HomeMy WebLinkAbout2015-10-20 Work SessionAgenda
Work Session
City of Edina, Minnesota
Edina City Hall Community Room
Tuesday, October 20, 2015
5:30 PM
I.Call To Order
II.Roll Call
III.Quarterly Business Meeting - Finance
IV.Third Quarter Work Plan Updates
V.Weber Woods Update
VI.Park, Recreation and Trails Strategic Plan
VII.Calendar Of Events
VIII.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing amplification, an interpreter,
large-print documents or something else, please call 952-927-8861 72 hours in
advance of the meeting.
Date: October 20, 2015 Agenda Item #: III.
To:Mayor and City Council Item Type:
Advisory Communication
From:Eric Roggeman, Finance Director
Item Activity:
Subject:Quarterly Business Meeting - Finance Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
This item is for discussion only.
INTRODUCTION:
In 2007, the City started a quarterly review process for general fund financials called Quarterly
Update. Quarterly Update is a two-page written summary of finances and notable transactions in
the general fund.
In 2012, the City added quarterly business meetings held on the second work session after every
calendar quarter end. At quarterly business meetings staff presents to Council finances and
notable transactions in the general fund and all the enterprise funds. In some quarters, financial
data is not ready in time to be included in Council packets prior to the meeting.
This quarter the financial data is ready and is attached for your review.
ATTACHMENTS:
Description
General Fund Quarterly Update
Quarterly Financial Presentation
CITY OF EDINA, MINNESOTA
Quarterly Financial Update
September 2015
G:\P&L's\Quarterly Financial Update\2015\Quarterly Update.docx 1
General Fund - Revenues
General Fund revenues total $20,351,783 through September 30, 2015. This amount
represents 60% of total budgeted revenues for all of 2015, which is higher than 58% a year
ago at the same time.
License and permit revenue increased $345,280 from last year due to increased permit
activity. The City has experienced rapid growth in permit revenue since 2009 of 15%, 13%,
16%, 32% and 9% annually from 2010 through 2014. The pace so far in 2015 is another
10% increase.
We have also received $800,000 of parkland dedication fees through September 30 this
year, with $500,000 being transferred to the Construction Fund to fund the Park Signage
Improvement Project.
General Fund – Expenditures
Total General Fund expenditures are 72.5% of budget so far this year, which is higher than
a 70% rate a year ago. With a large percentage of our General Fund budget tied to wages
and benefits, it is common for our expenditures to be very consistent throughout the year,
meaning that most years we use about 25% of our budget every quarter. A breakdown of
expenditures by functional category is below.
General government expenditures are 72% of budget so far this year, which is lower than
the 2014 rate of 74%. Severance expenditures are high again in 2015, with vacation and
sick time payouts of about $316,000 so far this year. Many of the retirements that cause
severance expenses also reduce ongoing salary and benefits expenditures. Although
severance expenditures are higher than budgeted, the excess is paid for by assigned fund
balance that we hold in the general fund for this purpose.
Public safety expenditures are 72% of budget for 2015, which is higher than the 2014 rate of
68.5%. Staffing levels have increased since 2014 to manage the ongoing increases in
permit activity.
Public works expenditures total 72.5% of budget for 2015, which is higher than the 2014 rate
of 70%. The higher expenditure rate in 2015 is partially due to the Street Maintenance
Division in the Public Works Department getting an earlier start on street maintenance
because of the earlier spring we had this year compared to last year.
Parks and recreation expenditures are 71% of budget in 2015, which is slightly higher than
the 2014 rate of 70%. The parks department can have a spending pattern that is somewhat
seasonal, and it can vary from year to year and quarter to quarter.
Other expenditures increased from the prior year due to timing differences in overall
insurance payments. Finance distributes these insurance expenditures to other departments
through our Central Services function at the end of the year as part of the annual audit
process, and large variances during the year can be common.
