o y e e s w i l l a t t e n d t r a i n i n g i n N o v e m b e r . De v e l o p s t a n d a r d o n b o a r d i n g a n d l e a d e r s h i p t r a i n i n g b y 1 2 / 3 1 / 1 5 . (A d m i n / H R ) Al l n e w f u l l -ti m e e m p l o y e e s a r e n o w a t t e n d i n g c u s t o m e r s e r v i c e tr a i n i n g a s p a r t o f t h e o n b o a r d i n g p r o c e s s . L e a d e r ship training fo r i n c o r p o r a t i n g I Q S i n t o p e r f o r m a n c e r e v i e w s w a s conducted in Se p t e m b e r . Ot h e r : No u p d a t e . 8 Co m m u n i c a t i o n a n d E n g a g e m e n t De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s To c l e a r l y u n d e r s t a n d c o m m u n i t y ne e d s , e x p e c t a t i o n s a n d op i n i o n s , t h e C i t y w i l l c o n s i s t e n t l y s e e k t h e i n p u t of a b r o a d r a n g e of s t a k e h o l d e r s i n m e a n i n g f u l a n d i n t e r a c t i v e c o m m u ni c a t i o n . Ef f o r t s t o e n g a g e t h e c o m m u n i t y w i l l u t i l i z e m u l t i p le p l a t f o r m s , b e in f o r m a t i v e , t r a n s p a r e n t , r e s p o n s i v e , a n d w i l l i n v o l v e v o l u n t e e r s an d c i t y c o m m i s s i o n s . • Co o r d i n a t e d • Mu l t i - p l a t f o r m • St r a t e g i c • Tr a n s p a r e n t • Tw o - w a y , i n t e r a c t i v e , i n v i t i n g • Ac c e s s i b l e • Co m p r e h e n s i v e , i n f o r m a t i v e • Ti m e l y • At l e a s t 8 5 % o f r e s i d e n t s w i l l c o n t i n u e t o r e s p o n d positively wh e n a s k e d i f t h e y f e l t t h e y c o u l d h a v e a s a y i n l o cal go v e r n m e n t i n t h e 2 0 1 5 Q u a l i t y o f L i f e S u r v e y . 6 4 percent of re s p o n d e n t s a n s w e r e d “ y e s ” t o t h e q u e s t i o n “ O t h e r t han vo t i n g , d o y o u t h i n k t h a t i f y o u w a n t e d t o , y o u c o u l d have a sa y a b o u t t h e w a y t h i n g s a r e r u n i n t h i s c o m m u n i t y ? ” in the 20 1 5 Q u a l i t y o f L i f e S u r v e y . • Re s i d e n t s w i l l c o n t i n u e t o p r e f e r a C i t y c o m m u n i c a t ions tool as t h e i r p r i m a r y i n f o r m a t i o n s o u r c e f o r C i t y n e w s i n the 2015 Qu a l i t y o f L i f e s u r v e y . “ W o r d o f m o u t h ” w a s l i s t e d as the top “m a j o r s o u r c e ” o f i n f o r m a t i o n a b o u t E d i n a g o v e r n m e n t and ac t i v i t i e s i n t h e 2 0 1 5 Q u a l i t y o f L i f e S u r v e y . T h e Edina Sun- Cu r r e n t ne w s p a p e r w a s s e c o n d w i t h 3 8 p e r c e n t , f o l l o w e d b y Ab o u t T o w n w i t h 3 6 p e r c e n t . H o w e v e r , o n l y 1 6 p e r c e n t o f re s p o n d e n t s s a i d Ab o u t T o w n w a s n o t a t a l l a s o u r c e f o r Ed i n a g o v e r n m e n t a n d a c t i v i t i e s , w h i l e 3 1 p e r c e n t s aid that