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HomeMy WebLinkAbout2015-10-20 City Council MeetingAgenda City Council Meeting City of Edina, Minnesota City Council Chambers Tuesday, October 20, 2015 7:00 PM I.Call To Order II.Roll Call III.Approval of Meeting Agenda IV.Adoption of Consent Agenda All agenda items listed on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless requested to be removed from the Consent Agenda by a Member of the City Council. In such cases the item will be removed from the Consent Agenda and considered immediately following the adoption of the Consent Agenda. (Favorable rollcall vote of majority of Council Members present to approve.) A.Approve Minutes of October 6, 2015 Work Session and October 6, 2015 Regular Council Meeting B.Receive Payment of Claims As Per: Pre-List Dated, 10/08/2015 TOTAL: $1,912,140.96 C.Request for Purchase - Emergency Medical Services (EMS) Billing Contract D.Resolution 2015-107 Amending the 2015 Budget to Transfer 2014 General Fund Unassigned Fund Balance E.Resolution 2015-108 Amending the 2015 Budget F.Resolution No. 2015-110 Setting Public Improvement Hearings For December 8, 2015 G.Request for Purchase - Contract ENG 15-17NB - 2015 Street Patching Repairs H.Resolution No. 2015-103 Public Improvement and Special Assessment Agreement I.Request for Purchase: Grandview District Transportation Study J.Traffic Safety Report of September 2, 2015 K.Temporary Construction License Agreement L.Community Solar Garden – Letter of Intent M.Request For Purchase - Police and City Hall Video Surveillance System Replacement N.Request for Purchase - Edinborough Park Boiler O.Request for Purchase - Edinborough Park - North Sidewalk P.Request for Purchase - Edinborough Park Exterior Doors V.Special Recognitions And Presentations A.Bloomington Public Health Update B.Update on Pentagon Park/The Link - Scott Tankenoff C.World Polio Day Proclamation D.Speak Up, Edina September Discussion E.Extra Mile Day Proclamation 2015 VI.Public Hearings During "Public Hearings," the Mayor will ask for public testimony after City staff members make their presentations. If you wish to testify on the topic, you are welcome to do so as long as your testimony is relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: Individuals must limit their testimony to three minutes. The Mayor may modify times, as deemed necessary. Try not to repeat remarks or points of view made by prior speakers and limit testimony to the matter under consideration. In order to maintain a respectful environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. A.Public Hearing: Certification of Delinquent Utilities Improvement No. DU-15, Resolution No. 2015-109 VII.Community Comment During "Community Comment," the City Council will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Council or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Mayor may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Mayor or Council to respond to their comments tonight. Instead the Council might refer the matter to staff for consideration at a future meeting. VIII.Reports/Recommendations: (Favorable vote of majority of Council Members present to approve except where noted) A.Proposed Franchise Agreement With Xcel Energy, Ordinance No. 2015-12 (First Reading) B.Ordinance 2015-20 Amending Chapter 4 Concerning Alcoholic Beverages (Second Reading) C.Ordinance No. 2015-21 Chapter Amending 36 Regarding Brewpubs, Taproooms, Wineries and Distilleries (First Reading) D.Ordinance 2015-22 - Amending Chapter 20 of the Edina City Code Concerning Dogs in Outdoor Food and Liquor Establishments E.Resolution No. 2015-89 Accepting Various Grants & Donations IX.Correspondence And Petitions A.Correspondence B.Minutes 1.Park Board Meeting Minutes Sept. 8, 2015 2.Energy and Environment Commission September 10, 2015 3.Heritage Preservation Board, September 8, 2015 X.Aviation Noise Update XI.Mayor and Council Comments XII.Manager's Comments A.Report On Status Of School District Boundary Realignment for 71 France B.Videotaping Of Boards & Commissions Meetings XIII.Adjournment AGENDA EDINA HOUSING AND REDEVELOPMENT AUTHORITY I.Call to Order II.Roll Call III.Approval Of Agenda IV.Approve HRA Minutes of Regular Meeting of October 6, 2015, and Special Close Meeting of October 14, 2015 V.Request for Purchase: Grandview District Transportation Study VI.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: October 20, 2015 Agenda Item #: IV.A. To:Mayor and City Council Item Type: Minutes From:Debra Mangen, City Clerk Item Activity: Subject:Approve Minutes of October 6, 2015 Work Session and October 6, 2015 Regular Council Meeting Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the October 6, 2015 Work Session and Regular Meeting minutes. INTRODUCTION: ATTACHMENTS: Description Draft regular meeting minutes of October 6, 2015 Drafat work session minutes of October 6, 2015 Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL OCTOBER 6, 2015 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:01 p.m. II. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. III. MEETING AGENDA APPROVED Member Staunton made a motion, seconded by Member Stewart, approving the meeting agenda as revised to move Item VII. Community Comment prior to Item VI. Public Hearings. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Brindle made a motion, seconded by Member Stewart, approving the consent agenda as revised to remove Items IV.G. Resolution No. 2015-90, Authorizing Hennepin County Recycling Amendment and IV.I. Resolution No. 2015-105, Approving Final Plat – 5945 Concord Avenue for Jerrod Lindquist as follows: IV.A. Approve regular and work session meeting minutes of September 16, 2015 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated September 17, 2015, and consisting of 29 pages; General Fund $884,963.76; Police Special Revenue $113,646.81; Pedestrian and Cyclist Safety Fund $809.00; Working Capital Fund $23,844.037; Equipment Replacement Fund $83,215.00; Cando Fund $1,680.00; Art Center Fund $1,531.74; Aquatic Center Fund $1,937.49; Golf Course Fund $16,488.58; Ice Arena Fund $2,552.77; Sports Dome Fund $880.00; Edinborough Park Fund $2,186.46; Centennial Lakes Park Fund $1,586.85; Liquor Fund $187,274.83; Utility Fund $38,233.61; Storm Sewer Fund $6,093.39; PSTF Agency Fund $42,629.59; TOTAL $1,409.554.25; and, for receipt of payment of claims dated September 24, 2015, and consisting of 32 pages; General Fund $195,954.53; Police Special Revenue $285.56; Pedestrian and Cyclist Safety Fund $77,551.81; Working Capital Fund $1,563,408.19; PIR Construction Fund $1,747.60; Equipment Replacement Fund $25,582.86; Art Center Fund $3,399.36; Golf Dome Fund $1,415.07; Aquatic Center Fund $5,853.37; Golf Course Fund $65,619.09; Ice Arena Fund $4,717.14; Sports Dome Fund $405.78; Edinborough Park Fund $8,860.42; Centennial Lakes Park Fund $3,950.62; Liquor Fund $187,912.54; Utility Fund $689,936.93; Storm Sewer Fund $321,473.19; PSTF Agency Fund $140.43; Centennial TIF District $178,793.17; Grandview TIF District $157.50; Pentagon Park District $210.00; Payroll Fund $10,337.21; TOTAL $3,347,712.37; and, for receipt of payment of claims dated October 1, 2015, and consisting of 29 pages; General Fund $309,798.20; Police Special Revenue $6,827.50; Pedestrian and Cyclist Safety Fund $6,827.50; Working Capital Fund $124,259.38; Equipment Replacement Fund $13,911.77; Cando Fund $823.45; Art Center Fund $2,088.72; Golf Dome Fund $91.51; Minutes/Edina City Council/October 6, 2015 Page 2 Aquatic Center Fund $257.22; Golf Course Fund $381,713.96; Ice Arena Fund $7,407.68; Sports Dome Fund $2,681.19; Edinborough Park Fund $16,274.26; Centennial Lakes Park Fund $1,459.91; Liquor Fund $162,584.79; Utility Fund $111,891.10; Storm Sewer Fund $168,071.43; Centennial TIF District $1,483.50; Payroll Fund $2,947.45; TOTAL $1,346,790.96 IV.C. Approve New On-Sale Wine and 3.2 Beer Licenses, Beaujo's Wine LLC, 4450 France Avenue IV.D. Authorize Minnehaha Creek Watershed District Permit Declaration for Edina Community Lutheran Church IV.E. Approve Storm Water Management Agreement with Three Rivers Park District IV.F. Request for Purchase, Exercise Equipment for the Police Department, awarding the bid to the recommended low bidder, Second Wind Exercise Inc. at $30,321.36 IV.G. Resolution No. 2015-90, Authorizing Hennepin County Recycling Amendment IV.H. Authorize Staff to Prepare a Contract for Planning Services IV.I. Resolution No. 2015-106, Approving Final Plat – 5945 Concord Avenue for Jerrod Lindquist IV.J. Request for Purchase, Exterior Remodel 50th and France Building – Liquor Store Portion, awarding the bid to the recommended bidder, Cornerstone Construction at $72,479.00 IV.K. Request for Purchase, Rooftop HVAC Units Edina Liquor Southdale, awarding the bid to the recommended low bidder, Corporate Mechanical Inc. at $34,475.00 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.G. RESOLUTION NO. 2015-90, AUTHORIZING HENNEPIN COUNTY RECYCLING AMENDMENT – ADOPTED Solvei Wilmot, Environmental Health Specialist/Recycling Coordinator, answered a question of the Council relating to additional SCORE funds that would be used to offset the cost of recycling collection and refund citizens that pay for organic recycling collection. Member Staunton introduced and moved adoption of Resolution No. 2015-90, Authorizing Amendment to Residential Recycling Grant Agreement with Hennepin County. Member Swenson seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV.I. RESOLUTION NO. 2015-106, APPROVING FINAL PLAT – 5945 CONCORD AVENUE FOR JERROD LINDQUIST – ADOPTED Community Development Director Teague answered a question of the Council relating to park dedication fees. Member Stewart introduced and moved adoption of Resolution No. 2015- 106, Approving a Final Plat at 5945 Concord Avenue subject to the following Conditions: Prior to issuance of a building permit, the following items must be submitted: • Submit evidence of Minnehaha Creek Watershed District approval. The City may require revisions to the preliminary plat to meet the district's requirements. • A curb-cut permit must be obtained from the Edina engineering department. Minutes/Edina City Council/October 6, 2015 Page 3 • A grading, drainage, and erosion control plan subject to review and approval of the city engineer. The proposed plans shall meet all condition outlined in the engineering memo dated May 8, 2015. • There shall be no increase in peak rate or volume of stormwater to neighboring private property. • Any disturbance to the roadway caused by the construction of the new homes must be repaired by replacing the asphalt pavement from curb-to-curb and from saw-cut to saw-cut. • A construction management plan will be required for the construction of the new homes. • Utility hook-ups are subject to review of the city engineer. • Both lots shall be subject to the City's tree ordinance. Member Brindle seconded the motion. Ayes: Brindle, Stewart, Hovland Nays: Staunton, Swenson Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS None. VII. COMMUNITY COMMENT No one appeared to comment. VI. PUBLIC HEARINGS HELD – Affidavits of Notice presented and ordered placed on file. VI.A. PRELIMINARY PLAT WITH LOT WIDTH VARIANCES, RIDGE CREEK CUSTOM HOMES, 6209 CREST LANE – RESOLUTION NO. 2015-105 ADOPTED Community Development Director Presentation Mr. Teague presented the request from Ridge Creek Custom Homes on behalf of Sharon and Lee Harrison to subdivide the property at 6209 Crest Lane into two lots. The existing home would be torn down and two new homes built. Both lots would gain access off Crest Lane. To accommodate the request a subdivision and lot width variances from 126 to 108 feet for each lot were required. Mr. Teague presented a map of the area and preliminary grading plan. Mr. Teague answered questions of the Council relating to the character of the neighborhood, the grading plan, drainage issues, a stormwater retention system, and whether a curb-to-curb saw cut would be needed. Proponent Presentation Rob Eldridge, Ridge Creek Custom Homes, addressed an earlier suggestion from the Council relating to a one-foot rule concerning existing elevation. Mr. Eldridge discussed tree preservation, buckthorn, lot size, and soil tests. He presented a map of the current home and demonstrated where the new homes might lie. Mr. Eldridge answered questions of the Council relating to placement of driveways and privacy landscaping for a neighbor. Matt Pavek, Civil Site Group, addressed stormwater management plans and drainage issues. Minutes/Edina City Council/October 6, 2015 Page 4 Mayor Hovland opened the public hearing at 7:48 p.m. Public Testimony Lee Harrison, 6209 Crest Lane, addressed the Council. Patricia Buffham, 6212 Crest Lane, addressed the Council. Patrick Willette, 6208 Crest Lane, addressed the Council. Member Stewart made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. The Council discussed the requested subdivision and whether it maintained the character of the neighborhood. Member Brindle communicated that she was uncomfortable approving a subdivision for the lots when the future homes were an unknown. Member Staunton noted the request was for the lots and the size of the lots did fit the character of the neighborhood. Mayor Hovland discussed comparable subdivisions and felt that two homes would not keep the character of the neighborhood. Mr. Teague answered a question of the Council relating to tree preservation and suggested consideration of a tree preservation easement instead of a conservation easement. The Council agreed on additional conditions including: main floor elevations of both new homes were not to exceed existing lots by more than one foot, final drainage plan approved by the City Engineer prior to final plat approval, and recommendation from staff concerning tree preservation easement. Member Staunton introduced and moved adoption of Resolution No. 2015-105, Approving a Preliminary Plat with Variances at 6209 Crest Lane subject to the following Conditions: 1. The City must approve the final plat within one year of preliminary approval or receive a written application for a time extension or the preliminary approval will be void. 2. Compliance with the conditions required by the engineering memo dated September 2, 2015. 3. Prior to issuance of a building permit, the following items must be submitted: • Submit evidence of Nine Mile Creek Watershed District approval. The City may require revisions to the preliminary plat to meet the district's requirements. • A curb-cut permit must be obtained from the Edina engineering department. • A grading plan subject to review and approval of the city engineer. • A construction management plan will be required for the construction of the new homes. • Utility hook-ups are subject to review of the city engineer. 4. .At the time of Final Plat approval, a tree preservation easement protecting the mature trees shall be established along the south side of both lots. Minutes/Edina City Council/October 6, 2015 Page 5 5. The first floor elevations of each of the two new homes shall not exceed the first floor elevation of the existing home. 6. Final drainage plans must also be submitted with the Final Plat, subject to review and approval of the city engineer. Member Swenson seconded the motion. Ayes: Staunton, Stewart, Swenson Nays: Brindle, Hovland Motion carried. VI.B. ANNUAL ASSESSMENT FOR WEED MOWING IMPROVEMENT NO. WD-15 – RESOLUTION NO. 2015-93 ADOPTED Manager Neal explained that the following twelve public hearings were annual special assessment hearings and reviewed City policy for special assessments. Public Works Director Presentation Public Works Director Olson explained the process of notification: the part-time Weed Inspector attempted to hand-deliver a written notice to the property owner, then attempted to reach the homeowner by phone, then the Weed Inspector mailed a certified letter explaining that they have ten days to comply or the City would cut the weeds/vegetation and assess the property. Mr. Olson noted there were only eight properties this year in comparison to sixteen properties last year. Mr. Olson answered a question from the Council explaining that the property at 4905 Ridge Place had received multiple cuttings. Mayor Hovland opened the public hearing at 8:27 p.m. Public Testimony No one appeared to comment. Member Stewart made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2015-93, Levying Special Assessments for Improvement No. WD-15 Weed Mowing. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.C. ANNUAL ASSESSMENT FOR TREE REMOVALS IMPROVEMENT NO. TR-15 – RESOLUTION NO. 2015-94 ADOPTED Public Works Director Presentation Mr. Olson explained that this assessment was for the costs to remove diseased elm trees. Property owners were given an opportunity to remove the diseased trees within a three-week period. Eight properties chose to have the City contractor remove of the diseased trees. Minutes/Edina City Council/October 6, 2015 Page 6 Mayor Hovland opened the public hearing at 8:31 p.m. Public Testimony No one appeared to comment. Member Brindle made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2015-94, Levying Special Assessments for Improvement No. TR-15 Tree Removal. Member Staunton seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.D. ANNUAL ASSESSMENT FOR GRANDVIEW BUSINESS DISTRICT IMPROVEMENT NO. G- 15 – RESOLUTION NO. 2015-91 ADOPTED Public Works Director Presentation Mr. Olson shared that the Grandview Business District had 465,101 assessable square feet at a cost of $0.0119 per square foot. Mayor Hovland opened the public hearing at 8:33 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Stewart introduced and moved adoption of Resolution No. 2015-91, Levying Special Assessments for Public Improvements. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.E. ANNUAL ASSESSMENT FOR 50TH AND FRANCE BUSINESS DISTRICT IMPROVEMENT NO. M-15 – RESOLUTION NO. 2015-92 ADOPTED Public Works Director Presentation Mr. Olson shared that the 50th and France Business District had 416,768 assessable square feet at a cost of $0.5738 per square foot. Mayor Hovland opened the public hearing at 8:37 p.m. Public Testimony Minutes/Edina City Council/October 6, 2015 Page 7 No one appeared to comment. Member Stewart made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2015-92, Levying Special Assessments for Public Improvements. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.F. SPECIAL IMPROVEMENT ASSESSMENT FOR 50TH AND FRANCE PARKING RAMPS PROJECT NO. P-23 – RESOLUTION NO. 2015-95 ADOPTED Public Works Director Presentation Mr. Olson shared the actual assessment at $2,627,811.17 compared to the estimated assessment at $3,310,000.00. The cost was $6.3052 per square foot or $0.7137 per square foot with 20 year financing at 4.17%. Mr. Olson presented pictures of the improvements. Mayor Hovland opened the public hearing at 8:42 p.m. Public Testimony No one appeared to comment. Member Staunton made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2015-95, Levying Special Assessments for Public Improvements. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.G. SPECIAL ASSESSMENT FOR MORNINGSIDE B NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-406 – RESOLUTION NO. 2015-96 ADOPTED Engineering Director Presentation Engineer Millner presented results of the 2014 Street Reconstruction Survey. He noted that there were some mixed reviews, but believed it was cause by staff turnover during projects. Mr. Millner reviewed the City policy for special assessments and explained that Chapter 429 of Minnesota State Statutes granted the City the ability to assess for improvements. He explained the four options for payback: pay entire balance prior to certification, partial pay prior to certification (25% minimum), pay entire balance over 15 years after certification, or assessment deferral for certain age and income requirements. Mr. Millner presented a location map, estimated cost, and actual cost ($952,746.24) for the Morningside B Neighborhood roadway reconstruction. Minutes/Edina City Council/October 6, 2015 Page 8 Mayor Hovland opened the public hearing at 8:51 p.m. Public Testimony Douglas Roy, 4360 Brookside Court #119, addressed the Council. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Attorney Knutson addressed an issue raised during public testimony explaining that the City does not require assessments to be placed into escrow or for the assessment to be paid at the time of the sale. Member Stewart introduced and moved adoption of Resolution No. 2015-96, Levying Special Assessments for Public Improvements. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.H. SPECIAL ASSESSMENT FOR COUNTRYSIDE F (HAWKES) NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-407 – RESOLUTION NO. 2015-97 ADOPTED Engineering Director Presentation Mr. Millner presented a location map, estimated cost, and actual cost ($166,736.17) for the Countryside F (Hawkes) Neighborhood roadway reconstruction. Mayor Hovland opened the public hearing at 9:02 p.m. Public Testimony Terry-Parker Madson, 5713 Hawkes Drive, addressed the Council. Member Stewart made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2015-97, Levying Special Assessments for Public Improvements. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.I. SPECIAL ASSESSMENT FOR COUNTRYSIDE F (WARDEN) NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-408 – RESOLUTION NO. 2015-98 ADOPTED Engineering Director Presentation Minutes/Edina City Council/October 6, 2015 Page 9 Mr. Millner presented a location map, estimated cost, and actual cost ($80,505.24) for the Countryside F (Warden) Neighborhood roadway reconstruction. Mayor Hovland opened the public hearing at 9:06 p.m. Public Testimony No one appeared to comment. Member Brindle made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2015-98, Levying Special Assessments for Public Improvements. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.J. SPECIAL ASSESSMENT FOR BREDESEN PARK D NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-409 – RESOLUTION NO. 2015-99 ADOPTED Engineering Director Presentation Mr. Millner presented a location map, estimated cost, and actual cost ($629,535.11) for the Bredesen Park D Neighborhood roadway reconstruction. Mayor Hovland opened the public hearing at 9:08 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Stewart introduced and moved adoption of Resolution No. 2015-99, Levying Special Assessments for Public Improvements. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.K. SPECIAL ASSESSMENT FOR STRACHAUER PARK B NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-411 – RESOLUTION NO. 2015-100 ADOPTED Engineering Director Presentation Mr. Millner presented a location map, estimated cost, and actual cost ($511,948.09) for the Strachauer Park B Neighborhood roadway reconstruction. Mr. Millner noted a letter received from Minutes/Edina City Council/October 6, 2015 Page 10 a resident, who was just outside of the threshold for income deferment, objecting to the assessment based on income. The letter had been given to the assessing department who would contact the resident to explain a separate process for deferral. Mayor Hovland opened the public hearing at 9:11 p.m. Public Testimony Max Krause, 6121 Zenith Avenue, addressed the Council. Paula Roth, 6025 Zenith Avenue, addressed the Council. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Mr. Millner addressed issues raised during public testimony, indicating that curb and gutters were only replaced as needed, but the cost was not assessed to residents. He also noted that topsoil was tested for certain specifications but if there were an issue, staff would look at it. Member Brindle introduced and moved adoption of Resolution No. 2015-100, Levying Special Assessments for Public Improvements. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.L. SPECIAL ASSESSMENT FOR TODD PARK F NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-418 – RESOLUTION NO. 2015-101 ADOPTED Engineering Director Presentation Mr. Millner presented a location map, estimated cost, and actual cost ($68,058.60) for the Todd Park F Neighborhood roadway reconstruction. Mayor Hovland opened the public hearing at 9:21 p.m. Public Testimony No one appeared to comment. Member Brindle made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Stewart introduced and moved adoption of Resolution No. 2015-101, Levying Special Assessments for Public Improvements. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Minutes/Edina City Council/October 6, 2015 Page 11 VI.M. SPECIAL ASSESSMENT FOR AQUATIC VEGETATION IMPROVEMENT NO. AQ-15 – RESOLUTION NO. 2015-102 ADOPTED Engineering Director Presentation Mr. Millner explained that homeowners’ groups request that the City contract for aquatic vegetation management services on their behalf. The groups agree to pay for these services by special assessment. This allows a single company to complete treatments in an efficient and coordinated manner, instead of each homeowner hiring a separate company to complete treatments only in front of their individual property. There were three lakes that currently request this arrangement: Arrowhead Lake, Indianhead Lake, and Minnehaha Creek Mill Pond. Mr. Millner answered a question from the Council relating to invasive lily pads in Mill Pond. Mayor Hovland opened the public hearing at 9:33 p.m. Public Testimony No one appeared to comment. Member Staunton made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2015-102, Levying Special Assessments for Public Improvements. Member Staunton seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT This item was considered prior to Item VI. Public Hearings. VIII. REPORTS / RECOMMENDATIONS VIII.A. ORDINANCE NO. 2015-20, AMENDING CHAPTER 4 CONCERNING ALCOHOLIC BEVERAGES – FIRST READING GRANTED Economic Development Manager Neuendorf explained that staff was proposing to rewrite City Code regarding alcoholic beverages to achieve three primary goals: streamline language for the sake of clarity and enforceability, allow new establishments that were responsive to the preferences of Edina patrons, and allow established and new businesses to prosper in the Edina marketplace subject to an efficient regulatory process. Mr. Neuendorf shared possible modifications to address restaurant seating and amusement games based on the Council's comments at the September 16, 2015, meeting. The Council discussed restricting the total amount of bar seating, allowing animals in outdoor dining facilities, addressing over service, and prohibiting gaming establishments in certain areas. Minutes/Edina City Council/October 6, 2015 Page 12 Attorney Knutson answered a question of the Council relating to allowing animals in outdoor dining facilities. He explained that the City would need to develop an ordinance that allowed animals. Police Chief Nelson answered a question of the Council relating to over service. Chief Nelson shared a new initiative called POLD, place of last drink, to acquire data on where patrons were being over served. The Council gave the following direction: requested that staff bring back more options on Amendment #1 concerning gaming establishments in certain areas or prohibiting them and allowing exceptions; decided to include Amendment #2 modifying the definition in Section 4-2 adding the line, "No more than 15 percent of the total seating capacity shall be located at a bar or service counter."; asked staff to research creating an ordinance allowing animals at outdoor dining facilities; and, noted that Section 4-4.J. needed a comma between charitable and religious. Member Staunton made a motion to grant First Reading to Ordinance No. 2015-20, Amending Chapter 4 of the Edina City Code Concerning Alcoholic Beverages as modified above. Member Swenson seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.B. RESOLUTION NO. 2015-104, ESTABLISHING PARKING TIME LIMITS FOR MUNICIPAL PARKING FACILITIES – ADOPTED Mr. Neuendorf presented the proposed changes to the parking regulations at the 50th and France public parking ramps. The changes include: posting 4-hour limits on some handicapped parking stalls to promote faster turn-over of the most convenient stalls; adding more 5-hour stalls to North Ramp to meet the needs of salon customers and other customers who shop at several stores in a single visit; reducing employee parking stalls in Center Ramp to allow more customer parking; and, overselling premium passes in the South Ramp by 25%. Member Swenson introduced and moved adoption of Resolution No. 2015-104, Establishing Parking Time Limits for Municipal Parking Facilities. Member Brindle seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.C. AFFORDABLE HOUSING POLICY – ADOPTED Mr. Teague shared that Council had recommended considering fees in lieu of affordable housing. Staff had worked with the Edina Housing Foundation to develop a recommendation. The Housing Foundation developed a formula for calculating fees in lieu of affordable housing based on the cost of producing an affordable housing unit. In the proposed policy, the Housing Foundation did not endorse a specific fee in lieu of affordable housing for multiple residential housing projects. The Housing Foundation recommended a more flexible policy that offered four different options for new development. Mr. Teague answered questions of the Council relating to single-family homes and changing the policy in the future. He noted that this policy was only applicable to developers who needed regulatory relief. Minutes/Edina City Council/October 6, 2015 Page 13 Jeff Hugget, Edina Housing Foundation, answered questions of the Council relating to the 10% affordable requirement and what other cities were doing. The Council discussed how to ensure that affordable housing would be spread out in the City as well as include different types of housing. The Council modified the language in the Affordable Housing Policy to include the following changes: • Strike the last two sentences from the first paragraph in Background. • Change The Policy 1. to read, "This policy applies to all new multi-family development of 20 or more units that require a re-zoning to Planned Unit Development or Comprehensive Plan change." • Strike "Whereas" from The Policy 6. • Change The Policy 6.2. to read, "New construction of units of an equivalent quality at the City at a different site at the discretion of the City." • Change The Policy 6.4. to read, "An alternative proposed by a developer that directly or indirectly provides or enables a provision of an equivalent amount of affordable housing within the City." Member Brindle made a motion, seconded by Member Swenson, adopting the Affordable Housing Policy effective November 1, 2015, as modified above. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council’s receipt of various correspondence. IX.B. MINUTES: 1. ENERGY AND ENVIRONMENT COMMISSION, AUGUST 13, 2015 2. PLANNING COMMISSION, AUGUST 26, 2015 3. ARTS AND CULTURE COMMISSION, JULY 25, 2015 4. TRANSPORTATION COMMISSION, JULY 16 AND AUGUST 20, 2015 5. HUMAN RIGHTS AND RELATIONS COMMISSION, AUGUST 25, 2015 Informational; no action required. X. AVIATION NOISE UPDATE – Received XI. MAYOR AND COUNCIL COMMENTS – Received XII. MANAGER’S COMMENTS – Received XIII. SCHEDULE OF MEETING DATES/EVENTS AS OF OCTOBER 6, 2015 XIII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:45 p.m. Respectfully submitted, Minutes/Edina City Council/October 6, 2015 Page 14 Debra A. Mangen, City Clerk Minutes approved by Edina City Council, October 20, 2015. James B. Hovland, Mayor Video Copy of the October 6, 2015, meeting available. MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL HELD AT CITY HALL OCTOBER 6, 2015 5:30 P.M. Mayor Pro tem Swenson called the work session of the Edina City Council to order at 5:30 p.m. ROLL CALL Answering roll call were: Members Brindle, Staunton, Stewart, a n d M a y o r P r o t e m Swenson. M a y o r Hovland entered the meeting at 5:31 p.m. Edina City Staff attending the meeting: Jennifer Bennerotte, Communication & Technology Services Director; Ross Bintner, Environmental Engineer; Jeff Brown, Community Health Administrator; Susan Faus, Assistant Parks & Recreation Director; Michael Frey, Art Center General Manager; Ann Kattreh, Parks & Recreation Director; MJ Lamon, Project Coordinator; Debra Mangen, City Clerk; Devin Massopust, City Management Fellow; Scott Neal, City Manager; Bill Neuendorf, Economic Development Manager; Mark Nolan, Transportation Planner; Brian Olson, Public Works Director; Joyce Repya, Senior Planner; Lisa Schaefer, Assistant City Manager; Cary Teague, Community Development Director; . 2016 BOARD AND COMMISSION PROPOSED WORK PLANS Park Board Vice Chair Brenda McCormick presented the 2016 Park Board Proposed Work Plan. Ongoing initiatives included: inclusive playground–Rosland Park and Fred Richards Master Plan. New initiatives discussed were: park signage replace plan-begin implementation; Grandview facility planning; recreational programming analysis, recreation programming and facilities marking and communication delivery review; engage external resources to provide environmental programming; fundraising-Friends of the Park; Pollinator Garden; multi-year playground renovation plan, and collaborate with Energy & Environment Commission on providing a recommendation regarding bottle water sales at City facilities. The Council offered direction on the proposed work plan. Arts & Culture Commission Chair Ray Meifert presented the 2016 Arts & Culture Proposed Work Plan. Ongoing initiatives included: The Author’s Studio; The Loft Around Town; Public Art Edina; Edina Film Festival-put on hiatus; Edina Art Center Dance Programs; Music in Edina; and foster cultural entrepreneurship in Edina. New initiatives discussed were: Theater in Edina; Art Travels in Edina; and enhance communication of arts and cultural events. The Council offered direction on the proposed work plan. Energy & Environment Commission Chair Keith Kostuch presented the 2016 Energy & Environment Proposed Work Plan. Continued initiatives included: support efforts to reduce energy consumption and greenhouse gas emissions (GHG) in the City of Edina operations to meet Comprehensive Plan Chapter 10 Goals; hold 90 minute work session with Council and City Manager regarding how to meet existing environmental commitments and to align EEC charter, expectations, resources, and timetables for results; continue Sold Waste, Recycling and Organics Work Group; and continue Education and Outreach Work Group activities. New initiatives discussed were: Partners in Energy (PIE); and collaborate with city staff to Minutes/Edina City Council Work Session/October 6, 2015 2 revise Chapter 10 of City of Edina’s Comprehensive Plan. The Council offered direction on the proposed work plan. Human Rights and Relations Commission Chair Pat Arsenault presented the 2016 Human Rights and Relations Proposed Work Plan. Continued initiatives included: Tom Oye Award; Days of Remembrance; human rights city designation; Community Conversations; and Affordable housing. New initiatives discussed were: convention on the elimination of all forms of discrimination against women; and co-sponsor community conversation with Edina Public Schools Parent Communication Network. The Council offered direction on the proposed work plan. Transportation Commission Chair Katherine Bass presented the 2016 Transportation Commission Proposed Work Plan. The continued initiative discussed was to explore and study the Community circulator. New initiatives discussed were: organize and host a transportation–themed event with speaker(s); work with staff to prepare the Comprehensive Pedestrian and Bicycle Plan for inclusion in the 2018 Comprehensive Plan; enhance Edina residents’ engagement with the transportation system; and evaluate and make recommendations regarding the Transportation Commission’s advisory function to Council. The Council offered direction on the proposed work plan. Community Health Commission Chair Alison Pence presented the 2016 Community Health Commission 2016 Proposed Work Plan. On-going initiatives included: work with Edina Resource Center and Bloomington Public Health to promote health of the city by focusing on: mental health/substance abuse, child/adolescent health, and adult physical health; continually update Commission’s pages on Edina’s website; coordinate with Edina School District, Sober Squad, Student Health Commission and other student organizations; and provide recommendation regarding regulation of medical cannabis dispensaries within the City of Edina. New initiatives discussed: coordinate with Edina Public Schools during creation of new Student Wellness/Chemical Health Coordinator position; work with Hennepin County Public Health, Bloomington Public Health and the City of Edina to ensure data collection methods result in Edina specific data in future surveys; provide specific recommendation to City Council regarding SHAPE Survey, including cost estimate; and participate in the 2018 Comprehensive Plan process to position Health-in-all-policies concepts as an integral part of the city’s processes. The Council offered direction on the proposed work plan. Planning Commission Chair Michael Platteter, presented the Planning Commission 2016 Proposed Work Plan. On-going initiatives included: continuing Planning Commission review of all Land Use applications submitted to the city; conduct a Small Area Plan/Density Study in the Southdale area in conjunction with the Engineering Department’s study of transportation and utility capacity in the area; continue monitoring residential redevelopments standards and ordinance; and continue updates to zoning ordinance regarding signs, lighting and parking. New initiatives discussed were: begin work on the 2018 Comprehensive Plan; and conduct a small area plan for the Cahill and 70th Commercial area as defined in the Comprehensive Plan. The Council offered direction on the proposed work plan. Heritage Preservation Board Chair Michael Birdman presented the Heritage Preservation Commission 2016 Proposed Work Plan. Continued Initiatives included: designate Wooddale Bridge an Edina Heritage Landmark; Explore the History of Your Home Subcommittee; Educational Opportunities Subcommittee; and review Minutes/Edina City Council Work Session/October 6, 2015 3 Certificates of Appropriateness application for heritage landmark designated properties. New initiatives discussed were: create an information brochure to be included in new resident packets highlighting “Edina Historical Facts”; update the map of all properties determined eligible for Edina Heritage Landmark designation and those properties with the Edina Heritage Landmark Designation overlay zoning designation; and begin work on 2018 Comprehensive Plan. The Council offered direction on the proposed work plan. The Mayor and Council thanked the Board and Commission Chairs for the work of their respective groups. ADJOURNMENT Mayor Hovland adjourned the meeting at 6:55 p.m. Respectfully submitted, Debra Mangen, City Clerk Minutes approved by Edina City Council, January 20, 2015 James B. Hovland, Mayor Date: October 20, 2015 Agenda Item #: IV.B. To:Mayor and City Council Item Type: Report / Recommendation, Other From:Payment Registers Item Activity: Subject:Receive Payment of Claims As Per: Pre-List Dated, 10/08/2015 TOTAL: $1,912,140.96 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Payment Registers R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 1 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 2071 10/8/2015 102971 ACE ICE COMPANY 109.20 384002 1937379 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 107.60 384001 1937382 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 30.80 384003 1937383 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 247.60 2072 10/8/2015 103680 ARAMARK REFRESHMENT SRVCS 560.11 COFFEE 383967 1196971 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 560.11 2073 10/8/2015 101355 BELLBOY CORPORATION 18.86 383282 50237800 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 592.00 383283 50258800 5842.5513 COST OF GOODS SOLD \MNE YORK SELLING 767.55 383826 50334700 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 324.65 383827 50334800 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 139.55 384010 50334900 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1,304.23 384009 50335000 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 317.30 383281 92753500 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 90.79 383285 92753700 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 114.52 383284 92753800 5840.6406 GENERAL SUPPLIES LIQUOR YORK GENERAL 57.50 384011 92788100 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 3,726.95 2074 10/8/2015 100648 BERTELSON OFFICE PRODUCTS 24.65 CUSTOM STAMP 383732 IN-35211 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 37.69 LASER POINTER 383917 OE-406512-1 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 123.25 OFFICE SUPPLIES 383675 WO-137505-1 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 47.09 FOAM BOARD 383676 WO-146539-1 1600.6406 GENERAL SUPPLIES PARK ADMIN. 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GENERAL 528.99 2081 10/8/2015 130477 CLEAR RIVER BEVERAGE CO 365.00 383747 212543 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 302.00 384017 214531 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 667.00 2082 10/8/2015 100513 COVERALL OF THE TWIN CITIES INC. 216.00 RAMP STAIRWELL CLEANING 383606 7070217468 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 216.00 2083 10/8/2015 104020 DALCO 1,355.92 TISSUE, TOWELS, AEROSOL 383607 2935045 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 1,355.92 2084 10/8/2015 102478 DAY DISTRIBUTING CO. R55CKR2 LOGIS101 CITY OF EDINA Council Check Register by GL Council Check Register by Invoice & Summary 10/8/2015 - 10/8/2015 10/6/2015 10:24:04 Page - 3 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2084 10/8/2015 102478 DAY DISTRIBUTING CO. Continued... 552.35 383287 821297 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 19.20 383288 821298 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 2,095.73 384019 822377 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 3,472.05 383829 822378 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 2,904.00 383748 822434 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 9,043.33 2085 10/8/2015 102079 HIGHVIEW PLUMBING INC 767.60 REPLACE WATER SERVICE 00001776 383936 14286 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 4,400.00 INSTALL NEW WATER LINE 00002689 384084 14292 05551.1705.21 CONSULTING INSPECTION Arden Park D Reconstruction 4,740.00 INSTALL NEW WATER LINE 00002692 384085 14293 05551.1705.21 CONSULTING INSPECTION Arden Park D Reconstruction 9,907.60 2086 10/8/2015 102484 HIRSHFIELD'S PAINT MANUFACTURING 752.40 FIELD PAINT 00001745 383937 108716 1642.6544 LINE MARKING POWDER FIELD MAINTENANCE 752.40 2087 10/8/2015 131734 HORWITZ INC. 725.66 POOL HEATER VENT REPAIR 383889 W35608 5720.6180 CONTRACTED REPAIRS EDINBOROUGH OPERATIONS 725.66 2088 10/8/2015 100814 INDELCO PLASTICS CORP. 56.30 PVC PIPE 00001734 383688 944725 1552.6180 CONTRACTED REPAIRS CENT SVC PW BUILDING 32.20 PVC FITTINGS 00001771 383938 945819 5913.6406 GENERAL SUPPLIES DISTRIBUTION 88.50 2089 10/8/2015 100858 LOGIS 78.75 GOLDEN VALLEY 383734 40633 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 341.25 IT CONSULTING 383734 40633 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 105.00 RICHFIELD 383734 40633 2310.6102 CONTRACTUAL SERVICES E911 840.00 WIFI CONSULTING 383734 40633 4413.6103 PROFESSIONAL SERVICES CITY VVIFI PROJECT 2,126.25 IT CONSULTING 383717 40725 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 262.50 IT CONSULTING 383718 40764 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 131.25 383718 40764 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF 472.50 WIFI CONSULTING 383718 40764 4413.6103 PROFESSIONAL SERVICES CITY VVIFI PROJECT 4,357.50 2090 10/8/2015 101792 LUBE-TECH 43.32 OIL 383943 690826 1553.6584 LUBRICANTS EQUIPMENT OPERATION GEN 43.32 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 4 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 2090 2091 10/8/2015 10/8/2015 101792 LUBE-TECH 112577 M. AMUNDSON LLP Continued... 2,272.47 384045 204080 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 2,27247 2092 10/8/2015 101483 MENARDS 19.32 HARDWARE 383805 94215 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 29.88 BATTERIES 00001715 384087 95634 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 49.20 2093 10/8/2015 100906 urn DISTRIBUTING INC. 584.17 MOWER PARTS 00001753 383807 1038259-00 1641.6406 GENERAL SUPPLIES MOWING 25.98 WEED WHIP LINE 00001753 383808 1038284-00 1641.6406 GENERAL SUPPLIES MOWING 610.15 2094 10/8/2015 129485 PAPCO INC. 212.55 TOWELS 383618 94821 7411.6511 CLEANING SUPPLIES PSTF OCCUPANCY 212.55 2095 10/8/2015 124836 PR DIAMOND PRODUCTS INC. 1,022.00 GUIDEBAR, CHAINSAW CHAINS 00001763 383948 0038269-IN 5932.6406 GENERAL SUPPLIES GENERAL STORM SEWER 1,022.00 2096 10/8/2015 105690 PRO-TEC DESIGN INC. 546.56 ONSITE SERVICE CALL 383904 72185 7410.6103 PROFESSIONAL SERVICES PSTF ADMINISTRATION 546.56 2097 10/8/2015 101000 RJM PRINTING INC. 188.50 BUSINESS CARDS 383990 87888 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 188.50 2098 10/8/2015 101004 SPS COMPANIES 585.12 FITTINGS 00001438 383951 S3130120.001 5913.6406 GENERAL SUPPLIES DISTRIBUTION 585.12 2099 10/8/2015 101015 STREICHERS 159.99 BOOTS 00003662 383907 11172119 1470.6558 DEPT UNIFORMS , FIRE DEPT. GENERAL 159.99 2100 10/8/2015 104347 TIERNEY BROTHERS INC. R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 5 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 2100 10/8/2015 104347 TIERNEY BROTHERS INC. Continued... 135.00 PROJECTOR REPAIR 383695 700275 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 135.00 2101 10/8/2015 103277 TITAN MACHINERY 10,056.58 MACHINE REPAIRS 383729 466475 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 6,715.71- CREDIT 384091 466475 - CL 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 35.98 SWITCH 00005694 383954 6706836 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 3,376.85 2102 10/8/2015 119454 VINOCOPIA 114.50 383322 0133585-IN 5822.5513 COST OF GOODS SOLD VVINE 50TH ST SELLING 106.50 384069 0134022-IN 5842.5513 COST OF GOODS SOLD WNE YORK SELLING 185.00 384068 0134023-IN 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 406.00 2103 10/8/2015 120627 VISTAR CORPORATION 809.72 CONCESSION PRODUCT 383819 43619555 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 809.72 2104 10/8/2015 121042 WALLACE CARLSON PRINTING 1,109.00 383999 75771 5110.6575 PRINTING ART CENTER ADMINISTRATION 1,109.00 2105 10/8/2015 101033 WINE COMPANY, THE 681.20 383323 404718-00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 2,764.55 383862 405105-00 5862.5513 COST OF GOODS SOLD VVINE VERNON SELLING 974.65 383780 4053342-00 5842.5513 COST OF GOODS SOLD WNE YORK SELLING 380.25 383779 405341-00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,676.50 383861 405501-00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 6,477.15 397799 10/8/2015 124613 ABM ONSITE SERVICES -MIDWEST 2,836.62 JANITORAL SERVICE 384078 8570349 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 2,836.62 397800 10/8/2015 100614 ACE SUPPLY CO. 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Continued... 6,997.70 CHAIN LINK FENCE 383701 APPL 2 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF 6,997.70 397802 10/8/2015 135922 ACUSHNET COMPANY 612.64 OUTERWEAR 383963 901249405 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 65.63 SHOES 383965 901364000 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 670.20 GOLF BALLS 383964 901369072 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 1,348.47 397803 10/8/2015 120984 ALL GOALS INC. 567.00 SANDBAGS, WHEELS FOR GOAL 00001046 383966 11297 1624.6406 GENERAL SUPPLIES PLAYGROUND & THEATER 567.00 397804 10/8/2015 129114 ALLIED FUNDING LLC 110.00 UTILITY OVERPAYMENT REFUND 383870 6013 EWING AVE 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 110.00 397805 10/8/2015 101115 AMERIPRIDE SERVICES 232.52 383824 093015 1470.6201 LAUNDRY FIRE DEPT. GENERAL 316.42 383824 093015 1551.6201 LAUNDRY CITY HALL GENERAL 512.88 383824 093015 1470.6201 LAUNDRY FIRE DEPT. GENERAL 97.67 383824 093015 5821.6201 LAUNDRY 50TH ST OCCUPANCY 141.21 383824 093015 5841.6201 LAUNDRY YORK OCCUPANCY 332.07 383824 093015 5861.6201 LAUNDRY VERNON OCCUPANCY 1,632.77 397806 10/8/2015 101677 ARMCOM DISTRIBUTING CO. 200.34 COVE BASES, ADHESIVE, NOZZLES00001730 383916 10073887 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 200.34 397807 10/8/2015 132031 ARTISAN BEER COMPANY 744.00 383280 3056368 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,050.90 384006 3057722 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 920.00 384008 3057723 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,016.00 384005 3057724 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 593.90 384007 3057725 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,572.15 384004 3057726 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5,896.95 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 7 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 — 10/8/2015 Inv No Account No Subledger Account Description Business Unit 397807 397808 10/8/2015 10/8/2015 132031 ARTISAN BEER COMPANY 102774 ASPEN WASTE SYSTEMS Continued... 532.58 1-247004 383871 1303027 7411.6182 RUBBISH REMOVAL PSTF OCCUPANCY 532.58 397809 10/8/2015 120995 AVR INC. 6,326.00 STREET PANELS 383604 118040 1301.6520 CONCRETE GENERAL MAINTENANCE 6,326.00 397810 10/8/2015 137128 BARNES, DUANE 180.00 UTILITY OVERPAYMENT REFUND 383705 4916 SUNNYSLOPE 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 180.00 397811 10/8/2015 136267 BAUHAUS BREW LABS LLC 341.00 383773 3670 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 145.00 383743 3671 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 411.00 383825 3672 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 897.00 397812 10/8/2015 137140 BAUMGARTNER, GERALD 43.56 AMBULANCE OVERPAYMENT REFUND 384079 NORMA CONWAY 1470.4329 AMBULANCE FEES FIRE DEPT. GENERAL 43.56 397813 10/8/2015 126996 BCA - CJTE 240.00 TRAINING -ANTHONY MARTIN 383731 17072-101915SMH 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 240.00 TRAINING - NATE MENDEL 383706 26538-101915SMH 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 480.00 397814 10/8/2015 102709 BDS LAUNDRY SYSTEMS 216.30 DRYER MAINTENANCE 383872 SO10093717 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 216.30 397815 10/8/2015 131191 BERNATELLO'S PIZZA INC. 504.00 PIZZA 383873 D2813716 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 504.00 397816 10/8/2015 125139 BERNICK'S 20.00 384013 249974 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 8 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397816 10/8/2015 125139 BERNICK'S Continued-. 232.60 384014 249975 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 736.00 383828 249976 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 95.45 384012 249977 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,084.05 397817 10/8/2015 130922 BI WORLDWIDE 2,800.00 EMPLOYEE GIFT CARDS 384080 ME-675416 1556.6406 GENERAL SUPPLIES EMPLOYEE SHARED SERVICES 2,800.00 397818 10/8/2016 100653 BITUMINOUS ROADWAYS INC. 92,572.75 ASPHALT 383698 476387 PAMELA 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF PK 92,572.75 397819 10/8/2015 122248 BLICK ART MATERIALS 86.84 ART SUPPLIES 383968 173751 5110.6564 CRAFT SUPPLIES ART CENTER ADMINISTRATION 86.84 397820 10/8/2015 130602 BOOM ISLAND BREWING COMPANY LLC 224.50 383744 4412 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 224.50 397821 10/8/2015 101010 BORDER STATES ELECTRIC SUPPLY 66.40 SHOP TOOLS 00001716 383678 910027812 1330.6406 GENERAL SUPPLIES TRAFFIC SIGNALS 135.08 BREAKERS FOR WELLA/C 00001716 383678 910027812 5912.6406 GENERAL SUPPLIES WELL HOUSES 201.48 397822 10/8/2015 105367 BOUND TREE MEDICAL LLC 119.99 AMBULANCE SUPPLIES 00003625 383875 81919491 1470.6510 FIRSTAID SUPPLIES FIRE DEPT. GENERAL 119.99 397823 10/8/2015 119351 BOURGET IMPORTS 412.50 384016 129073 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 195.00 384015 129173 5842.5513 COST OF GOODS SOLD VVINE YORK SELLING 607.50 397824 10/8/2015 133187 BRANDL ANDERSON HOMES INC. 2,500.00 REFUND DEMO ESCROW 383707 5837 OAKLAWN 1495.4109 CONSTRUCTION DEPOSIT INSPECTIONS AVE 2,500.00 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 9 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397824 397825 10/8/2015 10/8/2015 133187 BRANDL ANDERSON HOMES INC. 104470 BRIDGESTONE GOLF INC. Continued... 260.85 GOLF BALLS 383970 1002418775 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 112.97 GOLF BALLS 383971 1002418776 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 147.88 GOLF BALLS 383969 1002418777 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 521.70 397826 10/8/2015 122195 BRUNSWICK ZONE - EDEN PRAIRIE 130.00 BOWLING 9/19 AND 9/26 383876 EDINA JUNIORS 1629.6406 GENERAL SUPPLIES ADAPTIVE RECREATION 130.00 397827 10/8/2015 132976 BUCKLEY, TOM 69.95 UNIFORM PURCHASE 383918 100115 1301.6201 LAUNDRY GENERAL MAINTENANCE 69.95 397828 10/8/2015 119466 CAMELOT METALS 6,760.00 STEEL FOR LEWIS RINK 00001668 383877 7798 1647.6103 PROFESSIONAL SERVICES PATHS & HARD SURFACE 6,760.00 397829 10/8/2015 119455 CAPITOL BEVERAGE SALES 838.25 383286 696842 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 727.45 383745 702987 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 2,819.85 383746 703893 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 4,385.55 397830 10/8/2015 129923 CAWLEY 102.01 NAME BADGES 383680 V322468 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 102.01 397831 10/8/2015 112561 CENTERPOINT ENERGY 21.11 10089900-4 383631 10089900-9/15 1646.6186 HEAT BUILDING MAINTENANCE 87.33 10437426-9 383637 10437426-9/15 5553.6186 HEAT SPORTS DOME BLDG&GROUNDS 394.59 5546504-1 383633 5546504-9/15 1470.6186 HEAT FIRE DEPT. GENERAL 89.48 5563827-4 383634 5563827-9/15 5210.6186 HEAT GOLF DOME PROGRAM 240.85 5584304-9 383639 5584304-9/15 7411.6186 HEAT PSTF OCCUPANCY 17.90 5584310-6 383630 5584310-9/15 7413.6186 HEAT PSTF FIRE TOWER 58.03 5590919-6 383629 5590919-9/15 7413.6582 FUEL OIL PSTF FIRE TOWER 1,806.37 5591458-4 383632 5591458-9/15 1551.6186 HEAT CITY HALL GENERAL 21.16 5596524-8 383635 5596524-9/15 1646.6186 HEAT BUILDING MAINTENANCE 225.72 8034001-1 383636 8034001-9/15 1552.6186 HEAT CENT SVC PW BUILDING R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 10 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397831 10/8/2015 112561 CENTERPOINT ENERGY Continued... 21.63 9546705-6 383919 9546705-9/15 5913.6186 HEAT DISTRIBUTION 621.96 9724639-1 383638 9724639-9/15 5511.6186 HEAT ARENA BLDG/GROUNDS 3,606.13 397832 10/8/2015 123898 CENTURYLINK 126.13 952 831-0024 383879 0024-9/15 1552.6188 TELEPHONE CENT SVC PW BUILDING 54.51 952 920-1565 383625 1565-9/15 1646.6188 TELEPHONE BUILDING MAINTENANCE 58.83 952 920-1586 383627 1586-9/15 1554.6188 TELEPHONE CENT SERV GEN - MIS 75.66 952 922-2444 383626 2444-9/15 1554.6188 TELEPHONE CENT SERV GEN - MIS 58.83 952 920-8632 383920 8632-9/15 5913.6188 TELEPHONE DISTRIBUTION 41.46 952 922-9246 383880 9246-9/15 1400.6188 TELEPHONE POLICE DEPT. GENERAL 134.10 952 920-9996 E911 383628 9996-9/15 2310.6188 TELEPHONE E911 549.52 397833 10/8/2015 127147 CHAMPION PLUMBING 21.60 PERMIT REFUND 383921 6224 VIRGINIA 1495.4112 PLUMBING PERMITS INSPECTIONS AVE 21.60 397834 10/8/2015 122317 CITY OF EDINA-COMMUNICATIONS 100.00 PHONE/INTERNET MAINT 383681 COM-0654 7411.6188 TELEPHONE PSTF OCCUPANCY 100.00 397835 10/8/2015 122084 CITY OF EDINA - UTILITIES 943.21 00103650-0155251008 383641 155251008-9/15 7411.6189 SEWER & WATER PSTF OCCUPANCY 470.46 00103650-0155252016 383640 155252016-9/15 7411.6189 SEWER & WATER PSTF OCCUPANCY 1,413.67 397836 10/8/2015 121616 COATES ROOFING INC. 234.00 INSTALL DRIP EDGE ON ROOF 00001822 383923 15129 1644.6180 CONTRACTED REPAIRS TREES & MAINTENANCE 234.00 397837 10/8/2015 100692 COCA-COLA REFRESHMENTS 205.60 384018 0168127008 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 205.60 397838 10/8/2015 137068 COLEBECK, LOYOLA 180.00 MODEL 383972 100215 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 180.00 R55CKR2 LOGIS101 CITY OF EDINA Council Check Register by GL Council Check Register by Invoice & Summary 10/8/2015 — 10/8/2015 10/6/2015 10:24:04 Page - 11 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397839 10/8/2015 120433 COMCAST Continued... 83.84 8772 10 614 0540232 383881 540232-9/15 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 83.84 397840 10/8/2015 101395 COMMISSIONER OF TRANSPORTATION 162.86 MATERIALS TESTING/INSPECTIONS 383882 P00004943 01377.1705.21 CONSULTING INSPECTION BA-377 VALLEY VIEW RD 521.09 MATERIALS TESTING/INSPECTIONS 383882 P00004943 10096.1705.21 CONSULTING INSPECTION BR6 54TH STREET BRIDGE 683.95 397841 10/8/2015 101329 CONSTRUCTION MATERIALS INC. 50.00 CAULK FOR RAMP 00001725 383712 0132678-IN 5861.6406 GENERAL SUPPLIES VERNON OCCUPANCY 50.00 397842 10/8/2015 129275 CONTECH ENGINEERED SOLUTIONS 1,975.00 PIPE, COUPLERS 00001723 383605 1N00205194 5932.6406 GENERAL SUPPLIES GENERAL STORM SEWER 1,975.00 397843 10/8/2015 100695 CONTINENTAL CLAY CO. 1,103.30 CLAY 383973 INV000101809 5110.6564 CRAFT SUPPLIES ART CENTER ADMINISTRATION 1,103.30 397844 10/8/2015 130818 COUNTINGCARS.COM 89.00 BATTERY 383883 1817 1262.6406 GENERAL SUPPLIES TRANSPORTATION 89.00 397845 10/8/2015 120538 CREATIVE GRAPHICS 392.30 GIFT CERTIFICATES 383974 00075151 5440.6406 GENERAL SUPPLIES PRO SHOP RETAIL SALES 392.30 397846 10/8/2015 102596 CROWN TROPHY 239.40 PLATE ENGRAVING 383975 10129 2610.6406 GENERAL SUPPLIES PUBLIC ART 239.40 397847 10/8/2015 101951 CUSTOM REFRIGERATION INC 242.50 ICE MACHINE REPAIR 383682 3447 5761.6180 CONTRACTED REPAIRS CENTENNIAL LAKES OPERATING 242.50 397848 10/8/2015 100706 D.C. ANNIS SEWER INC. 544.00 PUMP SUMP 383884 108722 1470.6215 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 544.00 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 12 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397849 10/8/2015 135840 DAKOTA COMMUNICATIONS CENTER Continued... 630.00 CANCELED COURSE REGISTRATION 363747 REFUND 7401.4390 REGISTRATION FEES PSTF REVENUE 630.00 397850 10/8/2015 100718 DELEGARD TOOL CO. 70.45 AIR RIVETER 00001566 383713 29254 1553.6556 TOOLS EQUIPMENT OPERATION GEN 183.71 DUAL WHEEL SEPARATOR 00005648 383714 36266 1553.6556 TOOLS EQUIPMENT OPERATION GEN 254.16 397851 10/8/2015 123995 DICK'S/LAKEVILLE SANITATION INC. 5,674.37 REFUSE 384081 DT0001231467 4095.6103 PROFESSIONAL SERVICES 50TH STREET RUBBISH 1,884.87 REFUSE 384082 DT0001231468 4095.6103 PROFESSIONAL SERVICES 50TH STREET RUBBISH 7,559.24 397852 10/8/2015 121103 DIRECTV 76.40 016523692 383683 26699056256 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 76.40 397853 10/8/2015 124438 DONNAY HOMES 1,500.00 PERMIT REFUND 383924 5717 1495.4111 BUILDING PERMITS INSPECTIONS CONTINENTAL 6,110.50 ED137289 PERMIT REFUND 384083 5717 1495.4111 BUILDING PERMITS INSPECTIONS CONTINENTAL 7,610.50 397854 10/8/2015 119716 EASTERN PACIFIC APPAREL INC. 39.00 APPAREL 383976 546998 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 39.00 397855 10/8/2015 132810 ECM PUBLISHERS INC. 327.50 STREET SMARTS 383792 259116 2501.6103 PROFESSIONAL SERVICES PACS IS 39.10 PUBLISH NOTICE 383608 260452 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 89.36 PUBLISH ORD 2015-13 383609 260453 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 357.44 PUBLISH ORD 2015-18 383610 260454 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 312.76 PUBLISH ORD 2015-19 383611 260455 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 2,450.55 EDITION EDINA 383793 261593 1130.6575 PRINTING COMMUNICATIONS 3,576.71 397856 10/8/2015 101341 EDINA FIREFIGHTER'S RELIEF ASSOCIATION 402,247.52 STATE FIRE AID 383697 0002809819 1470.6039 PENSION 49ERS FIRE DEPT. GENERAL 402,247.52 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 13 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397856 397857 10/8/2015 10/8/2015 101341 EDINA FIREFIGHTER'S RELIEF ASSOCIATION 101837 EDINA POLICE DEPARTMENT Continued... 110.00 FALSE ALARM FEE 383977 6764 5111.6250 ALARM SERVICE ART CENTER BLDG/MAINT 110.00 397858 10/8/2015 100049 EHLERS & ASSOCIATES INC. 3,800.00 CONTINUING DISCLOSURE 383612 68647 1160.6103 PROFESSIONAL SERVICES FINANCE 3,800.00 397859 10/8/2015 104733 EMERGENCY MEDICAL PRODUCTS INC. 1,816.15 AMBULANCE SUPPLIES 00003524 383886 1769513 1470.6510 FIRSTAID SUPPLIES FIRE DEPT. GENERAL 390.00 AMBULANCE SUPPLIES 00003523 383885 1770531 1470.6510 FIRSTAID SUPPLIES FIRE DEPT. GENERAL 2,206.15 397860 10/8/2015 136689 ENKI BREWING COMPANY INC. 147.60 384020 4552 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 147.60 397861 10/8/2015 100158 EXPLORE MINNESOTA GOLF ALLIANCE 1,975.00 2015 MEMBERSHIP DUES 383763 62 5410.6105 DUES & SUBSCRIPTIONS GOLF ADMINISTRATION 1,975.00 397862 10/8/2015 100146 FACTORY MOTOR PARTS COMPANY 39.16- CREDIT 383794 1-4793661 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 203.28 BATTERIES 383686 1-Z05574 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 286.48 REGULATOR ASSEMBLIES 383684 69-194806 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 35.42 SILICONE BRAKE TUBES 383925 69-195350 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 319.40 TENSIONER, PULLEY, BELTS 383930 69-195592 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 49.31 FILTER ELEMENT 383927 69-195748 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 64.26 DEXCOOL 383928 69-195771 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 18.71 GASKET 383929 70-246261 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 63.36 LINKS 383685 75-190319 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 89.58 ROTOR ASSEMBLY 383926 75-190568 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,090.64 397863 10/8/2015 100216 FARMER BROTHERS COFFEE 91.49 COFFEE 383978 62378178 5421.5510 COST OF GOODS SOLD GRILL 91.49 397864 10/8/2015 122549 FARNER-BOCKEN COMPANY R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 14 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397864 10/8/2015 122549 FARNER-BOCKEN COMPANY Continued... 11.90- CREDIT 383797 3814355 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 25.00- CREDIT 383796 4253155 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 591.59 CONCESSION PRODUCT 383795 4288294 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 554.69 397865 10/8/2015 126004 FERGUSON WATERWORKS 167.74 HYDRANT PARTS 00001782 383931 0162727 5913.6406 GENERAL SUPPLIES DISTRIBUTION 167.74 397866 10/8/2015 131188 FIRST-SHRED 20.00 SHREDDING SERVICES 363671 135771 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 20.00 397867 10/8/2015 103039 FREY, MICHAEL 249.63 SUPPLIES REIMBURSEMENT 383979 100215 5110.6406 GENERAL SUPPLIES ART CENTER ADMINISTRATION 249.63 397868 10/8/2015 100764 G & K SERVICES 112.15 ACCT 0039263 383980 1013317149 5421.6201 LAUNDRY GRILL 55.88 ACCT 0039263 383981 1013328579 5421.6201 LAUNDRY GRILL 168.03 397869 10/8/2015 120776 GAGE, NATHALIE 46.81 MILEAGE REIMBURSEMENT 383932 100215 1130.6107 MILEAGE OR ALLOWANCE COMMUNICATIONS 46.81 397870 10/8/2015 105508 GEMPLER'S INC. 50.95 SAFETY EYEWEAR 00001531 383798 S101946634 1646.6610 SAFETY EQUIPMENT BUILDING MAINTENANCE 50.95 397871 10/8/2015 103185 GERTENS 1,019.97 TREES FOR PAMELA 00001808 383799 370380/1 1644.6541 PLANTINGS & TREES TREES & MAINTENANCE 269.00 PLANTINGS FOR GARDEN PK 00001810 383800 371282/1 1644.6541 PLANTINGS & TREES TREES & MAINTENANCE 1,288.97 397872 10/8/2015 137125 GLENWOOD FINANCIAL LLC 26.19 UTILITY OVERPAYMENT REFUND 383715 5040 HANKERSON 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 26.19 397873 10/8/2015 100780 GOPHER STATE ONE-CALL INC. R55CKR2 LOGIS101 CITY OF EDINA Council Check Register by GL Council Check Register by Invoice & Summary 10/8/2015 — 10/8/2015 10/6/2015 10:24:04 Page - 15 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397873 10/8/2015 100780 GOPHER STATE ONE-CALL INC. Continued-. 1,842.25 SEPT 2015 SERVICE 00001778 383933 147914 5913.6103 PROFESSIONAL SERVICES DISTRIBUTION 1,842.25 397874 10/8/2015 129548 GPRS 40.00 CARRIE PERSON 383887 REGISTRATION 1170.6104 CONFERENCES & SCHOOLS HUMAN RESOURCES 40.00 397875 10/8/2015 101103 GRAINGER 17.43 CONNECTOR 383614 9846296706 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 87.86 AIR FILTERS 383613 9846296714 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 282.54 LIGHT BULBS 00002273 383888 9851230079 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 387.83 397876 10/8/2015 102217 GRAPE BEGINNINGS INC 180.50 383289 187101 5822.5513 COST OF GOODS SOLD VVINE 50TH ST SELLING 1,086.00 384022 187336 5842.5513 COST OF GOODS SOLD WNE YORK SELLING 302.75 384021 187337 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 2,058.25 383830 187338 5862.5513 COST OF GOODS SOLD VVINE VERNON SELLING 3,627.50 397877 10/8/2015 104459 GS DIRECT INC. 1,744.24 OCE CARTRIDGES 383801 318846 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 1,744.24 397878 10/8/2015 100798 HAYDEN-MURPHY EQUIPMENT 139.47 SEAL 00005682 383934 C97810 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 139.47 397879 10/8/2015 117186 HELGREN, ADAM 84.38 UNIFORM PURCHASE 383935 100215 1646.6201 LAUNDRY BUILDING MAINTENANCE 84.38 397880 10/8/2015 100801 HENNEPIN COUNTY TREASURER 795.00 AUG 2015 ROOM & BOARD 383764 1000065301 1195.6225 BOARD & ROOM PRISONER LEGAL SERVICES 795.00 397881 10/8/2015 105962 HOFF, BRUCE 54.00 MODEL 383982 100215 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 54.00 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 16 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397882 10/8/2015 104375 HOHENSTEINS INC. Continued... 998.50 383290 785487 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 247.50 383753 786333 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,535.25 383752 786458 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 495.00 383749 786459 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 30.00 383751 786460 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 633.00 384023 786461 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 250.00 383750 786574 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 495.00 383754 786792 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,293.00 383831 786793 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5,977.25 397883 10/8/2015 133834 HYDRO FLASK 856.58 WATER BOTTLES 383687 INV-137298 1600.6406 GENERAL SUPPLIES PARK ADMIN. GENERAL 856.58 397884 10/8/2015 131544 INDEED BREWING COMPANY 271.50 384024 33239 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 271.50 397885 10/8/2015 119808 INTEGRA 27.74 176632 383689 13295954 7411.6188 TELEPHONE PSTF OCCUPANCY 27.74 397886 10/8/2015 137129 J-C PRESS 127.12 TRESSPASS FORMS 383733 155018 1400.6575 PRINTING POLICE DEPT. GENERAL 127.12 397887 10/8/2015 100829 JERRY'S HARDWARE 17.18 383939 9/15-ENG 05556.1705.21 CONSULTING INSPECTION Morningside Water Main Lining 19.13 383940 9/15-EQUIPT 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 34.37 383940 9/15-EQUIPT 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 12.43 383716 9/15-POLICE 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 6.94 383941 9/15-UTIL 5921.6406 GENERAL SUPPLIES SANITARY LIFT STATION MAINT 8.86 383941 9/15-UTIL 5915.6530 REPAIR PARTS WATER TREATMENT 15.96 383941 9/15-UTIL 5923.6406 GENERAL SUPPLIES COLLECTION SYSTEMS 17.42 383941 9/15-UTIL 5917.6406 GENERAL SUPPLIES METER REPAIR 27.98 383941 9/15-UTIL 5913.6406 GENERAL SUPPLIES DISTRIBUTION 29.17 383941 9/15-UTIL 5912.6556 TOOLS WELL HOUSES 55.99 383941 9/15-UTIL 5913.6556 TOOLS DISTRIBUTION 161.56 383941 9/15-UTIL 5912.6406 GENERAL SUPPLIES WELL HOUSES R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 17 Council Check Register by Invoice & Summary 10/8/2015 - 10/8/2015 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397887 10/8/2015 100829 JERRY'S HARDWARE Continued... 279.34 383941 9/15-UTIL 5915.6406 GENERAL SUPPLIES WATER TREATMENT 686.33 397888 10/8/2015 100741 JJ TAYLOR DIST. OF MINN 972.97 383291 2412869 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 60.30 383292 2412870 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 4,563.00 383832 2412871 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 1,310.40 383833 2412876 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5,565.70 384028 2412902 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 2,802.90 384025 2412904 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5433.60 384026 2412913 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 78.80 384027 2412914 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 243.40 383983 2429805 5421.5514 COST OF GOODS SOLD BEER GRILL 21,031.07 397889 10/8/2015 124104 JOHN DEERE LANDSCAPES INC. 64.42 WIRELESS RAIN-CLIK 00001710 384086 73283308 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF 186.89 WEED CONTROL 00001719 383802 73433197 1643.6546 WEED SPRAY GENERAL TURF CARE 251.31 397890 10/8/2015 100833 JOHN HENRY FOSTER MINNESOTA INC. 79.82 FILTERS 00001697 383803 10204021-00 5915.6530 REPAIR PARTS WATER TREATMENT 1470.55 AIR COMPRESSOR 00001697 383942 10204021-01 5915.6530 REPAIR PARTS WATER TREATMENT 1,550.37 397891 10/8/2015 100835 JOHNSON BROTHERS LIQUOR CO. 1,101.88 383293 5264961 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 535.05 383294 5264962 5822.5513 COST OF GOODS SOLD WNE 50TH ST SELLING 1,046.54 383295 5264965 5822.5513 COST OF GOODS SOLD VVINE 50TH ST SELLING 1.16 384037 5270438 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,511.21 384044 5270442 5822.5513 COST OF GOODS SOLD VANE 50TH ST SELLING 1,263.92 384032 5270443 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 306.96 384039 5270444 5842.5513 COST OF GOODS SOLD VVINE YORK SELLING 69.64 383840 5270445 5862.5513 COST OF GOODS SOLD WNE VERNON SELLING 1.16 383834 5270446 5862.5513 COST OF GOODS SOLD VVINE VERNON SELLING 185.57 384030 5270448 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 5,431.77 384029 5270449 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 972.90 384033 5270450 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 112.27 384031 5270452 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 4,852.20 384036 5270455 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 18 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397891 10/8/2015 100835 JOHNSON BROTHERS LIQUOR CO. Continued... 3,025.03 384040 5270456 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,739.74 384038 5270457 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 7,439.16 384041 5270458 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 144.00 384042 5270459 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 4,380.87 384035 5270460 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 224.54 384034 5270461 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 3,454.08 384043 5270462 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,312.74 383841 5270466 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,671.20 383839 5270467 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3.48 383838 5270468 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5,927.19 383837 5270469 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5,491.80 383844 5270470 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,959.65 383843 5270471 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 7,008.89 383835 5270472 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 4,143.71 383836 5270473 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 367.68 383842 5270474 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 9.75- 383310 542372 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 9.83- 383306 542373 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4.22- 383305 542374 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 12.75- 383311 542375 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 30.00- 383300 542376 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 20.00- 383299 542377 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 9.70- 383302 542765 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 10.00- 383307 542766 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6.21- 383304 542767 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 74.05- 383303 542768 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6.38- 383308 542769 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 24.00- 383309 542770 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 14.97- 383301 542771 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 6.21- 383296 542773 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 48.62- 383297 542774 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 25.51- 383298 543022 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 69,374.79 397892 10/8/2015 116901 K.C. GROVES TREE EXPERTS 375.46 STUMP GRINDING 00001814 383894 5818 XERXES 1644.6103 PROFESSIONAL SERVICES TREES & MAINTENANCE 375.46 397893 10/8/2015 111018 KEEPRS INC. 33.99 00003662 383891 287459-01 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL R55CKR2 LOGIS101 CITY OF EDINA Council Check Register by GL Council Check Register by Invoice & Summary 10/8/2015 - 10/8/2015 10/6/2015 10:24:04 Page - - 19 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397893 10/8/2015 111018 KEEPRS INC. Continued... 247.96 00003662 383893 287459-02 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 139.99 UNIFORMS 00003664 383890 287555 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 247.96 00003664 383892 287555-01 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 669.90 397894 10/8/2015 137130 KLEIN, JACOB 100.00 UTILITY OVERPAYMENT REFUND 383765 5501 MALIBU DR 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 100.00 397895 10/8/2015 129942 KNOLLMAIER, LAURA 226.15 MILEAGE REIMBURSEMENT 383895 093015 5760.6107 MILEAGE OR ALLOWANCE CENTENNIAL LAKES ADMIN EXPENSE 226.15 397896 10/8/2015 100852 LAWSON PRODUCTS INC. 540.48 DRILL BITS, SEALANT, WRE 00005751 383615 9303566569 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 79.83 HYDRANT PARTS 00005654 383804 9303578220 5913.6530 REPAIR PARTS DISTRIBUTION 620.31 397897 10/8/2015 103396 LENT, WILLIAM 714.06 FIREARM SAFETY TRAINING 383766 FALL 2015 1628.6103 PROFESSIONAL SERVICES SENIOR CITIZENS 714.06 397898 10/8/2015 130599 LEONARD, RICHARD 45.00 CLEANING OF CART TOWELS 383984 100115 5423.6406 GENERAL SUPPLIES GOLF CARS 45.00 397899 10/8/2015 137132 LOCAL 1275 189.11 VIGILANT GUARD EVENT 383896 FOOD 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 189.11 397900 10/8/2015 100864 MACQUEEN EQUIPMENT INC. 223.70 SWEEPER PARTS 00005688 383616 2155184 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 223.70 397901 10/8/2015 122878 MARTTI, DOROTHEA 280.00 HOSTING FEES 383735 211 1130.6103 PROFESSIONAL SERVICES COMMUNICATIONS 280.00 397902 10/8/2015 137133 MATT'S TREE SERVICE 1,547.25 TREE REMOVAL 00001758 383897 4504 BROOKSIDE 1644.6103 PROFESSIONAL SERVICES TREES & MAINTENANCE R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 20 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397902 10/8/2016 137133 MATT'S TREE SERVICE Continued... 1,547.25 397903 10/8/2016 137136 MCALONEY, KAY 105.97 MEAL EXPENSES 383985 REIMBURSE 1170.6106 MEETING EXPENSE HUMAN RESOURCES 105.97 397904 10/8/2015 105603 MEDICINE LAKE TOURS 983.25 9/24 ALPACA TRIP 383617 092815 1628.6103.07 TRIPS PROF SERVICES SENIOR CITIZENS 983.25 397905 10/8/2016 122610 MERCHANTS OF GOLF 512.28 PUTTERS 00002072 383898 86635 5761.6406 GENERAL SUPPLIES CENTENNIAL LAKES OPERATING 512.28 397906 10/8/2015 100885 METRO SALES INC 10,634.67 MFP QUARTERLY USAGE 383690 015007-9/15 1554.6230 SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS 10,634.67 397907 10/8/2016 100887 METROPOLITAN COUNCIL ENVIRONMENTAL SERV 385,231.33 SEWER SERVICE - NOV 2015 383899 0001048704 5922.6302 SEWER SERVICE METRO SEWER TREATMENT 385,231.33 397908 10/8/2015 102729 METROPOLITAN FORD OF EDEN PRAIRIE 335.00 WEATHER TRIM 00005177 383944 495197 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 335.00 397909 10/8/2015 101356 MIDWEST FENCE & MFG COMPANY 1,862.00 GATES FOR ELECTION EQUIPT 384088 166582 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 1,862.00 397910 10/8/2015 100913 MINNEAPOLIS & SUBURBAN SEWER & WATER 2,137.50 REPLACE WATER SERVICE 00001775 383945 35075 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 2,137.50 397911 10/8/2015 103216 MINNEAPOLIS FINANCE DEPARTMENT 24,958.50 SEPT 2015 WATER 383986 431-0005.3/9/15 5913.6601 WATER PURCHASED DISTRIBUTION 24,958.50 397912 10/8/2015 127062 MINNEHAHA BLDG. MAINT. INC. 10.73 WINDOW CLEANING 383721 928044100 5821.6180 CONTRACTED REPAIRS 50TH ST OCCUPANCY R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 21 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397912 10/8/2015 127062 MINNEHAHA BLDG. MAINT. INC. Continued... 10.73 397913 1018/2015 136248 MINNESOTA EQUIPMENT 400.00 TIRES 00005179 383946 P86514 421650.6710 EQUIPMENT REPLACEMENT PARK MAINT EQUIPMENT 400.00 397914 10/8/2015 106193 MINNESOTA HIGHWAY SAFETY AND 396.00 PIT CLASS - DAVID LINDMAN 383736 629430-4717 2340.6104 CONFERENCES & SCHOOLS DWI FORFEITURE 396.00 397915 10/8/2015 101996 MINNESOTA TROPHIES & GIFTS 101.30 SWAT PLAQUE 383900 17539 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 111.30 SWAT PLAQUE 00003677 383901 17540 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 212.60 397916 10/8/2015 100908 MINNESOTA WANNER CO. 10.56 GASKETS 00001804 383806 0111811-IN 1642.6406 GENERAL SUPPLIES FIELD MAINTENANCE 10.56 397917 10/8/2015 128914 MINUTEMAN PRESS 54.00 AUTHOR'S STUDIO POSTERS 383691 18684 5110.6575 PRINTING ART CENTER ADMINISTRATION 16.32 SHRED IT POSTERS 383720 18687 5862.6575 PRINTING VERNON SELLING 16.34 SHRED IT POSTERS 383720 18687 5822.6575 PRINTING 50TH ST SELLING 16.34 SHRED IT POSTERS 383720 18687 5842.6575 PRINTING YORK SELLING 65.66 FLYERS 383719 18688 5862.6575 PRINTING VERNON SELLING 65.67 FLYERS 383719 18688 5822.6575 PRINTING 50TH ST SELLING 65.67 FLYERS 383719 18688 5842.6575 PRINTING YORK SELLING 300.00 397918 10/8/2015 132591 MUSKA ELECTIRC COMPANY 111,087.30 PARTIAL PAYMENT NO. 1 383947 INDUST PARK 450006.6710 EQUIPMENT REPLACEMENT INDUSTRIAL PARK LIGHTING 111,087.30 397919 10/8/2015 100076 NEW FRANCE WINE CO. 220.00 383845 103601 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 109.50 383774 103602 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 329.50 397920 10/8/2015 137139 NICET 210.00 CERTIFICATION 384089 100215 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 22 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397920 10/8/2015 137139 NICET Continued... 210.00 397921 10/8/2015 132509 NOLAN, MARK 263.90 CONFERENCE LODGING 383767 093015 1262.6104 CONFERENCES & SCHOOLS TRANSPORTATION 284.68 MILEAGE REIMBURSEMENT 383767 093015 1262.6107 MILEAGE OR ALLOWANCE TRANSPORTATION 548.58 397922 10/8/2015 101659 ORKIN 144.35 ACCT 2809201 383772 105053634 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 124.30 ACCT 12079684 383771 105057741 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 20.00 ACCT 12557616 383769 105058108 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 20.00 ACCT 12557635 383770 105058111 1375.6103 PROFESSIONAL SERVICES PARKING RAMP 130.00 PEST CONTROL 383768 ACCT 12557623 1552.6103 PROFESSIONAL SERVICES CENT SVC PW BUILDING 438.65 397923 10/8/2015 100347 PAUSTIS WINE COMPANY 1,052.88 383312 8516280-IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 2,488.99 383775 8517215-IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 897.34 384047 8517221-IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,256.82 383847 8517223-IN 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 401.61 383846 8517463-IN 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 74.07 384046 8517465-IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 65.25- 384048 8517697-CM 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6,106.46 397924 10/8/2015 121040 PC ADVENTURES INC. 420.13 REPLACE 2 VIDEO CAMERAS 383722 9912 5841.6180 CONTRACTED REPAIRS YORK OCCUPANCY 420.13 397925 10/8/2015 133047 PENTAGON NORTH LLC 150,668.00 LCA GRANT 383692 092915 4421.6710 EQUIPMENT REPLACEMENT PENTAGON REVIVAL 150,668.00 397926 10/8/2015 100945 PEPSI-COLA COMPANY 358.80 384049 41136360 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 959.37 383809 49181133 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 187.81 383987 49181291 5421.5510 COST OF GOODS SOLD GRILL 243.60 383776 50722653 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,749.58 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 23 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397927 10/8/2015 135849 PETSMART #2412 Continued... 63.99 K9 FOOD 00003191 384090 T-9868 4607.6406 GENERAL SUPPLIES EDINA CRIME FUND K9 DONATION 63.99 397928 10/8/2015 125978 PETSMART #459 45.01 K-9 SUPPLIES 00003168 312748 T-7675 4607.6406 GENERAL SUPPLIES EDINA CRIME FUND K9 DONATION 45.01 397929 10/8/2015 100743 PHILLIPS WINE & SPIRITS 240.00- 383316 220935 5862.5513 COST OF GOODS SOLD 1NINE VERNON SELLING 399.96 383313 2856241 5822.5513 COST OF GOODS SOLD VANE 50TH ST SELLING 1,063.06 383314 2856245 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,048.65 383315 2857055 5862.5513 COST OF GOODS SOLD WNE VERNON SELLING 1,633.91 384051 2859944 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 57.16 384053 2859945 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 1.16 383849 2859947 5862.5513 COST OF GOODS SOLD WNE VERNON SELLING 89.12 383852 2859948 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 436.00 384052 2859949 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 54.16 384050 2859950 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 1.16 384057 2859951 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 421.16 384056 2859952 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5.80 383853 2859953 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1.16 384058 2859954 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,653.14 384059 2859956 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 3,051.20 384055 2859957 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,366.53 384060 2859958 5842.5513 COST OF GOODS SOLD WNE YORK SELLING 389.25 384054 2859959 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 76.82 383850 2859962 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,527.19 383848 2859963 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 927.25 383851 2859964 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 15,963.84 397930 10/8/2015 100119 PING 52.42 GRIPS 383988 12998796 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 52.42 397931 10/8/2015 101138 PLEAA 255.00 FALL TRAINING SESSION 383723 2015 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL REGISTRATION 255.00 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 24 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397932 10/8/2015 100958 PLUNKETT'S PEST CONTROL Continued-. 44.89 PEST CONTROL 383693 4876423 7411.6103 PROFESSIONAL SERVICES PSTF OCCUPANCY 44.89 PEST CONTROL 383902 5075055 7411.6103 PROFESSIONAL SERVICES PSTF OCCUPANCY 89.78 397933 10/8/2015 100961 POSTMASTER - USPS 225.00 PERMIT PI 376 RENEWAL 383903 MAIL PERMIT FEE 1628.6235 POSTAGE SENIOR CITIZENS 225.00 397934 10/8/2015 135910 PRINCE, DAVID & SHERYL 2,500.00 REFUND NEW HOME ESCROW 383724 5529 ST JOHNS 1495.4109 CONSTRUCTION DEPOSIT INSPECTIONS 2,500.00 397935 10/8/2015 137135 REFSELL, JUDITH 12.24 UTILITY OVERPAYMENT REFUND 383949 6050 BLAKE 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET RIDGE 12.24 397936 10/8/2015 102408 RIGID HITCH INCORPORATED 107.88 BALL MOUNTS 00005659 383950 1927689669 1553.6585 ACCESSORIES EQUIPMENT OPERATION GEN 107.88 397937 10/8/2015 129562 RISCHMILLER, KEITH 155.10 TRAINING EXPENSES 383989 129562 1281.6104 CONFERENCES & SCHOOLS TRAINING 155.10 397938 10/8/2015 124119 RJM DISTRIBUTING INC. 109.90 383317 IND008711 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 109.90 397939 10/8/2015 100982 ROTO-ROOTER 299.00 LOWER BATH DRAINS 383905 48 18709249 5720.6180 CONTRACTED REPAIRS EDINBOROUGH OPERATIONS 299.00 397940 10/8/2015 137127 SAINT MARY'S UNIVERSITY 4,162.00 CONTINUING ED - DEBRA FIELDS 383725 01527870 7410.6218 EDUCATION PROGRAMS PSTF ADMINISTRATION 4,162.00 397941 10/8/2015 101822 SAM'S CLUB DIRECT 81.78 0402 37306935 0 383726 004175 1628.6103 PROFESSIONAL SERVICES SENIOR CITIZENS 81.78 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 25 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397941 397942 10/8/2015 10/8/2015 101822 SAM'S CLUB DIRECT 116644 SANDON, PATRICK Continued... 114.95 UNIFORM SHOES 383906 100115 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 114.95 397943 10/8/2015 101431 SCAN AIR FILTER INC. 2,169.89 FILTERS 383619 133058 7412.6406 GENERAL SUPPLIES PSTF RANGE 2,169.89 397944 10/8/2015 119799 SCHIMETZ, SCOTT 728.00 OFFICIATING FEES 383727 092215 1621.6103 PROFESSIONAL SERVICES ATHLETIC ACTIVITIES 728.00 397946 10/8/2015 100995 SEH 22,612.55 ARDEN PARK RECONSTR 383812 303548 01412.1705.21 CONSULTING INSPECTION GLEN VIEWADDITION NHOOD RECON 12,777.35 ARDEN PARK RECONSTR 383812 303548 05551.1705.21 CONSULTING INSPECTION Arden Park D Reconstruction 19,577.92 ARDEN PARK RECONSTR 383812 303548 03487.1705.21 CONSULTING INSPECTION Arden Park D Reconstruction 10,196.66 ARDEN PARK RECONSTR 383812 303548 04407.1705.21 CONSULTING INSPECTION 54TH ST RECONSTRUCTION 9,566.75 INTERSECTION IMPROVEMENTS 383811 303549 01430.1705.20 CONSULTING DESIGN VALLEY VIEW & TRACY IMPR 20,512.83 MORNINGSIDE RECONSTR 383813 303550 01422.1705.20 CONSULTING DESIGN MORN'SIDE A & WHITE OAKS RECON 4,627.58 PARKLAWN RECONSTR 383810 303551 01429.1705.20 CONSULTING DESIGN PARKLAWN: FRANCE TO 78TH RECON 99,871.64 397946 10/8/2015 137069 SHATZ-AKIN, PIPER 36.00 MODEL 383991 100215 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 36.00 397947 10/8/2015 131885 SISINNI FOOD SERVICES INC. 50.16 HOT DOG BUNS 383814 272564 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 50.16 397948 10/8/2015 135719 SOLARWINDS 4,750.00 LOG & EVENT MANAGER 383694 IN242663 1554.6160 DATA PROCESSING CENT SERV GEN - MIS 4,750.00 397949 10/8/2015 122368 SOUTH METRO PUBLIC SAFETY 5,757.00 4TH QTR FEES 383728 9187 1470.6221 RANGE RENTAL FIRE DEPT. GENERAL 8,105.00 4TH QTR FEES 383728 9187 1400.6221 RANGE RENTAL POLICE DEPT. GENERAL 13,862.00 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 26 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397950 10/8/2015 127878 SOUTHERN WINE AND SPIRITS Continued... 903.75 383320 1329164 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 823.50 383319 1329165 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 80.75 383321 1329167 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,189.10 383318 1330382 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 9,249.32 384061 1331464 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,555.43 384062 1331465 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,096.60 383859 1331466 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,614.75 384063 1331467 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 112.75 384064 1331468 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,262.61 383858 1331469 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 3,165.04 383856 1331470 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5,186.25 383857 1331471 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 606.00 383855 1331472 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 128.75 383854 1331473 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 899.75 384065 1332892 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 509.71 383777 5012486 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 32,384.06 397951 10/8/2015 136198 STAPF CONCRETE CONSTRUCTION INC. 32,169.85 EXTERIOR CONCRETE WORK 383700 APPL 4 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF 32,169.85 397952 10/8/2015 101007 STAR TRIBUNE 183.30 #493121 SUBSCRIPTION 383992 092715 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 183.30 397953 10/8/2015 133068 STEEL TOE BREWING LLC 126.00 384066 6522 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 126.00 397954 10/8/2015 128371 STEINMETZ, ROBERT 353.51 TRAINING EXPENSES 383993 092415 1281.6104 CONFERENCES & SCHOOLS TRAINING 353.51 397955 10/8/2015 136030 STEWART, ROBERT J. 203.95 CONFERENCE EXPENSES 367488 031815 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 203.95 397956 10/8/2015 105874 SUBURBAN TIRE WHOLESALE INC. 224.00 TIRES 383952 10135151 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 27 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397956 397957 10/8/2015 105874 SUBURBAN TIRE WHOLESALE INC. 136860 SYSCO WESTERN MINNESOTA Continued... 10/8/2015 224.00 360.62 CONCESSION PRODUCT 383908 509290076 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 360.62 397958 10/8/2015 120297 TADYCH, BRIAN 213.95 UNIFORM PURCHASE 383953 100116 1301.6201 LAUNDRY GENERAL MAINTENANCE 213.95 397959 10/8/2015 101025 TAMARACK MATERIALS INC. 408.06 CEILING TILES 383909 7120533-00 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 408.06 397960 10/8/2015 104932 TAYLOR MADE 63.30 JACKET 383994 31127766 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 97.18 APPAREL 383996 31143674 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 82.12 SHIRT 383995 31143990 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 242.60 397961 10/8/2015 101035 THORPE DISTRIBUTING COMPANY 117.90 383998 921351 5421.5514 COST OF GOODS SOLD BEER GRILL 2,677.75 384067 922667 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 144.62 383860 922668 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 272.30 383997 923090 5421.5514 COST OF GOODS SOLD BEER GRILL 3,212.57 397962 10/8/2015 101826 THYSSENKRUPP ELEVATOR CORP. 1,872.84 ELEVATOR REPAIRS 383815 6000145305 5511.6180 CONTRACTED REPAIRS ARENA BLDG/GROUNDS 1,872.84 397963 10/8/2015 120700 TIGER OAK MEDIA 330.00 MAGAZINE ADVERTISING 383816 2015-134817 5822.6122 ADVERTISING OTHER 50TH ST SELLING 330.00 MAGAZINE ADVERTISING 383816 2015-134817 5842.6122 ADVERTISING OTHER YORK SELLING 330.00 MAGAZINE ADVERTISING 383816 2015-134817 5862.6122 ADVERTISING OTHER VERNON SELLING 990.00 397964 10/8/2015 102536 TIMEMARK INCORPORATED 90.22 TOOL REPAIR 00002519 383910 115507 1262.6406 GENERAL SUPPLIES TRANSPORTATION 90.22 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 28 Council Check Register by Invoice & Summary Check # Date Amount Supplier! Explanation PO # Doc No 10/8/2015 — Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397964 397965 10/8/2015 10/8/2015 102536 TIMEMARK INCORPORATED 128347 TKO WINES INC. Continued... 576.00 383778 2066 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 576.00 397966 10/8/2015 124753 TOSHIBA FINANCIAL SERVICES 181.88 PRINTER USAGE 383696 63387979 7410.6575 PRINTING PSTF ADMINISTRATION 181.88 397967 10/8/2015 131040 TRANS UNION RISK AND ALTERNATIVE 112.00 SEPT 2015 USAGE 383911 269634-10/15 1400.6105 DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL 112.00 397968 10/8/2015 102212 UPBEAT INC 5,654.00 BENCHES FOR PAMELA PARK 383955 569638 1647.6530 REPAIR PARTS PATHS & HARD SURFACE 5,654.00 397969 10/8/2015 127291 URBAN COMPANIES LLC 5,700.00 RETAINING WALLS 383699 APPL 3 47090.6710 EQUIPMENT REPLACEMENT PAMELA PK SHELTER & TURF 5,700.00 397970 10/8/2015 100668 URS CORPORATION 6,185.63 PROMENADE PHASE 4 383817 37618496 9232.6103 PROFESSIONAL SERVICES CENTENNIAL TIF DISTRICT 6,185.63 397971 10/8/2015 100050 USPS 1,000.00 ACCT # TMS 202739 383818 100050 1400.6235 POSTAGE POLICE DEPT. GENERAL 1,000.00 397972 10/8/2015 102909 VADNAIS, SCOTT 902.27 VIGILANT GUARD EXPENSES 383912 093015 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 902.27 397973 10/8/2015 101058 VAN PAPER CO. 69.82 CAN LINERS, UTENSILS 383620 362150-00 5862.6406 GENERAL SUPPLIES VERNON SELLING 500.44 LIQUOR BAGS 383620 362150-00 5862.6512 PAPER SUPPLIES VERNON SELLING 570.26 397974 10/8/2015 101066 VIKING ELECTRIC SUPPLY INC. 49.72 BREAKERS 383621 9676836 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 29 Council Check Register by Invoice & Summary 10/8/2015 - 10/8/2015 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397974 397975 10/8/2015 101066 VIKING ELECTRIC SUPPLY INC. 133629 VON HANSONS MEATS Continued... 10/8/2015 49.72 131.78 BRATS 383820 88501 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 131.78 397976 10/8/2015 137134 WE1ERS, STEVE 53.27 TRAINING EXPENSES 383913 092115 1281.6104 CONFERENCES & SCHOOLS TRAINING 157.55 TRAINING EXPENSES 383913 092115 1281.6107 MILEAGE OR ALLOWANCE TRAINING 210.82 397977 10/8/2015 101312 WINE MERCHANTS 1,010.32- 383757 704533 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 225.48 383756 7047095 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 853.85 383755 7048105 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,734.70 384070 7049106 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 20.91 384071 7049107 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,803.48 383863 7049108 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,628.10 397978 10/8/2015 129156 WINKEL, BRANDON 171.00 UNIFORM BOOTS 383914 100115 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 171.00 397979 10/8/2015 124291 WIRTZ BEVERAGE MINNESOTA 1,936.28 383324 1080376297 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 6,585.11 383865 1080379325 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1.15 383866 1080379326 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 25,694.83 383867 1080379327 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,021.00 383864 1080379328 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 39.59 383758 1080379329 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 340.18 383759 1080379330 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,177.46 384072 1080379333 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 120.57 383781 1080379335 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,584.08 383782 1080379337 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 137.12 383783 1080379338 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 3,231.38 383868 1080379339 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 31.38- 384073 208016188 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 42,837.37 R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 30 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397980 10/8/2015 124529 WIRTZ BEVERAGE MINNESOTA BEER INC Continued... 46.20 383761 1090471638 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 2,264.40 383761 1090471638 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 2,444.00 383869 1090471640 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,917.20 383760 1090472446 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 4,533.60 384076 1090472447 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 5,228.50 384075 1090474381 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 195.60 384074 1090474382 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 3,125.00 384077 1090474384 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 19,754.50 397981 10/8/2015 118395 WITMER PUBLIC SAFETY GROUP INC. 920.04 PDFS 00003666 383915 E1379551 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 920.04 397982 10/8/2015 105740 WSB & ASSOCIATES INC. 25,197.50 VALLEY VIEW RD CONSTR 383822 10-01686-590 01377.1705.21 CONSULTING INSPECTION BA-377 VALLEY VIEW RD 6,568.75 VALLEY VIEW RD PED BRIDGE 383956 3-01686-650 2501.6103 PROFESSIONAL SERVICES PACS IS 306.00 ECLC PARKING STUDY 383957 4-01686-320 1140.6103 PROFESSIONAL SERVICES PLANNING 267.50 FRANCE AVE LANDSCAPING 383821 5-01686-610 01259.1705.21 CONSULTING INSPECTION FRANCE AVE LANDSCAPE PLAN 6,836.00 TRACY AVE PHASE 2 383823 5-01686-640 01399.1705.21 CONSULTING INSPECTION TRACY AVE 39,175.75 397983 10/8/2015 101726 XCEL ENERGY 26.52 51-5938955-6 383652 472403701 5937.6185 LIGHT & POWER INDIANHEAD LK VEGETATION CONTR 30.23 51-4151897-6 383669 472466984 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 51.32 51-4420190-3 383622 472469228 1551.6185 LIGHT & POWER CITY HALL GENERAL 33.63 51-7567037-0 383623 472508547 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 15.12 51-0010619811-5 383668 472565946 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 31.96 51-0223133-2 383660 472570564 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 17.55 51-0160483-1 383658 472570961 1330.6185 LIGHT & POWER TRAFFIC SIGNALS 509.61 51-4621797-2 383645 472657618 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 61.72 51-6541084-2 383663 472669261 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 97.31 51-9770164-7 383654 472706554 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 26.75 51-0010118404-0 383664 472710347 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 25.29 51-9770163-6 383661 472711025 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 111.16 51-0010166207-2 383665 472720518 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 26.83 5 1-001 0573502-3 383655 472723478 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 27.80 51-0010573385-0 383667 472733824 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 55.84 51-0010619455-3 383656 472734181 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 14.49 5 1-00 10777228-2 383657 472735714 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL R55CKR2 LOGIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 31 Council Check Register by Invoice & Summary Check # Date Amount Supplier / Explanation PO # Doc No 10/8/2015 - Inv No 10/8/2015 Account No Subledger Account Description Business Unit 397983 10/8/2015 101726 XCEL ENERGY Continued... 19.75 51-0010573384-9 383666 472737720 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 40.36 51-0193479-4 383644 472748326 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 3,147.42 51-4159265-8 383674 472805718 7411.6185 LIGHT & POWER PSTF OCCUPANCY 1,408.37 51-5107681-4 383670 472816617 5111.6185 LIGHT & POWER ART CENTER BLDG/MAINT 1,851.09 51-5547446-1 383673 472824257 1628.6185 LIGHT & POWER SENIOR CITIZENS 90.82 51-6692497-0 383662 472840215 1460.6185 LIGHT & POWER CIVILIAN DEFENSE 206.17 51-8987646-8 383646 472864734 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 43.44 51-8976004-9 383659 472866555 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 1,548.41 51-9011854-4 383642 472867089 5913.6185 LIGHT & POWER DISTRIBUTION 178.86 51-9608462-5 383643 472873612 5921.6185 LIGHT & POWER SANITARY LIFT STATION MAINT 7,113.77 51-9603061-0 383672 472873867 1552.6185 LIGHT & POWER CENT SVC PW BUILDING 39.97 51-0010103585-7 383647 472878729 5210.6185 LIGHT & POWER GOLF DOME PROGRAM 1,341.91 51-0010060454-7 383671 472883601 5210.6185 LIGHT & POWER GOLF DOME PROGRAM 27.60 51-0010504853-2 383648 472894795 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 16.38 51-0010619810-4 383650 472894934 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 16.49 51-0010619788-5 383649 472899034 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 5.06 51-0010876027-9 383653 472902168 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 80.05 51-0010838463-7 383651 472911593 5936.6185 LIGHT & POWER ARROWHEAD LK VEGETATION CONTRC 33.27 51-5938955-6 383741 473000664 5937.6185 LIGHT & POWER INDIANHEAD LK VEGETATION CONTR 29,739.32 51-4621797-2 383739 473148349 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 1,997.22 51-4827232-6 383738 473149221 5311.6185 LIGHT & POWER POOL OPERATION 9,609.15 51-6955679-8 383742 473191025 1551.6185 LIGHT & POWER CITY HALL GENERAL 34.30 51-8102668-0 383737 473202974 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 840.44 51-9251 91 9-0 383740 473216357 5765.6185 LIGHT & POWER PROMENADE EXPENSES 30,568.15 51-4888627-1 384092 473670966 5511.6185 LIGHT & POWER ARENA BLDG/GROUNDS 979.97 51-4888627-1 384092 473670966 5553.6185 LIGHT & POWER SPORTS DOME BLDG&GROUNDS 92,140.87 397984 10/8/2016 137137 YACKEL, MICHELLE 54.00 MODEL 384000 092815 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 54.00 397985 10/8/2015 101089 ZEE MEDICAL SERVICE 193.15 FIRSTAID SUPPLIES 383624 54161983 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 193.15 397986 10/8/2016 101091 ZIEGLER INC 616.80 BATTERIES 384093 PC001706521 1553.6585 ACCESSORIES EQUIPMENT OPERATION GEN 264.29- CREDIT 384094 PR000144967 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 352.51 R55CKR2 L0GIS101 CITY OF EDINA 10/6/2015 10:24:04 Council Check Register by GL Page - 32 Council Check Register by Invoice & Summary 10/8/2015 — 10/8/2015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 397986 10/8/2015 101091 ZIEGLER INC Continued... 397987 10/8/2015 137126 ZIMMERMAN, MARILYN 21.97 SUPPLIES REIMBURSEMENT 383730 092315 1628.6513 OFFICE SUPPLIES SENIOR CITIZENS 21.97 1,912,140.96 Grand Total Payment Instrument Totals Checks 1,839,490.58 A/P ACH Payment 72,650.38 Total Payments 1,912,140.96 R55CKS2 LOGIS100 CITY OF EDINA 10/6/2015 10:24:17 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 1 10/8/2015 - 10/8/2015 Company Amount 01000 GENERAL FUND 568,888.23 02300 POLICE SPECIAL REVENUE 635.10 02500 PEDESTRIAN AND CYCLIST SAFETY 6,896.25 02600 ARTS AND CULTURE FUND 239.40 04000 WORKING CAPITAL FUND 408,554.00 04200 EQUIPMENT REPLACEMENT FUND 480.75 04500 CANDO FUND 111,087.30 05100 ART CENTER FUND 4,445.14 05200 GOLF DOME FUND 1,471.36 05300 AQUATIC CENTER FUND 1,997.22 05400 GOLF COURSE FUND 5,697.42 05500 ICE ARENA FUND 35,568.67 05550 SPORTS DOME FUND 1,067.30 05700 EDINBOROUGH PARK FUND 3,333.88 05750 CENTENNIAL LAKES PARK FUND 1,821.37 05800 LIQUOR FUND 264,426.53 05900 UTILITY FUND 461,839.35 05930 STORM SEWER FUND 13,743.80 07400 PSTF AGENCY FUND 13,762.26 09232 CENTENNIAL TIF DISTRICT 6,185.63 Report Totals 1,912,140.96 We confimi to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing policies and procedures date • WNW' r 4r ager ;770- C— Date: October 20, 2015 Agenda Item #: IV.C. To:Mayor and City Council Item Type: Request For Purchase From:Kyle Sawyer, Assistant Finance Director Item Activity: Subject:Request for Purchase - Emergency Medical Services (EMS) Billing Contract Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve a contract for Emergency Medical Services (EMS) billing services with Intermedix Corporation, effective January 1, 2016. INTRODUCTION: Finance and Fire Department staff are requesting approval of a contract for Emergency Medical Services (EMS) billing services with Intermedix. ATTACHMENTS: Description RFP - Emergency Medical Services (EMS) Billing Services Intermedix Contract City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Mayor and City Council ☒ ☐ Kyle Sawyer, Assistant Finance Director Emergency Medical Services (EMS) Billing Services June 1, 2015 July 31, 2015 Expert T Billing Ambulance Medical Billing EMS Management & Consultants Fire Recovery EMS Digitech Computer Americk Medical Billing McKesson Intermedix $26.00/transport 3.3% of net collections 3.25% of net collections or $18.50/transport 3% of net collections 6.5% of net collections 4% of net collections 3% of net collections 3.5% of net collections Recommended Quote or Bid: Intermedix Information/Background: On March 4, 2015, an informal committee consisting of City staff from the Finance and Fire Departments met to discuss the need for a request for proposal (RFP) for the City's Emergency Medical Services (EMS) billing services. The City has been provided EMS billing services from the same vendor for over 15 years, and the committee decided it would be worthwhile to prepare a RFP to pursue more extensive services and/or potential cost savings. The City received proposals from eight vendors, and each committee member was provided copies for their individual review. The committee then met as a group and narrowed the eight vendors down to three. The three vendors (Ambulance Medical Billing, Digitech Computer, and Intermedix) set themselves apart by offering services that would ultimately provide better service to patients and improve the City’s collection of charges. Some examples of these services are a patient portal which allows patients to enter their insurance information and make payments online using a vendor supported website, and varying methods of collecting insurance information without direct patient interaction. REQUEST FOR PURCHASE Page 2 IN EXCESS OF $20,000/CHANGE ORDER City of Edina • 4801 W. 50th St. • Edina, MN 55424 The three finalists were then invited to City Hall to give a formal presentation to the committee and participate in a question and answer session. After the presentations the committee met and agreed on the recommended vendor for the City's EMS billing services. Although the committee thought each of the three vendors would do a good job, all selected Intermedix as their first choice. Intermedix has more than 37 years of experience in EMS billing, with 95% of their clients being municipalities. In addition to the services mentioned above, Intermedix offers City staff access to patient data and payment information through an online dashboard, as well as internet based training modules on documentation and compliance for the City's EMS staff. Both the dashboard and training modules can be accessed 24 hours a day, 7 days a week. Intermedix also accepts credit card payments, which is a service not currently available, and something patients have routinely requested. A lockbox maintained by the City will be used to allow Intermedix to electronically receive and post payment and insurance information to patient accounts. The use of a lockbox will also improve the workflow of the Finance Department by having the Bank directly handle the payments and various correspondence received from patients. The lockbox will be an additional cost of approximately $5,400 annually to the City. However, based on 2014 Ambulance net collections and Intermedix's fee of 3.5% of net collections, the City will pay Intermedix and estimated $69,000 a year, and save approximately $11,000 annually in vendor fees. With the additional lockbox fee and decrease in vendor fees there will be an estimated $5,600 in total cost savings to the City as a result of contracting EMS billing services with Intermedix. AGREEMENT BETWEEN CITY OF EDINA AND ADVANCED DATA PROCESSING, INC., A SUBSIDIARY OF INTER1VIEDIX CORPORATION FOR AMBULANCE BILLING AND RELATED PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and entered into this 1st day of January, 2016 (the "Effective Date") by and between City of Edina, a Minnesota municipal corporation, with principal offices located at 4801 West 50th Street, Edina, MN 55424 ("Client") and Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, a Delaware Corporation with principal offices located at 6451 North Federal Highway, Suite 1000, Fort Lauderdale, Florida 33308 ("Intermedix"). RECITALS WHEREAS, Client provides emergency and non-emergency medical services, including ambulance transport ("EMS"), for residents and visitors in its jurisdiction, and charges for such services; and WHEREAS, Intermedix provides billing, collection and related consulting services and equipment for municipalities and other providers of EMS; and WHEREAS, on June 1, 2015, Client issued a Statement of Proposal for Emergency Medical Services Billing Accounts Receivable Services ("RFP") seeking qualified persons to provide such professional services including emergency and non-emergency medical services, including ambulance transport ("EMS"), for residents and visitors in its jurisdiction, and charges for such services. Client has selected Intermedix to perform the EMS Services described in the RFP attached hereto and incorporated into this Agreement (Exhibit C — Statement of Proposal- Emergency Medical Services Billing Accounts Receivable Services) and Intermedix's reply to the RFP dated July 29, 2015 attached hereto and incorporated into this Agreement (Exhibit D- Intermedix Response to RFP); and WHEREAS, the parties hereto now wish to enter into an agreement, pursuant to which Intermedix will render the Services as hereinafter provided; NOW THEREFORE, the parties hereto agree as follows: AGREEMENT 1. ENGAGEMENT OF INTERMEDIX. During the Term of this Agreement, except for accounts referred to a collection agency as provided herein, Intermedix shall be exclusively responsible for the billing and collection of all charges and fees resulting from the delivery of EMS by Client, including but not limited to all charges and fees to private insurers, Medicare, Medicaid, other governmental programs, individual patients and their responsible parties (collectively, "Payors"). 