HomeMy WebLinkAbout2015-12-01 Work SessionAgenda
Work Session
City of Edina, Minnesota
Edina City Hall Community Room
Tuesday, December 1, 2015
5:30 PM
I.Call To Order
II.Roll Call
III.2016 Board and Commission Proposed Work Plans
IV.2016-2017 Budget
V.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing amplification, an interpreter,
large-print documents or something else, please call 952-927-8861 72 hours in
advance of the meeting.
Date: December 1, 2015 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:Scott H. Neal, City Manager
Item Activity:
Subject:2016 Board and Commission Proposed Work
Plans
Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discuss the proposed 2016 Board and Commission work plans. Staff will prepare the 2016 work
plans for approval at the December 15, 2015 City Council meeting.
INTRODUCTION:
The Board and Commission chairs presented their 2016 proposed work plans at the City Council
work session on Tuesday, October 6, 2015. Those plans, along with City Manager comments
associated with specific initiatives, are attached for your review.
There are also considerations related to budget and allocation of staff resources.
1) Budget. Based on final approval of the budget, it is possible some of the work plan items might
need to be revisited.
2) Allocation of staff resources. In most cases, Board & Commission work represents a small
percentage of staff liaisons' overall job responsibilities. In addition to staff liaison support, a large
number of proposed Board or Commission work plan items require communications or
marketing. According to CTS staff, the Communications staff can complete about 75 work plan
projects a year. If all of the proposed Board and Commission work plan items are approved, they
will represent about half of work plan projects for Communications staff in 2016.
ATTACHMENTS:
Description
2016 Board and Commission Proposed Work Plans
Board/Commission: Arts and Culture Commission
2016 Annual Work Plan
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Literature
1) The Author’s Studio (approx. 5 events)
2) The Loft Around Town
Ongoing
1) None
2) None
Art Center/CTS
8 hours/event
marketing
1) The Author’s Studio began with five local
authors and 18-20 attendees. Now in its 8th
season, 45-50 individuals attend each Q&A
event with local author Colin Nelson. Chuck
Logan, Lori Sturdevant, and Chris Ferrell are
the 8th Season Guests. A total of 32 authors
have appeared since January 2012.
2) The Art Center enjoys continued
partnership with The Loft around Town, and
features The Poetry of Art with Casey Patrick
for Fall 2015. The Art Center General
Manager and The Loft continue literary
programming. In addition, Edina resident
Jeannie Hanson offers nature writing and
haiku classes at the Art Center. The
Commission continues to seek additional
literary partners.
Progress Report: Section completed prior to work session.
Initiative 2 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Public Art Ongoing $10,000 Art Center/CTS Public Art Edina, a Working Group of the
Public Art Edina P&R/Public Works
5 month process to
create call, send &
accept entries,
schedule installs –
Art Center 6
hrs/week Jan-May
Edina Arts & Culture Commission, is best
known for the annual Call for Sculpture and
the corresponding rotating exhibit on the
Edina Promenade, Grandview Square Park,
and 50th & France Bus. Dist. Sculptures are
installed in May with an Opening Reception
in June sponsored by Pinstripes. Artists
chosen for the exhibit are given a $500
stipend for the loan. It is hoped that, with
the approval of Council, that stipend will
increase to $1,000 in 2016 as a way to
encourage more entries of a high quality.
The public is invited to vote for The People’s
Choice Awards from June to September. In
October, the top three winning artists are
awarded honorariums of $1,000, $750 and
$500 and are invited to exhibit their work
for an additional year. In addition, Public Art
Edina fulfills its mission with a Call for Entry
to wrap utility boxes, and has been included
in the planning stages of city and business
projects including the Phase IV expansion of
the Edina Promenade, the 50th & France
Wayfinding Project, and the Carl N. Platou
Emergency Center at Fairview Southdale
Hospital. See advisory communication.
Progress Report:
Initiative 3 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Dance
Edina Art Center Dance Programs
Ongoing None Art Center/CTS
Senior Center
Staff hours hiring,
scheduling, Act.
Enhance the cultural life of Edina residents
through dance.
A successful Argentinian Tango program had
been ongoing with lessons at Edina Senior
Dir. Center for the last year and a half. We look
to continue this offering again in 2016. It is
also the plan of the Commission to expand
the dance lessons to tap and possible jazz
dance to individuals ages 18 or older.
Progress Report
Initiative 4 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Music
Music in Edina
Ongoing $10,000 Art Center/CTS
Art Center staff 6
hrs/wk
CTS 8 hrs
marketing/event
Enhance the cultural life of Edina residents
through music.