of th e l o c a l n e w s p a p e r . • Th e n u m b e r o f C i t y E x t r a s u b s c r i b e r s w i l l i n c r e a s e by 25% fr o m 8 / 1 / 1 3 t o 1 2 / 3 1 / 1 5 . G o a l h a s b e e n r e a c h e d . • 90 % o f p a r t i c i p a n t s o n b o a r d s , c o m m i s s i o n s , a d v i s o r y groups an d t a s k f o r c e s r a t e t h e i r o v e r a l l e x p e r i e n c e p o s i t ively. • Te n n e i g h b o r h o o d a s s o c i a t i o n s w i l l b e r e c o g n i z e d b y 12 / 3 1 / 1 5 . • Re g i s t e r e d u s e r s o f C i t y o f E d i n a w e b s i t e s o r f a n s / followers wi l l i n c r e a s e b y 2 0 % f r o m 8 / 1 / 1 3 t o 1 2 / 3 1 / 1 5 . G o a l has been re a c h e d . Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 2 0 1 5 Ho s t a n d p r o m o t e S p e a k U p E d i n a t o p i c m o n t h l y . (C T S ) Su c c e s s f u l o n l i n e d i s c u s s i o n s h a v e b e e n h e l d s i n c e January 2014. Co m m u n i c a t i o n s C o o r d i n a t o r r e p o r t s s u r v e y r e s u l t s a nd pa r t i c i p a t i o n e a c h m o n t h t o t h e C i t y C o u n c i l . M o n t h ly discussions 9 ha v e s p a w n e d o t h e r di s c u s s i o n s , i n c l u d i n g pa r k i n g a t 5 0 th & Fr a n c e , t h e C a p i t a l I m p r o v e m e n t P r o g r a m a n d r e p u r p o s ing of Fr e d R i c h a r d s E x e c u t i v e G o l f C o u r s e . Us e “ t e l e p h o n e t o w n h a l l ” m e e t i n g o r l i v e s o c i a l m e di a c h a t a t le a s t o n c e p e r y e a r . (C T S ) St a t e o f t h e C o m m u n i t y h e l d i n F e b r u a r y a n d M a r c h 2 014 and Fe b r u a r y a n d M a r c h 2 0 1 5 . A l i v e t o w n h a l l m e e t i n g was held De c e m b e r 6 , 2 0 1 4 . T h e C o u n c i l w i l l h o l d a n o t h e r l i v e town hall me e t i n g D e c e m b e r 5 , 2 0 1 5 . De v e l o p p l a n t o p r o m o t e C i t y E x t r a b y 3 / 1 / 1 4 a n d i m pl e m e n t b y 6/ 1 / 1 4 . (C T S ) Th e e n t i r e “ Ci t y E x t r a ” e m a i l s y s t e m w a s co n v e r t e d f r o m P e n t e o n to M a i l C h i m p i n M a r c h 2 0 1 5 . T h e t o o l h a s a l r e a d y seen rapid gr o w t h . A s o f O c t o b e r 6 , 2 0 1 5 , t h e r e a r e 2 7 , 8 6 0 C i t y Extra su b s c r i p t i o n s . Id e n t i f y a n d t r a i n c o m m u n i c a t i o n c o o r d i n a t o r s i n e a ch d e p a r t m e n t by 6 / 1 / 1 4 . (C T S ) An i n t e r n a l C o m m u n i c a t io n s A d v i s o r y T e a m ( C A T ) w a s formed in 20 1 5 t o a i d t h e C o m m u n i c a t i o n s s t a f f . S t a f f m e m b e r s from all Ci t y d e p a r t m e n t s a r e p a r t o f t h e C A T . T h e g r o u p p l ans to meet qu a r t e r l y a n d h a s h a d t w o m e e t i n g s t h i s y e a r , o n e f o cused on the em p l o y e e e x t r a n e t a n d t h e o t h e r o n c o l l a b o r a t