2. SCOPE OF SERVICES. Intermedix shall perform and carry out Services as specifically described in Exhibit A (the "Scope of Services"; collectively the Scope of Services and the Billing Service (as defined in Section 3.01) are the "Services"), which is attached hereto and incorporated herein by this reference. Client reserves the right to request changes in the Scope of Services within Intermedix's capabilities, which changes shall be implemented upon mutual written agreement of the parties specifying such changes and any change in compensation attributable thereto. 3. ACCESS TO BILLING SYSTEM. 3.01 Right to Use. During the Term of this Agreement, Intermedix grants to Client, access to Intermedix billing system solely to view Client's accounts, run various reports, and access to all data associated with the billing and collection process which is wholly owned by Client ("Billing Service"). During the Term of this Agreement, Intermedix will not in any way transfer to any third party or use in direct or indirect competition with Client any information or data posted by or for the benefit of Client on Intermedix's website and acknowledges that all such information is confidential ("Confidential Information"). Intermedix further acknowledges that its handling of information on behalf of Client is or may be subject to federal, state or local laws, rules, regulation and restrictions regarding the privacy of consumer information. Intermedix agrees to comply with all of such laws, rules and regulations and restrictions, as is commercially reasonably possible, at its sole cost and expense. This Access to Billing System Section and all obligations contained therein will survive any termination or expiration of this Agreement. 3.02 User Restrictions. Client shall not, and shall not permit others to, without the express written consent of Intermedix: (i) use, receive, reproduce, copy, market, sell, distribute, license, sublicense, lease, timeshare, or rent the Billing Service, any other Service or any component thereof; (ii) modify, alter, translate or prepare derivative works based on the Billing Service or Documentation is permitted; (iii) disassemble, decompile, decrypt or reverse engineer the Billing Service or in any way attempt to discover or reproduce source code for the Billing Service, or any portion thereof; or (iv) develop or license any third party programs, applications, tools or other products which interface or interact with the Billing Service. Client agrees not to remove the copyright, trade secret or other proprietary protection legends or notices which appear on or in the Billing Service, any other Service or the Documentation. 3.03 Internet Access. Client shall be responsible for providing its own Internet access necessary to provide the Billing Service, and in no event shall Client be provided with direct access (by modem or otherwise) to the Billing Service server, other than access that is available to third parties generally through the Internet. The parties acknowledge that, since the Internet is neither owned nor controlled by any one entity, Intermedix makes no guarantee that any given user will be able to access the Billing Services at any given time. There are no assurances that access will be available at all times and uninterrupted, and Intermedix shall not be liable to Client for its inability to access the Billing Service. 3.04 Reporting. Operational and financial data reports for Client will be available on the Billing Services when the Billing Service is available. The format and content of the data will be established and defined by Intermedix and such reports may be added, modified or deleted without notice to Client. Notwithstanding the foregoing, Client may request that specific, custom reports be made available to it at an additional charge to be negotiated between Intermedix and Client. 3.05 Acknowledgement with Respect to Reports. With respect to each report generated for Client as part of the Billing Service, Client acknowledges and agrees: (i) such report represents a "snapshot" of a moment in time, and as such, the snapshot may not be accurate with respect to financial results on the whole; (ii) the underlying data may be subject to correction from time-to-time, which may change the results of the report or its interpretation; and (iii) the data represented in the report constitutes only a limited portion of all data available regarding Client's business. Accordingly, any particular report may not accurately represent the Client's then-current or future financial condition. 3.06 Intellectual Property. Client agrees that the equipment, computer hardware and software, billing and collection processing, Services, Billing Service and other related systems and equipment are the property and trade secrets of Intermedix, and that Client will not release any information regarding such Confidential Information (as such term is defined in Section 11.01) and/or trade secrets of Intermedix to any third party without the prior written consent of Intermedix. Client further agrees that, in connection with the use of certain data entry devices, Client may gain access to the intellectual property of third parties. Client understands and agrees that it may be required to enter into agreements with respect to such intellectual property in order to use such equipment. Client agrees to enter into such arrangements at Intermedix's request. 3.07 Audit Rights. From time to time and upon reasonable prior written notice, Intermedix may audit Client's use of the Services to help ensure that Client is in compliance with the terms and conditions of this Agreement, including, but not limited to, any payment terms. Any such audit will be conducted during regular business hours at the applicable facilities of Client. Client will identify and cooperate with Intermedix (or its representatives) to provide Intermedix (or its representatives) with reasonable access to all relevant equipment, personnel and records. 4. CLIENT RESPONSIBILITY. 4.01 Generally. Client is responsible for all activity occurring under its User accounts and shall abide by all applicable laws and regulations in connection with its use of the Billing Service. Client will immediately (and in no greater than twenty four (24) hours from Client's knowledge of the following) notify Intermedix and use best efforts to cease any further of the following: (i) any unauthorized use of a password or account or any other known or suspected breach of security; (ii) any copying or distribution of any content or other intellectual property of Intermedix related to the Services that is known or suspected by Client or its Users; (iii) any use of false identity information to gain access to or use the Billing Service or (iv) any loss or theft of a hardware device on which a User has access to the Billing Service (each of subsections (i) through (iv) a "Security Breach Event"). To the extent that any Security Breach Event involves Protected Health Information (as defined below), and is subject to the Health Insurance Portability and Accountability Act of 1996 (Pub. L. No. 104-191, 110 Stat. 1936), including the privacy and security rules promulgated thereunder ("HIPAA"), as amended by the Health Information Technology for Clinical Health Act (Pub. L. No. 111-5, 123 Stat. 115) (the "HITECH Act"), Client shall comply with all applicable requirements under such laws, including any applicable breach notification requirements (i.e. notifications to affected individuals, the Department of Health and Human Services ("HHS"), and prominent media outlets) (the "HIPAA Notifications") triggered by the Security Breach Event. "Protected Health Information" means Individually Identifiable Health Information (defined at 45 C.F.R. § 164.501), transmitted or maintained in any form or medium, concerning individuals for whom the Client has performed EMS. 4.02 Rights Following Notification. Upon Intermedix's receipt of notification given by the Client of a Security Breach Event, Intermedix shall have the right to immediately, without notice to Client, suspend Client's access to the Billing Service until such time as the Security Breach Event has been fully resolved, and no longer presents a threat of inappropriate access to: (i) the Billing Services, (ii) any other intellectual property rights of Intermedix or its affiliates or (iii) the personal data or Protected Health Information gathered by Client in the performance of EMS by the Client. To the extent that a Security Breach Event requires Client to provide HIPAA Notifications, any such notifications shall not include a reference to Intermedix or any of its affiliates unless such a reference is specifically required by HIPAA or other applicable law. Further, if Client intends to reference Intermedix in a HIPAA Notification based on its belief that such a reference is required by HIPAA or other applicable law, Client shall provide Intermedix written notice of its intent to do so no later than ten (10) days prior to Client's provision of each required HIPAA Notification (i.e. no later than ten (10) days prior to Client's provision of notifications to affected individuals, HHS, and/or prominent media outlets, as applicable). 4.03 Security. Client acknowledges that it is solely responsible for providing security software, including without limitation, firewalls and similar applications, to prevent unauthorized access to its computer systems, including malware prevention software on User's computers. Client is responsible for requiring its Users to use a password to access the Billing Services in compliance with the Billing Security Characteristics. The "Billing Security Characteristics" means a password to access the Billing Services, which must be at least eight (8) characters in length, and contain three (3) of four (4) of the following characteristics: lowercase letter, uppercase letter, special character or a number. Intermedix shall use commercially reasonable efforts to maintain the security of the Billing Services, but shall not be responsible for the Client's loss or dissemination of passwords or other breaches beyond Intermedix's reasonable control. 5. COMPENSATION AND METHOD OF PAYMENT. 5.01 Fees. Intermedix shall be paid by Client a monthly amount representing fees for the Services provided by Intermedix hereunder, computed as follows: (a) Three and fifty hundredths percent (3.50%) of all monies collected by Intermedix for EMS provided by Client less refunds ("Net Collections"), plus (b) all amounts set forth in any Exhibit attached hereto. 5.02 Intermedix shall submit the monthly invoices for fees for the Services to Edina Ambulance ATTN: Kyle Sawyer . Client shall pay the amount invoiced within thirty (30) days of receipt of such invoice. In the event Client disputes any part of the invoiced amounts, such dispute shall be raised in writing to Intermedix within such thirty (30) day period or the invoice shall conclusively be deemed to be accurate and correct. Intermedix shall respond to any such notice of dispute within thirty (30) days of receipt thereof. Any overdue amounts which are not the subject of a good faith notice of dispute shall accrue interest at the rate of twelve percent (12%) per annum. 5.03 Bank Accounts. Client agrees that it will be solely responsible for the cost and maintenance of any and all of Client's bank accounts, lock-box and/or remote deposit services. Client, should it elect to participate in any credit card acceptance program, agrees to assume and be responsible for all costs associated with such program. 5.04 Taxes. All amounts payable under this Agreement are exclusive of all sales, use, value-added, withholding and other taxes and duties. Client shall promptly pay, and indemnify Intermedix against, all taxes and duties assessed in connection with any such amounts, this Agreement and its performance by any authority within or outside of the U.S., except for taxes payable on Intermedix's net income. 6. COLLECTION EFFORTS. 6.01 Alternative Collection Arrangements. Intermedix will have the right, on Client's behalf, in its sole and complete discretion, to enter into an alternative collection arrangement with respect to any patient encounter performed by the Client if: (i) the total payments are for at least 80 percent of the amount of the bill; (ii) an insurance company offers at least 70% of the total amount billed with a stipulation that the insured not be billed for the balance; or (iii) Intermedix is able to make arrangements for the payment of patient account that provide a substantially similar economic benefit to Client, as Intermedix determines in its sole and complete discretion. 6.02 Scope of Collection Efforts. If reasonable efforts have been made to collect a patient account of Client and such efforts have not been successful, Intermedix shall have the right to terminate collection efforts and close the account as an unpaid debt. As used herein "reasonable efforts" shall be defined to mean at least but not limited to one hundred twenty (120) days of active collection efforts in the ordinary course of business. In addition, Intermedix may terminate or suspend collection efforts in the event that Client has supplied Intermedix with materially incomplete or inaccurate billing and/or patient information. Absent contrary instructions from Client with respect to any patient encounter, the accounts that Intermedix has deemed to be uncollectible may be forwarded to a third-party collection agency for further collection effort. 6.03 Administrative Fee/Third Party Collection Costs. Client will be responsible for engaging any third party collection service for uncollectible accounts after Intermedix has exhausted its collection efforts. Client will be directly liable for all fees of third party collection agency. 6.04 Excluded Persons. If any refunds of patient accounts of Client are required to be refunded to or offset by any government and commercial payor as a result of Client's violation of its obligations set forth in Exhibit A (Scope of Services), Section B.9. (an "Excluded Person Refund"), Intermedix shall not be required to refund to Client any commissions or fees earned or previously paid to Intermedix as a result of its collection of such Excluded Person Refund or otherwise include such Excluded Person Refunds in its calculation of Net Collections as set forth herein. 7. SYSTEM SUPPORT. Support and training of Client's Users will be provided subject to and in accordance with the terms of the Scope of Services. 8. INDEPENDENT CONTRACTORS. Intermedix is an independent contractor of Client and not an employee or agent of Client; provided, however, to the extent necessary to fulfill its billing and collection efforts under this Agreement, Intermedix is authorized to sign in an administrative capacity for Client the following types of standard forms and correspondence only; letters to patients or their representatives verifying that an account is paid in full; foiins verifying the tax-exempt status of Client; and insurance filings and related forms. Intermedix has no authority to sign any document that imposes any additional liability on Client. Intermedix shall retain full control over the employment, direction, compensation and discharge of all persons assisting in the performance of the Services. Intermedix shall be fully responsible for all matters relating to payment of its employees, including compliance with social security, withholding tax and all other laws and regulations governing such matters. Each party shall be responsible for its own acts and those of its agents and employees during the Term of this Agreement. 9. INSURANCE. Intermedix shall procure and maintain for the duration of the Agreement, the following insurance coverage: (i) workers' compensation insurance in compliance with the applicable state and federal laws; (ii) general liability insurance in an amount no less than $1,000,000 per occurrence; (iii) coverage for business interruption, destruction of data processing equipment and media, liabilities affecting accounts receivable, and valuable documents in an amount no less than $100,000 aggregate; and (iv) liability coverage for all vehicles whether owned, hired or used in the amount of $500,000. 10. CONFIDENTIALITY AND HIPAA BUSINESS ASSOCIATE OBLIGATIONS. 10.01 Confidential Information. Each party (the "Discloser") may disclose to the other party (the "Recipient') certain non-public information relating to the Discloser's business, including technical, marketing, financial, personnel, planning, medical records and other infotination that is marked confidential or which the Recipient should reasonably know to be confidential given the nature of the information and the circumstance of disclosure ("Confidential Information"). Confidential Information of each party shall also include the terms of this Agreement, but not the existence and general nature of this Agreement. Confidential Information will not include any information: (i) lawfully obtained or created by the Recipient independently of, and without use of, Discloser's Confidential Information and without breach of any obligation of confidence or violation of HIPAA or the HITECH Act; or (ii) that is in or enters the public domain without breach of any obligation of confidence. Client shall be responsible for any breach by any of its Users, employees or agents of any of the confidentiality obligations set forth herein. 10.02 Client and Customer shall comply with the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13) as it applies to any data pertaining to this Agreement and the work performed hereunder, and which is received, collected, stored, or disseminated by a party to this Agreement. The Act provides for civil liability for failure to comply with its requirements. The confidentiality obligations are subject to the Act which Act shall take precedent in the event of a conflict 10.03 Use and Disclosure. Except as expressly permitted by this Agreement or the BA Agreement (as applicable) and subject to applicable law, the Recipient will: (a) not disclose Discloser's Confidential Information except: (i) to the employees or contractors of the Recipient to the extent that they need to know that Confidential Information for the purpose of performing the Recipient's obligations under this Agreement, and who are bound by confidentiality terms with respect to that Confidential Information no less restrictive than those contained in this Section 11.02; or (ii) as required to be disclosed by law, to the extent required to comply with that legal obligation, provided that the Recipient will promptly notify the Discloser of such obligation; (b) use the Discloser's Confidential Information only for the purpose of performing Recipient's obligations under this Agreement; (c) use all reasonable care in handling and securing the Discloser's Confidential Information, and employ all reasonable data security measures that the Recipient ordinarily uses with respect to its own proprietary information of similar nature and importance; and (d) use and disclose Confidential Information that contains Protected Health Information in accordance with the terms of the Business Associate Agreement attached hereto as Exhibit B (the "BA Agreement'), if applicable. 10.04 Return of Confidential Information. Subject to Intermedix's internal data retention policies and applicable law, the Recipient will return to the Discloser, and destroy or erase all of the Disclosure Confidential Information in tangible form, upon the expiration or termination of this Agreement, and the Recipient will promptly certify in writing to the Discloser that it has done so. 10.05 HIPAA Business Associate Exhibit/Changes In HIPAA. Each party agrees to the obligations set forth in the BA Agreement attached hereto as Exhibit B (the "BA Agreement"). Such BA Agreement constitutes the complete and exclusive agreement between the parties with respect to Intermedix's obligations regarding Protected Health Information, superseding and replacing any and all prior agreements, communications, representations, and understandings (both written and oral) regarding such subject matter; provided, however, that in the event of any additions, modifications or amendments to any statute or regulation including HIPAA or future federal regulations adopted pursuant thereto, then Intermedix and Client shall promptly enter into negotiations to revise the BA Agreement to reflect such changes. Upon the execution by the parties of a revised BA Agreement (a "Revised BA Agreement"), such Revised BA Agreement will supersede the current BA Agreement in its entirety and such current BA Agreement will no longer be of any force or effect. 10.06 Right to Injunctive Relief. The parties expressly acknowledge and agree that the breach, or threatened breach, by a party of any provision of this Section 11 may cause the other party to be irreparably harmed and that the harmed party may not have an adequate remedy at law. Therefore, the parties agree that upon such breach, or threatened breach, the harmed party will be entitled to seek injunctive relief to prevent the other party from commencing or continuing any action constituting such breach without having to post a bond or other security and without having to prove the inadequacy of any other available remedies. Nothing in this paragraph will be deemed to limit or abridge any other remedy available to either party at law or in equity. 11. NON-SOLICITATION. For the Term of this Agreement and for one (1) year after its termination, Client or Intermedix shall not employ or hire any employee or former employees - who, pursuant to this Agreement, has had any contact with employees or representatives of either party or has worked on Client's accounts, without the prior written consent of Client and Intermedix. 12. ATTACHMENTS. The following named attachments are made an integral part of this Agreement: (a) Scope of Services (Exhibit A attached hereto and made a part hereof); and (b) Business Associate Agreement (Exhibit B attached hereto and made a part hereof); and (c) Statement of Proposal- Emergency Medical Services Billing Accounts Receivable Services (Exhibit C attached hereto and made a part hereof); and (d) Intermedix Response to RFP (Exhibit D attached hereto and made a part hereof). 13. TERM AND TERMINATION. 13.01 Term. This Agreement shall be effective for an initial five (5) year period, commencing on the Effective Date unless terminated as provided in Section 14.02 below (the "Initial Term"). Following the expiration of the Initial Term, subject to the payment of all fees due hereunder, this Agreement shall renew for successive, automatically renewable one (1) year periods ("Renewal Terms"; collectively, the Initial Term together with any Renewal Terms are the "Term"), unless either party provides the other party with written notice of termination of this Agreement as provided in Section 14.02 below. All terms and conditions hereof shall remain in full force and effect during the Term unless this Agreement is amended in a writing executed by each Party hereto. 13.02 Events Triggering Termination. This Agreement shall be subject to termination under the following conditions. (a) Termination without Cause. Following the period one (1) year from the Effective Date of this Agreement, either Client or Intermedix may terminate this Agreement without cause upon six (6) months prior written notice to the other party. (b) Termination with Cause. If Intermedix materially fails to perform any obligation required hereunder, and such default continues for thirty (30) calendar days after written notice from Client specifying the nature and extent of the failure to materially perform such obligation, this Agreement shall terminate upon the expiration of said thirty (30) calendar day period. (c) If Client materially fails to perform any obligation required hereunder, and such default continues for thirty (30) calendar days after written notice from Intermedix specifying the nature and extent of the failure to materially perform such obligation, this Agreement shall terminate upon the expiration of said thirty (30) calendar day period. (d) Termination Due to Bankruptcy. If Client or Intermedix: (i) apply for or consent to the appointment of a petition in bankruptcy; (ii) make a general assignment for the benefit of creditors; (iii) file a petition or answer seeking reorganization or arrangement with creditors; or (iv) take advantage of any insolvency, or if any order, judgment, or decree shall be entered by any court of competent jurisdiction on the application of a creditor or otherwise adjudicating either party bankrupt or approving a petition seeking reorganization of either party or appointment of a receiver, trustee or liquidator of either party or all or a substantial part of its assets (subsections (i) through (iv), each a "Bankruptcy Event"), this Agreement shall terminate automatically and immediately upon written notice from the other party to the party who has incurred a Bankruptcy Event. 13.03 Rights Upon Termination. If this Agreement is terminated for any reason, including, without limitation, the breach of this Agreement by any party, Intermedix shall be entitled to recover when due and payable hereunder, all amounts owed to Intermedix hereunder accrued but unpaid as of the date of termination. Following termination of this Agreement, for a period of ninety (90) days (the "Transition Period"), Intermedix, at its sole discretion and upon written notice to Client of its election to do so, may continue its billing and collection efforts as to those accounts referred to Intermedix prior to the effective date of termination, subject to the terms and conditions of this Agreement, for the fee set forth in Section 5 above. At the end of the Transition Period, Intermedix shall return all records to Client in a commercially standard format on a commercially standard media as determined by Intermedix in its sole discretion; provided, however, that Intermedix may keep any copies of records in accordance with applicable law. The expiration or termination of this Agreement, for whatever reason, will not discharge or relieve either party from any obligation which accrued prior to such expiration or termination, will not relieve either party that has breached this Agreement from liability for damages resulting from such breach and will not destroy or diminish the binding force and effect of any of the provisions of this Agreement that expressly, or by reasonable implication, come into or continue in effect on or after expiration or termination hereof. 14. FORCE MAJEURE. Except for Client's obligation to pay, when due, the fees and compensation owed to Intermedix pursuant to the terms and conditions of this Agreement, neither Client nor Intermedix shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to a Force Majeure Event (as defined below), the effect of which, by the exercise of reasonable diligence, the non-performing party could not avoid. The term "Force Majeure Event" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the non-performing party and includes, but is not limited to fire, flood, earthquakes, storms, lightning, natural disaster, epidemic, war, riot, civil disturbance, sabotage, terrorism and governmental actions. The non-performing party shall, within a reasonable time of being prevented or delayed from perfoimance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. 15. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Hennepin County, State of Minnesota. 15. GENERAL WARRANTIES AND DISCLAIMERS. 15.01 Corporate Authority. Each party warrants that it is a duly organized and validly existing corporation and has complete and unrestricted corporate power and authority to enter into this Agreement. 15.02 Disclaimer. THE WARRANTIES EXPRESSLY PROVIDED IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON- INFRINGEMENT, WHICH WARRANTIES ARE HEREBY SPECIFICALLY DISCLAIMED. NO REPRESENTATIVE OF INTERMEDIX SHALL HAVE THE RIGHT TO MAKE WARRANTIES ON INTERMEDIX'S BEHALF UNLESS THOSE WARRANTIES ARE IN WRITING AND EXECUTED BY A DULY AUTHORIZED OFFICER OF INTERMEDIX. 16. EXPORT LAWS. Client shall comply with all then current export laws and regulations of the U.S. Government and the government of the country in which Client receives access to the Services. 17. ASSIGNMENT OF AGREEMENT. This Agreement will bind and inure to the benefit of each party's permitted successors and assigns. Neither party shall assign this Agreement without the express written consent of the other party, and such consent shall not be unreasonably withheld. Notwithstanding the foregoing sentence, Intermedix may, upon notice to Client, assign this Agreement to any affiliate or any entity resulting from the sale, combination or transfer of all or substantially all of the assets or capital stock, or from any other corporate form of reorganization by or of Intermedix. Intermedix may subcontract any of its obligations under this Agreement, and may perform those obligations through personnel employed by or under contract with Intermedix. 18. NOTICES. Any notice directed to the parties' legal rights and remedies under this Agreement will be provided in writing and will reference this Agreement. Such notices will be deemed given if sent by: (i) facsimile, when complete transmission to the recipient is confirmed by the sender's facsimile machine; (ii) postage prepaid registered or certified U.S. Post mail, then five (5) working days after sending; or (iii) commercial courier, then at the time of receipt confirmed by the recipient to the courier on delivery. All notices to a party will be sent to its address set forth below, or to such other address as may be designated by that party by notice to the other party in accordance with this Section: To Client: To Intermedix: City of Edina 4801 West 50th Street Edina, MN 55424 Attn: Fire Chief Intermedix Corporation 6451 North Federal Highway, Suite 1000 Fort Lauderdale, Florida 33308 Attn: Brad Williams, VP & CAO 19. SEVERABILITY. If all or a part of a provision of this Agreement is found illegal or unenforceable, it will be enforced to the maximum extent permissible, and the legality and enforceability of the remainder of that provision and all other provisions of this Agreement will not be affected. 20. ENTIRE AGREEMENT. This Agreement, including exhibits, attachments and written terms incorporated by reference, is the complete and exclusive agreement between the parties with respect to the subject matter hereof, superseding and replacing any and all prior agreements, communications, and understandings (both written and oral) regarding such subject matter. Pre- printed terms and conditions on or attached to any Client purchase orders or other business forms shall be of no force or effect, even if Intermedix acknowledges or accepts them. 21. AMENDMENT/WAIVER. This Agreement may be modified, or any rights under it waived, only by a written document executed by both parties. Any failure of a party to exercise or enforce any of its rights under this Agreement will not act as a waiver of such rights. 22. ATTORNEYS FEES. Should either party institute any action or procedure to enforce this Agreement or any provision hereof, or for damages by reason of any alleged breach of this Agreement or of any provision hereof, or for a declaration of rights hereunder (including, without limitation, arbitration), the prevailing party in any such action or proceeding shall be entitled to receive from the other party all costs and expenses, including without limitation reasonable attorneys' fees, incurred by the prevailing party in connection with such action or proceeding. 23. CONSTRUCTION OF AGREEMENT. This Agreement has been negotiated by the parties and its provisions will not be presumptively construed for or against the other party. The headings and Section titles in this Agreement are for convenience only, and will not affect the construction or interpretation of this Agreement. By: tcEboteL Name: Title: By: Name: Title: 24. NO THIRD PARTY BENEFICIARIES. Except as expressly provided in this Agreement, nothing in this Agreement shall confer upon any person other than the parties and their respective successors and assigns, any rights, remedies, obligations or liabilities whatsoever. 25. COUNTERPARTS. The parties may execute this Agreement in one or more counterparts, each of which shall be an original, and which together shall constitute one instrument. IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their authorized representatives as of the Effective Date. ADVANCED DATA PROCESSING, INC., A SUBSIDIARY OF INTERMEDIX CORPOWION, a DELAWARE i-v-yow-via• A rrrynT CITY OF EDINA, MINNESOTA Exhibit A Scope of Services Base Services and Obligations: A. Intermedix shall provide revenue cycle management services for Client as described below. Intermedix shall, during the Term: 1. Prepare and submit initial claims and bills for Client promptly upon receipt thereof, and prepare and submit secondary claims and bills promptly after identification of the need to submit a secondary claim. 2. Assist Client in identifying necessary documentation in order to process and bill the accounts. 3. Direct payments to a lockbox or bank account designated by Client, to which Client alone will have signature authority. 4. Pursue appeals of denials, partial denials and rejections when deemed appropriate by Intermedix. 5. Respond to and follow up with Payors and respond to messages or inquiries from a Payor. 6. Provide appropriate storage and data back-up for records pertaining to Client's bills and collections hereunder, accessible to Client at reasonable times. 7. Maintain records of services performed and financial transactions. 8. Meet, as needed, with representatives of Client to discuss results, problems and recommendations. 9. Provide any Client-designated collection agency with the data necessary for collection services to be performed when an account is referred to such agency. 10. Intermedix will support Client in filing and maintaining required documentation and agreements with commonly-used Payors (e.g. Medicare, Medicaid, Champus, etc.). The Provider will maintain responsibility for enrollment, required documentation, and agreements with Out of State Payers, such as Out of State Medicaid programs, and other payors not commonly billed 11. Within the first six (6) months of going live, Intennedix will provide one (1) medic documentation audit free of charge for the purpose of identifying strengths and opportunity areas for improvements. • requests for training EMS personnel will be available to Client for a fee based on Intermedix's currently published rates; • requests for additional documentation audits will be available to Client for a fee based on Intermedix's currently published rates. 12. Utilize up-to-date knowledge and information with regard to coding requirements and standards, to comply with applicable federal, state and local regulations. 13. Provide a designated liaison for Client, patient and other Payor concerns. 14. Provide a toll free telephone number for patients and other Payors to be answered as designated by Client. 15. Facilitate proper security of confidential information and proper shredding of disposed materials containing such information. 16. Establish arrangements with hospitals to obtain/verify patient insurance and contact information. 17. Respond to any Client, Payor or patient inquiry or questions promptly. 18. Maintain appropriate accounting procedures for reconciling deposits, receivables, billings, patient accounts, adjustments and refunds. 19. Provide reasonable access to Client for requested information in order for Client to perform appropriate and periodic audits. Reasonable notice will be given to Intermedix for any planned audit and will be conducted during normal business hours of Intermedix, all at the Client's expense. 20. Provide timely reports facilitating required aspects of monitoring, evaluating, auditing and managing the Services provided. 21. Process refund requests and provide Client with documentation substantiating each refund requested. 22. Assign billing to patient account numbers providing cross-reference to Client's assigned transport numbers. 23. Maintain responsibility for obtaining missing or incomplete insurance information. 24. Provide accurate coding of medical claims based on information provided by Client. 25. Negotiate and arrange modified payment schedules for individuals unable to pay full amount when billed. 26. Retain accounts for a minimum of twelve (12) months (unless otherwise specified by mutual agreement) and after twelve (12) months turn over accounts for which no collection has been made (unless insurance payment is pending) to an agency designated by Client. 27. Permit real-time read only electronic look-up access by Client to Intermedix's Billing Service to obtain patient data and billing information. 28. Maintain records in an electronic format that is readily accessible by Client personnel and that meets federal and state requirements for maintaining patient medical records. 29. Create, implement and comply with a Compliance Plan consistent with the Compliance Program Guidance for Third Party Medical Billing Companies 63 FR 70138; (December 18, 1998) promulgated by the Office of Inspector General of the Department of Health and Human B. Client's Responsibilities and Obligations: 1. From each person who receives EMS from Client ("Patient"), Client shall use its best efforts to obtain and forward the following information ("Patient Information") to Intermedix: (i) the Patient's full name and date of birth; (ii) the mailing address (including zip code) and telephone number of the Patient or other party responsible for payment ("Guarantor"); (iii) the Patient's social security number; (iv) the name and address of the Patient's health insurance carrier, name of policyholder or primary covered party, and any applicable group and identification numbers; (v) the auto insurance carrier address and/or agent's name and phone number if an automobile is involved; (vi) the employer's name, address and Workers Compensation Insurance information if the incident is work related; (vii) the Patient's Medicare or Medicaid HIC numbers if applicable; (viii) the Patient's or other responsible party's signed payment authorization and release of medical authorization form or other documentation sufficient to comply with applicable signature requirements; (ix) the call times, transporting unit, and crew members with their license level, i.e. EMT-B, EMT-I, or EMT-P; (x) odometer readings or actual loaded miles flown such that loaded miles may be calculated; (xi) physician certification statements (PCS) for non-emergency transports that are to be billed to Medicare pursuant to CMS regulations; and (xii) any other information that Intermedix may reasonably require to bill the Patient or other Payor. 2. Client represents and warrants that all information provided to Intermedix shall be accurate and complete. Inteimedix shall have no obligation to verify the accuracy of such information, and Client shall be solely responsible for such accuracy. Client agrees to indemnify and hold Intermedix, its agents, and employees harmless from any and all liabilities and costs, including reasonable attorneys' fees, resulting from (a) any inaccurate or misleading information provided to Intermedix that results in the actual or alleged submission of a false or fraudulent claim or (b) any other actual or alleged violation of local, state or federal laws., including but not limited laws applicable to Medicare, Medicaid or any other public or private Payor or enforcement agency. 3. Client will provide Intermedix with necessary documents required by third parties to allow for the electronic filing of claims by Intermedix on Client's behalf. 4. Client will provide Intermedix with its approved billing policies and procedures, including dispatch protocols, fee schedules and collection protocols. Client will be responsible for engaging any third party collection service for uncollectible accounts after Intermedix has exhausted its collection efforts. 5. Client wills timely process refunds identified by Intermedix for account overpayments and provide to Intermedix confirmation, including copies of checks and other materials sent. 6. Client will provide and be responsible any fees for a lock box or bank account address to Intermedix and will instruct the lock box or bank custodian agency to forward all documents to Intermedix for processing. Client will allow Interemdix access to the lock box or bank account via an online portal to allow Intermedix to post payments and attach Explanation of Benefits (E0Bs) and other correspondences to the accounts. 7. Client will provide Intermedix with daily bank balance reporting capabilities via the bank's designated web site. 8. Client will cooperate with Intermedix in all matters to ensure proper compliance with laws and regulations. 9. Client represents and warrants that all of its employees, personnel and independent contractors involved in the delivery of EMS or otherwise performing services for Client: (i) hold the licensure or certification required to perform such services, (ii) have not been convicted of a criminal offense related to health care or been listed as debarred, excluded or otherwise ineligible for participation in a Federal health care program and (iii) are not excluded persons listed on any of the following: (a) the Office of the Inspector General List of Excluded Individuals and Entities; (b) the General Services Administration's Excluded Parties List; and (c) the Office of Foreign Asset Control's Specially Designated Nationals List. 10. Client agrees that it will forward to Intermedix copies of checks, or other payment documentation requested by Intermedix relating to the subject matter of this Agreement, within 10 days of the date of receipt of those payments. 11. Client agrees to notify Intermedix in the event that their Electronic Patient Care Reporting (ePCR) vendor performs any system upgrades. Notification may be made in writing to support@Intermedix.com. Exhibit B Business Associate Agreement This Business Associate Agreement ("BA Agreement") supplements and is made part of the Underlying Agreement (as defined below). This BA Agreement is entered into between City of Edina, Minnesota ("Covered Entity") and Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, a Delaware Corporation ("Business Associate"), effective as of the Effective Date of the Underlying Agreement. WHEREAS, Covered Entity and Business Associate have entered into, or plan to enter into, a separate agreement, entitled Agreement for Ambulance Billing and Related Professional Services, as of the Effective Date, or other documented arrangement (the "Underlying Agreement"), pursuant to which Business Associate may provide services for Covered Entity that require Business Associate to access, create and/or use Protected Health Information ("PHI") that is confidential under state and federal law; and WHEREAS, Covered Entity and Business Associate intend to protect the privacy and provide for the security of PHI disclosed by Covered Entity to Business Associate, or collected or created by Business Associate pursuant to the Underlying Agreement, in compliance with the Health Insurance Portability and Accountability Act of 1996, Public Law 104-191 ("HIPAA"), and the regulations promulgated there under, including, without limitation, the regulations codified at 45 CFR Parts 160 and 164 ("HIPAA Regulations"); the Health Information Technology for Economic and Clinical Health Act, as incorporated in the American Recovery and Reinvestment Act of 2009, and its implementing regulations and guidance issued by the Secretary of the Department of Health and Human Services (the "Secretary") (the "HITECH Act"); and other applicable state and federal laws, all as amended from time to time, including as amended by the Final Rule issued by the Secretary on January 17, 2013 titled "Modifications to the HIPAA Privacy, Security, Enforcement, and Breach Notification Rules under the Health Information Technology for Economic and Clinical Health Act and the Genetic Information Nondiscrimination Act; Other Modifications to the HIPAA Rules"; and WHEREAS, the HIPAA Regulations require Covered Entity to enter into an agreement with Business Associate meeting certain requirements with respect to the Use and Disclosure of PHI, which are met by this BA Agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein and the exchange of information pursuant to this BA Agreement, the parties agree as follows: 1. Definitions. Capitalized terms used herein without definition shall have the meanings ascribed to them in the HIPAA Regulations or the HITECH Act, as applicable, unless otherwise defined herein. 2. Obligations of Business Associate. a. Permitted Uses and Disclosures. Business Associate shall only Use or Disclose PHI for the purposes of (i) performing Business Associate's obligations under the Underlying Agreement and as permitted by this BA Agreement; or (ii) as permitted or Required By Law; or (iii) as otherwise permitted by this BA Agreement. Business Associate shall not Use or further Disclose PHI other than as permitted or required by this BA Agreement or as Required By Law. Further, Business Associate shall not Use or Disclose PHI in any manner that would constitute a violation of the HIPAA Regulations or the HITECH Act if so used by Covered Entity, except that Business Associate may Use PHI (i) for the proper management and administration of Business Associate; and (ii) to carry out the legal responsibilities of Business Associate. Business Associate may Disclose PHI for the proper management and administration of Business Associate, to carry out its legal responsibilities or for payment purposes as specified in 45 CFR § 164.506(c)(1) and (3), including but not limited to Disclosure to a business associate on behalf of a covered entity or health care provider for payment purposes of such covered entity or health care provider, with the expectation that such parties will provide reciprocal assistance to Covered Entity, provided that with respect to any such Disclosure either: (i) the Disclosure is Required By Law; or (ii) for permitted Disclosures when Required By Law, Business Associate shall obtain a written agreement from the person to whom the PHI is to be Disclosed that such person will hold the PHI in confidence and will not use and further disclose such PHI except as Required By Law and for the purpose(s) for which it was Disclosed by Business Associate to such person, and that such person will notify Business Associate of any instances of which it is aware in which the confidentiality of the PHI has been breached. b. Creation and Use of De-Identified Data. Business Associate may de-identify any and all PHI, provided that any process or mechanism used to de-identify the data meets the requirements of 45 C.F.R 164.514(a)-(b). Business Associate may use or disclose (and permit others to use or disclose) such de-identified data on a perpetual unrestricted basis, but in no case shall Business Associate attempt to run or develop any keys, codes or algorithms that may be used to re-identify the data. c. Appropriate Safeguards. Business Associate shall implement administrative, physical and technical safeguards that (i) reasonably and appropriately protect the confidentiality, integrity and availability of electronic PHI that it creates, receives, maintains or transmits on behalf of Covered Entity; and (ii) prevent the Use or Disclosure of PHI other than as contemplated by the Underlying Agreement and this BA Agreement. d. Compliance with Security Provisions. Business Associate shall: (i) implement and maintain administrative safeguards as required by 45 CFR § 164.308, physical safeguards as required by 45 CFR § 164.310 and technical safeguards as required by 45 CFR § 164.312; (ii) implement and document reasonable and appropriate policies and procedures as required by 45 CFR § 164.316; and (iii) be in compliance with all requirements of the HITECH Act related to security and applicable as if Business Associate were a "covered entity," as such term is defined in HIPAA. e. Compliance with Privacy Provisions. Business Associate shall only Use and Disclose PHI in compliance with each applicable requirement of 45 CFR § 164.504(e). Business Associate shall comply with all requirements of the HITECH Act related to privacy and applicable as if Business Associate were a "covered entity," as such term is defined in HIPAA. To the extent Business Associate is to carry out one or more of Covered Entity's obligation(s) under Subpart E of 45 CFR Part 164, Business Associate shall comply with the requirements of Subpart E that apply to Covered Entity in the performance of such obligation(s). f. Duty to Mitigate. Business Associate agrees to mitigate, to the extent practicable and mandated by law, any harmful effect that is known to Business Associate of a Use or Disclosure of PHI by Business Associate in violation of the requirements of this BA Agreement. g. Encryption. To facilitate Business Associate's compliance with this BA Agreement and to assure adequate data security, Covered Entity agrees that all PHI provided or transmitted to Business Associate pursuant to the Underlying Agreement shall be provided or transmitted in a manner which renders such PHI unusable, unreadable or indecipherable to unauthorized persons, through the use of a technology or methodology specified by the Secretary in the guidance issued under section 13402(h)(2) of the HITECH Act. Covered Entity acknowledges that failure to do so could contribute to or permit a Breach requiring patient notification under the HITECH Act and further agrees that Business Associate shall have no liability for any Breach caused by such failure. 3. Reporting. a. Security Incidents and/or Unauthorized Use or Disclosure. Business Associate shall report to Covered Entity a successful Security Incident or any Use and/or Disclosure of PHI other than as provided for by this BA Agreement or permitted by applicable law within a reasonable time of becoming aware of such Security Incident and/or unauthorized Use or Disclosure (but not later than ten (10) days thereafter), in accordance with the notice provisions set forth herein. Business Associate shall take (i) prompt action to cure any such deficiencies as reasonably requested by Covered Entity; and (ii) any action pertaining to such Security Incident and/or unauthorized Use or Disclosure required by applicable federal and state laws and regulations. If such successful Security Incident or unauthorized Use or Disclosure results in a Breach as defined in the HITECH Act, then Covered Entity shall comply with the requirements of Section 3.b below. The Parties acknowledge and agree that this Section constitutes notice by Business Associate to Covered Entity of the ongoing existence and occurrence of attempted but Unsuccessful Security Incidents as defined herein. "Unsuccessful Security Incidents" will include, but not be limited to, pings and other broadcast attacks on Business Associate's firewall, port scans, unsuccessful log-on attempts, denials of service and any combination of the above, so long as no such incident results in unauthorized access, use or disclosure of PHI. b. Breach of Unsecured PHI. The provisions of this Section 3.b are effective with respect to the Discovery of a Breach of Unsecured PHI occurring on or after September 23, 2009. With respect to any unauthorized acquisition, access, Use or Disclosure of Covered Entity's PHI by Business Associate, its agents or subcontractors, Business Associate shall (i) investigate such unauthorized acquisition, access, Use or Disclosure; (ii) determine whether such unauthorized acquisition, access, Use or Disclosure constitutes a reportable Breach under the HITECH Act; and (iii) document and retain its findings under clauses (i) and (ii). If Business Associate Discovers that a reportable Breach has occurred, Business Associate shall notify Covered Entity of such reportable Breach in writing within thirty (30) days of the date Business Associate Discovers such Breach. Business Associate shall be deemed to have discovered a Breach as of the first day that the Breach is either known to Business Associate or any of its employees, officers or agents, other than the person who committed the Breach, or by exercising reasonable diligence should have been known to Business Associate or any of its employees, officers or agents, other than the person who committed the Breach. To the extent the information is available to Business Associate, Business Associate's written notice shall include the information required by 45 CFR § 164.410(c). Business Associate shall promptly supplement the written report with additional information regarding the Breach as it obtains such information. Business Associate shall cooperate with Covered Entity in meeting Covered Entity's obligations under the HITECH Act with respect to such Breach. 4. Business Associate's Agents. To the extent that Business Associate uses one or more subcontractors or agents to provide services under the Underlying Agreement, and such subcontractors or agents receive or have access to PHI, Business Associate shall sign an agreement with such subcontractors or agents containing substantially the same provisions as this BA Agreement. 5. Rights of Individuals. a. Access to PHI. Within ten (10) days of receipt of a request by Covered Entity, Business Associate shall make PHI maintained in a Designated Record Set available to Covered Entity or, as directed by Covered Entity, to an Individual to enable Covered Entity to fulfill its obligations under 45 CFR § 164.524. Subject to Section 5.b below, (i) in the event that any Individual requests access to PHI directly from Business Associate in connection with a routine billing inquiry, Business Associate shall directly respond to such request in compliance with 45 CFR § 164.524; and (ii) in the event such request appears to be for a purpose other than a routine billing inquiry, Business Associate shall forward a copy of such request to Covered Entity and shall fully cooperate with Covered Entity in responding to such request. In either case, a denial of access to requested PHI shall not be made without the prior written consent of Covered Entity. b. Access to Electronic Health Records. If Business Associate is deemed to use or maintain an Electronic Health Record on behalf of Covered Entity with respect to PHI, then, to the extent an Individual has the right to request a copy of the PHI maintained in such Electronic Health Record pursuant to 45 CFR § 164.524 and makes such a request to Business Associate, Business Associate shall provide such Individual with a copy of the information contained in such Electronic Health Record in an electronic format and, if the Individual so chooses, transmit such copy directly to an entity or person designated by the Individual. Business Associate may charge a fee to the Individual for providing a copy of such information, but such fee may not exceed Business Associate's labor costs in responding to the request for the copy. The provisions of 45 CFR § 164.524, including the exceptions to the requirement to provide a copy of PHI, shall otherwise apply and Business Associate shall comply therewith as if Business Associate were the "covered entity," as such term is defined in HIPAA. At Covered Entity's request, Business Associate shall provide Covered Entity with a copy of an Individual's PHI maintained in an Electronic Health Record in an electronic format and in a time and manner designated by Covered Entity in order for Covered Entity to comply with 45 CFR § 164.524, as amended by the HITECH Act. c. Amendment of PHI. Business Associate agrees to make any amendment(s) to PHI in a Designated Record Set that Covered Entity directs or agrees to pursuant to 45 CFR § 164.526 at the request of Covered Entity or an Individual, and in the time and manner designated by Covered Entity. d. Accounting Rights. This Section 5.d is subject to Section 5.e below. Business Associate shall make available to Covered Entity, in response to a request from an Individual, information required for an accounting of disclosures of PHI with respect to the Individual, in accordance with 45 CFR § 164.528, incorporating exceptions to such accounting designated under such regulation. Such accounting is limited to disclosures that were made in the six (6) years prior to the request and shall not include any disclosures that were made prior to the compliance date of the HIPAA Regulations. Business Associate shall provide such information as is necessary to provide an accounting within ten (10) days of Covered Entity's request. Such accounting must be provided without cost to the Individual or to Covered Entity if it is the first accounting requested by an Individual within any twelve (12) month period; however, a reasonable, cost-based fee may be charged for subsequent accountings if Business Associate informs Covered Entity and Covered Entity informs the Individual in advance of the fee, and the Individual is afforded an opportunity to withdraw or modify the request. Such accounting obligations shall survive termination of this BA Agreement and shall continue as long as Business Associate maintains PHI. e. Accounting of Disclosures of Electronic Health Records. The provisions of this Section 5.e shall be effective on the date specified in the HITECH Act. If Business Associate is deemed to use or maintain an Electronic Health Record on behalf of Covered Entity, then, in addition to complying with the requirements set forth in Section 5.d above, Business Associate shall maintain an accounting of any Disclosures made through such Electronic Health Record for Treatment, Payment and Health Care Operations, as applicable. Such accounting shall comply with the requirements of the HITECH Act. Upon request by Covered Entity, Business Associate shall provide such accounting to Covered Entity in the time and manner specified by Covered Entity and in compliance with the HITECH Act. Alternatively, if Covered Entity responds to an Individual's request for an accounting of Disclosures made through an Electronic Health Record by providing the requesting Individual with a list of all business associates acting on behalf of Covered Entity, then Business Associate shall provide such accounting directly to the requesting Individual in the time and manner specified by the HITECH Act. f. Agreement to Restrict Disclosure. If Covered Entity is required to comply with a restriction on the Disclosure of PHI pursuant to Section 13405 of the HITECH Act, then Covered Entity shall, to the extent necessary to comply with such restriction, provide written notice to Business Associate of the name of the Individual requesting the restriction and the PHI affected thereby. Business Associate shall, upon receipt of such notification, not Disclose the identified PHI to any health plan for the purposes of carrying out Payment or Health Care Operations, except as otherwise required by law. Covered Entity shall also notify Business Associate of any other restriction to the Use or Disclosure of PHI that Covered Entity has agreed to in accordance with 45 CFR § 164.522. 6. Remuneration and Marketing. a. Remuneration for PHI. This Section 6.a shall be effective with respect to exchanges of PHI occurring six (6) months after the date of the promulgation of final regulations implementing the provisions of Section 13405(d) of the HITECH Act. On and after such date, Business Associate agrees that it shall not, directly or indirectly, receive remuneration in exchange for any PHI of Covered Entity except as otherwise permitted by the HITECH Act. b. Limitations on Use of PHI for Marketing Purposes. Business Associate shall not Use or Disclose PHI for the purpose of making a communication about a product or service that encourages recipients of the communication to purchase or use the product or service, unless such communication: (1) complies with the requirements of subparagraph (i), (ii) or (iii) of paragraph (1) of the definition of marketing contained in 45 CFR § 164.501, and (2) complies with the requirements of subparagraphs (A), (B) or (C) of Section 13406(a)(2) of the HITECH Act, and implementing regulations or guidance that may be issued or amended from time to time. Covered Entity agrees to assist Business Associate in determining if the foregoing requirements are met with respect to any such marketing communication. 7. Governmental Access to Records. Business Associate shall make its internal practices, books and records relating to the Use and Disclosure of PHI available to the Secretary for purposes of determining Covered Entity's compliance with the HIPAA Regulations and the HITECH Act. Except to the extent prohibited by law, Business Associate agrees to notify Covered Entity of all requests served upon Business Associate for information or documentation by or on behalf of the Secretary. Business Associate shall provide to Covered Entity a copy of any PHI that Business Associate provides to the Secretary concurrently with providing such PHI to the Secretary. 8. Minimum Necessary. To the extent required by the HITECH Act, Business Associate shall limit its Use, Disclosure or request of PHI to the Limited Data Set or, if needed, to the minimum necessary to accomplish the intended Use, Disclosure or request, respectively. Effective on the date the Secretary issues guidance on what constitutes "minimum necessary" for purposes of the HIPAA Regulations, Business Associate shall limit its Use, Disclosure or request of PHI to only the minimum necessary as set forth in such guidance. 9. State Privacy Laws. Business Associate shall comply with state laws to extent that such state privacy laws are not preempted by HIPAA or the HITECH Act. 10. Termination. a. Breach by Business Associate. If Covered Entity knows of a pattern of activity or practice of Business Associate that constitutes a material breach or violation of Business Associate's obligations under this BA Agreement, then Covered Entity shall promptly notify Business Associate. With respect to such breach or violation, Business Associate shall take reasonable steps to cure such breach or end such violation, if possible. If such steps are either not possible or are unsuccessful, upon written notice to Business Associate, Covered Entity may terminate its relationship with Business Associate. b. Breach by Covered Entity. If Business Associate knows of a pattern of activity or practice of Covered Entity that constitutes a material breach or violation of Covered Entity's obligations under this BA Agreement, then Business Associate shall promptly notify Covered Entity. With respect to such breach or violation, Covered Entity shall take reasonable steps to cure such breach or end such violation, if possible. If such steps are either not possible or are unsuccessful, upon written notice to Covered Entity, Business Associate may terminate its relationship with Covered Entity. c. Effect of Termination. Upon termination of this BA Agreement for any reason, Business Associate shall either return or destroy all PHI, as requested by Covered Entity, that Business Associate or its agents or subcontractors still maintain in any form, and shall retain no copies of such PHI. If Covered Entity requests that Business Associate return PHI, such PHI shall be returned in a mutually agreed upon format and timeframe. If Business Associate reasonably determines that return or destruction is not feasible, Business Associate shall continue to extend the protections of this BA Agreement to such PHI, and limit further uses and disclosures of such PHI to those purposes that make the return or destruction of such PHI not feasible. If Business Associate is asked to destroy the PHI, Business Associate shall destroy PHI in a manner that renders the PHI unusable, unreadable or indecipherable to unauthorized persons as specified in the HITECH Act. 11. Amendment. The parties acknowledge that state and federal laws relating to data security and privacy are rapidly evolving and that amendment of this BA Agreement may be required to ensure compliance with such developments. The parties specifically agree to take such action as is necessary to implement any new or modified standards or requirements of HIPAA, the HIPAA Regulations, the HITECH Act and other applicable laws relating to the security or confidentiality of PHI. Upon the request of Covered Entity, Business Associate agrees to promptly enter into negotiation concerning the terms of an amendment to this BA Agreement incorporating any such changes. 12. No Third Party Beneficiaries. Nothing express or implied in this BA Agreement is intended to confer, nor shall anything herein confer, upon any person other than Covered Entity, Business Associate and their respective successors or assigns, any rights, remedies, obligations or liabilities whatsoever. 13. Effect on Underlying Agreement. In the event of any conflict between this BA Agreement and the Underlying Agreement, the terms of this BA Agreement shall control. 14. Survival. The provisions of this BA Agreement shall survive the termination or expiration of the Underlying Agreement. 15. Interpretation. This BA Agreement shall be interpreted as broadly as necessary to implement and comply with HIPAA, the HIPAA Regulations and the HITECH Act. The parties agree that any ambiguity in this BA Agreement shall be resolved in favor of a meaning that complies and is consistent with such laws. 16. Governing Law. This BA Agreement shall be construed in accordance with the laws of the State of Florida. 17. Notices. All notices required or permitted under this BA Agreement shall be in writing and sent to the other party as directed below or as otherwise directed by either party, from time to time, by written notice to the other. All such notices shall be deemed validly given upon receipt of such notice by certified mail, postage prepaid, facsimile transmission, e-mail or personal or courier delivery: If to Covered Entity: City of Edina, Minnesota 4801 West 50th Street Edina, MN 55424 Attn: Fire Chief Telephone no: Facsimile no: Email Address: If to Business Associate: Intermedix Corporation 6451 N. Federal Highway, Suite 1000 Ft. Lauderdale, FL 33308 Attn: Chief Compliance Officer Telephone no: 954-308-8700 Facsimile no: 954-308-8725 Exhibit C Statement of Proposal Emergency Medical Services Billing Accounts Receivable Services Date: October 20, 2015 Agenda Item #: IV.D. To:Mayor and City Council Item Type: Report / Recommendation From:Eric Roggeman, Finance Director Item Activity: Subject:Resolution 2015-107 Amending the 2015 Budget to Transfer 2014 General Fund Unassigned Fund Balance Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Staff recommends that Council adopt Resolution 2015-107 amending the 2015 budget to transfer the 2014 General Fund Unassigned Fund Balance. According to State Statute 412.731 this resolution requires a four-fifths vote of all the members of the Council to pass. INTRODUCTION: See attached report. ATTACHMENTS: Description 2015 Budget Amendment #1 Resolution 2015-107 City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Mayor and City Council Eric Roggeman, Finance Director Resolution 2015-107 Amending the 2015 Budget to Transfer 2014 General Fund Unassigned Fund Balance Staff recommends that Council adopt Resolution 2015-107 amending the 2015 budget to transfer the 2014 General Fund Unassigned Fund Balance. According to State Statute 412.731 this resolution requires a four-fifths vote of all the members of the Council to pass. Information / Background: The City ended 2014 with a general fund unassigned fund balance of $708,294. The City Fund Balance Policy states that it is the policy of the City that, to the extent possible, such excess funds will be transferred to the construction fund to support capital improvements and equipment. The fund balance policy also states that available fund balances shall not be used for ongoing operating expenditures. The City has been fortunate to have unassigned fund balance to support capital improvements and equipment for the past several years. The history is: 2011 balance (transfer in 2012) $1,642,395 2012 balance (transfer in 2013) $1,697,872 2013 balance (transfer in 2014) $2,049,968 2014 balance (transfer in 2015) $708,294 The City developed the 2015-2017 CIP in the summer of 2014 with this history in mind. At the time we believed $1M was a reasonable assumption for the 2014 balance and we planned improvement projects accordingly. Since the 2014 final balance ended up smaller than the $1M anticipated, staff also recommends deferring a few CIP projects originally planned for 2016 to future years, as listed below. Staff and Council will prioritize a new CIP for 2017-2019 during the summer of 2016, when these projects can be considered again. Project 15-074 Walnut Ridge Park Irrigation System $40,000 Project 15-075 Garden Park Irrigation System $40,000 Project 15-183 GIS Infrastructure $194,500 in 2016 REPORT / RECOMMENDATION Page 2 Project 15-185 City of Edina Wireless Network $75,000 in 2016 Staff recommends the general fund unassigned balance be transferred to the construction fund, following the fund balance policy and past practice. It will be used to pay for improvement projects as listed in the 2015-2019 CIP, other than those shown above. RESOLUTION NO. 2015-107 RESOLUTION AMENDING THE BUDGET FOR THE CITY OF EDINA FOR THE YEAR 2015 Whereas, the City Council adopted Resolution No. 2014-162 Setting the 2015 Budget on December 16, 2014. Whereas, the 2014 Comprehensive Annual Financial Report presented to the Council on June 17, 2015, reported an unassigned fund balance in the General Fund of $708,294. Whereas, the City’s goal is to maintain appropriate financial reserves in the General Fund, and the City Council has adopted a fund balance policy for the General Fund. The fund balance policy states that, to the extent possible, unassigned fund balance in the General Fund should be transferred to the Construction Fund to support capital improvements and equipment. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: The 2015 budget is amended to transfer from the General Fund to the Construction Fund $708,294. Passed and adopted by the City Council on October 20, 2015. ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ____ day of __________________, 20___. _________________________________ City Clerk Date: October 20, 2015 Agenda Item #: IV.E. To:Mayor and City Council Item Type: Report / Recommendation From:Eric Roggeman, Finance Director Item Activity: Subject:Resolution 2015-108 Amending the 2015 Budget Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Staff recommends that Council adopt Resolution 2015-108 amending the 2015 budget to cancel a planned transfer of cash from the Liquor Fund to the General Fund and other funds. According to State Statute 412.731 this resolution requires a four-fifths vote of all the members of the Council to pass. INTRODUCTION: See attached report. ATTACHMENTS: Description 2015 Budget Amendment #2 Resolution 2015-108 City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Mayor and City Council Eric Roggeman, Finance Director Resolution 2015-108 Amending the 2015 Budget Staff recommends that Council adopt Resolution 2015-108 amending the 2015 budget to cancel a planned transfer of cash from the Liquor Fund to the General Fund and other funds. According to State Statute 412.731 this resolution requires a four-fifths vote of all the members of the Council to pass. Information / Background: Staff and Council spent much of 2013 preparing the 2014-2015 City Budgets. The 2015 Budget was officially adopted when Council adopted Resolution No. 2014-162 on December 16, 2014. The 2015 Budget originally planned for $1,850,100 of transfers of cash profits out of the Liquor Fund and into other City funds. The total amount of planned transfers was based on the Liquor Fund earning approximately $1.8M of operating income during 2015. Although 2015 is still in progress, it is evident that the Liquor Fund operating income will be less than originally planned. Staff is currently estimating annual revenues at about 86% of budget (14% under) and operating expenses at about 94% of budget (6% under). The attached resolution would cancel a budgeted transfer from the Liquor Fund to the General Fund in the amount of $765,100 and maintain the financial reserves of both the Liquor Fund and the General Fund. In addition, the attached resolution would reduce planned transfers to the Art Center Fund and the Golf Fund. Budgeted 2015 cash transfers from the Liquor Fund to other funds: Original Budget Amended Budget Art Center Fund $200,000 $100,000 Golf Fund $485,000 $285,000 Arena Fund $200,000 $200,000 General Fund $765,100 $0 Construction Fund $200,000 $200,000 REPORT / RECOMMENDATION Page 2 Total Liquor Transfer $1,850,100 $785,000 RESOLUTION NO. 2015-108 RESOLUTION AMENDING THE BUDGET FOR THE CITY OF EDINA FOR THE YEAR 2015 Whereas, the City Council adopted Resolution No. 2014-162 Setting the 2015 Budget on December 16, 2014. Whereas, the actual Liquor Fund operating income for 2015, while positive, is less than originally budgeted and planned for by Resolution No. 2014-162. Whereas, the City’s goal is to maintain appropriate financial reserves in the Liquor Fund, the General Fund, and all other funds. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: The 2015 budget is amended to cancel the transfer from the Liquor Fund to the General Fund in the amount of $765,100. In addition, the transfer from the Liquor Fund to the Art Center Fund will be reduced from $200,000 to $100,000 and the transfer from the Liquor Fund to the Golf Fund will be reduced from $485,000 to $285,000. Passed and adopted by the City Council on October 20, 2015. ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ____ day of __________________, 20___. _________________________________ City Clerk Date: October 20, 2015 Agenda Item #: IV.F. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Resolution No. 2015-110 Setting Public Improvement Hearings For December 8, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2015-110 setting public improvement hearings for Dec. 8, 2015, for street reconstruction in the neighborhoods of: Tracy Avenue from Benton Ave to TH-62, Improvement No. BA-399 Golf Terrace B Neighborhood Roadway, Improvement No. BA-420 Strachauer Park A Neighborhood Roadway, Improvement No. BA-421 Morningside A Neighborhood Roadway, Improvement No. BA-422 White Oaks C Neighborhood Roadway, Improvement No. BA-438 INTRODUCTION: Engineering reports for these projects will be submitted to City Council on Nov. 17. Reports not received on Nov. 17 will be submitted on Dec. 1. ATTACHMENTS: Description Resolution No. 2015-110 RESOLUTION NO. 2015-110 SET PUBLIC IMPROVEMENT HEARINGS FOR DECEMBER 8, 2015 FOR NEIGHBORHOOD RECONSTRUCTION FOR: TRACY AVENUE FROM BENTON AVE TO TH-62, IMPROVEMENT NO. BA-399 GOLF TERRACE B, IMPROVEMENT NO. BA-420 STRACHAUER PARK A, IMPROVEMENT NO. BA-421 MORNINGSIDE A, IMPROVEMENT NO. BA-422 WHITE OAKS C, IMPROVEMENT NO. BA-438 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDINA, MINNESOTA, that a public hearing shall be held on the 8th day of December, 2015, in the Council Chambers at City Hall at 6:00 p.m., to consider street reconstruction in the neighborhoods of: • Tracy Avenue from Benton Ave to TH-62, Improvement No. BA-399 • Golf Terrace B, Improvement No. BA-420 • Strachauer Park A, Improvement No. BA-421 • Morningside A, Improvement No. BA-422 • White Oaks C, Improvement No. BA-438 BE IT FURTHER RESOLVED that the City Clerk shall give mailed and published notice of such hearings and improvements as required by law. Dated: October 20, 2015 Attest:___________________________ _________________________________ Debra A. Mangen James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______ day of _____________, 20___. ____________________________________ City Clerk Date: October 20, 2015 Agenda Item #: IV.G. To:Mayor and City Council Item Type: Request For Purchase From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Request for Purchase - Contract ENG 15-17NB - 2015 Street Patching Repairs Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for the 2015 Street Patching Repairs. INTRODUCTION: See attached detailed Request for Purchase report. ATTACHMENTS: Description Request for Purchase - Street Patching Repairs City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 MAYOR AND CITY COUNCIL ☒ ☐ Chad A. Millner, PE, Director of Engineering Request For Purchase - Contract ENG 15-17NB – 2015 Street Patching Repairs October 9, 2015 December 9, 2015 Northwest Asphalt Park Construction GMH Asphalt Midwest Asphalt $31,375.00 $31,434.00 $35,005.60 $48,674.40 Recommended Quote or Bid: Northwest Asphalt $31,375.00 Information/Background: In order to preserve the lifespan and aesthetics of the street pavements, utility excavations that occurred over the past year requiring street patching are repaired as one project bid package. This year, due to unforeseen projects and work load, the street patching repair project will be delayed until spring 2016. However, staff is recommending completing a select number of patches high on the priority list. The remaining repairs, as well as others that may occur over the winter, will be bid out in the spring. Staff recently solicited quotations for these 5 repairs. 4 quotes were submitted with Northwest Asphalt being the low. Northwest Asphalt is currently working on several neighborhood projects and is familiar with our construction requirements. Funding for this project is from the water utility fund and building permit escrow. Staff recommends awarding the project to Northwest Asphalt. \\ed-fs1\engpubwks$\pw\central svcs\eng div\projects\contracts\2015\eng 15-17nb 2015 street patching\admin\misc\item iv. eng 15-17nb rfp.docx Date: October 20, 2015 Agenda Item #: IV.H. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Resolution No. 2015-103 Public Improvement and Special Assessment Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve resolution No. 2015-103 authorizing Mayor and City Manager to approve attached Public Improvement and Special Assessment Agreements for water service line improvement for 6104 Ewing Avenue South and 6012 Beard Avenue South. INTRODUCTION: The property owners of 6104 Ewing Avenue South and 6012 Beard Avenue South upgraded their water service lines and requested that the cost be added as a special assessment. The attached signed agreements and resolution allow us to add the cost immediately as a special assessment. ATTACHMENTS: Description Resolution No. 2015-103 Public Improvement and Special Assessment Agreements RESOLUTION NO. 2015-103 APPROVING PUBLIC IMPROVEMENT AND SPECIAL ASSESSMENT AGREEMENTS WHEREAS, property owners upgraded their water service line and requested that the cost be paid as a special assessment; and WHEREAS, property owners signed a Public Improvement and Special Assessment Agreement allowing the City to add the cost as a special assessment; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. The Public Improvement and Special Assessment Agreements are approved for the following property: a. PID 20-028-24-33-0096, 6104 Ewing Avenue South, $3,945.00 b. PID 20-028-24-33-0027, 6012 Beard Avenue South, $3,395.00 2. The Assessments will be certified to the County Auditor as of the date this Resolution is approved by the City Council. ADOPTED this 20th day of October, 2015. Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk PUBLIC IMPROVEMENT AND AND SPECIAL ASSESSMENT AGREEMENT AGREEMENT made this ZZ-dav of \or\*>_2015.by and between the CITY OF EDINA. a Minnesota municipal corporation ("City")andHMescia R.St.Dennis,a single person (the "Property Owner"). RECITALS A.Property Owner is the owner of Lot 005.Block 001.Subdivision EdinaBel-Air6 'Division. having a street address of 6104 Ewing Avenue South.Edina, Minnesota(the "Subject Property"). B.Property Owner has replaced the existing water service line on the Subject Property ("Public Improvement") C. PropertyOwner has requested that theCity assess the cost of the Public Improvement against the Subject Property. NOW,THEREFORE,IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1.PUBLIC IMPROVEMENT.The City has received a quote of $3,945.00 (the "Project Cost") from Highview Plumbing,Inc., 4301 Highview Place,Minnetonka,MN 55345.(the "Contractor") to construct the Public Improvement.The City shall issue a Purchase Order with the Contractor to construct the Public Improvement. The City will pay the Contractor the Project Cost upon receipt of lien waivers. 2.SPECIAL ASSESSMENT.The City will assess the Project Cost, and administrative costs in the total amount of $3,945.00 against the Subject Property.The assessment shall be spread over 15 years,together with 6.5%interest per year on the unpaid balance. The first installment shall be due and payable with taxes in 2016.The Property Owner waives any and all procedural and substantive objections to the special assessments and to the Public Improvement, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the Subject Property.The Property Owner waives any appeal rights otherwise available pursuant to Minn.State.§429.081. 3.BINDING EFFECTIVE;RECORDING.This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement may be recorded against the title to the Subject Property. ENGINEERING DEPARTMENT 7450 Metro Boulevard • Edina,Minnesota 55439 www.KdinaMN.gov.952-826-0371 •Fax952-826-0392 PROPERTY OWNER 'JL Aleseia R.St.Dennis STATE OF MINNESOTA ) (SS.COUNTY OF ^MlASlpt^-) The foregoing instrument was acknowledged before me this cr <y~day of vJ C*^j 20 /<T.by " ^1. CITY OP EDINA BY: James B.Hovland.Mayor AND: Scott H.Neal,City Manager STATE OF MINNESOTA ) SS. COUNTY OF ) The foregoing instrument wasacknowledged before me this day of . 20 . by James B. Hovland and by Scott II.Neal. respectively the Mayor and City Manager of the City of Edina, a Minnesota municipal corporation,on behalf of the corporation and pursuant to the authority granted by its City Council. 156553v()2 RNK:r03/08/2011 NOTARY PUBLIC PUBLIC IMPROVEMENT AND AND SPECIAL ASSESSMENT AGREEMENT AGREEMENT made this ____ day of _______________, 2015, by and between the CITY OF EDINA, a Minnesota municipal corporation (“City”) and Deann Dunn, a single person (the “Property Owner”). RECITALS A. Property Owner is the owner of Lot 4, Block _, Edina Bel-Air 3rd Division, having a street address of 6012 Beard Avenue South, Edina, Minnesota (the “Subject Property”). B. Property Owner has replaced the existing water service line on the Subject Property (“Public Improvement”) C. Property Owner has requested that the City assess the cost of the Public Improvement against the Subject Property. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PUBLIC IMPROVEMENT. The City has received a quote of $3,395.00 (the “Project Cost”) from Highview Plumbing, Inc. 4301 Highview Place, Minnetonka, MN 55345, (the “Contractor”) to construct the Public Improvement. The City shall issue a Purchase Order with the Contractor to construct the Public Improvement. The City will pay the Contractor the Project Cost upon receipt of lien waivers. 2. SPECIAL ASSESSMENT. The City will assess the Project Cost, and administrative costs in the total amount of $3,395.00 against the Subject Property. The assessment shall be spread over 15 years, together with 6.5% interest per year on the unpaid balance. The first installment shall be due and payable with taxes in 2016. The Property Owner waives any and all procedural and substantive objections to the special assessments and to the Public Improvement, including but not limited to hearing requirements and any claim that the assessments exceed the benefit to the Subject Property. The Property Owner waives any appeal rights otherwise available pursuant to Minn. State. § 429.081. 3. BINDING EFFECTIVE; RECORDING. This Agreement shall be binding upon the Property Owner and the Property Owner’s successors and assigns. This Agreement may be recorded against the title to the Subject Property. PROPERTY OWNER _______________________________ Deann Dunn STATE OF MINNESOTA ) ( SS. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by _____________________________________________________________________________ _____________________________________________________________________________________. _____________________________________________ NOTARY PUBLIC CITY OF EDINA BY:_________________________________________ James B. Hovland, Mayor AND:________________________________________ Scott H. Neal, City Manager STATE OF MINNESOTA ) ( SS. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of _________________, 20____, by James B. Hovland and by Scott H. Neal, respectively the Mayor and City Manager of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. _____________________________________________ NOTARY PUBLIC 156553v02 RNK:r03/08/2011 DRAFT – Signed agreement will be placed on the dais for the meeting on 10/20. Date: October 20, 2015 Agenda Item #: IV.I. To:Mayor and City Council Item Type: Request For Purchase From:Mark K. Nolan, AICP, Transportation Planner Item Activity: Subject:Request for Purchase: Grandview District Transportation Study Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Request for Purchase for the Grandview District Transportation Study. INTRODUCTION: Staff recommends that City Council approves the proposal with LHB, Inc. Funding for the Transportation Study will be utilized from the Grandview TIF District. ATTACHMENTS: Description Request for Purchase: Grandview District Transportation Study LHB Grandview District Transportation Study Proposal City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Mayor and City Council ☒ ☐ Mark K. Nolan, AICP, Transportation Planner Request for Purchase: Grandview District Transportation Study September 4, 2015 N/A LHB, Inc. $185,120 Recommended Quote or Bid: LHB, Inc. ($185,120) Information/Background: Edina’s 2008 Comprehensive Plan identifies the Grandview area as a potential area of change (Page 4-33). In addition to potential land use changes, re-alignment of roadways and better coordination of multimodal facilities is necessary so that users can more easily and safely access and traverse this busy mixed use area as well as crossing Highway 100. Currently, the Grandview area provides few facilities for pedestrians and bicyclists, and the 2007 Comprehensive Bicycle Transportation Plan identifies primary and secondary bicycle routes in the Grandview area. Additionally, there are few pedestrian connections between the commercial businesses and the Grandview, Melody Lake, Todd Park Sunnyslope, and Golf Terrace Heights residential neighborhoods immediately adjacent to the Grandview area. The Study will address such improvements, which can reduce the need for local neighbors to drive. The 2012 Grandview Development Framework outlines many suggested changes to improve the walkability and desirability of the area. The proposed Transportation Study will evaluate different alignments and identify the preferred routes, and will include the current preferred redevelopment concept for the former public works site. The Study will better guide new public and private investments in the area. Preliminary design documents will be needed so that the City can coordinate with other agencies having jurisdiction over Vernon Avenue (Hennepin County),Highway 100 (MnDOT) and the freight rail tracks (Canadian Pacific Railway). The Grandview Transportation Study will be a comprehensive transportation plan for the long-term redevelopment of the Grandview District. The document will provide recommended improvements (with REQUEST FOR PURCHASE Page 2 IN EXCESS OF $20,000/CHANGE ORDER City of Edina • 4801 W. 50th St. • Edina, MN 55424 associated cost estimates) that can be installed on a prioritized basis tied to potential future redevelopment catalysts and funding opportunities. Relatedly, it is important that the Study recommendations remain flexible enough to accommodate unknown future events and externalities. The Grandview Transportation Study will:  Identify needs, challenges and opportunities based on existing conditions and future “build- out” with lower-density and high-density scenarios;  Review, evaluate and affirm the recommended changes to the transportation network contained in the Grandview District Development Framework (2012);  Offer specific recommendations but remain flexible enough to take into account future unknown challenges and opportunities;  Recommend prioritized, phased improvements tied to key redevelopment events;  Recommend improved connections to adjacent neighborhoods, with a focus on bicycle and pedestrian connections;  Analyze motorized travel to guide intersection and roadway modifications that were identified in the Development Framework;  Follow the Living Streets Policy and Implementation Plan guidelines. Consultant Selection Process A Request for Proposals for the Study was published on Aug 5, 2015. On Sep 4 staff received proposals from the following consultants:  Kimley-Horn  LHB, Inc. (with Nelson/Nygaard and Alta Planning and Design)  SRF Consulting (with Cuningham Group and Community Design Group)  WSB & Associates To evaluate proposals, select consultants to interview and recommend approval to Council, a selection committee was formed with staff from the engineering, administration and planning departments as well as one representative each from the Transportation and Planning Commissions. The first three consultant teams above were selected for interviews, which were conducted Sep 29 and Oct 1. The project is listed in the Capital Improvement Plan under CIP #15-168 as part of an overall project with a total budget of $250,000. Funding for the project will be utilized from the Grandview TIF District. Staff recommends approving the proposal with LHB, Inc. G:\PW\CENTRAL SVCS\ENG DIV\PROJECTS\IMPR NOS\BA424 Grandview Transp Study\Request for Purchase-Grandview Dist Transp Study.docx Mike Fischer, Principal LHB 701 Washington Avenue North, Suite 200 Minneapolis, MN 55401 Mike.Fischer@LHBcorp.com 612.752.6920 September 04, 2015 City of Edina Grandview Transportation Study September 4, 2015 Mark K. Nolan, AICP City of Edina 7450 Metro Boulevard Edina, MN 55439 REQUEST FOR PROPOSAL – GRANDVIEW DISTRICT TRANSPORTATION STUDY Dear Mark: Thank you for the opportunity to present our team to the City of Edina for the Grandview District Transportation Study. We are excited about the opportunity to work with city staff, elected and appointed officials and the many citizens who are invested in the Grandview vision. I have been personally involved with the vision for Grandview since 2009, when I first talked with Mayor Hovland about finding a better way to engage our citizens in planning, using Grandview as a case study. I have been honored to serve the City on a volunteer basis over the years, and recently have assisted in developing Tax Increment Finance (TIF) strategies for Grandview and in an advisory role reviewing the work of other consultants. When this RFP was released, I had to decide if I wanted to continue working in an advisory role, or go out and assemble the best team for achieving the Grandview vision. I decided to build the team, because I care too much about the future of Grandview and Edina to sit on the sidelines. I am very proud of the team we have assembled and am excited about what this talented group will bring to the City. LHB is a full-service, multi-discipline design firm comprised of over 250 professionals, working throughout the Midwest since 1966. We are known for the sustainable design of buildings, sites, and infrastructure including roadways, highways and bridges. LHB has a history of innovation related to measuring the performance of buildings, and have recently evolved the idea to sites, neighborhoods, and cities. We initiated the Regional Indicators project which allows Edina and 26 other cities to benchmark and measure water, energy, waste, travel miles, and greenhouse gas emissions. We believe Grandview provides the perfect opportunity to benchmark and measure progress on a number of indicators. We understand the seven guiding principles for redeveloping the Grandview District and the Living Streets Plan form the foundation for work in Grandview, but we also know that there is a strong desire to be innovative, so we are bringing you the very best firms in the country in transportation planning. Nelson/Nygaard is an international leader in transportation planning promoting vibrant, sustainable, and accessible communities. Zabe Bent will be the team leader for Nelson/ Nygaard. She is familiar with Edina and thrilled about the opportunity to contribute her skills to a project in a region where she has family. Alta Planning and Design is North America’s leading firm specializing in the planning and design of bicycle and pedestrian systems. The Alta team will be led by Colin Harris, an engineer in Alta’s Twin Cities office. Another unique feature of our team is our key advisors, including transportation engineer Jack Broz, who has been involved from the beginning of the Grandview process. Bruce Jacobson co-led the urban design consulting team during the Framework plan and is currently involved with the highway lid initiative with the Metropolitan Design Center. Our advisors have been a creative force for several years in the Grandview District and we believe they will be a perfect complement to our national experts when we convene our team for design charrettes. We understand that this Grandview District Transportation Study is about more than transportation. It is about creating a vibrant, inviting, connected, and economically viable Grandview. Our team of innovators, technical experts, strategic thinkers, implementers, and coalition builders are ready to start working. Sincerely yours, LHB, Inc. MICHAEL A. FISCHER, AIA, LEED AP SENIOR VICE PRESIDENT Mike.Fischer@LHBcorp.com 612.752.6920 Table of Contents Part I: The Grandview Collective a. Project Understanding and Approach..........................................4 b. Living Streets Plan....................................................................18 c. Key Advisors..............................................................................20 Part II: Projects, People d. Firm Background......................................................................22 e. Similar Projects..........................................................................24 f. Lead Team Members..................................................................44 Part II: Work Plan, Cost g. Work Plan................................................................................58 h. Cost.........................................................................................74 3 PART I: THE GRANDVIEW COLLECTIVE LHB has carefully and selectively organized a team that combines deep local knowledge, technical expertise, and national-caliber experience in urban placemaking, transportation planning and engineering. Nelson\Nygaard brings extensive experience in multimodal studies and planning. Alta Planning + Design is a national expert in non-motorized transportation planning and engineering. We have also brought in two local experts to provide valuable guidance in the study. Together, the LHB led Study Team will develop a study that will capture the possibility of the Grandview District. LHB Led Team Project Understanding and Approach LHB Background City of Edina Primary Consultant Team Contact Lydia Major, PLA, LHB Project Manager Stakeholders Iain Banks, PTP Multimodal Specialist Erica Christanson, PLA Urban Designer Sarah Weeks Urban Planner Zabe BentMultimodal Specialist Colin Harris, PEBike/Ped Planner Brad Scott, PE Roadway Engineer Mike Fischer, AIA, LHB Project Principal/ Edina Advocate Nelson\NygaardAlta Planning + Design Paul Wojciechowski, PE, AICPBike/Ped Planner Jack Broz, PE Key Advisor Bruce Jacobson, PLA Key Adivsor Vision Dan Reed Multimodal Specialist Lauren Cardonie Multimodal Specialist Josh Sikich, AICP Bike/Ped Planner Kristen MaddoxBike/Ped Planner 5 District History Spanning 125 years, the Grandview District has evolved and changed throughout its history. In 2008 the Edina Comprehensive Plan identified the Grandview area as a “Potential Area of Change”. Our team realizes and understands that the Grandview District has always changed and achieved a unique perspective among residents and admirers of Edina. Transportation infrastructure has long been the ally to the economic and cultural improvements of the area. In 1913, the Dan Patch Rail Line was developed through the high ground east of Brookside Avenue, providing passenger service to Minneapolis from 1915 to 1942. In 1927, new Highway 169/212 (current Vernon Avenue) was cut through the District, bringing new businesses including the Baltimore Motel and several restaurants. Over the years, the Grandview area has hosted cafes, restaurants, gas stations, hardware stores, office buildings, a funeral home, and the widely recognized Jerry’s enterprises, a longtime business in the District. The District continued to evolve during the 80s and 90s, where economic growth encouraged the distinct commercial aspect of the District. Currently, the Grandview area sits between multiple access points: 50th street: Vernon Avenue, Highway 100, Eden Avenue, and Arcadia Avenue. Culturally, the District weaves through City Hall, retailers, cafes, places of worship, and schools. Furthermore, the District provides an entryway into several memorable and historic sites in Edina, including 50th and France and the Edina Library. Project Understanding and Approach The LHB team fully understands that a transportation study for the Grandview District has to do more than provide a review, alternatives, and recommendations; it has to align itself with the culture, possibility, and potential for the District to be rejuvenated into a place where Living Streets meets everyday life. Project Understanding and Approach 7 Project Understanding and Approach Current Transportation Network The Grandview area is bounded by Vernon Avenue and Eden Avenue and bisected by Highway 100 and the active CP freight rail corridor. The remaining local streets are a patchwork of discontinuous pieces. The excessive transportation infrastructure visible today is the remnant of Highway 169/212 intersecting with Highway 100, before Highway 169/212 was relocated to its present location. The sweeping curves and width of Vernon Avenue were appropriate for a highway, but currently, they form a barrier to the neighborhoods on either side. The excessive entrance and exit ramps on both sides of Highway 100 occupy valuable real estate, impede pedestrian and bicycle movement, and create unfriendly highway merges for motorists. Eden Avenue is designated as a primary bike route through the District while Vernon Avenue and Interlachen Boulevard are designated as secondary bike routes. In general, bicycle and pedestrian facilities range from poor to non-existent, effectively excluding the surrounding neighborhoods of from the businesses and public facilities at Grandview. How Did We Get Here? In December of 2009, as a response to some unsuccessful planning studies, a few planning commissioners proposed a new kind of “community-led” Small Area Guide process as a precursor to a Small Area Plan. The Small Area Guide process started with a self- selected 18-person Community Advisory Team of residents, business and property owners, and a 10-person volunteer design team made up of architects, landscape architects, urban planners, and engineers, all of whom are Edina residents. This innovative and collaborative process was short but intense, including ten meetings in 20 days, resulting in the unanimous approval of seven guiding principles for the redevelopment of the Grandview District in May of 2010. Building on the momentum of the Small Area Guide process, City staff applied for and received a Met Council Livable Communities grant, enabling the hiring of a consultant team to work with a 52-member steering committee to create the Grandview District Development Framework. This process started in April of 2011 and was unanimously adopted by the City Council in April of 2012. The Framework describes a catalytic new mixed-use public/private project for the public works site that would set the tone for future development in the district. In order to keep momentum, a citizen group formed. The group was interested in a different vision for the public works site that included only one large community center. In April 2013, the City Council discussed various strategies to implement the Framework and selected the Request for Interest (RFI) process to find a development partner for the public works site. A new Grandview Community Advisory Team (CAT) was convened to develop the RFI, but unlike the previous two phases, the Council appointed the members of the CAT instead of following the more organic selection process. For the first time since late 2009, the focus left the big Grandview vision where consensus had been building and zoomed in on the public works site where opinions differed on how much of site should be allocated for public vs. private uses. The CAT advocated for the preparation of a Community Facilities Survey and Resident Survey regarding re-use of the site, but ultimately could not come to agreement on an RFI format, so two versions of an RFI document were submitted to the City Council in March of 2014. The Council proceeded with an RFI for developers in June of 2014 and has been working with a development partner on a preliminary stage of development planning for the site. The current preferred scenario is a combination of public and private uses including housing, a multi-generational multi- purpose community building, and a 100-150 stall Metro Transit park-and- ride facility. “OUR APPROACH IS SIMPLE: SPECIALISTS UNITED UNDER THE IMPROVEMENT OF THE GRANDVIEW DISTRICT.” Project Understanding and Approach 9 Project Understanding and Approach Other Policy and Planning Work While the CAT was engaged with the RFI process, the Transportation Commission was working with staff on a Living Streets Policy, approved by the City Council in August of 2013.By May of 2015, a Living Streets Plan was approved by the Council outlining in detail how the policy will be implemented. During this same period of time, the Metropolitan Design Center at the University of Minnesota approached the City about the idea of building a lid over Highway 100, similar to early sketches developed during the 2010 Grandview Guide Plan process. MnDOT has become increasingly interested in the lid concept as a way to create value from under utilized State-owned land. Our Approach With this existing information, our team of urban design and placemaking experts, multimodal experts, and non-motorized transportation experts, are fully energized and capable to engage the study, and provide the City with an outcome that will deliver state-of-the-art solutions. In the following pages, you will be introduced to our approaches to stakeholder engagement, multimodal review, and non- motorized transportation. Let’s get started! Project Understanding and Approach Approach to Stakeholder Engagement What does it mean to be engaged in a transportation study? This question is often answered with conventional stakeholder engagement methods of open houses and public comment periods. However, at LHB, we know that the question for this project should be: What does it mean to be engaged in a transportation study for the Grandview District? The stakeholders in this project, including residents, business owners, commuters, visitors, and many others, have a distinct way they connect with the District; it’s their community, after all. With extensive experience in the Grandview District and community and public engagement, we know the distinct relationship stakeholders have with the District is based on years - if not decades - of commitment to a better Grandview. We, COMMUNITY ENGAGEMENT DASHBOARD Government Entities: includes formal meetings, conversations or presentations with elected officials, boards, committees and commissions. Minimum target is all 9 Park and Recreation Board commissioners, 13 city councilors, the mayor and at least 9 boards, committees, and commissions. Recreation Groups: includes formal meetings, conversations or presentations with recreation-specific organizations. Minimum target is contact with at least 10 organizations. Visitors/Tourism: includes formal meeting, conversations or presentations with tourism-specific organizations and agencies. Minimum target is contact with at least 2 organizations and 150 visitors. Under-represented Populations: includes formal meetings, conversations or presentations with organizations and agencies serving a wide range of under-represented populations, such as low-income residents, youth, and people with disabilities. Minimum target is contact with at least 10 organizations and agencies. Associations, Networks: and Media: includes formal meetings, conversations or presentations with non-recreation specific organizations. Minimum target is contact with at least 12 organizations. Downtown Residents: includes workshops, intercept events or questionnaires involving people working downtown. Minimum target is contact with at least 75 individuals. Downtown Workers: includes workshops, intercept events or questionnaires involving people working downtown. Minimum target is contact with at least 150 individuals. Business Interests: includes formal meetings, conversations or presentations involving downtown business owners and employers. Minimum target is contact with at least 12 organizations or business owners. GOVERNMENT ENTITIES Male (40%)Female (60%)Not Disclosed (0%) White (50%)Hispanic (8%)Af Am (38%)Asian (4%)AIAN (0%)Other (0%) 0-18 (0%)19-34 (75%)35-64 (25%)65+ (0%) RECREATION GROUPS VISITORS/TOURISM UNDER-REPRESENTED POPULATIONS ASSOCIATIONS, NETWORKS + MEDIA DOWNTOWN RESIDENTS DOWNTOWN WORKERS BUSINESS INTERESTS Park and Recreation Commissioner Boards, Committees, Commissions City Councilors Mayor Groups Organizations Visitors Organizations and Agencies Organizations Individuals Individuals Organizations 0 5 10 15 20 25 30 35 Live Downtown - 21 Work Downtown - 31 Visit Downtown - 19 -2 0 2 4 6 8 10 12 14 16 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2Weeks 3+4Weeks 1+2 Weeks 3+4Weeks 1+2Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2Weeks 3+4Weeks 1+2 Weeks3+4 October November December January February March April May June July August September October Steering - 3 Focus Group - 7 Intercept - 1 Public Information Updates - 0 Completed Surveys - 0 Workshops - 0 Stakeholder Interviews/Meetings - 2 Speakers Bureau - 0 Contact List - 0 Facebook 'Likes' - 0 Cumulative Total - 13 ACTIVITIES + ENGAGEMENT METRICS TARGET AUDIENCES AND ORGANIZATIONS TARGET POPULATIONS 11 Project Understanding and Approach City Councilors Mayor Boards, Com- mittees, Com- missions Recreation GroupsPark and Rec Commissioners GOVERNMENT ENTITIESTARGET AGENCIES AND ORGANIZATIONS RECREATION GROUPS Minneapolis Park & Recreation Board Downtown Service Area Master PlanCity of Minneapolis CPED Downtown Public Realm Framework Plan April 8, 2015 LHB MIG SRF Portl a n d A v e S 5th A v e Park A v e Chic a g o A v e S 3rd A v e S Ma r q u e t t e A v e Stone Arch Bridge 3rd Ave B r i d g e S 7th S t S 8th S t N 2n d S t N 5th A v e Miss i s s i p p i R i v e r I-35W I-394 I-394 W 15th St I-9 4 Main S t r e e t Mpls Convention Center Franklin Steele Square Peavey Plaza Loring Park Gold Medal Park Mill Ruins ParkTarget Center Public Library Government Plaza DT East Commons Elliot Park Walker Sculpture Garden Twin’s StadiumFarmer’s Market Bassetts Creek Nicollet Island Boom Island NE Commercial District St. Anthony Falls Sumner FieldBethune Park U of MN Connections Currie Park St. Anthony Main Holmes Park Bryn Mawr Meadows Nico l l e t M a l l Stat i o n Wareh o u s e / Henne p i n A v e Statio n Targe t F i e l d Statio n a n d Platfo r m 1 Targe t F i e l d Statio n a n d Rail P l a t f o r m Gov’t P l a z a Stati o n Dow n t o w n East S t a t i o n Ceda r - R i v e r s i d e Stat i o n S Was h i n g t o n A v e N W a s h i n g t o n A v e S 10th S t E 14th St S 12th S t S 11t h S t R o y a l s t o n A v e N N 7t h S t N 10th A v e N 8th A v e H i a w a t h a T r a i l West River Parkway Van White SW LRT Station Van White Bottineau LRT Station Royalston SW LRT Station N Plymouth Ave Van W h i t e M e m o r i a l B l v d Henne p i n A v e Nicol l e t A v e Cedar L a k e T r a i l S 5th St Future Transit Station Existing Transit Station Public/Private Partnership Existing Attraction Park Search Area Future Attraction Project BoundaryExisting Trail Future Corridors Existing Key Corridors S 11t h A v e Soccer Stadium Kit Richardson Development Bassett Creek Parking Lot Met Transit Facility Gateway/2nd Street Nicollet Hotel Block “Short” Block Post Office Armory Thrivent KEYDRAFT FRAMEWORK PLAN too, are part of Edina and are committed to investing in that relationship with the District and City by providing an unmatched community engagement approach that is customized to the Grandview District experience. This includes real-time participation in the process, informing stakeholders of the development of the study, while introducing them and continuing the conversation about how this particular study will have an outstanding outcome for them and the City as a whole. With our key advisors, we add an extra layer to our customized approach by bringing an a team of Edina advocates and experts to provide guidance not only to the project team, but to stakeholders. Jack Broz and Bruce Jacobson have been involved in the Grandview planning process for years and have developed the relationships that make projects successful. With richly drawn graphics and visuals, our charrettes will provide a placemaking and urban design element, layered with technical transportation expertise, that will engage residents in the design process and help them envision the future. Our engagement process is a shared one—we learn with stakeholders, and we know what that relationship to a place means. Our designers will develop, communicate, and build upon the Grandview community vision. Project Understanding and Approach Approach to Multimodal Planning Our team brings the right combination of local knowledge and national expertise to deliver a Grandview District design that exceeds the city’s goals for the study area. Our approach is informed of the seven guiding principles from the original Guide Plan process, with the Living Streets plan as our foundational document. • The District is safe and comfortable for people of all ages and abilities. • The District connects to its local communities and includes sidewalks, bicycle facilities, transit routes, freight access, and on-street parking. • Grandview District is a great place to be, with landscaping, art, and amenities that make it more than just a roadway network through which to travel. • The area contributes to the physical, social, and economic health of Edina, emphasizing access and mobility across a variety of transportation options. • Both key stakeholders and the broader residents of Edina are partners in this effort and shape the District by engaging in an inclusive, reciprocal dialogue throughout design and into construction. “WE SEE the GRANDVIEW DISTRICT AS AN INCREDIBLE OPPORTUNITY FOR THE CITY OF EDINA—THERE IS EXCESS ROAD SPACE THAT CAN BE REIMAGINED AS A NEW HEART OF THE COMMUNITY WHILE MAINTAINING THE CAPACITY NEEDED TO MOVE PEOPLE AND GOODS THROUGHOUT THE AREA.” 13 Project Understanding and Approach MULTIMODAL VISION Cities turn to us when looking to transform old-guard thinking about auto-based transportation to balanced, multimodal system thinking being demanded by residents and sought by informed elected officials. Our vision development process ties transportation outcomes to community desires for a strong economy, healthy residents, and great neighborhoods. BUILDING PARTNERSHIPS We actively engage with residents, leaders, and stakeholders to ensure a design that truly works. No other discipline has wider ranging stakeholder interests than transportation. As such, little can be accomplished without strong and effective partnerships. Our team knows how to help the City of Edina build on existing partnerships to ensure that recommendations meet the community’s needs and turns obstacles into desired outcomes. RESULTS FOCUSED Planning for a District is one thing, achieving it is another. In a quickly changing transportation landscape, understanding how other cities “get it done” provides precedents for Edina. Through Nelson\Nygaard’s work on the NACTO Urban Street Design Guide and planning, design, and construction projects throughout the country, we have a strong network of contacts and unique approaches to designing great streets. We bring you a team that has a track record of building complex projects in urban areas and understands the construction staging challenges and the importance of maintaining access throughout construction. Project Understanding and Approach Approach to Multimodal Planning (con’t) Our team is composed of the right firms and individuals to make this happen, and we understand the keys to a successful project: We will work with you to develop a project schedule and budget to support a creative, inclusive, iterative design process that exceeds the requirements of the city’s policies and incorporates best practices for multimodal corridors, placemaking, sustainability, and cost-effective constructability. Our strong local presence and intimate knowledge of the project area will ensure that we can deliver the right design on time and on budget. We understand the city’s goals and know how to accomplish this type of project. We are ready to begin work immediately and have additional resources that can be quickly mobilized should the need arise. We have extensive experience in urban street design projects and know how to work closely with stakeholders, city staff, regulators, and funders to ensure that the project is built to your and our high standards. Our team is ready to help you transform the Grandview District into “a community that honors and reconnects people and place.” Let’s get started. “A TEAM OF INNOVATORS, TECHNICAL EXPERTS, STRATEGIC THINKERS, IMPLEMENTERS, AND COALITION BUILDERS. “ 15 Project Understanding and Approach “WE ARE POISED TO HIT THE GROUND RUNNING AND CAPITALIZE ON THE WORK THE CITY HAS DONE TO ENVISION A NEW FUTURE FOR THE GRANDVIEW DISTRICT.” Project Understanding and Approach Approach to Non-motorized Transportation The Grandview area currently has very few opportunities for people to safely and comfortably access and move through this mixed- use area. Alta Planning + Design will exclusively provide innovative design expertise for pedestrian and bicycle mobility as part of the study. To support the Guiding Principles for redevelopment of the Grandview District, a focus on the human experience will be the focus of our work. We see a vibrant, inviting, connected, and economically-viable Grandview as being walkable and bikeable for all ages and abilities. By prioritizing and celebrating people walking and biking, we can build a strong foundation to create the vision of a life-filled place. Our approach will be grounded in Edina’s Living Streets Policy and Plan, and will provide meaningful opportunities for active living and improved overall health. 