CITY OF EDINA, MINNESOTA
Quarterly Financial Update
September 2015
G:\P&L's\Quarterly Financial Update\2015\Quarterly Update.docx 2
2014
Over/ Increase/
Budget Actual (Under)Actual (Decrease)
Revenues:
Property taxes (1) 22,810,958$ 11,671,708$ (11,139,250)$ 11,015,358$ 656,350$
Franchise and lodging tax 770,000 421,504 (348,496) 406,408 15,096
Licenses and permits (2) 3,830,080 3,785,028 (45,052) 3,439,748 345,280
Intergovernmental (3) 1,113,500 532,179 (581,321) 365,521 166,658
Charges for service 3,969,494 2,555,175 (1,414,319) 2,605,038 (49,863)
Fines and forfeitures 950,000 719,748 (230,252) 639,627 80,121
Other revenues 611,100 666,441 55,341 807,879 (141,438)
Total revenues 34,055,132 20,351,783 (13,703,349) 19,279,579 1,072,204
Expenditures:
Administration 1,619,238 1,164,203 (455,035) 1,164,095 108
Comm & tech services 1,040,674 750,425 (290,249) 784,948 (34,523)
Human resources 495,637 325,057 (170,580) 338,370 (13,313)
Severance 200,000 315,963 115,963 359,346 (43,383)
Finance 904,918 578,751 (326,167) 591,050 (12,299)
Community development 1,612,160 1,077,282 (534,878) 1,083,110 (5,828)
Public works 8,459,610 6,270,022 (2,189,588) 5,815,474 454,548
Engineering 1,735,095 1,126,106 (608,989) 1,063,068 63,038
Police 10,357,415 7,227,948 (3,129,467) 7,089,002 138,946
Fire 7,007,398 5,224,866 (1,782,532) 4,470,894 753,972
Parks & recreation 1,388,087 990,354 (397,733) 950,811 39,543
Other - 165,057 165,057 110,133 54,924
Total expenditures 34,820,232 25,216,034 (9,604,198) 23,820,301 1,395,733
Revenues over (under)
expenditures (765,100) (4,864,251) (4,099,151) (4,540,722) (323,529)
Other financing sources (uses):
Transfers in (out)
Liquor fund (4) 765,100 - (765,100) - -
Other - (500,000) (500,000) (2,069,968) 1,569,968
Parkland dedication - 800,000 800,000 397,278 402,722
Total other financing source 765,100 300,000 (465,100) (1,672,690) 1,972,690
Net increase (decrease)
in fund balance -$ (4,564,251)$ (4,564,251)$ (6,213,412)$ 1,649,161$
1 The City receives the first property tax payment from the County in June and the second payment in December
2 The licenses and permits category includes building permits.
3 The intergovernmental category includes grants from Federal, state and county sources. Generally,
most of the grants the City receives are reimbursement grants, which means that if grant revenue
increases, expenditures must also increase by an equal or greater amount.
4 The annual liquor fund transfer is always made in December.
Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual
General Fund
For the nine months ended September 30, 2015
2015
10/13/2015
1
The CITY of
EDINA
Quarterly Council Business Meeting
Financial Update
October 20, 2015 City Council Work Session
The CITY of
EDINA2015 General Fund
Revenue
•2015 YTD = $20.4M vs. $19.3M in 2014. (5.6% increase)
•59.8% of budget, compared to 58.1% in 2014
•2010-2014 average rate is 57.5%
Expenditures
•2015 YTD = $25.2M vs. $23.8M in 2014. (5.9% increase)
•72.4% of budget, compared to 70.2% in 2014.
•2010-2014 average rate is 71.2%
Key Metric: License & Permit Revenue
•2015 YTD = $3.8M vs. $3.4M in 2014. (10% increase)
•98.8% of budget, compared to 104.9% in 2014.
www.EdinaMN.gov 2
10/13/2015
2
The CITY of
EDINA
Key Metric: Water pumped out
of City wells
•2015 YTD water pumped = 1.87B
gallons vs. 1.91B gallons in 2014.
•2010-2014 average pumping rate was
2.04B gallons Jan-Sept.
www.EdinaMN.gov 3
Utilities Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Utilities Fund Operating
Revenue
2015 Actual 2015 Budget
The CITY of
EDINA
Key Metric: Customer Counts
•2015 YTD customers = 348,937 vs.
373,778 in 2014.
•2010-2014 average count was
369,489. Based on this figure, 2015
customer numbers are down 5.6%
from historical averages.
www.EdinaMN.gov 4
Liquor Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Liquor Fund Operating Revenue
2015 Actual 2015 Budget
10/13/2015
3
The CITY of
EDINA
www.EdinaMN.gov 5
Liquor Fund
25.86 26.44 26.22
28.83
26.27 26.67 26.33 28.25
24.78 25.58 25.56
- -
5.00
10.00
15.00
20.00
25.00
30.00
35.00
2013
Q1
2013
Q2
2013
Q3
2013
Q4
2014
Q1
2014
Q2
2014
Q3
2014
Q4
2015
Q1
2015
Q2
2015
Q3
2015
Q4
Liquor Fund Sales per Customer
Gross revenue (sales) per customer
The CITY of
EDINA
www.EdinaMN.gov 6
Liquor Fund
-
100,000
200,000
300,000
400,000
500,000
600,000
Q1 Q2 Q3 Q4
Liquor Fund Operating Income
2010 2011 2012 2013 2014 2015 Actual
10/13/2015
4
The CITY of
EDINA
Key Metric: Season passes sold
•2015 YTD passes = 3,265 (10,218
people) vs. 3,462 (10,617 people) in
2014.