i o n t o ols such as on l i n e f o r u m s . Tr a i n k e y C i t y s t a f f o n p ub l i c e n g a g e m e n t m e t h o d s b y 1 2 / 1 / 1 4 . (A d m i n ) No u p d a t e . Pr i o r i t i z e n e e d s f o r m o b i l e a p p s a n d i m p l e m e n t a t l ea s t o n e mo b i l e r e p o r t i n g a p p b y 7 / 1 / 1 4 . (C T S ) Th e C i t y l a u n c h e d i t s f i r s t m o b i l e a p p , E d i n a T o G o , in June 2014 . Th e r e q u e s t s f o r s e r v i c e r e p o r t e d t h r o u g h t h e a p p f eed into the ex i s t i n g w o r k o r d e r s y s t e m i n t h e P u b l i c W o r k s D e p a rtment. Si n c e l a u n c h , t h e a p p h a s b e e n d o w n l o a d e d 1 , 4 1 2 t i m e s. De v e l o p a n d i m p l e m e n t s u r v e y f o r v o l u n t e e r p a r t i c i p an t s a n d e x i t su r v e y s f o r b o a r d a n d c o m m i s s i o n m e m b e r s b y 3 / 1 / 1 4 . (A d m i n ) Co m p l e t e d . De v e l o p e d a n d i m p l e m e n t e d s u r v e y f o r d e p a r t i n g bo a r d a n d c o m m i s s i o n m e m b e r s a n d s h a r e d r e s u l t s w i t h Council. Wi l l b e u s i n g t h e s a m e s u r v e y f o r G r a n d v i e w C A T , B r a emar Task Fo r c e a n d W V V S m a l l A r e a P l a n n i n g T e a m a s t h e s e c i t i zen ad v i s o r y g r o u p s c o m p l e t e t h e i r s e r v i c e . Ot h e r : Wo r k s h o p f o r r e s i d e n t s i n t e r e s t e d i n o r g a n i z i n g a n ei g h b o r h o o d h e l d o n M a y 1 7 . No t e : Th e K e y P e r f o r m a n c e I n d i c a t o r f o r “ R e g i s t e r e d u s e r s o f C i t y o f E d i n a w e b s i t e s o r f a n s / f o l l o w e r s w i l l i nc r e a s e b y 2 0 % f r o m 8 / 1 / 1 3 t o 12 / 3 1 / 1 5 ” h a s b e e n m e t . ww w . E d i n a M N . g o v Au g . 1 , 2 0 1 3 Oc t 2 , 2 0 1 5 Ch a n g e 10 2, 2 4 1 12 , 5 6 5 +4 6 1 % Sp e a k U p E d i n a . o r g Ju l y 1 7 , 2 0 1 3 Oc t 2 , 2 0 1 5 Ch a n g e 26 7 96 7 26 2 . 1 7 % So c i a l M e d i a S i t e Ju l y 2 9 , 2 0 1 3 * Oc t 2 , 2 0 1 5 Ch a n g e Ci t y Tw i t t e r 3, 2 1 2 5, 6 3 6 +7 5 . 5 % Sc o t t N e a l T w i t t e r 12 7 ( O c t . 2 5 , 2 0 1 3 ) 47 7 +2 7 5 . 6 % Ci t y F a c e b o o k 5, 4 5 3 6, 7 19 +2 3 . 2 % Br a e m a r A r e n a 31 0 65 7 +1 1 1 . 9 % Br a e m a r G o l f C o u r s e 44 2 77 9 +7 6 . 2 % Br a e m a r F i e l d (s t a r t e d i n 2 0 1 4 ) 10 9 n/ a Ce n t e n n i a l L a k e s P a r k 1, 5 7 7 3, 9 3 7 +1 4 9 . 7 % Ed i n a A r t C e n t e r 55 2 89 5 +6 2 . 1 % Ed i n a A q u a t i c C e n t e r 75 9 1, 4 1 9 +8 7 % Ed i n a L i q u o r 20 0 51 8 +1 5 9 % Ed i n a S e n i o r C e n t e r (s t a r t e d i n 2 0 1 4 ) 34 n/ a Ed i n b o r o u g h P a r k 2, 8 1 7 4, 94 8 +7 5 . 6 % Ne x t d o o r u s e r s 6, 1 5 4 n/ a In s t a g r a m 17 9 n/ a Pe r i s c o p e 13 5 n/ a Au g . 1 -31 , 2 0 1 3 Se p t 1 -30 , 2 0 1 5 Yo u T u b e c h a n n e l v i e w s 4, 7 3 3 5, 6 4 8 19 . 