17 Project Understanding and Approach “OUR APPROACH WILL BE GROUNDED IN EDINA’S LIVING STREETS POLICY AND PLAN, AND WILL PROVIDE MEANINGFUL OPPORTUNITIES FOR ACTIVE LIVING AND IMPROVED OVERALL HEALTH.” Living Streets Plan Our Understanding of Living Streets Principals The LHB team is very excited by Edina’s commitment to the “Living Streets Plan 2015.” It is a clear example of the City’s progressive approach to public infrastructure and its impact on quality of life, public safety, environmental quality, and thoughtful investment. We are equally committed to implementing the intent and requirements of the Plan throughout the Grandview Transportation Study process. In particular, we understand that the primary goals of Living Streets is to support the maximum level of safety and convenience for multiple modes of traffic, to reduce the environmental impacts of street infrastructure and traffic, and to improve the quality of life and community identity for all people who live, work, and play in Edina. The 2015 Plan outlines fifteen principles that support these goals in the categories of All Users and All Modes, Connectivity, Context Sensitivity, and Sustainability. Broadly speaking, these principles describe an ideal for a network of streets that serve community needs on all levels and over many years. The Plan lays out appropriate facilities for each of the street classifications, such as sidewalks, bike lanes, boulevards, parking, etc. It also describes their minimum widths and other design guidelines ALL USERS AND ALL MODES - CONNECTIVITY 19 Living Streets Plan such as pavement markings, planting, surface materials, signage, and traffic calming measures. These guidelines are based not only on traffic needs, but also on the character of the neighborhoods that the road classifications serve, supporting the idea that Living Streets are integral to a community. Equally, streets are integral to the local and regional ecological systems and the Plan describes Low Impact Development (LID) and other best management practices to address how streets contribute to improving stormwater quality, reducing the heat island effect, and other environmental considerations. We also understand that the Plan does not just speak to the physical plan for a given street typology, but also describes the process by which design and construction occurs. In particular, the Plan outlines an approach to engaging community members at all stages of planning, design, and construction to increase dialogue and reduce conflict. Through a series of very intentional engagement opportunities at key points in the process, but especially at the earliest stages, the public can directly influence the decision making process in a positive way. Not only does this reduce risk to the project, it also directly improves design. In the case of the Grandview project, the process has already begun during earlier visioning and planning efforts, but this project provides an opportunity to continue and expand on that foundation. - CONTEXT SENSITIVITY - SUSTAINABILITY Key Advisors Grandview Transportation Study Key Advisors As part of our team, we have included key advisors with specific expertise and a long history with the District and the City of Edina. Jack Broz, PE, and Bruce Jacobson, PLA, will serve to guide the project during key stages of stakeholder engagement and multimodal design. Both served in previous Grandview District Planning studies. As chair of the Planning Commission, Michael Fischer, alongside our advisors, co- designed and helped lead a process to engage the community in creating a new vision for the future redevelopment of the Grandview District. Jack Broz was the only non-Edina resident invited to participate in the Grandview Guide plan process due to his ability to think outside the box, his understanding of MnDOT rules and regulations, and his ability to communicate complex ideas in a simple way. He was and continues to be highly regarded by the Grandview community advisory teams. Bruce Jacobson co-led the consultant team hired to facilitate the successful Grandview Framework process. More recently, he is an adjunct faculty member of the Metropolitan Design Center, working with MnDOT exploring the potential for lids over highways in strategic Twin Cities locations, including Highway 100 in the Grandview District. IMAGE BY CONSULTANT TEAM CO-LED BY BRUCE JACOBSON PART II: PROJECTS, PEOPLE Firm Background The Landscape Architecture and Planning group at LHB is dedicated to providing catalytic design and planning services to communities throughout the Midwest. Using participatory design strategies—ones that truly engage stakeholders—LHB helps a community frame a vision of its future, one that is shared among the many diverse interests of the community, and one that encourages a community to forge a new common language as they move forward. This process, which focuses on exploration and discovery, helps communities better understand themselves, the issues they face, and the opportunities that lie ahead. It creates compelling solutions to tough problems, and allows for a more strategic approach to implementation based on the community’s unique resources. As a result of our commitment to sustainable design and community involvement, LHB’s Landscape Architecture and Planning group works on an incredibly diverse range of projects in the urban realm—from community master planning to streetscape design. This broad range of projects allows LHB’s designers to bring fresh ideas and perspectives to every project type. We have assembled a strong team of veteran collaborators and thoughtful designers. LHB’s local team of landscape architects and urban designers will be complemented by the national planning and placemaking expertise of Neslon\Nygaard and Alta Planning + Design. 701 Washington Avenue North Suite 200 Minneapolis, MN 55401 612.338.2029, 612.338.2088 Fax Nelson\Nygaard Consulting Associates, Inc. is an internationally recognized firm committed to developing transportation systems that promote vibrant, sustainable, and accessible communities. Founded by two women in 1987, Nelson\Nygaard has grown from its roots in transit planning to a 124-person, full-service transportation firm with offices across the United States. In keeping with the values set by the firm’s founders, Nelson\Nygaard puts people first. They recognize that transportation is not an end by itself but a platform for achieving broader community goals of mobility, equity, economic development, and healthy living. The firm’s hands-on, national experience informs but doesn’t dictate local solutions. Built on consensus and a multimodal approach, their plans are renowned as practical and implementable. Alta Planning + Design is North America’s leading multimodal transportation firm that specializes in the planning, design, and implementation of bicycle, pedestrian, park, and trail corridors and systems. Founded in 1996, Alta has more than 150 staff in 29 offices across North America. On any given day, most staff walk, bike, or take transit to work. We are committed to transforming communities, one trip at a time, one step at a time, and one street, intersection, and park at a time. Our experience includes over 500 bicycle and pedestrian master plans nationwide, ranging from cities to counties and regional governments throughout the US. We strive to tailor each project to the community’s unique setting, history, and culture through an active public participation process. Alta staff are proud to have designed and implemented over 9,000 miles of bikeways, walkways, and trails. Alta staff are at the forefront of the sustainable transportation movement. 23 Firm Background Similar Projects Lowry Avenue Corridor LHB worked with Hennepin County, the City of Minneapolis, and several neighborhoods along Lowry Avenue in North Minneapolis to complete Phase II of the master plan for a two- mile stretch of this critical urban corridor. This ambitious redesign is revitalizing the neighborhood by improving the corridor’s aesthetics, safety, access to public transportation, and opportunities for economic growth. Design goals of the project included congregating services, retail, and office space around transit nodes and effectively linking civic spaces through pedestrian, bicycle, and transit connections. Lowry Avenue will be enhanced with well-lit landscaped boulevards, new sidewalks, and bicycle lanes on both sides of the street. Our team chose to approach the Lowry Avenue project as an urban design and landscape architecture study, allowing residents to visualize the changes being proposed in their community, before the civil engineers started designed the roadways. Our team is proposing the same strategy for the Grandview District. Project Type Neighborhood Revitalization Minneapolis, MN Client Hennepin County Similar Projects Design Guidelines for the South Side of Excelsior Boulevard Project Type Urban Design, St. Louis Park, MN Client City of St. Louis Park The Design Guidelines for the South Side of Excelsior Boulevard proposed a vision for integrating the study area, a narrow band of parcels stretching nine blocks, into an already vibrant corridor. Guidelines were proposed that shaped the public realm, site design, building design, neighborhood interface, traffic, access and parking. The community was integral to forming goals and themes that went on to shape the guidelines themselves, including placing buildings near the sidewalk, establishing parking behind buildings, and creating separation from the residential neighborhood. The resulting guidelines pointed to the development of a more pedestrian-friendly urban corridor. As part of guideline development the existing zoning code was examined, and adjustments were considered for drive aisle width, building height, parking quantity, side yard setbacks, and required rear yards. In addition, a study was conducted for each parcel in the study area that explored development patterns, including parking, floor area ratios and parking ratios. Models were created to demonstrate building mass and site circulation. This exercise suggested that new development following the guidelines was possible along the corridor. 4700-4800 Block 4825 Excelsior Blvd. 4811 Excelsior Blvd.4801 Excelsior Blvd.4725 Excelsior Blvd.4701 Excelsior Blvd. Site area 11919 sf 11825 sf 12003 sf 26580 sf 20000 sf Proposed building footprint 4025 sf 2738 sf 2738 sf 8193 sf 5128 sf Parking provided 20 on site 3 on street 23 total 16 on site 3 on street 19 total 16 on site 3 on street 19 total 50 on site 8 on street 58 total 38 on site 5 on street 43 total Footprint area 4025 sf 2738 sf 2738 sf 8193 sf 5128 sf Second floor area 1464 sf 1825 sf 1817 sf 6128 sf 5128 sf Total floor area 5489 sf 4563 sf 4555 sf 14321 sf 10256 sf FAR 0.46 0.39 0.38 0.54 0.51 Parking ratio 4.19 spaces/1000 sf 4.16 spaces/1000 sf 4.17 spaces/1000 sf 4.05 spaces/1000 sf 4.19 spaces/1000 sf TRAFFIC, ACCESS and PARKING PUBLIC REALM Similar Projects Superior Street Vision and Reconstruction Based on the need to replace below street utilities and the condition of the streetscapes, the City of Duluth engaged a team led by LHB, Inc. to develop a preliminary design for the reconstruction of 11 blocks of Superior Street in Downtown Duluth. Due to the nature of the street and the interests of stakeholders along its route, the team undertook an intensive public engagement process that revealed the desire for a “signature street”— one that recaptures the qualities the existing street once had, creating reasonable spaces for pedestrians and pedestrian activities, and maintaining key functional elements like turn lanes, bus accommodations, and parking. Project Type Visioning, Street Rconstruction, Duluth, MN Client City of Duluth Similar Projects Similar Projects Wayzata Bay Center In the redevelopment of the Wayzata Bay Center, parks and public spaces provide a focal point for retail shops and restaurants, senior and conventional housing, offices, and a hotel to create a vibrant, pedestrian-centered mixed-use district in downtown Wayzata. LHB worked with the client, the City of Wayzata, community members, and a team of architects to shape a master plan for the district. In the plan, the 14 acre site is divided by new streets to create six blocks reflecting the idiosyncratic pattern of blocks found in downtown Wayzata. One of the blocks will become a new public space for the community, prominently located along Lake Street and becoming the centerpiece of the district and a focus for downtown activities. A park and play area along the site’s easterly boundary serve project residents and visitors, as well as neighbors living to the east of the site, while enhancing a natural edge to the project. Project Type Urban Design, Wayzata, MN Client Wayzata Bay Redevelopment Company Similar Projects To make some areas in Washington, DC more livable, there was an effort to restore local community streets as human places – where traffic volumes are low and slow, where people can move about relatively free from threat, and where it feels like a neighborhood. This goal is often challenged by intrusions of cut-through traffic and difficulty connecting neighborhoods and places across major arterials. Nelson\Nygaard developed a framework strategy to plan and design a layered network to link a multi-neighborhood area with prioritized pedestrian and bicycle corridors and improved safe crossings across major vehicular streets. The goal was to enhance and expand multimodal travel options, celebrate place and identity, enliven retail places, and tame vehicular traffic to maintain a high quality of life for residents of all ages and abilities. Following a visioning process with workshops and outreach, Nelson\Nygaard developed a detailed street typology that linked street design not only to its transportation function but also to the adjacent land uses and activities the street was to support and enable. A comprehensive low impact development framework was laid into the street plan to provide high performance landscapes and materials to mitigate stormwater runoff and improve water quality. Project Type Multimodal Study, Washington DC Client District Department of Transportation Washington D.C. Mid-City Livability Study Similar Projects Similar Projects Project Type Multimodal Study, Minneapolis, MN Client City of Minneapolis With increasing traffic congestion and limited opportunities for expanding roadways, Minneapolis realized that its growth ambitions had to be supported by a more efficient transportation network. This meant emphasizing accessibility over mobility, and investing in a fast, frequent and reliable transit system. Together with project partners, Nelson\Nygaard developed a 10- year transportation master plan for Minneapolis, providing tools for the City to achieve its growth goals. With transit as a major emphasis of the plan, Nelson\ Nygaard developed a citywide “Primary Transit Network,” where the key roadway performance measures would no longer merely be auto Level of Service, but would also evaluate the corridor’s support of rapid and reliable surface transit. With the City committed to ensuring that its streets would operate to benefit transit, the regional transit provider could commit to reinvesting its savings into providing improved service. Access Minneapolis: 10-year Transportation Action Plan The primary focus of Nelson\ Nygaard’s work was to develop a plan for reallocating lane space for transit in downtown. Recommendations included consolidating transit on some streets, and bike and cars on others, with the goal of optimizing access for all roadway users. One of the most visible outcomes of Nelson\Nygaard’s planning work is MARQ2—double-width transit lanes through the heart of downtown Minneapolis. Nelson\ Nygaard also helped the City rethink its overall transportation performance measures to guide local traffic engineers in balancing the needs of all modes of transportation. Finally, Nelson\ Nygaard recommended strategies for making the City’s parking system and parking requirements, along with transportation demand management efforts, support Minneapolis’ larger goals. Similar Projects Similar Projects Project Type Multimodal Study, Fairfax, VA Client Department of Rail and Public Transportation Nelson\Nygaard joined a team led by AECOM to evaluate a series of multimodal alternatives to enhance regional mobility and connectivity for a 16- mile segment of the Route 1 corridor through Fairfax County, Virginia extending from the city of Woodbridge to the Capital Beltway. Although led by the state through the Virginia Department of Rail and Public Transit (DRPT) collaboration with local jurisdictions and authorities was central and critical to determine a supportable a locally preferred alternative. The corridor plan required close collaboration with many potential project owners including Fairfax County and Prince William County as well as major stakeholders including Fort Belvoir, the Washington Metropolitan Area Transit Authority (WMATA), the City of Alexandria, and multiple community and private stakeholders. Route 1 Multimodal Alternatives Analysis Similar Projects Nelson\Nygaard was responsible for defining the project purpose and need and establishing performance metrics for the evaluation of alternatives capable of meeting the stated need. The Route 1 corridor project was unique in that it was not strictly a transit alternatives analysis, but rather one that was directed to address a host of multimodal needs in the corridor including bicycle accessibility, enhanced walkability and place-making, and local transit circulation as well as maintaining operations for this critical regional vehicular corridor. A wide range of transit technologies and right of way configurations were developed and evaluated for their ability to meet regional mobility needs, contribute to local vibrancy and development, minimize adverse impacts, and be feasibly implementable from a cost and constructability standpoint. A phased alternative ultimately prevailed which would enable the near term enhancement of transit services while encouraging and supporting increased density and development that would enable a more robust transit alternative in the future. Similar Projects Project Type Multimodal Study and Bicycle Planning, Statewide, MN Client Minnesota Department of Transportation Alta has helped to lead three significant statewide bicycle planning efforts plans for the Minnesota Department of Transportation (MnDOT). The goal of this work is to help Minnesotans travel safer, smarter, and more efficiently by prioritizing bicycle needs on infrastructure that MnDOT owns and influences where bicycle use is legal, including trunk highways and bridges. For the original Bicycle Modal Study, Alta developed an Innovative Treatments Guidebook to supplement the standard design manuals, analyzed census and trend data, outlined methods for counting pedestrians and bicyclists, developed and conducted pedestrian and bicycle staff training, and thoroughly reviewed and suggested changes to a series of highway and roadway planning and design manuals. January 2013 MARCH 2013 Title (Arial Black, 16 pt) (Either select Insert from the toolbar, then Picture; or drag the image into the white space to the left. Select Format from the toolbar, go to Text Wrapping and choose “In Front of Text.” Size the image to fill the white space. Delete these instructions) MINNESOTA STATEWIDE BICYCLE PLANNING STUDY MnDOT Bicycle Modal Study, Statewide Bicycle Planning Study, and Statewide Bicycle System Plan Similar Projects Alta then supported development of the Bicycle Planning Study and led detailed policy determine potential changes needed to support the integration of bicycles into the desired multimodal network. As part of the Statewide Bicycle System Plan, Alta developed an updated MnDOT-specific bicycle facility scoping guide to support the use of best practices in project development throughout the state. Alta review ed crash data, existing network quality and other information to support analysis for the network development in each district. Similar Projects Project Type Bicycle Planning, Chicago, IL Client Chicago Department of Transportation Alta was a key team member preparing the Chicago’s Streets for Cycling 2020 Plan. The plan identified 650 miles of enhanced on-street bicycle facilities to be established in Chicago. As part of the plan, Alta prepared a Facilities Guide and supported the engineering design for 44 miles of bikeways identified in the plan. Alta used our innovative GIS tools to look at factors of existing streets such as width and traffic volume and speed to determine the positives and negatives of different routes and then decided on the routes and types of facilities that combined safety, comfort, and convenience for cyclists of all ages. Another innovation of the project was the Facilities Guide. Alta designed and developed the guide with standards and guidance for the recommended bikeways, tailored specifically to Chicago. Guidance includes information for cyclists and drivers and for key Chicago conditions such as winter maintenance and complicated intersections with diagonal streets. Our ability to develop clear and appealing graphics that explain the look and feel of new facilities was key to receiving public buy- in for new bikeways during the engineering process. Additionally, our review of engineering drawings saw that the latest best practices from around the county were incorporated into each bikeway design. 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This initial phase of Bike St. Louis included the initial use of “sharrows” in St. Louis as well as bike lanes. Alta, led by Paul Wojciechowski, was selected to develop plans for upgrading the initial 21 miles of bikeways included in Phase I, as well as 46 miles of bikeways included in Bike St. Louis Phase II, and an additional 30 miles of new bikeways included in the Gateway Bike Plan in the City of St. Louis. This phase is called Bike St. Louis Phase III. Bikeway types that will be included in Bike St. Louis Phase 3 include a mix of shared and separated bikeways including shared lane markings, bike lanes, buffered bike lanes, cycle tracks and bicycle boulevards. In addition, two on-street bike corrals will be included in the growing network of bicycle parking. Bike St. Louis includes community engagement, conceptual design and final design plans using Surface Transportation Program funding with a mix of city and parks district local match. Bike St. Louis Phase 1 and 3, St. Louis, MO Similar Projects Michael has 29 years of experience as project principal, project manager, project designer, and project architect on planning, urban design, educational, commercial and governmental projects. He has become an expert in Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. He is a Senior Vice President at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship at the Massachusetts Institute of Technology in 1999, earning Masters Degrees in City Planning and Real Estate Development. Michael is passionate about the design, development, and governance of cities and has served on more than 35 committees, boards and community task forces, including a term as a City Council President, Chair of a Metropolitan Planning Organization, Chair of a Zoning Board of Appeals, and most recently, Chair of the Planning Commission in Edina, Minnesota. Mike Fischer, AIA, LEED AP Project Principal/Edina Advocate Lead Team Members - LHB, Inc Registration Licensed Architect in Minnesota and Wisconsin Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation American Institute of Architects American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota Education Master of City Planning Master of Science in Real Estate Development Certificate of Urban Design Massachusetts Institute of Technology (MIT) Bachelor of Architecture, North Dakota State University Recognition Hugh Hampton Young Fellow Bush Fellow Recipient of 1996 AIA Minnesota Young Architects Citation Recipient of 1997 National AIA Young Architects Citation • Grandview Redevelopment Framework; Edina, MN • Lowry Avenue Corridor; Hennepin County, MN • Design Guidelines for the South Side of Excelsior Boulevard, St. Louis Park, MN • Superior Street Vision and Reconstruction, Duluth, MN • Wayzata Bay Center Redevelopment; Wayzata, MN • South St. Paul Parks Master Plan; South St. Paul, MN • North Urban Regional Trail; Dakota County, MN • US Steel Lake Vermilion Master Plan; Tower, MN • Seward/Longfellow Midtown Greenway area plan; Minneapolis, MN • Tax Increment Finance Analysis - 100+ Cities • Wabasha Downtown Vision; Wabasha, MN • Buffalo Downtown Vision; Buffalo, MN • SWLRT Joint Development Site Studies; Hopkins and St. Louis Park, MN • Bassett Creek Valley Eco-Industrial Master Plan; Minneapolis, MN • Tower Avenue Revitalization; Superior, WI • Olivia Downtown Redevelopment; Olivia, MN • Barker’s Island Master Plan; Superior, WI • Cloquet Downtown Revitalization Plan; Cloquet, MN • Old Downtown Duluth Revitalization Plan; Duluth, MN • Franklin Emerald Planning Study; St. Paul, MN • Douglas Drive Corridor Plan; Golden Valley, MN • Victory Memorial Drive; Minneapolis, MN • Superior Waterfront Planning; Superior, WI EXPERIENCE 45 Lead Team Members - LHB, Inc Lydia Major, PLA, LEED AP Project Manager Registration Licensed Landscape Architect in Minnesota Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliations American Society of Landscape Architects (ASLA), Member Education Master of Landscape Architecture, University of Minnesota Bachelor of Arts in Honors English, University of Wisconsin- Madison Recognition 2015 ASLA-MN Honor Award, Central Riverfront Regional Park Master Plan 2014 ASLA-MN Merit Award, MCTC Fine Arts Plaza 2013 Minneapolis Downtown Improvement District Greening Award, Best Plaza, MCTC Fine Arts Plaza Lydia works with clients and communities to create vibrant public, commercial, and residential places. She uses a collaborative design process to develop solutions that benefit the client, the community, and the environment. Her projects include and transportation system planning, community, park, and trail projects where her skills with public engagement and urban design help generate support and real solutions, as well as smaller public and private projects, where she focuses on the details that create memorable experiences. Lydia integrates technical and communication skills to produce compelling plans, models, renderings, and other presentation materials. Communication is a critical component in all projects, and Lydia uses her education as a writer to create project documents, including master plans, reports, city submittals, and other communications materials that become living documents in support of real progress to positively impact people’s lives. • Design Guidelines for the South Side of Excelsior Boulevard, St. Louis Park, MN • Superior Street Vision and Reconstruction, Duluth, MN • Wayzata Bay Center Redevelopment; Wayzata, MN • I-35E Cayuga Visual Quality Assessment; St. Paul, MN • Portland Ave. & 66th St. Roundabout; Richfield, MN • Hiawatha Avenue and Trail Landscape Restoration; Minneapolis, MN • Minnehaha Avenue Streetscape; Minneapolis, MN • Lilydale Regional Park Roadway and Shelter; St. Paul, MN • Douglas Drive Corridor Plan; Golden Valley, MN • Hennepin County Road 19 “Mid- Lake Boulevard” Trail Concept; Shorewood, Tonka Bay, and Orono, MN • Victory Memorial Drive; Minneapolis, MN • Duluth Transit Authority Downtown Connectivity Transportation Terminal; Duluth, MN • Cedar Avenue TOD Study; Apple Valley, MN • Minneapolis Community and Technical College, Fine Arts Plaza; Minneapolis, MN • Firemen’s Park; Chaska, MN • Roseville Parks and Recreation System Master Plan and Renewal Program; Roseville, MN • MPRB Downtown Service Area Master Plan; Minneapolis, MN • MPRB RecQuest Recreation Center System Plan; Minneapolis, MN. • Seward Co-Op Friendship Store; Minneapolis, MN • Mississippi Market; St. Paul, MN • Mississippi Central Riverfront Master Plan; Minneapolis, MN • Three Rivers Intercity Trail Master Plan; Richfield, MN EXPERIENCE Erica is an award winning designer whose enthusiasm for public space has led her to design cultural institutions, regional parks, academic campuses and interpretive projects. Her approach adapts to the client’s needs and responds to the potential opportunities of each project and site, collaboratively creating places that reflect their context and community. Most recently she led a team through a successful design process for the Surly Brewery site and gardens in Minneapolis. She is passionate about distilling important site stories and translating cultural needs of a community into timeless solutions. Erica is an advocate of life-long learning and is actively involved at the University of Minnesota, teaching courses on sustainable landscape design and graphic communications. Registration Licensed Architect in Minnesota and Wisconsin Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation American Institute of Architects American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota Education Master of City Planning Master of Science in Real Estate Development Certificate of Urban Design Massachusetts Institute of Technology (MIT) Bachelor of Architecture, North Dakota State University Recognition Hugh Hampton Young Fellow Bush Fellow Recipient of 1996 AIA Minnesota Young Architects Citation Recipient of 1997 National AIA Young Architects Citation Erica Christenson, PLA Urban Designer • Southwest State University Campus Master Plan; Marshall, MN • Theodore Wirth Adventure and Welcome Center; Golden Valley, MN* • Cedar Lake Farm Regional Park; New Prague, MN* • Surly Brewery Gardens, Minneapolis, MN* • Whitetail Woods Regional Park; Rosemount, MN* • Macalester College Janet Wallace Fine Arts Complex; St. Paul, MN* • American Swedish Institute; Minneapolis, MN* • North Minneapolis: Planning for Recovery; Minnespolis, MN* • College of Saint Benedict, District Masterplan and New Academic Building Site Design; St. Jospeph, MN* • Bull Creek Residence; Austin, TX* • United States Land Port of Entry; Warroad, MN* • Gallatin River Residence; Bozeman, MT* • Greenwich South Visioning Study; Manhattan, NY* • Jackson Meadow; Marine on St. Croix MN* *Work done at another firm EXPERIENCE Lead Team Members - LHB, Inc 47 Lead Team Members - LHB, Inc As LHB’s Roadway Design Leader, Brad has over 18 years of experience in roadway and trail design, construction management, and civil engineering. His project management abilities include design team leadership for complex projects, construction planning, CPM project scheduling, quality control and construction administration. Brad has extensive experience in the design and and construction of shared use path systems for a variety of clients including MnDNR, MnDOT, Counties, Parks, and Cities throughout Minnesota. In his role as project manager, Brad is responsible for the day-to-day supervision and direction of survey and CADD technicians, internal design staff and sub consultants on traditional project delivery and fast track projects. His experience also includes project QA/QC planning and management to ensure high quality projects that achieve design, timeline and budget requirements. Brad Scott, PE Roadway Engineer Registration Licensed Professional Engineer in Minnesota and Alaska Construction Documents Technologist (CDT) Affiliation American Society of Civil Engineers American Council of Engineering Companies of Minnesota, Member Education Bachelor of Science, Civil Engineering, University of Alaska, Fairbanks • Kirkus Street Roadway and Bridge - new, 1-mile long roadway with bridge over the CN Railway in a previously undeveloped corridor; Proctor, MN • MnDOT I-35 Reconstruction and Unbonded Overlay, Survey, design and plan preparation for $31 million, major improvement for Interstate 35 between Boundary Avenue and Scanlon near Duluth, MN (approximately 50% full reconstruction and 50% unbounded concrete overlay) • MnDNR Gitchi Gami State Trail: Tofte to Schroeder; Tofte/ Schroeder, MN • City of Duluth Lower Chester UMD III; Duluth, MN • Carlton County Moose Lake Streetscape Improvements; Moose Lake, MN • Duluth SIP 2004, UMD/Lower Chester IV Granitoid S.P.; Duluth, MN • Duluth SIP 2005, Lincoln Park Central East Street Improvements; Duluth, MN • Duluth SIP 2006, Duluth Heights I; Duluth, MN • Duluth SIP 2008, Morley Heights; Duluth, MN • MnDOT TH 169 Reconstruction; Chisholm, MN • MnDOT TH 169 Pokegama Lake Causeway Reconstruction; Grand Rapids, MN • MnANG Relocate Base Entrance Road; Duluth, MN • MnDOT TH 169 Pokegama Lake Causeway Reconstruction; Grand Rapids, MN • MnDOT Piedmont Avenue/TH 53 Corridor Enhancement; Duluth, MN • MnDOT TH33; Cloquet, MN • MnANG Phase III Hangar and Shops; Duluth, MN • Bethel Water and Sewer Improvements, Phase 1; Bethel, AK* • Elmendorf Housing Privatization Boniface Housing; Elmendorf Air Force Base, AK* EXPERIENCE Lead Team Members - LHB, Inc Sarah approaches projects thoughtfully and creatively, and is dedicated to a design process that integrates the needs of the client with those of the community and the environment. She works across scales to envision and create compelling places: her projects have ranged from broad-scaled park and community master plans, to streetscape design, to smaller, more intimate sites. Sarah is excited by community engagement: as part of her time living in Grand Marais, Minnesota, she helped facilitate a design charrette and site plan concept that led to the installation of a new campus, integrating stormwater infrastructure with an enhanced community gathering space. Sarah combines her skills with the Adobe Creative Suite, AutoCAD, ArcGIS, SkethUp and Rhino with her background in fine arts to create evocative, compelling renderings, plans and 3D models that communicate sense of place and design intent. She also brings her experience in writing and research to produce effective project documents, including master plans, design guidelines, proposals and presentation materials. Sarah Weeks, Associate ASLA Urban Planner Affiliation American Society of Landscape Architects (ASLA), Member Education Master of Landscape Architecture, College of Design, University of Minnesota, Minneapolis Bachelor of Arts in Studio Art, Concentration in Women’s and Gender Studies, Carleton College, Northfield, Minnesota Off-Campus Study: Associated Colleges of the Midwest Wilderness Field Station, Boundary Waters Canoe Area Wilderness Recognition 2015 ASLS-MN Honor Award Mississippi Central Riverfront Regional Master Plan President’s Community Engaged Scholar Award, Metropolitan Design Center, 2013 Capstone Merit Award, 2011 ASLA Merit Award for Outstanding Academic Achievement, 2011 Federated Garden Clubs of Minnesota Scholarship, 2010-2011 National Garden Clubs Scholarship, 2010-2011 • Firemen’s Park; Chaska, MN • Superior Street Reconstruction; Duluth, MN • St. Anthony Falls Regional Park Master Plan; Minneapolis, MN • Minneapolis Park & Recreation Board Downtown Service Area Plan; Minneapolis, MN • Excelsior Boulevard Design Guidelines; St. Louis Park, MN • Hennepin County Sustainable Landscape Guidelines; Hennepin County, MN • Winona Bridge Landscape; Winona, MN* • Ridgway Overlook; Minneapolis, MN* • Lake Elmo Regional Park Reserve Visioning Study; Lake Elmo, MN* • Fargo-Moorhead Area Diversion Recreation and Land Use Master Plan; Fargo-Moorehead, MN* • South Loop Streetscape Master Plan and Lindau Link Master Plan: Bloomington, MN* • Central High School: Transforming the Character of Place; St. Paul, MN* • Rethinking West 7th Street; St. Paul, MN* • Exploring Bioremediation Options for University of Minnesota, Rochester; Rochester, MN* • North House Folk School Site Plan Concept and Charrette; Grand Marais, MN* *Work done at another firm EXPERIENCE 49 Lead Team Members - N\N Education MST, Urban Transportation Systems, Massachusettes Institute of Technology, 2004 MCP, International Development and Regional Planning, Massachusettes Institute of Technology Zabe has over 14 years of experience in transportation and multimodal planning and urban development. She is skilled at project management, conceptual design, transit service planning, and communications. A former Principal Planner at the San Fran- cisco County Transportation Authority, she managed a range of efforts including San Francisco’s congestion pricing feasibility study, the update to the long range countywide transportation plan, as well as various bus rapid transit studies, and neighborhood trans- portation plans. Zabe also offers insight on developing and funding projects and initia- tives as they navigate the path to implementation. ZABE BENT PRINCIPAL Broadway Complete Streets Plan, Sacramento, CA. Project manager for a multidisciplinary team focused on advancing a complete streets vision for Broadway in Sacramento. The vision plan for this corridor provides improved connectivity and safety for pedestrians, cyclists, transit riders, and motorists as they traverse a diverse set of neighborhoods, requiring a combination of conceptual design, traffic circulation analysis and mitigations, and outreach activities across multiple neighborhood, business, agency, and advocacy groups. McCray-Nash-Tres Pinos Complete Streets Plan, Hollister, CA. Project manager of this effort to develop detailed complete streets redesigns for the Nash Road, Tres Pinos Road, Sunnyslope Road, and McCray Street corridors. The project includes traffic circulation analysis and mitigation, as well as pedestrian and bicycle planning. Public outreach was central to the project, with a series of large public workshops to engage residents in discussing transportation needs, tradeoffs, and solutions. Safe walking and bicycling, particularly for school children, was a recurring theme and the proposed designs centered on creating streets that are safe for all users. Shoreline Boulevard Transportation Corridor Study, Mountain View, CA. Zabe coordinated complete streets design and pedestrian & bicycle planning to support the Shoreline Corridor Study. Nelson\ Nygaard provides conceptual design for an integrated pedestrian, bicycle, transit, and traffic corridor connecting the North Bayshore Precise Plan Area to downtown Mountain View. This heavily used boulevard passes through mixed use developments along a commercial corridor between US101 and major office parks at its Northern extent, requiring strong outreach and task coordination. Madison Street BRT Conceptual Design Study, Seattle, WA. Task lead for evaluation and engagement for study to deliver enhanced transit service and multimodal improvements and strengthen connections to a corridor hosting 30% of Seattle’s population and 10% of jobs. Tasks include public engagement, multimodal analysis, and evaluation of conceptual design of alternatives, including service planning, street design and technology to support transit reliability, pedestrian safety and amenities, bicycle safety and connectivity, as well as vehicular access and overall person throughput. Geneva-Harney BRT Feasibility Study, San Francisco, CA. Project manager of this study to evaluate BRT alignments and rail concepts, in order to deliver improved transit service to underserved areas and to provide new connections to areas targeted for land use growth and redevelopment. Tasks include conceptual design of alternatives and alignments, including street design and technology to support transit reliability, pedestrian safety and amenities, bicycle safety and connectivity, as well as vehicular access and overall person throughput. Project includes multi-jurisdictional coordination among three cities and multiple transit providers, as well as coordinated outreach in these areas. LAVTA Comprehensive Operations Analysis, Livermore-Amador Valley Transit Authority, Livermore, CA. Deputy project manager for LAVTA’s generational update to operations to increase system ridership and improve underperforming Rapid services. The effort includes compiling systemwide operations analysis, board and stakeholder coordination, public outreach activities, with a particular focus on improving Rapid corridor performance. Lead Team Members - N\N Education Master of Science, Transportation Engineering and Planning, university of Southhamption Bachlor of Arts in Geography, University of Portsmouth, England Iain is a transportation planner and engineer with 14 years of experience in sustainable transportation. Iain most recently served as transportation planner for the City of Annapolis, Maryland. Iain’s projects have included campus master plans, development project reviews, city-wide bicycle master plans, city-wide parking programs, transit development plans, capital improvement programs, community planning and data analysis. Iain brings experience in both the public and private sectors, most recently serving as transportation planner for the City of Annapolis, Maryland where he was responsible for the city’s transit system, active transportation networks, parking properties, and development review. Iain is an expert in transportation demand management, having completed numerous projects for the Maryland State Highway Administration, the District of Columbia, and Prince George’s County. Recently Iain was Project Manager for the Brookland/Edgewood Livability Study in Washington D.C. IAIN J. BANKS, PTP SENIOR ASSOCIATE Brookland–Edgewood Livability Study, Washington, DC. Project Manager. Community plan to address and preserve local neighborhood safety, vitality and community access in a core downtown area inundated by commuter and truck traffic. Plan enhances place, environment and community while preserving regional network. Herndon Metrorail Station Access Management Plan. Senior Associate. This included analysis of the pedestrian and bicycle access and facility recommendations to the pending Herndon Metrorail Stations in Virginia as part of the WMATA Silver Line extension. The Latham Hotel, Washington, DC. Project Manager. This development project adaptively reuses the existing structure converting it from hotel to mixed, primarily residential, use to consist of 147 micro apartment units and approximately 10,500 SF of commercial uses. The project was approved by DDOT and the Zoning Commission with a robust TDM plan and no on-site parking facilities. Prince George’s Plaza Transit District Development Plan. Senior Associate. This on-going TDDP Update is a collaborative planning effort with the City of Hyattsville, with significant input from the Town of University Park. It involves a comprehensive public participation and outreach process engaging surrounding neighborhoods, property owners, county agencies, and other key stakeholders to identify major concerns, outstanding issues, and planning and transportation priorities related to the (re)development and revitalization of the transit district. City of Rock Hill, SC, Urbanized Area Transit Implementation Study. Deputy Project Manager. This on- going project will include some combination of service modifications, expansion of existing service, and new service options that includes portions of the local, express, trolley, and BRT recommendations from previous study efforts. Public Square Design and Implementation, Cleveland, OH. Senior Associate. Analysis and modeling of roadway and transit system impacts associated with new development and transit enhancements; expansion of current and planned bicycle facilities and walk networks to support vibrant central place. University Circle Transportation & Mobility Study, Cleveland, OH. Senior Associate. Analysis and modeling of the existing and future roadway network with recommendations for enhanced mobility within the University Circle neighborhood; review and impact of future development growth. 135 Bremen Street, Boston, MA. PSenior Associate. This development project adaptively reuses the existing warehouse structure converting it to mixed, primarily residential, use to consist of 93 apartment units and approximately 6,500 SF of commercial uses. The project was approved by BRA and the BTD with a efficient TDM plan and on-site parking facilities. 51 Lead Team Members - N\N DAN REED, ASSOCIATE Dan Reed uses his urban design background to make our communities’ most plentiful and well-used public space, its streets, better places. He has produced maps, diagrams, and planning documents; analyzed street and transit networks for opportunities to improve connections; and proposed ways to make streets not only safer for different users (including pedestrians, cyclists, and transit users), but better places to be as well. Education Master of City Planning, university of Pennsylvania Bachelor of Science, Architecture, University of Maryland Bachelor of Arts, English, University of Maryland Brookland-Edgewood Livability Study, District Department of Transportation, Washington, DC. DDOT hired Nelson\Nygaard to make recommendations for pedestrian and bicycle improvements, as well as opportunities for traffic calming and low-impact development, in the Brookland and Edgewood neighborhoods. Dan developed recommendations for making area intersections and corridors safer and easier to use and produced renderings in Adobe Illustrator. He also assembled a briefing book looking at existing conditions as well as presentation boards for three public meetings. University Circle District Transportation Study, University Circle Inc., Cleveland, OH. University Circle Inc. hired Nelson\ Nygaard to develop recommendations for making University Circle, a major educational and medical hub and Cleveland’s second-largest job center, into a safer place to get around by foot, bike, transit, or car. Dan helped develop designs for several area intersections, including new sidewalks and crosswalks, bike lanes, and traffic calming, and rendered them in Adobe Illustrator. Raleigh-Cary Rail Crossing Study, Capital Area Metropolitan Planning Organization, Raleigh, NC. The Raleigh area’s metropolitan planning authority hired Kimley-Horn to study the grade-separation of a rail line between Raleigh and Cary, North Carolina that was envisioned as part of a regional rail transit system. Nelson\Nygaard was brought on to propose improvements to the bicycle and pedestrian network, increasing transit use and connecting a mix of urban and suburban neighborhoods. Dan analyzed the street network, created a rating system for the quality of pedestrian and bicycle conditions, and recommended improvements to the sidewalk and bike lane network to maximize connections and transit access. Prince George’s Plaza Transit District Development Plan, Maryland- National Capital Park and Planning Commission, Hyattsville, MD. The Maryland-National Capital Park and Planning Commission hired urban design firm Torti Gallas and Partners to develop a long-term vision for the transformation of Prince George’s Plaza, an edge city dominated by a large enclosed shopping mall, into a new downtown centered on a Metro station. Nelson\Nygaard was brought on to lay out the transportation network. Dan developed typical sections for new and reconfigured streets, helped lay out a new pedestrian and bicycle network, and examined existing conditions. The plan has since been approved by Prince George’s County. Route 1 Multimodal Alternatives Analysis, Department of Rail and Public Transportation, Fairfax County, VA. The Department of Rail and Public Transportation hired AECOM to conduct a multimodal study of the Route 1 corridor from the Capital Beltway to Woodbridge, a high priority and high demand corridor for a variety of users. Nelson\Nygaard was brought on for multimodal alternatives development, and screening and evaluation of alternatives. Dan crafted street sections and diagrammed potential transit configurations. Lead Team Members - N\N Lauren Cardoni is an urban designer, transportation planner and landscape designer in Nelson\Nygaard’s Washington, DC office. Lauren’s passion lies in transforming city streets into great places; she specializes in complete streets, streetscape design, and bicycle and pedestrian infrastructure. Lauren brings experience in the design and construction of landscapes, advocacy and public outreach, as well as extensive site planning and analysis. Education Master of City and Regional Planning, urban Design and Transportation Specializations, Georgia Instutite of Technology Bachlor of Landscape Architecture, University of Georgia Shoreline Boulevard Transportation Corridor Study, Mountain View, CA. Nelson\Nygaard helped the City of Mountain View to identify a package of transit service and complete streets strategies to improve multimodal connectivity, preserve the character of Mountain View’s historic downtown, and move toward a commute mode share target of 45% single occupant vehicle (SOV) in the North Bayshore area. Lauren built 3D models of Shoreline Boulevard and created a number of graphics illustrating the proposed cross-sections along the corridor. Connect Columbus Multimodal Transportation Plan, Columbus, OH. Nelson\Nygaard is working to develop a comprehensive city-wide multimodal transportation plan that integrates auto, bicycle, pedestrian, public transit, freight, and emergency services transportation needs. Lauren has helped to organize and facilitate multiple week-long public workshops, including mobile workshops across the city. Lauren also designed and developed outreach materials, maps, and infographics for these workshops, and is managing the GIS mapping and analysis efforts amongst the team. Metropolitan Branch Trail Safety and Access, Washington, DC. Nelson\Nygaard is helping the NoMa Business Improvement District to analyze conditions on the Metropolitan Branch Trail and develop a series of recommendations for safety and access improvements that can be implemented quickly and sustainably. Lauren has been helping to lead this effort, producing maps, graphics, and public outreach materials, and meeting with stakeholders to discuss challenges and opportunities along the trail. Moving Greater University Circle Transportation & Mobility Study, University Circle, Inc., Cleveland, OH. A three-part study and implementation plan to help University Circle, Inc. and local stakeholders assess areas of need and opportunity in the Circle District’s transportation system. Lauren assisted with GIS mapping, as well as traffic modeling and analysis. Move Louisville Strategic Multimodal Transportation Plan, Louisville, KY. Move Louisville is a long-range strategic multi-modal transportation plan focused on creating greater mobility throughout Louisville, and will be incorporated into both the regional and statewide transportation plans. Nelson\ Nygaard has been working to develop a plan that balances all modes of transportation. Lauren has helped to organize and facilitate multiple week- long public workshops; designed and developed outreach materials, maps, and infographics; and completed a thorough evaluation of identified projects to produce a prioritized implementation plan. Sustainable Madison Transportation Master Plan, Madison, WI. Nelson\Nygaard is working to guide transportation and related decisions in the City of Madison, in order to help make Madison a more transit-oriented, walkable, bikeable and livable city. Lauren has assisted in the evaluation and mapping of existing conditions, helped facilitate a week-long community engagement workshop, and contributed to a number of street design concepts, creating photo- realistic renderings of the proposed designs. LAUREN CARDONI, ASSOCIATE 53 Lead Team Members - Alta Planning + Design Colin Harris, PE, LEED AP Engineer Colin is a civil engineer and urban designer with over ten years of professional experience. Colin is experienced with developing specific recommendations for safety improvements in a variety of contexts including school zones, urban arterials and roadways in small towns. Colin brings deep technical knowledge of design best practice as a professional engineer, but has also worked to support innovation for bicycling and walking in the region as a local advocate for the Minneapolis Bicycle Coalition. EDUCATION BS, Civil Engineering, Brown University, 2003 PROFESSIONAL REGISTRATIONS Professional Engineer: Minnesota (#47347) PROFESSIONAL LEADERSHIP Founding Board Member, Minneapolis Bicycle Coalition Creator and Organizer, Open Streets Minneapolis PROFESSIONAL ORGANIZATIONS APBP Leadership in Energy and Environmental Design (LEED) Accredited Professional/US Green Building Council MNDOT SAFE ROUTES TO SCHOOL PLANNING ASSISTANCE, MN Colin is assisting 40 schools in the Metro St Paul/Minneapolis area with SRTS plans that address both engineering and program improvements. The goal of this project is to create actionable, prioritized SRTS plans that guide Minnesota communities in implementing infrastructure and programs to help more children walk and bicycle to school safely. The SRTS plans will include a robust assessment of existing infrastructure and non- infrastructure barriers and opportunities for each participating school site. BUFFALO COUNTY MISSISSIPPI RIVER TRAIL FEASIBILITY STUDY, WI Colin is the Project Engineer on a trail feasibility study along the Mississippi River that would connect with other trails from Wisconsin and Minnesota. The trail through Buffalo County presents a great opportunity for the community to build a scenic bikeway for one of the most beautiful stretches of the Mississippi River Trail (MRT). The study will include resource inventories, site analysis, design guidelines, alternative analysis, evaluation of alternatives, and recommendations. Throughout this process, public engagement activities and collaboration with project partners will inform the team of the desires of the local stakeholders. NICE RIDE MINNESOTA SYSTEM PLANNING, MN* Colin provided system planning, community engagement and final site design services to Nice Ride Minnesota, the Twin Cities’ public bicycle share program. The system offers over 1,500 bicycles for rent at 170 kiosks in both Minneapolis and St. Paul. The planning and design process facilitated implementation, engaged Twin Cities residents and institutions in the shaping of the system, and resulted in a sustainable expansion of the service. OPEN STREETS MINNEAPOLIS, MN* Colin was responsible for the development, planning, community engagement, coordination, implementation and program management for all events of the Open Streets Minneapolis initiative, from 2011 to 2014 (with six events for 2014 alone). Open Streets Minneapolis allows people of all ages and abilities to experience miles of major streets in their neighborhoods by walking and biking in a safe, car-free environment. PEDESTRIAN AND BICYCLE PLANS FOR THE CITIES OF EDEN PRAIRIE AND ROBBINSDALE, MN* Colin provided planning, design, and community engagement services for the cities’ first non-motorized transportation plans. The purpose of the plans is to improve conditions for people by improving the cities’ pedestrian and bicycle transportation infrastructure, reducing hazards, and inviting more residents, employees, and visitors to incorporate walking and bicycling into their daily travel habits. *Work done at another firm Paul Wojciechowski, PE, AICP, LCI Principal Paul is a transportation planner and engineer with 30 years of experience in planning and designing innovative transportation facilities, and integrating these facilities to function with adjacent land-uses. His work as a consultant has included several Great Street plans and designs in the St. Louis Region, as well as street design, bikeway and pedestrian facility design, transit projects, program management, and transportation planning. In addition, he has served as a public official for the City of Clayton as Director of Public Works and City Engineer, and 17 years at the Missouri Department of Transportation, where he served in several positions, including the Transportation Planning Manager responsible for all transportation planning activities in the St. Louis Metro District and programming of state and federal funds. BIKE ST. LOUIS PHASE 3, ST. LOUIS, MO Paul is the project manager, lead engineer, and driving force behind this third phase of Bike St. Louis that will include over 120 miles of bicycle facilities in the City of St. Louis. The project will update and enhance 80 miles of existing Bike St. Louis routes, and will add 40 miles of new bikeways from the Gateway Bike plan. This project involves detailed contract plans and will utilize federal funding. A key element of the project is connections of non-motorized transportation to key land uses in the City, as well as to transit centers that will offer a “last-mile” option for people living and working in the City of St. Louis. Another focus of the project is connecting neighborhoods to trails like the Riverfront Trail in North St. Louis City. ILLINOIS STATE BIKE TRANSPORTATION PLAN Paul worked with the Illinois Department of Transportation to develop the state’s first Bicycle Transportation Plan. Paul served as project engineer and assisted with a major statewide public outreach program, with numerous workshops focused on multimodal transportation assessment as it relates to bicycling and pedestrians in each MPO region. Over 4,000 residents participated, setting a record for public outreach on IDOT plans. He also coordinated our Southern Illinois project team consultants including Heart Lands Conservancy and Trailnet. The project included an interactive website, project branding, and statewide analysis and policy recommendations. MARKET/TOPEKA BIKEWAY PROJECT, WICHITA, KS Paul led the design of bikeways through downtown Wichita – Market Street and Topeka Avenue – a pair of one-way streets. The original concept was very open in that bike lanes were proposed, but lane reconfiguration allowed for the development of buffered bike lanes, as well as bike lanes where shared lane markings were proposed. Alta provided alternative configurations and traffic analysis that provided the City with information to take to public meetings, as well as to elected officials to garner support for the enhanced bikeway options that met the needs of the community. GATEWAY BIKE PLAN IMPLEMENTATION, ST. LOUIS, MO Great Rivers Greenway’s Gateway Bike Plan includes over 1,100 miles of on-street bikeways connecting the community to greenways, parks, economic centers, transit facilities, and schools to provide a healthy and economically vibrant region focused on increasing the use of bicycles for travel, and improving safety for all users. Paul managed the development of the original plan prior to joining Alta and is serving as Alta’s project manager for implementing the plan’s vision. Significant work has been done to this point to initiate implementation activities envisioned by the plan, including engineering, education, encouragement, enforcement, and evaluation activities. EDUCATION BS, Civil Engineering, University of Missouri – Rolla, 1983 PROFESSIONAL REGISTRATIONS Professional Engineer Licensed in MO, IL, KS, IA, TX, AR, WI, and CO American Institute of Planners (AICP) League of American Bicyclist League Cycling Instructor #3558 AWARDS 2012 Missouri S&T Academy of Civil Engineers 2011 APA Missouri Chapter Award for a Planning Tool – Gateway Bike Plan 2010 Healthy Active Living Award from Trailnet in St. Louis, MO Lead Team Members - Alta Planning + Design 55 Lead Team Members - Alta Planning + Design Josh Sikich, AICP, LEED AP Senior Planner Josh is a multimodal planner and project manager with expertise in bicycle, pedestrian, and transit travel. With more than twelve years of experience, Josh has planned over $2 billion in transportation improvements in urban, suburban, and rural areas across the country. His experience includes active transportation plans, Safe Routes to School, long-range plans, corridor studies, countywide and regional plans, transit-oriented development, streetscape improvements, community mobility, transit service studies, wayfinding planning, statewide multimodal analysis, and master plans. CHICAGO STREETS FOR CYCLING IMPLEMENTATION, IL Josh is serving as project advisor to develop final designs for 44 miles of protected and buffered bicycle lanes originally outlined in the Streets for Cycling Plan, including Milwaukee Avenue from Lawrence to Elston. ELGIN-O’HARE BICYCLE AND PEDESTRIAN PLAN The purpose of this project is to plan for bicycle and pedestrian improvements in the Elgin O’Hare Expressway (IL 390) corridor to complement and improve non-motorized transportation infrastructure along this corridor. These improvements will connect with existing and planned bicycle and pedestrian infrastructure and improve access to public transit. The Elgin O’Hare Western Access (EOWA) project will dramatically change the transportation system and development environment in surrounding communities. This major investment creates an opportunity to make significant improvements in the bicycle and pedestrian environment in the corridor. Josh is Project Manager. PEORIA BICYCLE MASTER PLAN, IL Josh served as Project Manager for the Peoria Bicycle Master Plan. Alta developed an on- and off-street bicycle facility network that connects to the existing trail systems and to the city’s residential, employment, and recreational areas to make Peoria a more attractive place to live and work. The plan is a clear and compelling document, supported by expert engineering, design, and funding information, that clearly demonstrates the methods for project implementation. CDOT ROOSEVELT ROAD STREETSCAPE* Josh was the bikeway planner on this streetscape project for a corridor that includes some of the highest transit ridership and pedestrian activity throughout Chicago. This was the first project to utilize Chicago DOT’s innovative Complete Streets process. Recommendations included widened sidewalks, improved transit waiting areas, and the city’s first sidepath for cyclists. CDOT WALK TO TRANSIT* Josh led the assessment of ten CTA rail station areas with Chicago DOT for access improvements within 1/8 of a mile for cyclists and pedestrians. Field visits, crash analysis, and existing infrastructure review were a few elements included in the study. The plan identified locations for active transportation improvements such as refuge islands, bumpouts, road diets, cycle tracks, and enhanced crosswalks. OTHER PROJECTS Ū Lombard Bicycle and Pedestrian Master Plan, IL Ū Towpath Trail Community Connectivity Study, Akron OH Ū Locust Road Complete Street, Wilmette IL *Work done at another firm EDUCATION Master of City and Regional Planning, The Ohio State University, 2007 MS, Civil Engineering, The Ohio State University, 2007 BA, Psychology, Boston University, 2003 SELECT PRESENTATIONS Bikeable Illinois Communities, GreenTown Aurora, 2015 Statewide Complete Streets Planning, Minnesota/Iowa/ Wisconsin Chapter-American Planning Association Conference, 2014 Active Transportation Planning, Transport Chicago, 2014 Lead Team Members - Alta Planning + Design Kristen Maddox Planner Kristen’s background combines bicycle and pedestrian planning with academic research and advocacy experience. As a Guest Contributor for StreetsBlog Chicago, part of a national transportation news source, Kristen has investigated a number of topics including data analysis studies on bicycle users’ behavior, stakeholders’ responses to infrastructure changes, and outcomes from public meetings. Kristen has experience in producing client- facing and internally-used documents including feasibility studies, marketing projects, and plan critiques. GRAND RAPIDS BICYCLE EDUCATION PROGRAM, MI Kristen is Project Planner for the Grand Rapids Bicycle Education program to analyze bicycle related crashes, prepare bicycle safety education materials, and oversee media campaigns. Kristen will help develop effective education materials, and has developed the survey to help understand residents’ bicycling and driving habits, their thoughts on possible contributors to bicycle/vehicle crashes, and what messages would resonate with the public in promoting traffic safety. STADIUM DRIVE CHARRETTE, KALAMAZOO, MI Kristen was a planner for this innovative charrette design process for Kalamazoo Area Transportation Study and Michigan Department of Transportation. Using a placemaking- based approach, Alta presented a feasible plan of potential future changes to the roadway to accommodate all users and drive economic development. CITY OF COLUMBUS BIKEWAY PLAN UPDATE, OH Kristen is the Project Planner for the 2014 update of Alta’s 2006 Columbus Bicycle and Pedestrian Plan. The update includes a comprehensive design guide with an emphasis on the other 4 E’s: Education, Encouragement, Evaluation, and Enforcement. Kristen assisted with policy benchmarking, the education and encouragement communication plan, and is responsible for bicycle and pedestrian count information. ILLINOIS BICYCLE TRANSPORTATION PLAN Alta worked with the Illinois Department of Transportation (IDOT) on outreach, an overview of existing facilities, and proposed bikeway system design and mapping. Kristen assisted with writing the section for education, encouragement, and enforcement programming at the state level. She worked on the cover design graphics and assisted in making final recommendations. CHICAGO INDIVIDUALIZED MARKETING (IM), GO PILSEN, IL The culturally rich, mainly Hispanic community of Pilsen is the second of five Chicago neighborhoods to receive this new IM program aimed at helping people to choose bicycling or walking more often. Kristen is assisting with outreach activities and ambassador training. CHICAGO STREETS FOR CYCLING IMPLEMENTATION, IL Kristen is serving as Project Planner and assisting on development of construction documents for 44 miles of priority bikeways identified in the original plan document that Alta helped produce. EDUCATION Fulbright Student to Denmark 2012-2013 Roskilde University BA, International Studies, concentration in Urban Planning for Social Justice, DePaul University, Summa Cum Laude, 2012 Student of the Year, DePaul University International Studies Department, 2012 PUBLICATIONS/ PRESENTATIONS University-Community Collaboration: Creating Opportunities for Women’s Leadership and Social Sustainability, (2012) Women as Global Leaders: Abu Dhabi, United Arab Emirates; Panelist 57PART III: THE DELIVERY: WORK PLAN, COST Work Plan CONVENE The first phase in our process is to convene the team with staff and key stakeholders to set the stage for a successful project. We need a common understanding of the goals and desired outcomes for the project. In this phase we also gather and organize enough information to understand what exists today. This creates the foundation structure for a shared vision of the Grandview District, building on the extensive work done so far. As part of this phase, the Study Team will assess existing key transportation network, circulation and access conditions including: • Street design standards • Roadway capacity • Parking management • Traffic management • Transit routes • Pedestrian linkages • Bicycle Connections This analysis will be based on a robust data collection effort, observations, and stakeholder input. Key to the latter will be the project kick-off meeting, regular update meetings with staff, Council and Commission meetings, a Grandview “Alumni” meeting, and business owner sessions, to be organized by the Study Team in collaboration with staff. Finally, we will assess future conditions in the context of the 2012 Development Framework and Comprehensive Plan, future rail corridor plans and potential development yields as a result of district growth. TIn order to address the six tasks described in the RFP in a way that is logical and easily communicated to stakeholders, we have organized the process into three distinct phases: 1. Convene 2. Imagine 3. Recommend Our work plan identified below illustrates how the six-part process weaves in and out of each phase. 59 Work Plan 1.1 Kick-off meeting Our team leaders will meet with the core team from the City to discuss schedule, goals, public engagement efforts, methods of communication, and the resulting modifications to our proposed plan. We have worked hard to design a process that we believe will meet the goals of the Grandview Transportation Study, but the missing ingredient is a detailed discussion with the staff team. We suspect that discussions with your team could identify duplications in some of what we are proposing and perhaps some elements that will require more effort. We are flexible and able to modify our work plan and related budget to best meet the needs of the City. LEAD: LHB and Nelson\Nygaard DELIVERABLES: Meeting materials and notes. oct nov 1.2 Data Collection In an effort to establish base mapping and existing conditions within the study area, the Study Team will obtain data and assemble mapping to support the study efforts. The Study Team assumes that the City of Edina, MnDOT and the Metropolitan Council will supply the team with all available and relevant data in its possession, including the latest hi-resolution geo-referenced aerial imagery for the study areas. After reviewing available data, the consultant team will identify any gaps and determine whether/when to collect additional data. LEAD: LHB and Nelson\Nygaard DELIVERABLES: Data request and all requested data organized in a location accessible to all team members; Technical Memorandum summarizing previous reports, recommendations, and planned improvements . 1.3 Base Mapping Using materials gathered during 1.2, the Study Team will establish a set of digital base maps that will form the basis for a shared understanding of existing geographic conditions. This base map will include: Planned or Programmed Transportation Improvements; Traffic Control Devices; Signage and Pavement Markings; Roadway and Geometric Conditions; Access Drives; Collision Locations; Transit and Commuter Facilities and Services; School Bus Stops; Bicycle and Pedestrian Facilities; Near-Term Development; Existing Land Uses; Existing Zoning Map LEAD: LHB and Nelson\Nygaard DELIVERABLES: Set of inventory maps for use by all team members. 1.4 Convene Week We will bring all of our key team members to Edina during the week of November 16-19, 2015 to assess first-hand the existing conditions in the Grandview area and to validate and build on the urban design vision for the District. This will also provide an opportunity for the Study Team and staff to begin a conversation with stakeholders. The four action-packed days will include: Monday, Nov 16 We will start our week with a coordination meeting with the staff team, sharing key information such as progress on the Living Streets plan and how this process will build on that plan Walking tour of the District with staff and stakeholders (public invited) Time for our team members to assess existing field conditions Tuesday, Nov 17 The next day we will begin an Urban Design charrette with the Study Team and City staff. This will be an opportunity to validate some of the previous work from the Framework process while introducing newer ideas such as the lid concept. The goal of the charrette is to start framing the three different development densities which will modeled later. Our team would like to introduce our process to the City Council on Tuesday evening prior to our first public meeting the following day. Wednesday, Nov 18 Our team will work together during the day refining the ideas from the Tuesday charrette, and continuing to verify assumptions that have been made. During the evening, we would like to convene all of the previous Grandview “alumni” who have volunteered in previous phases of Grandview. We believe it is important to connect with the Grandview alumni because they helped shape the vision and they will be the best advocates for this vision moving into the future. We would like to test the preliminary results of our charrette with the group as a way of validating the three levels of density to be modeled in the future. Please note: The planning commission does not meet during this week, but will be specially invited to attend the presentations. Thursday, Nov 19 During the day, some of our team members will meet with business owners in the District, while others will conduct informational meetings with MNDOT, Metro Transit and other stakeholders identified during our kick- off meeting with staff. Our last meeting of the week will be a recap meeting with the Transportation Commission outlining what we learned and how we intend to proceed. LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings nov CONVENE WEEK Work Plan 61 Work Plan nov dec 1.5 Roadway and Traffic Existing Condition Analysis Utilizing the Existing Traffic Volumes collected and balanced for this study, along with modeling that the City may currently have or be developing for the analysis of the City-owned property, the Study Team will establish a Synchro model suitable for this project. The model will facilitate an existing operations analyses yielding delay and queue results. The model will also serve as the basis for the analysis of future traffic conditions. Based on data provided by the City of Edina, Hennepin County, and MnDOT, the Study Team will conduct a Collision Analysis based on the most recent three years of available data. The collision analysis will seek to identify patterns in the collision data to determine if further study or remediation of the contributing causes should be investigated to improve safety. The Study Team will conduct a review of the adjacent roadway system and geometric conditions within the study area. Field work would include review of intersection sight distances, intersection geometry, roadway geometry, lane use, accommodations of bike, pedestrian, transit, and vehicular traffic. Additionally, review of intersection geometry, segment right-of-ways, curbside uses, curb cuts, bus stop areas, sidewalk conditions, possible limitations for bus access, and restrictions or impedances to successful multi-modal transportation. We will conduct a review of existing access management along roadways in conjunction with potential land use changes and opportunities to modify both existing and future access to the roadway system to ensure efficient utilization of the transportation system infrastructure. LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions. 1.6 Transit Existing Condition Analysis Conduct a review of the existing Transit and Commuter Systems. Obtain, map, and analyze data on ridership, service frequency/schedules, service areas, stops and connections, commuter parking lot usage and amenities Examine how MVTA and MetroTransit transit routes are within the study areas serve the key destinations in and around the area, be they employment centers, shopping areas, or schools. oAll existing information will be used and supplemented by ridership and other data. We will analyze existing performance measures including operational costs fo routes within the study area in order to ascertain potential impacts under the alternatives analysis. We will also identify gaps in the existing transit systems and propose opportunities for service improvements for review under the analysis of alternatives. LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions Work Plan 1.7 Bicycle and Pedestrian Existing Condition Analysis The Study Team will analyze the non-motorized transportation networks in the Grandview study area. Our review will consider how each mode is part of an overlapping transportation network. An analysis of existing and planned bicycle and pedestrian facilities and amenities will be provided. Analysis will also include bicycle and pedestrian suitability analysis that identifies attractors and generators, and route direction. This key assessment will be completed for existing conditions as well as planned future conditions. LEAD: Alta Planning + Design, LHB DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions dec jan 1.8 Assessment of Future Conditions In support of the analysis of future conditions, the Study Team assumes that the City of Edina and Metropolitan Council will provide 2040 Baseline and 2040 Potential Growth future traffic volumes based on the output from the Travel Demand Model and the 2040 Transportation Policy Plan. The 2040 Baseline Traffic Volumes will include only the effects of regional traffic growth and programmed transportation system improvements. The 2040 Potential Growth Traffic Volumes will include the effects of regional traffic growth, programmed transportation system improvements, and potential new development in and around the study area that will contribute traffic volume to the study area roadway network. The Study Team will coordinate with the Metropolitan Council and the City of Edina on future land use expansion and programmed transportation projects to support the development of the future traffic volumes for the study area. Based on the future traffic volumes, the transportation system will be analyzed to measure the impact on the existing system under future traffic conditions. The following tasks will be conducted: • Future Development Potential: Identify major development projects or planning efforts (scale, land use, and time horizon) and summarize the locations, access points to the transportation system, and types of land use that would be included in the developments. • Traffic Forecast: The Study Team will conduct a traffic operations analysis of the 2040 Baseline (includes programmed transportation projects and regional growth factor) traffic. • Traffic Forecast: 2040 Potential Growth focusing on the densities as approved by the Comprehensive Plan as well as that recommended by the urban design scenario (includes programmed transportation projects such as lids, programmed major developments, and regional growth factor) traffic growth and operations analysis (delay and queue). LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Future Conditions 63 Work Plan IMAGINE In our second phase, we start imagining what is possible in the Grandview area. The Study Team will work with the City and MnDOT to prepare alternatives to meet the study goals and objectives, address deficiencies, and mitigate the effect of forecast traffic volumes. The identification, review and analysis of alternatives will rely in large part on the analyses of 2040 Potential Growth traffic volumes prepared under the previous tasks, as well as the overriding goals to improve multimodal connections, safety, reduce traffic congestion and adhere to smart growth principles. More specifically, the alternatives prepared and screened during this phase will seek to accomplish the following objectives in addition to goals and objectives identified by the stakeholders throughout the study process: • Provide cost effective recommendations to improve the identified geometric, safety, operational, and other transportation system deficiencies identified under the analysis of existing and future conditions • Accommodate and support the long-range development goals of the Grandview District and the multi-modal transportation needs of the City of Edina. • To the extent feasible, accommodate all modes of travel, including recommendations to support and enhance bike, pedestrian, and transit access throughout the study area. • Consider physical improvements or changes to local transportation network, as well as programmatic strategies to encourage non-auto commuting or otherwise reduce congestion (e.g. transportation demand management programs such as transit incentives, alternative work shifts, etc.) • Evaluate opportunities for more efficient parking management, including pricing, demand reduction strategies, remote parking, information and communications, signage, and others as appropriate • Consider opportunities to implement traffic calming measures in residential and other areas, as appropriate • Identify locations to consider implementation of access management strategies relative to existing and potential development • Provide a strategic approach for the implementation of improvements to meet the demands of development based on a phased implementation methodology • Review potential impacts to the environmental resources obtained from available sources during the data collection phase including wetlands, historical, archaeological and recreational resources Work Plan 2.1 Imagine Week We will begin this phase with a key event: “Imagine” week will once again convene our team in Edina, working with staff and key stakeholders to imagine the future possibilities of the transportation system. Tuesday, Feb 16 We will begin by coordinating with the staff team during a kick-off meeting. We will establish goals for the week’s work and review the schedule. Then we will review the work done during Phase 1 to develop a shared language and basis for design. This will launch us into a Design Charrette with the Study Team and City staff. Our team will conduct a work session with the City Council to update them on our progress and involve them in the visioning process Wednesday, Feb 17 Our team will continue the Design charrette, with staff checking in as desired. We find that the second day often gets us much deeper into the design process. That evening, we will reconvene the Grandview Alumni and hold a public meeting to review ideas generated during the charrette. Thursday, Feb 18 We will review the work conducted thus far with business owners, MnDOT, Metro Transit, and other stakeholders. We will meet with the Transportation Commission to share initial ideas LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings feb IMAGINE WEEK 65 Work Plan mar 2.2 Needs and Objectives Statement Based on the results of Imagine Week and the Existing and Future Conditions analyses, the Study Team will work with City staff, MnDOT and project stakeholders to establish a “Needs & Objectives Statement” and identify priority areas where transportation improvement alternatives will be developed to address identified needs and deficiencies along with future growth needs. This will also help to establish an evaluation framework that is responsive to the goals of the District and the projects that will support its success. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Needs and Objectives Statement memorandum 2.3 Develop Preliminary Alternatives The concept plans prepared under this task will be developed using available mapping to determine if the improvements are feasible. With available engineering information, data and base mapping, the improvement alternatives will be reviewed and tested for reasonable assessment of constructability as well as the potential impacts to significant and nearby environmental resources. We will also ensure that recommendations support active transportation and community health. The results of this initial concept screening will include sketch-level concept plans; high-level planning opinion of probable costs for comparison purposes; identification of potential right of way, environmental, and other impacts. The concept plans will include the following focus areas: Roadway System: Access Management, Intersection Improvements (Operations, Geometry), TH 100 Ramps, Safety Improvements, Roadway Realignment/New Construction, Traffic Control Signal Optimization and Coordination Improvements, Appropriate Traffic Calming Measures, Landscape Enhancements/Treatments, Green Infrastructure Opportunities Transit System: Improvement to local transit services, Regional Connectivity, Commuter Lot Improvements, Identification of Potential Transit Hubs, Amenities (bus shelters, signage), Other Transit Supportive Programs and Actions Pedestrian and Bicycle System: System Connectivity and Intersections Between Systems, Connections to Adjacent Neighborhoods, Roadway Crosssings - crosswalks, signage, signals, On-road Bicycle Network - bike lanes, re-striping, signage, Off-road Bicycle Network - trail connections, wayfinding signage, Directness of Routes and Barriers, Landscape Treatments, Bicycle Parking - types, locations, access, Green Infrastructure Opportunities, Other Pedestrian and Bicycle Supportive Programs and Benefits LEAD: LHB, Nelson\Nygaard, Alta Planning +Design DELIVERABLES: Roadway, Transit, and Bicycle/Pedestrian sketch-level concept plans and an alternatives matrix (as needed) Work Plan 2.4 Screening of Alternatives Based on the various alternatives prepared under the 2.3 work task, the Study Team will conduct an analysis of the alternatives in coordination with the Advisory Committees to review and screen alternatives. This screening process will identify a short-list of promising alternatives for further analysis and refinement. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Evaluation Framework mar 2.5 Traffic Modeling of Alternatives For alternatives that propose altering roadway/transit networks in a way that would substantially alter traffic volumes and flows, the Study Team will perform additional traffic modeling as necessary. LEAD: Nelson\Nygaard DELIVERABLES: Additional traffic model results (as needed) 2.6 Refine and Reassess Alternatives Following the identification of a short-list of promising alternatives, the Study Team will advance the concept plans to develop more detailed concept drawings, opinion of probable costs, and conduct another review of the feasibility and benefits and impact determinations of the short-list of alternatives. This process will lead to the identification of preferred alternatives. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Refined concept plan documents 67 Work Plan RECOMMEND In our third and final phase, we select preferred alternatives for the future Grandview transportations system. It is our intention that we arrive together at a single preferred alternative, but we recognize that there may be more than one, or versions of one, still being considered. The goal of this phase is to produce a recommendation that is viable and visionary. As we are refining the preferred alternative, the Study Team will also be working out how to make it a reality. We will develop an improvement plan for the study area that defines the recommended improvements and defines an Implementation Plan to facilitate the identification of a time horizon to fund and implement the improvements. Work Plan 3.1 Recommend Week We will conduct a final immersion week to focus deeply on the selection and development of a preferred alternative. We will gather in Edina to work with staff and stakeholders to discuss our recommendations for the future possibilities of the Grandview transportation system. We will return to our Needs and Objectives statement and review our Evaluation Framework to ensure that we have been consistent in our decision making and design choices. We will then begin shaping our preferred alternative, as well as considering its implementation. Tuesday, April 19 We will begin by coordinating with the staff team during a kick-off meeting. We will establish goals for the week’s work and review the schedule. The Design Team will review our alternatives against the Needs and Objectives Statement and the Evaluation Framework and select a Preferred Alternative for development. We will meet with the City Council in a work session to present our recommended Preferred Alternative and discuss next steps. Wednesday, April 20 The Design Team will continue to meet to develop the Preferred Alternative and to consider implementation in more depth. That evening, we will reconvene the Grandview Alumni and hold a public meeting to review the development of the Preferred Alternative. Thursday, April 21 We will review the work conducted thus far with business owners, MNDOT, Metro Transit, and other stakeholders. We will meet with the Transportation Commission to share our recommendations and next steps. LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings apr RECOMMEND WEEK 69 Work Plan apr apr 3.2 Development of Preferred Alternative Following “Recommend” Week, we will further develop concept engineering plans, sample typical sections, constructability review, planning-level cost estimates, and finalize impact estimates. Our Study Team will be working throughout Phases 1 and 2 to review concepts for feasibility at a high level. Upon selection of the recommended alternatives which have enough merit to move forward to a more refined analysis, schematic drawings and cost estimating will be performed for those alternatives within the limits of the project budget. The final concept may include many different parts and pieces not yet identified and therefore it is difficult to predict how much time will be needed to prepare the schematic drawings and cost estimates. We have therefore included 300 hours of engineering time in this proposal for these two tasks. At a review meeting with City Staff, prior to the commencement of the schematic drawings and cost estimate, we will review the scope of the project and time required for schematic drawings and cost estimate with the project team to determine if this budget is appropriate and proceed when we have reached agreement. LEAD: LHB, Nelson\Nygaard, Nelson\Nygaard DELIVERABLES: Schematic design plans and cost estimates 3.3 Transportation Strategy and Implementation Plan In conjunction with the development of the preferred alternative, we will be carefully considering strategies for implementation. This will, of course, have been considered during all phases of the project and in the development of earlier concept options, but at this point we will develop the following in more detail: • Identify Study Area Priorities: The recommended alternatives will summarized into several categories to facilitate the identification of an implementation priority plan. The plan will consider the needs and deficiencies, cost, impacts, and funding vehicle needed for implementation. Based on these considerations the improvements will be prioritized. • Identify Potential Funding Sources: In support of the implementation of the recommended improvements, each of the recommendations will be review for applicability of potential funding sources to support the implementation within the defined prioritization. The funding source analysis will be conducted in coordination with MnDOT, Metropolitan Council, MetroTransit, MVTA, and City staff. • Segment Preferred Alternatives into implementable projects with associated schedule time horizon (short, mid, long term project) based on the anticipated costs, feasible schedules and/or impacts. Develop a matrix describing the implementation plan. LEAD: Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Transportation Strategy and Implementation Plan Work Plan 3.4 Final Study Report Using all the materials developed during the three phases of the project, the Study Team will produce a summary document. The bulk of the writing and graphics will have been produced during earlier tasks, this task allows us to refine those products into a cohesive document that summarizes our work. This task will involve several rounds of review as follows: • Document template creation and review. We will produce a document template showing how information will be laid out and organized. Staff will review this template and we will revise it. • Outline creation and review: We will provide a written outline of the content of the document, showing how we plan to organize the main document and appendices. • Draft document creation and review: We will assemble all materials into a draft for staff review. This will include written and graphic content and appendices. • Revised document for public review: We will present the document for public review and comment at an Open house meeting, and revise the document as needed. • Final draft for approval: The document will be created in Adobe InDesign and the final product will be in PDF format, with versions suitable for both printing and posting on websites or other similar platforms. All files used to create the document will be provided to staff. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: The document will be created in Adobe InDesign and the final product will be in PDF format, with versions suitable for both printing and posting on websites or other similar platforms. All files used to create the document will be provided to staff may 3.5 Final Team Meeting We find that a final meeting is an excellent opportunity to revisit the entire project process. We look back at our project goals and compare our actual outcomes. This helps all parties learn from the process in meaningful ways. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Meeting notes 71 Schedule Pro j ect N a m e Gra n d v i e w  Tra n s p o r t a t i o n  Stu d y SC H ED U LE Clie n t City  of  Edi n a Pre p are r LH B 5-O c t - 2 0 1 5 1 9 - O c t - 2 0 1 5 2 - N o v - 2 0 1 5 1 6 - N o v - 2 0 1 5 3 0 - N o v - 2 0 1 5 1 4 - D e c - 2 0 1 5 2 8 - D e c - 2 0 1 5 1 1 - J a n - 2 0 1 6 2 5 - J a n - 2 0 1 6 8 - F e b - 2 0 1 6 2 2 - F e b - 2 0 1 6 7 - M a r - 2 0 1 6 2 1 - M a r - 2 0 1 6 4 - A p r - 2 0 1 6 1 8 - A p r - 2 0 1 6 2 - M a y - 2 0 1 6 1 6 - M a y - 2 0 1 6 3 0 - M a y - 2 0 1 6 RFP Tas k W o r k P l a n D e s c r i p t i o n CON V E N E 1 1 . 1 . K i c k o f f m e e t i n g * 3 1 . 2 . D a t a C o l l e c t i o n add . C o m m u n i c a t i o n s P l a n 3 1 . 3 . B a s e m a p p i n g add . B u s i n e s s F o c u s G r o u p * 1,2 , 3 1 . 4 . " C o n v e n e " W e e k Con v e n e W e e k add . I n t e r c e p t s 4 1 . 