•2010-2014 average sales were 3,382.
Note that new POS system in 2012
may distort this comparison slightly.
www.EdinaMN.gov 7
Aquatic Center Fund
0%
10%
20%
30%
40%
50%
60%
Q1 Q2 Q3 Q4
Aquatic Center Operating
Revenue
2015 Actual 2015 Budget
The CITY of
EDINA
Key Metric: Golf rounds played
(Braemar, Executive & Fred
Richards)
•2015 YTD rounds = 60,246 vs. 81,469
in 2014.
•2010-2014 average rounds were
82,705.
www.EdinaMN.gov 8
Golf Course Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Golf Course Fund Operating
Revenue
2015 Actual 2015 Budget
10/13/2015
5
The CITY of
EDINA
•Operating income improved $97,333
from 2014 YTD.
•Actual expenses have come in under
budget by approximately 5% each
quarter while revenues have been on
average only 2% under per quarter.
www.EdinaMN.gov 9
Golf Course Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Golf Course Fund Operating
Expense
2015 Actual 2015 Budget
The CITY of
EDINA
•Operating income improved $97,333
from 2014 YTD.
•Actual expenses have come in under
budget by approximately 5% each
quarter while revenues have been on
average only 2% under per quarter.
•Revenue pace slowed down in Q3 due
to the range and Braemar Executive
closures.
www.EdinaMN.gov 10
Golf Course Fund
(600,000)
(400,000)
(200,000)
-
200,000
400,000
600,000
Q1 Q2 Q3 Q4
Golf Course Fund Operating
Income (Loss)
2010 2011 2012 2013 2014 2015
10/13/2015
6
The CITY of
EDINA
Key Metric: Ice rental hours
sold
•2015 hours sold = 2,954 prime &
2,975 nonprime vs. 2,246 prime &
2,647 nonprime in 2014.
•Utilization = 66% in 2015 vs. 67% in
2014.
www.EdinaMN.gov 11
Arena Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Braemar Arena Operating
Revenue
2015 Actual 2015 Budget
The CITY of
EDINA
•Expenses have increased about $270K
from 2014 YTD.
www.EdinaMN.gov 12
Arena Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Braemar Arena Operating
Expense
2015 Actual 2015 Budget
10/13/2015
7
The CITY of
EDINA
www.EdinaMN.gov 13
Art Center Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Art Center Operating Revenue
2015 Actual 2015 Budget
The CITY of
EDINA
www.EdinaMN.gov 14
Edinborough Park Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Edinborough Operating Revenue
2015 Actual 2015 Budget
10/13/2015
8
The CITY of
EDINA
www.EdinaMN.gov 15
Centennial Lakes Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Centennial Lakes Operating Revenue
2015 Actual 2015 Budget
The CITY of
EDINA
www.EdinaMN.gov 16
Sports Dome Fund
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Q1 Q2 Q3 Q4
Braemar Field Operating Revenue
2015 Actual
Date: October 20, 2015 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:Scott H. Neal, City Manager
Item Activity:
Subject:Third Quarter Work Plan Updates Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
Review 2014-2015 Work Plan.
ATTACHMENTS:
Description
2015 3rd Qtr Work Plan Updates
1
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amp discussed
in
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2
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2016-2017.
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m
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in October
to
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p
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.
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y
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d
m
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n
/
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l
n
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w
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d
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y
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o
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t
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s
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positively
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n
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” in the
20
1
5
Q
u
a
l
i
t
y
o
f
L
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u
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e
y
.
•
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s
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s
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s
o
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c
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f
o
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C
i
t
y
n
e
w
s
i
n the 2015
Qu
a
l
i
t
y
o
f
L
i
f
e
s
u
r
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y
.
“
W
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f
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h
”
w
a
s
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e
d
as the top
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d
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n
t and
ac
t
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v
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i
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0
1
5
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a
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L
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y
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T
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e
Edina Sun-
Cu
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aid that of
th
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by 25%
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o
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2
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ively.
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5
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•
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8
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has been
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a
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d
.
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s
Pr
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,
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s
t
a
n
d
p
r
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m
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a
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d
i
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c
m
o
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t
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.