3 % Yo u T u b e s u b s c r i b e r s 11 6 26 4 12 8 % Ot h e r : Av i a t i o n N o i s e De s c r i p t i o n Ke y P e r f o r m a n c e I n d i c a t o r s Ch a n g e s i n f l i g h t p a t t e r n s f r o m t h e M i n n e a p o l i s -Sa i n t P a u l In t e r n a t i o n a l A i r p o r t o v e r t h e c o m m u n i t y n e g a t i v e l y a f f e c t t h e • Ac h i e v e a n o u t c o m e g e n e r a l l y a c c e p t a b l e t o t h e C i t y . • Re l a t i o n s h i p s w i t h n e i g h b o r s a r e n o t n e g a t i v e l y i m p acted 11 qu a l i t y o f c o m m u n i t y l i f e . W e a r e c o m m i t t e d t o i n f l u en c i n g t h e ou t c o m e o f d e c i s i o n s , m i t i g a t i n g t h e i m p a c t s t o t h e c o m m u n i t y , an d w o r k i n g w i t h o u r n e i g h b o r i n g c o m m u n i t i e s t o f i n d t h e b e s t po s s i b l e s o l u t i o n s . • Mi t i g a t i n g i m p a c t • In f l u e n c i n g o u t c o m e • Wo r k i n g w i t h / p a r t n e r i n g w i t h t h e c i t i e s o f M i n n e a p o li s , Bl o o m i n g t o n , R i c h f i e l d , t h e F e d e r a l A v i a t i o n Ad m i n i s t r a t i o n ( F A A ) , M e t r o p o l i t a n A i r p o r t s C o m m i s s io n (M A C ) , a n d t h e M S P N o i s e O v e r s i g h t C o m m i t t e e ( N O C ) by e f f o r t s . • Ne w p o s i t i v e r e l a t i o n s h i p s w i t h M A C , F A A a n d t h e a i r lines ar e e s t a b l i s h e d . Go a l s Pr o g r e s s R e p o r t as o f S e p t e m b e r 30 , 2 0 1 5 Av e r a g e d a i l y o v e r f l i g h t s o f t h e C i t y d o n o t e x c e e d t h e i r 2 0 1 2 le v e l s . (C o m m D e v ) No p r o g r e s s t o r e p o r t o n t h i s g o a l . ( S H N ) Av e r a g e d a i l y a v i a t i o n n o i s e l e v e l s i n t h e C i t y d o no t e x c e e d 2 0 1 2 le v e l s . (C o m m D e v ) No p r o g r e s s t o r e p o r t o n t h i s g o a l . ( S H N ) Th e h y b r i d R N A V s o l u t i o n e n d o r s e d b y t h e M A C i n 1 1 / 20 1 2 i s im p l e m e n t e d . (C o m m D e v ) No p r o g r e s s t o r e p o r t o n t h i s g o a l . ( S H N ) Ot h e r : 20 1 5 Q 2 U p d a t e : C o u n c i l M e m b e r S w e n s o n c o n t i n u e d h e r r e p r e s e n t a t i o n o f t h e C i t y a t t h e N O C . C o u n c i l M em b e r S w e n s o n wa s e l e c t e d t o b e t h e v i c e - c h a i r o f t h e N O C A t - l a r g e C i t i e s g r o u p . R e q u e s t e d M A C s t a f f t o p r e s e n t a n “A v i a t i o n N o i s e 1 0 1 ” m e e t i n g i n Ed i n a , w h i c h h a s b e e n s c h e d u l e d f o r O c t 2 7 . C i t y s t af f h o s t e d M A C s t a f f i n J u n e t o l e a r n a b o u t t h e M A C ’s 2 0 3 5 L o n g T e r m Co m p r e h e n s i v e P l a n f o r M S P ; s t a f f s c h e d u l e d M A C s t a ff t o p r e s e n