5 . R o a d w a y C o n d i t i o n s 4 1 . 6 T r a n s i t C o n d i t i o n s 4 1 . 7 B i c y c l e a n d P e d e s t r i a n C o n d i t i o n s 3 1 . 8 . A s s e s s m e n t o f F u t u r e C o n d i t i o n s * IM A G I N E 1,2 , 5 2 . 1 . " I m a g i n e " W e e k Im a g i n e W e e k 5 2 . 2 N e e d s a n d O b j e c t i v e s S t a t e m e n t 5 2 . 3 D e v e l o p P r e l i m i n a r y A l t e r n a t i v e s 5 2 . 4 S c r e e n i n g o f A l t e r n a t i v e s 4 2 . 5 T r a f f i c M o d e l i n g o f A l t e r n a t i v e s 5 2 . 6 R e f i n e a n d R e a s s e s s A l t e r n a t i v e s * REC O M M E N D 1,2 , 5 3 . 1 . " R e c o m m e n d " W e e k Rec o m . W e e k 5 3 . 2 . D e v e l o p m e n t o f P r e f e r r e d A l t e r n a t i v e 5 3 . 3 T r a n s p o r t a t i o n S t r a t e g y a n d I m p l e m e n t a t i o n P l a n 6 3 . 4 . F i n a l S t u d y R e p o r t 1 3 . 5 . F i n a l T e a m M e e t i n g * * M i l e s t o n e M e e t i n g Work Plan We believe the tasks described above meet the needs laid out in the RFP, covering tasks one through six in meaningful and ways. However, we see several opportunities to provide the City of Edina with additional value during this process. The tasks below are optional additional services not included in our fee proposal. ENHANCED COMMUNITY ENGAGEMENT PROCESS Our experience suggests that meetings, open houses, charrettes, and other similar formats are very good at gathering certain kinds of input from certain community members, but they do not reach many community members. LHB approaches public engagement differently by seeing these events as just one part of the overall approach. Even in a Transportation Study process, which might feel like a technical process, there are many opportunities to have a public dialogue that builds understanding and relationships. We suggest that we craft a more comprehensive public engagement process using a variety of tools. That process might include the following: • Planning to Plan: The LHB team works with you to establish project schedule, budget, communication methods, and most importantly, set goals for the engagement process. We discuss who we want to reach, what we want to tell them, and what we want to learn from them. We also discuss what has worked well in the past and what tools have or haven’t been tried before. • Communication Plan: We outline a strategy for communicating the project process to the public. The Plan describes our project, provides a concise elevator speech, tag line, branding, logo/wordmark, and other similar information as applicable. It also describes when and who will provide updates to websites, press releases, social media strategies, etc. • Focus Groups, Panel Discussions, and Listening Sessions: Based on our goals for the project, we plan a series of meetings with certain community groups or neighborhoods and then invite stakeholders with a particular interest in those topics to join us for a session. The events are held in locations convenient for participants, sometimes attending pre-existing meetings. • Intercepts: Intercepts are an especially powerful tool for efficiently getting information to and from a community because we meet them where they are. We take simple exercises out to pre-existing events or popular places (fairs, farmer’s markets, malls, parks, busy intersections, etc.) and get live feedback. • Meetings in a Box: Meetings-in-a-Box (MIB) are useful for many of the same reasons that intercepts are: we provide fairly self-explanatory materials that nearly anyone can use. The MIBs are usually taken to meetings that already are taking place (rotary clubs, neighborhood events, board meetings, etc.) so that information about the project can be disseminated and interest can be generated in providing feedback via other tools, such as online surveys. • Online surveys: Working with you, we develop a series of questions that can be easily understood and analyzed online. The questions often focus on frequency of use, discreet qualities, satisfaction, ranking of needs, and other more quantifiable areas of inquiry. We provide options for more open-ended feedback, but that is much more difficult to analyze, so we focus on the quantifiable. Online tools can also have a mapping format to get geographic data. OPTIONAL ADDITIONAL SERVICES 73 Work Plan PERFORMANCE INDICATORS AND MEASUREMENT Through its Comprehensive Plan and District Development Framework, the City has taken on a new approach to addressing local transportation needs, and it is critical that these studies equip the City with guidance and methodology for how to assess the effectiveness of recommendations. This is not only good for the City and its public agency partners, who learn through this kind of monitoring what works well and what may need some rethinking in its approach, but it is also good for the neighborhoods where these projects have been implemented. Neighborhood residents and stakeholders become the stewards of the legacy of improvements and need this kind of monitoring information to fully understand what benefits have come to their communities. We will develop performance measures that, to the greatest extent possible, take advantage of existing data collection programs and do not require extensive efforts to collect new data. Examples may include the number of bicycle lane miles in the study area; changes in bus ridership at key stops, numbers of paratransit users who have been able to access fixed route transit service due to pedestrian realm improvements, and changes in vehicle speeds as a result of traffic calming measures. BEST PRACTICES REVIEW Alta will summarize bicycle and pedestrian “best practices” being used in neighboring jurisdictions and in Minneapolis, with a focus on efforts of smaller, urban communities. We will summarize the most applicable and relevant best practices from other jurisdictions and will make recommendations for their potential application in the City. This task also includes review of the City’s current street design standards relating to bikeways, pedestrian facilities and trails. HIGH QUALITY, GLOSSY FOLD-OUT EXECUTIVE SUMMARY AND MAP The Alta team sees great value in producing high quality plans with a distinct visual appeal. Our design work for Go Bronzeville and Go Pilsen programs for Chicago Department of Transportation has created excitement about these community transportation initiatives. Similarly, a display-worthy final deliverable would add value to the end product of the Edina Grandview transportation plan. If this task is approved, we will summarize the final plan in a fold-out executive summary and map. Printed on glossy paper, this product will provide an easy-to-understand, quickly digestible version of the final planning document. • Design and layout for an executive summary 8.5x11 inches that folds out to approximately 20x30 inches • Map Design • Intake of text and images • Production/Preparation of finished art and design • Print management and coordination • Sourcing print vendors, working with printer INTERPRETATION CONCEPT PLAN We can develop this amenity to create interpretive storylines throughout the Edina Grandview area transportation system. We will create a memo outlining interpretive opportunities, locations, and storylines based on our cultural and transportation inventory. We will create graphic design of interpretive media and a memo with design guidelines for signs and maps. BIKE TOUR Alta can organize and lead a biking tour of the community with residents, city staff, and electeds. Bike tours have been used by Alta in other communities to great effect, allowing stakeholders to understand key issues and areas of focus from the perspective of biking. These interactive and fun events allow a casual environment for brainstorming context- sensitive solutions. Work Plan Project Name Grandview Transportation StudyClientCity of Edina Preparer LHB Project Principal Project Manager Roadway Engineer Urban Designer Urban Planner Multimodal Specialist Multimodal Specialist Multimodal Specialist. Multimodal Specialist Bike/Ped Planner Bike/Ped Planner Bike/Ped Planner Bike/Ped Planner Advisor PE Advisor PLA Total Mike Lydia Brad Erica Sarah Zabe Iain Laura Dan Colin Paul Josh Kristen Jack Bruce Labor RFP Work Plan Description Fischer Major Scott Christianson Weeks Bent Banks Cardoni Reed Harris Wojciechowski Sikich Maddox Broz Jacobson Costs Task 185$ 122$ 145$ 113$ 94$ 211$ 145$ 92$ 91$ 108$ 175$ 140$ 83$ 120$ 125$ ($) CONVENE 66,511.06$ 1 1.1. Kickoff meeting 2 2 2 0 0 11002 000001,476.06$ 3 1.2. Data Collection 0 2 0 4 24 02406 006004,754.76$ add. Communications Plan 1 2 0 0 6 20001 000001,522.40$ 3 1.3. Base mapping 0 2 0 2 24 2 2 10 0 2 0 0 2 0 0 4,735.22$ add. Business Focus Group 1 2 0 0 6 10001 000001,311.70$ 1,2,3 1.4. "Convene" Week 20 20 16 8 8 24 24 0 0 8 0 2 4 20 12 24,037.44$ add. Intercepts 2 6 0 2 14 30002 000003,492.10$ 4 1.5. Roadway Conditions 0 2 0 0 0 2 8 24 24 0 0 0 0 0 0 6,208.52$ 4 1.6 Transit Conditions 0 2 0 0 0 2 6 16 20 0 0 0 0 0 0 4,821.72$ 4 1.7 Bicycle and Pedestrian Conditions 02000 000012 3612003,901.00$ 3 1.8. Assessment of Future Conditions 0 2 0 0 0 6 4 50 26 4 1 2 4 0 0 10,250.14$ IMAGINE 47,745.46$ 1,2,5 2.1. "Imagine" Week 20 20 8 8 8 24 24 0 0 8 0 0 0 20 12 22,265.44$ 5 2.2 Needs and Objectives Statement 1 4 1 1 0 24001 000002,041.84$ 5 2.3 Develop Preliminary Alternatives 2 8 24 8 40 1 4 10 12 8 0 0 0 4 0 13,633.24$ 5 2.4 Screening of Alternatives 2 4 4 8 4 10802 000204,116.78$ 4 2.5 Traffic Modeling of Alternatives 0 0 0 0 0 2 5 12 0 0 0 0 0 0 0 2,246.32$ 5 2.6 Refine and Reassess Alternatives 1 1 4 4 8 24001 000203,441.84$ RECOMMEND 61,463.06$ 1,2,5 3.1. "Recommend" Week 20 20 8 8 8 24 24 0 6 6 0 0 4 20 12 22,927.44$ 5 3.2. Development of Preferred Alternative 4 8 48 30 60 1 2 0 0 6 2 6 12 4 0 21,521.42$ 5 3.3 Transportation Strategy and Implementation Plan 0 0 0 0 0 2 4 4 12 2 0 2 4 2 0 3,528.88$ 6 3.4. Final Study Report 0 12 8 4 40 4 4 2 12 6 2 4 12 4 0 12,569.26$ 1 3.5. Final Team Meeting 1 1 1 0 0 11001 00000 916.06$ 77 122 124 87 250 107 123 140 112 79 8 22 60 78 36 175,720$ Description Cost 175,720$ Travel (mileage at $0.565/mile)9,400$ This proposal has been prepared and submitted by LHB Inc.9,400$ Mail / Delivery -$ Date:_________________ Supplies/ Printing at Cost -$ Submitted By:_____________________________ Survey Equipmeent -$ Total ODC 9,400$ 185,120$ Total Est Costs COST PROPOSAL TOTAL HOURS OTHER DIRECT COSTS (ODC) Labor Cost Other Direct Costs SUMMARY Cost Proposal 75 Date: October 20, 2015 Agenda Item #: IV.J. To:Mayor and City Council Item Type: Report / Recommendation From:Mark K. Nolan, AICP, Transportation Planner Item Activity: Subject:Traffic Safety Report of September 2, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Review and approve the Traffic Safety Report of September 2, 2015. INTRODUCTION: The Edina Transportation Commission (ETC) reviewed the September 2, 2015 Traffic Safety Report at their September 17 meeting and moved to forward the report to the City Council for approval; see attached draft minutes. ATTACHMENTS: Description Traffic Safety Committee Report of September 2, 2015 Draft ETC Meeting Minutes of September 17, 2015 Traffic Safety Committee Report of September 2, 2015 Page 1 of 11 Photo : Gleason Road and Dewey Hill Road, looking northeast Map : Gleason Road and Dewey Hill Road/Hillary Lane Traffic Safety Report Wednesday, September 02, 2015 The Traffic Safety Committee (TSC) review of traffic safety matters occurred on September 02. The Transportation Planner, Traffic Safety Coordinator, Sign Coordinator, Assistant City Planner, and City Engineer were in attendance for this meeting. The Police Department and Public Works Director have been contacted with the report and asked for their input. From these reviews, the recommendations below are provided. On each of the items, persons involved have been contacted and staff recommendation has been discussed with them. They were informed that if they disagree with the recommendation or have additional facts to present, these can be included on the September 17 Edina Transportation Commission (ETC) and the October 20 City Council agenda. Section A : Items on which staff recommends action A1. Request for crosswalks to be painted at the intersection of Gleason Road and Dewey Hill Road, and increase safety of the intersection This request concerns the intersection of Gleason Road and Dewey Hill Road. The requestor believes this intersection is dangerous, as many people run the stop signs and the pedestrian movements are not highlighted by crosswalks. A video study was performed for about thirty hours, during the work week, and the crossings were both well used. The southern crosswalk across Gleason Road had a maximum of 34 crossings in a two hour period, and five distinct peaks above the warranted 20 crossings in a two hour period. The western crosswalk across Dewey Hill had only one peak exceeding 20 crossings in a two hour period, which had 29 crossings. This intersection is next to a public park. When analyzing the video, very few people came to a full and complete stop when not forced to by traffic, and some drivers (right turns in particular) seemed to go through the intersection with a minimal reduction in speed. The camera does not record speeds, and these were not separately collected. Crosswalk warrants may be found in Appendix A. After review, staff recommends that marked crosswalks be placed at the southern and western legs of the intersection to highlight pedestrian movements at the intersection. In addition, stop bars will be placed prior to the crosswalks in an effort to increase the safety of pedestrians in the crosswalks. Traffic Safety Committee Report of September 2, 2015 Page 2 of 11 Photo : 2 dead end signs as seen from Xerxes Avenue Map : 54th Street gravel portion A2. Request for a “No Outlet” sign to be placed on 54th Street, west of Xerxes Avenue This request comes from a resident whose driveway is at the end of the dead end of 54th Street west of Xerxes Avenue. The requestor states that people use their driveway as a turnaround, and are driving down 54th Street unaware that it is a dead end street, this is an unsuitable action for private property and has caused damage. Currently, two signs reading, “Dead End” are placed on 54th Street facing Xerxes Avenue, one at Xerxes Avenue itself, and another at the alley between Xerxes Avenue and York Avenue. Traditionally the City of Edina has placed “No Outlet” signs where the end of a roadway is not visible from the turn, and “Dead End” when the geometry would allow a turning vehicle to see the end of the roadway from the intersection. Further, on the second “Dead End” sign, there is a speed limit sign which establishes a ten (10) mph speed limit, which may wrongfully indicate that this area is an alleyway instead of a city street. After review, staff recommends adding a small plaque reading “No Turnaround” beneath the second “Dead End” sign. Staff does not recommend placing a “No Outlet” sign at this location, because the end of the roadway is clearly visible. Additionally, as suggested by the ETC, staff recommends removal of the existing 10 mph speed limit sign, since this speed limit is not enforceable on city streets per state statute. A3. Request for increased safety on Brookview Avenue and 64th Street This request comes in response to what it seen as a dangerous curve in a residential roadway. Brookview Avenue, traveling south at TH 62, turns left 90-degrees and becomes 64th Street, as if there was an intersection instead of a curve. This restricts sight distance and without a centerline, was seen by the requestor as a cause of a recent bicycle crash. Brookview Avenue is 29 feet wide with an ADT of 115 and an 85th- percentile speed of 27.9 mph. Overgrown vegetation on the inside of the curve was observed and the area was sent to the city’s clearview officer and the city forester for enforcement. After review, staff believes that brush clearing from the inside of the curve will have the desired effect of increasing sight distance and safety in this location. This clearing will be tracked by the Traffic Safety Coordinator to ensure its completion. Photo : Looking south on Brookview Avenue towards 64th Street, the heavy vegetation on the left blocks sight lines Traffic Safety Committee Report of September 2, 2015 Page 3 of 11 Section B : Items on which staff does not recommend action B1. Request for a stop sign on Lynmar Lane at Hazelton Road This request comes from a resident living near the intersection. The requestor states; vehicles dangerously turn onto Hazelton Road from Lynmar Lane at unsafe speeds. The requestor would like for a stop sign to be installed on Lynmar Lane. Currently this is an uncontrolled 3 way intersection which also has a driveway to an apartment complex on the north side. Westbound Hazelton Road, curves to the north immediately after the intersection. Hazelton road is approximately 29 feet wide, with parking on both sides of the street. There is a sidewalk on the south side of Hazelton Road. Lynmar Lane is approximately 28 feet wide, with no parking on the west side of the street. There have been no reported crashes at this location susceptible to correction by a stop sign. A 2014 24 hour video study was performed at the intersection. During the study a combined total of 703 vehicles, bicycles, and pedestrians entered the intersection from all approaches. The entering traffic from Hazelton Road and Lynmar Lane were approximately equal with, 359 and 344 respectively. Warrants for a stop sign can be found in Appendix B. Lynmar Lane has no other uncontrolled intersections along its entire length and is typically controlled by one or two way stop signs. Hazelton Road is controlled by a traffic signal at France Avenue, a roundabout between France Avenue and York Avenue, and a traffic signal at York Avenue, this is the terminus of Hazelton Road. This request has been previously denied due to lack of volume and lack of accident history. After review, staff recommends that this intersection be left uncontrolled. This is due to a lack of accident history, and not meeting other warrants. The fact that this is the only uncontrolled intersection on both of these streets was seen as not enough reasoning to control the intersection, but as an extra consideration if the intersection nearly met warrants. Because the intersection does not have volumes or accidents approaching warranted levels, this was seen as not applying in this case. Map: Hazelton Road and Lynmar Lane Picture: Hazelton Rd and Lynmar Lane from the east Traffic Safety Committee Report of September 2, 2015 Page 4 of 11 Map : West Shore Drive and Upper Terrace Photo : Northern parking lot of the Grandview Library B2. Request for removal of 3-way stop at West Shore Drive and Upper Terrace This request comes from a resident who feels that the stop signs at the intersection of West Shore Drive and Upper Terrace are ugly, create vehicle noise from acceleration, are not respected, do not slow down traffic, nor discourage cut through traffic, and create a more dangerous intersection. The requestor feels that Edina is supposed to have a rural feel, and having residential stop signs like West Shore Drive and Upper Terrace leads to an urban feeling. The stop sign was placed as a result of the May 5th, 1998 Traffic Safety Staff Review, as an attempt to control speeds and volume of cut through traffic. No accidents have been reported in the last five years which are attributable to the stop signs. In 1998 and before installation, West Shore Drive had an ADT of 1037 vehicles per day, and an 85th-percentile speed of 34.5 mph, after installation an ADT of 1325 vehicles and an 85th- percentile speed of 34.0 mph. The intersection was reconstructed in 2007 and the intersection was realigned such that a through movement on West Shore Drive is unnatural. In 2012, 2 counts on West Shore Drive found an ADT of 894 and 969 and an 85th-percentile speed of 24.0 and 25.5 mph. Full warrants for stop signs may be found in Appendix B. After review, staff found that, although the volumes do not currently support the placement of an all-way stop, the low speeds and volumes do not warrant its removal. The changes to the intersection geometry also were considered as a reason to maintain the current traffic control. B3. Request for a redesign of the Grandview area library and Edina Senior Center parking lot This request comes from a user of the Edina Senior Center and Hennepin County Library in the Grandview area. The concern relates to the design of the parking lot, which uses perpendicular parking (90-degrees to the curb). In this parking situation, a backing car may not be able to see approaching vehicles with enough sight distance, due to other cars parked in nearby spaces. The proposed solution involved using diagonal parking and one-way traffic to minimize sight distance obstructions. Diagonal parking would decrease the capacity of the lot. No accidents have been reported in the parking lot within the past five years, Photo : West Shore Drive at Upper Terrace Traffic Safety Committee Report of September 2, 2015 Page 5 of 11 Map : Grandview Library and Senior Center however the requestor noted one accident in the last week. When investigating this issue, on two of three visits to the site, the parking lots were over capacity. The parking lot is 59 feet wide, with a 24 foot aisle, and 17.5 foot deep stalls on either side. After review, staff recommends denial of the request, due to high utilization of parking at this location, the lack of an accident history, and the design of this parking lot being fairly common if not standard. It should be noted that in 2016 the City is planning to resurface both parking lots. Additionally in 2016, the Grandview District Transportation Study will be completed, which may affect recommendations concerning these parking lots and associated capacity issues. At its Sep 17, 2015 meeting the ETC included the following in its motion regarding this traffic safety report item: “Motion was made by member Iyer and seconded by member LaForce to…move B.3 to C to determine if the TSC is the proper group to handle this request and address it in an integrated way…and forward the amended September 2, 2015, TSC report to the City Council. All voted aye. Motion carried.” Due to the reasons stated above, staff still recommends denial of this request at least until the completion of the Grandview District Transportation Study. B4. Request for a Crosswalk across 66th Street at Warren Avenue This request came from several neighbors in the Brookview Heights neighborhood, who noted that high speeds on 66th Street and the lack of pedestrian infrastructure made the area unwelcoming to pedestrians, and made getting to the park an unwanted experience. Video was gathered of the area on May 8th-May 10th of 2015 and was evaluated. A maximum of 15 people crossed in the maximum two-hour period on Friday May 8th in the afternoon. The weather was mixed, with temperatures in the sixties, and rain on Sunday, May 10th. There are no sidewalks currently in the area, but one along 66th Street is planned. 85% speeds on 66th St in this area are 35.2 mph, with an ADT of 3,700 (2013). This crossing connects a neighborhood to a public park. Crosswalk warrants are attached in Appendix A. After review, staff recommends this request for denial. This decision was made Map : 66th Street and Warran Avenue Photo: A group of pedestrians, as seen from the video camera Traffic Safety Committee Report of September 2, 2015 Page 6 of 11 by considering volume of crossings that a crosswalk would support. The placement of the crosswalk to connect the neighborhoods south of 66th Street to the park north of 66th Street was seen as a laudable goal, however the warrant for crosswalks addressing locations adjacent to public parks was not seen as alone reducing the needed number of crossings for placement by five (5) or twenty-five percent. Staff notes that a sidewalk is included for 66th Street on the City’s sidewalk facilities map, but is not currently programmed. If and when this sidewalk is installed, staff will analyze the need for and feasibility of crosswalks along the street at that time. At its Sep 17, 2015 meeting the ETC included the following in its motion regarding this traffic safety report item: “Motion was made by member Iyer and seconded by member LaForce to…move B.4 to C…and forward the amended September 2, 2015, TSC report to the City Council. All voted aye. Motion carried.” Graph : The crossing volume of the proposed crosswalk Traffic Safety Committee Report of September 2, 2015 Page 7 of 11 Map : 50th Street and Maple Road is circled, the assumed cut-through traffic route is shown with the arrow. B5. Request for traffic calming on Maple Road from 50th Street to 49th Street This request comes from a resident who believes that Maple Road has a high amount of traffic using it as a bypass to 50th Street and France Avenue. While the road had an ADT of 1210 vehicles per day, the 85th-percentile speeds were seen to be 28 mph. Sidewalks are present on both sides of this street. There have been no reported accidents due to this condition in the last five years. The road is 29.5 feet wide from face of curb to face of curb, Further discussions with the requestor revealed that the volume of vehicles, while seen as a nuisance, was not the focus of the request, but the short block means that the acceleration of vehicles to get up to 28 miles per hour would make it harder to break within a normal perception-reaction time, as well as the speed of turns from 50th Street to Maple, as is necessitated by the few and small gaps in 50th Street traffic. These turning vehicles do not look for pedestrians and thus make jaywalking in the middle of the block safer than crossing at the legal crosswalk at the corner, or diverting pedestrian traffic up to 49th Street to cross Maple Road. Other further concerns include aggressive driving in general by what is seen by the requestor as non-local traffic. After previous review, staff decided that a rush hour specific left turn restriction was the best option for dealing with these concerns in a timely, and cost- effective manner. A letter was sent to residents in the area who would be most strongly affected by the restrictions, and 12 residents returned with comments supportive of the restrictions, 13 residents returned with comments opposed to the restrictions, and four (4) residents wrote that they had reservations but were neither supportive, nor opposed to the plan. The White Oaks Neighborhood Association also sent out an email about the proposed restrictions, which gathered five (5) additional comments, with four (4) opposed and one (1) concerned but neither opposed nor supportive of placement of the restrictions. General comments in support of the restriction noted that the route was used for cut-through traffic, and drivers often did not seem to alter t heir driving behavior in the presence of pedestrians. Opposed comments focused more highly on the inconvenience to the residents themselves, and possibly externalities to Arden, Bruce, Wooddale, and Townes Road, as people found different routes home but still avoided the 50th and France business district. Many residents also wanted further police enforcement at the all-way stop at 49th Street and Maple Road. Photo : 50th Street at its intersection with Maple Road Traffic Safety Committee Report of September 2, 2015 Page 8 of 11 After review, it was seen that the neighborhood did not support such a measure. As this measure would affect the entire area this was seen as not being a viable solution for the neighborhood. Section C : Items which staff recommends for further study C1. Request for removal of crosswalk at 50th Street and Eden Avenue This request comes from a resident, who lives in the Grandview Area. The requestor states that the crosswalk that is present in this location is inadequate for safety of pedestrians. The crosswalk is marked with special, brick style, pavement markings and static signs. 50th Street in this location has an ADT of approximately 26,500 and an 85th percentile speed of 35 mph, from previous studies. A video study was performed for a full week and found that there was a maximum of 13 crossings in a two hour window. The crosswalk does not meet the Crosswalk Policy, as the policy states that crosswalks will not be placed on arterial roads unless in conjunction with signalization, and the 2008 Comprehensive Plan for the city has 50th St. labeled as an Augmenter Arterial (A-minor arterial). There are two crashes in this location within the last five years, but neither was an accident type that would indicate a pedestrian was involved. The city’s crosswalk policy is located in Appendix A. After review, staff recommends delaying a decision on this crosswalk until the Grandview District Transportation Study is complete in 2016. Reasons for delay, as opposed to denial, include warrant E, which states that locations adjacent to public uses should be considered for crosswalks; warrant A, which states that crosswalks shall be placed at locations that are unusually hazardous or at locations no readily apparent as having pedestrian movement; the distance between crossings on 50th Street reaching from TH 100 to Wooddale Avenue; the discomfort of crossing in an unmarked crosswalk on 50th Street; and a lack of warrants for the removal of a crosswalk, as opposed to the clear warrants for the placement of a crosswalk. Section D : Other items handled by traffic safety D1. A requestor asked for the Do Not Enter sign on the TH 100 southbound exit ramp, to its intersection with Edina Industrial Boulevard and 77th Street, to be skewed 45-degrees from parallel. This was investigated and the sign was found to already be skewed by 45-degrees, the requestor was then emailed back with a phone number for the MnDOT employee who would be able to further the request. D2. A requestor asked for looking at the timing of 66th Street’s lights between France Avenue and York Avenue, as delays seemed greater than usual. 66th Street is a county road in this location, and the Map : Crosswalk at 50th and Eden, city hall is shown in the lower left corner of the map. Traffic Safety Committee Report of September 2, 2015 Page 9 of 11 request was forwarded to the county. (The light at Southdale Mall’s exit was stuck in pedestrian recall, and has since been fixed). D3. A requestor had speed concerns for Maloney Avenue close to the intersection of Monroe Avenue. A counter was placed in this location and a speed report was forwarded to the police department. 85th- percentile speeds were seen to be 35.7 mph and up to 22 percent of all drivers exceeded the speed limit by at least 5 mph. D4. A requestor asked for an in-street pedestrian sign to be placed at Warden Avenue and Tracy Avenue, to highlight the crosswalk as school started in Edina. This was forwarded to the sign shop, and discussed with the sign shop supervisor. D5. A requestor wanted to know if parking on 58th Street in Edina, from France Avenue to Xerxes Avenue was legal. The street is signed no parking, the requestor was informed of this. Further, the requestor did not agree with a recent study that recommended future traffic circle placement at Beard Ave and 58th St. She felt that additional studies should be conducted before placement. D6. A requestor asked that more attention and safety considerations be given to the 55th Street crosswalk across Xerxes Avenue. The requestor noted that vehicles rarely observe state law at this crossing, and a recent incident involving verbal harassment of her daughter and herself by a motorist who was over a block away when they started their crossing. The requestor was emailed and informed that this crossing is in the City of Edina’s rotation for in-street pedestrian signs, and that further signage must be done through Hennepin County. The contact information for the Hennepin County sign shop was forwarded to the requestor. D7. A request for temporary “Resident Parking Only” signs was received from the Olde Vernon Homeowners Association. The requestor said that the construction in the Countryside neighborhood had diverted parking onto Vernon Lane, which is a private road. No maintenance agreement was known for the area. It was discussed that the residents may have to talk to neighbors and inform them that legally they were trespassing on the association’s property. Traffic Safety Committee Report of September 2, 2015 Page 10 of 11 Appendix A: Crosswalk Warrants A. Marked crosswalks are placed at locations that are unusually hazardous or at locations not readily apparent as having pedestrian movement. B. Marked crosswalks will only be placed in an area that has 20 or more pedestrian crossings in a two-hour period. C. Marking for crosswalks will be established by measuring the “Vehicle Gap Time”. This is the total number of gaps between vehicular traffic recorded during the average five minute period in the peak hour. Criteria for markings are: 1) More than five gaps – pavement marking and signage only. 2) Less than five gaps – add actuated pedestrian signals. D. Crosswalks will not be placed on arterial roads or roads with a speed limit greater than 30 mph unless in conjunction with signalization. E. Other conditions that warrant crosswalks: 1) Routes to schools 2) Locations adjacent to libraries, community centers, and other high use public facilities. 3) Locations adjacent to public parks. 4) Locations where significant numbers of handicapped persons cross a street. 5) Locations where significant numbers of senior citizens cross a street. F. Crosswalks will only be placed at intersections. Traffic Safety Committee Report of September 2, 2015 Page 11 of 11 Appendix B: Stop Sign Warrants When it is determined that a full stop is always required on an approach to an intersection a STOP (R1-1) sign shall be used. At intersections where a full stop is not necessary at all times, consideration should first be given to using less restrictive measures such as YIELD signs. The use of STOP signs on the minor-street approaches should be considered if engineering judgment indicates that a stop is always required because of one or more of the following conditions: A. The vehicular traffic volumes on the through street or highway exceed 6,000 vehicles per day; B. A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway. C. Crash records indicate that three or more crashes that are susceptible to correction with the installation of a STOP sign have been reported within a 12-month period, or that five or more such crashes have been reported within a 2-year period. Such crashes include right-angle collisions involving road users from the minor street failing to yield the right-of-way to traffic on the through street or highway. Additional warrants which do not specify the type of control are as follows; A. An intersection of a less important road with a main road where application of the normal right-of way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C. An un-signalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more the 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Additional warrants from the city of Edina list that: 1. If an intersection experiences five (5) or more right angle accidents in a three (3) year period, stop signs should be considered. 2. If the presence of a sight obstruction is contributing to accidents at an intersection, removal of the sight obstruction should be sought before considering a stop sign. 3. If the 85th percentile speed on any leg of an intersection is more than five (5) MPH over the posted speed limit, a stop sign should be considered for the intersecting street. 4. If traffic volumes exceed 1,000 vehicles per day on each of the intersecting streets, stop signs should be considered. 5. Residential stop signs shall not be installed in an attempt to control speed. 6. Residential stop signs shall not be installed in an attempt to control volume. 1 MINUTES OF CITY OF EDINA, MINNESOTA TRANSPORTATION COMMISSION THINK MUTUAL BANK COMMUNITY ROOM 3655 HAZELTON ROAD SEPTEMBER 17, 2015 6:00 P.M. ROLL CALL Answering roll call were members Bass, Boettge, Ding, Iyer, Janovy, LaForce, Nelson, Olson, Ruehl, and Spanhake. ABSENT Loeffelholz APPROVAL OF MEETING AGENDA Motion was made by chair Bass to add new Item B. NovusAgenda Overview under Special Recognitions and Presentations and to reverse the items under Reports and Recommendation. The motion was seconded by member Olson to approve the amended meeting agenda. All voted aye. Motion carried. ADOPTION OF CONSENT AGENDA APPROVAL OF MEETING MINUTES - REGULAR MEETING OF AUGUST 20, 2015 Motion was made by member Janovy and seconded by chair Bass to pull the minutes from the Consent Agenda for discussion. All voted aye. Motion carried. Motion was made by member Nelson and seconded by member Laforce to approve the amended minutes of Aug. 20, 2015. All voted aye. Motion carried. REPORTS/RECOMMENDATIONS Traffic Safety Report of Sept. 2, 2015 A.1. Crosswalk will be on the south and west leg of the intersection. A.2. Planner Nolan will check to see if the 10 mph sign is being removed. B.1. Discussion ensued about the recommendation to have a 4-year restriction on same or similar traffic safety requests. The feeling was that residents would be turned away without a resolution and that it was important to track the number of times residents requested improvements for a certain intersection. Planner Nolan said the recommendation is similar to other communities. B.3. Should this be handled by the Planning Commission (PC) since they are responsible for parking lots? Planner Nolan said the TSC felt it was a safety issue. Also mentioned were PC deals with capacity not safety; the parking lot is at capacity; what can be done instead of denying the request; where does staff park; is the parking monitored to make sure it is not used as a park and ride; parking is adequate for regular use but becomes an issue when events are scheduled in the meeting rooms; why are there dedicated on-street parking for condo use. B.4. It was stated that this request has come up before and at some point a crosswalk should be added. Also noted was that the denial is inconsistent with another crosswalk that was approved and taking action to review and update the City’s crosswalk warrants policy to ensure it is consistent with the Living Streets plan. Planner Nolan was asked if a marked crosswalk would make it less safe for pedestrians and he said there are studies that show this can sometimes be the case. Member Nelson would like to see this continued instead of denied. D.5. Add more explanation for better understanding. Motion was made by member Iyer and seconded by member LaForce to postpone approval of B.1 pending review of the full TSC process by the end of 2015; move B.3 to C to determine if the TSC is the proper group to handle this request and address it in an integrated way; move B.4 to C; and for A.2 remove the 10 mph street sign and forward the amended September 2, 2015, TSC report to the City Council. All voted aye. Motion carried. Date: October 20, 2015 Agenda Item #: IV.K. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Temporary Construction License Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Temporary Construction License Agreement with Macy's Retail Holdings, Inc., for construction of the Nine Mile Creek Regional Trail. INTRODUCTION: Permitting for the Nine Mile Creek Regional Trail is underway and a temporary construction license is needed to construct portions of the east segment of the trail. ATTACHMENTS: Description Temporary Construction License Agreement Temporary Construction License This Temporary Construction License (“Agreement”), dated October ____, 2015, is entered into between Macy’s Retail Holdings, Inc., a New York corporation (“Macy’s”), and City of Edina, a municipal corporation organized under the laws of the State of Minnesota (“Licensee”). Recitals Macy’s owns of record certain real property located in County of Hennepin, State of Minnesota, as described on the attached Exhibit A (“Macy’s Property”). Macy’s wishes to grant to Licensee a temporary construction license to enter onto Macy’s Property as hereinafter provided. Now, Therefore, for the sum of Ten Dollars ($10.00) and other valuable consideration paid by Licensee to Macy’s, Macy’s and Licensee covenant and agree as follows: 1. License. 1.1 Grant of License; Scope of Project. Macy’s hereby grants to Licensee and Licensee’s contractors and subcontractors a temporary, non-exclusive license (the “License”) to enter upon the “Construction Area” described on the attached and incorporated Exhibit B solely for: (i) the installation within the Construction Area in the locations shown on Exhibit B of a public walkway and bicycle path as shown on Exhibit B (the “Improvements”); (ii) the laying down, use and storage of tools, machinery, materials and equipment to be used in constructing and installing the Improvements; and (iii) ingress and egress from the Construction Area for purposes reasonably related to such construction activity. Macy’s has heretofore reviewed and approved Licensee’s written scope of work for the project and a site plan showing the proposed work areas. 1.2 Duration of License. The License shall be for a period of three (3) consecutive weeks commencing at a date in 2016 acceptable to Macy’s and ending in all events no later than July 29, 2016, during which license period Licensee, its contractors or subcontractors, and its or their employees and agents (collectively, the “Permittees”) shall enter upon the Construction Area for the purpose of construction of the Improvements in accordance with this Agreement and, upon completion of such construction, shall restore the surrounding surface area impacted thereby and remove all of the Permittees’ equipment and other personal property from Macy’s Property. 1.3 Access. Access by Permittees to the Construction Area (and Macy’s Property) shall be strictly limited to periods of actual preparations, construction work, and restoration work permitted and required hereunder, and then only to the extent reasonably necessary for such work, including access during normal business hours to conduct studies, tests, and examinations necessary to design and construct the Improvements. Access and entry by Permittees for construction activities will be (i) at reasonable times and hours (commencing not earlier than 7:00 am and otherwise subject to Macy’s reasonable approval); (ii) limited to the area in which the subject activity is to take place; and (iii) performed in a manner that does not unreasonably interfere with business operations on the Macy’s Property. At least six (6) weeks prior to initially delivering any equipment or materials to the Construction Area, Licensee shall submit to Macy’s for its approval (not to be unreasonably withheld or delayed) a construction phasing schedule indicating the dates Licensee desires to commence each element Temp. Construction License Southdale Furniture 1187267_1 -2- of the project, and the dates the work constituting each such element and the entire project will be fully completed. Macy’s prior written consent, not to be unreasonably withheld or delayed, shall be obtained as to the timing, nature and scope of any work or entry that deviates from the approved construction schedule (to be requested at least five (5) business days in advance of the initial entry for the deposit of equipment or materials and 48 hours in advance of each other activity). All such submissions and requests shall be made to: Macy's Retail Holdings, Inc. 7 West Seventh Street Cincinnati, Ohio 45202 Steve Medders (ph: 513-579-7756) If Licensee fails to comply with this Agreement or to provide evidence of insurance as described below, Macy’s may suspend the right of entry until such failure is resolved. Licensee shall not schedule any non- emergency work during any November or December. 2. Performance of Work. 2.1 Compliance with Laws; Insurance; No Liens. Licensee, or its contractors, shall perform all construction, repairs and other work in a workmanlike manner, using commonly accepted standards and techniques, taking precautions for the protection of persons and property, and in compliance with the applicable statutes, ordinances, rules and regulations of all governing public authorities in force when the work is performed. At all times while Licensee or its contractors have personnel or equipment on Macy’s Property, Licensee will carry or require its contractors to carry commercial general liability insurance (with contractual liability endorsement), worker’s compensation insurance, employer’s liability insurance, and contractors’ professional liability insurance in amounts commercially reasonable for the scope of the project and, upon request, shall issue to Macy’s a certificate of such insurance. All of Licensee’s work shall be performed on a lien-free basis, and, if any mechanic's or materialman's lien is filed with respect thereto, Licensee shall cause every such lien to be released of record within 20 days after its filing, either by discharging the obligation or bonding or other appropriate means. 2.2 Temporary Pedestrian/Bike Path. During the License period, Licensee shall install and maintain a temporary pedestrian/bike path to the south of the existing trailway in the location shown on Exhibit B. 2.3 Requirements and Supervision. (a) No personal vehicle parking by Licensee’s Permittees shall be allowed on Macy’s Property or the adjacent property to the south. (b) The adjacent shopping center property to the south shall not be used for turning around of construction vehicles to enter or exit the Construction Area. (c) Construction haul routes shall be limited as shown on Exhibit B. (d) Licensee shall coordinate truck delivery schedules with Macy’s and shall accommodate Macy’s reasonable requests to prevent interference with Macy’s use and operation of the balance of the Macy’s Property. (e) Licensee shall have a full-time construction supervisor on duty at all times while any of Licensee’s Permittees are in the Construction Area. Such supervisor shall, at a minimum, (i) enforce Temp. Construction License Southdale Furniture 1187267_1 -3- the parking restrictions and truck haul requirements herein and compliance with standard traffic control specifications, (ii) supervise and inspect construction and restoration activity, and (iii) coordinate with and be available for consultation with Macy’s representatives as and when requested. 2.4 Restoration. Upon completion of construction, Licensee or its contractors shall promptly restore the Construction Area and any other portions of Macy’s Property disturbed by Licensee’s activities to a condition substantially similar to that present before its entry to perform work, including but not limited to, the same grade and compaction of soil (with sod and landscaping restored or replaced in a healthy condition), the restoration of concrete and asphalt surfaces, the replacement of regulatory signs, and the re-striping of parking areas. 2.5 Payment of Costs. Licensee shall bear and promptly pay without the imposition of any lien or charge on or against all or any portion of Macy’s Property all costs and expenses of construction of the Improvements and restoration of Macy’s Property in accordance herewith. 3. General Provisions. 3.1 Personal License. This Agreement represents a grant of a revocable license only, and not a lease or easement. This Agreement is not assignable or transferable by Licensee. 3.2 Authorized Representative. Each individual signing on behalf of a party to this Agreement states that he or she is a duly authorized representative of the signing party and that his or her signature on this Agreement has been duly authorized by, and creates the binding and enforceable obligation of, the party on whose behalf the representative is signing. 3.3 Attorney’s Fees. In any dispute between the parties regarding the enforcement or effect of this Agreement, including one subject to arbitration, the non-prevailing party in any such dispute shall pay the prevailing party’s reasonable attorney’s fees and costs incurred. If neither party substantially prevails, the court or arbitrator, as applicable, may apportions the costs or fees as it deems appropriate. 3.4 Retention of Rights. Macy’s retains the right to enjoy the use of the surface and subsurface areas within the Construction Area to the extent such use does not unduly interfere with the rights of Licensee in this Agreement. Owner: Macy’s Retail Holdings, Inc., a New York corporation By: Carl L. Goertemoeller, Sr. Vice President Temp. Construction License Southdale Furniture 1187267_1 -4- STATE OF OHIO COUNTY OF HAMILTON The foregoing instrument was acknowledged before me on ______________________, 2015 by Carl L. Goertemoeller , as Senior Vice President of (Name of Officer) (Position/Title) Macy’s Retail Holdings, Inc., a New York corporation, on behalf of the corporation. Witness my hand and official seal, on ________________________, 201_____. My Commission Expires: ________________ ______________________________________ Notary Public Affix Notary Seal Temp. Construction License Southdale Furniture 1187267_1 -5- Licensee: CITY OF EDINA BY: James B. Hovland, Mayor AND Scott Neal, City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______________ day of ________________, 2015, by James B. Hovland and Scott Neal, respectively the Mayor and City Manager of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ NOTARY PUBLIC Affix Notary Seal Temp. Construction License Southdale Furniture 1187267_1 -6- EXHIBIT A Legal Description of the Macy’s Property Lot 3, Block 7, Yorktown, Hennepin County, Minnesota Exhibit B Date: October 20, 2015 Agenda Item #: IV.L. To:Mayor and City Council Item Type: Report / Recommendation From:Ross Bintner P.E., Environmental Engineer Item Activity: Subject:Community Solar Garden – Letter of Intent Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Authorize City Manager to Sign Letter of Intent to Negotiate Lease for Community Solar Garden INTRODUCTION: On August 5, 2015 Council directed staff to develop a request for proposal (RFP) from solar developers for a Community Solar Garden (CSG). The attached item summarizes progress-to- date and details next steps. ATTACHMENTS: Description Report Reissued CSG RFP Form of Lease City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 MAYOR AND COUNCIL Ross Bintner P.E. – Environmental Engineer Community Solar Garden – Project Update Authorize City Manager to Sign Letter of Intent to Negotiate Lease for Community Solar Garden Information / Background: On August 5, 2015 Council directed staff to develop a request for proposal (RFP) from solar developers for a Community Solar Garden (CSG). On August 31, Staff sent an RFP to CSG developers with responses due September 11th. Staff received requests from several developers for additional time, and the RFP attracted only one late proposal. On September 16, Staff reissued the RFP to allow proposers additional time and the reissued RFP set an October 7th due date. Following the RFP reissuance, proposal three proposals were received; the companies proposing were Community Green Energy, Cooperative Energy Futures partnered with Innovative Power Systems, and Novel Energy Solutions partnered with MN Community Solar. The proposals were judged on capacity and experience of the firm or partnered firms, quality and production of solar array, operations and maintenance plan and warranties and other assurance for 25 years of operations, rent payment for City of Edina roof lease, preference for City of Edina residents as subscribers, customer focused subscription management, expected benefits to CSG subscribers, financial capability supporting the CSG, and any exceptions taken to the form of lease proposed by the City. Both the reissued proposal and form of lease agreement are attached. Proposals contained some information that was confidential and trade secret. Proposed CSGs ranged in rated capacity from 390-580kW AC and proposed tier-one equipment such as racking, inverters and panels. The proposal varied in rent payments, some proposing a variety of options including lump sum, fixed and variable based on CSG production. City staff reviewed proposals and conducted follow-up interviews with individual proposers to clarify points of each proposal. Subscriber management terms varied in level of detail, but of interest to City staff were proposed transfer and cancelation fees and commitment to the pay as you REPORT / RECOMMENDATION Page 2 go pricing model. Subscription prices and benefits to subscribers also varied, but each proposal identified a modest savings to subscribers over a 25 year contract. Staff reviewed lease exceptions, finance, operations and maintenance with Jeffrey C. Paulson, the consulting legal expert used to write the proposal. Staff and legal judged each proposer as capable of delivering a successful CSG within the proposed timeline, assuming successful permitting and interconnection with Xcel Energy. Staff is recommending the proposal from Cooperative Energy Futures partnered with Innovative Power Systems as the preferred proposal to begin negotiating a lease agreement. In negotiation the lease agreement Staff will seek to maximize benefits and limit risks to subscribers Next Steps: City Manager to Sign Letter of Intent to Negotiate Lease for Community Solar Garden with Cooperative Energy Futures partnered with Innovative Power Systems, and return to Council to authorize signing a lease agreement. Attachments: Reissued Request for Proposal Form of Lease Agreement REQUEST FOR PROPOSALS I. PURPOSE; SCHEDULE. a. Introduction. The City of Edina (“City”) wishes to receive proposals from developers and operators of community solar gardens for the design, installation, subscription, operation and maintenance of a community solar garden (“CSG”) to be located on the rooftop of the City’s public works building located at 7450 Metro Boulevard, Edina, MN 55439. Proposals will be received and selection made in time for the selected developer to submit an application for the CSG to Northern States Power Company (“NSP”) prior to September 25, 2015. b. Background. The City has adopted strong energy and environmental objectives designed to encourage and accomplish reduction in costs and energy usage as well as associated greenhouse gas emissions. The City has been a supporter of solar energy as one component of its plan to accomplish these objectives; in 2011, the City became the first municipality in the Midwest to enact an ordinance creating a “Property Assessed Clean Energy” (PACE) financing program for renewable energy systems and energy efficiency upgrades. To continue City leadership in promoting renewable energy, the Energy and Environment Commission recommended to the City Council that the City lease the roof at the Public Works building for use by a CSG, and on August 11, 2015, the City Council authorized the pursuit of such a project. c. RFP Schedule. Task Date RFP Re-issuance Date September 16, 2015 Site Tour By Appointment, If needed. Question Deadline 3:30pm October 5, 2015 RFP Submittal Deadline 3:30pm October 7, 2015 Interview October 12, 2015, If needed. Selection October 20, 2015 The RFP is being sent directly to known CSG developers in the area and is available at the City’s website at EdinaMN.gov. Potential respondents who wish to receive any addenda or answers to questions should provide their contact information to Ross Bintner at (952) 903-5713. d. Questions. Proposers may submit questions regarding the RFP electronically to Ross Bintner at rbintner@edinamn.gov. If the question and response apply generally to the RFP and would clarify an issue for all potential respondents, City reserves the right to provide the answer to all potential respondents. e. Site Visit. The City will provide time for proposers to physically inspect the Public Works site, upon request. The City reserves the right to reschedule or to add another inspection time. 2 f. Submittal Deadline. Proposals shall be submitted in hard copy/electronic format by 3:30 p.m. Central Time on October 7, 2015. Content requirements are set forth below. g. Proposal Validity. All proposals must be valid through December 31, 2016. II. PROPOSAL SCOPE. a. Public Works Building. The Edina Public Works building (“PW Building”) is located at 7450 Metro Boulevard, Edina, MN 55439. The PW Building was constructed in 1979, with substantial remodeling in 2010, and is approximately 280 feet (north-south) by 320 feet (east-west) in size. The roof was installed in 2010, with a design life of thirty years. The roof is made up of three sections, east (0.57acres adhered TPO), central (2.05acres adhered TPO) and west (0.37acres ballasted TPO). Proposers may propose the use of any section, or sections of roof. The only know limitation to roof usage is significant snow drifting on a western portion of the east section of roof, as the east section sits 1 story lower than the central section and is downwind in prevailing winter wind. Electric service is provided by NSP, which serves the entire City of Edina. NSP service to the PW Building is from a 3 phase 480 kV service distribution feeder along Metro Boulevard. b. Lease. City will lease the roof of the PW Building to the successful proposer for installation and operation of a solar array to be used for a community solar garden. The term is expected to be at least twenty-five (25) years. Preliminary assessments of the roof suggest the central section it may be able to sustain an array approximately 300-500 kW (AC) in size, depending on modules and equipment selected and structural limitations, among other things. A form of lease is attached which sets forth expected terms except for rental terms. Proposers may propose exceptions as set forth below, and shall provide an offer for rent in their proposals. c. Scope of Proposal. The developer will be responsible for the following: (i) design, procurement, installation, operation and maintenance of the array, including structural and load analysis of the PW Building roof and any necessary improvements; (ii) interconnection of the array with the NSP distribution system, including the application, studies and required facilities; (iii) CSG management and operation, including subscription agreements, applications to and approvals from NSP, NSP contract performance, subscriber management, and other activities necessary to qualify the array as a CSG and maintain its eligibility as a CSG consistent with applicable statutes, tariffs, regulations and orders. (iv) all maintenance and reserves required for the array. All costs to conduct and perform these and any related activities will be the responsibility of the proposer. 3 d. City Support. City will provide the selected proposer with (i) drawings and specifications for applicable portions of the PW Building necessary for design and engineering of the array; (ii) access to the PW Building roof; (iii) assistance in publicizing the facility and opportunities for subscriptions. e. CSG Subscriptions. The City’s objectives include making the CSG accessible to Edina residents as subscribers. As a result, there is to be a preference for such residents to obtain subscriptions in the CSG, assuming each such resident is otherwise eligible under applicable NSP program requirements. Subscription agreements shall be pay-as-you-go and not pay in advance. As noted below, proposers shall provide the proposed amounts and structure to be offered to subscribers. f. Schedule. The City expects that the selected proposer will submit the required CSG application to NSP at the earliest opportunity after selection, and achievement of commercial operation of the array prior to December 31, 2016. III. PROPOSAL REQUIREMENTS Proposers shall include the following information in their proposals, to the extent possible. a. Description of Proposed CSG. (i) Equipment – solar module, inverter, racking/support system, and monitoring equipment to be used, including manufacturer, available production and workmanship warranties, and evidence of a twenty-five (25) year equipment life or replacement plan for major components with a shorter design life. Monitoring capability shall be internet-based and allow City access to real-time production data. (ii) Array capacity (DC and AC) and expected annual production. (iii) Drawing or other graphic depiction of proposed placement on PW Building. b. Developer Background and Experience (i) Experience with solar and CSG development, including other proposed NSP projects. (ii) Evidence of financial capability and commitment to sustain CSG for 25-year life. c. Lease/Proposed Rent. Exceptions to proposed lease, if any, and proposed rent terms. Rent may be based on square footage of the proposed facility, size of the facility or otherwise, and any escalation factor should be identified. 4 d. Subscription Plan. (i) Confirm that your proposed subscription agreements will be pay-as-you-go rather than pay in advance. Provide any terms showing a minimum production guarantee, and any other terms beneficial to subscribers which may differentiate your agreement from others. (ii) Describe specifically the amount a residential subscriber will be expected to pay in return for bill credits from the CSG on a monthly basis over the life of the 25-year term, and your estimate of the value of the bill credits to such subscribers over the 25-year term. (iii) The plan for attracting Edina residential subscribers. (iv) The means by which subscriber management, administration and changes will be handled over the 25 years, including, if such tasks were to be subcontracted, the proposed subcontractor, if known. e. Operation and Maintenance Plan. Include planned and required reserves for replacements and repairs and any equipment breakdown insurance. f. Financing Plan. Identify, where possible, proposed tax investment equity and other sources. g. Schedule. Provide a schedule for design and construction of the facility, including structural review and design, installation, and commercial operation, and identifying any assumptions or contingencies. h. Other Benefits to City. Identify any other benefits to the City or its residents arising from the CSG or which you propose to offer. i. Confidentiality. Proposers are responsible for identifying those portions of their proposals which they consider confidential. City and its agents will not disclose to persons other than its employees, agents or contractors any information contained in a proposal that is marked “Confidential – Trade Secret”, unless such disclosures are required by law or by a court or governmental or regulatory agency having appropriate jurisdiction. As a municipality, City is subject to the Minnesota Data Practices Act, and may receive requests from third parties for copies of proposals. In the event City is asked to provide copies of proposals or any other proposer information which the proposer has designated as a confidential trade secret, City will notify the proposer and, if the proposer wishes to object to disclosure of any or all of the requested information, it will be the responsibility of the proposer to support the designation of the information as trade secret or otherwise exempt from disclosure under the Data Practices Act and to defend that designation and exemption before any administrative or judicial agency. 5 j. Proposal Submission. Complete proposals are due not later than 3:30 p.m. Central Time, October 7, 2015. Proposals must be submitted by e-mail in .PDF or .DOCX file. In addition, one hard copy of each proposal must be submitted by delivery or mail. Proposals received without the above electronic file may be considered incomplete and may be rejected. All proposals and inquiries, with “Edina CSG” in the subject line, should be directed to: Mr. Ross Bintner, Environmental Engineer E-mail: rbintner@edinamn.gov Address: 7450 Metro Boulevard Edina, MN 55439 Phone: 952-903-5713 IV. EVALUATION/SELECTION Evaluation. (a) Minimum Requirements. All proposals must meet the minimum requirements set forth in this RFP: 1. Schedule showing CSG application submitted to NSP following an assumed October 20 decision, and facility commercial operation by December 31, 2016; 2. Subscription plan for Edina residents on a pay-as-you-go basis; 3. Agreement to accept all costs of development, construction, and operation of the CSG. Any proposal not meeting the minimum requirements set forth in this RFP may be disqualified from further consideration. (b) Evaluation. Evaluation will be conducted by City personnel and any third-party consultants retained by City. Criteria to be used will include, but are not limited to: 1. Expected benefits to CSG subscribers 2. Proposed rent to City and proposed lease terms 3. Array quality and production 4. O & M plan, warranties and other assurance of facility operation for 25-year term 5. Subscriber management 6. Developer capabilities and commitment 6 7. Financing support for CSG 8. Any other proposed benefits to City or subscribers City reserves the right to consider other factors, and to weigh all factors, in its sole discretion. (c) Questions. City may ask any proposer questions to clarify proposal contents or terms. (d) Selection. Upon completion of evaluation, City will select a proposal for approval by the City Council, and City will inform each proposer of the results of evaluation of their proposal. City reserves the right, without qualification and in its sole discretion, to select any proposal or to reject any or all proposals, and to waive any formality, technicality, deficiency, requirement or irregularity in any proposal received. Submission of a proposal does not entitle a proposer to any right to a specific process or result, and City shall have no liability to any proposer for rejection of a proposal. Costs for submission of a proposal are the responsibility of the proposer, and City will not reimburse any proposer for any of its costs incurred in the preparation or submission of a proposal or related negotiations. (e) No Assignment. The successful proposer will negotiate and enter into a lease with City regarding use of the PW Building and other terms as to the management and operation of the CSG consistent with this RFP. The selected proposer may not transfer its opportunity to negotiate the agreement with the City to another person, other than a special purpose entity formed to own the CSG and which is still controlled by the successful proposer. After the lease is executed and delivered, the lessee will not be permitted to assign its rights in the lease or the CSG or delegate or subcontract any of its material obligations to any third party without the express prior written consent of the City. V. Exhibits Attached as an exhibit is the following: Exhibit A: Proposed Lease 1 EXHIBIT A-FORM OF LEASE LEASE AND SOLAR EASEMENT This Lease and Solar Easement (“Lease”) is entered into and effective on _________, 2015 (“Effective Date”) between the City of Edina, a Minnesota municipal corporation (with its successors and assignees, “Lessor”), and __________________, a _________ _______ (with its permitted successors and assignees, “Lessee”). Lessor and Lessee may be referred to individually as a “Party” and collectively as “Parties.” RECITALS 1. Lessor is the owner of real property located in Hennepin County, Minnesota and more specifically described in Exhibit A (the “Lessor Property”). Lessor owns and operates a public works building on part of the Lessor Property as described in Exhibit A (the “PW Building”). 2. Lessee is engaged in the business of developing, constructing, owning and operating solar energy conversion facilities for the production of electricity and sale of such electricity at wholesale, including community solar gardens pursuant to Minn. Stat. Section 216B.1641 (2013). 3. Lessee wishes to lease a portion of the Lessor Property to install and operate a solar photovoltaic energy conversion facility on the roof of the PW Building, together with a related solar easement, and Lessor is willing to grant Lessee a lease and easement in accordance with the terms of this Lease. NOW, THEREFORE, in consideration of the above premises and the mutual promises and other consideration set forth below, the adequacy and receipt of which is acknowledged, Lessor and Lessee agree as follows: ARTICLE I. Premises Section 1.1 General (a) Lessor leases to Lessee and Lessee leases from Lessor the real property legally described in Exhibit A attached hereto (the “Premises”) for the purposes of (i) monitoring, testing and assessing the Premises for solar photovoltaic energy generation, and (ii) developing, constructing, installing, operating and maintaining photovoltaic electric energy generating equipment, supporting structures and ballasts, inverters, electrical transformers, fixtures, electric distribution and transmission lines, communication lines, metering equipment, interconnection facilities and related facilities and equipment (collectively, the “Facility”) on the Premises and Transmission Premises. Lessee’s rights under this Lease with respect to the Premises shall be exclusive and Lessor acknowledges that Lessor may not grant any other person or entity any such rights. (b) Lessee shall use the Premises only for the evaluation, development, construction, installation, maintenance, and operation of the Facility. Any improvements, fixtures or structures other than the Facility shall not be installed without the express written consent of Lessor. Subject to Section 4.6, Lessee shall also be entitled to ingress and egress to and from its Facility and appurtenant equipment and electrical power lines and Lessor grants Lessee an access easement (“Access Easement”) through that portion of the Lessor Property identified on Exhibit A as the “Access Premises” for purposes of Lessee’s access to the Facility on the Premises. (c) Lessor grants Lessee an easement on and through that portion of the Lessor Property described in Exhibit A (the “Transmission Premises”) for the purpose of installing, operating and maintaining an electric distribution line and related communication lines between the Facility and electrical facilities owned by NSP at the NSP Interconnection Point. Lessee shall not plant trees, excavate, install improvements, or otherwise undertake activities within the Transmission Premises which will interfere with Lessee’s electric or distribution facilities. (d) Prior to construction of the Facility, subject to Section 4.6, Lessee may engage in assessment, development and design activities on the Premises, including, but not limited to (i) feasibility studies, including measurement of sunlight or solar energy potential and other meteorological data; (ii) design, siting and analysis of proposed Facility; and (iii) such other tests, analysis or studies as may be required by permitting agencies or as Lessee deems advisable including analysis of Lessee’s electrical system. Lessee may install one or more measuring devices on the Premises as necessary to measure its solar characteristics. (e) Lessee reserves the right to relocate or reconfigure the Facility upon the PW Building during the term of this Lease, subject to Lessor’s approval if relocation or reconfiguration materially affects the PW Building or its use by Lessor or continuing compliance of the Facility with all requirements of this Lease. Lessor shall retain the right to use that portion of the Premises, PW Building, and Lessor Property not occupied by the Facility to the extent its use is consistent with Sections 1.2 and 5.2, for all purposes. Lessee agrees to cooperate with Lessor to locate the Facility on the Premises in a manner that minimizes interference with the activities of Lessor and the operation of the PW Building. In this respect, Lessor agrees to provide Lessee with any information needed to locate the Facility to reduce the effect on Lessor and the PW Building, including electrical plans, plot layouts, and similar data. (f) Lessor shall provide Lessee with copies of the plans and specifications in its possession for the roof and related structural components of the PW Building necessary for Lessee to design its Facility. Lessor shall not be obligated to create any new plans or specifications. The Facility shall be designed so as to not overload or unduly stress the structural or roof components, or otherwise adversely affect the functionality, of the PW Building and shall comply with all Applicable Laws. Lessor shall have the right to review Lessee’s proposed design and specifications in order to identify any potential adverse effects on the PW Building or costs to Lessor and to suggest modifications which will reduce or eliminate such costs or effects. Section 1.2 Solar Easement (a) Lessor hereby grants Lessee an exclusive easement to use all sunlight which naturally arrives at the Premises, including an exclusive easement prohibiting any obstruction to the free flow of sunlight to the Premises throughout the entire area of the Lessor Property described on Exhibit B (the “Easement Premises”), which shall consist horizontally three hundred and sixty degrees (360º) from any point where any photovoltaic generating facility is or may be located at any time from time to time (each such location referred to as a “Solar Site”) and for a distance from each Solar Site to the boundaries of the Easement Premises, together vertically through all space located above the surface of the Easement Premises, that is, one hundred eighty degrees (180º) or such greater number or numbers of degrees as may be necessary to extend from each point on and along a line drawn along the plane from each point along the exterior boundary of the Easement Premises through each Solar Site to each point and on and along such line to the opposite exterior boundary of the Easement Premises. Trees, structures and improvements located on the Easement Premises as of the date of this Lease shall be allowed to remain and Lessee may not require their removal. Lessor may not place or plant any trees, structures or improvements on the Easement Premises after the date of this Lease which may, in Lessee’s reasonable judgment, impede, diminish or interfere with the receipt of sunlight at any Solar Site, unless Lessor has received approval from Lessee for installation of any such trees, structure or improvement. In the event Lessor places or plants trees, structures or improvements on the Easement Premises which violate the provisions of this Section 1.2, Lessee may notify Lessor and request removal of the applicable tree, structure or improvement, or modification thereof to comply with this Section 1.2, within thirty (30) days. (b) Lessor further grants to Lessee an easement and license for the Facility to create, cause, increase, accentuate, or otherwise contribute to the occurrence of light, shadows, shadow and light flickering, glare and reflection, on and across the Premises and Lessor Property, and Lessor waives and releases any claims or causes of action arising from or related to the occurrence of any such events. ARTICLE II. Lease Term Section 2.1 Lease Term. The term of this Lease shall commence upon the date it is executed and delivered by both Parties and continue until the date that is twenty-five (25) years from the Commencement Date (as defined below) unless terminated earlier in accordance with its terms (“Term”). Section 2.2 Termination of Lease The occurrence of any of the following events shall terminate this Lease: (a) The expiration of the Term as set forth in Section 2.1; or (b) The written agreement of the Parties to terminate this Lease; or (c) An uncured material breach of this Lease by either Party and the election of the non-breaching Party to terminate the Lease pursuant to Article IX; or (d) Either Lessee or Lessor terminates the Lease pursuant to Section 3.1(a), or Lessee terminates the Lease pursuant to Section 8.1. ARTICLE III. Rent and Taxes Section 3.1 Rent (a) Lessee shall pay Lessor an amount annually as Rent for the period of time between the date of this Lease and the Commencement Date as set forth in Exhibit C. The “Commencement Date” shall be the first day of the first full month after the Facility commences commercial production and sale of electricity on the Premises under the PPA. The Commencement Date shall occur prior to December 31, 2016. If the Commencement Date does not occur by that date, except as such period may be extended by Force Majeure or agreement of the Parties, either Lessee or Lessor shall have the option to terminate the Lease, in which case neither Lessee nor Lessor shall have any further obligations under this Lease and Lessee shall have no further obligation to pay Rent to Lessor. All Rent obligations arising under this Lease shall be prorated for any partial year. (b) The twelve (12) month periods beginning with the Commencement Date and each anniversary of the Commencement Date shall each be a Lease Year. Beginning with the Commencement Date, Lessee shall pay to Lessor an annual rental payment as set forth in Exhibit D (together with payments due prior to the Commencement Date, “Rent”). Section 3.2 Payments Lessee shall make the initial payment of Rent for the first year as set forth in Section 3.1(a) within ten (10) days of the Effective Date and on the anniversary date of the Effective Date of the Lease thereafter until the Commencement Date. Lessee shall pay Lessor Rent for the first full Lease Year no later than ten (10) days after the Commencement Date. On each anniversary of the Commencement Date, Lessee shall pay Lessor the annual Rent due in advance for the following Lease Year. Section 3.3 Taxes, Assessments and Utilities (a) Lessor shall pay, when due, all real property taxes and assessments levied against the Lessor Property and Premises and all personal property taxes and assessments levied against the PW Building or any other personal property on the Lessor Property. Subject to Section 3.3 (c), if Lessor shall fail to pay any such taxes or assessments when due, Lessee may, at its option, pay those taxes and assessments and any accrued interest and penalties, and deduct the amount of its payment from any Rent otherwise due to Lessor from Lessee. (b) Lessee shall pay all personal property and other taxes and assessments levied against the Facility when due including any equipment or property within the Access Premises or Transmission Premises. If the Lessor Property or Premises experiences any increase in the amount of real property taxes assessed against it as a result of the installation of the Facility on the Premises, including any reclassification of the Lessor Property or Premises pursuant to Minn. Stat. Section 272.02, subd. 24 (2013) or otherwise, Lessee shall pay or reimburse Lessor an amount equal to the increase caused by the Facility no later than ten (10) days prior to the date each year on which the applicable real estate taxes are due to be paid by Lessor, provided that not less than thirty (30) days prior to such due date Lessor provides Lessee with copies of the applicable current and past statements of real estate taxes payable for the Lessor Property or Premises and any related information demonstrating the increase was caused by the Facility and the amount of the increase. (c) Either Party may contest the validity or amount of any levied taxes, assessments or other charges for which each is responsible under this Lease as long as such contest is pursued in good faith and with due diligence and the Party contesting the tax, assessment or charge has paid the obligation in question or established adequate reserves to pay the obligation in the event of an adverse determination. (d) Lessee shall pay for all water, electric, telecommunications and any other utility services used by the Facility or Lessee on the Premises. Section 3.4 Interconnection of Electrical Facilities Lessee shall interconnect the Facility with NSP at the location and in the manner described in Exhibit B (“NSP Interconnection Point”) unless otherwise required by NSP. Lessee will not be allowed to interconnect with the electrical system of the PW Building or of Lessor on the Lessor Property. As between Lessor and Lessee, Lessee shall be responsible for all costs of designing, procuring, installing, maintaining and operating any equipment or facilities necessary to interconnect the Facility at the NSP Interconnection Point, and to permit the receipt, transmission, and delivery of the electricity produced by the Facility to NSP. Lessee shall design, install, operate and maintain all interconnection facilities and equipment, meters and other electrical equipment so as to prevent any adverse effect on Lessor, the PW Building or Lessor’s operations and activities on the Lessor Property. Section 3.5 Disclaimer of Title to Environmental Attributes (a) Lessor agrees that all Environmental Attributes, as defined in Exhibit E, remain the property of Lessee irrespective of whether Lessor consumes or uses any of the electricity generated by the Facility, and Lessor has no title or right to any such Environmental Attributes related to, arising from or associated with the Facility or any electrical capacity or energy created by the Facility. (b) As between the Parties, any grant, rebate, incentive payment, bill credit, tax credit or any other cash or tax benefit arising from or associated with the installation or ownership of the Facility or the production of energy and capacity by the Facility, shall enure to the exclusive benefit of Lessee, including, but not limited to, any production tax credit or investment tax credit pursuant to 26 U.S.C. Sections 45 and 48 or similar state tax law provisions; the made-in- Minnesota rebates pursuant to Minn. Stat. Section 116C.7791 (2013); the rebates available through NSP’s “Solar Rewards” program and bill credits arising under NSP’s community solar garden tariffs or program. Lessor shall cooperate with Lessee in any applications for such benefits or credits to the extent Lessor’s participation is necessary for eligibility, and if any such program or benefit requires the Lessor to be the recipient, Lessor agrees to assign or reimburse any such amounts received to Lessee. Section 3.7 Community Solar Garden. (a) The Parties agree that the Facility is intended to qualify as a community solar garden (“CSG”) pursuant to Minn. Stat. Section 216B.1641 (2013), orders of the Minnesota Public Utilities Commission in Docket No. E-002/M-13-867 or related dockets, applicable NSP tariffs, and all related orders, regulations and interpretations, in each case as modified and amended (“CSG Laws”). As a condition precedent to Lessor’s obligation to allow commencement of construction of the Facility under this Lease, Lessee shall submit an application to NSP pursuant to the CSG Laws prior to September 25, 2015 for approval of the Facility as a CSG in accordance with the CSG Rules, and shall receive such approval from NSP, including approval of interconnection of the Facility with NSP at the NSP Point of Interconnection prior to ________, 2016. (b) Lessor agrees to cooperate with any application by Lessor for approval of the Facility as a CSG or for interconnection of the Facility by providing information within its possession, custody and control. (c) Lessee shall seek subscribers to participate in the Facility as a CSG from residential NSP customers residing in Edina, and shall provide a preference for such residents to become subscribers conditioned on the potential subscriber’s eligibility under the CSG Rules and execution and delivery of a subscription agreement with Lessee. Subscription agreements with Edina residents shall not require the subscriber to pay the entire cost of the subscription in advance, but shall provide for subscribers to pay for their allocation of bill credits on a monthly basis as such credits are received and in proportion to the amount of credits created and received. Subscription agreements shall also provide for a minimum annual production guarantee and other terms consistent with Lessee’s proposal submitted to and selected by Lessor [TBD], and Lessor shall be entitled to review proposed or executed subscription agreements solely to ascertain such consistency. Lessee’s subscription agreements with Edina residents shall not be amended or modified after execution and delivery in a manner inconsistent with such proposed terms. (d) In the event Lessee is unable to fully subscribe the Facility with Edina residents within six months after commencing its subscription marketing, Lessee shall be entitled to accept subscribers from NSP commercial customers located in Edina for another three months and then, if subscription capacity remains unfilled, any other eligible NSP customers. ARTICLE IV. Lessee’s Covenants Lessee covenants, represents and warrants to Lessor as follows: Section 4.1 Liens Lessee shall keep the Premises and Lessor Property free and clear of all liens and claims of liens for labor, materials, services, supplies and equipment performed on or furnished to Lessee or the Facility on the Premises, Access Premises, or Transmission Premises, or in connection with Lessee’s use of the Premises, Access Premises, or Transmission Premises. Lessee may contest any such lien, but shall post a bond or utilize other available means to remove any lien that is created during the contested proceeding. Lessee agrees to otherwise remove any lien or encumbrance for which it is responsible pursuant to this paragraph within ninety (90) days of the creation of any such lien or encumbrance. Section 4.2 Permits and Laws (a) Lessee and its subcontractors, agents and designees shall at all times comply with all Applicable Laws with respect to Lessee’s activities pursuant to this Lease and shall obtain all permits, licenses and authorizations required to conduct any and all such activities. (b) Lessee shall design, construct, install and operate the Facility and any related equipment in accordance with Prudent Electric Industry Practice, all Requirements of Law, any local electrical code, and the requirements of NSP. In particular, Lessee shall comply with all Environmental Laws. Section 4.3 Lessee’s Improvements (a) The Facility and related equipment constructed, installed or placed on the Premises and within the Transmission Premises by Lessee pursuant to this Lease shall be the sole property of Lessee, and Lessor shall have no ownership or other interest in the Facility and related equipment owned by Lessee on the Premises or within the Transmission Premises. The Facility is and shall remain personalty of the Lessee, notwithstanding any present or future common ownership of the Facility and the Premises, and irrespective of whether any of the Facility is deemed to be a fixture or otherwise part of the Lessor Property or PW Building, and Lessor acknowledges that the Facility is and shall remain personal property of Lessee irrespective of the manner of its attachment or connection to the Lessor Improvements. Lessor acknowledges that Lenders may request a first priority security interest in the Facility as collateral for financing of the Facility, and Lessor consents to the grant by Lessee of such a security interest, and the filing of instruments necessary to perfect such a security interest under the Uniform Commercial Code in the Facility as personal property of the Lessee. (b) Throughout the Term Lessee shall, at its sole cost and expense, maintain Lessee’s Facility in good condition and repair, ordinary wear and tear excepted. Any portion of the Facility constructed, installed or placed on the Premises or Transmission Premises by Lessee pursuant to this Lease may be replaced, repaired or refurbished by Lessee at any time. At the end of the Term, including any termination of the Lease, Lessee shall remove the Facility within three (3) months from the date the Term expires or the Lease terminates. If Lessee fails to remove any portion of the Facility within the required time period, that portion of the Facility shall be considered abandoned by Lessee and Lessor may remove that portion of the Facility from the Premises and dispose of it in its sole discretion without notice or liability to Lessee. In the event Lessee fails to remove any of the Facility as required, and Lessor removes any portion of the Facility at Lessor’s expense, Lessee shall reimburse Lessor for all reasonable costs of removing that portion of the Facility as required by the Lease, less any salvage or resale value received by Lessor, within thirty days after receipt of an invoice from Lessor. (c) Lessee shall use reasonable care in the installation and construction of the Facility so as to avoid damage to the PW Building and Lessor Property and risk of injury to Lessor’s employees, customers, tenants, guests and invitees. Lessee shall secure its equipment, interests and supplies during construction, and remove any construction debris on a regular basis. Section 4.4 Hazardous Wastes Lessee shall not use, store, dispose of or release on the Premises or Lessor Property or cause or permit to exist or be used, stored, disposed of or released on the Premises as a result of Lessee’s activities, any Hazardous Substances, except in such quantities as may be required in its normal business operations and only if such use is not harmful to Lessor and is in full compliance with all Environmental Laws. Section 4.5 Insurance (a) Lessee shall obtain and maintain in force the policies of insurance covering the Facility and Lessee’s activities on the Premises and Lessor Property at all times during the Term as described in Exhibit D. Such insurance coverage for the Facility, Premises, Access Premises and Transmission Premises may be provided as part of a blanket policy that covers other facilities or properties as well. (b) Lessor shall procure and maintain comprehensive general liability insurance or self-insure with respect to the Lessor Property and PW Building, including coverage for property damage and bodily injury or death to any person. Section 4.6 Notice of Access Without limiting or reducing the rights of access granted to Lessee pursuant to the Access Easement and this Lease, to the extent Lessee’s access to the Facility can only be accomplished by entry to, on, or through or over the Lessor Property and PW Building, Lessee agrees to give Lessor reasonable notice before any entry in, through or over the Lessor Property or PW Building by Lessee or its agents, employees and contractors. Lessee and its agents, employees and contractors shall comply with any reasonable safety and security instructions of Lessor while present on the Premises, the Access Premises or the Transmission Premises. The Parties will agree on mutually acceptable locations and means by which Lessee may access the Facility and Premises. Section 4.7 PW Building Roof With respect to the roof of the PW Building on which any portion of the Facility is located, Lessee shall be responsible for the costs to repair or replace any roof membrane or other components damaged or adversely affected by installation of the Facility at Lessee’s expense. Lessor represents that the roof was installed in 2010 and that the expected life of the current roof is 30 years. In the event that any portion of the roof requires repair or replacement during the Term and the repair or replacement will require the movement or disconnection of any portion of the Facility, Lessor and Lessee agree to cooperate to minimize the dislocation or disconnection of the affected Facility and the duration of any such relocation or disconnection and to use commercially reasonable efforts to schedule such work for periods when solar energy production is lowest. Rent shall be abated for the period, and to the extent of, any such relocation or disconnection. ARTICLE V. Lessor Covenants Lessor covenants, represents and warrants to Lessee as follows: Section 5.1 Title and Authority Lessor is the sole owner of the Lessor Property, PW Building, Easement Premises and Premises in fee simple and each person or entity signing the Lease on behalf of Lessor has the full and unrestricted authority to execute and deliver this Lease and to grant the easements and rights granted herein. All persons having any ownership interest in the Lessor Property, PW Building, Easement Premises and Premises are signing this Lease as Lessor. When signed by Lessor, this Lease constitutes a valid and binding agreement enforceable against Lessor in accordance with its terms. There are no encumbrances or liens against the Lessor Property or Premises except as recorded with the County Recorder for Hennepin County. Lessor agrees to deliver any documents necessary to correct any title defects which would, if not corrected, adversely affect Lessee’s rights hereunder or its ability to obtain and maintain financing of the Facility. Section 5.2 Quiet Enjoyment Lessee shall have the quiet use and enjoyment of the Premises, Easement Premises, Access Premises and Transmission Premises in accordance with the terms of this Lease without any interference of any kind by Lessor or any person claiming through Lessor. Lessor and its activities on the Premises, Access Premises and Transmission Premises and any grant of rights Lessor makes to any other person shall not interfere with any of Lessee’s activities pursuant to this Lease, and Lessor shall not interfere with any of Lessee’s activities pursuant to this Lease, and Lessor shall not interfere or allow interference with the receipt of sunlight over the Easement Premises or otherwise engage in activities which might impede or decrease the output or efficiency of the Facility, except as otherwise permitted pursuant to this Lease. Section 5.3 Cooperation Lessor shall cooperate with Lessee to obtain and maintain any approvals, authorization and permits needed in connection with the analysis, development, construction, maintenance, and operation of the Facility. Lessor shall also provide Lessee with such further assurances and shall execute any estoppels, certificates, consents to assignments or additional documents that may be reasonably necessary for recording purposes or requested by Lessee or any of its Lenders. Section 5.4 No Marketing of Environmental Attributes Lessor acknowledges that Lessee retains all rights to any Environment Attributes arising from the Facility and the electricity produced by the Facility and that Lessor is not acquiring any rights or interests in any Environmental Attributes pursuant to this Lease. Lessee’s Environmental Attributes include all rights to report, market and otherwise receive credit for the creation of electricity using the Facility. Lessor agrees not to publicize, report, market or otherwise take credit for the creation or use of the Environmental Attributes or electricity from the Facility in any manner which would interfere with the Lessee’s rights to such Environmental Attributes or diminish the value of Lessee’s Environmental Attributes. Lessor and Lessee shall cooperate to identify appropriate public statements which Lessor may use regarding the Facility that will not interfere with Lessee’s Environmental Attributes. ARTICLE VI. Indemnification Section 6.1 Indemnification (a) Each Party (the “Indemnifying Party”) agrees to defend, indemnify and hold harmless the other Party and the other Party’s elected and appointed officials, officers, directors, employees, representatives, and agents (collectively the “Indemnified Party”) against any and all losses, damages, claims, expenses and liabilities for physical damage to property and for physical injury to any person, including, without limitation, reasonable attorneys’ fees (“Damages”), to the extent resulting from or arising out of (i) any operations or activities of the Indemnifying Party on the Lessor Property or Premises; (ii) any negligent or intentional act or omission on the part of the Indemnifying Party; or (iii) any breach of this Lease by the Indemnifying Party. Nothing in this Section shall relieve Lessor or Lessee of any liability to the other for any breach of the Lease. This indemnification obligation shall apply notwithstanding any negligent or intentional acts, errors or omissions of the indemnities but the Indemnifying Party’s liability to pay damages to the Indemnified Party shall be reduced in proportion to the percentage by which the indemnities negligent or intentional acts, errors or omissions caused the Damages. Neither Party shall be indemnified for its Damages resulting from its sole negligence or intentional wrongful acts. These indemnity provisions shall not be construed to relieve any insurer of its obligations to pay claims consistent with the provisions of a valid insurance policy. This indemnification provision shall survive the expiration or termination of this Lease. (b) Lessee shall indemnify, defend and hold harmless Lessor and its elected and appointed officials, officers, employees and agents against any and all suits, actions, response actions, orders, losses, damages, civil or criminal penalties, fees, costs, expenses, claims or liabilities (including without limitation, attorneys’ fees and expenses) arising out of, or in connection with, the release (or alleged release) of any Hazardous Substances introduced to or handled on the Lessor Property by Lessee or its contractors, suppliers, or agents, or violations (or alleged violations) of any Environmental Laws by the Lessee or its officers, employees, agents, contractors or suppliers, including without limitation, with respect to damage to property, including the costs of investigation, cleanup, removal, remedial, corrective or response action. Notwithstanding the foregoing provisions, Lessee shall not be responsible for any Damages to the extent attributable to Hazardous Substances present on the Lessor Property prior to the Effective Date or introduced or handled by Lessor or its agents, contractors and representatives. Section 6.2 Damage to Lessor Improvements In the event Lessor suffers damage to the Lessor Property or any improvements on the Lessor Property during Lessee’s construction, installation, operation and maintenance of the Facility on the Premises, Access Premises, and Transmission Premises. Lessee shall reimburse Lessor for the costs to repair or replace any such damage or pay Lessor fair compensation for any such losses or damage. ARTICLE VII. Assignment; Encumbrance of Lease Section 7.1 Right to Encumber (a) Lessee may at any time mortgage or encumber all or any part of its interest in the Lease and rights under this Lease and/or enter into a collateral assignment of all or any part of its interest in the Lease or rights under this Lease to any entity providing equity or debt financing for the Facility (“Lender”) without the consent of Lessor. Any Lender shall have no obligations under this Lease until such time as it exercises its rights to acquire Lessee’s interests subject to the lien of Lender’s mortgage by foreclosure or otherwise assumes the obligations of Lessee directly. Lessee shall notify Lessor of the identity and notice address for any Lender. (b) Lessor and Lessee agree that, once all or any part of Lessee’s interests in the Lease are mortgaged or assigned to a Lender, they will not modify or terminate this Lease without the prior written consent of the Lender. Lessee agrees to cooperate with any Lender and agrees to negotiate in good faith with respect to any modifications to this Lease which may be requested by any Lender. (c) Lessor agrees that any Lender shall have the right to make any payment and to do any other act or thing required to be performed by Lessee under this Lease, and any such payment, act or thing performed by Lender shall be as effective to prevent a default under this Lease and any forfeiture of any of Lessee’s rights under this Lease as if done by Lessee itself. (d) During the time all or any part of Lessee’s interests in the Lease are mortgaged or assigned to any Lender, if Lessee defaults under any of its obligations and Lessor is required to give Lessee notice of the default Lessor shall also be required to give Lender notice of the default at the address provided by Lessor pursuant to Section 7.1(a). If Lessor becomes entitled to terminate this Lease due to an uncured default by Lessee, Lessor will not terminate this Lease unless it has first given written notice of the uncured default and of its intent to terminate this Lease to the Lender and has given the Lender at least thirty (30) days to cure the default to prevent termination of this Lease. If within such thirty (30) day period the Lender notifies the Lessor that it must foreclose on Lessee’s interest or otherwise take possession of Lessee’s interest under this Lease in order to cure the default, Lessor shall not terminate this Lease and shall permit the Lender a reasonable period of time necessary for the Lender, with the exercise of due diligence, to foreclose or acquire Lessee’s interest under this Lease and to perform or cause to be performed all of the covenants and agreements to be performed and observed by Lessee. The time within which Lender must foreclose or acquire Lessee’s interest shall be extended to the extent Lender is prohibited by an order or injunction issued by a court or the operation of any bankruptcy or insolvency law from commencing or prosecuting the necessary foreclosure or acquisition. The extension of time provided for foreclosure shall not apply to defaults consisting solely of a failure to pay Rent or other amounts due Lessor. (e) The acquisition of all or any part of Lessee’s interests in the Lease by any Lender through foreclosure or other judicial or non-judicial proceedings in the nature of foreclosure, or by any conveyance in lieu of foreclosure, shall not require the consent of Lessor nor constitute a breach or default of this Lease by Lessee, and upon the completion of the acquisition or conveyance Lessor shall acknowledge and recognize Lender as Lessee’s proper successor under this Lease upon Lender’s cure of any existing Lessee defaults and assumption of the obligations of Lessee under this Lease prospectively. (f) In the event this Lease is rejected by a trustee or a debtor-in-possession in any bankruptcy or insolvency proceeding Lessor agrees, upon request by any Lender within thirty (30) days after the rejection or termination and subject to the continuing qualification of the Facility as a CSG under the CSG Rules, to execute and deliver to Lessee or Lender a new Lease for the Premises which (i) shall be effective as of the date of the rejection or termination of this Lease, (ii) shall be for a term equal to the remainder of the term of the Lease before giving effect to such rejection or termination, and (iii) shall contain the same terms, covenants, agreements, provisions, conditions and limitations as are contained in this Lease (except for any obligations or requirements which have been fulfilled by Lessee or Lender prior to rejection or termination). Prior to the execution and delivery of any such new lease Lessee, or Lender shall (i) pay Lessor any amounts which are due Lessor from Lessee, (ii) pay Lessor any and all amounts which would have been due under this Lease but for the rejection or termination from the date of the rejection or termination to the date of the new lease, (iii) agree in writing to perform or cause to be performed all of the other covenants and agreements to be performed by Lessee under this Lease to the extent Lessee failed to perform them prior to the execution and delivery of the new lease; and (iv) confirm or reestablish eligibility of the Facility as a CSG under the CSG Rules then in effect. Section 7.2 Assignment Lessee may not assign, sublease, transfer or convey any portion of its interests in this Lease without the prior written consent of Lessor, which shall not be unreasonably withheld, conditioned or delayed, except for (i) assignment of its rights in their entirety to an entity created to own and operate the Facility and which is owned by Lessee, and (ii) any collateral assignment to a Lender as set forth in Section 7.1(a). Lessor shall notify Lessee of any such assignment. Any other such purported assignment, sublease, transfer or conveyance without the required consent from Lessor shall be void. Section 7.3 Continuing Nature of Obligations (a) The solar easement and related rights granted by Lessor in this Lease to Lessee are an easement in gross, representing interests personal to and for the benefit of Lessee, its successors and assigns, as owner of the rights created by the easement. The easement and other rights granted by Lessor in this Lease are independent of any lands or estates or interest in lands, there is no other real property benefiting from the solar easement and related rights granted in this Lease and, as between the Premises and other tracts of property, no tract is considered dominant or servient as to the other. (b) The burdens of the solar easement and all other rights granted to Lessee in this Lease shall run with and against the Premises and the Easement Premises and shall be a charge and burden on the Premises and the Easement Premises and shall be binding upon and against Lessor and its successors, assigns, permittees, licensees, lessees, employees and agents. The Lease, including the solar easement, shall inure to the benefit of Lessee and its permitted successors, assigns, permittees, licensees and lessees. Lessor acknowledges that any sale or conveyance of the Lessor Property or PW Building shall be subject to the leasehold and easement interests of Lessee in this Lease. ARTICLE VIII. Condemnation/Force Majeure Section 8.1 Condemnation If eminent domain proceedings are commenced against all or any portion of the Premises, and the taking and proposed use of such property would prevent or adversely affect Lessee’s construction, installation or operation of the Facility on the Premises or related facilities, the Parties shall either amend this Lease to reflect any necessary relocation of the Facility which will preserve the value and benefit of the Lease to Lessee, together with any corresponding payments, or, at Lessee’s option, this Lease may be terminated, provided that any such termination shall not terminate Lessee’s rights to participate in any condemnation proceedings or to any award in its favor as set forth in Section 8.2. Section 8.2 Proceeds All payments made by a condemnor on account of a taking by eminent domain shall be the property of the Lessor, except that Lessee shall be entitled to any award or amount paid for the reasonable costs of removing or relocating any of the Facility or the loss of any of the Facility or the loss of use of the Premises pursuant to the Lease. Lessee shall have the right to participate in any condemnation proceedings to this extent. Lessee’s right to compensation as set forth in this Section 8.2 shall survive the termination of this Lease or the taking by the condemnor of possession of the Premises, Access Premises, Transmission Premises, or Lessor Property. Section 8.3 Force Majeure Neither Lessor nor Lessee shall be liable to each other, or be permitted to terminate this Lease, for any failure to perform an obligation of this Lease to the extent such performance is prevented by a Force Majeure, which shall mean an event beyond the control of the Party affected and which, by exercise of due diligence and foresight, could not reasonably have been avoided, and includes, but is not limited to, fire, earthquake, flood, hurricane, tornado, war, epidemics, riot or civil strife, strikes or labor disputes, or the action by any governmental authority to prohibit the performance of the applicable obligation for reasons not attributable to the affected Party. The affected Party shall notify the other Party of the occurrence of the Force Majeure and its effect on performance of the Lease and shall take all reasonable efforts to remove or overcome the effects of the Force Majeure preventing performance of its obligations under this Lease. ARTICLE IX. Default/Termination Section 9.1 Events of Default (a) Subject to Section 7.1, each of the following shall constitute an event of default that shall permit the non-defaulting Party to terminate this Lease or pursue other remedies available at law or equity. (i) any failure by Lessee to pay Rent if the failure to pay continues for thirty (30) days after written notice from Lessor to Lessee and any Lender; (ii) any failure by Lessee to obtain CSG approval from NSP for the Facility by ________, 2016 or to maintain the Facility’s eligibility under the CSG Rules; or (iii) any other material breach of this Lease by either Party which continues for thirty (30) days after written notice of default from the non- defaulting Party or, if the cure will take longer than thirty (30) days, the length of time necessary to effect cure as long as the defaulting Party is making diligent efforts to cure during that time. (b) For all claims, causes of action and damages the Parties shall be entitled to the recovery of actual damages allowed by law unless otherwise limited by the Lease. Neither the enumeration of events of default in Section 9.1 nor the termination of this Lease by a non-defaulting Party shall limit the right of a non-defaulting Party to rights and remedies available at law, including, but not limited to, claims for breach of contract or failure to perform by the other Party and for direct damages incurred by the non-defaulting Party as a result of the termination of this Lease. Section 9.2 Surrender Upon the termination or expiration of this Lease, Lessee shall peaceably surrender the Premises to Lessor and remove the Facility from the Premises at Lessee’s expense as required under Section 4.3 of this Lease. Section 9.3 Specific Performance Lessor acknowledges and agrees that should Lessor breach any of its obligations hereunder or otherwise fail to permit Lessee to exercise any of the rights and privileges granted herein, damages would be difficult to calculate and money damages would not be sufficient to compensate Lessee for such breach. As a result, Lessee shall have the right to seek specific enforcement of this Lease. In that event, Lessor agrees that Lessee has no adequate remedy at law. Section 9.4 No Consequential Damages Notwithstanding anything to the contrary in this Lease, neither Lessee nor Lessor shall be entitled to, and each of them expressly waives, any and all rights to recover consequential, incidental, punitive, indirect or exemplary damages, including, but not limited to, loss of use, loss of revenues, loss of profit, interest charges, or cost of capital, however arising, whether in contract, tort, equity or otherwise, with respect to any claim, action or damages arising from or in connection with this Lease. ARTICLE X. Miscellaneous Section 10.1 Notice Notices, consents or other documents required or permitted by this Lease must be given by personal delivery, reputable overnight courier, telecopier or U.S. certified mail postage prepaid and shall be sent to the respective parties as follows: To Lessor: City of Edina ________________ ________________ (___) ___-______ To Lessee: __________________ ________________ ________________ (___) ___-______ Notice shall be deemed delivered upon receipt or refusal, if personally delivered, upon the date of actually delivery or refusal shown on the courier’s delivery receipt if sent by overnight courier, and on the fourth business day after deposit in the U.S. mail if sent by certified mail. Any Party may change the address for notice by notice to the other Party. Section 10.2 No Third Party Beneficiaries Nothing in this Agreement shall be construed to create any duty to, or standard of care with reference to, or liability to, any person not a party to this Agreement. Except for the rights of Lenders set forth above, no provision of this Lease is intended to nor shall it in any way inure to the benefit of any third party so as to constitute any such person a third party beneficiary under this Lease, or of any one or more of the terms of this Lease, or otherwise give rise to any cause of action in any person not a Party to this Lease. Section 10.3 Entire Agreement It is mutually understood and agreed that this Lease constitutes the entire agreement between Lessor and Lessee and supersedes any and all prior oral or written understandings, representations or statements, and that no understandings, representations or statements, verbal or written, have been made which modify, amend, qualify or affect the terms of this Lease except for the provisions of Lessee’s proposal, dated September ___, 2015, which are incorporated in this Lease by reference. This Lease may not be amended except in a writing executed by both Parties. Section 10.4 Governing Law This Lease is made in Minnesota and shall be governed by the laws of the State of Minnesota. This instrument is exempt from Minnesota deed tax. Section 10.5 Cooperation Each of the Parties, without further consideration, agrees to execute and deliver such additional documents and take such action as may be reasonably necessary to carry out the purposes and intent of this Lease and to fulfill the obligations of the respective Parties. Section 10.6 Waiver Neither Party shall be deemed to have waived any provision of this Lease or any remedy available to it unless such waiver is in writing and signed by the Party against whom the waiver would operate. Any waiver at any time by either Party of its rights with respect to any rights arising in connection with this Lease shall not be deemed a waiver with respect to any subsequent or other matter. Section 10.7 Relationship of Parties The duties, obligations and liabilities of each of the Parties are intended to be several and not joint or collective. This Lease shall not be interpreted or construed to create an association, joint venture, fiduciary relationship or partnership between Lessor and Lessee or to impose any partnership obligation or liability or any trust or agency obligation or relationship upon either Party. Lessor and Lessee shall not have any right, power, or authority to enter into any agreement or undertaking for, or act on behalf of, or to act or be an agent or representative of, or to otherwise bind, the other Party. Section 10.8 Severability Should any provision of this Lease be or become void, illegal or unenforceable, the validity or enforceability of the other provisions of the Lease shall not be affected and shall continue in full force. The Parties will, however, use their best efforts to agree on the replacement of the void, illegal or unenforceable provisions with legally acceptable clauses which correspond as closely as possible to the sense and purpose of the affected provision and the Lease as a whole. Section 10.9 Counterparts This Lease may be executed in two or more counterparts and by different parties on separate counterparts, all of which shall be considered one and the same agreement and each of which shall be deemed an original. [Signature pages to follow] CITY OF EDINA, a Minnesota municipal corporation By: Its: ________________________________ STATE OF ______________ ) ) ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this __ day of ____________, 2015 by _________________, the _________________ of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation. ________________________________ Notary Public [LESSOR] ____________________, a _____________ By: Its: STATE OF ______________ ) ) ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this __ day of ________________, 2015 by ________________________, the _________________________ of ______________, a ________________, on behalf of the __________. Notary Public EXHIBIT A Description of Lessor Property, Premises, and Access and Transmission Premises 1. Lessor Property The Easterly 55 feet of Lot 3, and all of Lots 4, 5, and 6, Block 5, Edina Interchange Center, according to the recorded plat thereof, Hennepin County, Minnesota. 