The Music in Edina working group had two
successful summer concert series with
regional bands and 175-275 people in
attendance at each event. Two events were
notable; the Valentine’s Concert at Braemar
Clubhouse with The Rockin’ Hollywoods, and
the first annual Edina Jazz Festival held in
July 2015 at Centennial Lakes Park with
Patty Peterson, Dan Ristrom, and Midnight
in Moscow. The Music in Edina Working
Group will focus efforts on communication
of arts and culture in the future, in addition
to the Edina Jazz Festival and a Valentine’s
event.
Progress Report:
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Theater
Theater in Edina
December
2016
None Art
Center/CTS/P&R
Time: TBD
Enhance the cultural life of Edina residents
through theater.
A new Working Group is being formed to
investigate opportunities in Edina that can
cultivate talents and enrich personal
perspective through high-quality live
community theater and educational
development. The group will seek neighbors
who really want to be involved in all parts of
theater from acting, directing, lighting, and
set design. The Working Group will search
for a viable venue for performances.
Progress Report:
Initiative 6 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Liaison Comments
Traveling Exhibitions
Art on the Move
December
2016
None Art Center/CTS
Time: TBD
Enhance the cultural life of Edina residents
through traveling exhibitions.
A new Working Group will be formed to
enhance the presence of art in the
community through displays of visual 2D and
3D art in public and private indoor venues.
The group will focus on selection of venues,
works of art to be displayed, and
coordinating the installation of exhibits. This
is a great opportunity to reach out to the
community with art in a variety of venues.
Fairview Southdale and the Carl N. Platou
Emergency wing and 71France have already
approached the Commission.
Progress Report:
Initiative 7 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Council Approval
Funding
Foster Cultural Entrepreneurship in Edina
Ongoing None The purpose of the Edina Arts & Culture
Commission is to plan and finance events
that provide our vibrant community with
high-quality concerts, plays, art shows,
outdoor sculptures, dance performances,
and other artistic endeavors. The
Commission’s work is to nurture artistic
talent and develop venues and audiences
that provide and promote artistic and
cultural opportunities in our city. The
Commission plans to seek financial support
and sponsorships from individuals and
businesses and will the City of Edina
Donations, Sponsorships and Advertising
Policy as a guideline for our fundraising
efforts. In addition, the Commission is
exploring raising money by submitting Grant
Proposals to interested organizations. The
Finance Department created an Arts &
Culture Fund in 2014.
Progress Report:
Initiative 8 ☐ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget Required Staff Support
Required
Council Approval
Communication
Enhance Communication of Arts & Cultural
Events
December
2016
None Art
Center/CTS/Websit
e Creator – Time:
TBD
New for 2016 - Facilitate communication
and collaboration that promotes
participation and enhances the cultural life
of the residents of Edina. The key issue
identified is to develop the means to provide
additional communication about artistic and
cultural activities. The strategy is to
coordinate activities to avoid competition
between events, and the tactics discussed
are to expand the Arts & Culture calendar,
develop content; an arts & culture website,
electronic newsletter, Facebook page
specific to arts and culture.
Progress Report:
City Manager Comments: This initiative is presenting the concept of creating a centralized calendar or website for promoting arts and culture
programs in the community. The City has the technology to create such a calendar/website, however, the Communications staff does not have the staff
resources to be consistently dedicated to this ongoing effort. Neither Communications staff nor Commissioners advocating for the project have been
able to find a similar calendar or website done by a city; similar projects are generally done by independent arts councils or organizations.
Ongoing Responsibilities
Art Center Membership and Special Events
Other Work Plan Ideas Considered for Current Year or Future Years
Grandview
Proposed Month for Joint Work Session: October
Council Comments:
Board/Commission: Community Health Commission
2016 Annual Work Plan DRAFT
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Work with Edina Resource Center and Bloomington
Public Health to promote the health of the City by
focusing on three key areas:
Mental Health/Substance Abuse
• Increase the presence of stress management tools
in the community and awareness of the impact of
stress on the physical, mental, and social well-being
of Edina residents.
• Explore common mental health issues and
available resources.
Child/Adolescent Health
• Increase awareness of healthy eating and physical
activity options for all children/adolescents in the
City.
Adult Physical Health
• Evaluate resources available through BPH and
other state, county and local organizations and
agencies that support the health of those that live
and work in Edina.
• Evaluate senior Mobility and Access to and Use of
Local and State/County Services
Continuous
development and
updating of resource
availability.
None at this
time.
Continuous, as necessary.