t p l a n t o C o u n c i l a t A u g 5 C o u n c i l m e e t in g ; s t a f f c o n t i n u e t o r e g u l a r l y co n f e r w i t h L o r e n O l s o n f r o m C i t y o f M i n n e a p o l i s o n a i r p o r t i s s u e s ; m e t w i t h h e r t w i c e d u r i n g Q 2 ; 20 1 5 Q 1 U p d a t e : C i t y C o u n c i l me m b e r s a n d C i t y s t a f f t r a v e l e d t o W a s h i n g t o n D . C . M ar c h 8 - 1 2 th 2 0 1 4 t o m e e t w i t h S e n a t o r K l o b u c h a r an d s t a f f l i a i s o n s f o r R e p r e s e n t a t i v e s P a u l s o n , E l l i s o n , F r a n k e n , a n d N o l a n , a s w e l l s t a f f f ro m t h e M a j o r i t y S e n a t e A v i a t i o n Su b c o m m i t t e e a n d M a j o r i t y a n d M i n o r i t y H o u s e A v i a t i on S u b c o m m i t t e e , t o d i s c u s s R N A V i m p l e m e n t a t i o n , r e a u t h o r i z a t i o n o f the FAA bu d g e t b i l l , p o t e n t i a l l y r e m o v i n g R N A V f r o m t h e l i s t o f c a t e g o r i c a l e x c l u s i o n s ( C A T E X ) , r e q u i r i n g t h e F AA t o c o n d u c t E n v i r o n m e n t a l Im p a c t A s s e s s m e n t s p r i o r t o R N A V i m p l e m e n t a t i o n , a n d b u i l d i n g l o c a l c o m m u n i t y e n g a g e m e n t i n t o a l l N e x t Ge n p r o j e c t s . E d i n a j o i n e d th e N a t i o n a l O r g a n i z a t i o n f o r a S o u n d C o n t r o l l e d E n vi r o n m e n t ( N . O . I . S . E ) a n d m e m b e r s o f t h e D . C . d e l e g at i o n p a r t i c i p a t e d i n t h e 2 0 1 4 N. O . I . S . E . L e g i s l a t i v e S u m m i t o n M a y 9 th , w h e r e l e g i s l a t i v e p r i o r i t i e s w e r e s e t f o r t h e c u r r en t s e s s i o n . C i t y C o u n c i l M e m b e r s a n d s t a f f co n t i n u e t o w o r k w i t h n e i g h b o r i n g c o m m u n i t i e s a n d M AC t o d i s c u s s n o i s e m i t i g a t i o n s t r a t e g i e s . C i t y o f E d i n a h o s t e d t h e N O C c i t i e s me e t i n g i n A u g u s t 2 0 1 4 . Date: October 20, 2015 Agenda Item #: VI. To:Mayor and City Council Item Type: Reports / Recommendation From:Ann Kattreh, Parks & Recreation Director Item Activity: Subject:Park, Recreation and Trails Strategic Plan Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Please provide review, comments and recommendation on the Strategic Plan and the next step in the approval process. INTRODUCTION: Mayor Hovland and City Council members received copies of the Park, Recreation and Trails Strategic Plan along with the October 6, 2015 City Council packet. Staff requests that the Council review the plan and provide feedback on content and next steps in approval process.. Key components for review are the Executive Summary (Pages 8 - 91) and Implementation Section (Appendix A). Terry Minarik from Confluence will be present to answer questions.