2. Premises [to be determined] 3. Access Premises [to be determined] 4. Transmission Premises [to be determined] 5. Easement Premises [TBD] [to be determined] EXHIBIT B NSP Interconnection Point Interconnection of the Facility with NSP will be [TBD] unless otherwise required by NSP. EXHIBIT C RENT EXHIBIT D INSURANCE 1. Lessee shall procure and maintain throughout the Term, at its own expense, the following policies of insurance: (a) Workers' Compensation and Employer's Liability insurance that complies with the laws of Minnesota to the extent of statutory limits, if applicable including a waiver of subrogation to Lessor; (b) Comprehensive or Commercial General Liability insurance with bodily injury and property damage combined single limits of at least $2,000,000 per occurrence. Such insurance shall include, but not necessarily be limited to, specific coverage for contractual liability encompassing the indemnification provisions in this Lease, broad form property damage liability, personal injury liability, explosion and collapse hazard coverage, and products/completed operations liability coverage; (c) Comprehensive automobile liability insurance to the extent applicable with bodily injury and property damage combined single limits of at least $1,000,000 per occurrence covering vehicles owned, hired, or non-owned; and (d) All other insurance required by Applicable Laws as deemed appropriate by Lessee. 2. All policies of insurance required hereunder shall be with an insurer authorized by law to do business in Minnesota. All insurers shall be issued from companies satisfactory to Lessor and have a rating of A- or better in the current A.M. Best Rating Guide. 3. The amounts of insurance required above may be satisfied by Lessee buying primary coverage in the amounts specified or by buying a separate excess umbrella liability policy together with the lower limit primary underlying coverage. The structure of the coverage is Lessee’s option, as long as the total amount of insurance meets the requirements of this Lease. 4. The policies required of Lessee shall be "occurrence" form policies. Lessee may not use "claims-made" form coverage to meet its obligations without the prior written consent of each such policy from Lessor. 5. Lessee’s Commercial General Liability policy and Umbrella or Excess Liability policies shall include each of the following endorsements, and its workers' compensation and automobile liability policies shall include endorsement (d) listed below: a. The City of Edina and its elected and appointed officials, directors, officers, employees and agents shall be additional insureds under all policies including ongoing operations and completed operations. b. The policies are to be primary with respect to the interest of the City of Edina, and its elected and appointed officials, directors, officers, employees and agents, and any other insurance maintained by any of them shall be excess and not contributory with Lessee’s insurance. c. Each insurer shall waive all rights of subrogation against the City of Edina and its elected and appointed officials, directors, officers, employees, and agents. d. Notwithstanding any other provision of a policy, no policy shall be cancelled or changed in a material way by the insurer or expire without thirty (30) days prior written notice to Lessor. e. Each insurer shall expressly agree that (i) the procurement of the applicable policy and the inclusion of the City of Edina and other persons listed in Section 5(a) as additional insureds does not waive any of the defenses of governmental immunity available under Minnesota law as it now exists and as it may be amended in the future; (ii) the City of Edina shall be responsible for asserting any defense of governmental immunity and may do so at any time, including upon the timely request of the applicable carrier; and (iii) the insurance carrier shall not deny coverage under any policy nor deny any of the rights and benefits accruing to the City of Edina and other additional insureds under the applicable policy due to the availability of a governmental immunity defense unless and until a court of competent jurisdiction has confirmed the applicability of governmental immunity asserted by the City of Edina in a non-applicable final order or judgment. 6. Lessee or its insurers or agents shall provide Lessor with certificates of insurance evidencing the policies and endorsements described prior to commencing any physical activities on the Lessor Property. Failure to obtain the insurance coverage required shall in no way relieve or limit Lessee’s obligations and liabilities under other provisions of this Agreement. 7. If the Facility is destroyed or materially damaged, and there are sufficient insurance proceeds available to repair or replace the Facility, Lessee shall use such proceeds to cause the Facility to be rebuilt and placed in commercial operation as soon as practicable. EXHIBIT E Defined Terms The terms defined below, when capitalized and used in the Lease, shall have the meanings given to them in this Exhibit E. 1. Applicable Laws: All applicable laws, statutes, treaties, codes, ordinances, regulations, orders, licenses, permits, and rules of any governmental authority, now in effect or enacted in the future, as amended, and as interpreted and applied, and all applicable judicial, administrative, arbitration and regulatory decrees, judgments, injunctions, writs, orders, and awards. 2. Environmental Attributes: All attributes of an environmental or other nature that are created or otherwise arise from the Facility, generation of electricity using sunlight as a source of energy, either in its own right or in contrast to the generation of electricity using nuclear or fossil fuels or resources, including, but not limited to, tags, certificates or similar products or rights associated with solar energy as a “green” or “renewable” energy resource, including any and all environmental air quality credits, emissions reductions, allowances, offsets or other benefits related to the use of solar energy at the Lessor Property in a manner which reduces, displaces or offsets emissions resulting from fuel combustion pursuant to any existing or future international, federal, regional, state or local legislation, regulation or agreement or voluntary agreement, and the aggregate amount of credits, offsets or other benefits related to any environmental or renewable energy credit trading program, information system or tracking system associated with the energy generated from the Facility, and any credits, allowances, offsets, or emission or pollution reductions for substances such as mercury, nitrogen oxide, sulfur dioxide, carbon dioxide, carbon monoxide, particulate matter, or other contaminants or air, water or soil under federal, state, regional or local law or any international regulatory or voluntary program, including the United Nations Framework Convention on Climate Change and related Kyoto Protocol and similar or successor programs, agreements, laws and regulations. “Environmental Attributes” does not include investment tax credits, or any similar tax credits, or cash grants, production incentives or similar tax or cash benefits, whether or not such tax credits or cash benefits arise from or are related to the Facility’s use or generation of solar energy. 3. Environmental Law: Any federal, state and local laws, including statutes, regulations, rulings, orders, administrative interpretations and other governmental restrictions and requirements, relating to the production, handing, release, discharge, treatment or disposal of air pollutants, water pollutants, process waste water, Hazardous Substances, toxic substances or otherwise relating to the natural environment or natural resources, each as amended from time to time, including, but not limited to (i) the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.; (ii) the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251 et seq.; (iii) the Resource Conservation and Recovery Act of 1976, as amended, 42 U.S.C. § 6901 et. seq.; (iv) the Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended, 42 U.S.C. § 9601 et seq.; (v) the Toxic Substances Control Act, as amended, 15 U.S.C. § 2601 et seq.; (vi) Occupational Safety and Health Act of 1970; (vii) the Emergency Planning and Community Right-to-Know Act, 42 U.S.C. § 11001 et seq.; and (viii) any other similar applicable federal, state or local law. 4. Hazardous Substance: (A) Any substance which is listed, defined, designated or classified under any Environmental Law as a (i) hazardous material, substance, constituent or waste, (ii) toxic material, substance, constituent or waste, (iii) radioactive material, substance, constituent or waste, (iv) dangerous material, substance, constituent or waste, (v) pollutant, (vi) contaminant, or (vii) special waste; (B) any material, substance, constituent or waste regulated under any Environmental Laws; or (C) petroleum, petroleum products, radioactive materials, polychlorinated biphenyl, pesticides, asbestos, or asbestos-containing materials. 5. NSP: Northern States Power Company, a Minnesota corporation, and its successors and assignees. 6. PPA: Any contract or agreement or other arrangement pursuant to which Lessee sells the electricity and related capacity to NSP or any other purchaser. 7. Prudent Electric Industry Practice: Those methods and that equipment, as changed from time to time, that are commonly used and accepted in electrical engineering and operations to operate electrical equipment lawfully and with safety, dependability and efficiency, including, but not limited to, the requirements of the National Electric Safety Code, the National Electrical Code, NSP, and any Requirement of Law. Date: October 20, 2015 Agenda Item #: IV.M. To:Mayor and City Council Item Type: Request For Purchase From:Ryan Browning, I.T. Manager Item Activity: Subject:Request For Purchase - Police and City Hall Video Surveillance System Replacement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve proposal for the purchase of a replacement Video Surveillance System covering the Police Department and City Hall. INTRODUCTION: The current security camera system protecting the Police Department and City Hall was installed when the building opened and has reached the end of its life and is in need of replacement. ATTACHMENTS: Description Request For Purchase - Police & City Hall Surveillance System City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Mayor and City Council ☒ ☐ Ryan Browning, I.T. Manager Request For Purchase - Police and City Hall Video Surveillance System Replacement September 23, 2015 October 23, 2015 Pro-Tec Design – MN State Contract # S-813(5) $87,916.63 Recommended Quote or Bid: Pro-Tec Design $87,916.63 Information/Background: The current security camera system protecting the Police Department and City Hall was installed when the building opened and has reached the end of its life and is in need of replacement. In addition to using low-resolution cameras, this system is not able to integrate with the system in use at other facilities. This replacement will not only give us clearer images, but will also allow the monitoring of most city facilities from a single application. This project will also require the purchase of an additional network switch. The cost of this switch is expected to be $7,500. This purchase is within budget and will be purchased off the State contract. If approved, the new system will be installed before the end of the year. Date: October 20, 2015 Agenda Item #: IV.N. To:Mayor and City Council Item Type: Request For Purchase From:Patty McGrath, General Manager Edinborough Park/Aquatic Center Item Activity: Subject:Request for Purchase - Edinborough Park Boiler Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase of replacement boiler at Edinborough Park. INTRODUCTION: Replace the main park boiler at Edinborough Park. The boiler provides heat to the domestic water supply throughout the entire Park.. This boiler is essential to Park operations. ATTACHMENTS: Description RFP Report Quotes for Park Boiler City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 City Council ☒ ☐ Patty McGrath, General Manager Edinborough Park/Aquatic Center Edinborough Park Replacement Boiler 9/28/2015 10/28/2015 Daikin Corporate Mechanical Horwitz NSI $21,485 $23,822 $24,780 Recommended Quote or Bid: Daikin Information/Background: It is necessary to replace the main park boiler at Edinborough Park. The boiler provides heat to the domestic water supply throughout the entire Park. This boiler is essential to Park operations. The useful life on a boiler is approximately 10 years. The main park boiler was installed in 2004. By 2015, we will have surpassed the useful life of an average boiler. Providing heat in the facility would be necessary for us to operate during the months we experience colder weather. Vision 20/20, Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. The existing boiler is 85% efficient and we would be able to replace it with a boiler that is approximately 95% efficient, increasing energy savings. Date: October 20, 2015 Agenda Item #: IV.O. To:Mayor and City Council Item Type: Request For Purchase From:Patty McGrath, General Manager Edinborough Park/Aquatic Center Item Activity: Subject:Request for Purchase - Edinborough Park - North Sidewalk Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase of the replacement of sidewalks on the North side of the facility. INTRODUCTION: Replace the deteriorating concrete on the sidewalks on the North side of the facility. The concrete is original to the park and was poured in 1987. The useful life on concrete is approximately 20 years but varies depending on use, weight and weather. The deterioration has become a liability issue. ATTACHMENTS: Description RFP Report Quotes for North Sidewalk Concrete EP Aerial photo sidewalk replacements City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 City Council ☒ ☐ Patty McGrath, General Manager Edinborough Park/Aquatic Center Edinborough Park North Sidewalk Replacement 10/6/2015 11/6/2015 Kali Concrete Hage Concrete Works $30,486 $43,000 Recommended Quote or Bid: Kali Concrete Information/Background: Replace the deteriorating concrete on the sidewalks on the North side of the facility. The concrete is original to the park and was poured in 1987. The useful life on concrete is approximately 20 years but varies depending on use, weight and weather. The concrete on the North sidewalk is deteriorating and has become a serious tripping hazard. It has been in place for 28 years and exceeded the life expectancy. This sidewalk is used by many residents living in the condos to access the Park and businesses in the Corporate Center. The child care center (located in the Corporate Center) and the Edina Swim Club regularly use this area for a wide variety of children’s activities and run the risk of trips and falls with their participants. Furthermore, this area is adjacent to the patio used by guests of the Residence Inn and is not very esthetically pleasing. Over the years, several sections have been patched and even those sections are starting to crumble. This project is an approved 2015 CIP with a budget of $32,300 and being funded by the Construction Fund. Replacing the concrete will decrease the tripping hazard, decrease our liability, and improve the access for residents and guests of Edinborough Park. Vision 20/20 Objective 1 states the City maintain strong residential neighborhoods. Maintaining and improving the condition of our neighborhood street and sidewalks is essential. Date: October 20, 2015 Agenda Item #: IV.P. To:Mayor and City Council Item Type: Request For Purchase From:Patty McGrath, General Manager Edinborough Park/Aquatic Center Item Activity: Subject:Request for Purchase - Edinborough Park Exterior Doors Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase for replacement of all exterior doors of to improve energy efficiency and the first impressions of the facility. INTRODUCTION: The exterior entryway doors are the original doors installed when the park first opened in 1987. They are over 28 years old and have become difficult to lock. The interior components of the doors are also deteriorating and have become expensive to repair. The new doors will also be much more energy efficient. ATTACHMENTS: Description RFP Report EP Exterior Door Quotes City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 City Council ☒ ☐ Patty McGrath, General Manager Edinborough Park/Aquatic Center Edinborough Park – Exterior Door Replacement 10/6/2015 11/6/2015 Brin Northwestern Glass Company Empire Door & Glass Co. Tee Jay North, Inc. $78,813.00 $93,018.18 $104,732.00 Recommended Quote or Bid: Brin Northwestern Glass Company Information/Background: Edina parks and public buildings are the essential components of the foundation of our city. The exterior doors and frames are the first thing people see when they enter Edinborough Park. The doors are original to the park and have corroded components. The doors do not lock well which could result in safety issues inside the park. The doors are difficult to open which is a challenge for kids and older adults. The doors are discolored and appear neglected to the public using the park. As Edinborough Park works toward improved financial stability, one of our goals is to increase usage of the facility and create a welcoming environment. Replacing the doors will create a positive first impression and demonstrate good stewardship of the facility. The new doors would meet ADA requirements and locking specifications, while provide energy savings as they are Low E tempered insulated glass units with an approximate efficiency rating of 95%. These doors are designed for longevity and durability for a structure such as Edinborough Park. This is an approved 2015 CIP with a budget of $93,215 and is being funded by the Environmental Efficiency Fund. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Date: October 20, 2015 Agenda Item #: V.A. To:Mayor and City Council Item Type: Report / Recommendation From:Jeff Brown, Community Health Administrator Item Activity: Subject:Bloomington Public Health Update Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Through an annual contract, Bloomington Public Health (BPH) delivers community health services to Edina residents of all ages through senior health promotion, vulnerable adult assessments, public health nurse clinics, high risk home assessments, public health emergency preparedness, and community health educational opportunities. In addition, BPH works closely with Edina schools and daycares to increase youth assets and help prevent high risk behaviors, provides outreach to new parents with high risk children, and administers the WIC Program, a food and nutrition program for pregnant women, infants and children in need. Services such as health screenings, health promotions and immunizations for elderly are coordinated with the Edina Senior Center and senior living complexes. Public health nurses also coordinate with Edina Police, Fire and Health Departments regarding vulnerable adult assessments, partner with the Edina Resource Center to connect residents with resources and services, and counsel with parish nurses and faith communities. Bonnie Paulsen, BPH Director, will provide an overview of Bloomington Public Health's 2014 annual report. ATTACHMENTS: Description 2014 Public Health Annual report Creating Wellness in Bloomington , Edina and Richfield 2014 Annual Report to the Community Bloomington Division of Public Health Serving Bloomington, Edina and Richfield The times, they are a changin’ Bob Dylan 1964 1 That line from the Bob Dylan song really could state what 2014 was for Bloomington Public Health. There were retirements of three long time employees – a Public Health Nurse, a Nurse Manager and the Public Health Administrator. And to add to the change in Bloomington, the longtime City Manager also decided to retire. Sometimes change can be unsettling for those involved, but it can also be a time to accept new challenges and new ways of thinking and doing. Bloomington Public Health, despite all of the changes, continued to provide quality services to the residents of Bloomington, Edina and Richfield. We have always shared the data of the services we provide with you in our annual report. What we don’t often share with you are some of the stories. We at the health department often get to know these “stories” about the people we serve. We know how valuable our services are to you, the residents of the City of Bloomington. Someone once said to me that data makes you credible, but stories will make you memorable. We will continue to give you data and to show our work, but this year I wanted to make sure you heard some of our stories. The stories are of people who live in your community and how we are helping to make their lives a little easier and a little healthier each and every day. I want to thank the staff of Bloomington Public Health for the work they do every day serving the residents of Bloomington, Edina and Richfield. Their care, compassion and passion for the work they do are obvious to me. I can’t believe I have been working for Bloomington for one year already. The time truly went quickly with learning new staff, new partnerships and new ways of doing things. I also hope you enjoy the stories behind all of the data we give you. They are truly inspiring to me and I hope they are to you also. Bonnie Paulsen, Public Health Administrator 2 Table of Contents Creating Wellness 3 Protecting Our Community’s Health 4 Protecting the Health of Community Members 5 Top 10 Health Issues in Bloomington, Edina and Richfield 7 Service Areas 8 Clinical Services 9 Disease Prevention and Control Services 13 Emergency Preparedness and Response Services 15 Family Health Services 17 Health Promotion Services 21 Vulnerable Adult and Senior Services 25 Community Participation 31 2014 Financials 33 2014 Staffing 34 Who we are | Mission | Community Impact Back Strategic Plan 30 Accreditation 29 Creating Wellness The work of public health makes it possible for all of us to be well . Public health is the science of protecting and improving the health of families and communities. It does this by promoting healthy lifestyles, preventing injuries and reducing the spread of infectious diseases. More broadly, public health protects the health of entire populations. For example, whooping cough is an important public health concern because one person can easily spread the disease through the population. Overall, Public Health’s accomplishments include safer drinking water, infectious disease control, seatbelt safety laws, wide-spread vaccination, safer and healthier foods, and smoke-free dining and parks. With each success, we continue to improve the health of our population. In our work, we promote , protect and improve the health of our community. In our community, the Public Health Division works to eliminate health inequity by promoting healthcare equity, quality and accessibility. We seek to assure a high level of protection from health threats, including communicable diseases, natural and intentional disasters, and preventable injuries. We seek to improve responsiveness to serious public threats, including emerging infectious diseases and bioterrorism. The Division also works to prevent chronic diseases, such as heart disease, cancer and diabetes. To accomplish this, we use evidence-based practices to reduce chronic disease risk factors, such as poor nutrition, lack of physical activity and tobacco use. Our goal is to make our community a place where everyone has the opportunity to be healthy and everyone can live long and well . 3 4 Protecting Our Community’s Health New tobacco ordinance aims to protect youth and fresh air As experts in population health strategies, Division of Public Health staff provided Bloomington City Council members with guidance in its decision to update the Clean Indoor Air, Parks and Licensing ordinances prohibiting the use of e-cigarettes in public places. The update also prohibits cigars from being sold singly. Helping to keep youth from trying tobacco and assuring clean air for residents is at the heart of this ordinance that passed on November 17, 2014. Public Health experts called attention to a Centers for Disease Control study finding that youth who had never smoked conventional cigarettes but who used e-cigarettes were almost twice as likely to have intentions to smoke conventional cigarettes as those who had never used e-cigarettes. The study also found that in 2013 more than a quarter million middle school and high school students never smoked regular cigarettes but had used e-cigarettes. One concern about e-cigarettes is that many contain nicotine which is addictive. According to Minnesota Student Survey data for 2013-14, cigarette use has been consistently decreasing among both 9th grade males and females in Bloomington since 1995. This ordinance update aims to continue this trend and help keep all of our community members healthy. Protecting the Health of Community Members Joey’s mom said she wanted to be in a smoke-free living space but had nowhere else to go. 5 Joey was diagnosed with asthma at three months of age. Joey’s doctor gave his mom a nebulizer and instructed her to give Joey nebulizer treatments every 4 hours or as needed. However, Joey’s mom noticed that when she and Joey went out of town for the weekend, Joey’s breathing improved and he didn’t need the medicine. This first-time mother didn’t smoke, but most of the other people in the house smoked and did so inside. After Joey was diagnosed with asthma, our Public Health Nurse began home visits with this family. She talked with Joey’s mom about the harm of second-hand smoke for Joey’s asthma. Joey’s mom said she wanted to be in a smoke-free living space but had nowhere else to go. Our Public Health Nurse completed eight home visits with Joey’s mom. At least once during every home visit our nurse gave positive reinforcement to household members who smoked outside: “I saw a lot of cigarette butts outside by the door. That’s awesome that sometimes people are smoking outside. That makes a huge difference in Joey’s ability to breath.” “Wow, was this a stressful week for the house? It smells like a lot of people have been smoking in here. How do you think Joey feels when he doesn’t get clean air?” “That’s cool of you to go outside to smoke. Joey is lucky to have you as an aunt and watching out for him.” At a later home visit, the house didn’t smell like smoke at all! Despite sub-zero temperatures, everyone had been smoking outside, and the house is now smoke-free. Joey hasn’t needed a nebulizer treatment in weeks. 6 Top 10 Health Issues In Bloomington , Edina and Richfield Richfield • Maternal and Child Health • Nutrition, Obesity and Physical Activity • Social and Emotional Wellbeing • Sexual and Reproductive Health • Mental Illness • Aging of the Population • Alcohol, Tobacco and Drug Use and Abuse • Intentional Injury Prevention • Individual and Family Emergency Preparedness • Immunization and Infectious Disease Prevention Bloomington • Maternal and Child Health • Nutrition, Obesity and Physical Activity • Social and Emotional Wellbeing • Mental Illness • Aging of the Population • Alcohol, Tobacco and Drug Use and Abuse • Intentional Injury Prevention • Individual and Family Emergency Preparedness • Immunization and Infectious Disease Prevention • Food-Borne Illness Prevention Edina • Nutrition, Obesity and Physical Activity • Aging of the Population • Alcohol, Tobacco, Drug Use and Abuse • Social and Emotional Wellbeing • Mental Illness • Unintentional Injury • Intentional Injury Prevention • Maternal and Child Health • Immunization and Infectious Disease Prevention • Health Care Access 7 Service Areas The Public Health Division is comprised of six service areas. Each area provides unique services that are vital to fulfilling the Division’s mission to promote, protect and improve the health of our community. Service areas include the following: Clinical Services Disease Prevention & Control Services Emergency Preparedness and Response Services Family Health Services Health Promotion Services Vulnerable Adult and Senior Services 8 She was ready to quit breastfeeding and ask for formula , but . . . Clinical Services offer Breast and Cervical Cancer Screenings. The Women, Infants and Children (WIC) Nutrition Program provides nutrition education, breastfeeding counseling and support and food vouchers for low-income pregnant and breast feeding women, infants and children to age five. 9 10 Julia , a non-English-speaking, pregnant woman with one child arrived in Minnesota to stay at a shelter for domestic violence victims. One of our Public Health Nurses and a Community Health Specialist visited her while in the shelter to provide culturally appropriate community resources. Our nurse helped her make changes to the public-funded health insurance she needed to cover the Cesarean delivery for her second child. Julia wanted to breastfeed her new baby, but right after her baby’s birth she was having trouble breastfeeding. She was ready to quit breastfeeding and ask for formula, but she agreed to meet with her Public Health Nurse and our WIC Breastfeeding Consultant and Interpreter before she did. A few days later, Julia’s English-speaking sister called our Public Health Nurse to report Julia had received such wonderful help at WIC that the baby was now breastfeeding well. Everyone is happy, Mom is safe and Baby has a healthy beginning. 11 5513 4992 4781 4555 4529 2010 2011 2012 2013 2014 To t a l # c l i e n t s u n d u p l i c a t e d Number of WIC Clients (unduplicated) Bloomington, Edina and Richfield In 2014, our 4,529 WIC clients made 31,692 clinic visits. Since its beginning in 1974, the WIC Program has earned the reputation of being one of the most successful federally-funded nutrition programs in the United States (USDA, Food and Nutrition Service). Nationally, falling WIC caseloads reflect the continued decline in number of U.S. births, which began in 2008. Improving economic conditions in recent years may have also played a role in the decline in participation (USDA, Economic Research Service). ASSURING QUALITY AND ACCESSIBILITY 2014 Bloomington Edina Richfield Other Cities WOMEN’S BREAST AND CERVICAL CANCER SCREENING Sage Program for uninsured and under-insured women age 40 and older. # clients 79 21 26 448 WIC (WOMEN, INFANTS, AND CHILDREN) For nutritionally at-risk pregnant and breastfeeding women and children up to five years of age. Provides nutrition education, food vouchers, and breastfeed- ing support and counseling. # clients/ # visits 2,149/ 15,875 306/ 2,260 1,490/ 10,482 NA 86%85%87%90%89% 74% 74%75%77% 77% 2010 2011 2012 2013 2014 BER State of MN Pe r c e n t W I C i n f a n t s ev e r b r e a s t f e d 28% 28% 28%28%26% 30% 27%27%29%28% 2010 2011 2012 2013 2014 BER State of MN Breastfeeding Initiation in WIC Bloomington, Edina and Richfield (BER) The Minnesota Department of Health awarded our WIC program in 2014 for surpassing a Healthy People 2020 goal of 82% of babies ever breastfed. Pe r c e n t W I C c h i l d r e n a g e 2 y e a r s a n d o l d e r wh o a r e a t r i s k o f o r a r e o v e r w e i g h t Children in WIC Overweight or at Risk of Overweight Bloomington, Edina and Richfield (BER) In 2014, the percentage of children over age 2 on our WIC program who are overweight or at risk of overweight is the lowest it has been in the last five years. 12 1204 1165 1331 899 775 2010 2011 2012 2013 2014 To t a l # o f s h o t s g i v e n Immunizations Children and Adults Disease Prevention and Control Services seek to reduce risk factors and burdens of preventable, communicable diseases. They promote healthy behaviors, conduct disease and risk factor surveillance, screen for early detection of disease and provide low-cost immunizations for children and adults. Public Health provides a safety net for those without insurance who need immunizations to protect them from diseases such as pertussis, tetanus, diphtheria, measles, mumps and rubella. Access to low-cost immunizations helps prevent the spread of infectious disease. 13 PREVENTING INFECTIOUS DISEASE 2014 Bloomington Edina Richfield Other Cities INFLUENZA Flu shots for adults and children administered on- and off-site. 2738 691 317 105 CHILDHOOD IMMUNIZATIONS (0-18 YEARS) Immunizations for tetanus, diphtheria, pertussis, measles, mumps, rubella, hepatitis B, polio, Hib, varicella and pneumococcal disease. 81/ 250 20/ 42 13/ 46 42/ 170 ADULT IMMUNIZATIONS Immunizations for tetanus, hepatitis B, hepatitis A, polio and pneumococcal disease. 48/ 89 15/ 44 4/ 9 53/ 125 MANTOUX Tuberculosis testing for employers, employees, students, immigrants and job seekers. 156 5 12 117 # seasonal flu shots # clients/ # shots # clients/ # shots # tests 4439 4104 3506 4488 3851 2341 00 2010 2011 2012 2013 2014 Seasonal flu H1N1 To t a l # i m m u n i z a t i o n s g i v e n Influenza The average number of seasonal flu shots given in the last five years is 4,078. In 2014 we gave 227 fewer flu shots than the five-year average. 14 Emergency Preparedness and Response Services efforts improve the City’s capacity for responding to any health emergency and increase community preparedness. We build relationships with community partners, including police, fire, emergency management, faith- and community-based organizations and others. We conducted Community Emergency Response Team (CERT) training for 32 individuals in 2014. 15 INCREASED COMMUNITY PREPAREDNESS 2014 • Participated in Operation Water Woes, which exercised a response to a water contamination incident. • Revised and updated Bloomington Emergency Response Plan. • Conducted Mental Health First Aid training for volunteers. • Approved three plans for Closed Point of Dispensing Partners. Plans covered dispensing emergency prophylaxis for community members. • Participated in Local Technical Assistance Review with Minnesota Department of Health. This review evaluated our ability to respond to a bioterrorism event. • Provided Safety and Emergency Preparedness training to local Girl Scout troops. • Conducted Community Emergency Response Team (CERT) training for 32 individuals. • Completed application for Heart Safe Community designation. 16 17 She needed help to be a good mom to her son . Her son needed help to grow and develop as others his age would . Family Health Services address health concerns and needs of infants, children, adolescents, mothers and families. Programs provide intensive home visiting for parental support, child development monitoring and outreach to families at risk for poor childhood outcomes. 18 Carol had a history of depression and anxiety. Every cry from her infant son with multiple health problems confused her. She needed help to be a good mom to her son. Her son needed help to grow and develop as others his age would. Through the Healthy Families America intensive home visiting program proven to help challenged families, a Public Health Nurse with specialized training works with this family to give them support on this journey. Early on, Carol’s Public Health Nurse was the only person Carol would see. Carol was fearful of who might break into her house, and her anxiety got to be so much she’d have panic episodes. Yet, Carol kept most of her sched- uled visits with her Nurse. Carol said, “I feel like I can trust her and the support and information she gives me is important to me.” When Carol’s baby was 8 months old, her Nurse arranged Early Childhood Special Education (ECSE) services in the home for Carol’s baby. She also arranged for an infant mental health specialist to work with Carol. Carol’s depression and anxiety started to improve. She started on medications and would go outside her home to therapy appointments. There were setbacks, but the Public Health Nurse’s ongoing support and observations helped her to be more aware of her situation and make better decisions so she could be a better mother. Carol’s son is now 2 ½ years old and quickly catching up to peers in areas where he once lagged, like walking and talking. Carol is leaving the house two days a week to attend Early Childhood Family Education classes with her son. She is also adapting to added work responsibilities. Carol still makes it a priority to meet weekly with her Public Health Nurse to ensure she has the joyful interactions with her son she has come to value. Carol said, “I like that we do activities with him, because I don’t think I would do that on my own.” It has been over two years since they met, but the difference the Public Health Nurse made in the lives of these family members is timeless. 427 412 402 410 451 2010 2011 2012 2013 2014 To t a l # c h i l d r e n s e r v e d Help Me Grow South Hennepin Early Intervention Services “My daughter is doing so much better now that she is getting speech therapy services. All children should be required to do the Follow Along Program.” This mom declined help when her daughter failed communication in the Follow Along Program survey at 20 and 24 months. However, the results prompted her to call Help Me Grow when her daughter turned 25 months. This mom learned her daughter qualified for speech therapy services through the school district’s Early Childhood Special Education program. This mom said, “I am grateful for the support and guidance.” 19 IMPROVING THE HEALTH OF FAMILIES 2014 Bloomington Edina Richfield Eden Prairie SCHOOL HEALTH SERVICES • HEAD START Child health and developmental screening. # screenings 46 10 85 1 • SOUTH EDUCATION CENTER ALTERNATIVE On-site school visits with families and monthly childcare consultations. • FAMILY LITERACY ACADEMY Nurses teach immigrant families how to navigate systems such as healthcare, schools and community resources. # clients/ # visits 58/10 NA 36/11 NA CHILD CARE CENTER/CONSULTATIONS Monthly health and safety consultations with daycare center staff and directors. Discontinued after January except at SECA in Richfield. # visits/ # centers 10 /10 3 /3 18 /7 2 /2 HELP ME GROW SOUTH HENNEPIN Families with concerns about their children’s (age 0-3 years) development can access resources for help so children are ready for kindergarten. Nurses assist families through the process and collaborate with Bloomington, Edina, Richfield and Eden Prairie school districts. # referrals/ # visits 172/ 363 67/ 142 91/ 126 121/ 234 FOLLOW-ALONG PROGRAM Helps parents know if their children’s (age 0-3 years) development (playing, talking, laughing, moving, growing) is age-appropriate through periodic questionnaires. # children enrolled 229 62 156 55 VISITS TO FAMILIES • PUBLIC HEALTH NURSE HOME VISITS Visits made for pregnancy, post-partum and newborn care, child development, parenting concerns and help with community resources. # clients/ # visits 252/494 36/87 201/465 NA • INTENSIVE PUBLIC HEALTH NURSE HOME VISITS Visits to at-risk families, post-partum and newborn care. # clients/ # visits 52/641 12/196 57/835 NA • BIRTH CERTIFICATE FOLLOW-UP Information provided to families with new babies. Invited to enroll in Follow-Along Program. Home visits offered. # newborns 685 283 384 NA • COMMUNITY RESOURCE SPECIALIST Bilingual, Spanish-speaking staff provide resources to families. # home visits 85 10 99 NA FAMILY SUPPORT PROGRAM Nurses review police reports to assure families and individuals are linked with needed resources and healthcare. Program funded by United Way. # reports reviewed 370 212 3 NA 29 families/33clients 137 visits 20 21 Health Promotion Services create environments that provide healthy choices for all in the community. The goals are to reduce health risks, such as smoking and obesity, and to increase healthy behaviors. “I am worried for him because I am afraid he will not do as well in school as the other kids. I think he might be overweight because he looks bigger than the other children too,” Rosa said . 22 Rosa takes her son to her neighbor’s house every morning to care for him while she is at work. Next year her son will be going to kindergarten, and she is concerned for him. “I am worried for him because I am afraid he will not do as well in school as the other kids. I think he might be overweight because he looks bigger than the other children too,” Rosa said. Like many of her friends, Rosa must rely on family, friends or neighbors who have no formal childcare training and little familiarity with the American school system. Rosa is not the only mother among her friends with concerns about how her child will do in school. Our Health Promotion Staff became aware of these concerns in the community because of relationships developed between Bloomington Public Health and Latino residents in Bloomington and Richfield. Knowledge about the concerns sparked creative problem solving among our staff and community leaders that led to innovative solutions for nurturing healthy, school-ready kids. In 2013 we began by offering training to 17 Spanish-speaking community members who provided childcare for family, friends and neighbors. The training included physical activity and healthy eating changes that support school readiness. Word about the childcare training spread throughout the community, and in 2014 there is now a Latino Childcare Provider Network of over 120 members. Network Members meet regularly for training in nutrition, physical activity, health and safety and school readiness. Members are excited they are getting the tools they need to help children be healthier and more ready to enter kindergarten . 23 “If you make change in the community you can have health for everyone. First we work in our language and culture, but then we can create community together,” said Ruth Evangelista who is pictured above. Ruth received the 2014 Health Promotion Award for her work to improve the health of Bloomington residents. Ruth’s insight and work to help Spanish-speaking community members locate resources and gain confidence were the inspiration for creating the first Healthy Living Hub at Assumption Church. These provide centralized resources for improving and promoting health in a cultural setting. Because of its success, we worked with community leaders at Potter’s House of Jesus Christ in Bloomington to open another Healthy Living Hub in 2014. This is how we create a healthy community where everyone can have a good quality of life. Health Promotion Award recipient is an inspiration 24 Bloomington and other cities Edina Richfield CLASSES AND OUTREACH Directed to students. Information on preventing tobacco, drug and alcohol use; early sexual activity; teen pregnancy; sexually transmitted infections and other risk behaviors. Healthy behaviors, such as increasing physical activity and healthy nutrition, are promoted. # student attendees 1981 520 418 EDUCATIONAL PRESENTATIONS Directed to parents, adults, community members. Information on healthy behaviors, asset building, limit setting, alcohol, tobacco, other drugs and laws involving youth. # attendees 831 161 381 STATEWIDE HEALTH IMPROVEMENT PROGRAM PRESENTATIONS Directed to health and community organizations. Information on SHIP initiatives including physical activity, nutrition and tobacco reduction. # attendees 123 31 20 SENIOR HEALTH PROMOTION Nurses talk with seniors about measures to promote healthy aging (at senior centers and senior housing complexes). # attendees 265 94 81 CAR SEATS Staff persons, nationally certified as child passenger safety technicians, provide car seats and education to assure proper use by parents and children. # car seats provided 67 6 30 PROMOTING HEALTH IN THE COMMUNITY 2014 Supported by the Statewide Health Improvement Program, we worked with Minneapolis Health Department and The Emergency Food Network to develop a Healthy Food Policy workshop. All three food shelves in Bloomington, Edina and Richfield participated and have committed to adopting practices and policies to increase the amount of healthy food at the food shelf and to help their clients use the healthy food. By doing this, food shelves are helping to make healthy living easier for everyone. And that will help reduce rising healthcare costs. Vu lnerable Adult and Senior Services strive to improve the health status of seniors and reduce risk factors for vulnerable adults. Services include one-on-one consultations with a Public Health Nurse, hearing screenings and high-risk home assessments. Home assessments are for mental health, functional needs, safety and other concerns. Stella was embarrassed and upset, yet the Public Health Nurse gave several resources to help her. 25 S tella , an elderly woman who lived alone in our community, was not able to maintain safe living conditions for herself. Her condominium was very cluttered, dirty and infested with fruit flies. To protect her wellbeing, paramedics who transported Stella to the hospital when she had pneumonia reported her living conditions. After Stella returned home, a Public Health Nurse who is specially trained to offer counseling and resources for our elderly made an unannounced visit accompanied by a sanitarian. The sanitarian wrote orders for the clean-up and a date for the follow-up inspection. Stella was embarrassed and upset, yet the Public Health Nurse gave several resources to help her. The Public Health Nurse and sanitarian returned two weeks later for a follow-up inspection, and Stella had made significant progress. Stella had used resources that the Public Health Nurse suggested and also had help from friends. In addition, she reported having several follow-up appointments with doctors to make sure her pneumonia was taken care of. Now it is possible for S tella to be safe living independently. 26 2.38 2.36 2.47 3.47 3.31 3.52 knowledge Behavior Status start end IMPROVING THE HEALTH OF SENIORS 2014 Public Health Nurses make home visits to assess for health and safety factors. They also make joint visits with environmental health sanitarians, police and social services where there are garbage house and vulnerable adult issues. The goal is to increase the knowledge, behavior and status (KBS) of clients so they are less vulnerable. Assessment data indicate that in 2014, 82% of clients receiving follow-up services increased their KBS and therefore improved their safety. As the population ages, the need for these services will continue to increase. 2014 Knowledge, Behavior and Status Scores Seniors and vulnerable adults who receive follow-up services for health and safety factors increase their average knowledge, behavior and status scores thereby improving their ability to remain safe. Av e r a g e k n o w l e d g e , b e h a v i o r , a n d s t a t u s s c o r e 27 Bloomington Edina Richfield TALK WITH THE NURSE Clinics held at community locations provide one-on-one consultation with a Public Health Nurse. “Talks” include issues such as blood pressure, healthy living tips, medication review, safety, active aging, community resources and staying independent. # clients/ # visits 265/ 1018 94/ 212 81/ 326 HIGH-RISK HOME ASSESSMENT Public Health Nurses assess physical, psychosocial, and environmental risk factors and provide referrals, consultation, education and advocacy for vulnerable seniors. # clients/ # visits 134/ 420 68/ 106 27/ 77 HEARING SCREENINGS FOR SENIORS Public Health Nurses offer hearing screening for seniors in conjunction with blood pressure checks. # screenings 6 21 NA 179 198 225 244 229 2010 2011 2012 2013 2014 To t a l # c l i e n t s High-Risk Home Assessments The number of seniors and vulnerable adults visited for health and safety assessments increased from 2010 to 2013. In 2014 this number decreased to slightly greater than the 2012 number. 28 What is Public Health Accreditation? Public Health Accreditation is the measurement of a health department’s performance against a set of nationally recognized, practice-focused and evidence-based standards. The Public Health Accreditation Board (PHAB) is a non-profit, public health accreditation organization charged with administrating the public health accreditation program. Their goal is to advance public health performance by providing a national framework of standards for public health departments. Bloomington Public Health continues to move through the steps leading to accreditation; see the seven steps below. Seven S teps of Public Health Department Accreditation 1. Pre-application (2010-2014) 2. Application (June 2014) 3. Document Selection and Submission (Present – November 2015) 4. Site Visit (Approximately 6 months after final documents submission) 5. Accreditation Decision (3 - 6 months after final site visit occurs) 6. Reports (Yearly) 7. Reaccreditation (Occurs every five years) Accreditation 29 Strategic Plan Twenty strategies for achieving the following Strategic Plan goals have been identified, and performance measures associated with these strategies have been created. The Performance Management Council is in the process of refining and developing baseline data for these performance measures. This will allow us to monitor our progress in completing these strategies in each Performance Management Council meeting, thus allowing issues to be addressed quickly. We also continue to have strong and growing relationships with our community stakeholders, which is a highlight for our staff. We remain committed to sustainable public health funding and workforce development to allow the rich legacy of Bloomington Public Health to continue for decades to come. Strategic Plan 2013—2018 Goals 1. Strengthen efficient and effective day-to-day operations. 2. Ensure a competent workforce that has the capacity to accomplish the Division’s mission. 3. Improve systems to demonstrate and measure outcomes. 4. Increase the Division’s ability to effectively engage the community. 5. Ensure sustainable, adequate public health funding. Strategic Plan 30 Community Participation The Advisory Boards of Health for Bloomington and Richfield and the Community Health Commission of Edina are appointed by their City Councils to study issues affecting the health of residents and to make recommendations to the City Council. 31 Bloomington Advisory Board of Health Alice Chu Gregory Harms Nicholas Kelley Allyson Schlichte David Drummond Michael Harristhal Cindy McKenzie 2014 Highlights • Reviewed nominees and selected recipients for the Food Safety Awards, which recognize commitment to excellence in food safety. • Reviewed nominees for the 2014 Health Promotion Award and selected Ruth Evangelista to receive the Award for her work helping Latino community members access health and wellness resources they need. • Recommended changes passed by the City Council to update Bloomington’s clean indoor air ordinance that restrict both e-cigarette use in public places and the sale of single cigars. • Received numerous reports/presentations on current health issues and grants. • Reviewed and provided feedback on the Division’s Business Plan and the 2013 Annual Report. • Reviewed Division of Public Health work in emergency preparedness. • Provided a liaison for the Tri-City Partners for Healthy Communities Steering Committee. • Attended Minnesota Department of Health’s Community Health Conference. Edina Community Health Commission Kumar Belani Cathy Cozad Janet Johnson Aditya Mittal Alison Pence Michael Sackett Melinda Bothun-Hurley Tone Deinema Nadia Martyn Ginny Ogle Magen Puerzer Joel Stegner Kristen Connor Matt Doscotch 2014 Highlights • Advised the City Council to use a Health in All Policies approach for developing the Grandview site to promote physical, mental and social wellbeing of Edina community members. • Met with the City Council during a joint work session regarding electronic cigarettes, which resulted in adding electronic cigarettes to the Edina City Code regulation of cigarettes. • Increased focus and discussion regarding the increased use of alcohol and drugs by young people in Edina. • Received updates on activities and outreach in schools done by the Edina High School Sober Squad and Edina Committed to decrease alcohol and drug use by Edina young people. Richfield Advisory Board of Health Callmie Dennis Nicholas Eyvindsson Kirsten Johnson Kristine Klos Chris Olson Jennifer Turrentine Tiffany Egan Betty Gustafson Rose Jost Christina Meyer Erin Rykken 2014 Highlights • Reviewed nominees and selected recipients for the Food Safety Awards, which recognize commitment to excellence in food safety. • Supported the 7th Annual Richfield Public Schools Expo. • Maintained a liaison with Richfield Bike Advocates to monitor growth of Richfield’s healthy lifestyle momentum. • Participated on the State Community Health Services Advisory Committee. • Participated in Penn Fest, giving water and fruit supplied by Byerly’s to those who tried their hand at hula hooping. • Presented the 2014 Food Safety Awards at a City Council Meeting. • Received updates on health-related topics to stay current: Emergency Preparedness, Teen Pregnancy and Bullying, Minnesota Student Survey, Richfield Fire Department Operations, Fairview Southdale Work to Improve Community Health, and Ebola. 32 $131,404 (3%) $205,873 (5%) $206,045 (5%) $212,199 (5%) $252,761 (6%) $477,042 (12%) $580,358 (15%) $1,978,073 (49%) $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Foundation and Other Grants* Emergency Preparedness Insurance Reimbursements Fees for Services Local Public Health Grant Edina and Richfield Contracts City of BloomingtonState and Federal Grants $196,769 (5%) $205,873 (5%) $471,619 (12%) $595,374 (14%) $2,574,120 (64%) $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Infectious Diseases Emergency Preparedness Infrastructure Quality and Accessibility of Health Services Healthy Communities Total Expenses $4,043,755 Total Revenue $4,043,755 2014 Financials 33 *Includes Greater Twin Cities United Way and UCare Fund 52% 48%Full-Time Positions = 27 people Part-Time Staff = 29 people Public Health Division Employees 1 Administrator 2 Translators/Community Resource Specialists 1 Assistant Administrator 1 Communications & Health Promotion Specialist 3 Program Managers 1 Public Health Planner 17 Public Health Nurses 1 Accountant 1 Registered Nurse 1 Account Clerk 3 Nurse Practitioners 1 Office Supervisor 6 Dietitians 1 Office Support Specialist 6 Health Promotion Specialists 3 Office Assistants 1 Speech/Language Pathologist 6 Peer Breastfeeding Counselors Contracted Health Professionals 2 Physicians 38 Full-Time Equivalents Distribution of Employees 56 Staff 2014 S taffing 34 Who We Are Our agency originated in 1948 to provide school nursing services. In 1960 we were established as a community- based public health division for the City of Bloomington. Since that time we have been providing health services and programs for Bloomington residents and employees. Beginning in 1977, our services have been contracted by the cities of Richfield and Edina. Mission TO PROMOTE, PROTECT and IMPROVE the health of our community Community Impact Policies and programs protect and promote the community’s health Women have healthier pregnancies and babies Children are ready for school Disabled and older adults live more safely and longer in their homes Decrease in obesity Prevention and control of infectious diseases Increased community safety Bloomington Public Health · 1900 W. Old Shakopee Road · Bloomington, MN 55431 (952) 563-8900 · V/TTY 952-563-8900 · www.BloomingtonMN.gov Date: October 20, 2015 Agenda Item #: V.B. To:Mayor and City Council Item Type: Other From: Item Activity: Subject:Update on Pentagon Park/The Link - Scott Tankenoff Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No Action requested. Scott Tankenoff will provide the Council with an update on The Link. (Pentagon Park.) INTRODUCTION: ATTACHMENTS: Description PowerPoint G E T C O N N E C T E D | T H E L I N K Scott M. Tankenoff Managing Partner G E T C O N N E C T E D | T H E L I N K G E T C O N N E C T E D | T H E L I N K G E T C O N N E C T E D | T H E L I N K G E T C O N N E C T E D | T H E L I N K G E T C O N N E C T E D | T H E L I N K Before Demolition 4815 West 77th Street G E T C O N N E C T E D | T H E L I N K Demolition of 4815 West 77th Street 10.1.15 M U L T I - U S E R E D E V E L O P M E N T | 4 2 A C R E S | I C O N I C 1 0 0 & 4 9 4 E D I N A I N T E R S E C T I O N The next generation of workplace lifestyle Attract and retain top talent G E T C O N N E C T E D | T H E L I N K Attract and retain top talent •Dynamic and energetic workplace •Complementary services support business and lifestyle needs •Features amenities and benefits sought by the next generation of workforce * Millennials will make up 75% of the workforce by 2025 Promote health and well being G E T C O N N E C T E D | T H E L I N K Promote health and well being •Adjacent to the 43 acre Fred Richards Park •Connected to the Nine Mile Creek Regional Trail •Custom designed bike center •Featuring indoor and outdoor fitness amenities designed to motivate and energize •State-of-the-art sustainable buildings In the mix of it all G E T C O N N E C T E D | T H E L I N K In the mix of it all •Conveniently located at the iconic intersection of Hwy 100 and Interstate 494 •Numerous restaurants, hotels, and retail services nearby •Easy access to France Ave, the MSP airport, and downtown Minneapolis/St. Paul A blank canvas G E T C O N N E C T E D | T H E L I N K A blank canvas •Customize your office space to best suit your company’s needs •Establish and reinforce your image •Create the most collaborative and productive workspace •Opportunity for highly visible corporate signage M U L T I - U S E R E D E V E L O P M E N T | 4 2 A C R E S | I C O N I C 1 0 0 & 4 9 4 E D I N A I N T E R S E C T I O N Date: October 20, 2015 Agenda Item #: V.C. To:Mayor and City Council Item Type: Report / Recommendation From:Debra Mangen, City Clerk Item Activity: Subject:World Polio Day Proclamation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt World Polio Day Proclamation 2015 INTRODUCTION: ATTACHMENTS: Description Recognizing World Polio Day Recognizing World Polio Day Whereas, Rotary International and the Rotary Clubs of District 5950, including the Rotary Club of Edina and the Rotary Club of Edina Morningside, have been engaged in a 30-year campaign to eradicate Polio worldwide; and Whereas, Rotary brings 105 years of history to this initiative. Its members are business, professional and community leaders who provide humanitarian service, encourage high ethical standards, and help build goodwill and peace in the world. Thirty-two thousand Rotary clubs located in more than 200 countries and geographical areas build coalitions and initiate service projects to address today’s challenges, including illiteracy, disease, hunger, poverty, lack of clean water, and environmental concerns; and Whereas, when Rotary began its mission to eradicate polio, more than 350,000 children in 125 countries were stricken with polio every year, and nearly 1,000 people were affected by the crippling disease every day. Since then, polio cases have been reduced by 99 percent to 359 cases in 2014; and Whereas, today only two countries – Afghanistan and Pakistan - remain polio-endemic. Due to the efforts of Rotary and its partners, the world is on the threshold of ending polio forever, making it only the second disease after smallpox to be eradicated; and Whereas, public awareness, advocacy and funding remain crucial to Rotary and its partners, the World Health Organization, the U.S. Centers for Disease Control and Prevention, and UNICEF; Now, Therefore, Be It Proclaimed by the City Council of the City of Edina, that the City Council recognizes: October 24, 2015, as World Polio Day in the City of Edina. IN WITNESS WHEREOF, I have hereunto set by hand and caused the Seal of the City of Edina to be affixed this 20th day of October in the year of our Lord two thousand fifteen. James B. Hovland, Mayor Date: October 20, 2015 Agenda Item #: V.D. To:Mayor and City Council Item Type: Report / Recommendation From:Jordan Gilgenbach, Communications Coordinator Item Activity: Subject:Speak Up, Edina September Discussion Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Receive report on September 2015 “Speak Up, Edina” discussion about Styrofoam. INTRODUCTION: Since June 2012, the City of Edina has used the online engagement website, www.SpeakUpEdina.org, to collect ideas and opinions from residents. One of the City Council’s six strategic priorities for 2014-2015 is Communication and Engagement: “To clearly understand community needs, expectations and opinions, the City will consistently seek the input of a broad range of stakeholders in meaningful and interactive communication.” A goal of that is to host a monthly discussion on www.SpeakUpEdina.org. In September 2015, the discussion topic centered on Styrofoam containers. More cities around the country are banning or discouraging the use of Styrofoam takeout containers at restaurants. Earlier this year, the City of Minneapolis banned Styrofoam containers, requiring take-out food be placed in reusable, recyclable or compostable containers. In December 2014, the City also asked what residents thought about banning plastic bags. In this discussion, the City posed the following questions: Do you think Styrofoam containers should be banned in Edina? Why or why not? Do you think requiring other containers, such as reusable, recycling or compostable containers, are a better option or just as harmful? Why? If Styrofoam containers were banned, would you reuse, recycle or compost containers? Why or why not? The discussion was open for comments between Aug. 27 and Oct. 9. During that time, 7 comments were made. Additionally, 585 users visited the site 744 times, garnering 2,523 page views. All but one commenter in this discussion were from Edina. Attached are the comments for the discussion. ATTACHMENTS: Description Speak Up Edina Comments 10/13/2015 City of Edina City of Edina • Home • Discussions Sigh ms eas • Meetings Enzii Surveys email address... PasSwrffh m 'age password... or, Simini with: Conne6ti U Sign Up Sign In Like *v=reet IShare I Go o Up , Edina! o SHARE your feedback! 1 POST your ideas! JOIN the discussion! This Discussion channel is currently closed. Discussion: Styrofoam More cities around the country are banning or discouraging the use of Styrofoam takeout containers at restaurants. Earlier this year, the City of Minneapolis banned Styrofoam containers, requiring take-out food be placed in reusable, recyclable or compostable containers. In December 2014, the City asked what you though about banning plastic bags. This month, the City wants to know what you think about banning Styrofoam containers. 3 Topics 7 Answers Closed 2015-10-00 View Discussion Topic: Ban Styrofoam? Do you think Styrofoam containers should be banned in Edina? Why or why not? 3 Responses 3 Responses Cyd P about 1 month ago Yes, styrofoam should be banned. There are plenty of alternatives on the market now -- takeout containers and cups made of paper, cardboard, biodegradable cornstarch products, etc. 1 Support comment... Reply to Cyd P. http://speakupedina.org/discussions/styrofoam/topics/ban-styrofoam 1/3 10/13/2015 City of Edina amy fruiter about 1 month ago Absolutely. It's the responsible thing to do. And once we get rid of them and move to compostables, we can start a discussion on how Edina can start composting its food waste! 1 Support comment... _ Reply to amy frerker Jon DeMars Victorsen19 days ago Yes, please! Here is where I will whine about having to de-litter the woods on our properties. Styrofoam is lightweight and with a decent wind, it is carried blocks from its source and gets stuck amongst the leaves and underbrush. But it doesn't hide! Being white, it is blatantly visible wherever it lies, literally making the woods look trashy. After a bit of time in the sunlight, the styrofoam becomes fragile and breaks into bits/beads, which makes it a dam nuisance, if not impossible, to pick up. So, yes, if you want to rid Edina's woods of grumbling old folks, who are trying to clean up our city of unsightly litter, please consider banning this product. 0 Supports comment... % Reply to Jon DeMars Vietorsen Sign Up Connect email address... Participants Ideas In Action Sign Up Bike Lanes Edina just hired someone to represent existing residents who are dealing with redevelopment issues. ..we need someone to help new entrants deal with harassment. http://speakupedina.org/discussions/styrofoam/topicsiban-styrofoam 2/3 n SHARE your feedback! n POST your ideas! n JOIN the discussion! 10/13/2015 City of Edina City of Edina x Home • Discussions Sign ters • Meetings Email Surreys email address... Tay lip„20, password... or, SiglikhAith: Connustion U Sign Up Sign In Like 071 Tweet !Share I G+1 ° I This Discussion channel is currently closed. Discussion: Styrofoam More cities around the country are banning or discouraging the use of Styrofoam takeout containers at restaurants. Earlier this year, the City of Minneapolis banned Styrofoam containers, requiring take-out food be placed in reusable, recyclable or cornpostable containers. In December 2014, the City asked what you though about banning plastic bags This month, the City wants to know what you think about banning Styrofoam containers. 7 Answers 3 Topics Closed 2015-10-09 I View Discussion Topic: Alternative Containers Do you think requiring other containers, such as reusable, recyclable or compostable containers are a better option, or just as harmful? Why? 1 Responses 1 Responses anwfiwkeraboutlrnondiago It's certainly a better option because it gives us hope for leaving the world in habitable shape for the next generation of citizens. 0 Supports comment... Reply to amy frerkri http://speakupedina.org/discussions/styrofoam/topics/alternative-containers 1/2 10/13/2015 City of Edina ri Home • Discussions Sign • Meetings Email Surveys email address... PasSw4t/onage password... City of Edina or, S Sign Up Sign In Like I Tweeti Share .LCrti 0 eaR.-up, Edina! n SKAREy POST Ta= 0. JOIN This Discussion channel is currently closed. Discussion: Styrofoam More cities around the country are banning or discouraging the use of Styrofoam takeout containers at restaurants. Earlier this year, the City of Minneapolis banned Styrofoam containers, requiring take-out food be placed in reusable, recyclable or compostable containers. In December 2014, the City asked what you though about banning plastic bags This month, the City wants to know what you think about banning Styrofoam containers. 3 Topics 7 Answers Closed 2015-10-09 View Discussion Topic: Discarding containers If Styrofoam were banned, would you reuse, recycle or compost containers? Why or why not? 3 Responses 3 Responses Laurel Fischbach about 1 month ago Yes, I always try to reuse and recycle when possible. 0 Supports II comment... Reply to Laurel Fischbach http://speakupe,dina.org/discussions/styrofoam/topics/discarding-containers 1/3 10/13/2015 City of Edina CydPabout 1 month ago Yes I would compost them if they were cardboard or biodegradable. The Edina schools are doing a great job teaching children to compost and recycle.., why wouldn't we spread that mindset across the businesses and food establishments throughout Edina? 0 Supports I comment... Reply to Cyd P. anew fredatrabout 1 month ago Absolutely would compost, recycle or reuse. Again, I'd love to see a citywide food composting program start up. We recently moved from Seattle where they have such a program and it cut our garbage down by half. And without the styrofoam, it would be even less! That's some incentive, when you pay for what you throw out. It would also be great to have the City provide garbage collection services rather private entities. All of those trucks on the road are decreasing safety, increasing pollution, traffic and noise. I'm sure they take a toll on the streets as well. The City could probably realize some significant cost savings in terms of infrastructure maintenance by giving a contract to the lowest bidder. 0 Supports comment... , Reply to amy frerker Sign Up Connect email address... Participants I Sign Up Ideas In Action Bike Lanes Edina just hired someone to represent existing residents who are &ging with redevelopment issues...we need someone to help new entrants deal with haurassment. http.//speakupedina.org/discussions/styrofoam/topics/discarding-containers 2/3 Date: October 20, 2015 Agenda Item #: V.E. To:Mayor and City Council Item Type: Other From:Debra Mangen, City Clerk Item Activity: Subject:Extra Mile Day Proclamation 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion adopting Proclamation. INTRODUCTION: ATTACHMENTS: Description Extra Mile Day Proclamation PROCLAMATION EXTRA MILE DATE 2015 WHEREAS, Edina, Minnesota is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively “go the extra mile” in personal effort, volunteerism, and service; and WHEREAS, Edina, Minnesota is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS, Edina, Minnesota is a community which chooses to shine a light on and celebrate individuals and organizations within its community who “go the extra mile” in order to make a difference and lift up fellow members of their community; and WHEREAS, Edina, Minnesota acknowledges the mission of Extra Mile America to create 500 Extra Mile cities in America and is proud to support “Extra Mile Day” on November 1, 2015. NOW THEREFORE, I, James B. Hovland, Mayor of Edina, Minnesota do hereby proclaim November 1, 2015 to be EXTRA MILE DAY. And I urge each individual in the community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. IN WITNESS WHEREOF, I have hereunto set by hand and caused the Seal of the City of Edina to be affixed this 20th day of October in the year of our Lord two thousand fifteen. James B. Hovland, Mayor Date: October 20, 2015 Agenda Item #: VI.A. To:Mayor and City Council Item Type: Report / Recommendation From:Eric Roggeman, Finance Director Item Activity: Subject:Public Hearing: Certification of Delinquent Utilities Improvement No. DU-15, Resolution No. 2015-109 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Staff recommends that Council adopt the attached resolution to certify the delinquent utility accounts. INTRODUCTION: Minnesota Statute 444.075 allows Cities to “charge a charge against the owner, lessee, occupant or all of them and may provide and covenant for certifying unpaid charges to the county auditor with taxes against the property served for collection as other taxes are collected”. City of Edina City Code section 28-52 through section 28-57 allow for the certification of water, sanitary sewer, storm sewer and recycling delinquent accounts. The City of Edina has certified unpaid utility bills to the county for collection for many years. Hennepin County requires council resolution prior to certification. Utility accounts (water, sanitary sewer, storm sewer, and recycling) with balances over $50 and delinquent one month or longer were notified in writing of the pending certification and the time and date of the hearing in a letter dated September 11, 2015. Customers who have not paid as of today will be charged a $30 administrative fee to cover the additional costs associated with the certification process. Customers will continue to have the opportunity to pay their overdue balances up until November 13, 2015. After November 13, 2014, payments for the certified portion of customer bills are no longer accepted by the City and certification balances as of the end of business that day are certified to Hennepin County. As with the special assessments, amounts certified to Hennepin County will also include an interest rate of 6.5%. In September 2015, 894 properties were sent notices for a total of $405,066.96. In September 2014, 597 properties were sent notices for a total of $464,150.18 with the final certification of 264 properties for $354,615.33. The delinquent utility list attached to this report is a list of properties in Edina that remain on the 2015 certification list as of Friday, October 9, 2015. The City has received a list of 8 properties that receive St. Louis Park utility services but are located in Edina and are delinquent. The City has received a list of 2 properties that receive Richfield utility services but are located in Edina and are delinquent. The City has received a list of 2 properties that receive Minneapolis utility services but are located in Edina and are delinquent. Pursuant to agreements between the City of Edina and the listed cities, these 12 properties are also included in the delinquent list to be certified by the City of Edina. To respect the privacy of delinquent customers, the attached list omits the names and addresses. The detailed list of properties and delinquent amounts to be certified is available in the Clerk’s Office and the Finance Department. ATTACHMENTS: Description Delinquent utility certification list Resolution 2015-109 Utility Certification Presentation Customer # Account # Service Address Account Status Certification Balance 00109164 0349020007 7900 78TH ST W Finalled $6,846.86 00108561 0331013004 6813 CRESTON RD Active $3,856.89 00109158 0349023022 8000 78TH ST W Finalled $3,231.33 00113192 0200658001 4836 SUNNYSLOPE RD W Active $3,094.47 00109158 0349023004 8000 78TH ST W Finalled $2,931.22 00120698 0170000065 7777 WASHINGTON AVE Active $2,857.08 00114693 0112206005 6227 XERXES AVE S Active $2,782.80 00107000 0110180009 6111 HALIFAX AVE Active $2,304.92 00079321 0157463044 7119 ANTRIM CT Active $2,204.57 00100517 0202139006 4532 56TH ST W Active $2,158.46 00104590 0120832000 6408 WEST SHORE DR Active $2,033.30 00096015 0331363028 4904 PAYTON CT Active $1,979.95 00113658 0340840004 6312 MILDRED AVE Active $1,918.17 00109164 0349021006 7900 78TH ST W Finalled $1,846.53 00093057 0330761000 6901 DAWSON LN Active $1,749.27 00111671 0202755009 4425 RUTLEDGE AVE Active $1,731.18 00076649 0170000047 7651 WASHINGTON AVE Active $1,698.80 00115323 0342730003 5808 AMY DR Active $1,696.61 00098217 0305043002 7 CIRCLE WEST Active $1,612.87 00079144 0153750009 6213 LOCH MOOR DR Active $1,536.54 00099160 0110851007 5701 ABBOTT AVE S Active $1,489.80 00101037 0201269000 4 WOODLAND RD Active $1,474.50 00095924 0340336005 5324 62ND ST W Active $1,473.68 00080181 0160647154 6620 FIELD WAY Active $1,459.40 00120735 0203517024 5433 VERNON AVE Active $1,458.98 00118021 0201270007 14 WOODLAND RD Active $1,419.65 00113553 0203211005 5017 HANKERSON AVE Finalled $1,408.03 00104835 0120620006 5928 ASHCROFT AVE Active $1,407.83 00103822 0158054001 5920 DEWEY HILL RD Active $1,400.04 00086576 0330132002 6223 HALIFAX AVE Active $1,391.18 00085532 0305040005 15 CIRCLE WEST Active $1,339.42 00105478 0150749009 6221 BALDER LN Active $1,332.03 00112560 0342550297 6260 SANDPIPER CT Active $1,331.06 00107478 0120518001 5904 ST JOHNS AVE Active $1,284.15 00083523 0162367005 5510 HIGHWOOD DR W Active $1,282.76 00112573 0201246008 5425 WOODDALE AVE Active $1,271.96 00079926 0159090693 5859 LONG BRAKE TRL Active $1,270.52 00106012 0152640005 5616 HILLSIDE CT Active $1,267.76 00081394 0167007000 6921 MCCAULEY TRL S Active $1,258.50 00094552 0201087000 5409 OAKLAWN AVE Active $1,254.32 00119810 0332647006 4917 POPPY LN Active $1,250.85 00109411 0304873000 5801 HIDDEN LN Active $1,247.67 00114550 0341803016 5825 GROVE ST Active $1,233.76 00088388 0340516007 6409 WILRYAN AVE Active $1,229.37 00095138 0330214003 6320 PEACEDALE AVE Active $1,220.61 00114443 0330935001 6841 OAKLAWN AVE Active $1,200.45 Certification Balance as of OCT 9 2015  U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 1 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00111797 0160328007 6624 LONDONDERRY DR Active $1,196.62 00101971 0157515015 7011 LEE VALLEY CIR Active $1,196.04 00092776 0332175006 4405 CLAREMORE DR Active $1,186.15 00104014 0305519007 311 HARRISON AVE Active $1,184.39 00113787 0341944007 6104 HANSEN RD Active $1,171.63 00090021 0345070120 7713 GLASGOW DR Active $1,168.25 00102732 0203307000 5133 BEDFORD AVE Active $1,163.04 00087379 0331734002 7125 GLOUCHESTER AVE Active $1,161.33 00079589 0158008133 7104 SHANNON DR Active $1,145.84 00118339 0120609010 5832 ASHCROFT AVE Active $1,138.81 00116249 0202760002 4428 BROOKSIDE AVE Active $1,134.16 00106154 0159091068 7703 TANGLEWOOD CT Active $1,121.49 00103271 0157554008 5600 70TH ST W Active $1,117.47 00111799 0160326009 6616 LONDONDERRY DR Active $1,116.61 00105283 0290183113 4312 FRANCE AVE S Active $1,110.82 00111665 0202043001 4501 GOLF TER Active $1,096.35 00098604 0343044002 6100 SHERMAN CIR Active $1,094.67 00104325 0202249003 5713 CONCORD AVE Active $1,073.21 00090605 0305518008 315 HARRISON AVE Active $1,069.37 00102908 0160862900 6012 KILLARNEY LN Active $1,064.66 00085339 0341319004 5125 DUGGAN PLAZA Active $1,055.62 00109667 0120714003 6213 CONCORD AVE Active $1,045.77 00077941 0120547006 6301 ST JOHNS AVE Active $1,044.63 00083177 0202221005 5708 FAIRFAX AVE Active $1,042.80 00077151 0163227003 6433 MARGARETS LN Active $1,034.80 00096834 0200321008 4305 COUNTRY CLUB RD Active $1,034.18 00078149 0120774000 6305 VIRGINIA AVE Active $1,033.81 00085464 0304913002 5516 DUNDEE RD Active $1,012.15 00120806 0342351001 5805 TRACY AVE Active $1,011.61 00121038 0160561183 5216 MALIBU DR Active $1,010.43 00104550 0203877000 5036 YVONNE TER Active $1,009.74 00104516 0305449039 405 ARTHUR ST Active $1,001.45 00084533 0290396009 4109 MORNINGSIDE RD Active $996.22 00096098 0304250003 5109 59TH ST W Active $996.19 00077970 0120577009 6001 ASHCROFT AVE Active $993.24 00078993 0153488008 6820 ANTRIM RD Active $979.68 00084648 0290506006 4400 FRANCE AVE S Active $971.30 00098125 0306706008 5012 SCHAEFER RD Active $969.87 00100760 0332729007 4820 ASPASIA LN Active $965.01 00082831 0201466001 5115 ARDEN AVE Active $964.91 00106236 0120590002 5841 ASHCROFT AVE Active $964.16 00094765 0120563005 6200 ST JOHNS AVE Active $946.80 00118096 0120371007 5828 WOODDALE AVE Active $946.55 00088700 0341134007 5232 DUGGAN PLAZA Active $941.30 00092929 0331737018 7201 GLOUCHESTER DR Active $940.31 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 2 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00077749 0120335002 6029 WOODDALE AVE Active $927.99 00082186 0201203009 5015 WOODDALE LN Active $912.20 00097848 0202992002 5300 HOLLYWOOD RD Active $907.31 00113025 0152653009 5509 HILLSIDE CT Active $904.22 00106825 0304210002 5113 GROVE ST Active $900.69 00110566 0340204004 6116 BIRCHCREST DR Active $885.51 00093431 0165040003 6717 SAMUEL RD Active $871.23 00099401 0304013001 5825 EASTVIEW DR Active $860.10 00117388 0342157007 6312 HILLSIDE RD Active $859.60 00102918 0290511009 4211 OAKDALE AVE Active $859.59 00107316 0158008115 7101 SHANNON DR Active $849.64 00080650 0161237005 6024 WALNUT DR Active $844.32 00086610 0330193017 6237 PEACEDALE AVE Active $834.63 00101942 0120515004 5840 ST JOHNS AVE Active $832.57 00119484 0203375016 5131 OXFORD AVE Active $827.74 00081312 0332777008 4804 HIBISCUS AVE Active $827.63 00113427 0202917004 5201 48TH ST W Active $827.13 00082730 0201362024 4207 52ND ST W Active $826.88 00109124 0342646006 5313 WHITING AVE Active $825.25 00097948 0290369002 4313 42ND ST W Active $824.90 00119484 0203375007 5129 OXFORD AVE Active $809.20 00086936 0330916004 6845 POINT DR Active $807.93 00076660 0110864002 3304 56TH ST W Active $795.84 00101466 0165016307 6731 APACHE RD Active $784.48 00107811 0330124002 6321 HALIFAX AVE Active $783.94 00112127 0340864005 5220 MADDOX LN Active $768.12 00094241 0304233005 5117 BENTON AVE Active $767.95 00106230 0160671000 6229 PARKWOOD RD Active $765.67 00115202 0110401002 5833 EWING AVE S Active $762.87 00117543 0120667000 5825 CONCORD AVE Active $759.79 00084768 0305826005 409 WASHINGTON AVE Active $754.54 00107387 0203761009 5208 WINDSOR AVE Active $752.39 00096924 0153788005 6937 MARK TERRACE CIR Active $750.82 00078189 0120865000 4808 60TH ST W Active $749.64 00095391 0153718000 6212 BRAEBURN CIR Active $747.41 00113032 0120259004 5933 KELLOGG AVE Active $744.09 00120958 0110934008 5925 ZENITH AVE S Active $742.86 00102384 0340529002 6513 WILRYAN AVE Active $739.97 00077944 0120551009 6201 ASHCROFT LN Active $736.94 00120054 0332650091 7469 WEST SHORE DR Active $735.16 00080877 0162500138 6508 GLEASON CT Active $733.41 00121057 0120845005 6200 VIRGINIA AVE Active $731.40 00121035 0160561076 5305 MALIBU DR Active $726.66 00104323 0203827001 5525 CODE AVE Active $724.60 00106180 0202281002 4733 SCHOOL RD Active $722.78 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 3 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00120154 0110909009 6004 ZENITH AVE S Active $721.35 00077969 0120576000 6005 ASHCROFT AVE Active $719.62 00077907 0202309000 5606 CONCORD AVE Active $718.87 00109797 0111001004 3201 60TH ST W Active $716.81 00111752 0111860004 6221 EWING AVE S Active $714.63 00080091 0160561450 5401 MALIBU DR Active $713.04 00111553 0341165009 5213 MEADOW RIDGE Active $712.77 00109158 0349023031 8000 78TH ST W Finalled $712.73 00104926 0158980108 7736 PONDWOOD DR Active $711.07 00105016 0202846028 5101 49TH ST W Active $708.35 00116440 0163222008 6800 INDIAN HILLS RD Active $704.85 00113448 0203612000 5305 WINDSOR AVE Active $704.78 00114688 0151638001 6417 LIMERICK DR Active $704.05 00086643 0330230003 4228 VALLEY VIEW RD Active $701.55 00109535 0200389007 4505 EDINA BLVD Active $700.95 00102148 0202279006 4801 SCHOOL RD Active $700.15 00111664 0201548003 3936 49TH ST W Active $696.04 00113367 0332174007 4409 CLAREMORE DR Active $695.71 00077234 0111736006 6224 EWING AVE S Active $688.15 00081730 0111862002 6213 EWING AVE S Active $686.78 00084753 0290601000 4009 LYNN AVE Active $685.50 00109212 0331915003 7108 WOODDALE AVE Active $683.98 00098254 0161230002 5944 WALNUT DR Active $683.15 00085035 0304216006 5108 58TH ST W Active $682.82 00083971 0203727002 5400 RICHMOND LN Active $671.50 00083385 0202683006 4436 VANDERVORK AVE Active $671.15 00111709 0110072000 5708 WOODLAND LN Active $668.59 00117796 0160835003 5920 VIEW LN Active $664.57 00087613 0332131009 4509 ANDOVER RD Active $657.34 00104506 0340604000 6349 TINGDALE AVE Active $655.81 00078353 0121218002 6329 ASHCROFT LN Active $653.92 00104202 0340521000 6429 WILRYAN AVE Active $652.33 00080676 0161262003 6201 VERNON CT Active $649.28 00112763 0110363008 5912 EWING AVE S Active $645.36 00105238 0304975007 5536 MIRROR LAKES DR Active $641.32 00089733 0342635009 5340 64TH ST W Active $636.25 00107076 0304259004 5104 60TH ST W Active $633.86 00102003 0342227012 5912 CRESCENT DR Active $623.83 00119549 0290575002 4013 KIPLING AVE Active $623.40 00119753 0341171001 5237 MEADOW RIDGE Active $622.52 00111668 0202259000 5725 ST JOHNS AVE Active $621.18 00085940 0305701005 311 MADISON AVE Active $619.10 00117609 0160820000 6009 VIEW LN Active $613.95 00112723 0340149002 6017 BIRCHCREST DR Active $611.03 00120147 0157923315 5546 VILLAGE DR Active $605.71 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 4 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00085604 0305129009 5801 INTERLACHEN BLVD Active $604.24 00089455 0342291004 5521 COUNTRYSIDE RD Active $603.77 00085861 0305590009 424 VAN BUREN AVE Active $600.53 00117016 0153070002 5701 68TH ST W Active $599.07 00105598 0331805006 7221 OAKLAWN AVE Active $597.83 00084608 0290463007 4003 SUNNYSIDE RD Active $595.84 00084948 0304133006 5701 BERNARD PL Active $594.68 00085225 0304563005 5233 LOCHLOY DR Active $594.20 00115682 0120657002 5921 CONCORD AVE Active $594.01 00108454 0330969000 6837 WOODDALE AVE Active $593.76 00086822 0330774005 6909 DAWSON LN Active $593.43 00112964 0201441001 5016 ARDEN AVE Active $593.11 00107385 0330303005 6225 BROOKVIEW AVE Active $589.47 00099876 0111083005 5505 YORK AVE S Active $588.63 00119771 0110479009 5921 DREW AVE S Active $584.62 00094151 0331702000 7129 BRISTOL BLVD Active $583.41 00111664 0201548012 3938 49TH ST W Active $581.98 00107401 0342018006 6101 CRESCENT DR Active $579.96 00093615 0305398003 404 BLAKE RD Active $579.33 00101146 0202763009 4416 BROOKSIDE AVE Active $576.17 00114525 0202281039 4721 SCHOOL RD Active $574.07 00101939 0110252002 6024 FRANCE AVE S Active $573.41 00076795 0111016007 5840 YORK AVE S Active $569.85 00118755 0305559008 323 VAN BUREN AVE S Active $568.70 00083399 0340123002 6008 TINGDALE AVE Active $568.55 00081264 0165016227 6616 PAWNEE RD Active $564.29 00097697 0111635008 6105 YORK AVE S Active $564.00 00113859 0120995003 4804 62ND ST W Active $563.99 00081365 0110074008 5705 WOODLAND LN Active $563.80 00078830 0153095003 6801 LIMERICK LN Active $563.19 00111896 0305383000 309 BLAKE RD Active $562.74 00097911 0110423006 3708 57TH ST W Active $560.75 00109164 0349022014 7900 78TH ST W Finalled $559.15 00112116 0153071001 5617 68TH ST W Active $556.07 00087968 0332781002 7208 TRILLIUM LN Active $555.14 00116124 0305782007 405 ADAMS AVE Active $552.58 00085701 0305392009 417 BLAKE RD Active $552.14 00120990 0120202002 5908 OAKLAWN AVE Active $544.29 00102284 0342663004 5336 WHITING AVE Active $541.09 00107335 0110824001 5925 ABBOTT AVE S Active $538.77 00103866 0120650009 6005 CONCORD AVE Active $538.49 00110288 0153731003 6204 LOCH MOOR DR Active $538.07 00109042 0305489003 300 DEARBORN CT Active $537.23 00091188 0151100000 6732 VALLEY VIEW RD Active $537.05 00076480 0110682002 5917 BEARD AVE S Active $536.54 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 5 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00084720 0290572005 4003 KIPLING AVE Active $534.46 00120751 0160523000 5701 PARKWOOD LN Active $532.50 00112482 0331233008 4812 DUNBERRY LN Active $531.13 00088803 0341323008 5201 DUGGAN PLAZA Active $527.19 00093161 0111645006 6028 YORK AVE S Active $524.66 00076717 0110924019 6109 ZENITH AVE S Active $522.56 00088832 0341348018 5124 TIFTON DR Active $521.05 00100729 0342727008 5805 SUN RD Active $516.63 00080953 0162558102 6447 MCCAULEY TER Active $516.57 00090879 0202298003 4808 SCHOOL RD Active $511.82 00114240 0340613009 6429 TINGDALE AVE Finalled $510.14 00077643 0120225005 6108 OAKLAWN AVE Active $508.36 00118358 0341996004 6220 HANSEN RD Active $506.70 00091856 0331262002 4740 70TH ST W Active $506.05 00114509 0120496007 5833 ST JOHNS AVE Active $505.85 00083823 0203400006 5036 OXFORD AVE Active $498.77 00085966 0305729003 425 JEFFERSON AVE Active $497.42 00118569 0112056006 6432 XERXES AVE S Active $491.97 00104639 0160855008 5901 KILLARNEY LN Active $491.93 00111327 0305476008 419 TYLER AVE Active $490.81 00119738 0304175005 5809 HANSEN RD Active $488.22 00087578 0331969008 4417 GILFORD DR Active $487.90 00097900 0342001005 6300 VALLEY VIEW RD Active $485.44 00089646 0342551250 6432 RED FOX CT Active $484.16 00109831 0153790001 7001 MARK TERRACE DR Active $482.72 00108022 0200220000 4522 CASCO AVE Active $480.06 00103101 0342213009 5516 BENTON AVE Finalled $473.22 00093017 0203245005 5129 WILLIAM AVE Active $470.07 00117164 0203312003 5113 BEDFORD AVE Active $468.73 00121079 0153829015 7021 VALLEY VIEW RD Active $465.77 00087691 0332208007 4440 ELLSWORTH DR Active $464.19 00116567 0290212010 4010 MORNINGSIDE RD Active $460.97 00119294 0340472009 6348 JOSEPHINE AVE Active $456.01 00096618 0120495008 5837 ST JOHNS AVE Finalled $453.09 00107244 0161945008 6020 IDYLWOOD DR Active $450.31 00115813 0203954010 4813 WESTBROOK LN Active $447.58 00120870 0340613009 6429 TINGDALE AVE Active $443.59 00078119 0120744007 4704 VALLEY VIEW RD Active $443.19 00104071 0304220000 5121 58TH ST W Active $435.29 00103826 0151709103 6601 LIMERICK DR Finalled $435.07 00090456 0341980002 6209 HANSEN RD Active $430.49 00088443 0340617005 6445 TINGDALE AVE Active $416.42 00118485 0340857004 5221 62ND ST W Active $416.19 00114851 0165008236 6821 PAIUTE DR Active $413.58 00107577 0120245010 6039 KELLOGG AVE Active $413.13 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 6 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00111190 0305533009 322 HARRISON AVE Active $407.83 00103030 0120447007 5944 FAIRFAX AVE Active $403.64 00111723 0110398016 5905 EWING AVE S Active $402.95 00120013 0305567008 303 VAN BUREN AVE Active $402.12 00099460 0305771000 420 JEFFERSON AVE Active $402.11 00119688 0342059006 5600 HIGHLAND RD Active $398.96 00107807 0306571019 5221 EVANSWOOD LN Active $396.00 00085119 0111219011 3100 55TH ST W Active $394.04 00077188 0111622003 6132 XERXES AVE S Active $392.75 00096566 0111039000 5624 YORK AVE S Active $391.00 00101621 0152720008 6701 GALWAY DR Active $389.55 00113127 0202224002 4601 WOODLAND RD W Active $387.50 00116689 0305699009 315 MADISON AVE Active $380.78 00100338 0341639007 5612 GATE PARK RD Active $379.96 00120982 0111747003 6313 FRANCE AVE S Active $377.55 00087619 0332137003 4512 ANDOVER RD Active $377.44 00087405 0331737205 7319 GLOUCHESTER Active $376.29 00080192 0160647261 6613 DOVRE DR Active $376.00 00114639 0110559002 6000 CHOWEN AVE S Active $375.49 00084758 0290607004 4021 LYNN AVE Active $371.49 00116503 0304264007 5124 60TH ST W Active $363.31 00077622 0120204000 5916 OAKLAWN AVE Active $362.75 00120402 0120731002 6308 CONCORD AVE Active $362.12 00111763 0120050005 6141 BROOKVIEW AVE Active $361.60 00105119 0305767006 412 JEFFERSON AVE Active $352.62 00107876 0290012003 4306 BRANSON ST Active $348.50 00111451 0203131002 5120 HANKERSON AVE Active $345.82 00078308 0121046000 6116 RYAN AVE Active $340.82 00120683 0110338000 3812 57TH ST W Active $339.06 00114987 0163421007 6800 IROQUOIS CIR Active $334.31 00114837 0200835016 4946 FRANCE AVE S Active $333.21 00098747 0342041007 6117 WESTRIDGE BLVD Active $332.19 00119336 0111194001 5704 XERXES AVE S Active $331.31 00099426 0331359006 6617 NORMANDALE RD Active $324.42 00103556 0150803002 6213 CREEK VALLEY RD Active $323.60 00120647 0305821000 419 WASHINGTON AVE S Active $320.33 00118227 0110158007 5828 HALIFAX AVE Finalled $313.85 00084030 0203795009 5032 KENT AVE Active $312.67 00111927 0332286002 4424 GILFORD DR Active $305.56 00120930 0110158007 5828 HALIFAX AVE Active $301.06 00120897 0305580001 322 VAN BUREN AVE Active $300.00 00120583 0120486009 5933 ST JOHNS AVE Active $297.89 00105742 0343042004 6108 SHERMAN CIR Active $294.75 00119721 0331075009 6712 WEST SHORE DR Active $290.56 00121229 0113307000 7161 FRANCE AVE S Active $290.32 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 7 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00104576 0111307005 3816 55TH ST W Active $290.25 00116775 0342216006 5500 BENTON AVE Finalled $287.50 00084225 0290092006 4219 44TH ST W Active $287.09 00116024 0167001006 7021 MCCAULEY TRL Active $283.35 00120137 0157924163 7088 CAHILL RD Active $283.09 00116473 0111078002 5433 YORK AVE S Active $281.34 00086758 0113667005 7404 XERXES AVE S Active $274.77 00119440 0203839007 5228 56TH ST W Active $273.97 00117926 0110122000 3924 58TH ST W Active $272.44 00114244 0290450002 3940 SUNNYSIDE RD Active $272.08 00095650 0202777067 4368 VERNON AVE Active $266.37 00114416 0162443003 6100 EDEN PRAIRIE RD Active $264.67 00106580 0153787006 6935 MARK TERRACE CIR Active $263.73 00107781 0341438000 5173 ABERCROMBIE DR Active $263.42 00111666 0202245007 4609 CONCORD TER Active $262.66 00116227 0203288012 5203 GRANDVIEW LN Active $262.49 00120991 0120289008 5900 KELLOGG AVE Active $260.34 00109660 0307040001 5127 LINCOLN CIR Active $259.70 00100124 0203826002 5108 56TH ST W Active $259.24 00118905 0342666001 5348 WHITING AVE Active $258.77 00118735 0120419001 5821 FAIRFAX AVE Active $254.95 00096319 0153115009 5504 CAHILL LN Active $252.39 00103436 0340442006 6445 JOSEPHINE AVE Active $250.50 00121105 0163230026 6505 MCCAULEY TRL Active $247.84 00120462 0159030008 7401 GLEASON RD Active $242.80 00121157 0150763000 6612 SCANDIA RD Active $242.01 00110341 0200915000 5313 HALIFAX AVE Active $241.91 00078961 0153452000 5817 MCGUIRE RD Active $239.11 00104076 0331059009 6609 WEST SHORE DR Active $238.85 00101053 0120370008 5820 WOODDALE AVE Active $234.99 00119996 0200698003 4810 HILLTOP LN Active $234.08 00083986 0203748007 5028 WINDSOR AVE Active $234.02 00118685 0203299000 5200 GRANDVIEW LN Active $233.49 00120215 0111203000 5600 XERXES AVE S Active $231.90 00116713 0113405002 7429 YORK TER Finalled $231.58 00120671 0163286001 6517 INDIAN HILLS RD Finalled $229.37 00120928 0110084006 97 WOODLAND CIR Active $223.21 00117226 0110350012 5744 EWING AVE S Finalled $222.34 00121131 0342126005 6000 TRACY AVE Active $216.31 00077508 0113399000 7400 YORK AVE S Active $215.89 00102828 0200180008 4625 CASCO AVE Active $213.93 00113209 0153110004 5508 66TH ST W Active $212.72 00115818 0160560013 4950 MALIBU DR Active $211.86 00106980 0203733004 5025 RICHMOND DR Active $210.95 00099416 0200306007 4624 DREXEL AVE Active $210.33 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 8 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00112050 0202780008 5004 MOORE AVE Active $208.45 00088119 0203603001 5328 WINDSOR AVE Active $205.75 00113020 0162549809 6318 MCINTYRE PT Active $205.31 00104678 0162412000 5608 HIGHWOOD DR Active $202.80 00120589 0200372006 4619 EDINA BLVD Active $199.65 00120996 0120361009 5817 WOODDALE AVE Active $197.69 00089482 0342354008 5817 TRACY AVE Active $195.74 00099036 0112210009 6249 XERXES AVE S Active $191.08 00092986 0111043004 5608 YORK AVE S Active $188.96 00120848 0203735002 5017 RICHMOND DR Active $185.38 00114577 0153829015 7021 VALLEY VIEW RD Finalled $184.36 00113794 0163216006 6708 ARROWHEAD PASS Active $182.39 00120925 0111152001 6032 XERXES AVE S Active $181.07 00103206 0202913008 4520 BROOKSIDE AVE Active $180.44 00120980 0111745005 6321 FRANCE AVE S Active $180.33 00104056 0113656008 7516 XERXES AVE S Active $177.75 00116635 0157984008 5708 DEWEY HILL RD Active $176.92 00101708 0306731258 5201 RIDGE RD Active $176.64 00105815 0153417004 5609 MCGUIRE RD Active $174.24 00094189 0159011127 7404 COVENTRY WAY Active $174.15 00117291 0121106025 6412 SHERWOOD AVE Active $173.03 00120407 0202136009 4604 56TH ST W Finalled $171.99 00097754 0110517003 5604 CHOWEN AVE S Active $170.12 00121262 0202977001 4509 VANDERVORK AVE Active $167.57 00077896 0120497006 5829 ST JOHNS AVE Active $165.02 00089241 0342042006 6113 WESTRIDGE BLVD Active $163.54 00120047 0120188000 5800 OAKLAWN AVE Active $163.50 00078298 0121025005 6332 RYAN AVE Active $161.04 00113866 0202286007 4805 59TH ST W Active $159.63 00114993 0153714004 7004 GLEASON RD Active $157.32 00100576 0290029004 4303 OAKDALE AVE Active $154.17 00117364 0340555009 6400 WILRYAN AVE Finalled $153.59 00119301 0111411008 5440 FRANCE AVE S Active $153.29 00111902 0305742006 317 JEFFERSON AVE Active $152.87 00076442 0110637008 5800 BEARD AVE S Active $151.18 00115942 0120399005 6005 FAIRFAX AVE Active $150.60 00107953 0305159002 5808 CRESCENT TER Active $150.19 00103750 0305675007 408 MONROE AVE Active $149.71 00105071 0332232007 7300 WOODDALE AVE Active $149.71 00120940 0110187002 6013 HALIFAX AVE Active $149.71 00114286 0120510009 5820 ST JOHNS AVE Active $146.60 00120361 0120386000 5940 WOODDALE AVE Active $145.30 00100451 0160562146 5524 MALIBU DR Active $145.08 00121320 0110555006 5920 CHOWEN AVE S Active $143.44 00101907 0161003007 5808 SCHAEFER RD Active $142.55 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 9 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00102723 0159090620 5825 LONG BRAKE TRL Active $142.55 00119777 0153505007 6020 CHAPEL DR Active $141.03 00094198 0201475019 4630 FRANCE AVE S Active $138.14 00112448 0153170001 6905 LIMERICK LN Active $137.98 00076760 0110961004 5709 ZENITH AVE S Finalled $136.97 00077102 0111423004 5437 HALIFAX LN Active $135.25 00076733 0110936006 5917 ZENITH AVE S Active $134.82 00112093 0304189009 5817 DALE AVE Active $134.42 00116360 0305695003 323 MADISON AVE Finalled $134.33 00083227 0202271004 5754 WOODDALE AVE Active $134.19 00118325 0151615008 6304 LIMERICK LN Active $132.90 00120783 0120237001 6129 KELLOGG AVE Active $132.90 00116555 0340884001 6355 WARREN AVE Active $132.22 00119478 0307013004 5113 LINCOLN DR 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$122.22 00112624 0290182089 4238 FRANCE AVE S Active $122.08 00085238 0304577009 5320 AYRSHIRE BLVD Active $120.72 00119885 0111003002 3208 60TH ST W Finalled $120.03 00109436 0110314008 5917 FRANCE AVE S Active $119.20 00098393 0330852000 6916 CORNELIA DR Active $117.82 00115273 0342550144 6200 SANDPIPER CT Active $117.80 00121048 0202846000 5105 49TH ST W Active $116.42 00117461 0120905002 6317 PARNELL AVE Active $114.63 00118180 0203615007 5317 WINDSOR AVE Finalled $114.51 00092479 0120176004 5901 OAKLAWN AVE Active $113.11 00114438 0110659001 6008 BEARD AVE S Finalled $112.11 00099233 0330721009 6909 SOUTHDALE RD Active $110.03 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 10 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  00120631 0153859009 7120 MARK TERRACE DR Active $108.54 00116979 0342085157 6327 VALLEY VIEW RD Active $105.00 00120901 0158019005 7100 TRALEE DR Active $104.34 00081782 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6221 XERXES AVE S Active $53.74 00096023 0304925008 5605 HEATHER LN Finalled $53.61 00113508 0200949000 5104 HALIFAX AVE Finalled $53.32 00118919 0160742005 5600 BLAKE RD Finalled $52.56 00121411 0120427001 5808 FAIRFAX AVE Active $52.38 $288,703.38 St. Louis Park Certification 00047942 0023483001 5017 44th St W Active $318.50 00017596 0022861009 4380 Coolidge Ave Active $773.81 00040792 0021830005 4015 Monterey Ave S Active $206.15 00053279 0021822002 4010 Monterey Ave S Active $294.32 00016099 0023566003 4368 Vernon Ave S Active $422.92 00048049 0023482003 5015 44th St W Active $216.44 00017593 0022846000 4390 Coolidge Ave Active $337.41 00040162 0023361009 4394 Mackey Ave Active $114.63 $2,684.18 Richfield Certification 00016085 0141074040 7404 Xerxes Ave S Active $125.28 00026836 0141074380 7438 Xerxes Ave S Active $109.62 $234.90 Minneapolis Certification 77188 202777012 6132 Xerxes Ave S Active $3,051.95 76918 111187000 5732 Xerxes Ave S Active $919.50 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 11 of 12 10/9/2015 Customer # Account # Service Address Account Status Certification Balance Certification Balance as of OCT 9 2015  $3,971.45 $295,593.91 U:\Certification\2015\Cert Balance OCT 9 2015.xlsx 12 of 12 10/9/2015 RESOLUTION NO. 2015-109 RESOLUTION AUTHORIZING THE CERTIFICATION OF DELINQUENT UTILITY CHARGES TO THE HENNEPIN COUNTY AUDITOR WHEREAS, the Edina City Council City of Edina City Code section 28-52 through section 28-57 allows for the certification of delinquent utility charges (water, sanitary sewer, storm sewer, and recycling) to the County Auditor for collection pursuant to the provision of MN Statute 444.075. WHEREAS, the Finance Department has prepared a list of delinquent utility charges together with the legal description of the premises served, the official copy of which is on file with the City Clerk and attached to this resolution. WHEREAS, all parties have been notified by mail of the certification. NOW, THEREFORE, BE IT RESOLVED that the City Clerk shall transmit a certified duplicate copy of this resolution and the list of delinquent accounts to the County Auditor to be extended on the proper tax list of the County, and such delinquent accounts shall be collected and paid over the same manner as other municipal taxes with interest from the date of this resolution at the rate of 6.5 percent (6.5%) per annum and including a $30.00 administrative penalty pursuant to the provisions of MN Statute 444.075. The description of the certification is: NAME OF CERTIFICATION INSTALLMENTS Delinquent Utilities DU-15 Levy No. 19125 1 Year Passed and adopted by the City Council on October 20, 2015. ATTEST: ____________________________ __________________________________ City Clerk Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ____ day of __________________, 20___. _________________________________ City Clerk 10/9/2015 1 The CITY of EDINA Certification of Delinquent Utility Bills October 20, 2015 The CITY of EDINAUtility Certification State Statute Minnesota Statute 444.075 allows Cities to “charge against the owner, lessee, occupant or all of them and may provide and covenant for certifying unpaid charges to the county auditor with taxes against the property served for collection as other taxes are collected” www.EdinaMN.gov 2 10/9/2015 2 The CITY of EDINAUtility Certification City Code City Code section 28-56 “If payment is not received within the time period provided in the notice, or if a resolution of the delinquent bill is not reached, the City may certify the delinquent balance to the County Auditor with taxes against the property served.” www.EdinaMN.gov 3 The CITY of EDINAUtility Certification Process •Utility accounts with balances over $50 and delinquent 30 days or longer were notified in writing of the pending certification and the date of this hearing. •A $30.00 administrative fee will be added to delinquent accounts. •Customers will continue to have the opportunity to pay the overdue balances until November 13. www.EdinaMN.gov 4 10/9/2015 3 The CITY of EDINAUtility Certification Process •The final delinquent list will be attached to Resolution 2015- 109 and sent to the County for certification. •Certified amounts will pay an interest rate of 6.5%. •All are one year assessments. www.EdinaMN.gov 5 The CITY of EDINAUtility Certification History www.EdinaMN.gov 6 2013201320132013 2014201420142014 2015201520152015 September Notices •Properties •Dollar Amount 688 $435,558 597 $464,150 894 $405,067 October Public Hearing •Properties •Dollar Amount 444 $368,137 381 $397,488 489 $295,594 November Certification •Properties •Dollar Amount 284 $304,872 264 $354,615 10/9/2015 4 The CITY of EDINAUtility Certification Actions •Hold Public Hearing •Adopt Resolution 2015-109 certifying this year’s delinquent utility bills to the Hennepin County Auditor for collection with the 2016 property taxes. www.EdinaMN.gov 7 The CITY of EDINA www.EdinaMN.gov 8 Date: October 20, 2015 Agenda Item #: VIII.A. To:Mayor and City Council Item Type: Report / Recommendation From:Scott H. Neal, City Manager Item Activity: Subject:Proposed Franchise Agreement With Xcel Energy, Ordinance No. 2015-12 (First Reading) Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Proposed Franchise Agreement with Xcel Energy Cover Memo Ord. No. 2015-12 Xcel Franchise City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 MAYOR AND CITY COUNCIL VIII. A. Scott H. Neal, City Manager ☒ ☐ ☐ October 15, 2015 Proposed Franchise Agreement With Excel Energy, Ordinance No. 2015-12 Adopt First Reading of Proposed Ordinance 2015-012 Approving a new Franchise Agreement with Xcel Energy and Approving proposed language for an accompanying Memorandum of Understanding (MOU). Background: The City Council conducted a public hearing on the draft franchise agreement on July 21 to allow interested members of the public one final opportunity to influence Council Members concerning the proposed franchise agreement. One citizen testified. Following this public hearing, Council provided final direction to staff to prepare the final draft of the ordinance for consideration at your August 5, 2105 meeting. City staff and Xcel Energy representatives could not reach final agreement on two provisions effecting the City Council’s consideration of the proposed franchise agreement in time for the franchise ordinance to be considered by the Council on August 5. Negotiations between the parties continued, but did not reach agreement, which led Council to approve a 90 day extension to the franchise on September 16. The final two unresolved issues, which will be included in a Memorandum of Understanding (MOU) to accompany the adoption of the Xcel Energy franchise renewal ordinance (Ordinance No. 2015- 12) have been tentatively resolved by the negotiating representatives. I am submitting the language to the City Council for approval as additions to the proposed MOU. The two provisions, and analysis, are as follows: 1. THE COMPANY AGREES TO SUBSTANTIALLY COMPLETE AN LED UPGRADE OF THE CITY'S COMPANY-OWNED NETWORK OF COBRA HEAD STREET LIGHTS, AT THE COMPANY'S COST. THE COMPANY AGREES TO MAKE EVERY REASONABLE EFFORT TO COMPLETE THE LED CONVERSION OF COBRA HEAD STREET LIGHTS ON OR BEFORE DECEMBER 31, 2018, PROVIDED THE COMPANY RECEIVES APPROVAL FROM THE MINNESOTA PUBLIC UTILITIES COMMISSION (PUC) FOR THE REPORT / RECOMMENDATION Page 2 UPGRADE PLAN ON OR BEFORE MARCH 31, 2016. THE COMPANY AGREES TO INFORM THE CITY OF ANY DELAYS THAT ARISE THAT MAY RESULT IN THE LED UPGRADES TAKING PLACE BEYOND DECEMBER 31, 2018. SHN: Given that the Company filed with the Minnesota Public Utilities Commission (PUC) for the tariff to accomplish this outcome on Thursday, October 15, I now support this language and urge the Council to support it as well. City staff will track and advocate for this issue with the PUC. 2. THE COMPANY AGREES TO MAINTAIN ITS GROUND EQUIPMENT IN WELL MAINTAINED CONDITION. THE COMPANY AGREES TO MAKE REASONABLE EFFORTS TO RESPOND TO THE CITY'S REQUESTS TO REPAIR AND MAINTAIN THE AESTHETIC APPEARANCE OF ITS GROUND BASED EQUIPMENT. SHN: This is the company’s proposed language. The company representative tells me the Company has not agreed to this provision in other communities, but is willing to do it in Edina in order to bring the overall franchise renewal process to completion. The first sentence of the provision is a strong commitment from the Company. City staff will hold the Company accountable to this standard. RECOMMENDATION If the Council approves the proposed language for these two provisions, the language will be incorporated into the MOU and Ordinance No. 2015-12 will be approved on first reading. Second/final reading of Ordinance No. 2015-12 is scheduled for November 4, at which time the Council will also approve the final draft of the full MOU. I recommend the Council approve the requested action and grant first reading to Ordinance No. 2015-12 and approve the proposed language for the MOU. ORDINANCE NO. 2015-12 CITY OF EDINA, HENNEPIN COUNTY, MINNESOTA AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, D/B/A XCEL ENERGY, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN IN THE CITY OF EDINA, MINNESOTA, AN ELECTRIC DISTRIBUTION SYSTEM AND TRANSMISSION LINES, INCLUDING NECESSARY POLES, LINES, FIXTURES AND APPURTENANCES, FOR THE FURNISHING OF ELECTRIC ENERGY TO THE CITY, ITS INHABITANTS, AND OTHERS, AND TO USE THE PUBLIC GROUNDS AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES. THE CITY COUNCIL OF THE CITY OF EDINA, HENNEPIN COUNTY, MINNESOTA, ORDAINS: SECTION 1. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: 1.1 City. The City of Edina, County of Hennepin, State of Minnesota. 1.2 City Utility System. Facilities used for providing non-energy related public utility service owned or operated by City or agency thereof, including sewer and water service, but excluding facilities for providing heating, lighting or other forms of energy. 1.3 Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all, or part of the authority to regulate electric retail rates now vested in the Minnesota Public Utilities Commission. 1.4 Company. Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, its successors and assigns. 1.5 Electric Facilities. Electric transmission and distribution towers, poles, lines, guys, anchors, conduits, fixtures, and necessary appurtenances owned or operated by Company for the purpose of providing electric energy for public use. 1.6 Notice. A written notice served by one party on the other party referencing one or more provisions of this Ordinance. Notice to Company shall be mailed to the General Counsel, 414 Nicollet Mall, 5th Floor, Minneapolis, MN 55401. Ordinance No. 2015-12 Page 2 Notice to the City shall be mailed to the City Administrator, City Hall, 481 West 50th Street, Edina, MN 55424. Either party may change its respective address for the purpose of this Ordinance by written notice to the other party. 1.7 Public Ground. Land owned by the City for park, open space or similar purpose, which is held for use in common by the public. 1.8 Public Way. Any street, alley, walkway or other public right-of-way within the City. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years from the date passed and approved by the City, the right to transmit and furnish electric energy for light, heat, power and other purposes for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future. For these purposes, Company may construct, operate, repair and maintain Electric Facilities in, on, over, under and across the Public Grounds and Public Ways of City, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to ordinance and to the further provisions of this franchise agreement. 2.2 Effective Date; Written Acceptance. This franchise agreement shall be in force and effect from and after passage of this Ordinance, its acceptance by Company, and its publication as required by law. The City, by Council resolution, may revoke this franchise agreement if Company does not file a written acceptance with the City within 90 days after publication. 2.3 Service and Rates. The service to be provided and the rates to be charged by Company for electric service in City are subject to the jurisdiction of the Commission. The area within the City in which Company may provide electric service is subject to the provisions of Minnesota Statutes, Section 216B.40. 2.4 Publication Expense. The expense of publication of this Ordinance will be paid by City and reimbursed to City by Company. 2.5 Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate Ordinance No. 2015-12 Page 3 a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used, or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this franchise or for such other relief as may be permitted by law or equity for breach of contract, or either party may take any other action permitted by law. SECTION 3. LOCATION, OTHER REGULATIONS. 3.1 Location of Facilities. Electric Facilities shall be located, constructed and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System previously installed therein. Electric Facilities shall be located on Public Grounds as determined by the City. Company's construction, reconstruction, operation, repair, maintenance and location of Electric Facilities shall be subject to permits if required by separate ordinance and to other reasonable regulations of the City to the extent not inconsistent with the terms of this franchise agreement. Company may abandon underground Electric Facilities in place, provided at the City’s request, Company will remove abandoned metal or concrete encased conduit interfering with a City improvement project, but only to the extent such conduit is uncovered by excavation as part of the City improvement project. 3.2 Field Locations. Company shall provide field locations for its underground Electric Facilities within City consistent with the requirements of Minnesota Statutes, Chapter 216D. 3.3 Street Openings. Company shall not open or disturb any Public Ground or Public Way for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee. Permit conditions imposed on Company shall not be more burdensome than those imposed on other utilities for similar facilities or work. Company may, however, open and disturb any Public Ground or Public Way without permission from the City where an emergency exists requiring the immediate repair of Electric Facilities. In such event Company shall notify the City by telephone to the office designated by the City as soon as practicable. Not later than the second working day thereafter, Company shall obtain any required permits and pay any required fees. 3.4 Restoration. After undertaking any work requiring the opening of any Public Ground or Public Way, Company shall restore the same, including paving and its foundation, to as good a condition as formerly existed, and shall maintain any paved Ordinance No. 2015-12 Page 4 surface in good condition for one year thereafter. The work shall be completed as promptly as weather permits, and if Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground or Public Way in the said condition, the City shall have, after demand to Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five days, the right to make the restoration at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section 3.4, but the City hereby waives any requirement for Company to post a construction performance bond, certificate of insurance, letter of credit or any other form of security or assurance that may be required, under a separate existing or future ordinance of the City, of a person or entity obtaining the City’s permission to install, replace or maintain facilities in a Public Way. 3.5 Avoid Damage to Electric Facilities. Nothing in this Ordinance relieves any person from liability arising out of the failure to exercise reasonable care to avoid damaging Electric Facilities while performing any activity. 3.6 Notice of Improvements. The City must give Company reasonable notice of plans for improvements to Public Grounds or Public Ways where the City has reason to believe that Electric Facilities may affect or be affected by the improvement. The notice must contain: (i) the nature and character of the improvements, (ii) the Public Grounds and Public Ways upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Ground or Public Way is involved, the order in which the work is to proceed. The notice must be given to Company a sufficient length of time in advance of the actual commencement of the work to permit Company to make any necessary additions, alterations or repairs to its Electric Facilities. 3.7 Shared Use of Poles. Company shall make space available on its poles or towers for City fire, water utility, police or other City facilities upon terms and conditions acceptable to Company whenever such use will not interfere with the use of such poles or towers by Company, by another electric utility, by a telephone utility, or by any cable television company or other form of communication company. In addition, the City shall pay for any added cost incurred by Company because of such use by City. SECTION 4. RELOCATIONS. 4.1 Relocation of Electric Facilities in Public Ways. If the City determines to vacate a Public Way for a City improvement project, or at City’s cost to grade, regrade, or change the line of any Public Way, or construct or reconstruct any City Utility System in any Ordinance No. 2015-12 Page 5 Public Way, it may order Company to relocate its Electric Facilities located therein if relocation is reasonably necessary to accomplish the City’s proposed public improvement. Except as provided in Section 4.3, Company shall relocate its Electric Facilities at its own expense. The City shall give Company reasonable notice of plans to vacate for a City improvement project, or to grade, regrade, or change the line of any Public Way or to construct or reconstruct any City Utility System. If a relocation is ordered within five years of a prior relocation of the same Electric Facilities, which was made at Company expense, the City shall reimburse Company for non-betterment costs on a time and material basis, provided that if a subsequent relocation is required because of the extension of a City Utility System to a previously unserved area, Company may be required to make the subsequent relocation at its expense. Nothing in this Ordinance requires Company to relocate, remove, replace or reconstruct at its own expense its Electric Facilities where such relocation, removal, replacement or reconstruction is solely for the convenience of the City and is not reasonably necessary for the construction or reconstruction of a Public Way or City Utility System or other City improvement. 4.2 Relocation of Electric Facilities in Public Ground. City may require Company, at Company’s expense, to relocate or remove its Electric Facilities from Public Ground upon a finding by City that the Electric Facilities have become or will become a substantial impairment to the existing or proposed public use of the Public Ground. 4.3 Projects with Federal Funding. City shall not order Company to remove or relocate its Electric Facilities when a Public Way is vacated, improved or realigned for a right-of-way project or any other project which is financially subsidized in whole or in part by the Federal Government or any agency thereof, unless the reasonable non- betterment costs of such relocation are first paid to Company. The City is obligated to pay Company only for those portions of its relocation costs for which City has received federal funding specifically allocated for relocation costs in the amount requested by the Company, which allocated funding the City shall specifically request. Relocation, removal or rearrangement of any Company Electric Facilities made necessary because of a federally-aided highway project shall be governed by the provisions of Minnesota Statutes, Section 161.46, as supplemented or amended. It is understood that the rights herein granted to Company are valuable rights. 4.4 No Waiver. The provisions of this franchise apply only to facilities constructed in reliance on a franchise from the City and shall not be construed to waive or modify any rights obtained by Company for installations within a Company right-of-way acquired by easement or prescriptive right before the applicable Public Ground or Public Way was established, or Company's rights under state or county permit. Ordinance No. 2015-12 Page 6 SECTION 5. TREE TRIMMING. Company may trim all trees and shrubs in the Public Grounds and Public Ways of City to the extent Company finds necessary to avoid interference with the proper construction, operation, repair and maintenance of any Electric Facilities installed hereunder, provided that Company shall save the City harmless from any liability arising therefrom, and subject to permit or other reasonable regulation by the City. SECTION 6. INDEMNIFICATION. 6.1 Indemnity of City. Company shall indemnify, keep and hold the City free and harmless from any and all liability on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Electric Facilities located in the Public Grounds and Public Ways. The City shall not be indemnified for losses or claims occasioned through its own negligence except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. The City shall not be indemnified if the injury or damage results from the performance in a proper manner, of acts reasonably deemed hazardous by Company, and such performance is nevertheless ordered or directed by City after notice of Company's determination. 6.2 Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City and Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. SECTION 7. VACATION OF PUBLIC WAYS. The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way. Except where required for a City improvement project, the vacation of any Public Way, after the installation of Electric Facilities, shall not operate to deprive Company of its rights to operate and maintain such Electric Facilities, until the reasonable cost of relocating the same and the loss and expense resulting from such relocation are first paid to Company. In no case, however, shall City be liable to Company for failure to specifically preserve a right-of-way under Minnesota Statutes, Section 160.29. Ordinance No. 2015-12 Page 7 SECTION 8. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. SECTION 9. FRANCHISE FEE. 9.1 Fee Schedule. During the term of the franchise hereby granted, and in lieu of any permit or other fees being imposed on Company, the City may impose on Company a franchise fee by collecting the amounts indicated in a Fee Schedule set forth in a separate ordinance from each customer in the designated Company Customer Class. The parties have agreed that the franchise fee collected by the Company and paid to the City in accordance with this Section 9 shall not exceed the following amounts. Class Fee Per Premise Per Month Residential $ ____ Sm C & I – Non-Dem $ ____ Sm C & I – Demand $ ____ Large C & I $ ____ Public Street Ltg $ ____ Muni Pumping –N/D $ ____ Muni Pumping – Dem $ ____ 9.2 Separate Ordinance. The franchise fee shall be imposed by a separate ordinance duly adopted by the City Council, which ordinance shall not be adopted until at least 90 days after written notice enclosing such proposed ordinance has been served upon Company by certified mail. The fee shall not become effective until the beginning of a Company billing month at least 90 days after written notice enclosing such adopted ordinance has been served upon Company by certified mail. Section 2.5 shall constitute the sole remedy for solving disputes between Company and the City in regard to the interpretation of, or enforcement of, the separate ordinance. No action by the City to implement a separate ordinance will commence until this Ordinance is effective. A separate ordinance which imposes a lesser franchise fee on the residential class of customers than the maximum amount set forth in Section 9.1 above shall not be effective against Company unless the fee imposed on each other customer classification is reduced proportionately in the same or greater amount per class as the reduction represented by the lesser fee on the residential class. Ordinance No. 2015-12 Page 8 9.3 Terms Defined. For the purpose of this Section 9, the following definitions apply: 9.3.1 “Customer Class” shall refer to the classes listed on the Fee Schedule and as defined or determined in Company’s electric tariffs on file with the Commission. 9.3.2 “Fee Schedule” refers to the schedule in Section 9.1 setting forth the various customer classes from which a franchise fee would be collected if a separate ordinance were implemented immediately after the effective date of this franchise agreement. The Fee Schedule in the separate ordinance may include new Customer Class added by Company to its electric tariffs after the effective date of this franchise agreement. 9.4 Collection of the Fee. The franchise fee shall be payable quarterly and shall be based on the amount collected by Company during complete billing months during the period for which payment is to be made by imposing a surcharge equal to the designated franchise fee for the applicable customer classification in all customer billings for electric service in each class. The payment shall be due the last business day of the month following the period for which the payment is made. The franchise fee may be changed by ordinance from time to time; however, each change shall meet the same notice requirements and not occur more often than annually and no change shall require a collection from any customer for electric service in excess of the amounts specifically permitted by this Section 9. The time and manner of collecting the franchise fee is subject to the approval of the Commission. No franchise fee shall be payable by Company if Company is legally unable to first collect an amount equal to the franchise fee from its customers in each applicable class of customers by imposing a surcharge in Company’s applicable rates for electric service. Company may pay the City the fee based upon the surcharge billed subject to subsequent reductions to account for uncollectibles, refunds and correction of erroneous billings. Company agrees to make its records available for inspection by the City at reasonable times provided that the City and its designated representative agree in writing not to disclose any information which would indicate the amount paid by any identifiable customer or customers or any other information regarding identified customers. 9.5 Equivalent Fee Requirement. The separate ordinance imposing the fee shall not be effective against Company unless it lawfully imposes and the City monthly or more often collects a fee or tax of the same or greater equivalent amount on the receipts from sales of energy within the City by any other energy supplier, provided that, as to such Ordinance No. 2015-12 Page 9 a supplier, the City has the authority to require a franchise fee or to impose a tax. The “same or greater equivalent amount” shall be measured, if practicable, by comparing amounts collected as a franchise fee from each similar customer, or by comparing, as to similar customers the percentage of the annual bill represented by the amount collected for franchise fee purposes. The franchise fee or tax shall be applicable to energy sales for any energy use related to heating, cooling or lighting, or to run machinery and appliances, but shall not apply to energy sales for the purpose of providing fuel for vehicles. If the Company specifically consents in writing to a franchise or separate ordinance collecting or failing to collect a fee from another energy supplier in contravention of this Section 9.5, the foregoing conditions will be waived to the extent of such written consent. SECTION 10. PROVISIONS OF ORDINANCE. 10.1 Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 10.2 Limitation on Applicability. This Ordinance constitutes a franchise agreement between the City and Company as the only parties, and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. Ordinance No. 2015-12 Page 10 SECTION 11. AMENDMENT PROCEDURE. Either party to this franchise agreement may at any time propose that the agreement be amended to address a subject of concern and the other party will consider whether it agrees that the amendment is mutually appropriate. If an amendment is agreed upon, this Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company’s written consent thereto with the City Clerk within 90 days after the date of final passage by the City of the amendatory ordinance. SECTION 12. PREVIOUS FRANCHISES SUPERSEDED. This franchise supersedes any previous electric franchise granted to Company or its predecessor. First Reading: October 20, 2015 Second Reading: Published: Attest Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on Send two affidavits of publication Bill to Edina City Clerk Date: October 20, 2015 Agenda Item #: VIII.B. To:Mayor and City Council Item Type: Report / Recommendation From:Bill Neuendorf, Economic Development Manager Item Activity: Subject:Ordinance 2015-20 Amending Chapter 4 Concerning Alcoholic Beverages (Second Reading) Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Ordinance 2015-20. INTRODUCTION: Edina's Liquor Ordinance is proposed to be rewritten. The current ordinance is proposed to be deleted and replaced with new language that is up-to-date and reflects the interests of Edina residents. The attached proposal has been amended to includes suggestions discussed at the September 16th and October 6th City Council meetings. ATTACHMENTS: Description Ord 2015-20 staff memo Ordinance 2015-20 with modifications City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 MAYOR AND COUNCIL Bill Neuendorf, Economic Development Manager Ordinance 2015-20 Amending Chapter 4 Concerning Alcoholic Beverages (Second Reading: Favorable rollcall vote of three Council Members to pass.) Approve Ordinance 2015-20. Information / Background: Edina's liquor ordinance has been modified on several occasions since licenses for on-site consumption of alcoholic beverages began to be issued in the 1980s. After three decades of modifications, the current code requirements can be confusing to businesses and difficult for staff to interpret, apply and enforce. Based on the input collected from residents, the business community, staff and the City Attorney, a new ordinance was drafted to better reflect the interests of the community. The proposal has been modified to reflect the concerns discussed on September 16th and October 6th. The proposed ordinance eliminates Chapter 4 in its entirety and replaces it with new language that more effectively regulates the sale of alcoholic beverages with minimal red tape. The goals of the ordinance rewrite include: 1) streamlined language for the sake of clarity and enforceability;. 2) allow new establishments that are responsive to the preferences of Edina patrons; and 3) allow established and new businesses to prosper in the Edina marketplace subject to an efficient regulatory process. Amended language is shown in the strikeout underline format. Significant modifications since the First Reading include: Section 4-2 – Limited seating at bars Section 4-5 – Prohibition of bars and non-municipal liquor stores Section 4-9-4 – Training to prevent over-serving patrons Sections 4-9-6 and 4-9-7 – Removal of outdated and unnecessary phrases Section 4-9-10 – Limitations on games and amusement devices REPORT / RECOMMENDATION Page 2 The proposed ordinance is presented for the Second Reading. Staff recommends that the City Council approve Ordinance 2015-20. Second Reading October 20, 2015 Page 1 ORDINANCE NO. 2015-20 AN ORDINANCE AMENDING CHAPTER 4 OF THE EDINA CITY CODE CONCERNING ALCOHOLIC BEVERAGES THE CITY COUNCIL OF EDINA ORDAINS: Section 1. Chapter 4 of the Edina City Code is amended to read as follows: Sec. 4-1. State Law Provisions Adopted. The provisions of Minnesota Statutes Chapter 340A are adopted and made a part of this chapter as if fully set out herein, except as hereinafter modified. Sec. 4-2. Definitions. For the purposes of this chapter, the following terms shall have the meanings given them herein: Restaurant. A business licensed by the city under the control of a single proprietor or manager having a full service kitchen when, in consideration of payment, meals are regularly served at tables to the general public and which employs an adequate staff to provide the usual and suitable service to its guests. Such establishment shall have facilities for seating not less than thirty (30) guests at one time. Not more than 15% of the total seating capacity shall be located at a bar or service counter. This limitation does not apply to a bar or service counter that is also integral to the preparation of food. The kitchen shall be open at all times the facility is open to the public, except that the kitchen may close no earlier than 1-hour prior to closing. Sec. 4-3. License Required. A. Except as provided in Minnesota Statutes Chapter 340A, no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit. Second Reading October 20, 2015 Page 2 B. Holders of an on-sale intoxicating liquor license are exempt from the requirement that an on-sale 3.2 percent malt liquor license be obtained. Sec. 4-4. Types of Licenses. A. "On-Sale Liquor License." On-sale liquor licenses shall be issued only to those establishments allowed under Minnesota Statutes Section 340A.404, Subd. 1. On- sale liquor licenses shall permit the sale of intoxicating liquor for consumption on the premises only. B. "Special Club Licenses." Special on-sale licenses shall be issued only to clubs in accordance with the provisions of Minnesota Statutes Section 340A.404, Subdivision 1. C. “On-Sale Sunday Liquor Sale License." On-sale Sunday liquor sale licenses may be issued to establishments holding an on-sale liquor license hereunder. D. "On-Sale Wine License." On-sale wine licenses may be issued for the sale of wine for consumption on the licensed premises only. An on-sale wine license may be issued only to a restaurant. The holder of an on-sale wine license who is also licensed to sell 3.2 percent malt liquors at on-sale is authorized to sell intoxicating malt liquors at on- sale without an additional license. E. "On-Sale 3.2 Percent Malt Liquor License." On-sale 3.2 percent malt liquor licenses shall be granted only to bona fide clubs, beer stores, restaurants and hotels where food is prepared and served for consumption on the premises. On-sale 3.2 percent liquor licenses shall permit the sale of beer for consumption on the premises only. F. "Off-Sale 3.2 Percent Malt Liquor License." Off-sale 3.2 percent malt liquor licenses shall permit the sale of beer at retail, in the original package, for consumption off the premises only. G. "Cocktail Room License." Cocktail room licenses shall be issued only in accordance with Minnesota Statutes Section 340A.22, Subdivision 2. H. "Brew Pub License." Brew pub licenses shall be issued only in accordance with Minnesota Statutes Section 340A.24. I. “Brewer Taproom License.” Brewer taproom licenses shall be issued only in accordance with Minnesota Statutes Section 340A.26. Second Reading October 20, 2015 Page 3 J. “Temporary On-Sale 3.2 Percent Malt Liquor License.” The city council may issue a temporary on-sale license for the sale of 3.2 percent malt liquor to a club, charitable, religious or nonprofit organization. The temporary license shall be subject to such terms and conditions as the council shall subscribe. Except where specifically excluded, applicants for temporary licenses shall be subject to the provisions of this chapter. K. “Temporary On-Sale Liquor Licenses.” The city council may issue to: (1) a club or charitable religious or other nonprofit organization in existence for at least three years, (2) a political committee registered under Minnesota Statutes Section 10A.14 or (3) a state university, a temporary license for the on-sale of intoxicating liquor in connection with a social event within the municipality sponsored by the licensee. a temporary license for the on-sale of intoxicating liquor in connection with a social event within the city sponsored by the licensee. The license may authorize the on-sale of intoxicating liquor for not more than four consecutive days, and may authorize on-sales on premises other than premises the licensee owns or permanently occupies. The license may provide that the licensee may contract for intoxicating liquor catering services with the holder of a full year on-sale liquor license issued by the city. The licenses are subject to the terms, including license fee, imposed by the city. The licenses issued under this section are subject to all laws and ordinances governing the sale of intoxicating liquor except Minnesota Statutes Sections 340A.409 and 340A.504, Subdivision 3, Paragraph (d), and the laws and ordinances which by their nature are not applicable. Temporary licenses must first be approved by the Minnesota Commissioner of Public Safety before they become valid. No more than three 4-day, four 3-day, or six 2-day temporary licenses, in any combination not to exceed twelve days per year, may be issued for the sale of alcoholic beverages to any one organization or registered political committee, or for any one location, within a twelve month period. Not more than one temporary license may be issued to any one organization or registered political committee, or for any one location, within any thirty day period. Sec. 4-5. Prohibited Licenses. The City may not issue on-sale or off-sale licenses for exclusive liquor stores. Sec. 4-65. License Application. Sec. 4-65-1. Contents of Initial Application. Second Reading October 20, 2015 Page 4 In addition to the information which may be required by the forms of the Minnesota Commissioner of Public Safety, the applicant shall complete the application forms furnished by the city. Sec. 4-65-2. Renewal Applications. A. License Period, Expiration. Each renewal license shall be issued for a maximum period of one (1) year. All licenses expire on April 1 of each year. B. Time of Making Application. Applications for the renewal of an existing license shall be made at least sixty (60) days prior to the date of the expiration of the license, and shall state that everything in the prior applications remains true and correct except as otherwise indicated. Sec. 4-65-3. Execution of Application. If the application is by a natural person, it shall be signed and sworn to by such person; if by a corporation, by an officer thereof; if by a partnership, by one of the partners; if by an unincorporated association, by the operating officer or managing officer thereof. If the applicant is a partnership, the application, license and bond or insurance policy shall be made and issued in the name of all partners. It shall be unlawful to make any false statement in an application. Applications shall be filed with the city clerk. Sec. 4-76. Granting Licenses. Sec. 4-76-1. Investigation. At the time of making an initial application, renewal application, or request for a new operating officer, the applicant shall, in writing, authorize the Edina Police Department to investigate all facts set out in the application and do a personal background and felony criminal record check on the applicant. The applicant shall further authorize the Police Department to release information received from such investigation to the city council. Should the city council deny the applicant's request for a license due, partially or solely, to the applicant's prior conviction of a crime, the city council shall notify the applicant in writing of the following information: A. The grounds and reasons for the denial; B. The applicable complaint and grievance procedure as set forth in Minnesota Statutes Section 364.06; Second Reading October 20, 2015 Page 5 C. The earliest date the applicant may reapply for a license; and D. That all competent evidence of rehabilitation will be considered upon reapplication. Sec. 4-76-2. Hearing Requirements. A. Notice of Hearing. Upon receipt of the written report and recommendation by the police department, and within twenty (20) days thereafter, the clerk shall cause to be published in the official newspaper ten (10) days in advance, a notice of hearing to be held by the council, setting forth the date, time and place when the hearing will be held, the name of the applicant, the premises where the business is to be conducted, the nature of the business and such other information as the council may direct. B. Conduct of Hearing. At the hearing, opportunity shall be given to any person to be heard for or against the granting of the license. C. Hearing on Renewal Applications. Hearings are not required on renewal applications. D. Hearing Cost. The cost of all hearings shall be borne by the applicant. E. Exempt From Hearings. The provisions of this section shall not apply to applications for: on-sale wine licenses, on- sale and off-sale 3.2 percent malt liquor licenses, or temporary licenses. Sec. 4-76-3. Granting License. After an investigation and hearing, if required, the council shall grant with or without conditions or deny the application. Sec. 4-76-4. Issuance. A. Issuance. Each license shall be issued to the applicant only. No license may be transferred to another person or to another place without the approval of the council and without a new application having been filed. Second Reading October 20, 2015 Page 6 B. Exact Location and Size. Except in the case of a golf course, licenses shall only be issued to a space that is compact and contiguous. Each license shall be issued only for the exact rooms and square footage described in the application. C. Changes to Building. Proposed enlargement, substantial alteration which, in the city's opinion, changes the character of the establishment or extension of premises previously licensed shall be reported to the clerk at or before the time application is made for a building permit for any such change. The enlargement, substantial alteration or extension shall not be allowed for the sale or consumption of alcoholic beverages unless the council approves an amendment to the liquor license. Sec. 4-76-5. Report to State. The clerk shall, within ten (10) days after the issuance of any license under this chapter, submit to the Minnesota Commissioner of Public Safety the full name and address of each person granted a license, the true name, the effective license date, and the date of expiration of the license. He/she shall also submit to the Commissioner of Public Safety any change of address, transfer, cancellation or revocation of any license by the council during the license period. Sec. 4-87. License Fees. Sec. 4-87-1. Fees Established. A. Application Fees. The annual license application fee shall be the amount set forth in Section 2-724. When a new wine license or on-sale intoxicating liquor license is issued for a portion of a year, the annual license application fee shall be prorated at the rate of one-twelfth (1/12) of the license fee per month or portion of a month remaining in the license year at the time of application. B. Investigation Fees. Investigation fees shall be as follows: 1. At the time of each original application for a license, the applicant shall pay the applicable investigation fees. For investigations conducted outside of the state, the city may recover the actual investigation costs if the costs exceed the applicable fees. Any fees due in excess of the in state investigation fee must be paid prior to the license hearing and before the city council considers the application. Second Reading October 20, 2015 Page 7 2. At the time an additional investigation is required because of a change in the ownership of any license or control of a corporate license, or because of a transfer from place to place, the licensee shall pay an additional investigation fee equal to a fee for a new license. 3. At any time that an additional investigation is required because of an enlargement, substantial alteration which, in the city's opinion, changes the character of the establishment, or extension of premises previously licensed, the licensee shall pay an additional investigation fee equal to a fee for a new license. Sec. 4-87-2. Payment of Fees. The license fee for a new license shall be paid in full before the application for the license is accepted. The annual license fee for the renewal of an existing license shall be paid prior to the expiration of the existing license. Sec. 4-87-3. Refunds. No part of the fee paid for any license shall be refunded, except (1) as authorized under Minnesota Statutes Section 340A.408, (2) upon rejection of any application for reasons other than a willful misstatement in the license application, or (3) upon withdrawal of an application before approval of the issuance by the council. The license fee shall be refunded to the applicant. The investigation fee shall not be refunded. Sec. 4-87-4. Change of Ownership; Exception. Where a new application is filed as a result of incorporation by an existing licensee and the ownership control and interest in the license are unchanged, no additional investigation fee will be required. Sec. 4-98. Conditions of License. Sec. 4-98-1. Compliance with Laws. A. City and State Laws. Every license shall be granted subject to the conditions of this chapter and of any other applicable ordinance of the city and/or state law. B. Area of License. No license shall be effective beyond the areas approved in the license for which it was granted. Second Reading October 20, 2015 Page 8 Sec. 4-98-2. License Year. All liquor licenses shall expire on April 1. Sec. 4-98-3. Posting License. The license shall be posted in a conspicuous place in the licensed establishment at all times. Sec. 4-98-4. Alcohol Awareness Training. A. Within thirty (30) days following the issuance of a new wine license or a new on-sale intoxicating liquor license, not less than seventy-five percent (75%) of the employees authorized to serve or sell wine or liquor on the licensed premises shall have completed an alcohol awareness program approved by the police chief. B. Not less than seventy-five percent (75%) of the employees authorized to serve or sell wine or liquor on the licensed premises must complete an alcohol awareness program approved by the police chief within ninety (90) days prior to an application for license renewal for a wine license or an on-sale intoxicating liquor license. C. The alcohol awareness program shall address the requirements of Minnesota law and Edina ordinances with attention to the prevention of over serving customers. Sec. 4-98-5. Responsibility of Licensee; Hours, Orderly Conduct. Every licensee shall be responsible for the conduct of his place of business including conduct and activity of the premises attributable to the business. Sec. 4-98-6. Hours of Operation. The provisions of Minnesota Statutes Section 340A.504 with reference to the hours of sale are hereby adopted and made a part of this chapter as if fully set out herein. Malt liquor in growlers may also be sold at off-sale on Sunday after 8:00 A.M. Persons other than employees of the licensee may not be in the premises from thirty (30) minutes after the sale of malt liquor or intoxicating liquor is prohibited until thirty (30) minutes before the sale is permitted. Sec. 4-98-7. Beverage Restrictions. Second Reading October 20, 2015 Page 9 A. No intoxicating liquor shall be sold or furnished or delivered to any obviously intoxicated person, to any known habitual drunkard, to any minor, or to any person to whom sale is prohibited by state law. B. No person shall give, sell, procure or purchase intoxicating liquor to or for any person to whom the sale of intoxicating liquor is forbidden by law. Sec. 4-98-8. Display of Liquor. No "on-sale" liquor establishment shall display liquor to the public during hours when the sale of liquor is prohibited. Sec. 4-98-9. Prohibited Conditions. A. Prostitution. No licensee shall knowingly permit the licensed premises or any room in those premises or any adjoining building directly under his control to be used for prostitution. B. Controlled Substances. No licensee shall knowingly permit the sale, possession or consumption of controlled substances on the licensed premises in violation of Minnesota Statutes Chapter 152. C. Gambling Prohibited. Gambling is prohibited in licensed premises. D. Adult Entertainment. The findings, purpose and objectives of Article IX of Chapter 12 are hereby incorporated by reference. No licensee shall permit any specified sexual activities, the presentation or display of any specified anatomical areas or the conduct of a sexually oriented business all as defined by Chapter 36 on the licensed premises or in areas adjoining the licensed premises where such activities or the conduct of such a business can be seen by patrons of the licensed premises. Sec. 4-9-10. Bowling, Bocce and Amusement Devices. A. No on-sale intoxicating liquor license shall be granted to any establishment that has bowling lanes or bocce courts except to a restaurant and subject to the following: 1. Not more than 50 percent of the gross floor area of the licensed premises shall comprise bowling lanes or bocce ball courts. For purposes hereof, Second Reading October 20, 2015 Page 10 each bowling lane shall be deemed to measure 650 square feet and each bocce ball lane shall be deemed to measure 900 square feet. 2. Machines or amusement devices as defined in article II of this chapter shall not be permitted in the licensed premises. 3. Bowling lanes and bocce courts and lanes shall be located indoors. All exterior windows and doors adjoining areas occupied by bowling lanes or bocce ball courts must remain closed between the hours of 10:00 p.m. and 9:00 a.m. 4. Outdoor games are prohibited. B. No on-sale intoxicating liquor license shall be granted to any establishment that has amusement devices, except to a restaurant and subject to the following: 1. The licensed premises shall be at least 30,000 square feet in gross floor area. 2. The licensed premises shall be located on a site that provides at least 250,000 square feet in total building area, including primary buildings and any outlot building. 3. Not more than 40 percent of the gross floor area of the licensed premises shall be used for operation of amusement devices regulated by this section. 4. The licensed premises shall contain at least 200 seats and provide a full food menu during all hours that it is open to the general public. 5. All regulated amusement devices shall be licensed in accordance with section 6-92 and shall be located on the interior of the premises. 6. The licensed premises shall be at least 500 feet from single dwelling or other residential buildings. This distance shall be measured from the perimeter of the licensed premises to the closest face of the residential building. Second Reading October 20, 2015 Page 11 Sec. 4-98-110. Right of Inspection. A. Premises. Any police officer, building inspector or any properly designated officer or employee of the city shall have the unqualified right to enter, inspect and search the premises of any licensee hereunder at any time without a warrant. B. Records. The business records of the licensee, including federal and state tax returns, shall be available for inspection by the city at all reasonable times upon written request. Sec. 4-98-121. Continued Validity of License. A. The licensed premises must be operated and managed by the licensee. The licensee may not allow a prospective or actual buyer to manage or operate the premises until that person is licensed. B. Licenses issued to corporations shall be valid only so long as there is no change in the officers or ownership interest of the corporation, unless such change is approved by the council, in which event said license shall continue in force until the end of the then current license year. The requirements concerning changes in officers or ownership interest in the corporation do not apply to corporations whose stock is traded on the New York or American Stock Exchanges. C. Licenses issued to associations or partnerships shall be valid only so long as there is no change in the partnership or association agreement or in the ownership of said partnership or association unless such change is approved by the council, in which event said license shall continue in force until the end of the then current license year. D. Licensees shall submit written notice to the clerk of any such changes described herein on or before thirty (30) days prior to the effective date of any such change. Notwithstanding the definition of "interest" as given in this chapter in the case of a corporation, the licensee shall notify the clerk when a person not listed in the application acquires an interest which, together with that of a spouse, parent, brother, sister or child, exceeds five percent (5%) interest in the corporation and shall give all information about said person as is required of a person pursuant to the provisions of this chapter. E. Corporations holding licenses shall submit written notice to the city clerk of any change in operating officers at least thirty (30) days prior to the effective date of such change. The written notice shall designate the new operating officer and shall contain all Second Reading October 20, 2015 Page 12 of the information about said person as is required of a single applicant. The new operating officers shall be subject to the investigation required by section 4-6-1 of this chapter. Investigation fees shall be as determined by the city council pursuant to subsection 4-7-1B of this chapter. F. The designation of a new operating officer shall not cause the corporation's license to become invalid before a decision is rendered by the city council, provided proper notice and application are made pursuant to subsection E of this section. A proposed new operating officer shall be referred to as the interim operating officer. In the event an interim operating officer is rejected by the city council, the corporation shall designate another interim operating officer and make the required application within fifteen (15) calendar days of the council's decision. In that event, a corporation shall be limited to two (2) successive interim operating officers. Sec. 4-98-132. Patio. A. The issuance of an "on-sale liquor", "special club intoxicating liquor", "on- sale wine", or "on-sale 3.2 percent malt liquor" license pursuant to this code will be limited to the sale and consumption of alcoholic beverages inside of a structure on the licensed premises, unless the licensee applies for and receives approval from the city council for a patio to allow the sale and consumption outside of a structure on the licensed premises. B. Definition. "Patio" means any outdoor area located on the premises used for serving food or alcohol but does not include a golf course. C. Regulations: 1. The patio shall not be enclosed in such a manner that the space becomes an indoor area as defined by Minnesota Statutes Section 144.413. 2. The patio shall be clearly delineated by an approved fence at least thirty- six inches (36") in height or some other approved structure or barrier that has designated openings for ingress or egress, to prevent the ingress or egress of persons to and from the patio except by way of the designated openings for ingress or egress. Such patios shall be considered compact and contiguous. 3. Patio screening may be required if the premises is adjacent to a residential district, consistent with the fencing/screening/landscaping provisions of this code. Second Reading October 20, 2015 Page 13 4. The premises shall be in compliance with the parking provisions of this code. 5. The patio shall have sufficient vehicle barriers installed to reduce the entry of vehicles into the patio if it is in direct contact with or immediately adjacent to a vehicle parking area or street. 6. The patio shall be in compliance with the noise amplification, lighting, sign, and sidewalk cafe requirements of this code. D. Application; Site Plan. The application shall contain a detailed description and site plan of the entire premises including the following: size and seating capacity of the licensed building; proposed patio size and seating capacity including table, chair, and aisle arrangements; and fence or landscape barrier type and height. Sec. 4-109. Security. Sec. 4-109-1. Liability Insurance. All applicants for any type of intoxicating liquor, 3.2 percent malt liquor, or wine license, must, as a condition to the issuance of the license, maintenance of the license and renewal of the license, demonstrate proof of financial responsibility with regard to liability imposed by Minnesota Statutes, Section 340A.801 to the city. The minimum requirements for proof of financial responsibility are set forth in Minnesota Statutes Section 340A.409. The sale of alcohol is prohibited if the required insurance is not in effect. Sec. 4-109-2. Terms of Insurance Certificate. Certificates of insurance required by section 4-9-1 of this chapter shall provide that the city must be given ten (10) days' advance written notice of the cancellation of any insurance described in the certificate. Sec. 4-110. Public Character of Liquor Sales. No sales of intoxicating liquor shall be made to or in guestrooms of hotels unless the rules of such hotel provide for the service of meals in guestrooms; nor unless the sale of such intoxicating liquor is made in the manner "on-sales" are required to be made; nor unless such sale accompanies and is incidental to the regular service of meals to guests Second Reading October 20, 2015 Page 14 therein; nor unless the rules of such hotel and the description, location and number of such guestrooms are fully set out in the application for a license. Sec. 4-121. Persons Ineligible for License. A. State Law. No license shall be granted to or held by any person made ineligible for such a license by state law. B. Operating Officer. No license shall be granted to a corporation that does not have an operating officer who is eligible pursuant to the provisions of this chapter. C. Real Party In Interest. No license shall be granted to a person who is the spouse of a person ineligible for a license pursuant to the provisions of subsections A and B of this section or who, in the judgment of the council, is not the real party in interest or beneficial owner of the business operated, or to be operated, under the license. D. "Interest" Defined. The term "interest" as used in this section includes any pecuniary interest in the ownership, operation, management or profits of a retail liquor establishment, but does not include: bona fide loans; bona fide fixed sum rental agreements; bona fide open accounts or other obligations held with or without security arising out of the ordinary and regular course of business of selling or leasing merchandise, fixtures or supplies to such establishment; or an interest of ten percent (10%) or less in any corporation holding a city liquor license. A person who receives monies from time to time directly or indirectly from a licensee in the absence of a bona fide consideration therefor and excluding bona fide gifts or donations, shall be deemed to have a pecuniary interest in such retail license. In determining "bona fide", the reasonable value of the goods or things received as consideration for the payment by the licensee and all other facts reasonably tending to prove or disprove the existence of any purposeful scheme or arrangement to evade the prohibitions of this section shall be considered. E. Outstanding Debts. No license shall be granted or renewed for operation on any premises on which real estate taxes, assessments, or other financial claims of the city or of the state are due, delinquent, or unpaid. If an action has been commenced pursuant to the provisions of Chapter 278 Minnesota Statutes, questioning the amount or validity of taxes, the council may, on application by the licensee, waive strict compliance with this provision; no waiver may be granted, however, for taxes, or any portion thereof, which remain unpaid for a period exceeding one year after becoming due unless such one year period is extended through no fault of the licensee. Second Reading October 20, 2015 Page 15 Sec. 4-132. Restrictions Involving Persons Under the Legal Drinking Age. Sec. 4-132-1. Prohibited Acts. A. No Sale To Persons Under The Legal Drinking Age. No licensee, agent or employee shall serve or dispense upon the licensed premises any intoxicating liquor or 3.2 percent malt liquors to a person under the legal drinking age; nor shall such licensee, or his/her agent or employee, permit any such person to be furnished or consume any such liquors on the licensed premises; nor shall such licensee, his/her agent or employee, permit any such person to be delivered any such liquors. B. Delivery To Persons Under The Legal Drinking Age. No persons under the legal drinking age shall receive delivery of intoxicating liquor. Sec. 4-132-2. Misrepresenting Age. No person under the legal drinking age shall misrepresent his/her age for the purpose of obtaining intoxicating liquor or 3.2 percent malt liquor, nor shall he/she enter any premises licensed for the retail sale of intoxicating liquor or 3.2 percent malt liquor for the purpose of purchasing or having served or delivered to him/her for consuming any such intoxicating liquor or 3.2 percent malt liquor, nor shall any such person purchase, attempt to purchase, consume or have another person purchase for him/her any intoxicating liquor or 3.2 percent malt liquor, except that a person under the age of twenty-one (21) years may purchase or attempt to purchase an alcoholic beverage if under the supervision of a responsible person over the age of twenty-one (21) for training, education, or research purposes. Sec. 4-132-3. Identification Requirements: A. Identification Required. Any person shall, upon demand of the licensee, his/her employee or agent, produce and permit to be examined (1) a valid driver's license or identification card issued by Minnesota, another state, or a province of Canada, and including the photograph and date of birth of the licensed person, (2) a valid military identification card issued by the United States Department of Defense, (3) a valid passport issued by the United States, (4) a valid instructional permit issued under Minnesota Statutes section 171.05 to a person of legal age to purchase alcohol which includes a photograph and the date of birth of the person issued the permit, or (5) in the case of a foreign national, a valid passport. Second Reading October 20, 2015 Page 16 B. Prima Facie Evidence. In every prosecution for a violation of the provisions of this section 4-12 relating to the sale or furnishing of intoxicating liquor or 3.2 percent malt beverages to persons under the legal drinking age, and in every proceeding before the council with respect thereto, the fact that the person involved has obtained and presented to the licensee, his/her employee or agent, a driver's license, passport, or nonqualification certificate issued by the department of public safety, from which it appears that said person was not under the legal drinking age and was regularly issued such identification card, shall be prima facie evidence that the licensee, his/her agent or employee is not guilty of a violation of such a provision and shall be conclusive evidence that a violation, if one has occurred, was not willful or intentional. Sec. 4-143. Revocation or Suspension of License. Sec. 4-143-1. Grounds for Suspension or Revocation. The council may suspend or revoke any license for the sale of intoxicating or 3.2 percent malt liquor for any of the following reasons: A. False or misleading statements made on a license application or renewal, or failure to abide by the commitments, promises, or representations made to the city council. B. Violation of any special conditions (e.g., restrictions on entertainment) under which the license was granted, including, but not limited to, the timely payment of real estate taxes, and all other charges. C. Violation of any state or federal law regulating the sale of intoxicating liquor, 3.2 percent malt liquor, or controlled substance. D. Creation of a nuisance on the premises or in the surrounding area. E. That the licensee suffered or permitted illegal acts upon the licensed premises or on property owned or controlled by the licensee adjacent to the licensed premises, unrelated to the sale of intoxicating liquor or 3.2 percent malt liquor. F. That the licensee had knowledge of illegal acts upon or attributable to the licensed premises, but failed to report the same to the police. G. Expiration or cancellation of any required insurance, or failure to notify the city within a reasonable time of changes in the term of the insurance or the carriers. Second Reading October 20, 2015 Page 17 Sec. 4-143-2. Presumptive Civil Penalties. A. Purpose. The purpose of this chapter is to establish a standard by which the council shall determine the length of license suspensions and the propriety of revocations. This chapter shall apply to all premises licensed under this chapter and the penalties herein shall be presumed to be appropriate. The council may deviate from the presumptive penalty when it finds that there exists extenuating or aggravating reasons to deviate, including, but not limited to a licensee’s efforts, in combination with the state or the city, to prevent the sale of alcohol to minors. When deviating from these standards, the council shall provide written findings supporting the penalty selected. B. Hearing Notice. No sanction under this chapter shall take effect until the licensee has been given the opportunity for a hearing to be held in accordance with Minnesota Statutes Section 340A.415 and the Administrative Procedures Act Sections 14.57 to 14.69. The council may appoint a hearing examiner or may conduct a hearing itself. The hearing notice shall be given at least ten (10) days prior to the hearing, include notice of the time and place of the hearing, and state the nature of the charges against the licensee. For first violations, for which the presumptive penalty is a fine, the licensee may, at any time prior to the hearing, pay the fine and waive the right to a hearing. C. Presumptive Penalties For Violations: Type of Violation 1st Violation 2nd Violation 3rd Violation 4th Violation Commission of a felony related to the licensed activity Revocation N/A N/A N/A Sale of alcoholic beverages while license is under suspension Revocation N/A/ N/A/ N/A Adult entertainment Revocation N/A/ N/A/ N/A Sale of intoxicating liquor where only licensed for 3.2 percent malt liquor Revocation N/A/ N/A/ N/A Refusal to allow city inspectors or police $1,000.00 fine and 3- $2,000.00 fine and 7- Revocation N/A Second Reading October 20, 2015 Page 18 admission to inspect premises day suspension day suspension Sale of alcoholic beverages to underage person $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation After or/ before hours sale of alcoholic beverage $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation After or before hours consumption of alcoholic beverages $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Gambling or prostitution on premises $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Failure to take reasonable steps to stop person from leaving premises with alcoholic beverage $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Sale of alcoholic beverage to obviously intoxicated person $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Allowing a disorderly establishment $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Person under 18 serving liquor $500.00 fine $1,000.00 fine and 3- day suspension $2,000.00 fine and 7- day suspension Revocation Failure to display liquor license Warning letter $500.00 fine $1,000.00 fine $1,500.00 fine Second Reading October 20, 2015 Page 19 D. Other Penalties. When a violation of this chapter or an applicable statute, ordinance, or rule regarding alcoholic beverages is without a presumptive penalty, the penalty shall be determined by the council. E. Multiple Violations. At a licensee’s first appearance before the council, the council must act upon all of the violations that have been alleged in the notice sent to the licensee. The council shall consider the presumptive penalty for each violation under the first appearance column in this chapter. The occurrence of multiple violations is grounds for deviation from the presumed penalties in the council’s discretion. F. Subsequent Violations. A violation occurring after the notice of hearing has been mailed, but prior to the hearing, must be treated as a separate violation and dealt with as a second appearance before the council, unless the licensee agrees in writing to add the violation to the first appearance. The same procedure applies to the second, third or fourth appearance. G. Subsequent Appearances. Upon a second or subsequent appearance before the council by the same licensee, the council shall impose the presumptive penalty for the violation or violations giving rise to the particular violation or violations that were the subject of the prior appearance. However, the council may consider the amount of time elapsed between appearances as a basis for deviating from the presumptive penalty imposed by this chapter. H. Computation of Violations. 1. Any violation which has occurred within twenty-four (24) months of the current violation shall be counted. 2. Nothing in this chapter shall restrict or limit the authority of the council to: a. Suspend a license up to sixty (60) days; b. Revoke the license; c. Impose a civil fee not to exceed $2,000.00; d. Impose conditions on a license; or e. Take any other action in accordance with law; Second Reading October 20, 2015 Page 20 provided that the licensee has been afforded an opportunity for a hearing in the manner provided under this chapter. Sec. 4-15. Open House Parties. Sec. 4-15-1. Definitions. The following words, terms and phrases, when used in this Section, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Alcoholic beverage means any beverage containing more than one-half of one percent of alcohol by volume. Control means the right of possession of a residence or premises. Controlled substance means any drug, substance or immediate precursor so defined in Minnesota Statutes § 152.01. Open house party means a social gathering of persons at a residence or premises. A social gathering attended only by the owners, or those with rights of possession of the residence or premises, or their immediate family members, shall not be considered an open house party for purposes of this chapter. Person under the legal drinking age of 21 years means a person not legally permitted by reason of age to possess alcoholic beverages pursuant to the provisions of this Code and state law. Residence or premises means a home, apartment, condominium, hotel room, premises, or other dwelling unit or meeting room or hall, whether occupied on a temporary basis or permanent basis, whether occupied as a dwelling or for a social function, owned, rented, leased or under the control of any person or persons including the curtilage of such residence or premises. Sec. 4-15-2. Acts prohibited. No person having control of any residence or premises shall allow an open house party to take place at the residence or premises if any alcoholic beverage is possessed or consumed at the open house party by any person under the legal drinking age of 21 years or any controlled substance is possessed or consumed at the open house party. Second Reading October 20, 2015 Page 21 Section 2. This ordinance is effective January 1, 2016. First Reading: October 6, 2015 Second Reading: October 20, 2015 Published: Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: Send two affidavits of publication Bill to Edina City Clerk Date: October 20, 2015 Agenda Item #: VIII.C. To:Mayor and City Council Item Type: Report / Recommendation From:Cary Teague, Community Development Director Item Activity: Subject:Ordinance No. 2015-21 Chapter Amending 36 Regarding Brewpubs, Taproooms, Wineries and Distilleries (First Reading) Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: First Reading of the Ordinance Amendment INTRODUCTION: The City Council is asked to consider first reading of the Zoning Ordinance Amendment, make any recommendations on the proposed language, and hold a public and consider second reading on November 4th. Details of the proposed Ordinance Amendment and background can be found in the attached Planning Commission staff report. ATTACHMENTS: Description Planning Commission Staff Report - Part 1 Planning Commission Staff Report - Part 2 Planning Commission Minutes 9-30-15 Proposed Ordinance No. 2015-21 Planning Commission Minutes 10-14-15 ORDINANCE NO. 2015-21 AN ORDINANCE AMENDING CHAPTER 36 REGARDING BREWERIES, TAPROOMS, WINERIES, COCKTAIL ROOMS, DISTILLERIES AND BREWPUBS The City Of Edina Ordains: Section 1. Chapter 36, Sec. 36-10 Definitions is hereby amended to add the following definitions: Sec. 36-10. – Definitions. Brewery. A facility that produces for sale malt liquor, and containing not less than one-half of one percent alcohol by volume. A brewery may include a taproom. Brewpub. A Brewery that operates a restaurant, as defined in Chapter 4 of the City, on the same premises as the Brewery, whose malt liquor production per calendar year shall be limited by Minnesota State Statute. Cocktail Room. A microdistillery licensed by the State of Minnesota that provided on-sale of distilled liquor produced by the distiller for the consumption on the premises of or adjacent to one distillery location owned by the distiller. Distillery. A facility that produces distilled liquor, including all dilutions and mixtures thereof, for non-industrial uses. A distillery may include a cocktail room. Taproom. An area for the on-sale consumption of malt liquor produced by the brewer for consumption on the premises of a brewery or an abutting property in common ownership of the brewer, which may include sales of malt liquor produced and packaged at the brewery for off premises consumption as allowed by Minnesota statutes, as may be amended. Winery. A facility operated by the owner of a Minnesota farm and producing table, sparkling, or fortified wines from grapes, grape juice, other fruit bases, or honey with a majority of the ingredients grown or produced in Minnesota. A winery may include a tasting room. Section 2. Chapter 36, Sec. 36-1311, minimum number of parking spaces required is hereby amended to add the following: Sec. 36-1311. - Minimum number required. (bb) Taproom and Cocktail Room. One space per 40 square feet of gross floor area. (cc) Brewery, Winery and Distillery. One space per 1,000 square feet of gross floor area. 2 (dd) Brewpub. One space per 1,000 gross square feet of production floor area, and spaces equal in number to one-third the maximum seating capacity, plus one space for each employee on the major shift for the restaurant. Section 3. Chapter 36, Sec. 36-609, Principal Uses in the PCD-2 District is hereby amended to add the following: (This would also include the PCD-3 District.) Sec. 36-608. - Principal uses in PCD-1 subdistrict. The following are the principal uses permitted in the PCD-1 subdistrict: • Sec. 36-608. - Principal uses in PCD-1 subdistrict. The following are the principal uses permitted in the PCD-1 subdistrict: (1) Antique shops. (2) Art galleries. (3) Art studios. (4) Bakeries, provided the rooms containing the preparation and baking process shall not have a gross floor area in excess of 2,500 square feet. (5) Barbershops. (6) Beauty parlors. (7) Bicycle stores, including rental, repair and sales. (8) Book and stationery stores. (9) Camera and photographic supply stores. (10) Candy and ice cream stores. (11) Clothes pressing and tailoring shops. (12) Clothing stores, not exceeding 2,500 square feet of gross floor area. (13) Clubs, lodge halls and meeting rooms, offices and other facilities for nonprofit organizations, not exceeding 2,500 square feet of gross floor area. (14) Coin and philatelic stores. (15) Day care. (16) Drug stores. (17) Dry cleaning establishments and laundries. (18) Employment agencies. (19) Financial institutions, but excluding drive-through facilities and pawnshops. (20) Florist shops. (21) Food, grocery, meat, fish, bakery and delicatessen stores. (22) Garden supply, tool and seed stores. (23) Gift shops. (24) Handball courts, racquetball courts and exercise and reducing salons. (25) Hardware stores. (26) Hobby shops, for the sale of goods to be assembled and used off the premises. (27) Household furnishings, fixtures and accessory stores, not exceeding 2,500 square feet of gross floor area. (28) Interior decorating establishments. (29) Jewelry stores. (30) Launderettes. 3 (31) Leather goods stores. (32) Liquor stores, municipally owned, off-sale. (33) Locksmith shops. (34) Medical and dental clinics. (35) Music and video sales and rental stores. (36) Musical instrument stores and repair shops. (37) Newsstands. (38) Offices, including both business and professional. (39) Optical stores. (40) Paint and wallpaper stores, not exceeding 2,500 square feet of gross floor area. (41) Personal apparel stores, not exceeding 2,500 square feet of gross floor area. (42) Picture framing and picture stores. (43) Repair stores and "fix-it" shops which provide services for the repair of home, garden, yard and personal use appliances. (44) Restaurants and brewpubs. , but excluding drive-ins and drive-through facilities, other than as allowed in section 36- 1264(f). (45) Schools. (46) Secondhand stores, not exceeding 2,500 square feet of gross floor area, but excluding pawn shops. (47) Shoe sales or repair stores. (48) Sporting and camping goods stores, not exceeding 2,500 square feet of gross floor area. (49) Tailor shops. (50) Tobacco shops. (51) Toy shops. (52) Travel bureaus and transportation ticket offices. (53) Variety, gift, notion and soft goods stores. (54) Vending machines which are coin-or card-operated, but excluding amusement devices. Section 4. Chapter 36 Division 9. Planned Industrial District is hereby amended to add the following: Sec. 36-640. - Principal uses. The following are principal uses permitted in the Planned Industrial District (PID) district: (1) All principal uses allowed in the Planned Office District. (2) Manufacturing, compounding, processing, packaging, treatment and assembly of products and materials. (3) Scientific research, investigation, testing or experimentation. (4) Warehousing of nonperishable products, if the products are owned by or consigned to the owner of the principal use or its lessee, and further, if the owner or lessee does not establish the principal use in the capacity of a carrier for the purpose of a freight operation. (5) Businesses that provide a service to the consumer on the consumer's property and not on the lot occupied by the principal use, including, but not limited to, building contractors, 4 plumbing contractors, swimming pool construction and service companies, and exterminating offices. (6) Blueprinting, photostating and printing shops. (7) Office equipment showrooms and repair services. (8) Mini-storage warehouses for storage of domestic supplies, recreational vehicles and equipment and other private property, if the owner of the private property is responsible for transporting the property to and from the principal use, and further, if the owner of the principal use does not establish the use as a carrier for the purpose of a freight operation. (9) Animal hospitals, but excluding establishments with outside runs. (10) Currency exchanges, as defined in Minn. Stats. ch. 53A. (11) Breweries, Taprooms, Wineries, Distilleries and Cocktail Rooms. Section 5. Chapter 36 Division 9. Planned Industrial District is hereby amended to add the following: Sec. 36-642. - Accessory uses. The following are the accessory uses permitted in the Planned Industrial District (PID): (1) Warehousing of products manufactured by the principal use. (2) Offices and administrative facilities. (3) Shipping and receiving spaces, mailing rooms and order pickup facilities. (4) Cafeterias, educational facilities, vending services and recreational establishments for persons employed by the business comprising the principal use. (5) Within buildings having office space comprising not less than 40,000 square feet of gross floor area, ten percent of the gross floor area may be occupied by retail uses allowed in the PCD-1 and PCD-2 districts, if the accessory uses are accessible only from the interior of the principal building and have no signs or displays relative to it visible from the outside of the principal building. (6) Temporary retail sales pursuant to a permit issued in accordance with this division. (7) Off-street parking facilities. (8) Commercial kennels, as defined in section 8-5, which are accessory to animal hospitals, but excluding kennels with outside runs. (9) A mobile food unit licensed by the City of Edina (food truck) as an accessory use to a Taproom, Winery, Distillery or Cocktail Room. Section 6. Chapter 36 Article XII. Supplemental District Regulation is hereby amended to add the following: Sec. 36-1275. Breweries, Taprooms, Wineries, Distilleries, Cocktail Rooms and Brewpubs. (a) Shall comply with all regulations within Chapter 4 of the Edina City Code regarding Alcoholic Beverages. 5 (b) Shall comply with all performance standards related to Sec. 36-644 (5), noise, vibration, dust, dirt, smoke, odor, glare, and liquid waste. (c) Parking shall comply with the standards in Section 36-1311. (d) Hours of operation shall comply with Section 4-8-6. (e) No outdoor storage is permitted on the site, including the mobile food unit, with the exception that waste handling (refuse and/or recycling) may occur in an enclosure that is fully screened from adjoining streets and residentially zoned property. (f) All exterior lighting shall be designed in such a way as to have no direction source of light visible from adjacent property, and shall comply with the requirements of Section 36-1260. Section 7. Effective Date. This Ordinance shall be effective upon publication. First Reading: Second Reading: Published: Attest Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on Send two affidavits of publication Bill to Edina City Clerk Date: October 20, 2015 Agenda Item #: VIII.D. To:Mayor and City Council Item Type: Report / Recommendation From:Bill Neuendorf, Economic Development Manager Item Activity: Subject:Ordinance 2015-22 - Amending Chapter 20 of the Edina City Code Concerning Dogs in Outdoor Food and Liquor Establishments Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Waive the Second Reading and approve Ordinance 2015-22 INTRODUCTION: This proposal would allow restaurateurs to consider allowing dogs on outdoor patios and sidewalk cafes provided that applicable provisions of MN State law are followed. ATTACHMENTS: Description Ord 2015-22 Dogs on patio memo Ord 2015-22 Dogs on restaurant patio City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 MAYOR AND COUNCIL Bill Neuendorf, Economic Development Manager Ordinance 2015-22 - Amending Chapter 20 of the Edina City Code Concerning Dogs in Outdoor Food and Liquor Establishments Waive the Second Reading and approve Ordinance 2015-22. (First Reading: Requires offering of Ordinance only. Second Reading: Favorable rollcall vote of three Council Members to pass. Waiver of Second Reading: Affirmative rollcall vote of four Council Members to pass.) Information / Background: During discussions related to the City’s Liquor Ordinance, the topic of dogs on outdoor restaurant patios and sidewalk cafes was raised. Minnesota Law allows dogs in outdoor portions of food establishments but requires municipalities to actively enable this practice. This proposal would allow restauranteurs to permit dogs provided that fundamental principles of health and safety are posted and followed. The City Clerk would receive and approve applications while the City’s Health Division would be responsible for compliance. The technical content of this ordinance is based on Minnesota Law without modification. This proposal does not impact the use of service animals in any portion of a business. It should be noted that this proposal does not mandate that restauranteurs allow dogs but merely provides an option. There are some restaurants that allow dogs while others do not. The choice remains in the hands of the business owner and operator. Staff recommends the approval of this ordinance. Since this topic has already been discussed at the October 6th City Council meeting, staff recommends that the Second Reading be waived. 1 ORDINANCE NO. 2015-22 AN ORDINANCE AMENDING CHAPTER 20 OF THE EDINA CITY CODE CONCERNING DOGS IN OUTDOOR FOOD AND LIQUOR ESTABLISHMENTS THE CITY COUNCIL OF EDINA ORDAINS: Section 1. Chapter 20 Article V of the Edina City Code is amended by adding Division 4 to read as follows: Division 4. Designated Outdoor Dog Areas. 20-324. Licensed food and liquor establishments may apply for approval to allow dogs to accompany persons patronizing designated outdoor dog areas. The designated outdoor dog area shall be limited to approved outdoor areas; however, a dog may be present in an approved interior corridor solely for the purpose of being transported directly between the entry of the establishment and a designated outdoor dog area if direct access to the designated outdoor dog area is not capable of being provided. 20-325. An applicant seeking approval for a designated outdoor dog area shall provide the following required information on an application or license addendum form as required by the licensing official: (1) The name, location, and mailing address of the establishment; (2) The name, mailing address, and telephone contact information of the applicant; (3) A description of the designated outdoor areas in which the applicant intends to allow dogs; and (4) A description of the days of the week and hours of operation that the patrons’ dogs will be permitted in the designated outdoor areas. An approval for a designated outdoor dog area issued pursuant to this chapter may not be transferred to a subsequent owner upon the sale of the establishment but shall expire automatically upon the sale of the establishment. The subsequent owner shall be required to reapply for approval pursuant to this chapter if the subsequent owner wishes to continue to accommodate patrons' dogs, in addition to complying with all other applicable licensing requirements of this Code. 20-325. Minimum requirements. 2 Any establishment obtaining approval for a designated outdoor dog area shall comply with the following requirements, which, along with the prohibitions imposed by section 235.40, must be clearly printed on a sign or signs posted on the premises in locations as established in this section: (1) Employees must be prohibited from touching, petting, or otherwise handling dogs; (2) Employees and patrons must not allow dogs to come into contact with serving dishes, utensils, tableware, linens, paper products, or any other items involved in food service operations; (3) Patrons must keep their dogs on a leash at all times and must keep their dogs under reasonable control; (4) Dogs must not be allowed on chairs, tables, or other furnishings; and (5) Dog waste must be cleaned immediately and the area sanitized. The sign required by this section shall be posted within the designated dog area in a manner and place that is conspicuous to employees and patrons. Additionally, a clearly printed sign shall be posted within the entry of the establishment that indicates where dogs are allowed on the premises. 20-326. Prohibitions. Patrons must abide by the following requirements when bringing dogs into establishments with designated outdoor dog areas: (1) Dangerous and potentially dangerous dogs as defined in Minnesota Statutes 347.50 shall not accompany patrons into the establishment; and (2) All dogs must be licensed and restrained by a leash. 20-327. Service animals. Nothing in this chapter shall be construed to limit: (1) The right of a person with disabilities to access places of public accommodation while accompanied by a service animal as provided in Minnesota Statute Sections 256C.02 and 363A.19; or (2) The lawful use of a service animal by a licensed peace officer. Section 2. This ordinance is effective January 1, 2016. 3 First Reading: October 20, 2015 Second Reading: Published: Attest: ____________________________ _____________________________ Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: Send two affidavits of publication Bill to Edina City Clerk Date: October 20, 2015 Agenda Item #: VIII.E. To:Mayor and City Council Item Type: Report / Recommendation From:Debra Mangen, City Clerk Item Activity: Subject:Resolution No. 2015-89 Accepting Various Grants & Donations Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt resolution INTRODUCTION: In order to comply with State Statutes, all donations to the City must be adopted by a resolution approved by four favorable votes of the Council accepting the donation. I have prepared the attached resolution detailing the various donors, their gifts and the departments receiving donations for your consideration. ATTACHMENTS: Description Resolution No. 2015-89 Accepting Donations RESOLUTION NO. 2015-89 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed grants and donations on behalf of its citizens. Parks & Recreation: Edina Art Center: Barbara O’Keefe Various Jewelry Supplies Carolyn B. Cardle Four Canvases & Three Frames/Stretcher Bars Barb Lippert Pottery Tools & Glazes Phyllis & Leonard Brooks Oil Painting by Bill Dietrichson Ingrid Sundstrom-Lindstrom Pottery Tools & Kitchen Supplies Don & Pat Sullivan Fourteen Art Books Teresa Luterbach Various Art Papers & A Portfolio Fred Senn 32 American Artist Magazines Parks & Recreation: Braemar Golf Course: Braemar Golf Association $1,254.54 Parks & Recreation: Edina Historical Society Carpet For Historical Society Space At Arneson Acres Edina Police Department: Cecelia Dolan $100.00 Charlotte Sequin $200.00 Dated: October 20, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 20, 2015, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______________ day of ___________________, ____________. City Clerk Date: October 20, 2015 Agenda Item #: IX.A. To:Mayor and City Council Item Type: Report / Recommendation From:Heather Branigin, Executive Assistant Item Activity: Subject:Correspondence Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: No action is necessary. INTRODUCTION: Attached is correspondence received since the last Council meeting. ATTACHMENTS: Description Correspondence One 10.14.2015 Correspondence Two 10.20.2015 Heather Branigin From: jpbovy@comcast.net Sent: Tuesday, October 06, 2015 9:49 PM To: Edina Mail; mmbovy@comcast.net; jpbovy@comcast.net Subject: ATTN: City Council and Engineering r October 6, 2015 To Mayor James Hovland: This is my official notice of appeal on my Proposed Special Assessment. In reference to Improvement No. BA-409 - Property Identification No. 31 117 21 42 0008. I attended the Public Hearing on October 6th at 7pm. I was unable to present you with my signed letter (below), as I had to leave at 9pm due to childcare issues, at which time we were at item "B" of the agenda that ran through M. Our special assessment was item J. Reasons for my appeal : 1) Project had a finish date of July 1, 2014. The project officially ended November 2014. Normal disruption to my family, friends, home and neighborhood was 3 times the estimate. 1. a. Disruption to everyday activities included but were not limited to : walking groceries 1 block- multiple trips, accessing bus stop before and after school through mud and an additional 1 block walk to and from regardless of weather or construction traffic, inability to bring work materials through mud, dirt construction traffic from home, parking 1 block away for friends and family for weeks at a time , dust, sand, mud entering home for an additional 4 months 2) Project led to flooding of our basement through sewer causing another daily family disruption leading to thousands of dollars in plumbing costs, demolition of contaminated walls, carpet, furniture, and additional thousands of dollars of rebuild costs to basement. 1. a. 3 days of sewage pouring into our basement because construction team did not properly provide rain drainage to project overwhelming system. 2. b. Demolition costs = $2200 3. c. Rebuild costs = $10,000 3) Project manager quit through reconstruction causing a very large disconnect between us and neighborhood during stall, during flood and during cleanup. All effected residents were left with no assistance and no recoup for a situation caused by improvement project. 4) Upon completion of project I was left with: 1. a. A feeling of being left alone by my own city 2. b. A ruined summer 3. c. Memories of sewage pouring into my home for 3 days 4. d. Bills for demolition, repair and replacement to my basement in excess of $12,000 5. e. More bills assessed to my property taxes 6. f. Multiple efforts for assistance from city to no avail 7. g. A city that hired a construction company that was at fault 8. h. An abandonment by my city, exacerbated by the fact that I am now left with another bill for $8,227,47 I look forward to hearing from someone, as soon as possible. John Bovy 5912 Tamarac Lane 2 Heather Branigin From: Shirley Maltby <smaltby@hotmail.com> Sent: Wednesday, October 07, 2015 11:15 AM To: Edina Mail Subject: Weeds Larry Thayer & Mayor Hovland Have talked to Mr Thayer many times about the weeds at 4909 Payton Court. Last weed Mr Thayer told me the weeds would be removed by weeks end. Did not happen. Last night at the City Council meeting I learned Mayor Hovland is the Chief Weed Control Person. Please take care of this problem. I did pull the weeds once. I will not do it again. I also take care of the circle at the end of the street. Thanks Shirley Rerat Heather Branigin From: Sarah Ruschy <sarahr20333@isd273.org > Sent: Wednesday, October 07, 2015 12:05 PM To: Edina Mail Subject: School Interview Dear Mr. Mayor, I was wondering if you could let us interview you, for our school project about Minnesota Nice. Our project in due November 2, so anytime before that would work. We would really appreciate it! Thanks Sarah Ruschy, Katie Simon, and Shay Vogt Edina MN 8th grade at South View Middle school. 1 Heather Branigin From: davestrand@comcast.net Sent: Wednesday, October 07, 2015 1:08 PM To: James Hovland; Mary Brindle; Kevin Staunton; Robert Stewart; swensonann1 @gmail.com Subject: 6209 Crest Lane Dear Mayor and City Council members, My name is David Strand, 6236 Crescent Drive. I live behind and south of the proposed subdivision. I am a widowed father and was unable to attend last nights City Council meeting due to obligations with my sons. Its a sad day indeed that the Council doesn't listen to the people who you represent. First, I would like to bring to your attention again that the planning commission voted this subdivision down! They reviewed this in more depth and came to that conclusion. If you're not going to follow their recommendations, then you should disband them. Question: Why does an ordinance from 1940 override one from 1990? If 126' is what is required, end of discussion. Seems to me we're granting variances for greed and not for need. This was completely a self imposed hardship. Thank you Mr. Mayor for your wise and to the point comments. You hit the nail on the head. There are very few large lots in Edina. I know, my wife and I looked for over a year. This was a lot that could very easily support a large home. Shame on those council members who voted in favor of this tragedy. Makes me wonder who built your homes? There was not one neighbor in support of this project! Once again, big money talks and common sense walks. Since you have approved this, please take note of the 3/4" faulty land marker on our side of the plat. Please have your engineers remove it. The placement of the coffee can and 1/2" marker matches the Valley View I Ieights plat of 217.1' Sincerely, David Strand 612-554-5376 1 Heather Branigin From: Tom Roddis <troddis@aol.com> Sent: Thursday, October 08, 2015 11:54 AM To: James Hovland Subject: Open Streets comment Dear Mayor Hovland and city council members, I understand that the city is considering the idea of making the recent "Open Streets" into an annual event. While I think this is a fine idea for the business district at 50th & France, I would like to strongly recommend that the event be reduced in size to the commercial area immediately surrounding the 50th and France intersection. For those of us that live in close proximity to 50th, having this event extend all the way to Browndale creates an unwelcome disruption as well as nuisances involving noise, litter, and lawn wear and tear. We enjoy the Fourth of July parade, and think that the Art Fair is great contribution to the vibrancy of the area - but Open Streets is more disruptive while providing significantly less enjoyment value. Sincerely, Tom Roddis 4920 Arden Ave Heather Branigin From: Janey Westin <janeywestin@usa.net > Sent: Friday, October 09, 2015 11:31 AM To: Ann Kattreh; Edina Mail; James Hovland; Ann Swenson; Mary Brindle (Comcast); Bob Stewart; Kevin Staunton; Scott H. Neal Cc: Common Sense Edina; jmac; Jan Storey; ann thompson; David Frenkel; James Westin; Brian Durst Subject: Lack of ADA required door opening buttons Hello Ann Kattreh, Mayor Jim Hovland, Council members and Scott Neal. On Sept. 30th, I attended the ribbon cutting ceremony for the new Pamela Park warming house with my husband, Charlie, who is now getting around mostly in a wheelchair. Once the ribbon was cut, attendees were invited to go into the building to check it out. To my surprise, I found that the doors (both sets of doors) DID NOT have door opening buttons as I believe are required by the Americans w/Disabilities Act (ADA). This is a very public building, paid for with tax dollars. The parking lot has handicapped parking spaces with proper ramping, markings and signage to help get you to the door. But getting in the door is not up to legal accessibility standards. How did this get missed and pass inspection??!!! I now wonder if other new park buildings, such as the warming house at Countryside Park, are also missing door opening buttons? As our city's population ages, attention to this should be of the highest priority. And frankly, accessibility to a public building is the law no matter what age someone may be. Younger people can also have door opening challenges due to any variety of issues, too. The city is currently liable to a lawsuit regarding this. (Remember the guy that was in the news a couple months ago who was just looking for cases like this, suing small businesses for lack of ADA required accessibility to make some income by settling out of court?) This problem must be fixed immediately. Please keep me posted on progress regarding this issue. And Jim, thanks for opening the door for us. --Janey Westin & Charlie Hughes Pamela Park neighbors 6136 Brookview Ave. 1 L. Hope Melton 4825 Valley View Road Edina, MN 55424 952-926-3959 October 9, 2015 Dear Mayor Hovland and Members of the Edina City Council; As I watched the affordable housing discussion during this week's Council meeting, I was so pleased to sense your commitment to providing middle class and low income in Edina. It won't be easily accomplished but, as we say, if there's a will, you will find a way to accomplish your goals! I was encouraged by the awareness that this housing needs to be distributed throughout the City so that low and moderate income children and families, who face challenges and stress in today's economy, will be surrounded by successful, positive role models. Finally, I was glad to hear that your aim is to provide a mix of housing alternatives— multifamily rental, and townhouse and single family ownership. May I suggest that, as early as possible, you mount a significant education/communications campaign, that describes the advantages of this effort to existing Edina residents. For example, that our teachers, police, and fire personnel will be able to reside and have a stake in this community, that our children, when grown, will be able to afford to live here, that we will be able to live here in our own retirement, how diversity of all kinds enhances living environments in this globalized twenty-first century. This, followed by community discussions, perhaps with the help of the Human Rights Commission, will help pave the way for greater acceptance of more affordable housing in Edina. If I can help with this effort in any way, please just let me know. Respectfully, Hope Melton Heather Branigin From: Ross Plaetzer <ross@employersolutionsgroup.com> Sent: Friday, October 09, 2015 5:08 PM To: Bill Neuendorf Cc: James Hovland; 'mail@EdinaMN.gov'; 'kstaunton@EdinaMN.gov'; 'rstewart@EdinaMN.gov'; 'swensonann1@gmail.com; Mary Brindle Subject: Ordinance 2015-20 Amending Alcoholic Beverage Provisions Mr. Neuendorf, In regard to the apparent desire to prohibit any liquor licensees from operating a bar, you may be interested in the approach that the city of Burbank, California has successfully used to prohibit bars and allow only restaurants to offer alcohol.