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T
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)
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c
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s
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d
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s
h
a
v
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b
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h
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l
d
s
i
n
c
e
January 2014.
Co
m
m
u
n
i
c
a
t
i
o
n
s
C
o
o
r
d
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n
a
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u
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s
a
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pa
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c
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p
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a
c
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m
o
n
t
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t
o
t
h
e
C
i
t
y
C
o
u
n
c
i
l
.
M
o
n
t
h
ly discussions
9
ha
v
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s
p
a
w
n
e
d
o
t
h
e
r
di
s
c
u
s
s
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o
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s
,
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pa
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5
0
th &
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e
,
t
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p
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a
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m
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P
r
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r
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a
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d
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ing of
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e
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a
r
.
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T
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a
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d
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b
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a
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d
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r
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l
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v
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o
w
n
h
a
l
l
m
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e
t
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g
was held
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c
e
m
b
e
r
6
,
2
0
1
4
.
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h
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n
c
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w
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d
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me
e
t
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n
g
D
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c
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m
b
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r
5
,
2
0
1
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.
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o
p
p
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p
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m
o
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C
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y
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t
r
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b
y
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/
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/
1
4
a
n
d
i
m
pl
e
m
e
n
t
b
y
6/
1
/
1
4
.
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T
S
)
Th
e
e
n
t
i
r
e
“
Ci
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y
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x
t
r
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”
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m
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m
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r
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d
f
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n
t
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o
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to
M
a
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l
C
h
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m
p
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n
M
a
r
c
h
2
0
1
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.
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h
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t
o
o
l
h
a
s
a
l
r
e
a
d
y
seen rapid
gr
o
w
t
h
.
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s
o
f
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c
t
o
b
e
r
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,
2
0
1
5
,
t
h
e
r
e
a
r
e
2
7
,
8
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0
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y
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b
s
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r
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p
t
i
o
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s
.
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y
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d
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m
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e
a
ch
d
e
p
a
r
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m
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t
by
6
/
1
/
1
4
.
(C
T
S
)
An
i
n
t
e
r
n
a
l
C
o
m
m
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n
i
c
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s
A
d
v
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s
o
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T
e
a
m
(
C
A
T
)
w
a
s
formed in
20
1
5
t
o
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d
t
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C
o
m
m
u
n
i
c
a
t
i
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s
s
t
a
f
f
.
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t
a
f
f
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r
s from all
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d
e
p
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m
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t
s
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r
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p
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t
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C
A
T
.
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h
e
g
r
o
u
p
p
l
ans to meet
qu
a
r
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e
r
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y
a
n
d
h
a
s
h
a
d
t
w
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c
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a
b
o
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a
t
i
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t
o
ols such as
on
l
i
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f
o
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s
.
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t
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f
f
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m
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t
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t
h
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d
s
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y
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2
/
1
/
1
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.
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d
m
i
n
)
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p
d
a
t
e
.
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i
o
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d
s
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r
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o
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4
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T
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e
C
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y
l
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f
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t
m
o
b
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a
p
p
,
E
d
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n
a
T
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,
in June 2014 .
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eed into the
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Pr
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s
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p
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m
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d
.
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o
m
m
D
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v
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No
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g
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e
s
s
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o
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e
p
o
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t
h
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s
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l
.
(
S
H
N
)
Ot
h
e
r
:
20
1
5
Q
2
U
p
d
a
t
e
:
C
o
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n
c
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l
M
e
m
b
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r
S
w
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n
s
o
n
c
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n
t
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d
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r
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p
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t
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t
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f
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C
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t
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a
t
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e
N
O
C
.
C
o
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n
c
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l
M
em
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e
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u
e
s
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d
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s
t
a
f
f
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o
p
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t
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n
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v
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t
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m
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t
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2
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.
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t
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f
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C
s
t
a
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m
p
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5
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o
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g
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t
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Date: October 20, 2015 Agenda Item #: VI.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:Ann Kattreh, Parks & Recreation Director
Item Activity:
Subject:Park, Recreation and Trails Strategic Plan Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Please provide review, comments and recommendation on the Strategic Plan and the next step in
the approval process.
INTRODUCTION:
Mayor Hovland and City Council members received copies of the Park, Recreation and Trails
Strategic Plan along with the October 6, 2015 City Council packet. Staff requests that the Council
review the plan and provide feedback on content and next steps in approval process.. Key
components for review are the Executive Summary (Pages 8 - 91) and Implementation Section
(Appendix A). Terry Minarik from Confluence will be present to answer questions.