— Edina City Cod Sec. 4-77. - Special requirements for the on-sale of wine, malt liquor and intoxicating liquor. In addition to the requirements of sections 4-59 through 4-75, the following special requirements apply to the sale of wine, intoxicating malt liquor and intoxicating liquor sold pursuant to a wine license or and on-sale intoxicating liquor license issued in accordance with this chapter: (1) Licensed premises. The licensed premises must have: b. A valid food establishment license issued pursuant to article V of chapter 20 and have adequate space, as determined by the sanitarian, for the storage, preparation and handling or service of food, wine and liquor. Such a food establishment must also meet the following conditions: 1) there is no dancing or musical entertainment at the establishment; 2) there are no more than two billiard or pool tables at the establishment; and 3) any area of the establishment devoted primarily to the sales or consumption of alcohol shall constitute no more than 15 percent of the adjusted gross floor area of the establishment. In determining the floor area devoted primarily to the sales or consumption of alcohol, the City Planner shall consider the following factors: the layout and site plan of the establishment; the location and size of the bar; whether the size, placement and spacing of tables, stools, and booths indicate that the area is primarily devoted to the sales or consumption of alcohol; whether there is a wall or other separation in the establishment dividing an area primarily devoted to the sales or consumption of alcohol from the dining area and whether or not full meals are served in the area. The premises shall not have more than 15 percent of its seating capacity located at a bar or service counter. c. No holder of a wine license or and on-sale intoxicating liquor on-sale intoxicating liquor license shall use such license to operate a cocktail lounge or bar in the city. "Cocktail lounge or bar" means a saloon, tavern, pub, or similar place used primarily for drinking alcohol that is designed for social interaction and/or entertainment and in which the service of food is only incidental to the sale and consumption of such alcoholic beverages. Thank you for your consideration. ROSS PLAETZER I 4058 SUNNYSIDE ROAD I CELL: 612.991.8896 2 Heather Branigin From: Donna Hanbery <hanbery@hnclaw.com> Sent: Tuesday, October 13, 2015 8:43 AM To: Mary Brindle; James Hovland; staunton@edinaMN.gov; Robert Stewart; swensonann1 @gmail.com Subject: Mill Pond meeting letter Attachments: Mill Pond.pdf Dear Council Member: Please see attached letter re. the Mill Pond meeting. Thank you Donna Hanbery Hanbery & Turner, P.A 33 South 6th Street, Ste. 4160 Minneapolis, MN. 55402 612-340-9350 DD 612-340-9446 Fax mae 1 DONNA HANBERY 4705 SUNNY SIDE ROAD EDINA, MN 55424 October 12, 2015 COMMENTS ON MILL POND ASSESSMENT AND MEETING Ms. Jessica Van Der Werff Water Resources Coordinator Engineering Department 7450 Metro Boulevard Edina, MN 55439 Dear Jessica Van Der Werff: I am writing this letter to follow up on my participation in the meeting about the Mill Pond harvesting and current assessment methods that took place on September 30, 2015. I am writing to request that no change be made in the present method of assessing the 63 homes that border, or have a direct view, of the creek and the Mill Pond area. I expressed my views at the meeting, but I will summarize them below: The biggest source of concern with the Mill Pond harvesting is the change in practices and DNR enforcement that changed the removal of most of the vegetation, to only "an area constituting 50 percent" of the 14 acres of the Mill Pond. For those of us that live directly on, near, or with a view of the Mill Pond, the magnitude of the weeds that can over grow and clog the Mill Pond can be overwhelming if not removed. I have lived in my home, or stayed at this property, since I was born in 1952. Over the years, the water quality has degraded with more weeds, vegetation, and "gunk" than when I was a child and would come to this home. But for the periodic harvesting, the Mill Pond looks like a swamp. • Based on the feedback you shared at the meeting, there have been very few people objecting with the assessment. The biggest objection is the effectiveness of the 50 percent harvesting done twice a year. • With the exception of the two homes at 4905 and 4509, that have a view that is obstructed by trees, every home that is on the creek, or across the road from the creeks, has a view of the Mill Pond. The one assessment I would question the most is why the property next to 4513, with a direct view of the creek, is not on the list of assessed homes. • Whether you are on the creek, or looking at the creek, looking at flowing water, as opposed to a clog of weeds and stuck styrofoam, cans, logs and other garbage, affects the quality of your home and your views from the street or your windows. • But for harvesting, the amount of gunk that gets stuck in the creek becomes a harborage for bugs and more garbage. Whether you are on the creek, or near to it, this is not desirable. Ms. Jessica Van Der Werff October 12, 2015 Page 2 • In terms of fairness, I can recall the assessment that was imposed to build the sound barrier wall along highway 100. Our house was assessed approximately $6,000.00. (if I remember right, for that wall. When I attended a meeting with the engineers about the wall, I was told that the wall would have little or no impact of the noise experienced from homes that were more than 500 feet away from the wall.) Yet that assessment was imposed on a broad area to presumably benefit all properties. Once you start opening up the methods of assessment, you open up a significant can of worms. For example, there was concern about areas that cannot be effectively "harvested" by the machine. They may be in more shallow areas from time-to-time. Most of these properties will still have a view of the rest of the creek. But if you start dropping off properties, I would open the question for you to ask "why you are assessing based on individual lot, rather than square footage along the creek?" Although my home benefits as a home along the creek, our footage of shoreline is probably a fraction of the overall footage if you were to start doing your assessment based on linear feet of lot line next to the creek. For all the reasons above, I would ask that you share a view with the counsel that virtually everyone that attended the meeting on September 30, 2015, was comfortable with the present method of assessment, but was predominately concerned about the limits of only harvesting 50 percent of the area at a time. I got the sense from staff that this was a pretty hard and fast rule with the DNR. But it is a crying shame that we now seem to have 50 percent more "gunk", and very little natural vegetation, in most of the Mill Pond Area. DONNA E. HANBERY 1 c tf) C \ c-ki CO3 COro, 11 DEIlmael 012152 Heather Branigin From: Sent: To: Cc: Subject: Attachments: Brian Prince <bprince@flco.com> Tuesday, October 13, 2015 9:50 AM James Hovland Bill Neuendorf; Cary Teague; Scott H. Neal Edina Development Opportunity B.P Full Company Overview_6.24.pdf Hello, I am contacting you on behalf of Flaherty & Collins Properties in Indianapolis, Indiana. We are a mixed- use multifamily developer that specializes in market rate luxury apartments as well as affordable housing development. We are continuously rated as a top 50 developer nationally each year and we are looking for an opportunity in your community of Edina, Minnesota. We develop new construction as well as historic rehab projects/adaptive reuse projects. We specialize in infill development and we can help eliminate any blight you may have in your communities. We are able to help you put better use to surface parking lots, and repurpose buildings into multifamily assets in your community. We focus on forming great public/private partnerships with cities or local municipalities across the country. We find out what needs the community might have and we work with them to address those needs. We have worked with communities to help them bring more density to their downtowns along with a better quality of living. The demographic that we attract with our market rate developments are predominately young professionals and empty nesters so our tenants are low service users and have higher amounts of disposable incomes to support local businesses. We are capable of doing projects of all types including mixed-use projects combining residential with retail (including grocery) as well as mixed-income projects where we blend market rate units with affordable. I would appreciate the opportunity to discuss with you and learn of any development opportunities within your community. I have attached some info on some of our recent projects for you review. Please visit our website at www.fico.com for more information on our past and current projects. Thank you and have a great day. Sincerely, Brian R. Prince II, J.D Developer 0 FLAHERTY & COLLINS PPOPERTIES 8900 keystone Suite 1200 Indianapolis. IN 46240 e-mail: bprince@flco.com Office: 317.816.9300 Direct: 317-564-3253 Cell: 317-910-1759 Visit our website at www.flco.com 1 www.smokefreemn.org Ms MINNESOTA IsrawN. Pros N.-+4 Association for Nonsmokers-Minnesota ClearWay rAl g '.nn a manaciar- t•)en‘l evon tn Cpovvit m a Noe_ ,(1,-.1„.ex-esorej, w;\\ 000 packe1/4-s as An. vyT --Cnarlk, 50 ire\k)ocY\ JINN_ t(v\a, (WO,. ea se_ 'Iy\sQ:c..-\- Y-lav \dR Pst GS I- Coil Cs - 3005 Success in Minneapolis! Hard work and dedication paid off! Almost two years ago, youth at Breathe Free North (BFN), a program at Northpoint Health & Wellness, started surveying their peers about tobacco use in North Minneapolis. Youth at the Minneapolis Youth Congress (MYC) also surveyed their peers. The data showed a disturbing trend regarding use of flavored tobacco by youth. BEN took the information to the attention of first-time councilmember Blong Yang, who took up their cause. MYC youth took their results to councilmember Cam Gordon. These two champions worked with the youth and other advocates. The council unanimously voted on July 10 to protect youth from the dangers of cheap, flavored tobacco by restricting the sale of flavored tobacco products to adult-only tobacco shops, a move that limits youth exposure. Another big step involved increasing the price of cheap, flavored cigars to $2.60 each. Previously, they could be purchased for as little as two for 89 cents. These are proven steps to prevent youth tobacco use and a cause for celebration. The policy goes into effect Jan. 1,2016. Thank you to everyone who supported these efforts! (August, 2015) --.)-Z."'L9A cl-i-W, Via\tc @1-7-0,G-tc0)-VEciak W67 001\-6) --Vb ----- \IN VOZ -K 101A '\)) Va VC71) --k\?? 1,‘‘E\) ZWL4100M2_) - V,---kVN NRAE) {Si\-tul \M Oc:CrZEN7-- 1\ . \--\--- M11 \--R- .skENI kt5),A1 NA,z...-\--1 \,6ir ta, st.-i•- .-oe vn kci\t .t\--\rcov7el Tay ( --,/tAINIc wzc- K t.AR‘),-n \Wiz Qkk,\A, IC--Pcco,C--M,0,1 -AdvRtsa. k' %•-?0A- 1-AtIv-s%,q. \AQk '"-VCk\lm . Wsli-\ - $,A- ,.-•1 Toi.sCAtAi .fti,T), tRNA .-\'‘-Q Qibt\WC--7-. NA-Vic cs'17%iMQ Fa fV1t 6: \) n V51).\ 'ii-\4 litlk \)39k. \'t)loStA 9 q \' -K:w t-Rezatt- \ -W J%\) )d \t 10\A F-m:\ tk-kt F -30 -76- V140-64C 14ty P3-,a0j4 n7"11 4-9°7717-vAcytale odaint Fitv g # ariA haw 6/Jahow impc/viani- aktel 6-(x6uri g) rAi&c_so s hapo.' SO 010W6ti r1WL cimazu, iDiVeZinfai7c4is hdte. had on Me skthnt imp) oicus. iciclO loo/seg 4 VI/La iGyic enclac Heather Branigin From: David Arbit <davida@mplsrealtorcom> Sent: Thursday, October 15, 2015 2:59 PM To: James Hovland; Scott H. Neal; Kevin Staunton; Robert Stewart; Mary Brindle; 'swensonannl@gmail.com'; Edina Mail Subject: MAAR Sept. 2015 Market Update Dear Mayor Hovland and Members of the Council: After an impressive spring and summer, Twin Cities home sales continued at a 10-year record pace in September. Most metro-wide indicators are beginning to show month-to-month moderation although year-over- year comparisons remain positive. The latest Bureau of Labor Statistics figures show the Twin Cities metro area had the second lowest unemployment rate of any major metro at 3.3 percent compared to 5.1 percent nationally. Mortgage rates are below 4.0 percent, compared to a long-term average of over 7.0 percent. • New Listings in Edina decreased 9.9 percent to 137. • Pending Sales were up 8.7 percent to 75. • Closed Sales increased 5.4 percent to 97. • Days on Market was up 58.5 percent to 84 days. • The Median Sales Price increased 16.7 percent to $421,300. • Inventory levels shrank 4.5 percent to 381 homes. • Percent of List Price Received at Sale decreased 0.9 percent to 97.1 percent. l• Months Supply of Inventory was down 8.0 percent to 4.6 months. • Distressed sales made up 0.9 percent of all Closed Sales. • Single-Family homes made up 69.6 percent of all Closed Sales. • New construction properties made up 5.3 percent of all Closed Sales. Humidity is giving way to fall colors and early morning frost—along with the usual temperature swings. As the Fed meanders toward its first inevitable rate hike in years, the trick will be ensuring that prices continue to rise enough to entice sellers to list but not so much so as to price out buyers. As rates slowly normalize, further job and wage growth could offset declining affordability. Inventory levels hovering well below forecasts have pinched the supply pipeline, though a growing share of homeowners with positive equity could help turn the inventory tide. Your local report lives here: http://maarstats.10kresearch.com/docs/Imu/x/edina. The Twin Cities Metro report can be found here: http://maarstats.10kresearch.cam/docs/Imu/x/TwinCitiesRegion. If you have any comments or questions, please don't hesitate to contact us. Also, be sure to check out all of the market reports on our website - http://www.mplsrepltor.com. Last but not least, thanks for all you do to make our region one of the best places to live and work. Best, David Arbit, MCRP Director of Research & Economics Minneapolis Area Association of REALTORS® 5750 Lincoln Drive - Edina, MN 55436 USA P: 952-988-3150 I F: 952-908-2646 MAAR I Market Reports I Blog "Without data, you're just another person with an opinion." -W. Edwards Deming Heather Branigin From: Sent: To: Subject: State Auditor Rebecca Otto Office of the State Auditor <auditorsupdate@osa.state.mn.us> Friday, October 16, 2015 3:01 PM Edina Mail State Auditor's E-Update -- October 16, 2015 OFFICE OF THE STATE AUDITOR The official online E-Update news publication of the Office of the State Auditor October 16, 2015 1. Revised: Statement of Position on TIF 2. Meeting: Volunteer Fire Relief Association Working Group 3. Reminder: Fire State Aid and Supplemental State Aid 4. Avoiding Pitfalls: Prompt Payment of Local Government Bills 1. Revised: Statement of Position on TIF The Statement of Position entitled TIF Interfund Loans has been updated and revised for clarity. To view the complete Statement, go to: http://www.auditor.state.mn.us/default.aspx?page=201 10519.000. 2. Meeting: Volunteer Fire Relief Association Working Group The Volunteer Fire Relief Association Working Group will meet on Wednesday, October 21 from 11:00 a.m. to 1:00 p.m. at our 525 Park Street office in Saint Paul. Meetings are open to the public. Working Group materials are available on the OSA website at: http://www.auditor.state.mn.us/default.aspx?page=reliefworkinggroup. 3. Reminder: Fire State Aid and Supplemental State Aid Fire state aid and supplemental state aid were disbursed on October 1 for most volunteer fire relief associations in Minnesota. The municipal treasurer is required under State law to transmit both the fire state aid and supplemental state aid to the treasurer of the affiliated relief association within 30 days after receipt if an organized relief association exists and the association has filed a financial report with the municipality. The Reporting Form signed annually by the municipal clerk and submitted to the Office of the State Auditor is the financial report referred to in this statutory provision. The relief association treasurer should ensure that the fire state aid and supplemental state aid are promptly deposited into the association's Special Fund. A list of the 2014 fire state aid and supplemental state aid amounts is available on the Minnesota Department of Revenue's website at: http://www.revenue.state.mn.us/local gov/prop tax admin/Pages/fsa.aspx. 4. Avoiding Pitfalls: Prompt Payment of Local Government Bills Cities, counties, towns, school districts, and local government political subdivisions or agencies must pay vendor bills according to the terms of the contract with the vendor. If no contract term applies, the bill must be paid within a "standard payment period" unless there is a good faith dispute over the bill. See Minn. Stat, 471.425. If the bill is not paid within the standard payment period, the public entity must pay interest charges. Under the statute, the standard payment period from the date of receipt of the goods or services, or the invoice for the goods or services, whichever is later, is: • 35 days for governing boards with regularly scheduled meetings at least once a month; • 45 days for governing boards that do not regularly meet at least once a month; and • 45 days for joint powers organizations. If an invoice is incorrect, defective or otherwise improper, the statute requires the entity to notify the vendor within ten days of the date of receipt. This statute applies to all goods, leases and rents, and contracts for services, construction, repair and remodeling. It provides a specific exception for certain contracts with a public utility or telephone company. You have received this e-mail because you are listed as a local or state government official, or you signed up for e-mail updates from the Office of the State Auditor. To unsubscribe from this list or to change your profile, click here. The Office of the State Auditor is located at 525 Park Street, Suite 500, Saint Paul, MN 55103. Phone: (651) 296-2551 TTY: (800) 627-3529 Fax: (651) 296-4755 Web: www.auditor.state.mn.us. ?,±:1 rnaiier ma er 2 Heather Branigin From: Joanne Bergstedt and Doug Junker <jbplace@live.com > Sent: Monday, October 19, 2015 6:17 PM To: Derek Northenscold Cc: Doug Junker; Joanne Bergstedt and Doug Junker; Scott H. Neal; Lisa Schaefer; James Hovland Subject: Water damage to 4216 Oakdale Avenue S, Edina 55416 Attachments: JUNKER-JOANNE-DOUG-WTR.pdf; Invoice_7969=from_Carlson_Appliance_Care.pdf Hello Derek, It has been a few days since we spoke about this problem on Wednesday, October 14, 2015. Attached is the estimate for our water restoration clean up, which arose from our main floor fridge's ice maker overflowing and running water all night. This resulted in several gallons of water running thru the floor, into the wall of our new cedar closet in the basement, and into the carpeted area at the bottom of our basement stairs. As I mentioned to you, although the original problem occurred overnight, into Friday, Oct 9th, I did not want to bother the City of Edina with this until we had a chance to get a repairman out to inspect our fridge, as we assumed it was a problem with the appliance that caused the overflow. Also attached is the invoice from the appliance repairman who came out to find out why our ice maker did not shut off. As discussed. He found nothing wrong with our ice maker that would have caused the intake valve to fail to shut off. All indications point to low water pressure causing the intake valve to cease to close and resulting in water running all night, until the wet carpeting was found in the basement, the following morning. This happened overnight from Thursday, Oct 8 - Friday AM, Oct 9th. We don't use a lot of ice and just happened to lower the arm to make more ice, before going to bed at about midnight that particular night, because we were almost out of ice. We had not activated in the ice maker in nearly 1 month, prior to Oct 8th. I contacted all the neighbors on Friday, Oct 9th, to ask if they had experienced any problems. Since it was the middle of the night, not many of them were awake to notice any low water pressure, but Carol Sidell did recall getting up that night, to get a glass of water, and noticing the water pressure was very low. Although the water restoration invoice total is $1,120, we only paid 1/2 of that, because a defect in the dehumidifier they placed in our kitchen floor leaked water into the kitchen rug they had placed underneath it, and caused damage to wood floor in the middle of our kitchen. This was in addition to the damage from the ice maker problem, in the walls and basement carpeting. Between the overflow damage and the defective dehumidifier damage, we had to have fans, dehumidifiers (and a contraption taped down over the damaged wood flooring in middle of the kitchen) running 24/7, in our kitchen/family room and in our basement, for nearly 1 week. All the sounds make it feel like we were living inside an aircraft engine. Due to no fault of our own, we have had to pay out $560.00 to Loyear Disaster Restoration and $80.00 to Carlson Appliance Repair, a total of $640.00. Additionally, Joanne missed work, as an Minnesota licensed independent claims adjuster, on Friday, October 9th, due to having to deal with this unexpected situation; along with additional time on subsequent days, as the restoration company sent people here about 5 times to deal w/ dehumidifier problem and check on progress drying everything out. Plus, time spent waiting for the appliance repairman. As you know, this water main situation has already caused our neighborhood a fair amount of difficulty, since 1 the "project" began over the summer, including the rust water damage to our plumbing fixtures and washing machine/clothes. Low or no water, with very little warning. Orange water in our bathtubs, toilets. Grit in our water, after taking a shower, etc. And so forth. You know because you, and the people in the Edina Engineering Dept, have been taking our calls for many months. Now my front yard tree has died, but the tree company said they cannot safely remove it until the hole in street, right front of our house, is filled in. Please advise what the City of Edina, where we have lived for over 20 years, is going to do to remedy our water damage situation. Thank you, Joanne Bergstedt and Doug Junker 4216 Oakdale Avenue South Edina, MN 55416 (952)928-8539 - home (952)250-6550 - cell From: joanne@loyearrestoration.com To: jbplace@live.com Subject: [FWD: RE: Est. for water loss] Date: Fri, 9 Oct 2015 11:49:17 -0700 Hi Joanne, Here is your revised estimate. Thanks, Joanne Loyear Restoration Operations Manager Loyear Disaster Restoration Services, LLC 24/7/365 - Fire/Water/Mold/BioHazard joanneMovearrestoration.com I wvvw.loyearrestoration.com PH 218-724-5800 I Cell 218-260-8480 I FX 218-724-1657 4172 Thunderchief Lane I Hermantown, MN 55811 Original Message Subject: RE: Est. for water loss From: Joanne Bergstedt and Doug Junker <jbplace(&live.com> Date: Fri, October 09, 2015 1:12 pm To: Joanne Loyear <joanne©loyearrestoration.com > Hi, I'll review the estimate and forward it quickly to my husband. Our names are: Joanne Bergstedt and Doug Junker, or you can all me Joanne Junker. I know our connection was not always clear. Thanks! 2 From: joanne@loyearrestoration.com To: jbplace@live.com Subject: Est. for water loss Date: Fri, 9 Oct 2015 11:08:06 -0700 Hi Joanne, Here is the estimate you helped me prepare, thank you. I put a few notes on a couple of the rooms detailing what we talked about too. Please let me know if you have any questions I can help you with. Thank you for the opportunity to bid on your loss. Sincerely, Joanne Loyear Restoration Operations Manager Loyear Disaster Restoration Services, LLC 24/7/365 - FireANater/Mold/BioHazard ioanneloyearrestoration.com I www.loyearrestoration.com PH 218-724-5800 I Cell 218-260-8480 I FX 218-724-1657 4172 Thunderchief Lane I Hermantown, MN 55811 3 Heather Branigin From: Julie Mellum <mellum.julie@gmail.com > Sent: Monday, October 19, 2015 8:21 PM To: Edina Mail Subject: 30-second wood smoke TV clip by phycians group Please forward this to all city council members and Mayor Hovland. Thank you. Mayor Hovland and all Council Members: Wood smoke is an increasing public health hazard that presents a true physical barrier to many Edina residents in both public and private spaces. Please view this quick 30-second video clip, keeping in mind our city's accessibility requirements, and the fact that asthma is the number one reason for school absenteeism. I hope you will take this issue seriously and consider that this is the time for cleaner air in Edina by creating wood smoke free parks, just as the parks are now tobacco free. Julie Mellum For your own health stop burning wood For your own health stop burning wood Heather Branigin From: Joe Schwarz <bordeauxjoe@gmail.com > Sent: Tuesday, October 20, 2015 12:01 PM To: Edina 273 Cc: Edina Mail; James Hovland; Mary Brindle; Kevin Staunton; Robert Stewart; ann swenson Subject: Re: Another Follow-Up Communication Regarding Open Enrollment Policy Dear Mayor Hoveland and members of the Edina City Council, While agree with everything Alan Koehler has written, I'm stuck with one thought that keeps coming to mind for me- we must be missing some crucial details that make this impossible. Can you please provide me with the other side so I can understand the issue better? Thanks Joe Schwarz 6604 Londonderry Drive Joe Schwarz On Tue, Oct 20, 2015 at 10:52 AM, Edina 273 <edina273@gmail.com> wrote: To Mayor Hovland and Members of the Edina City Council, We last wrote to you on June 16, 2015, in order to provide an update regarding the open enrollment policy of Edina Public Schools. The update of that date included a summary of comments from the joint session of March 17, 2015, between the Edina City Council and the Edina School Board, during which Superintendent Ric Dressen stated that the Edina School District hoped to reach some conclusions on the issue by late spring or summer. Since the update of June 16, 2015, we have received the following email communications from Superintendent Dressen: "The open enrollment update is being coordinated through the Board Policy Committee. The committee has worked with legal counsel to have the current district policy reviewed and seek additional clarification on the state statute related to open enrollment procedures for the district. 1 Earlier this summer, our legal counsel did receive a response from the Minnesota Department of Education regarding the district's policy and implementation of the state statute. The Policy Committee will be scheduling a meeting with legal counsel for later this summer.. The results of the meeting will guide the next steps for the district. I would expect the committee will be reporting the finding to the.board and community early this fall. (emphasis added) Again, please remember any changes in policy or practice would be for the 2016-17 school year. 1 will keep you posted as the board moves forward with the next steps in this journey. I do not believe the district needs any additional information at this time." — July 20, 2015 "The Board Policy Committee is scheduled to review the Open Enrollment Policy at the September meeting. The full board and public would receive an update on the policy at one of our October board meetings. (emphasis added) I will keep you posted." — September 6, 2015 "The board is on track for reviewing the policy in October. emphasis added)— September 15, 2015 Last evening the Edina School Board held its second and final meeting for the month of October and the review of the open enrollment policy was not included on either agenda. This means that it has now been over seven months since the joint session between the Edina City Council and the Edina School Board, and the Edina School Board has not yet implemented what we believe is a very reasonable request that would benefit all members of the Edina community. Meanwhile, after being told on multiple occasions that city leaders should not involve themselves in jurisdictional matters involving a school district, we cannot help but be astounded that tonight's city council meeting agenda includes an update by Scott Neal, the Edina city manager, regarding his efforts to intervene on behalf of the developer of the 71 France apartment complex to address the school boundary issues affecting their buildings — issues that were well-known before the project was even started. We will remind each of you — and you may need to point out to the city manager — that school district boundary issues are impacting property tax-paying homeowners in the following ways: . Dividing families mid-block living on Blake Road (twice), Larada Lane, Londonderry Drive, Malibu Drive, and Schaefer Road 2 • Dividing families living on Parkwood Road and Pine Grove Road down the middle of the street • Creating a north-south divide for families living on Highwood Drive . Resulting in one home on Willow Wood Road being within one school district while homes on either side on the same side of the street are located within another If it is deemed unacceptable by city leaders that prospective renters be subjected to a boundary line "running down a hallway" of an apartment building then it is even worse when such a boundary line pointlessly divide families living in a neighborhood as these examples demonstrate. As was noted on March 12, 2015 and again on June 16, 2015, much of the City's strategic vision and related planning has been based on the flawed assumption that residents of the City of Edina and Edina Public Schools are "nearly the same". This flawed assumption is so pervasive that the first line in the Wikipedia entry for Edina Public Schools reads: "The Edina School District is the public school system for the city of Edina, Minnesota." The 27% of Edina households who live outside the borders of Edina Public Schools can personally attest to the profound inaccuracy embedded in such a simple sentence. Continuing support for Edina Public Schools in maintaining an exemplary public education system for the Edina community is a worthy objective for the City to pursue but requires that the leadership of Edina Public Schools amends its district policy to provide priority access for all members of the Edina community. It has been clearly demonstrated that becoming actively involved in seeking a solution for situations involving school district boundary lines is not beyond the purview of city leaders. We again strongly urge each of you to work with the members of the Edina Public Schools' board and administration to create a solution for the benefit of all your impacted constituents. Sincerely yours, Alan Koehler P.S. Since we had no received no further communications since September 15, an email was sent to Dr. Dressen last Thursday requesting an update but no response was received at the time of this writing. 3 Heather Branigin From: MICHELE VANDERSALL <vmtv@mac.com > Sent: Tuesday, October 20, 2015 1:02 PM To: Edina 273 Cc: Edina Mail; James Hovland; Mary Brindle; Kevin Staunton; Robert Stewart; ann swenson Subject: Re: Another Follow-Up Communication Regarding Open Enrollment Policy How best can we influence this process as individuals? Will calls to the mayor and city council members be worthwhile? Michele Tafoya Vandersall Do good. Sent from my iPhone On Oct 20, 2015, at 10:52 AM, Edina 273 <edina273@gmail.com> wrote: To Mayor Hovland and Members of the Edina City Council, We last wrote to you on June 16, 2015, in order to provide an update regarding the open enrollment policy of Edina Public Schools. The update of that date included a summary of comments from the joint session of March 17, 2015, between the Edina City Council and the Edina School Board, during which Superintendent Ric Dressen stated that the Edina School District hoped to reach some conclusions on the issue by late spring or summer. Since the update of June 16, 2015, we have received the following email communications from Superintendent Dressen: "The open enrollment update is being coordinated through the Board Policy Committee. The committee has worked with legal counsel to have the current district policy reviewed and seek additional clarification on the state statute related to open enrollment procedures for the district. Earlier this summer, our legal counsel did receive a response from the Minnesota Department of Education regarding the district's policy and implementation of the state statute. The Policy Committee will be scheduling a meeting with legal counsel for later this summer. The results of the meeting will guide the next steps for the Date: October 20, 2015 Agenda Item #: B.1. To:Mayor and City Council Item Type: Minutes From:Ann Kattreh, Edina Parks & Recreation Director Item Activity: Subject:Park Board Meeting Minutes Sept. 8, 2015 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None INTRODUCTION: ATTACHMENTS: Description Approved Park Board Minutes - Sept. 8, 2015 1 DRAFT - MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL SEPTEMBER 8, 2015 7 P.M. I. CALL TO ORDER Chair Gieseke called the meeting to order at 7:02 p.m. II. ROLL CALL Answering roll call were Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick Student Members present: Crist, Lohani Absent: Members Nelson, Cella Chair Gieseke introduced the new student members, Laura Crist and Aanik Lohani. Both student members gave a brief introductory summary. III. APPROVAL OF MEETING AGENDA Member Greene made a motion, seconded by Member Jones, approving the meeting agenda. Ayes: Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick. Motion approved. IV. ADOPTION OF CONSENT AGENDA Member Jones made a motion, seconded by Member Good, approving the consent agenda as follows: IV.A. Approval of Minutes – Regular Park Board Meeting of Tuesday, Aug. 11, 2015 Ayes: Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick. Motion approved. V. COMMUNITY COMMENT Laura Kondrick, 6115 Lincoln Drive, expressed concerns to the Park Board regarding buckthorn invasion. She asked that a Park Board member contact her for further discussion. Steve Sando, 5133 Juanita Avenue, asked the Park Board if a sketch has been done of the new bridge at Arden Park. Ms. Kattreh replied that is an Engineering Department project and she will check on it. Mr. Sando noted they will be having a beautiful bridge and the retaining wall on the north side is very crude and pointed out that will need to be addressed. VI. REPORTS/RECOMMENDATIONS VI.A. 2015 Park Board Work Plan Update 2 Ms. Kattreh provided an update on the 2015 Park Board Work Plan and provided a written copy of the Work Plan for Park Board review. The 2015 Initiatives reviewed were: • Inclusive playground equipment – Rosland Park • Strategic planning with a comprehensive needs assessment Member Jones asked if it has been approved by the City Council and Ms. Kattreh stated it has not and noted she would like to bring it back to the Park Board as information only. The content is basically the same. • Fred Richards Park Master Plan Member Jacobson asked how this consultant will be different from the last consultant that was used and asked what the difference is in scope. Ms. Kattreh stated the last project completed for Fred Richards was a vision plan. This next step would take the design to the next level and create a specific detailed plan using some of the vision plan concepts and added much more public input. Member Segreto asked how much the funding request was for this next step and Ms. Kattreh replied $75,000 was requested. Member Segreto asked what was spent for the first concept plan to which Ms. Kattreh responded approximately $25,000 - $30,000. Member Greene asked when the funds would be earmarked and Ms. Kattreh replied it would be 2016 or 2017. • Arneson Acres Park Master Plan Member Greene asked Ms. Kattreh about the terms of the timeframe to which Ms. Kattreh replied she would like to review this annually. This would be a very high priority for parks that need master plans and staff is willing to fund a master plan from our operations budget. • Cost Recovery Goals for Enterprise Facilities This item will be brought before the Park Board before the end of the year. The Park Board will have significant input before it goes to the City Council. Member Greene asked which enterprise facilities their currently plans are for and Ms. Kattreh responded the Edina Art Center, Aquatic Center, Edinborough Park, Centennial Lakes Park, Braemar Golf Course, Braemar Arena and the Sports Dome. • Braemar Master Plan The concept has been approved for an 18-hole renovation. • Fundraising for the Parks & Recreation Department Nothing has been completed on this item thus far. 3 • Urban Forest Task Force Report Member Segreto asked if it is staff’s intent to move the fundraising efforts into 2016. Ms. Kattreh replied it certainly could if some members of the Park Board would be interested in taking it on. Chair Gieseke stated that can be part of the 2016 Work Plan discussion. Member Segreto referred to the Urban Forest Task Force Report and pointed out her time on the Park Board is numbered as well as Member Jones and asked if anything is being done before they leave. Member Jones asked if there is another group currently working on this and Ms. Kattreh stated she will research and report back to the board. Chair Gieseke stated he would like to see something done in 2015. Member Segreto stated she would be happy to do some work on this but would need some direction. Ms. Kattreh pointed out there currently is no other group working on this. She noted it could be moved to 2016 until they are done and indicated she will obtain an update and inform the board of what the exact status is. Ongoing Responsibilities • Capital Improvement Plan • Fees and Charges • Election of Officers • 2016 Park Board Work Plan • Green Initiatives • Donations and Policy Donations Brochure Ongoing Initiatives: • Edina Veteran’s Memorial • Sports Dome, Outdoor Rink, Pamela Park Renovation Other Work Plan Ideas Considered for Current Year or Future Years: • Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley School Park athletic fields and Cornelia School Park athletic fields. • Volunteer Collaboration with Community Education Services VI.B. 2016 Park Board Work Plan Chair Gieseke indicated at the Aug. 11 Park Board retreat, the board began discussing items to be included in the Park Board’s 2016 Work Plan. The Park Board Chair and Vice Chair have worked with staff to prepare a draft 2016 Work Plan based on those discussions. The board was asked to review the draft and be prepared to make any changes to the draft plan. The board was also asked to come to the meeting prepared to volunteer to work on and possibly take a leadership role in the completion of these projects. The work plan is due on Sept. 29, so the Park Board will not have another opportunity to discuss and review a revised version of the plan. The Park Board Chair and Vice Chair will present the Park Board Work Plan to the City Council at a work session on Tuesday, Oct. 6. The 2016 Park Board Work Plan draft includes the following initiatives: 4 Inclusive Playground Equipment – Rosland Park - Member Nelson Fred Richards Park Master Plan - Members Greene, Jacobson and Good Park Signage Replacement Plan & Begin Implementation – Members Nelson and Strother Grandview Facility Planning – Members Jones, Jacobson and Good Recreational Programming Analysis – Members Good, Jones and Lohani Recreation Programming and Facilities Marketing and Communication Delivery Review – Members Strother and possibly Member Nelson Engage External Resources to Provide Environmental Programming – Members Segreto and Gieseke Edina To Go Application Utilization for Parks and Recreation – Members Jones and Crist The Ongoing Responsibilities: Capital Improvement Plan Review, Fees and Charges Review, Election of Officers and Work Plans Other Work Plan Ideas Considered for Current Year or Future Years: Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley School Park athletic fields and Cornelia School Park athletic fields Fundraising – Friends of the Parks Pollinator Garden – Park Property or Partnership with Edina Public Schools – Members Jones and Segreto Member Jones proposed a multi-year playground renovation plan. The plan would create a schedule and a group would be needed to create the measurement factors. She is concerned about the ability to maintain the parks because there are at least 12 playgrounds needing replacement that are at least 18 years old. She would like this as a work plan idea for a working group and added priorities need to be aligned with the work plan. Member Strother stated she would like to help with that. Chair Gieseke asked if there were any items that should not be included in the 2016 Work Plan. Member Strother asked if Edina To Go wouldn’t be part of the Recreation Programming and Facilities Marketing and Communication Delivery because it seems like these two groups could be combined. Ms. Kattreh replied those could be combined and suggested “report a problem in parks” be added to the application. Member Greene made a motion, seconded by Member Good, to approve the 2016 Work Plan with the changes indicated. Ayes: Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick. Motion approved. VI.C. Park Board Retreat Review Member McCormick reviewed what took place at Aug. 11 Park Board retreat. The notes from the retreat were provided for board review. The board was asked to review the notes and be prepared to discuss and recommend specific items for implementation. 5 VI.D. Bottled Water Member Jones stated the Park Board is being asked to act on a motion to have the city no longer provide water bottles at Park Board meetings and workshops. The Park Board is also being asked to consider whether it should suggest to the Energy and Environment Commission to consider adding the creation of a bottled water policy for Edina’s municipal buildings and city sponsored functions to their work plan. This could be a collaboration with the Park Board. Member Jones noted one of the Park Board’s six Guiding Principles is “Advance environmental stewardship and conservation to preserve and protect natural resources and build excellence through sustainability”. She stated currently the City of Edina provides bottled water for the Park Board at the four meetings that are televised each year and at some workshops. She indicated not providing water bottles at Park Board meetings and workshops will not have a significant impact on the environment, or the park budget, but it will reduce waste and cost. The approval of these motions should raise awareness and inspire further environmental stewardship through potential further action. Park Board approval of these motions will also enable Park Board members and staff to model economic and environmentally sustainable behavior. She added that it will also show that Edina’s tap water is perfectly fine. This proposal is not aimed at preventing people from bringing their own bottled water to meetings. However, Park Board members are encouraged to bring their own refillable water bottles to meetings if water is desired. If feasible, a pitcher of water and glasses could be made available. Member Jones made a motion, seconded by Member Greene, that the City of Edina no longer provides the Park Board with bottled water at their meetings. Further discussion prior to vote – Member Segreto challenged other boards and commissions within the city to do the same because it is the right thing to do. She supports not using these bottles any longer. Ms. Kattreh stated she would like to provide reusable water bottles to the Park Board. Chair Gieseke stated that would be suitable. Ayes: Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick. Motion approved. Member Jones made a motion, seconded by Member Segreto, to suggest to the Energy and Environment Commission that they consider collaborating with the Park Board on a water bottle policy for the entire city. Further discussion prior to vote – Member Good asked for clarification on the motion. Member Jones stated she is not certain to the route to take this. Chair Gieseke asked if the City Council should be told about this. Ms. Kattreh stated the Park Board could take this as an initiative. Chair Gieseke asked if the board were overstepping their boundaries by suggesting this to which Ms. Kattreh replied she will work with the staff liaison. Ayes: Members Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones, and McCormick. 6 Motion approved. VII. CORRESPONDENCE AND PETITIONS VII.A. Council Updates Ms. Kattreh provided City Council updates from the Aug. 18, 2015 and Sept. 1, 2015 City Council meetings. VII.B. Other Correspondence None. VIII. CHAIR AND BOARD MEMBER COMMENTS Member Good indicated he is somewhat confused about how the Park Board and the Parks Maintenance Department converge and wondered if there were a way to outline what is happening and get a better understanding of what each group is doing. Ms. Kattreh stated she can provide a Parks Maintenance update occasionally including projects planned or input desired from the Park Board. Member Segreto asked if that could be put on the website to which Ms. Kattreh replied she is hesitant to put too much on the website because of staff time needed to keep information up-to-date. Member Good indicated that he watched the City Council meeting when they discussed the West Shore Drive land swap and he was a little disappointed to hear the council say that the Park Board and Planning Commission couldn’t come up with any recommendation. He asked as a Park Board when they are reviewing those things are they giving proper advice to the council or are they not being clear enough with their feedback. Chair Gieseke replied he agrees and thinks they make a significant effort to give the best advice they possibly can and try to make it solidified and without conflict on some items. He pointed out on this issue there was very little agreement amongst the Park Board, Planning Commission, City Council and staff; it was all over the board. He noted that it came down to they are going to leave it as a variance and go in front of the Planning Commission again. Member Good stated maybe they could have said something like we don’t have a resolution but we would strongly recommend you don’t do the land swap. Chair Gieseke responded that is not their field of expertise so he didn’t want to voice it too loud and start picking things because they are not the Planning Commission and that is where it belongs. Member Good agreed and noted that he thinks the thing for them to do in the future is ask what they have to offer and make sure they offer that strongly in their voice. IX. STAFF COMMENTS Ms. Kattreh went through her staff comments and updates. The Braemar project is 60% complete right now. Member Jones stated she noticed the Braemar Park project is not part of the Park Board’s work plan. Ms. Kattreh stated the Braemar Park Master Plan may be moved to 2017. 7 The City of Edina and City of St. Louis Park received some revisions to the purchase agreement with regard to Weber Woods. The City Attorney has some concerns with the revision. The response will go back to the City of Minneapolis after all reviews have taken place. Ms. Faus gave an update on the Promenade Phase IV and noted it is 98% complete. She indicated the grand opening has been scheduled for Wednesday, Sept. 23, 2015 starting at 5 p.m. Ms. Faus informed the Park Board that the Pamela Park project is 98% complete. There are a couple items still on the punch list. She noted the grand opening is scheduled for Wednesday, Sept. 30, 2015 starting at 5 p.m. Ms. Faus informed the Park Board the new recreation software is fully operational and the first round of online registrations has been completed. X. ADJOURNMENT Chair Gieseke made a motion, seconded by Member Good, to adjourn the meeting. Ayes: Segreto, Greene, Good, Jacobson, Gieseke, Strother, Jones and McCormick. Meeting adjourned at 8:32 p.m. Date: October 20, 2015 Agenda Item #: B.2. To:Mayor and City Council Item Type: Minutes From:Rebecca Foster, GIS Administrator Item Activity: Subject:Energy and Environment Commission September 10, 2015 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Energy & Environment Commission September 10, 2015 MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday September 10, 2015 7:00 PM I. CALL TO ORDER 7:02p.m. II. ROLL CALL Answering Roll Call Glahn, Gubrud, Howard, Manser, Reinke, Satterlee, Seeley, Stefanik, Thompson, and Chair Kostuch Late: Sierks, Waldwick, Zarrin Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Member Gubrud requested Community Solar to be added to the Agenda. Motion made by Member Thompson and seconded by Member Gubrud to approve the Meeting Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. No comment. B. Attendance report and roster. No Comment. C. Workgroup list and minutes. Member Thompson requested Reilly Anderson and Sunaya Padmananhan to be removed from the Education and Outreach Working Group. Mr. Bintner requested John Heer to be removed from the City Environmental Considerations Subcommittee. Member Thompson requested Reilly Anderson and Sunaya Padmananhan to be removed from the Student Environmental Leadership Council and add the new student members Emily Reinke and Sarah Stefanik. Motion made by Member Gubrud and seconded by Member Howard to approve the Consent Agenda. Motion carried unanimously. Member Sierks and Zarrin arrived at 7:05p.m. V. COMMUNITY COMMENT. John Anderson, West Metro Community Coordinator for Conservation Minnesota, came to observe the meeting. Member Waddick arrived at 7:06p.m. VI. REPORTS AND RECOMMENDATIONS A. ECCT Update. Member Zarrin said the group is doing well. Council approved the first reading on Conservation and Sustainability Fund. The Committee is setting short and long term goals for Greenhouse gas reduction. The Committee has been pressing on budget and planning to meet the goals. She said the schools are renovating buildings this year and the committee is hoping they'll add some community solar with their projects. CR-BPS is assessing City buildings for energy usage. B. EEC 2016 Term Workplan (Due September 29th). Member Kostuch reviewed the proposed Workplan. Initiative 1 — Change the Target Completion Date from 2017 to 2016 and add 36hrs for staff time. Sarah Zarrin and Richard Manser will guide this initiative. Initiative 2 - Initiative 2 and 3 could fall under Partners in Energy and continue from last year and add fleet. Initiative 3 — Change the Community Solar project to a. Support City staff in scoping, bidding and executing a community solar project in 2015/16 at Public Works Bldg. b. Support City staff as necessary with Met Council solar project RFP and implementation. Change Home Energy Squad from fund from 150 to 100, change HES cost from $10,500 to $5000, and change 500 visits to 200. Water Quality WG — Add receive annual report from City staff on Edina water quality issues and activities. Member Glahn objects to the food packaging material in Initiative 6. Partners in Energy will be a 6 month period to put a plan together. Chair Kostuch specifically asked Mr. Bintner to request Purchasing Policy Report for 2014 from Manager Neal. Motion made by Member Gubrud and seconded by Member Zarrin to approve Work plan with edits. Member Glahn opposed. Motion carried. VII. CORRESPONDENCE & PETITIONS. No Comment. VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. Building Energy Efficiency Subcommittee. This is now ECCT. B. City Environmental Considerations Subcommittee. No comment. C. Education Outreach Working Group. Member Gubrud said the Edina Day of Service is October 24th and HES will do four installs. Member Thompson said the April Event will have a Community Solar topic on looking for subscribers. D. Home Energy Squad Subcommittee. MJ Lamon did an advertisement about HES on Next Door and received nine install requests. There were only two people interested from the July 4l parade. There will be an Article in the Fall about Town on HES. E. Recycling, Solid Waste and Organics Working Group. Member Seeley is the Chair of the Working Group now. Better Futures MN did a presentation on Environmental Stewardship of Used Building Materials. F. Student Subcommittee. No comment. G. Water Quality Working Group. Member Waddick said there will be a salt usage article in the Fall About Town. The group will stop stenciling in October. H. Community Solar. The RFP for Solar Panels on the Public Works roof is due September 11th. There was an open house earlier in the week and only one contractor attended. Chair Kostuch announced that he's hoping to cancel the December meeting if there are no pressing issues. Chair Kostuch requested to have the annual televised meeting in February. Chair Kostuch is happy to see a new Conservation and Sustainability position created, but doesn't like how the City Manager is using utility tax for the new position, because it's a very regressive tax. Motion made by Member Kostuch and seconded by Member Glahn to approve while it is encouraging to see the City Manager propose a City staff position focused on conservation and energy reduction activities within the City's operations, but using highly regressive franchise fees to fund it raises serious issues of equity and fairness. If this position is a priority for the City, then the City should fund it out of existing city budgets even if that requires cut backs in other areas that are lower priority. Members Kostuch and Glahn for, other against. Motion failed. IX. STAFF COMMENTS A. 2015-2016 EEC Term Summary / Council Advisory Status / Workplan. Mr. Bintner said the commissioner can review the summary on pages 32 & 33. B. Xcel Franchise Update. Mr. Bintner said the existing Xcel Energy Franchise agreement was extended for another 90 days. Scott Neal is asking for Xcel to install LED in City Streetlights. Xcel pushed back on a lot of items the City requested. C. Partners in Energy Update. Mr. Bintner said the Council appointed members to the Partners in Energy committee. The Chamber of Commerce backed out due to other commitments. D. Purchasing Policy / 2013 Purchasing Report. Mr. Bintner included the policy on page 48 for your review. E. Conservation and Sustainability Fund Proposal. This fund will be for a new staff member and that person will be the EEC liaison too. There will be a CIP with funds for specific purchases only. There being no further business on the Commission Agenda, Chair Kostuch declared the meeting adjourned at 8:45p.m. Motion made by Member Glahn and seconded by Member Thompson to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator Date: October 20, 2015 Agenda Item #: B.3. To:Mayor and City Council Item Type: Minutes From:Joyce Repya, Senior Planner Item Activity: Subject:Heritage Preservation Board, September 8, 2015 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Heritage Preservation Board Minutes, September 8, 2015 1 MINUTES Regular Meeting of the Edina Heritage Preservation Board Edina City Hall – Community Room Tuesday, September 8, 2015 7:00 p.m. I. CALL TO ORDER 7:00 P.M. II. ROLL CALL Answering roll call was Vice Chair Christiaansen and Members, Moore, McLellan, Sussman, O’Brien, Birdman, Kelly, and Student Members Otness and Pruezer. Absent was Chair Weber. Also present were Senior Planner, Joyce Repya, and Preservation Consultant Robert Vogel. III. APPROVAL OF MEETING AGENDA Member O’Brien moved to approve the meeting agenda. Member Birdman seconded the motion. All voted aye. The motion carried. IV. APPROVAL OF THE MINUTES August 11, 2015 Member O’Brien moved approval of the minutes from the August 11th meeting. Member McLellan seconded the motion. All voted aye. The motion carried. V. COMMUNITY COMMENT - None VI. REPORTS & RECOMMENDATIONS A. Certificates of Appropriateness: 1. H-15-10 4600 Drexel Avenue - Changes to a street facing façade Planner Repya explained that the subject property is located on the southwest corner of Drexel Avenue and Bridge Street. The home, a Colonial Revival style constructed in 1931, has an attached 2-car garage with living space above accessed from Bridge Street on the north side of the property. The proposed plans for the home include constructing a single story shed roofed addition to the west side of the garage measuring 12’ x 20.4’, adding a total of 245 square feet to the footprint of the home. The homeowner has indicated that the addition will increase the size of the garage to better accommodate two vehicles, as well as provide space for a mudroom entry to the home. Furthermore, the materials will match those of the existing home. Ms. Repya pointed out that the plans submitted with the COA request describe a project that is consistent with the requirements of the district’s plan of treatment. The new construction is planned to be compatible in materials, size, and scale with the rest of the house and will not require demolition or alteration of any significant historic character defining architectural features. Furthermore, the addition will have no impact on the historic character of the primary 2 elevation nor will it have an adverse impact on the character of adjacent historic homes or surrounding neighborhood. Ms. Repya concluded by recommending approval of COA application subject to the plans presented. Applicant Present: Brett Edelson, 4600 Drexel Avenue Mr. Edelson commented that Planner Repya provided a complete explanation of the COA request. He also commented that he has lived in the Country Club District for several years, but had been unaware of the COA process. However, he added that he takes pride in his Country Club District home, and appreciated the opportunity to bring his proposal before the HPB for approval. Board Member Comments: Member Kelly stated that she is familiar with the property and believes that the proposed addition will enhance the property. She added that the hip roof proposed will improve the rooflines and be more in keeping with the traditional style of the home. Member Christiaansen questioned replacing the two separate garage doors with one double wide door - wondering if the scale of the larger door would be consistent with the street facades in the district. Mr. Edelson explained that the existing post between the two single doors has been a problem when entering the garage. The double door proposed, when closed has the look of two single doors, however will alleviate the need for the problematic post. Following a brief discussion, Member McLellan moved approval of the Certificate of Appropriateness request for changes to the street facing façade subject to the plans presented. Member O’Brien seconded the motion. All voted aye. The motion carried. B. Moore House, 6909 Hillcrest Lane - Nomination Study/Plan of Treatment Planner Repya explained that the subject property is located on the east side of the 6900 block of Hillcrest Lane. The existing home, a Ranch style constructed in 1955-56, has a 2-car attached garage on the north side of the front of the home. Built for owner, Sara Moore, aunt of current owner, Robert Moore, this Ranch style home was designed by architect, Roy N. Thorshov of the Minneapolis firm Thorshov & Cerny. One of the early homes built in the Southdale First Addition, Ms. Moore purchased the property from Thorpe Bros. Realty, who also developed Edina’s historic Country Club neighborhood where Sara lived growing up with her parents Ben and Susan Moore. There have been no additions to the homes since it was constructed. Ms. Repya pointed out that the Moore House was added to the list of Edina properties eligible for Edina Heritage Landmark designation in 2014 for the following reasons: 1. For its association with important events that reflect significant broad patterns in local history. - Criterion A, Edina City Code 36-714.(1), a; and 2. For its embodiment of the distinctive characteristics of an architectural style, design, period, type or method of construction, or that possesses high artistic value, or that represents a significant and distinguishable entity whose components may lack individual distinction. - Criterion C, 36-714. (1), c. 3 The board had received copies of the nomination study prepared by Preservation Consultant, Robert Vogel, as well as the plan of treatment for the property crafted with the cooperation of property owner Robert Moore. Ms. Repya concluded that staff recommends the board accept the nomination study and plan of treatment for the Moore House; and convey to the City Council their recommendation that the Edina Heritage Landmark District overlay designation be added to the property. Board members shared their delight with the proposed landmark designation for the Moore House - pointing out that the Robert Moore’s documentation of the home’s construction was most impressive. Responding to a question regarding the plan of treatment including landscaping elements, Consultant Vogel pointed out that for Ranch style homes built in the post-war era, emphasis on the empty spaces around the house was an important element for the overall design of the home. Following a brief discussion, Member Birdman moved to accept the nomination study and plan of treatment; and recommend that the City Council convey the Edina Heritage Landmark District overlay zoning designation to the Moore House, 6909 Hillcrest Lane. Member McLellan seconded the motion. All voted aye. The motion carried. Planner Repya advised the board that the next steps will include sending the nomination study and plan of treatment to the Minnesota State Historic Preservation Office for a 60 day comment period; then to schedule a review/recommendation from the Planning Commission later this fall. Lastly, a public hearing with the City Council will be held to convey the Edina Heritage Landmark overlay zoning designation to the property toward the end of the year. C. Proposed 2016 Work Plan - due September 29th Planner Repya provided the board with copies of the HPB’s proposed 2016 work plan that had been discussed at the August 11th meeting - pointing out that the draft work plans must be submitted to the City Council by September 29th for their consideration at a work session with board and commission chairmen on October 6th. Ms. Repya explained that this would be the last opportunity for the board to provide input on the proposed draft prior to being submitted. The board briefly discussed the draft work plan, agreeing that the proposed work clearly lays out the work identified for the HPB in the Heritage Preservation element of the Comprehensive Plan. They also agreed that moving into 2017, they will need to work on the update to the Comprehensive Plan as well as re-evaluate the Country Club District survey that was last undertaken in 2008, and due every 10 years. No formal action was taken. D. Plan for October 13th Televised HPB Meeting 4 Planner Repya reminded the board that the October 13th meeting will be the annual televised meeting, which provides an excellent opportunity for the board to educate the public on the importance of heritage preservation to the community. Ms. Repya pointed out that there will probably be at least one Certificate of Appropriateness application to consider. Board members discussed how the televised meeting provides a good opportunity to convey the past work of the board, as well as the goals and objectives identified for the coming year. No formal action was taken. VII. CORRESPONDENCE & PETITIONS - None VIII. CHAIR AND BOARD MEMBER COMMENTS Vice Chair Christiaansen pointed out that new student member Payton Puerzer was attending her first meeting, and she wanted to take the opportunity to welcome her to the board and thank her for her willingness to serve. The HPB shared Ms. Christiaansen’s sentiments, and encouraged Ms. Puerzer to take an active role in the work of the HPB, adding that they have found the students’ perspectives to be very beneficial. Member Moore reminded the board that the Edina Historical Society’s Annual Historic House Tour will take place this coming Sunday, September 13, 2015 and will include three homes designed by renowned architect, John Howe (a draftsman under Frank Lloyd Wright). Two of the homes are in Edina and a third is located in Bloomington. Tickets for the tour are available on line and will cost $15 in advance or $20 on the day of the event. Member Sussman reported that he will be attending the annual State Historic Preservation Conference in Little Falls on September 17 & 18, 2015, and will provide the board with a report on the conference at the October meeting. He pointed out that he has attended the annual conference in the past and has found them to be very interesting; and he encouraged his fellow board members to consider attending future conferences. Planner Repya pointed out that it is a requirement for all Certified Local Government (CLG) cities to send at least one representative to the State’s annual conference, and she thanked Mr. Sussman for representing Edina. Member Kelly explained that she noticed a Midcentury home on Kellogg Place (address unknown) that appears to be a perfect specimen of post-war construction, and wondered if it might be worth consideration for potential EHL designation. Planner Repya recalled that several years ago there was a home on Kellogg Place that was highlighted in the Star Tribune as being a well preserved example of Midcentury architecture. At that time, the HPB was looking for candidates for the Heritage Award, so a member reached out to the architect on the project, but apparently, nothing 5 materialized. Ms. Repya agreed to look into the Kellogg Place property further and report back. IX. STAFF COMMENTS Planner Repya reported that the city is initiating a new agenda and meeting packet program entitled “Novus Agenda” to facilitate a consistent way for board and commission liaisons to provide materials to their board members and the public. She pointed out that currently, staff is learning the ins-and-outs of the system, and is hopeful to have it operational for the October/November meetings. She added that the ultimate goal is for the agendas and minutes to have consistent formats in keeping with what has been established for the City Council; and for the board members to receive their meeting packets electronically. Ms. Repya concluded that the board will receive more information/training within the next few months regarding how they can take advantage of the new and improved system. XI. NEXT MEETING DATE October 13, 2015 XII. ADJOURNMENT 7:55 p.m. Respectfully submitted, Joyce RepyaJoyce RepyaJoyce RepyaJoyce Repya Date: October 20, 2015 Agenda Item #: XII.A. To:Mayor and City Council Item Type: Other From:Scott H. Neal, City Manager Item Activity: Subject:Report On Status Of School District Boundary Realignment for 71 France Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: I will have an update for the Council on the status of the school district boundary realignment for 71 France Avenue. INTRODUCTION: ATTACHMENTS: Description Byerlys Edina Richfield School District Byerlys Edina Richfield School District Proposed 3215-3200 7000 7401-15 7340 7230 7235 7001 7433-95 7417-59 7300 7 3 1 0 7 3 5 0 7 3 2 0 -3 0 7009 7 2 6 0 7250 7171 7401 7151 7201 7355 3495-3245 3821 7128 7025 7335 7101 3480-32203680-3484 7 2 0 0 7373 3535 3 5 0 1 100-106 7244 7101 3400 7010 7240 3451 7400 3100-08 6975 7200 7420 3 6 5 5 3650 7220 7440 3301 6 9 5 0 7110 7400 3535 7001 3821-57 3 8 6 1 - 8 1 3901 7430 6996 7425 7438 7434 3910 74127413 7433 7408 7429 7409 7405 7400 7404 7401 3124 201-217 4 0 0 -4 1 6 9 0 1 -9 1 5 3 0 1 -3 1 7 1 0 0 0 - 1 0 1 6 5 0 1 -5 2 5 8 0 0 -8 1 2 6 0 0 - 6 1 6 7 0 1 - 7 1 9 7305 7345 1 1 0 1 - 1 1 1 7 7431 3210 7250 7 3 0 0 7380 7390 7400 7450 7298 7151 7425 C e n t e n n i a l L a k e s Edina 273 Richfield 280 W 70th St Hazelton Rd Parklawn Ave F r a n c e A v e Y o r k A v e Byerlys C B A /Engineering DeptJune, 2015 School Districts Legend York Condos 71 France Housing Existing School Districts 3215-3200 7000 7401-15 7340 7230 7235 7001 7433-95 7417-59 7300 7 3 1 0 7 3 5 0 7 3 2 0 -3 0 7009 7 2 6 0 7250 7171 7401 7151 7201 7355 3495-3245 3821 7128 7025 7335 7101 3480-32203680-3484 7 2 0 0 7373 3535 3 5 0 1 100-106 7244 7101 3400 7010 7240 3451 7400 3100-08 6975 7200 7420 3 6 5 5 3650 7220 7440 3301 6 9 5 0 7110 7400 3535 7001 3821-57 3 8 6 1 - 8 1 3901 7430 6996 7425 7438 7434 3910 74127413 7433 7408 7429 7409 7405 7400 7404 7401 3124 201-217 4 0 0 -4 1 6 9 0 1 -9 1 5 3 0 1 -3 1 7 1 0 0 0 - 1 0 1 6 5 0 1 -5 2 5 8 0 0 -8 1 2 6 0 0 - 6 1 6 7 0 1 - 7 1 9 7305 7345 1 1 0 1 - 1 1 1 7 7431 3210 7250 7 3 0 0 7380 7390 7400 7450 7298 7151 7425 C e n t e n n i a l L a k e s Edina 273 Richfield 280 W 70th St Hazelton Rd Parklawn Ave F r a n c e A v e Y o r k A v e Byerlys C B A 4 32 /Engineering DeptNovember, 2014 School Districts Current School District Description Tax Capacity 1 280 Residential North of Hwy 62 62,744 2 280 Byerly's parcels as if complete 228,827 3 280 Condos 193,503 280 Total in 280 485,074 4 273 Yorktown Continental as if complete 283,106 5 273 Apartments & Condos at SWC Hwy 62 and Xerxes 222,998 273 Total in 273 506,104 Legend Existing School Districts Proposed Edina Property Proposed Richfield Property York Condos 71 France Housing Date: October 20, 2015 Agenda Item #: XII.B. To:Mayor and City Council Item Type: Other From:Scott H. Neal, City Manager Item Activity: Subject:Videotaping Of Boards & Commissions Meetings Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Staff Report Videotaping Boards & Commissions City of Edina • 4801 W. 50th St. • Edina, MN 55424 Communications & Technology Services Department Phone 952-826-0359 • Fax 952-826-0389 • www.EdinaMN.gov Date: Oct. 9, 2015 To: Mayor & City Council cc: City Manager Scott Neal and Video Production Coordinator Scott Denfeld From: Communications & Technology Services Director Jennifer Bennerotte Subject: Televising Board and Commission Meetings Earlier this year, the City Council asked staff to reevaluate videotaping and/or broadcasting board and commission meetings. The matter was last evaluated in the spring of 2011. Current Practice Our current practice is to videotape and broadcast all City Council and Planning Commission meetings, quarterly meetings of the Park Board and Transportation Commission, and annual meetings of all other boards and commissions. Approximate staff cost of videotaping the quarterly Park Board and Transportation Commission meetings, and annual meetings of all other boards and commissions (except Planning Commission) is $3,100*. Our department has received feedback from many viewers who are confused by our taping schedule. Many of those people call or write because they are trying to find a subsequent month’s video after watching one of the quarterly meetings. Of the cities we surveyed, only one other city televises some (but not all) of a group’s meetings – the City of Eagan. (The groups listed in Appendix A used to meet every-other month and all of those meetings were televised. It is our understanding that some of the groups now meet more frequently, but meetings continue to be videotaped in odd or even months.) Because of the infrequent taping schedule, viewership is very low. In 2014, for example, the four Transportation Commission meetings were viewed online a total of 107 times (73 times on Granicus and 34 times on You Tube). Because we cannot get viewership statistics from Comcast, it is not clear how many people may have watched the broadcasts on channels 16 or 813. Our staff cost to tape the four meetings was approximately $979.69.* Viewership of annual meetings is also very low. In addition to infrequent taping, content may be a factor in low viewership. Boards and commissions are not consistent in their approach to the annual videotaped meeting. Some use the meeting as a sort of “year in review,” highlighting their work and progress as a way to educate the public. Others attend to business as usual in front of the camera. Page 2 [Type text] Videotaping All Meetings It has been suggested that the City might want to videotape all board and commission meetings. While doing so demonstrates transparency, it is costly. Staff cost to videotape all board and commission meetings would be approximately $24,000* per year. Videotaping meetings can impact meeting dynamics and those who are willing to serve – for some, positively and for others, negatively. Also, viewership of meetings is low compared with the City’s original programming, some of which summarizes the major actions of the City Council and its advisory boards and commissions. Most cities videotape City Council, Planning Commission and Housing & Redevelopment Authority/Economic Development Authority meetings only, suggesting it is not a “best practice” to videotape all meetings. Those that tape additional meetings tend to tape those groups with activities or agenda matters that have significant public interest, such as Park Board. If you were to provide that sort of direction, staff cost to videotape all Park Board meetings would be approximately $2,900 per year. There would not be much of a budget impact in making the change if quarterly Transportation Commission and annual meetings were discontinued. The Park Board currently meets in the Council Chambers, so scheduling the tapings would not be difficult. Other Videos If meetings are not videotaped, the City can use other video to share information about a board or commission’s activities or programs. The bi-monthly news program “Agenda: Edina” summarizes the major actions of the City Council and its advisory bodies. Public service announcements and informational videos can be created as well. Recent examples include promotional videos for the Human Rights & Relations Commission’s Tom Oye Human Rights Award and Days of Remembrance and “Public Art Profiles,” a Regional Emmy award-winning series on the public art selected by the Arts & Culture Commission’s Public Art Edina working group. Because “Agenda: Edina” and the stand-alone videos are less “dry” than meetings, they tend to be viewed more often. The full episode of the early September episode of “Agenda: Edina” has been viewed 107 times. Individual segments of the show are viewed even more often. The “Agenda: Edina” segment about the sign ordinance for SunOpta, for example, has been viewed more than 730 times on Facebook alone. Future Reviews of Taping Schedule It was prudent for you to request staff to reevaluate the videotaping and/or broadcasting of board and commission meetings. Because work plan and budget priorities change, the videotaping schedule should be reviewed biannually when the City’s two-year budget is approved. Our team will try to be proactive in doing so. If you would like a review at another time or more frequently, please don’t hesitate to ask. Please contact me or Video Production Coordinator Scott Denfeld if you have any questions. Page 3 [Type text] *Based on average meeting lengths for 2014 and 2015 hourly rates for Scott Denfeld, Jordan Gilgenbach and Aaron Klein. The hourly rate for meeting production using their hourly wages totals $84.641 plus benefits. Staff working the meetings vary, so costs will also vary slightly. Date: October 20, 2015 Agenda Item #: IV. To:Mayor and City Council Item Type: Minutes From:Debra Mangen, City Clerk Item Activity: Subject:Approve HRA Minutes of Regular Meeting of October 6, 2015, and Special Close Meeting of October 14, 2015 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion to approve the minutes of October 6, 2015 HRA meeting. INTRODUCTION: ATTACHMENTS: Description Draft HRA Minutes of October 6, 2015 Draft HRA Minutes of October 14, 2015 Page 1 MINUTES OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY OCTOBER 6, 2015 11:45 P.M. CALL TO ORDER Chair Hovland called the HRA meeting to order at 11:45 P.M. ROLLCALL Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair Hovland. APPROVAL OF MEETING AGENDA Motion made by Commissioner Swenson, seconded by Commissioner Stewart approving the Meeting Agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. MINUTES OF THE REGULAR MEETING OF JUNE 17, 2015 APPROVED Motion made by Commissioner Staunton, seconded by Commissioner Brindle approving the Minutes of the Meeting of the Edina Housing and Redevelopment Authority for September 16, 2015. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. REQUEST FOR PURCHASE 50TH AND FRANCE SOUTH STAIR WELL REPAIRS Director Olson explained the City Council in 2013 authorized a feasibility study for the 50th and France parking and wayfinding improvements. Kimley-Horn and Associates prepared the study and in 2014 the HRA authorized up to $2.375 million of funding to supplement proposed Improvement Project P-23 that would be funded via special assessments to benefitted property owners. Mr. Olson reported the HRA has invested just over $1,550,000 on the first phases of the improvement project. The final phase, a new elevator tower in the South Ramp had bids that were significantly over budget. Therefore the bids were rejected for the completion of that portion of the original improvement. After determining that the full replacement of the stair tower was not financially feasible, staff worked with Kimley-Horn Associates to prepare a comprehensive improvement strategy for the existing stair towers in the South Ramp. KHA distributed the revised construction documents to ten contracting firms in summer 2015. Despite this effort, only one firm responded, with a price of $139,993.05. This was significantly over budget and declined by the City. Mr. Olson explained staff separated the painting work from the original scope and redistributed to potential contractors. City Staff contacted three concrete contractors and two painters. The following quotes were received: Concrete Quotes Painting Quotes Minutes/HRA/October 6, 2015 Page 2 Blackstone Construction $78,435 Ballantine Painting $21,060 Ram Construction $80,315 Swanson Youngdale Painting $22,496 Kraus Anderson $104,959 Due to the busy construction climate, none of the bidders are able to complete the work prior to the 2015 holiday shopping season as originally intended. Blackstone, the lowest bidder, would honor their quote in the spring of 2016. City staff recommends approving the quotes from Blackstone and from Ballantine painting, with the stipulation that all work must be complete and open to the public by May 30, 2015. An exception would be permitted if weather conditions do not allow suitable conditions for the final painting work. This deadline will allow the ramps to be fully functional in time for the 50thAnniversary of the Edina Art Fair. Following a brief discussion, Commissioner Swenson made a motion, seconded by Commissioner Stewart awarding the contracts for the repair to the South Ramp stair tower to: 1) Blackstone Construction in the amount of $78,435 for the concrete portion of the improvement and 2) Ballantine Painting in the amount of $21,060 for the painting portion of the improvement. There will be a stipulation on the contracts that all work must be complete and open to the public by May 30, 2015, with the exception noted that if weather condition does allow suitable conditions for the final painting work. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ADJOURNMENT Chair Hovland declared the meeting adjourned at 11:47 p.m. Respectfully submitted, Scott Neal, Executive Director Page 1 MINUTES OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY OCTOBER 14, 2015 7:34 A.M. CALL TO ORDER Chair Hovland called the HRA meeting to order at 11:45 P.M. ROLLCALL Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair Hovland. Edina City Staff attending the meeting: Debra Mangen, City Clerk; Chad Millner, Engineering Director; Scott Neal, City Manager; Bill Neuendorf, Economic Development Manager; Lisa Schaefer, Assistant City Manager; and Cary Teague, Community Development Director. HRA Attorney Jay Lindgren, Dorsey and Whitney was also in attendance. Chair Hovland explained the reason for the special meeting was to receive information, and development or consider offers or counteroffers regarding the possible sale of real property at 3930 West 49 ½ Street. Commissioner Brindle made a motion, seconded by Commissioner Swenson to close the meeting for the purpose of receiving information, and developing or considering offers or counteroffers regarding the possible sale of real property at 3930 West 49 ½ Street. Ayes: Brindle, Staunton, Stewart, Swenson and Chair Hovland. Motion Carried. Manager Neuendorf and Attorney Lindgren explained the proposal to the HRA. Commissioners and staff discussed various aspects of the proposal and possible counter offers. Direction was given to staff regarding terms of a possible sale of the real property at 3920 West 49 ½ Street. Commissioner Brindle left the meeting at 8:09 a.m. Motion by Commissioner Swenson, seconded by Commissioner Stewart to move into open session. Ayes: Staunton, Stewart, Swenson and Chair Hovland. Motion Carried. ADJOURNMENT Chair Hovland declared the meeting adjourned at 9:11 a.m. Respectfully submitted, Scott Neal, Executive Director Date: October 20, 2015 Agenda Item #: V. To:Mayor and City Council Item Type: Request For Purchase From:Mark K. Nolan, AICP, Transportation Planner Item Activity: Subject:Request for Purchase: Grandview District Transportation Study Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Request for Purchase for the Grandview District Transportation Study. INTRODUCTION: Staff recommends that the Housing and Redevelopment Authority approves the proposal with LHB, Inc. Funding for the Transportation Study will be utilized from the Grandview TIF District. ATTACHMENTS: Description Request for Purchase: Grandview District Transportation Study LHB Grandview District Transportation Study Proposal City of Edina • 4801 W. 50th St. • Edina, MN 55424 October 20, 2015 Members of the Edina Housing & Redevelopment Authority ☒ ☐ Mark K. Nolan, AICP, Transportation Planner Request for Purchase: Grandview District Transportation Study September 4, 2015 N/A LHB, Inc. $185,120 Recommended Quote or Bid: LHB, Inc. ($185,120) Information/Background: Edina’s 2008 Comprehensive Plan identifies the Grandview area as a potential area of change (Page 4-33). In addition to potential land use changes, re-alignment of roadways and better coordination of multimodal facilities is necessary so that users can more easily and safely access and traverse this busy mixed use area as well as crossing Highway 100. Currently, the Grandview area provides few facilities for pedestrians and bicyclists, and the 2007 Comprehensive Bicycle Transportation Plan identifies primary and secondary bicycle routes in the Grandview area. Additionally, there are few pedestrian connections between the commercial businesses and the Grandview, Melody Lake, Todd Park Sunnyslope, and Golf Terrace Heights residential neighborhoods immediately adjacent to the Grandview area. The Study will address such improvements, which can reduce the need for local neighbors to drive. The 2012 Grandview Development Framework outlines many suggested changes to improve the walkability and desirability of the area. The proposed Transportation Study will evaluate different alignments and identify the preferred routes, and will include the current preferred redevelopment concept for the former public works site. The Study will better guide new public and private investments in the area. Preliminary design documents will be needed so that the City can coordinate with other agencies having jurisdiction over Vernon Avenue (Hennepin County),Highway 100 (MnDOT) and the freight rail tracks (Canadian Pacific Railway). The Grandview Transportation Study will be a comprehensive transportation plan for the long-term redevelopment of the Grandview District. The document will provide recommended improvements (with REQUEST FOR PURCHASE Page 2 IN EXCESS OF $20,000/CHANGE ORDER City of Edina • 4801 W. 50th St. • Edina, MN 55424 associated cost estimates) that can be installed on a prioritized basis tied to potential future redevelopment catalysts and funding opportunities. Relatedly, it is important that the Study recommendations remain flexible enough to accommodate unknown future events and externalities. The Grandview Transportation Study will:  Identify needs, challenges and opportunities based on existing conditions and future “build- out” with lower-density and high-density scenarios;  Review, evaluate and affirm the recommended changes to the transportation network contained in the Grandview District Development Framework (2012);  Offer specific recommendations but remain flexible enough to take into account future unknown challenges and opportunities;  Recommend prioritized, phased improvements tied to key redevelopment events;  Recommend improved connections to adjacent neighborhoods, with a focus on bicycle and pedestrian connections;  Analyze motorized travel to guide intersection and roadway modifications that were identified in the Development Framework;  Follow the Living Streets Policy and Implementation Plan guidelines. Consultant Selection Process A Request for Proposals for the Study was published on Aug 5, 2015. On Sep 4 staff received proposals from the following consultants:  Kimley-Horn  LHB, Inc. (with Nelson/Nygaard and Alta Planning and Design)  SRF Consulting (with Cuningham Group and Community Design Group)  WSB & Associates To evaluate proposals, select consultants to interview and recommend approval to Council, a selection committee was formed with staff from the engineering, administration and planning departments as well as one representative each from the Transportation and Planning Commissions. The first three consultant teams above were selected for interviews, which were conducted Sep 29 and Oct 1. The project is listed in the Capital Improvement Plan under CIP #15-168 as part of an overall project with a total budget of $250,000. Funding for the project will be utilized from the Grandview TIF District. Staff recommends approving the proposal with LHB, Inc. G:\PW\CENTRAL SVCS\ENG DIV\PROJECTS\IMPR NOS\BA424 Grandview Transp Study\Request for Purchase-Grandview Dist Transp Study.docx Mike Fischer, Principal LHB 701 Washington Avenue North, Suite 200 Minneapolis, MN 55401 Mike.Fischer@LHBcorp.com 612.752.6920 September 04, 2015 City of Edina Grandview Transportation Study September 4, 2015 Mark K. Nolan, AICP City of Edina 7450 Metro Boulevard Edina, MN 55439 REQUEST FOR PROPOSAL – GRANDVIEW DISTRICT TRANSPORTATION STUDY Dear Mark: Thank you for the opportunity to present our team to the City of Edina for the Grandview District Transportation Study. We are excited about the opportunity to work with city staff, elected and appointed officials and the many citizens who are invested in the Grandview vision. I have been personally involved with the vision for Grandview since 2009, when I first talked with Mayor Hovland about finding a better way to engage our citizens in planning, using Grandview as a case study. I have been honored to serve the City on a volunteer basis over the years, and recently have assisted in developing Tax Increment Finance (TIF) strategies for Grandview and in an advisory role reviewing the work of other consultants. When this RFP was released, I had to decide if I wanted to continue working in an advisory role, or go out and assemble the best team for achieving the Grandview vision. I decided to build the team, because I care too much about the future of Grandview and Edina to sit on the sidelines. I am very proud of the team we have assembled and am excited about what this talented group will bring to the City. LHB is a full-service, multi-discipline design firm comprised of over 250 professionals, working throughout the Midwest since 1966. We are known for the sustainable design of buildings, sites, and infrastructure including roadways, highways and bridges. LHB has a history of innovation related to measuring the performance of buildings, and have recently evolved the idea to sites, neighborhoods, and cities. We initiated the Regional Indicators project which allows Edina and 26 other cities to benchmark and measure water, energy, waste, travel miles, and greenhouse gas emissions. We believe Grandview provides the perfect opportunity to benchmark and measure progress on a number of indicators. We understand the seven guiding principles for redeveloping the Grandview District and the Living Streets Plan form the foundation for work in Grandview, but we also know that there is a strong desire to be innovative, so we are bringing you the very best firms in the country in transportation planning. Nelson/Nygaard is an international leader in transportation planning promoting vibrant, sustainable, and accessible communities. Zabe Bent will be the team leader for Nelson/ Nygaard. She is familiar with Edina and thrilled about the opportunity to contribute her skills to a project in a region where she has family. Alta Planning and Design is North America’s leading firm specializing in the planning and design of bicycle and pedestrian systems. The Alta team will be led by Colin Harris, an engineer in Alta’s Twin Cities office. Another unique feature of our team is our key advisors, including transportation engineer Jack Broz, who has been involved from the beginning of the Grandview process. Bruce Jacobson co-led the urban design consulting team during the Framework plan and is currently involved with the highway lid initiative with the Metropolitan Design Center. Our advisors have been a creative force for several years in the Grandview District and we believe they will be a perfect complement to our national experts when we convene our team for design charrettes. We understand that this Grandview District Transportation Study is about more than transportation. It is about creating a vibrant, inviting, connected, and economically viable Grandview. Our team of innovators, technical experts, strategic thinkers, implementers, and coalition builders are ready to start working. Sincerely yours, LHB, Inc. MICHAEL A. FISCHER, AIA, LEED AP SENIOR VICE PRESIDENT Mike.Fischer@LHBcorp.com 612.752.6920 Table of Contents Part I: The Grandview Collective a. Project Understanding and Approach..........................................4 b. Living Streets Plan....................................................................18 c. Key Advisors..............................................................................20 Part II: Projects, People d. Firm Background......................................................................22 e. Similar Projects..........................................................................24 f. Lead Team Members..................................................................44 Part II: Work Plan, Cost g. Work Plan................................................................................58 h. Cost.........................................................................................74 3 PART I: THE GRANDVIEW COLLECTIVE LHB has carefully and selectively organized a team that combines deep local knowledge, technical expertise, and national-caliber experience in urban placemaking, transportation planning and engineering. Nelson\Nygaard brings extensive experience in multimodal studies and planning. Alta Planning + Design is a national expert in non-motorized transportation planning and engineering. We have also brought in two local experts to provide valuable guidance in the study. Together, the LHB led Study Team will develop a study that will capture the possibility of the Grandview District. LHB Led Team Project Understanding and Approach LHB Background City of Edina Primary Consultant Team Contact Lydia Major, PLA, LHB Project Manager Stakeholders Iain Banks, PTP Multimodal Specialist Erica Christanson, PLA Urban Designer Sarah Weeks Urban Planner Zabe BentMultimodal Specialist Colin Harris, PEBike/Ped Planner Brad Scott, PE Roadway Engineer Mike Fischer, AIA, LHB Project Principal/ Edina Advocate Nelson\NygaardAlta Planning + Design Paul Wojciechowski, PE, AICPBike/Ped Planner Jack Broz, PE Key Advisor Bruce Jacobson, PLA Key Adivsor Vision Dan Reed Multimodal Specialist Lauren Cardonie Multimodal Specialist Josh Sikich, AICP Bike/Ped Planner Kristen MaddoxBike/Ped Planner 5 District History Spanning 125 years, the Grandview District has evolved and changed throughout its history. In 2008 the Edina Comprehensive Plan identified the Grandview area as a “Potential Area of Change”. Our team realizes and understands that the Grandview District has always changed and achieved a unique perspective among residents and admirers of Edina. Transportation infrastructure has long been the ally to the economic and cultural improvements of the area. In 1913, the Dan Patch Rail Line was developed through the high ground east of Brookside Avenue, providing passenger service to Minneapolis from 1915 to 1942. In 1927, new Highway 169/212 (current Vernon Avenue) was cut through the District, bringing new businesses including the Baltimore Motel and several restaurants. Over the years, the Grandview area has hosted cafes, restaurants, gas stations, hardware stores, office buildings, a funeral home, and the widely recognized Jerry’s enterprises, a longtime business in the District. The District continued to evolve during the 80s and 90s, where economic growth encouraged the distinct commercial aspect of the District. Currently, the Grandview area sits between multiple access points: 50th street: Vernon Avenue, Highway 100, Eden Avenue, and Arcadia Avenue. Culturally, the District weaves through City Hall, retailers, cafes, places of worship, and schools. Furthermore, the District provides an entryway into several memorable and historic sites in Edina, including 50th and France and the Edina Library. Project Understanding and Approach The LHB team fully understands that a transportation study for the Grandview District has to do more than provide a review, alternatives, and recommendations; it has to align itself with the culture, possibility, and potential for the District to be rejuvenated into a place where Living Streets meets everyday life. Project Understanding and Approach 7 Project Understanding and Approach Current Transportation Network The Grandview area is bounded by Vernon Avenue and Eden Avenue and bisected by Highway 100 and the active CP freight rail corridor. The remaining local streets are a patchwork of discontinuous pieces. The excessive transportation infrastructure visible today is the remnant of Highway 169/212 intersecting with Highway 100, before Highway 169/212 was relocated to its present location. The sweeping curves and width of Vernon Avenue were appropriate for a highway, but currently, they form a barrier to the neighborhoods on either side. The excessive entrance and exit ramps on both sides of Highway 100 occupy valuable real estate, impede pedestrian and bicycle movement, and create unfriendly highway merges for motorists. Eden Avenue is designated as a primary bike route through the District while Vernon Avenue and Interlachen Boulevard are designated as secondary bike routes. In general, bicycle and pedestrian facilities range from poor to non-existent, effectively excluding the surrounding neighborhoods of from the businesses and public facilities at Grandview. How Did We Get Here? In December of 2009, as a response to some unsuccessful planning studies, a few planning commissioners proposed a new kind of “community-led” Small Area Guide process as a precursor to a Small Area Plan. The Small Area Guide process started with a self- selected 18-person Community Advisory Team of residents, business and property owners, and a 10-person volunteer design team made up of architects, landscape architects, urban planners, and engineers, all of whom are Edina residents. This innovative and collaborative process was short but intense, including ten meetings in 20 days, resulting in the unanimous approval of seven guiding principles for the redevelopment of the Grandview District in May of 2010. Building on the momentum of the Small Area Guide process, City staff applied for and received a Met Council Livable Communities grant, enabling the hiring of a consultant team to work with a 52-member steering committee to create the Grandview District Development Framework. This process started in April of 2011 and was unanimously adopted by the City Council in April of 2012. The Framework describes a catalytic new mixed-use public/private project for the public works site that would set the tone for future development in the district. In order to keep momentum, a citizen group formed. The group was interested in a different vision for the public works site that included only one large community center. In April 2013, the City Council discussed various strategies to implement the Framework and selected the Request for Interest (RFI) process to find a development partner for the public works site. A new Grandview Community Advisory Team (CAT) was convened to develop the RFI, but unlike the previous two phases, the Council appointed the members of the CAT instead of following the more organic selection process. For the first time since late 2009, the focus left the big Grandview vision where consensus had been building and zoomed in on the public works site where opinions differed on how much of site should be allocated for public vs. private uses. The CAT advocated for the preparation of a Community Facilities Survey and Resident Survey regarding re-use of the site, but ultimately could not come to agreement on an RFI format, so two versions of an RFI document were submitted to the City Council in March of 2014. The Council proceeded with an RFI for developers in June of 2014 and has been working with a development partner on a preliminary stage of development planning for the site. The current preferred scenario is a combination of public and private uses including housing, a multi-generational multi- purpose community building, and a 100-150 stall Metro Transit park-and- ride facility. “OUR APPROACH IS SIMPLE: SPECIALISTS UNITED UNDER THE IMPROVEMENT OF THE GRANDVIEW DISTRICT.” Project Understanding and Approach 9 Project Understanding and Approach Other Policy and Planning Work While the CAT was engaged with the RFI process, the Transportation Commission was working with staff on a Living Streets Policy, approved by the City Council in August of 2013.By May of 2015, a Living Streets Plan was approved by the Council outlining in detail how the policy will be implemented. During this same period of time, the Metropolitan Design Center at the University of Minnesota approached the City about the idea of building a lid over Highway 100, similar to early sketches developed during the 2010 Grandview Guide Plan process. MnDOT has become increasingly interested in the lid concept as a way to create value from under utilized State-owned land. Our Approach With this existing information, our team of urban design and placemaking experts, multimodal experts, and non-motorized transportation experts, are fully energized and capable to engage the study, and provide the City with an outcome that will deliver state-of-the-art solutions. In the following pages, you will be introduced to our approaches to stakeholder engagement, multimodal review, and non- motorized transportation. Let’s get started! Project Understanding and Approach Approach to Stakeholder Engagement What does it mean to be engaged in a transportation study? This question is often answered with conventional stakeholder engagement methods of open houses and public comment periods. However, at LHB, we know that the question for this project should be: What does it mean to be engaged in a transportation study for the Grandview District? The stakeholders in this project, including residents, business owners, commuters, visitors, and many others, have a distinct way they connect with the District; it’s their community, after all. With extensive experience in the Grandview District and community and public engagement, we know the distinct relationship stakeholders have with the District is based on years - if not decades - of commitment to a better Grandview. We, COMMUNITY ENGAGEMENT DASHBOARD Government Entities: includes formal meetings, conversations or presentations with elected officials, boards, committees and commissions. Minimum target is all 9 Park and Recreation Board commissioners, 13 city councilors, the mayor and at least 9 boards, committees, and commissions. Recreation Groups: includes formal meetings, conversations or presentations with recreation-specific organizations. Minimum target is contact with at least 10 organizations. Visitors/Tourism: includes formal meeting, conversations or presentations with tourism-specific organizations and agencies. Minimum target is contact with at least 2 organizations and 150 visitors. Under-represented Populations: includes formal meetings, conversations or presentations with organizations and agencies serving a wide range of under-represented populations, such as low-income residents, youth, and people with disabilities. Minimum target is contact with at least 10 organizations and agencies. Associations, Networks: and Media: includes formal meetings, conversations or presentations with non-recreation specific organizations. Minimum target is contact with at least 12 organizations. Downtown Residents: includes workshops, intercept events or questionnaires involving people working downtown. Minimum target is contact with at least 75 individuals. Downtown Workers: includes workshops, intercept events or questionnaires involving people working downtown. Minimum target is contact with at least 150 individuals. Business Interests: includes formal meetings, conversations or presentations involving downtown business owners and employers. Minimum target is contact with at least 12 organizations or business owners. GOVERNMENT ENTITIES Male (40%)Female (60%)Not Disclosed (0%) White (50%)Hispanic (8%)Af Am (38%)Asian (4%)AIAN (0%)Other (0%) 0-18 (0%)19-34 (75%)35-64 (25%)65+ (0%) RECREATION GROUPS VISITORS/TOURISM UNDER-REPRESENTED POPULATIONS ASSOCIATIONS, NETWORKS + MEDIA DOWNTOWN RESIDENTS DOWNTOWN WORKERS BUSINESS INTERESTS Park and Recreation Commissioner Boards, Committees, Commissions City Councilors Mayor Groups Organizations Visitors Organizations and Agencies Organizations Individuals Individuals Organizations 0 5 10 15 20 25 30 35 Live Downtown - 21 Work Downtown - 31 Visit Downtown - 19 -2 0 2 4 6 8 10 12 14 16 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2Weeks 3+4Weeks 1+2 Weeks 3+4Weeks 1+2Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2 Weeks 3+4 Weeks 1+2Weeks 3+4Weeks 1+2 Weeks3+4 October November December January February March April May June July August September October Steering - 3 Focus Group - 7 Intercept - 1 Public Information Updates - 0 Completed Surveys - 0 Workshops - 0 Stakeholder Interviews/Meetings - 2 Speakers Bureau - 0 Contact List - 0 Facebook 'Likes' - 0 Cumulative Total - 13 ACTIVITIES + ENGAGEMENT METRICS TARGET AUDIENCES AND ORGANIZATIONS TARGET POPULATIONS 11 Project Understanding and Approach City Councilors Mayor Boards, Com- mittees, Com- missions Recreation GroupsPark and Rec Commissioners GOVERNMENT ENTITIESTARGET AGENCIES AND ORGANIZATIONS RECREATION GROUPS Minneapolis Park & Recreation Board Downtown Service Area Master PlanCity of Minneapolis CPED Downtown Public Realm Framework Plan April 8, 2015 LHB MIG SRF Portl a n d A v e S 5th A v e Park A v e Chic a g o A v e S 3rd A v e S Ma r q u e t t e A v e Stone Arch Bridge 3rd Ave B r i d g e S 7th S t S 8th S t N 2n d S t N 5th A v e Miss i s s i p p i R i v e r I-35W I-394 I-394 W 15th St I-9 4 Main S t r e e t Mpls Convention Center Franklin Steele Square Peavey Plaza Loring Park Gold Medal Park Mill Ruins ParkTarget Center Public Library Government Plaza DT East Commons Elliot Park Walker Sculpture Garden Twin’s StadiumFarmer’s Market Bassetts Creek Nicollet Island Boom Island NE Commercial District St. Anthony Falls Sumner FieldBethune Park U of MN Connections Currie Park St. Anthony Main Holmes Park Bryn Mawr Meadows Nico l l e t M a l l Stat i o n Wareh o u s e / Henne p i n A v e Statio n Targe t F i e l d Statio n a n d Platfo r m 1 Targe t F i e l d Statio n a n d Rail P l a t f o r m Gov’t P l a z a Stati o n Dow n t o w n East S t a t i o n Ceda r - R i v e r s i d e Stat i o n S Was h i n g t o n A v e N W a s h i n g t o n A v e S 10th S t E 14th St S 12th S t S 11t h S t R o y a l s t o n A v e N N 7t h S t N 10th A v e N 8th A v e H i a w a t h a T r a i l West River Parkway Van White SW LRT Station Van White Bottineau LRT Station Royalston SW LRT Station N Plymouth Ave Van W h i t e M e m o r i a l B l v d Henne p i n A v e Nicol l e t A v e Cedar L a k e T r a i l S 5th St Future Transit Station Existing Transit Station Public/Private Partnership Existing Attraction Park Search Area Future Attraction Project BoundaryExisting Trail Future Corridors Existing Key Corridors S 11t h A v e Soccer Stadium Kit Richardson Development Bassett Creek Parking Lot Met Transit Facility Gateway/2nd Street Nicollet Hotel Block “Short” Block Post Office Armory Thrivent KEYDRAFT FRAMEWORK PLAN too, are part of Edina and are committed to investing in that relationship with the District and City by providing an unmatched community engagement approach that is customized to the Grandview District experience. This includes real-time participation in the process, informing stakeholders of the development of the study, while introducing them and continuing the conversation about how this particular study will have an outstanding outcome for them and the City as a whole. With our key advisors, we add an extra layer to our customized approach by bringing an a team of Edina advocates and experts to provide guidance not only to the project team, but to stakeholders. Jack Broz and Bruce Jacobson have been involved in the Grandview planning process for years and have developed the relationships that make projects successful. With richly drawn graphics and visuals, our charrettes will provide a placemaking and urban design element, layered with technical transportation expertise, that will engage residents in the design process and help them envision the future. Our engagement process is a shared one—we learn with stakeholders, and we know what that relationship to a place means. Our designers will develop, communicate, and build upon the Grandview community vision. Project Understanding and Approach Approach to Multimodal Planning Our team brings the right combination of local knowledge and national expertise to deliver a Grandview District design that exceeds the city’s goals for the study area. Our approach is informed of the seven guiding principles from the original Guide Plan process, with the Living Streets plan as our foundational document. • The District is safe and comfortable for people of all ages and abilities. • The District connects to its local communities and includes sidewalks, bicycle facilities, transit routes, freight access, and on-street parking. • Grandview District is a great place to be, with landscaping, art, and amenities that make it more than just a roadway network through which to travel. • The area contributes to the physical, social, and economic health of Edina, emphasizing access and mobility across a variety of transportation options. • Both key stakeholders and the broader residents of Edina are partners in this effort and shape the District by engaging in an inclusive, reciprocal dialogue throughout design and into construction. “WE SEE the GRANDVIEW DISTRICT AS AN INCREDIBLE OPPORTUNITY FOR THE CITY OF EDINA—THERE IS EXCESS ROAD SPACE THAT CAN BE REIMAGINED AS A NEW HEART OF THE COMMUNITY WHILE MAINTAINING THE CAPACITY NEEDED TO MOVE PEOPLE AND GOODS THROUGHOUT THE AREA.” 13 Project Understanding and Approach MULTIMODAL VISION Cities turn to us when looking to transform old-guard thinking about auto-based transportation to balanced, multimodal system thinking being demanded by residents and sought by informed elected officials. Our vision development process ties transportation outcomes to community desires for a strong economy, healthy residents, and great neighborhoods. BUILDING PARTNERSHIPS We actively engage with residents, leaders, and stakeholders to ensure a design that truly works. No other discipline has wider ranging stakeholder interests than transportation. As such, little can be accomplished without strong and effective partnerships. Our team knows how to help the City of Edina build on existing partnerships to ensure that recommendations meet the community’s needs and turns obstacles into desired outcomes. RESULTS FOCUSED Planning for a District is one thing, achieving it is another. In a quickly changing transportation landscape, understanding how other cities “get it done” provides precedents for Edina. Through Nelson\Nygaard’s work on the NACTO Urban Street Design Guide and planning, design, and construction projects throughout the country, we have a strong network of contacts and unique approaches to designing great streets. We bring you a team that has a track record of building complex projects in urban areas and understands the construction staging challenges and the importance of maintaining access throughout construction. Project Understanding and Approach Approach to Multimodal Planning (con’t) Our team is composed of the right firms and individuals to make this happen, and we understand the keys to a successful project: We will work with you to develop a project schedule and budget to support a creative, inclusive, iterative design process that exceeds the requirements of the city’s policies and incorporates best practices for multimodal corridors, placemaking, sustainability, and cost-effective constructability. Our strong local presence and intimate knowledge of the project area will ensure that we can deliver the right design on time and on budget. We understand the city’s goals and know how to accomplish this type of project. We are ready to begin work immediately and have additional resources that can be quickly mobilized should the need arise. We have extensive experience in urban street design projects and know how to work closely with stakeholders, city staff, regulators, and funders to ensure that the project is built to your and our high standards. Our team is ready to help you transform the Grandview District into “a community that honors and reconnects people and place.” Let’s get started. “A TEAM OF INNOVATORS, TECHNICAL EXPERTS, STRATEGIC THINKERS, IMPLEMENTERS, AND COALITION BUILDERS. “ 15 Project Understanding and Approach “WE ARE POISED TO HIT THE GROUND RUNNING AND CAPITALIZE ON THE WORK THE CITY HAS DONE TO ENVISION A NEW FUTURE FOR THE GRANDVIEW DISTRICT.” Project Understanding and Approach Approach to Non-motorized Transportation The Grandview area currently has very few opportunities for people to safely and comfortably access and move through this mixed- use area. Alta Planning + Design will exclusively provide innovative design expertise for pedestrian and bicycle mobility as part of the study. To support the Guiding Principles for redevelopment of the Grandview District, a focus on the human experience will be the focus of our work. We see a vibrant, inviting, connected, and economically-viable Grandview as being walkable and bikeable for all ages and abilities. By prioritizing and celebrating people walking and biking, we can build a strong foundation to create the vision of a life-filled place. Our approach will be grounded in Edina’s Living Streets Policy and Plan, and will provide meaningful opportunities for active living and improved overall health. 17 Project Understanding and Approach “OUR APPROACH WILL BE GROUNDED IN EDINA’S LIVING STREETS POLICY AND PLAN, AND WILL PROVIDE MEANINGFUL OPPORTUNITIES FOR ACTIVE LIVING AND IMPROVED OVERALL HEALTH.” Living Streets Plan Our Understanding of Living Streets Principals The LHB team is very excited by Edina’s commitment to the “Living Streets Plan 2015.” It is a clear example of the City’s progressive approach to public infrastructure and its impact on quality of life, public safety, environmental quality, and thoughtful investment. We are equally committed to implementing the intent and requirements of the Plan throughout the Grandview Transportation Study process. In particular, we understand that the primary goals of Living Streets is to support the maximum level of safety and convenience for multiple modes of traffic, to reduce the environmental impacts of street infrastructure and traffic, and to improve the quality of life and community identity for all people who live, work, and play in Edina. The 2015 Plan outlines fifteen principles that support these goals in the categories of All Users and All Modes, Connectivity, Context Sensitivity, and Sustainability. Broadly speaking, these principles describe an ideal for a network of streets that serve community needs on all levels and over many years. The Plan lays out appropriate facilities for each of the street classifications, such as sidewalks, bike lanes, boulevards, parking, etc. It also describes their minimum widths and other design guidelines ALL USERS AND ALL MODES - CONNECTIVITY 19 Living Streets Plan such as pavement markings, planting, surface materials, signage, and traffic calming measures. These guidelines are based not only on traffic needs, but also on the character of the neighborhoods that the road classifications serve, supporting the idea that Living Streets are integral to a community. Equally, streets are integral to the local and regional ecological systems and the Plan describes Low Impact Development (LID) and other best management practices to address how streets contribute to improving stormwater quality, reducing the heat island effect, and other environmental considerations. We also understand that the Plan does not just speak to the physical plan for a given street typology, but also describes the process by which design and construction occurs. In particular, the Plan outlines an approach to engaging community members at all stages of planning, design, and construction to increase dialogue and reduce conflict. Through a series of very intentional engagement opportunities at key points in the process, but especially at the earliest stages, the public can directly influence the decision making process in a positive way. Not only does this reduce risk to the project, it also directly improves design. In the case of the Grandview project, the process has already begun during earlier visioning and planning efforts, but this project provides an opportunity to continue and expand on that foundation. - CONTEXT SENSITIVITY - SUSTAINABILITY Key Advisors Grandview Transportation Study Key Advisors As part of our team, we have included key advisors with specific expertise and a long history with the District and the City of Edina. Jack Broz, PE, and Bruce Jacobson, PLA, will serve to guide the project during key stages of stakeholder engagement and multimodal design. Both served in previous Grandview District Planning studies. As chair of the Planning Commission, Michael Fischer, alongside our advisors, co- designed and helped lead a process to engage the community in creating a new vision for the future redevelopment of the Grandview District. Jack Broz was the only non-Edina resident invited to participate in the Grandview Guide plan process due to his ability to think outside the box, his understanding of MnDOT rules and regulations, and his ability to communicate complex ideas in a simple way. He was and continues to be highly regarded by the Grandview community advisory teams. Bruce Jacobson co-led the consultant team hired to facilitate the successful Grandview Framework process. More recently, he is an adjunct faculty member of the Metropolitan Design Center, working with MnDOT exploring the potential for lids over highways in strategic Twin Cities locations, including Highway 100 in the Grandview District. IMAGE BY CONSULTANT TEAM CO-LED BY BRUCE JACOBSON PART II: PROJECTS, PEOPLE Firm Background The Landscape Architecture and Planning group at LHB is dedicated to providing catalytic design and planning services to communities throughout the Midwest. Using participatory design strategies—ones that truly engage stakeholders—LHB helps a community frame a vision of its future, one that is shared among the many diverse interests of the community, and one that encourages a community to forge a new common language as they move forward. This process, which focuses on exploration and discovery, helps communities better understand themselves, the issues they face, and the opportunities that lie ahead. It creates compelling solutions to tough problems, and allows for a more strategic approach to implementation based on the community’s unique resources. As a result of our commitment to sustainable design and community involvement, LHB’s Landscape Architecture and Planning group works on an incredibly diverse range of projects in the urban realm—from community master planning to streetscape design. This broad range of projects allows LHB’s designers to bring fresh ideas and perspectives to every project type. We have assembled a strong team of veteran collaborators and thoughtful designers. LHB’s local team of landscape architects and urban designers will be complemented by the national planning and placemaking expertise of Neslon\Nygaard and Alta Planning + Design. 701 Washington Avenue North Suite 200 Minneapolis, MN 55401 612.338.2029, 612.338.2088 Fax Nelson\Nygaard Consulting Associates, Inc. is an internationally recognized firm committed to developing transportation systems that promote vibrant, sustainable, and accessible communities. Founded by two women in 1987, Nelson\Nygaard has grown from its roots in transit planning to a 124-person, full-service transportation firm with offices across the United States. In keeping with the values set by the firm’s founders, Nelson\Nygaard puts people first. They recognize that transportation is not an end by itself but a platform for achieving broader community goals of mobility, equity, economic development, and healthy living. The firm’s hands-on, national experience informs but doesn’t dictate local solutions. Built on consensus and a multimodal approach, their plans are renowned as practical and implementable. Alta Planning + Design is North America’s leading multimodal transportation firm that specializes in the planning, design, and implementation of bicycle, pedestrian, park, and trail corridors and systems. Founded in 1996, Alta has more than 150 staff in 29 offices across North America. On any given day, most staff walk, bike, or take transit to work. We are committed to transforming communities, one trip at a time, one step at a time, and one street, intersection, and park at a time. Our experience includes over 500 bicycle and pedestrian master plans nationwide, ranging from cities to counties and regional governments throughout the US. We strive to tailor each project to the community’s unique setting, history, and culture through an active public participation process. Alta staff are proud to have designed and implemented over 9,000 miles of bikeways, walkways, and trails. Alta staff are at the forefront of the sustainable transportation movement. 23 Firm Background Similar Projects Lowry Avenue Corridor LHB worked with Hennepin County, the City of Minneapolis, and several neighborhoods along Lowry Avenue in North Minneapolis to complete Phase II of the master plan for a two- mile stretch of this critical urban corridor. This ambitious redesign is revitalizing the neighborhood by improving the corridor’s aesthetics, safety, access to public transportation, and opportunities for economic growth. Design goals of the project included congregating services, retail, and office space around transit nodes and effectively linking civic spaces through pedestrian, bicycle, and transit connections. Lowry Avenue will be enhanced with well-lit landscaped boulevards, new sidewalks, and bicycle lanes on both sides of the street. Our team chose to approach the Lowry Avenue project as an urban design and landscape architecture study, allowing residents to visualize the changes being proposed in their community, before the civil engineers started designed the roadways. Our team is proposing the same strategy for the Grandview District. Project Type Neighborhood Revitalization Minneapolis, MN Client Hennepin County Similar Projects Design Guidelines for the South Side of Excelsior Boulevard Project Type Urban Design, St. Louis Park, MN Client City of St. Louis Park The Design Guidelines for the South Side of Excelsior Boulevard proposed a vision for integrating the study area, a narrow band of parcels stretching nine blocks, into an already vibrant corridor. Guidelines were proposed that shaped the public realm, site design, building design, neighborhood interface, traffic, access and parking. The community was integral to forming goals and themes that went on to shape the guidelines themselves, including placing buildings near the sidewalk, establishing parking behind buildings, and creating separation from the residential neighborhood. The resulting guidelines pointed to the development of a more pedestrian-friendly urban corridor. As part of guideline development the existing zoning code was examined, and adjustments were considered for drive aisle width, building height, parking quantity, side yard setbacks, and required rear yards. In addition, a study was conducted for each parcel in the study area that explored development patterns, including parking, floor area ratios and parking ratios. Models were created to demonstrate building mass and site circulation. This exercise suggested that new development following the guidelines was possible along the corridor. 4700-4800 Block 4825 Excelsior Blvd. 4811 Excelsior Blvd.4801 Excelsior Blvd.4725 Excelsior Blvd.4701 Excelsior Blvd. Site area 11919 sf 11825 sf 12003 sf 26580 sf 20000 sf Proposed building footprint 4025 sf 2738 sf 2738 sf 8193 sf 5128 sf Parking provided 20 on site 3 on street 23 total 16 on site 3 on street 19 total 16 on site 3 on street 19 total 50 on site 8 on street 58 total 38 on site 5 on street 43 total Footprint area 4025 sf 2738 sf 2738 sf 8193 sf 5128 sf Second floor area 1464 sf 1825 sf 1817 sf 6128 sf 5128 sf Total floor area 5489 sf 4563 sf 4555 sf 14321 sf 10256 sf FAR 0.46 0.39 0.38 0.54 0.51 Parking ratio 4.19 spaces/1000 sf 4.16 spaces/1000 sf 4.17 spaces/1000 sf 4.05 spaces/1000 sf 4.19 spaces/1000 sf TRAFFIC, ACCESS and PARKING PUBLIC REALM Similar Projects Superior Street Vision and Reconstruction Based on the need to replace below street utilities and the condition of the streetscapes, the City of Duluth engaged a team led by LHB, Inc. to develop a preliminary design for the reconstruction of 11 blocks of Superior Street in Downtown Duluth. Due to the nature of the street and the interests of stakeholders along its route, the team undertook an intensive public engagement process that revealed the desire for a “signature street”— one that recaptures the qualities the existing street once had, creating reasonable spaces for pedestrians and pedestrian activities, and maintaining key functional elements like turn lanes, bus accommodations, and parking. Project Type Visioning, Street Rconstruction, Duluth, MN Client City of Duluth Similar Projects Similar Projects Wayzata Bay Center In the redevelopment of the Wayzata Bay Center, parks and public spaces provide a focal point for retail shops and restaurants, senior and conventional housing, offices, and a hotel to create a vibrant, pedestrian-centered mixed-use district in downtown Wayzata. LHB worked with the client, the City of Wayzata, community members, and a team of architects to shape a master plan for the district. In the plan, the 14 acre site is divided by new streets to create six blocks reflecting the idiosyncratic pattern of blocks found in downtown Wayzata. One of the blocks will become a new public space for the community, prominently located along Lake Street and becoming the centerpiece of the district and a focus for downtown activities. A park and play area along the site’s easterly boundary serve project residents and visitors, as well as neighbors living to the east of the site, while enhancing a natural edge to the project. Project Type Urban Design, Wayzata, MN Client Wayzata Bay Redevelopment Company Similar Projects To make some areas in Washington, DC more livable, there was an effort to restore local community streets as human places – where traffic volumes are low and slow, where people can move about relatively free from threat, and where it feels like a neighborhood. This goal is often challenged by intrusions of cut-through traffic and difficulty connecting neighborhoods and places across major arterials. Nelson\Nygaard developed a framework strategy to plan and design a layered network to link a multi-neighborhood area with prioritized pedestrian and bicycle corridors and improved safe crossings across major vehicular streets. The goal was to enhance and expand multimodal travel options, celebrate place and identity, enliven retail places, and tame vehicular traffic to maintain a high quality of life for residents of all ages and abilities. Following a visioning process with workshops and outreach, Nelson\Nygaard developed a detailed street typology that linked street design not only to its transportation function but also to the adjacent land uses and activities the street was to support and enable. A comprehensive low impact development framework was laid into the street plan to provide high performance landscapes and materials to mitigate stormwater runoff and improve water quality. Project Type Multimodal Study, Washington DC Client District Department of Transportation Washington D.C. Mid-City Livability Study Similar Projects Similar Projects Project Type Multimodal Study, Minneapolis, MN Client City of Minneapolis With increasing traffic congestion and limited opportunities for expanding roadways, Minneapolis realized that its growth ambitions had to be supported by a more efficient transportation network. This meant emphasizing accessibility over mobility, and investing in a fast, frequent and reliable transit system. Together with project partners, Nelson\Nygaard developed a 10- year transportation master plan for Minneapolis, providing tools for the City to achieve its growth goals. With transit as a major emphasis of the plan, Nelson\ Nygaard developed a citywide “Primary Transit Network,” where the key roadway performance measures would no longer merely be auto Level of Service, but would also evaluate the corridor’s support of rapid and reliable surface transit. With the City committed to ensuring that its streets would operate to benefit transit, the regional transit provider could commit to reinvesting its savings into providing improved service. Access Minneapolis: 10-year Transportation Action Plan The primary focus of Nelson\ Nygaard’s work was to develop a plan for reallocating lane space for transit in downtown. Recommendations included consolidating transit on some streets, and bike and cars on others, with the goal of optimizing access for all roadway users. One of the most visible outcomes of Nelson\Nygaard’s planning work is MARQ2—double-width transit lanes through the heart of downtown Minneapolis. Nelson\ Nygaard also helped the City rethink its overall transportation performance measures to guide local traffic engineers in balancing the needs of all modes of transportation. Finally, Nelson\ Nygaard recommended strategies for making the City’s parking system and parking requirements, along with transportation demand management efforts, support Minneapolis’ larger goals. Similar Projects Similar Projects Project Type Multimodal Study, Fairfax, VA Client Department of Rail and Public Transportation Nelson\Nygaard joined a team led by AECOM to evaluate a series of multimodal alternatives to enhance regional mobility and connectivity for a 16- mile segment of the Route 1 corridor through Fairfax County, Virginia extending from the city of Woodbridge to the Capital Beltway. Although led by the state through the Virginia Department of Rail and Public Transit (DRPT) collaboration with local jurisdictions and authorities was central and critical to determine a supportable a locally preferred alternative. The corridor plan required close collaboration with many potential project owners including Fairfax County and Prince William County as well as major stakeholders including Fort Belvoir, the Washington Metropolitan Area Transit Authority (WMATA), the City of Alexandria, and multiple community and private stakeholders. Route 1 Multimodal Alternatives Analysis Similar Projects Nelson\Nygaard was responsible for defining the project purpose and need and establishing performance metrics for the evaluation of alternatives capable of meeting the stated need. The Route 1 corridor project was unique in that it was not strictly a transit alternatives analysis, but rather one that was directed to address a host of multimodal needs in the corridor including bicycle accessibility, enhanced walkability and place-making, and local transit circulation as well as maintaining operations for this critical regional vehicular corridor. A wide range of transit technologies and right of way configurations were developed and evaluated for their ability to meet regional mobility needs, contribute to local vibrancy and development, minimize adverse impacts, and be feasibly implementable from a cost and constructability standpoint. A phased alternative ultimately prevailed which would enable the near term enhancement of transit services while encouraging and supporting increased density and development that would enable a more robust transit alternative in the future. Similar Projects Project Type Multimodal Study and Bicycle Planning, Statewide, MN Client Minnesota Department of Transportation Alta has helped to lead three significant statewide bicycle planning efforts plans for the Minnesota Department of Transportation (MnDOT). The goal of this work is to help Minnesotans travel safer, smarter, and more efficiently by prioritizing bicycle needs on infrastructure that MnDOT owns and influences where bicycle use is legal, including trunk highways and bridges. For the original Bicycle Modal Study, Alta developed an Innovative Treatments Guidebook to supplement the standard design manuals, analyzed census and trend data, outlined methods for counting pedestrians and bicyclists, developed and conducted pedestrian and bicycle staff training, and thoroughly reviewed and suggested changes to a series of highway and roadway planning and design manuals. January 2013 MARCH 2013 Title (Arial Black, 16 pt) (Either select Insert from the toolbar, then Picture; or drag the image into the white space to the left. Select Format from the toolbar, go to Text Wrapping and choose “In Front of Text.” Size the image to fill the white space. Delete these instructions) MINNESOTA STATEWIDE BICYCLE PLANNING STUDY MnDOT Bicycle Modal Study, Statewide Bicycle Planning Study, and Statewide Bicycle System Plan Similar Projects Alta then supported development of the Bicycle Planning Study and led detailed policy determine potential changes needed to support the integration of bicycles into the desired multimodal network. As part of the Statewide Bicycle System Plan, Alta developed an updated MnDOT-specific bicycle facility scoping guide to support the use of best practices in project development throughout the state. Alta review ed crash data, existing network quality and other information to support analysis for the network development in each district. Similar Projects Project Type Bicycle Planning, Chicago, IL Client Chicago Department of Transportation Alta was a key team member preparing the Chicago’s Streets for Cycling 2020 Plan. The plan identified 650 miles of enhanced on-street bicycle facilities to be established in Chicago. As part of the plan, Alta prepared a Facilities Guide and supported the engineering design for 44 miles of bikeways identified in the plan. Alta used our innovative GIS tools to look at factors of existing streets such as width and traffic volume and speed to determine the positives and negatives of different routes and then decided on the routes and types of facilities that combined safety, comfort, and convenience for cyclists of all ages. Another innovation of the project was the Facilities Guide. Alta designed and developed the guide with standards and guidance for the recommended bikeways, tailored specifically to Chicago. Guidance includes information for cyclists and drivers and for key Chicago conditions such as winter maintenance and complicated intersections with diagonal streets. Our ability to develop clear and appealing graphics that explain the look and feel of new facilities was key to receiving public buy- in for new bikeways during the engineering process. Additionally, our review of engineering drawings saw that the latest best practices from around the county were incorporated into each bikeway design. 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This initial phase of Bike St. Louis included the initial use of “sharrows” in St. Louis as well as bike lanes. Alta, led by Paul Wojciechowski, was selected to develop plans for upgrading the initial 21 miles of bikeways included in Phase I, as well as 46 miles of bikeways included in Bike St. Louis Phase II, and an additional 30 miles of new bikeways included in the Gateway Bike Plan in the City of St. Louis. This phase is called Bike St. Louis Phase III. Bikeway types that will be included in Bike St. Louis Phase 3 include a mix of shared and separated bikeways including shared lane markings, bike lanes, buffered bike lanes, cycle tracks and bicycle boulevards. In addition, two on-street bike corrals will be included in the growing network of bicycle parking. Bike St. Louis includes community engagement, conceptual design and final design plans using Surface Transportation Program funding with a mix of city and parks district local match. Bike St. Louis Phase 1 and 3, St. Louis, MO Similar Projects Michael has 29 years of experience as project principal, project manager, project designer, and project architect on planning, urban design, educational, commercial and governmental projects. He has become an expert in Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. He is a Senior Vice President at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship at the Massachusetts Institute of Technology in 1999, earning Masters Degrees in City Planning and Real Estate Development. Michael is passionate about the design, development, and governance of cities and has served on more than 35 committees, boards and community task forces, including a term as a City Council President, Chair of a Metropolitan Planning Organization, Chair of a Zoning Board of Appeals, and most recently, Chair of the Planning Commission in Edina, Minnesota. Mike Fischer, AIA, LEED AP Project Principal/Edina Advocate Lead Team Members - LHB, Inc Registration Licensed Architect in Minnesota and Wisconsin Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation American Institute of Architects American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota Education Master of City Planning Master of Science in Real Estate Development Certificate of Urban Design Massachusetts Institute of Technology (MIT) Bachelor of Architecture, North Dakota State University Recognition Hugh Hampton Young Fellow Bush Fellow Recipient of 1996 AIA Minnesota Young Architects Citation Recipient of 1997 National AIA Young Architects Citation • Grandview Redevelopment Framework; Edina, MN • Lowry Avenue Corridor; Hennepin County, MN • Design Guidelines for the South Side of Excelsior Boulevard, St. Louis Park, MN • Superior Street Vision and Reconstruction, Duluth, MN • Wayzata Bay Center Redevelopment; Wayzata, MN • South St. Paul Parks Master Plan; South St. Paul, MN • North Urban Regional Trail; Dakota County, MN • US Steel Lake Vermilion Master Plan; Tower, MN • Seward/Longfellow Midtown Greenway area plan; Minneapolis, MN • Tax Increment Finance Analysis - 100+ Cities • Wabasha Downtown Vision; Wabasha, MN • Buffalo Downtown Vision; Buffalo, MN • SWLRT Joint Development Site Studies; Hopkins and St. Louis Park, MN • Bassett Creek Valley Eco-Industrial Master Plan; Minneapolis, MN • Tower Avenue Revitalization; Superior, WI • Olivia Downtown Redevelopment; Olivia, MN • Barker’s Island Master Plan; Superior, WI • Cloquet Downtown Revitalization Plan; Cloquet, MN • Old Downtown Duluth Revitalization Plan; Duluth, MN • Franklin Emerald Planning Study; St. Paul, MN • Douglas Drive Corridor Plan; Golden Valley, MN • Victory Memorial Drive; Minneapolis, MN • Superior Waterfront Planning; Superior, WI EXPERIENCE 45 Lead Team Members - LHB, Inc Lydia Major, PLA, LEED AP Project Manager Registration Licensed Landscape Architect in Minnesota Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliations American Society of Landscape Architects (ASLA), Member Education Master of Landscape Architecture, University of Minnesota Bachelor of Arts in Honors English, University of Wisconsin- Madison Recognition 2015 ASLA-MN Honor Award, Central Riverfront Regional Park Master Plan 2014 ASLA-MN Merit Award, MCTC Fine Arts Plaza 2013 Minneapolis Downtown Improvement District Greening Award, Best Plaza, MCTC Fine Arts Plaza Lydia works with clients and communities to create vibrant public, commercial, and residential places. She uses a collaborative design process to develop solutions that benefit the client, the community, and the environment. Her projects include and transportation system planning, community, park, and trail projects where her skills with public engagement and urban design help generate support and real solutions, as well as smaller public and private projects, where she focuses on the details that create memorable experiences. Lydia integrates technical and communication skills to produce compelling plans, models, renderings, and other presentation materials. Communication is a critical component in all projects, and Lydia uses her education as a writer to create project documents, including master plans, reports, city submittals, and other communications materials that become living documents in support of real progress to positively impact people’s lives. • Design Guidelines for the South Side of Excelsior Boulevard, St. Louis Park, MN • Superior Street Vision and Reconstruction, Duluth, MN • Wayzata Bay Center Redevelopment; Wayzata, MN • I-35E Cayuga Visual Quality Assessment; St. Paul, MN • Portland Ave. & 66th St. Roundabout; Richfield, MN • Hiawatha Avenue and Trail Landscape Restoration; Minneapolis, MN • Minnehaha Avenue Streetscape; Minneapolis, MN • Lilydale Regional Park Roadway and Shelter; St. Paul, MN • Douglas Drive Corridor Plan; Golden Valley, MN • Hennepin County Road 19 “Mid- Lake Boulevard” Trail Concept; Shorewood, Tonka Bay, and Orono, MN • Victory Memorial Drive; Minneapolis, MN • Duluth Transit Authority Downtown Connectivity Transportation Terminal; Duluth, MN • Cedar Avenue TOD Study; Apple Valley, MN • Minneapolis Community and Technical College, Fine Arts Plaza; Minneapolis, MN • Firemen’s Park; Chaska, MN • Roseville Parks and Recreation System Master Plan and Renewal Program; Roseville, MN • MPRB Downtown Service Area Master Plan; Minneapolis, MN • MPRB RecQuest Recreation Center System Plan; Minneapolis, MN. • Seward Co-Op Friendship Store; Minneapolis, MN • Mississippi Market; St. Paul, MN • Mississippi Central Riverfront Master Plan; Minneapolis, MN • Three Rivers Intercity Trail Master Plan; Richfield, MN EXPERIENCE Erica is an award winning designer whose enthusiasm for public space has led her to design cultural institutions, regional parks, academic campuses and interpretive projects. Her approach adapts to the client’s needs and responds to the potential opportunities of each project and site, collaboratively creating places that reflect their context and community. Most recently she led a team through a successful design process for the Surly Brewery site and gardens in Minneapolis. She is passionate about distilling important site stories and translating cultural needs of a community into timeless solutions. Erica is an advocate of life-long learning and is actively involved at the University of Minnesota, teaching courses on sustainable landscape design and graphic communications. Registration Licensed Architect in Minnesota and Wisconsin Accreditation U.S. Green Building Council Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Affiliation American Institute of Architects American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota Education Master of City Planning Master of Science in Real Estate Development Certificate of Urban Design Massachusetts Institute of Technology (MIT) Bachelor of Architecture, North Dakota State University Recognition Hugh Hampton Young Fellow Bush Fellow Recipient of 1996 AIA Minnesota Young Architects Citation Recipient of 1997 National AIA Young Architects Citation Erica Christenson, PLA Urban Designer • Southwest State University Campus Master Plan; Marshall, MN • Theodore Wirth Adventure and Welcome Center; Golden Valley, MN* • Cedar Lake Farm Regional Park; New Prague, MN* • Surly Brewery Gardens, Minneapolis, MN* • Whitetail Woods Regional Park; Rosemount, MN* • Macalester College Janet Wallace Fine Arts Complex; St. Paul, MN* • American Swedish Institute; Minneapolis, MN* • North Minneapolis: Planning for Recovery; Minnespolis, MN* • College of Saint Benedict, District Masterplan and New Academic Building Site Design; St. Jospeph, MN* • Bull Creek Residence; Austin, TX* • United States Land Port of Entry; Warroad, MN* • Gallatin River Residence; Bozeman, MT* • Greenwich South Visioning Study; Manhattan, NY* • Jackson Meadow; Marine on St. Croix MN* *Work done at another firm EXPERIENCE Lead Team Members - LHB, Inc 47 Lead Team Members - LHB, Inc As LHB’s Roadway Design Leader, Brad has over 18 years of experience in roadway and trail design, construction management, and civil engineering. His project management abilities include design team leadership for complex projects, construction planning, CPM project scheduling, quality control and construction administration. Brad has extensive experience in the design and and construction of shared use path systems for a variety of clients including MnDNR, MnDOT, Counties, Parks, and Cities throughout Minnesota. In his role as project manager, Brad is responsible for the day-to-day supervision and direction of survey and CADD technicians, internal design staff and sub consultants on traditional project delivery and fast track projects. His experience also includes project QA/QC planning and management to ensure high quality projects that achieve design, timeline and budget requirements. Brad Scott, PE Roadway Engineer Registration Licensed Professional Engineer in Minnesota and Alaska Construction Documents Technologist (CDT) Affiliation American Society of Civil Engineers American Council of Engineering Companies of Minnesota, Member Education Bachelor of Science, Civil Engineering, University of Alaska, Fairbanks • Kirkus Street Roadway and Bridge - new, 1-mile long roadway with bridge over the CN Railway in a previously undeveloped corridor; Proctor, MN • MnDOT I-35 Reconstruction and Unbonded Overlay, Survey, design and plan preparation for $31 million, major improvement for Interstate 35 between Boundary Avenue and Scanlon near Duluth, MN (approximately 50% full reconstruction and 50% unbounded concrete overlay) • MnDNR Gitchi Gami State Trail: Tofte to Schroeder; Tofte/ Schroeder, MN • City of Duluth Lower Chester UMD III; Duluth, MN • Carlton County Moose Lake Streetscape Improvements; Moose Lake, MN • Duluth SIP 2004, UMD/Lower Chester IV Granitoid S.P.; Duluth, MN • Duluth SIP 2005, Lincoln Park Central East Street Improvements; Duluth, MN • Duluth SIP 2006, Duluth Heights I; Duluth, MN • Duluth SIP 2008, Morley Heights; Duluth, MN • MnDOT TH 169 Reconstruction; Chisholm, MN • MnDOT TH 169 Pokegama Lake Causeway Reconstruction; Grand Rapids, MN • MnANG Relocate Base Entrance Road; Duluth, MN • MnDOT TH 169 Pokegama Lake Causeway Reconstruction; Grand Rapids, MN • MnDOT Piedmont Avenue/TH 53 Corridor Enhancement; Duluth, MN • MnDOT TH33; Cloquet, MN • MnANG Phase III Hangar and Shops; Duluth, MN • Bethel Water and Sewer Improvements, Phase 1; Bethel, AK* • Elmendorf Housing Privatization Boniface Housing; Elmendorf Air Force Base, AK* EXPERIENCE Lead Team Members - LHB, Inc Sarah approaches projects thoughtfully and creatively, and is dedicated to a design process that integrates the needs of the client with those of the community and the environment. She works across scales to envision and create compelling places: her projects have ranged from broad-scaled park and community master plans, to streetscape design, to smaller, more intimate sites. Sarah is excited by community engagement: as part of her time living in Grand Marais, Minnesota, she helped facilitate a design charrette and site plan concept that led to the installation of a new campus, integrating stormwater infrastructure with an enhanced community gathering space. Sarah combines her skills with the Adobe Creative Suite, AutoCAD, ArcGIS, SkethUp and Rhino with her background in fine arts to create evocative, compelling renderings, plans and 3D models that communicate sense of place and design intent. She also brings her experience in writing and research to produce effective project documents, including master plans, design guidelines, proposals and presentation materials. Sarah Weeks, Associate ASLA Urban Planner Affiliation American Society of Landscape Architects (ASLA), Member Education Master of Landscape Architecture, College of Design, University of Minnesota, Minneapolis Bachelor of Arts in Studio Art, Concentration in Women’s and Gender Studies, Carleton College, Northfield, Minnesota Off-Campus Study: Associated Colleges of the Midwest Wilderness Field Station, Boundary Waters Canoe Area Wilderness Recognition 2015 ASLS-MN Honor Award Mississippi Central Riverfront Regional Master Plan President’s Community Engaged Scholar Award, Metropolitan Design Center, 2013 Capstone Merit Award, 2011 ASLA Merit Award for Outstanding Academic Achievement, 2011 Federated Garden Clubs of Minnesota Scholarship, 2010-2011 National Garden Clubs Scholarship, 2010-2011 • Firemen’s Park; Chaska, MN • Superior Street Reconstruction; Duluth, MN • St. Anthony Falls Regional Park Master Plan; Minneapolis, MN • Minneapolis Park & Recreation Board Downtown Service Area Plan; Minneapolis, MN • Excelsior Boulevard Design Guidelines; St. Louis Park, MN • Hennepin County Sustainable Landscape Guidelines; Hennepin County, MN • Winona Bridge Landscape; Winona, MN* • Ridgway Overlook; Minneapolis, MN* • Lake Elmo Regional Park Reserve Visioning Study; Lake Elmo, MN* • Fargo-Moorhead Area Diversion Recreation and Land Use Master Plan; Fargo-Moorehead, MN* • South Loop Streetscape Master Plan and Lindau Link Master Plan: Bloomington, MN* • Central High School: Transforming the Character of Place; St. Paul, MN* • Rethinking West 7th Street; St. Paul, MN* • Exploring Bioremediation Options for University of Minnesota, Rochester; Rochester, MN* • North House Folk School Site Plan Concept and Charrette; Grand Marais, MN* *Work done at another firm EXPERIENCE 49 Lead Team Members - N\N Education MST, Urban Transportation Systems, Massachusettes Institute of Technology, 2004 MCP, International Development and Regional Planning, Massachusettes Institute of Technology Zabe has over 14 years of experience in transportation and multimodal planning and urban development. She is skilled at project management, conceptual design, transit service planning, and communications. A former Principal Planner at the San Fran- cisco County Transportation Authority, she managed a range of efforts including San Francisco’s congestion pricing feasibility study, the update to the long range countywide transportation plan, as well as various bus rapid transit studies, and neighborhood trans- portation plans. Zabe also offers insight on developing and funding projects and initia- tives as they navigate the path to implementation. ZABE BENT PRINCIPAL Broadway Complete Streets Plan, Sacramento, CA. Project manager for a multidisciplinary team focused on advancing a complete streets vision for Broadway in Sacramento. The vision plan for this corridor provides improved connectivity and safety for pedestrians, cyclists, transit riders, and motorists as they traverse a diverse set of neighborhoods, requiring a combination of conceptual design, traffic circulation analysis and mitigations, and outreach activities across multiple neighborhood, business, agency, and advocacy groups. McCray-Nash-Tres Pinos Complete Streets Plan, Hollister, CA. Project manager of this effort to develop detailed complete streets redesigns for the Nash Road, Tres Pinos Road, Sunnyslope Road, and McCray Street corridors. The project includes traffic circulation analysis and mitigation, as well as pedestrian and bicycle planning. Public outreach was central to the project, with a series of large public workshops to engage residents in discussing transportation needs, tradeoffs, and solutions. Safe walking and bicycling, particularly for school children, was a recurring theme and the proposed designs centered on creating streets that are safe for all users. Shoreline Boulevard Transportation Corridor Study, Mountain View, CA. Zabe coordinated complete streets design and pedestrian & bicycle planning to support the Shoreline Corridor Study. Nelson\ Nygaard provides conceptual design for an integrated pedestrian, bicycle, transit, and traffic corridor connecting the North Bayshore Precise Plan Area to downtown Mountain View. This heavily used boulevard passes through mixed use developments along a commercial corridor between US101 and major office parks at its Northern extent, requiring strong outreach and task coordination. Madison Street BRT Conceptual Design Study, Seattle, WA. Task lead for evaluation and engagement for study to deliver enhanced transit service and multimodal improvements and strengthen connections to a corridor hosting 30% of Seattle’s population and 10% of jobs. Tasks include public engagement, multimodal analysis, and evaluation of conceptual design of alternatives, including service planning, street design and technology to support transit reliability, pedestrian safety and amenities, bicycle safety and connectivity, as well as vehicular access and overall person throughput. Geneva-Harney BRT Feasibility Study, San Francisco, CA. Project manager of this study to evaluate BRT alignments and rail concepts, in order to deliver improved transit service to underserved areas and to provide new connections to areas targeted for land use growth and redevelopment. Tasks include conceptual design of alternatives and alignments, including street design and technology to support transit reliability, pedestrian safety and amenities, bicycle safety and connectivity, as well as vehicular access and overall person throughput. Project includes multi-jurisdictional coordination among three cities and multiple transit providers, as well as coordinated outreach in these areas. LAVTA Comprehensive Operations Analysis, Livermore-Amador Valley Transit Authority, Livermore, CA. Deputy project manager for LAVTA’s generational update to operations to increase system ridership and improve underperforming Rapid services. The effort includes compiling systemwide operations analysis, board and stakeholder coordination, public outreach activities, with a particular focus on improving Rapid corridor performance. Lead Team Members - N\N Education Master of Science, Transportation Engineering and Planning, university of Southhamption Bachlor of Arts in Geography, University of Portsmouth, England Iain is a transportation planner and engineer with 14 years of experience in sustainable transportation. Iain most recently served as transportation planner for the City of Annapolis, Maryland. Iain’s projects have included campus master plans, development project reviews, city-wide bicycle master plans, city-wide parking programs, transit development plans, capital improvement programs, community planning and data analysis. Iain brings experience in both the public and private sectors, most recently serving as transportation planner for the City of Annapolis, Maryland where he was responsible for the city’s transit system, active transportation networks, parking properties, and development review. Iain is an expert in transportation demand management, having completed numerous projects for the Maryland State Highway Administration, the District of Columbia, and Prince George’s County. Recently Iain was Project Manager for the Brookland/Edgewood Livability Study in Washington D.C. IAIN J. BANKS, PTP SENIOR ASSOCIATE Brookland–Edgewood Livability Study, Washington, DC. Project Manager. Community plan to address and preserve local neighborhood safety, vitality and community access in a core downtown area inundated by commuter and truck traffic. Plan enhances place, environment and community while preserving regional network. Herndon Metrorail Station Access Management Plan. Senior Associate. This included analysis of the pedestrian and bicycle access and facility recommendations to the pending Herndon Metrorail Stations in Virginia as part of the WMATA Silver Line extension. The Latham Hotel, Washington, DC. Project Manager. This development project adaptively reuses the existing structure converting it from hotel to mixed, primarily residential, use to consist of 147 micro apartment units and approximately 10,500 SF of commercial uses. The project was approved by DDOT and the Zoning Commission with a robust TDM plan and no on-site parking facilities. Prince George’s Plaza Transit District Development Plan. Senior Associate. This on-going TDDP Update is a collaborative planning effort with the City of Hyattsville, with significant input from the Town of University Park. It involves a comprehensive public participation and outreach process engaging surrounding neighborhoods, property owners, county agencies, and other key stakeholders to identify major concerns, outstanding issues, and planning and transportation priorities related to the (re)development and revitalization of the transit district. City of Rock Hill, SC, Urbanized Area Transit Implementation Study. Deputy Project Manager. This on- going project will include some combination of service modifications, expansion of existing service, and new service options that includes portions of the local, express, trolley, and BRT recommendations from previous study efforts. Public Square Design and Implementation, Cleveland, OH. Senior Associate. Analysis and modeling of roadway and transit system impacts associated with new development and transit enhancements; expansion of current and planned bicycle facilities and walk networks to support vibrant central place. University Circle Transportation & Mobility Study, Cleveland, OH. Senior Associate. Analysis and modeling of the existing and future roadway network with recommendations for enhanced mobility within the University Circle neighborhood; review and impact of future development growth. 135 Bremen Street, Boston, MA. PSenior Associate. This development project adaptively reuses the existing warehouse structure converting it to mixed, primarily residential, use to consist of 93 apartment units and approximately 6,500 SF of commercial uses. The project was approved by BRA and the BTD with a efficient TDM plan and on-site parking facilities. 51 Lead Team Members - N\N DAN REED, ASSOCIATE Dan Reed uses his urban design background to make our communities’ most plentiful and well-used public space, its streets, better places. He has produced maps, diagrams, and planning documents; analyzed street and transit networks for opportunities to improve connections; and proposed ways to make streets not only safer for different users (including pedestrians, cyclists, and transit users), but better places to be as well. Education Master of City Planning, university of Pennsylvania Bachelor of Science, Architecture, University of Maryland Bachelor of Arts, English, University of Maryland Brookland-Edgewood Livability Study, District Department of Transportation, Washington, DC. DDOT hired Nelson\Nygaard to make recommendations for pedestrian and bicycle improvements, as well as opportunities for traffic calming and low-impact development, in the Brookland and Edgewood neighborhoods. Dan developed recommendations for making area intersections and corridors safer and easier to use and produced renderings in Adobe Illustrator. He also assembled a briefing book looking at existing conditions as well as presentation boards for three public meetings. University Circle District Transportation Study, University Circle Inc., Cleveland, OH. University Circle Inc. hired Nelson\ Nygaard to develop recommendations for making University Circle, a major educational and medical hub and Cleveland’s second-largest job center, into a safer place to get around by foot, bike, transit, or car. Dan helped develop designs for several area intersections, including new sidewalks and crosswalks, bike lanes, and traffic calming, and rendered them in Adobe Illustrator. Raleigh-Cary Rail Crossing Study, Capital Area Metropolitan Planning Organization, Raleigh, NC. The Raleigh area’s metropolitan planning authority hired Kimley-Horn to study the grade-separation of a rail line between Raleigh and Cary, North Carolina that was envisioned as part of a regional rail transit system. Nelson\Nygaard was brought on to propose improvements to the bicycle and pedestrian network, increasing transit use and connecting a mix of urban and suburban neighborhoods. Dan analyzed the street network, created a rating system for the quality of pedestrian and bicycle conditions, and recommended improvements to the sidewalk and bike lane network to maximize connections and transit access. Prince George’s Plaza Transit District Development Plan, Maryland- National Capital Park and Planning Commission, Hyattsville, MD. The Maryland-National Capital Park and Planning Commission hired urban design firm Torti Gallas and Partners to develop a long-term vision for the transformation of Prince George’s Plaza, an edge city dominated by a large enclosed shopping mall, into a new downtown centered on a Metro station. Nelson\Nygaard was brought on to lay out the transportation network. Dan developed typical sections for new and reconfigured streets, helped lay out a new pedestrian and bicycle network, and examined existing conditions. The plan has since been approved by Prince George’s County. Route 1 Multimodal Alternatives Analysis, Department of Rail and Public Transportation, Fairfax County, VA. The Department of Rail and Public Transportation hired AECOM to conduct a multimodal study of the Route 1 corridor from the Capital Beltway to Woodbridge, a high priority and high demand corridor for a variety of users. Nelson\Nygaard was brought on for multimodal alternatives development, and screening and evaluation of alternatives. Dan crafted street sections and diagrammed potential transit configurations. Lead Team Members - N\N Lauren Cardoni is an urban designer, transportation planner and landscape designer in Nelson\Nygaard’s Washington, DC office. Lauren’s passion lies in transforming city streets into great places; she specializes in complete streets, streetscape design, and bicycle and pedestrian infrastructure. Lauren brings experience in the design and construction of landscapes, advocacy and public outreach, as well as extensive site planning and analysis. Education Master of City and Regional Planning, urban Design and Transportation Specializations, Georgia Instutite of Technology Bachlor of Landscape Architecture, University of Georgia Shoreline Boulevard Transportation Corridor Study, Mountain View, CA. Nelson\Nygaard helped the City of Mountain View to identify a package of transit service and complete streets strategies to improve multimodal connectivity, preserve the character of Mountain View’s historic downtown, and move toward a commute mode share target of 45% single occupant vehicle (SOV) in the North Bayshore area. Lauren built 3D models of Shoreline Boulevard and created a number of graphics illustrating the proposed cross-sections along the corridor. Connect Columbus Multimodal Transportation Plan, Columbus, OH. Nelson\Nygaard is working to develop a comprehensive city-wide multimodal transportation plan that integrates auto, bicycle, pedestrian, public transit, freight, and emergency services transportation needs. Lauren has helped to organize and facilitate multiple week-long public workshops, including mobile workshops across the city. Lauren also designed and developed outreach materials, maps, and infographics for these workshops, and is managing the GIS mapping and analysis efforts amongst the team. Metropolitan Branch Trail Safety and Access, Washington, DC. Nelson\Nygaard is helping the NoMa Business Improvement District to analyze conditions on the Metropolitan Branch Trail and develop a series of recommendations for safety and access improvements that can be implemented quickly and sustainably. Lauren has been helping to lead this effort, producing maps, graphics, and public outreach materials, and meeting with stakeholders to discuss challenges and opportunities along the trail. Moving Greater University Circle Transportation & Mobility Study, University Circle, Inc., Cleveland, OH. A three-part study and implementation plan to help University Circle, Inc. and local stakeholders assess areas of need and opportunity in the Circle District’s transportation system. Lauren assisted with GIS mapping, as well as traffic modeling and analysis. Move Louisville Strategic Multimodal Transportation Plan, Louisville, KY. Move Louisville is a long-range strategic multi-modal transportation plan focused on creating greater mobility throughout Louisville, and will be incorporated into both the regional and statewide transportation plans. Nelson\ Nygaard has been working to develop a plan that balances all modes of transportation. Lauren has helped to organize and facilitate multiple week- long public workshops; designed and developed outreach materials, maps, and infographics; and completed a thorough evaluation of identified projects to produce a prioritized implementation plan. Sustainable Madison Transportation Master Plan, Madison, WI. Nelson\Nygaard is working to guide transportation and related decisions in the City of Madison, in order to help make Madison a more transit-oriented, walkable, bikeable and livable city. Lauren has assisted in the evaluation and mapping of existing conditions, helped facilitate a week-long community engagement workshop, and contributed to a number of street design concepts, creating photo- realistic renderings of the proposed designs. LAUREN CARDONI, ASSOCIATE 53 Lead Team Members - Alta Planning + Design Colin Harris, PE, LEED AP Engineer Colin is a civil engineer and urban designer with over ten years of professional experience. Colin is experienced with developing specific recommendations for safety improvements in a variety of contexts including school zones, urban arterials and roadways in small towns. Colin brings deep technical knowledge of design best practice as a professional engineer, but has also worked to support innovation for bicycling and walking in the region as a local advocate for the Minneapolis Bicycle Coalition. EDUCATION BS, Civil Engineering, Brown University, 2003 PROFESSIONAL REGISTRATIONS Professional Engineer: Minnesota (#47347) PROFESSIONAL LEADERSHIP Founding Board Member, Minneapolis Bicycle Coalition Creator and Organizer, Open Streets Minneapolis PROFESSIONAL ORGANIZATIONS APBP Leadership in Energy and Environmental Design (LEED) Accredited Professional/US Green Building Council MNDOT SAFE ROUTES TO SCHOOL PLANNING ASSISTANCE, MN Colin is assisting 40 schools in the Metro St Paul/Minneapolis area with SRTS plans that address both engineering and program improvements. The goal of this project is to create actionable, prioritized SRTS plans that guide Minnesota communities in implementing infrastructure and programs to help more children walk and bicycle to school safely. The SRTS plans will include a robust assessment of existing infrastructure and non- infrastructure barriers and opportunities for each participating school site. BUFFALO COUNTY MISSISSIPPI RIVER TRAIL FEASIBILITY STUDY, WI Colin is the Project Engineer on a trail feasibility study along the Mississippi River that would connect with other trails from Wisconsin and Minnesota. The trail through Buffalo County presents a great opportunity for the community to build a scenic bikeway for one of the most beautiful stretches of the Mississippi River Trail (MRT). The study will include resource inventories, site analysis, design guidelines, alternative analysis, evaluation of alternatives, and recommendations. Throughout this process, public engagement activities and collaboration with project partners will inform the team of the desires of the local stakeholders. NICE RIDE MINNESOTA SYSTEM PLANNING, MN* Colin provided system planning, community engagement and final site design services to Nice Ride Minnesota, the Twin Cities’ public bicycle share program. The system offers over 1,500 bicycles for rent at 170 kiosks in both Minneapolis and St. Paul. The planning and design process facilitated implementation, engaged Twin Cities residents and institutions in the shaping of the system, and resulted in a sustainable expansion of the service. OPEN STREETS MINNEAPOLIS, MN* Colin was responsible for the development, planning, community engagement, coordination, implementation and program management for all events of the Open Streets Minneapolis initiative, from 2011 to 2014 (with six events for 2014 alone). Open Streets Minneapolis allows people of all ages and abilities to experience miles of major streets in their neighborhoods by walking and biking in a safe, car-free environment. PEDESTRIAN AND BICYCLE PLANS FOR THE CITIES OF EDEN PRAIRIE AND ROBBINSDALE, MN* Colin provided planning, design, and community engagement services for the cities’ first non-motorized transportation plans. The purpose of the plans is to improve conditions for people by improving the cities’ pedestrian and bicycle transportation infrastructure, reducing hazards, and inviting more residents, employees, and visitors to incorporate walking and bicycling into their daily travel habits. *Work done at another firm Paul Wojciechowski, PE, AICP, LCI Principal Paul is a transportation planner and engineer with 30 years of experience in planning and designing innovative transportation facilities, and integrating these facilities to function with adjacent land-uses. His work as a consultant has included several Great Street plans and designs in the St. Louis Region, as well as street design, bikeway and pedestrian facility design, transit projects, program management, and transportation planning. In addition, he has served as a public official for the City of Clayton as Director of Public Works and City Engineer, and 17 years at the Missouri Department of Transportation, where he served in several positions, including the Transportation Planning Manager responsible for all transportation planning activities in the St. Louis Metro District and programming of state and federal funds. BIKE ST. LOUIS PHASE 3, ST. LOUIS, MO Paul is the project manager, lead engineer, and driving force behind this third phase of Bike St. Louis that will include over 120 miles of bicycle facilities in the City of St. Louis. The project will update and enhance 80 miles of existing Bike St. Louis routes, and will add 40 miles of new bikeways from the Gateway Bike plan. This project involves detailed contract plans and will utilize federal funding. A key element of the project is connections of non-motorized transportation to key land uses in the City, as well as to transit centers that will offer a “last-mile” option for people living and working in the City of St. Louis. Another focus of the project is connecting neighborhoods to trails like the Riverfront Trail in North St. Louis City. ILLINOIS STATE BIKE TRANSPORTATION PLAN Paul worked with the Illinois Department of Transportation to develop the state’s first Bicycle Transportation Plan. Paul served as project engineer and assisted with a major statewide public outreach program, with numerous workshops focused on multimodal transportation assessment as it relates to bicycling and pedestrians in each MPO region. Over 4,000 residents participated, setting a record for public outreach on IDOT plans. He also coordinated our Southern Illinois project team consultants including Heart Lands Conservancy and Trailnet. The project included an interactive website, project branding, and statewide analysis and policy recommendations. MARKET/TOPEKA BIKEWAY PROJECT, WICHITA, KS Paul led the design of bikeways through downtown Wichita – Market Street and Topeka Avenue – a pair of one-way streets. The original concept was very open in that bike lanes were proposed, but lane reconfiguration allowed for the development of buffered bike lanes, as well as bike lanes where shared lane markings were proposed. Alta provided alternative configurations and traffic analysis that provided the City with information to take to public meetings, as well as to elected officials to garner support for the enhanced bikeway options that met the needs of the community. GATEWAY BIKE PLAN IMPLEMENTATION, ST. LOUIS, MO Great Rivers Greenway’s Gateway Bike Plan includes over 1,100 miles of on-street bikeways connecting the community to greenways, parks, economic centers, transit facilities, and schools to provide a healthy and economically vibrant region focused on increasing the use of bicycles for travel, and improving safety for all users. Paul managed the development of the original plan prior to joining Alta and is serving as Alta’s project manager for implementing the plan’s vision. Significant work has been done to this point to initiate implementation activities envisioned by the plan, including engineering, education, encouragement, enforcement, and evaluation activities. EDUCATION BS, Civil Engineering, University of Missouri – Rolla, 1983 PROFESSIONAL REGISTRATIONS Professional Engineer Licensed in MO, IL, KS, IA, TX, AR, WI, and CO American Institute of Planners (AICP) League of American Bicyclist League Cycling Instructor #3558 AWARDS 2012 Missouri S&T Academy of Civil Engineers 2011 APA Missouri Chapter Award for a Planning Tool – Gateway Bike Plan 2010 Healthy Active Living Award from Trailnet in St. Louis, MO Lead Team Members - Alta Planning + Design 55 Lead Team Members - Alta Planning + Design Josh Sikich, AICP, LEED AP Senior Planner Josh is a multimodal planner and project manager with expertise in bicycle, pedestrian, and transit travel. With more than twelve years of experience, Josh has planned over $2 billion in transportation improvements in urban, suburban, and rural areas across the country. His experience includes active transportation plans, Safe Routes to School, long-range plans, corridor studies, countywide and regional plans, transit-oriented development, streetscape improvements, community mobility, transit service studies, wayfinding planning, statewide multimodal analysis, and master plans. CHICAGO STREETS FOR CYCLING IMPLEMENTATION, IL Josh is serving as project advisor to develop final designs for 44 miles of protected and buffered bicycle lanes originally outlined in the Streets for Cycling Plan, including Milwaukee Avenue from Lawrence to Elston. ELGIN-O’HARE BICYCLE AND PEDESTRIAN PLAN The purpose of this project is to plan for bicycle and pedestrian improvements in the Elgin O’Hare Expressway (IL 390) corridor to complement and improve non-motorized transportation infrastructure along this corridor. These improvements will connect with existing and planned bicycle and pedestrian infrastructure and improve access to public transit. The Elgin O’Hare Western Access (EOWA) project will dramatically change the transportation system and development environment in surrounding communities. This major investment creates an opportunity to make significant improvements in the bicycle and pedestrian environment in the corridor. Josh is Project Manager. PEORIA BICYCLE MASTER PLAN, IL Josh served as Project Manager for the Peoria Bicycle Master Plan. Alta developed an on- and off-street bicycle facility network that connects to the existing trail systems and to the city’s residential, employment, and recreational areas to make Peoria a more attractive place to live and work. The plan is a clear and compelling document, supported by expert engineering, design, and funding information, that clearly demonstrates the methods for project implementation. CDOT ROOSEVELT ROAD STREETSCAPE* Josh was the bikeway planner on this streetscape project for a corridor that includes some of the highest transit ridership and pedestrian activity throughout Chicago. This was the first project to utilize Chicago DOT’s innovative Complete Streets process. Recommendations included widened sidewalks, improved transit waiting areas, and the city’s first sidepath for cyclists. CDOT WALK TO TRANSIT* Josh led the assessment of ten CTA rail station areas with Chicago DOT for access improvements within 1/8 of a mile for cyclists and pedestrians. Field visits, crash analysis, and existing infrastructure review were a few elements included in the study. The plan identified locations for active transportation improvements such as refuge islands, bumpouts, road diets, cycle tracks, and enhanced crosswalks. OTHER PROJECTS Ū Lombard Bicycle and Pedestrian Master Plan, IL Ū Towpath Trail Community Connectivity Study, Akron OH Ū Locust Road Complete Street, Wilmette IL *Work done at another firm EDUCATION Master of City and Regional Planning, The Ohio State University, 2007 MS, Civil Engineering, The Ohio State University, 2007 BA, Psychology, Boston University, 2003 SELECT PRESENTATIONS Bikeable Illinois Communities, GreenTown Aurora, 2015 Statewide Complete Streets Planning, Minnesota/Iowa/ Wisconsin Chapter-American Planning Association Conference, 2014 Active Transportation Planning, Transport Chicago, 2014 Lead Team Members - Alta Planning + Design Kristen Maddox Planner Kristen’s background combines bicycle and pedestrian planning with academic research and advocacy experience. As a Guest Contributor for StreetsBlog Chicago, part of a national transportation news source, Kristen has investigated a number of topics including data analysis studies on bicycle users’ behavior, stakeholders’ responses to infrastructure changes, and outcomes from public meetings. Kristen has experience in producing client- facing and internally-used documents including feasibility studies, marketing projects, and plan critiques. GRAND RAPIDS BICYCLE EDUCATION PROGRAM, MI Kristen is Project Planner for the Grand Rapids Bicycle Education program to analyze bicycle related crashes, prepare bicycle safety education materials, and oversee media campaigns. Kristen will help develop effective education materials, and has developed the survey to help understand residents’ bicycling and driving habits, their thoughts on possible contributors to bicycle/vehicle crashes, and what messages would resonate with the public in promoting traffic safety. STADIUM DRIVE CHARRETTE, KALAMAZOO, MI Kristen was a planner for this innovative charrette design process for Kalamazoo Area Transportation Study and Michigan Department of Transportation. Using a placemaking- based approach, Alta presented a feasible plan of potential future changes to the roadway to accommodate all users and drive economic development. CITY OF COLUMBUS BIKEWAY PLAN UPDATE, OH Kristen is the Project Planner for the 2014 update of Alta’s 2006 Columbus Bicycle and Pedestrian Plan. The update includes a comprehensive design guide with an emphasis on the other 4 E’s: Education, Encouragement, Evaluation, and Enforcement. Kristen assisted with policy benchmarking, the education and encouragement communication plan, and is responsible for bicycle and pedestrian count information. ILLINOIS BICYCLE TRANSPORTATION PLAN Alta worked with the Illinois Department of Transportation (IDOT) on outreach, an overview of existing facilities, and proposed bikeway system design and mapping. Kristen assisted with writing the section for education, encouragement, and enforcement programming at the state level. She worked on the cover design graphics and assisted in making final recommendations. CHICAGO INDIVIDUALIZED MARKETING (IM), GO PILSEN, IL The culturally rich, mainly Hispanic community of Pilsen is the second of five Chicago neighborhoods to receive this new IM program aimed at helping people to choose bicycling or walking more often. Kristen is assisting with outreach activities and ambassador training. CHICAGO STREETS FOR CYCLING IMPLEMENTATION, IL Kristen is serving as Project Planner and assisting on development of construction documents for 44 miles of priority bikeways identified in the original plan document that Alta helped produce. EDUCATION Fulbright Student to Denmark 2012-2013 Roskilde University BA, International Studies, concentration in Urban Planning for Social Justice, DePaul University, Summa Cum Laude, 2012 Student of the Year, DePaul University International Studies Department, 2012 PUBLICATIONS/ PRESENTATIONS University-Community Collaboration: Creating Opportunities for Women’s Leadership and Social Sustainability, (2012) Women as Global Leaders: Abu Dhabi, United Arab Emirates; Panelist 57PART III: THE DELIVERY: WORK PLAN, COST Work Plan CONVENE The first phase in our process is to convene the team with staff and key stakeholders to set the stage for a successful project. We need a common understanding of the goals and desired outcomes for the project. In this phase we also gather and organize enough information to understand what exists today. This creates the foundation structure for a shared vision of the Grandview District, building on the extensive work done so far. As part of this phase, the Study Team will assess existing key transportation network, circulation and access conditions including: • Street design standards • Roadway capacity • Parking management • Traffic management • Transit routes • Pedestrian linkages • Bicycle Connections This analysis will be based on a robust data collection effort, observations, and stakeholder input. Key to the latter will be the project kick-off meeting, regular update meetings with staff, Council and Commission meetings, a Grandview “Alumni” meeting, and business owner sessions, to be organized by the Study Team in collaboration with staff. Finally, we will assess future conditions in the context of the 2012 Development Framework and Comprehensive Plan, future rail corridor plans and potential development yields as a result of district growth. TIn order to address the six tasks described in the RFP in a way that is logical and easily communicated to stakeholders, we have organized the process into three distinct phases: 1. Convene 2. Imagine 3. Recommend Our work plan identified below illustrates how the six-part process weaves in and out of each phase. 59 Work Plan 1.1 Kick-off meeting Our team leaders will meet with the core team from the City to discuss schedule, goals, public engagement efforts, methods of communication, and the resulting modifications to our proposed plan. We have worked hard to design a process that we believe will meet the goals of the Grandview Transportation Study, but the missing ingredient is a detailed discussion with the staff team. We suspect that discussions with your team could identify duplications in some of what we are proposing and perhaps some elements that will require more effort. We are flexible and able to modify our work plan and related budget to best meet the needs of the City. LEAD: LHB and Nelson\Nygaard DELIVERABLES: Meeting materials and notes. oct nov 1.2 Data Collection In an effort to establish base mapping and existing conditions within the study area, the Study Team will obtain data and assemble mapping to support the study efforts. The Study Team assumes that the City of Edina, MnDOT and the Metropolitan Council will supply the team with all available and relevant data in its possession, including the latest hi-resolution geo-referenced aerial imagery for the study areas. After reviewing available data, the consultant team will identify any gaps and determine whether/when to collect additional data. LEAD: LHB and Nelson\Nygaard DELIVERABLES: Data request and all requested data organized in a location accessible to all team members; Technical Memorandum summarizing previous reports, recommendations, and planned improvements . 1.3 Base Mapping Using materials gathered during 1.2, the Study Team will establish a set of digital base maps that will form the basis for a shared understanding of existing geographic conditions. This base map will include: Planned or Programmed Transportation Improvements; Traffic Control Devices; Signage and Pavement Markings; Roadway and Geometric Conditions; Access Drives; Collision Locations; Transit and Commuter Facilities and Services; School Bus Stops; Bicycle and Pedestrian Facilities; Near-Term Development; Existing Land Uses; Existing Zoning Map LEAD: LHB and Nelson\Nygaard DELIVERABLES: Set of inventory maps for use by all team members. 1.4 Convene Week We will bring all of our key team members to Edina during the week of November 16-19, 2015 to assess first-hand the existing conditions in the Grandview area and to validate and build on the urban design vision for the District. This will also provide an opportunity for the Study Team and staff to begin a conversation with stakeholders. The four action-packed days will include: Monday, Nov 16 We will start our week with a coordination meeting with the staff team, sharing key information such as progress on the Living Streets plan and how this process will build on that plan Walking tour of the District with staff and stakeholders (public invited) Time for our team members to assess existing field conditions Tuesday, Nov 17 The next day we will begin an Urban Design charrette with the Study Team and City staff. This will be an opportunity to validate some of the previous work from the Framework process while introducing newer ideas such as the lid concept. The goal of the charrette is to start framing the three different development densities which will modeled later. Our team would like to introduce our process to the City Council on Tuesday evening prior to our first public meeting the following day. Wednesday, Nov 18 Our team will work together during the day refining the ideas from the Tuesday charrette, and continuing to verify assumptions that have been made. During the evening, we would like to convene all of the previous Grandview “alumni” who have volunteered in previous phases of Grandview. We believe it is important to connect with the Grandview alumni because they helped shape the vision and they will be the best advocates for this vision moving into the future. We would like to test the preliminary results of our charrette with the group as a way of validating the three levels of density to be modeled in the future. Please note: The planning commission does not meet during this week, but will be specially invited to attend the presentations. Thursday, Nov 19 During the day, some of our team members will meet with business owners in the District, while others will conduct informational meetings with MNDOT, Metro Transit and other stakeholders identified during our kick- off meeting with staff. Our last meeting of the week will be a recap meeting with the Transportation Commission outlining what we learned and how we intend to proceed. LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings nov CONVENE WEEK Work Plan 61 Work Plan nov dec 1.5 Roadway and Traffic Existing Condition Analysis Utilizing the Existing Traffic Volumes collected and balanced for this study, along with modeling that the City may currently have or be developing for the analysis of the City-owned property, the Study Team will establish a Synchro model suitable for this project. The model will facilitate an existing operations analyses yielding delay and queue results. The model will also serve as the basis for the analysis of future traffic conditions. Based on data provided by the City of Edina, Hennepin County, and MnDOT, the Study Team will conduct a Collision Analysis based on the most recent three years of available data. The collision analysis will seek to identify patterns in the collision data to determine if further study or remediation of the contributing causes should be investigated to improve safety. The Study Team will conduct a review of the adjacent roadway system and geometric conditions within the study area. Field work would include review of intersection sight distances, intersection geometry, roadway geometry, lane use, accommodations of bike, pedestrian, transit, and vehicular traffic. Additionally, review of intersection geometry, segment right-of-ways, curbside uses, curb cuts, bus stop areas, sidewalk conditions, possible limitations for bus access, and restrictions or impedances to successful multi-modal transportation. We will conduct a review of existing access management along roadways in conjunction with potential land use changes and opportunities to modify both existing and future access to the roadway system to ensure efficient utilization of the transportation system infrastructure. LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions. 1.6 Transit Existing Condition Analysis Conduct a review of the existing Transit and Commuter Systems. Obtain, map, and analyze data on ridership, service frequency/schedules, service areas, stops and connections, commuter parking lot usage and amenities Examine how MVTA and MetroTransit transit routes are within the study areas serve the key destinations in and around the area, be they employment centers, shopping areas, or schools. oAll existing information will be used and supplemented by ridership and other data. We will analyze existing performance measures including operational costs fo routes within the study area in order to ascertain potential impacts under the alternatives analysis. We will also identify gaps in the existing transit systems and propose opportunities for service improvements for review under the analysis of alternatives. LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions Work Plan 1.7 Bicycle and Pedestrian Existing Condition Analysis The Study Team will analyze the non-motorized transportation networks in the Grandview study area. Our review will consider how each mode is part of an overlapping transportation network. An analysis of existing and planned bicycle and pedestrian facilities and amenities will be provided. Analysis will also include bicycle and pedestrian suitability analysis that identifies attractors and generators, and route direction. This key assessment will be completed for existing conditions as well as planned future conditions. LEAD: Alta Planning + Design, LHB DELIVERABLES: Technical Memorandum – Assessment of Existing Conditions dec jan 1.8 Assessment of Future Conditions In support of the analysis of future conditions, the Study Team assumes that the City of Edina and Metropolitan Council will provide 2040 Baseline and 2040 Potential Growth future traffic volumes based on the output from the Travel Demand Model and the 2040 Transportation Policy Plan. The 2040 Baseline Traffic Volumes will include only the effects of regional traffic growth and programmed transportation system improvements. The 2040 Potential Growth Traffic Volumes will include the effects of regional traffic growth, programmed transportation system improvements, and potential new development in and around the study area that will contribute traffic volume to the study area roadway network. The Study Team will coordinate with the Metropolitan Council and the City of Edina on future land use expansion and programmed transportation projects to support the development of the future traffic volumes for the study area. Based on the future traffic volumes, the transportation system will be analyzed to measure the impact on the existing system under future traffic conditions. The following tasks will be conducted: • Future Development Potential: Identify major development projects or planning efforts (scale, land use, and time horizon) and summarize the locations, access points to the transportation system, and types of land use that would be included in the developments. • Traffic Forecast: The Study Team will conduct a traffic operations analysis of the 2040 Baseline (includes programmed transportation projects and regional growth factor) traffic. • Traffic Forecast: 2040 Potential Growth focusing on the densities as approved by the Comprehensive Plan as well as that recommended by the urban design scenario (includes programmed transportation projects such as lids, programmed major developments, and regional growth factor) traffic growth and operations analysis (delay and queue). LEAD: Nelson\Nygaard DELIVERABLES: Technical Memorandum – Assessment of Future Conditions 63 Work Plan IMAGINE In our second phase, we start imagining what is possible in the Grandview area. The Study Team will work with the City and MnDOT to prepare alternatives to meet the study goals and objectives, address deficiencies, and mitigate the effect of forecast traffic volumes. The identification, review and analysis of alternatives will rely in large part on the analyses of 2040 Potential Growth traffic volumes prepared under the previous tasks, as well as the overriding goals to improve multimodal connections, safety, reduce traffic congestion and adhere to smart growth principles. More specifically, the alternatives prepared and screened during this phase will seek to accomplish the following objectives in addition to goals and objectives identified by the stakeholders throughout the study process: • Provide cost effective recommendations to improve the identified geometric, safety, operational, and other transportation system deficiencies identified under the analysis of existing and future conditions • Accommodate and support the long-range development goals of the Grandview District and the multi-modal transportation needs of the City of Edina. • To the extent feasible, accommodate all modes of travel, including recommendations to support and enhance bike, pedestrian, and transit access throughout the study area. • Consider physical improvements or changes to local transportation network, as well as programmatic strategies to encourage non-auto commuting or otherwise reduce congestion (e.g. transportation demand management programs such as transit incentives, alternative work shifts, etc.) • Evaluate opportunities for more efficient parking management, including pricing, demand reduction strategies, remote parking, information and communications, signage, and others as appropriate • Consider opportunities to implement traffic calming measures in residential and other areas, as appropriate • Identify locations to consider implementation of access management strategies relative to existing and potential development • Provide a strategic approach for the implementation of improvements to meet the demands of development based on a phased implementation methodology • Review potential impacts to the environmental resources obtained from available sources during the data collection phase including wetlands, historical, archaeological and recreational resources Work Plan 2.1 Imagine Week We will begin this phase with a key event: “Imagine” week will once again convene our team in Edina, working with staff and key stakeholders to imagine the future possibilities of the transportation system. Tuesday, Feb 16 We will begin by coordinating with the staff team during a kick-off meeting. We will establish goals for the week’s work and review the schedule. Then we will review the work done during Phase 1 to develop a shared language and basis for design. This will launch us into a Design Charrette with the Study Team and City staff. Our team will conduct a work session with the City Council to update them on our progress and involve them in the visioning process Wednesday, Feb 17 Our team will continue the Design charrette, with staff checking in as desired. We find that the second day often gets us much deeper into the design process. That evening, we will reconvene the Grandview Alumni and hold a public meeting to review ideas generated during the charrette. Thursday, Feb 18 We will review the work conducted thus far with business owners, MnDOT, Metro Transit, and other stakeholders. We will meet with the Transportation Commission to share initial ideas LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings feb IMAGINE WEEK 65 Work Plan mar 2.2 Needs and Objectives Statement Based on the results of Imagine Week and the Existing and Future Conditions analyses, the Study Team will work with City staff, MnDOT and project stakeholders to establish a “Needs & Objectives Statement” and identify priority areas where transportation improvement alternatives will be developed to address identified needs and deficiencies along with future growth needs. This will also help to establish an evaluation framework that is responsive to the goals of the District and the projects that will support its success. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Needs and Objectives Statement memorandum 2.3 Develop Preliminary Alternatives The concept plans prepared under this task will be developed using available mapping to determine if the improvements are feasible. With available engineering information, data and base mapping, the improvement alternatives will be reviewed and tested for reasonable assessment of constructability as well as the potential impacts to significant and nearby environmental resources. We will also ensure that recommendations support active transportation and community health. The results of this initial concept screening will include sketch-level concept plans; high-level planning opinion of probable costs for comparison purposes; identification of potential right of way, environmental, and other impacts. The concept plans will include the following focus areas: Roadway System: Access Management, Intersection Improvements (Operations, Geometry), TH 100 Ramps, Safety Improvements, Roadway Realignment/New Construction, Traffic Control Signal Optimization and Coordination Improvements, Appropriate Traffic Calming Measures, Landscape Enhancements/Treatments, Green Infrastructure Opportunities Transit System: Improvement to local transit services, Regional Connectivity, Commuter Lot Improvements, Identification of Potential Transit Hubs, Amenities (bus shelters, signage), Other Transit Supportive Programs and Actions Pedestrian and Bicycle System: System Connectivity and Intersections Between Systems, Connections to Adjacent Neighborhoods, Roadway Crosssings - crosswalks, signage, signals, On-road Bicycle Network - bike lanes, re-striping, signage, Off-road Bicycle Network - trail connections, wayfinding signage, Directness of Routes and Barriers, Landscape Treatments, Bicycle Parking - types, locations, access, Green Infrastructure Opportunities, Other Pedestrian and Bicycle Supportive Programs and Benefits LEAD: LHB, Nelson\Nygaard, Alta Planning +Design DELIVERABLES: Roadway, Transit, and Bicycle/Pedestrian sketch-level concept plans and an alternatives matrix (as needed) Work Plan 2.4 Screening of Alternatives Based on the various alternatives prepared under the 2.3 work task, the Study Team will conduct an analysis of the alternatives in coordination with the Advisory Committees to review and screen alternatives. This screening process will identify a short-list of promising alternatives for further analysis and refinement. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Evaluation Framework mar 2.5 Traffic Modeling of Alternatives For alternatives that propose altering roadway/transit networks in a way that would substantially alter traffic volumes and flows, the Study Team will perform additional traffic modeling as necessary. LEAD: Nelson\Nygaard DELIVERABLES: Additional traffic model results (as needed) 2.6 Refine and Reassess Alternatives Following the identification of a short-list of promising alternatives, the Study Team will advance the concept plans to develop more detailed concept drawings, opinion of probable costs, and conduct another review of the feasibility and benefits and impact determinations of the short-list of alternatives. This process will lead to the identification of preferred alternatives. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Refined concept plan documents 67 Work Plan RECOMMEND In our third and final phase, we select preferred alternatives for the future Grandview transportations system. It is our intention that we arrive together at a single preferred alternative, but we recognize that there may be more than one, or versions of one, still being considered. The goal of this phase is to produce a recommendation that is viable and visionary. As we are refining the preferred alternative, the Study Team will also be working out how to make it a reality. We will develop an improvement plan for the study area that defines the recommended improvements and defines an Implementation Plan to facilitate the identification of a time horizon to fund and implement the improvements. Work Plan 3.1 Recommend Week We will conduct a final immersion week to focus deeply on the selection and development of a preferred alternative. We will gather in Edina to work with staff and stakeholders to discuss our recommendations for the future possibilities of the Grandview transportation system. We will return to our Needs and Objectives statement and review our Evaluation Framework to ensure that we have been consistent in our decision making and design choices. We will then begin shaping our preferred alternative, as well as considering its implementation. Tuesday, April 19 We will begin by coordinating with the staff team during a kick-off meeting. We will establish goals for the week’s work and review the schedule. The Design Team will review our alternatives against the Needs and Objectives Statement and the Evaluation Framework and select a Preferred Alternative for development. We will meet with the City Council in a work session to present our recommended Preferred Alternative and discuss next steps. Wednesday, April 20 The Design Team will continue to meet to develop the Preferred Alternative and to consider implementation in more depth. That evening, we will reconvene the Grandview Alumni and hold a public meeting to review the development of the Preferred Alternative. Thursday, April 21 We will review the work conducted thus far with business owners, MNDOT, Metro Transit, and other stakeholders. We will meet with the Transportation Commission to share our recommendations and next steps. LEAD: LHB , Nelson\Nygaard, Alta Planning + Design DELIVERABLES: All materials developed for and during the week, summary of findings apr RECOMMEND WEEK 69 Work Plan apr apr 3.2 Development of Preferred Alternative Following “Recommend” Week, we will further develop concept engineering plans, sample typical sections, constructability review, planning-level cost estimates, and finalize impact estimates. Our Study Team will be working throughout Phases 1 and 2 to review concepts for feasibility at a high level. Upon selection of the recommended alternatives which have enough merit to move forward to a more refined analysis, schematic drawings and cost estimating will be performed for those alternatives within the limits of the project budget. The final concept may include many different parts and pieces not yet identified and therefore it is difficult to predict how much time will be needed to prepare the schematic drawings and cost estimates. We have therefore included 300 hours of engineering time in this proposal for these two tasks. At a review meeting with City Staff, prior to the commencement of the schematic drawings and cost estimate, we will review the scope of the project and time required for schematic drawings and cost estimate with the project team to determine if this budget is appropriate and proceed when we have reached agreement. LEAD: LHB, Nelson\Nygaard, Nelson\Nygaard DELIVERABLES: Schematic design plans and cost estimates 3.3 Transportation Strategy and Implementation Plan In conjunction with the development of the preferred alternative, we will be carefully considering strategies for implementation. This will, of course, have been considered during all phases of the project and in the development of earlier concept options, but at this point we will develop the following in more detail: • Identify Study Area Priorities: The recommended alternatives will summarized into several categories to facilitate the identification of an implementation priority plan. The plan will consider the needs and deficiencies, cost, impacts, and funding vehicle needed for implementation. Based on these considerations the improvements will be prioritized. • Identify Potential Funding Sources: In support of the implementation of the recommended improvements, each of the recommendations will be review for applicability of potential funding sources to support the implementation within the defined prioritization. The funding source analysis will be conducted in coordination with MnDOT, Metropolitan Council, MetroTransit, MVTA, and City staff. • Segment Preferred Alternatives into implementable projects with associated schedule time horizon (short, mid, long term project) based on the anticipated costs, feasible schedules and/or impacts. Develop a matrix describing the implementation plan. LEAD: Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Transportation Strategy and Implementation Plan Work Plan 3.4 Final Study Report Using all the materials developed during the three phases of the project, the Study Team will produce a summary document. The bulk of the writing and graphics will have been produced during earlier tasks, this task allows us to refine those products into a cohesive document that summarizes our work. This task will involve several rounds of review as follows: • Document template creation and review. We will produce a document template showing how information will be laid out and organized. Staff will review this template and we will revise it. • Outline creation and review: We will provide a written outline of the content of the document, showing how we plan to organize the main document and appendices. • Draft document creation and review: We will assemble all materials into a draft for staff review. This will include written and graphic content and appendices. • Revised document for public review: We will present the document for public review and comment at an Open house meeting, and revise the document as needed. • Final draft for approval: The document will be created in Adobe InDesign and the final product will be in PDF format, with versions suitable for both printing and posting on websites or other similar platforms. All files used to create the document will be provided to staff. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: The document will be created in Adobe InDesign and the final product will be in PDF format, with versions suitable for both printing and posting on websites or other similar platforms. All files used to create the document will be provided to staff may 3.5 Final Team Meeting We find that a final meeting is an excellent opportunity to revisit the entire project process. We look back at our project goals and compare our actual outcomes. This helps all parties learn from the process in meaningful ways. LEAD: LHB, Nelson\Nygaard, Alta Planning + Design DELIVERABLES: Meeting notes 71 Schedule Pro j ect N a m e Gra n d v i e w  Tra n s p o r t a t i o n  Stu d y SC H ED U LE Clie n t City  of  Edi n a Pre p are r LH B 5-O c t - 2 0 1 5 1 9 - O c t - 2 0 1 5 2 - N o v - 2 0 1 5 1 6 - N o v - 2 0 1 5 3 0 - N o v - 2 0 1 5 1 4 - D e c - 2 0 1 5 2 8 - D e c - 2 0 1 5 1 1 - J a n - 2 0 1 6 2 5 - J a n - 2 0 1 6 8 - F e b - 2 0 1 6 2 2 - F e b - 2 0 1 6 7 - M a r - 2 0 1 6 2 1 - M a r - 2 0 1 6 4 - A p r - 2 0 1 6 1 8 - A p r - 2 0 1 6 2 - M a y - 2 0 1 6 1 6 - M a y - 2 0 1 6 3 0 - M a y - 2 0 1 6 RFP Tas k W o r k P l a n D e s c r i p t i o n CON V E N E 1 1 . 1 . K i c k o f f m e e t i n g * 3 1 . 2 . D a t a C o l l e c t i o n add . C o m m u n i c a t i o n s P l a n 3 1 . 3 . B a s e m a p p i n g add . B u s i n e s s F o c u s G r o u p * 1,2 , 3 1 . 4 . " C o n v e n e " W e e k Con v e n e W e e k add . I n t e r c e p t s 4 1 . 5 . R o a d w a y C o n d i t i o n s 4 1 . 6 T r a n s i t C o n d i t i o n s 4 1 . 7 B i c y c l e a n d P e d e s t r i a n C o n d i t i o n s 3 1 . 8 . A s s e s s m e n t o f F u t u r e C o n d i t i o n s * IM A G I N E 1,2 , 5 2 . 1 . " I m a g i n e " W e e k Im a g i n e W e e k 5 2 . 2 N e e d s a n d O b j e c t i v e s S t a t e m e n t 5 2 . 3 D e v e l o p P r e l i m i n a r y A l t e r n a t i v e s 5 2 . 4 S c r e e n i n g o f A l t e r n a t i v e s 4 2 . 5 T r a f f i c M o d e l i n g o f A l t e r n a t i v e s 5 2 . 6 R e f i n e a n d R e a s s e s s A l t e r n a t i v e s * REC O M M E N D 1,2 , 5 3 . 1 . " R e c o m m e n d " W e e k Rec o m . W e e k 5 3 . 2 . D e v e l o p m e n t o f P r e f e r r e d A l t e r n a t i v e 5 3 . 3 T r a n s p o r t a t i o n S t r a t e g y a n d I m p l e m e n t a t i o n P l a n 6 3 . 4 . F i n a l S t u d y R e p o r t 1 3 . 5 . F i n a l T e a m M e e t i n g * * M i l e s t o n e M e e t i n g Work Plan We believe the tasks described above meet the needs laid out in the RFP, covering tasks one through six in meaningful and ways. However, we see several opportunities to provide the City of Edina with additional value during this process. The tasks below are optional additional services not included in our fee proposal. ENHANCED COMMUNITY ENGAGEMENT PROCESS Our experience suggests that meetings, open houses, charrettes, and other similar formats are very good at gathering certain kinds of input from certain community members, but they do not reach many community members. LHB approaches public engagement differently by seeing these events as just one part of the overall approach. Even in a Transportation Study process, which might feel like a technical process, there are many opportunities to have a public dialogue that builds understanding and relationships. We suggest that we craft a more comprehensive public engagement process using a variety of tools. That process might include the following: • Planning to Plan: The LHB team works with you to establish project schedule, budget, communication methods, and most importantly, set goals for the engagement process. We discuss who we want to reach, what we want to tell them, and what we want to learn from them. We also discuss what has worked well in the past and what tools have or haven’t been tried before. • Communication Plan: We outline a strategy for communicating the project process to the public. The Plan describes our project, provides a concise elevator speech, tag line, branding, logo/wordmark, and other similar information as applicable. It also describes when and who will provide updates to websites, press releases, social media strategies, etc. • Focus Groups, Panel Discussions, and Listening Sessions: Based on our goals for the project, we plan a series of meetings with certain community groups or neighborhoods and then invite stakeholders with a particular interest in those topics to join us for a session. The events are held in locations convenient for participants, sometimes attending pre-existing meetings. • Intercepts: Intercepts are an especially powerful tool for efficiently getting information to and from a community because we meet them where they are. We take simple exercises out to pre-existing events or popular places (fairs, farmer’s markets, malls, parks, busy intersections, etc.) and get live feedback. • Meetings in a Box: Meetings-in-a-Box (MIB) are useful for many of the same reasons that intercepts are: we provide fairly self-explanatory materials that nearly anyone can use. The MIBs are usually taken to meetings that already are taking place (rotary clubs, neighborhood events, board meetings, etc.) so that information about the project can be disseminated and interest can be generated in providing feedback via other tools, such as online surveys. • Online surveys: Working with you, we develop a series of questions that can be easily understood and analyzed online. The questions often focus on frequency of use, discreet qualities, satisfaction, ranking of needs, and other more quantifiable areas of inquiry. We provide options for more open-ended feedback, but that is much more difficult to analyze, so we focus on the quantifiable. Online tools can also have a mapping format to get geographic data. OPTIONAL ADDITIONAL SERVICES 73 Work Plan PERFORMANCE INDICATORS AND MEASUREMENT Through its Comprehensive Plan and District Development Framework, the City has taken on a new approach to addressing local transportation needs, and it is critical that these studies equip the City with guidance and methodology for how to assess the effectiveness of recommendations. This is not only good for the City and its public agency partners, who learn through this kind of monitoring what works well and what may need some rethinking in its approach, but it is also good for the neighborhoods where these projects have been implemented. Neighborhood residents and stakeholders become the stewards of the legacy of improvements and need this kind of monitoring information to fully understand what benefits have come to their communities. We will develop performance measures that, to the greatest extent possible, take advantage of existing data collection programs and do not require extensive efforts to collect new data. Examples may include the number of bicycle lane miles in the study area; changes in bus ridership at key stops, numbers of paratransit users who have been able to access fixed route transit service due to pedestrian realm improvements, and changes in vehicle speeds as a result of traffic calming measures. BEST PRACTICES REVIEW Alta will summarize bicycle and pedestrian “best practices” being used in neighboring jurisdictions and in Minneapolis, with a focus on efforts of smaller, urban communities. We will summarize the most applicable and relevant best practices from other jurisdictions and will make recommendations for their potential application in the City. This task also includes review of the City’s current street design standards relating to bikeways, pedestrian facilities and trails. HIGH QUALITY, GLOSSY FOLD-OUT EXECUTIVE SUMMARY AND MAP The Alta team sees great value in producing high quality plans with a distinct visual appeal. Our design work for Go Bronzeville and Go Pilsen programs for Chicago Department of Transportation has created excitement about these community transportation initiatives. Similarly, a display-worthy final deliverable would add value to the end product of the Edina Grandview transportation plan. If this task is approved, we will summarize the final plan in a fold-out executive summary and map. Printed on glossy paper, this product will provide an easy-to-understand, quickly digestible version of the final planning document. • Design and layout for an executive summary 8.5x11 inches that folds out to approximately 20x30 inches • Map Design • Intake of text and images • Production/Preparation of finished art and design • Print management and coordination • Sourcing print vendors, working with printer INTERPRETATION CONCEPT PLAN We can develop this amenity to create interpretive storylines throughout the Edina Grandview area transportation system. We will create a memo outlining interpretive opportunities, locations, and storylines based on our cultural and transportation inventory. We will create graphic design of interpretive media and a memo with design guidelines for signs and maps. BIKE TOUR Alta can organize and lead a biking tour of the community with residents, city staff, and electeds. Bike tours have been used by Alta in other communities to great effect, allowing stakeholders to understand key issues and areas of focus from the perspective of biking. These interactive and fun events allow a casual environment for brainstorming context- sensitive solutions. Work Plan Project Name Grandview Transportation StudyClientCity of Edina Preparer LHB Project Principal Project Manager Roadway Engineer Urban Designer Urban Planner Multimodal Specialist Multimodal Specialist Multimodal Specialist. Multimodal Specialist Bike/Ped Planner Bike/Ped Planner Bike/Ped Planner Bike/Ped Planner Advisor PE Advisor PLA Total Mike Lydia Brad Erica Sarah Zabe Iain Laura Dan Colin Paul Josh Kristen Jack Bruce Labor RFP Work Plan Description Fischer Major Scott Christianson Weeks Bent Banks Cardoni Reed Harris Wojciechowski Sikich Maddox Broz Jacobson Costs Task 185$ 122$ 145$ 113$ 94$ 211$ 145$ 92$ 91$ 108$ 175$ 140$ 83$ 120$ 125$ ($) CONVENE 66,511.06$ 1 1.1. Kickoff meeting 2 2 2 0 0 11002 000001,476.06$ 3 1.2. Data Collection 0 2 0 4 24 02406 006004,754.76$ add. Communications Plan 1 2 0 0 6 20001 000001,522.40$ 3 1.3. Base mapping 0 2 0 2 24 2 2 10 0 2 0 0 2 0 0 4,735.22$ add. Business Focus Group 1 2 0 0 6 10001 000001,311.70$ 1,2,3 1.4. "Convene" Week 20 20 16 8 8 24 24 0 0 8 0 2 4 20 12 24,037.44$ add. Intercepts 2 6 0 2 14 30002 000003,492.10$ 4 1.5. Roadway Conditions 0 2 0 0 0 2 8 24 24 0 0 0 0 0 0 6,208.52$ 4 1.6 Transit Conditions 0 2 0 0 0 2 6 16 20 0 0 0 0 0 0 4,821.72$ 4 1.7 Bicycle and Pedestrian Conditions 02000 000012 3612003,901.00$ 3 1.8. Assessment of Future Conditions 0 2 0 0 0 6 4 50 26 4 1 2 4 0 0 10,250.14$ IMAGINE 47,745.46$ 1,2,5 2.1. "Imagine" Week 20 20 8 8 8 24 24 0 0 8 0 0 0 20 12 22,265.44$ 5 2.2 Needs and Objectives Statement 1 4 1 1 0 24001 000002,041.84$ 5 2.3 Develop Preliminary Alternatives 2 8 24 8 40 1 4 10 12 8 0 0 0 4 0 13,633.24$ 5 2.4 Screening of Alternatives 2 4 4 8 4 10802 000204,116.78$ 4 2.5 Traffic Modeling of Alternatives 0 0 0 0 0 2 5 12 0 0 0 0 0 0 0 2,246.32$ 5 2.6 Refine and Reassess Alternatives 1 1 4 4 8 24001 000203,441.84$ RECOMMEND 61,463.06$ 1,2,5 3.1. "Recommend" Week 20 20 8 8 8 24 24 0 6 6 0 0 4 20 12 22,927.44$ 5 3.2. Development of Preferred Alternative 4 8 48 30 60 1 2 0 0 6 2 6 12 4 0 21,521.42$ 5 3.3 Transportation Strategy and Implementation Plan 0 0 0 0 0 2 4 4 12 2 0 2 4 2 0 3,528.88$ 6 3.4. Final Study Report 0 12 8 4 40 4 4 2 12 6 2 4 12 4 0 12,569.26$ 1 3.5. Final Team Meeting 1 1 1 0 0 11001 00000 916.06$ 77 122 124 87 250 107 123 140 112 79 8 22 60 78 36 175,720$ Description Cost 175,720$ Travel (mileage at $0.565/mile)9,400$ This proposal has been prepared and submitted by LHB Inc.9,400$ Mail / Delivery -$ Date:_________________ Supplies/ Printing at Cost -$ Submitted By:_____________________________ Survey Equipmeent -$ Total ODC 9,400$ 185,120$ Total Est Costs COST PROPOSAL TOTAL HOURS OTHER DIRECT COSTS (ODC) Labor Cost Other Direct Costs SUMMARY Cost Proposal 75