Progress Report:
Initiative 2 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Create or provide content and continually review
Community Health pages on City website (e.g.,
tools and resources focused on the health of those
that live and work in the community) and other
media outlets (e.g., About Town)
Ongoing None 10 hours/month
Progress Report:
Initiative 3 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Coordinate with School District during creation of
new Student Wellness/Chemical Health
Coordinator Position(s). Partner with new staff
person(s) to align with Community Health
Commission and City Priorities.
June 2016 None 5 hours/month
Progress Report:
Initiative 4 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Coordinate with School District, Sober Squad,
Student Health Commission, and other Student
Organizations on potential improvements related to
alcohol, drug, and tobacco usage and bullying.
Ongoing None 5 hours/month
Progress Report:
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Work with Hennepin County Public Health,
Bloomington Public Health and the City to ensure
data collection methods result in data specific to
City of Edina; provide specific recommendation to
City Council regarding SHAPE Survey, including cost
estimate.
March 2016 None 15 hours
Progress Report:
Initiative 6 ☒ New Initiative Target Completion Budget Staff Support Required Council
☐ Continued Initiative
☐ On-Going Initiative
Date Required Approval
Participate in City’s comprehensive plan process to
position Health-in-all-Policies concepts as an
integral part of City processes.
Ongoing None 10 hours/month
Progress Report:
Initiative 7 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Provide recommendation regarding regulation of
Medical Cannabis dispensaries within the City.
June 2016 None 5 hours
Progress Report:
Ongoing Responsibilities
Annual review of Public Health Services provided to Edina by Bloomington Public Health
Annual review of Public Health Emergency Preparedness Services provided to Edina by Bloomington Public Health
Monitor Health Promotion, Disease Prevention and Control, and Family Health Programs in the City – Provided through contract with BPH
Annual update from Edina Resource Center staff.
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session: June
Staff Comments: The Community Health Commission has continually refined its goals and objectives
over the past year. The 2016 work plan will increase focus on some specific,
measureable goals, while maintaining some ongoing responsibilities to monitor
programming within Edina. The CHC has attempted to balance issue-specific activity
while also considering the overall health of Edina residents. Much of the CHC’s work
plan and overall mission aligns with the duties of the City Council acting as the Edina
Community Health Board and Edina Community Health Administrator support for
CHC initiatives aligns with statutory duties, so determining specific staffing levels
necessary for initiatives is difficult.
Council Comments:
Board/Commission: Energy and Environment Commission
2016 Annual Work Plan Proposal
*Complete each section with a white background
*Return to MJ Lamon by September 29
Initiative 1 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Support the City’s Partners in Energy (PiE) initiative
To determine and launch initiatives which will identify,
analyze and execute initiatives to reduce energy
consumption/GHG gas output in both City Operations
and City overall
EEC to provide 2-3 members
2016 None Environmental Engineer,
40hrs
Assistant Finance Director,
20hrs
City Manager
8hrs
(Staff estimate for planning
phase)
The Partners in Energy
initiative was approved by
Council.
Additional Staff needs for
implementation phase should
be assessed by Council and
Manager at the time of plan
approval.
Progress Report:
City Manager Comments: Up to three members of the EEC will participate constructively in the City's Partners in Energy initiative. Present periodic updates
on the status of the Energy Action Plan to the EEC. Review and Comment on the draft Energy Action Plan before it is presented to the City Council.
Initiative 2 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Support efforts to Reduce Energy Consumption and
Greenhouse Gas Emissions (GHG) in City of Edina
Operations to meet Comprehensive Plan Chapter 10
Goals
1) Create City GHG Baseline and ongoing
Measurement – continue to use and refine
metrics and analyses
a. B3 database for all City Buildings
b. Create metrics for City vehicle fleets (gallons of
fuel)
c. Create metrics for Utility operations (energy
usage)
a. April 2016
b. July 2016
c. July 2016
Staff time
Staff time
Staff time
City Manager, 16hrs
Unknown Staff, 40hrs
Environmental Engineer, 8hrs
Fleet Manager, 8hrs
Public Works Director, 8hrs
The staff burden to facilitate
this work items will vary by the
expected level of effort and
required level of commission
interaction determined by the
Manager.
A GHG Baseline does not
currently exist, and there is no
organizational requirement to
create one.
Metrics for Buildings and Fleet
are currently documented to
d. Regional indicators for City as a whole
2) City Building Energy Efficiency initiative
a. EEC commissioners to work with either PiE
team or City Manager and City Building
manager to create a detailed plan for
retrofitting existing buildings within 5 years
b. At least one building will be retrofitted in
2016 under a city staff driven plan
3) City Capital Process Environmental
Considerations Initiative
a. EEC commissioners to work with either PiE
team or City Manager and City Building
manager to refine and expand the
environmental considerations section of the
CIP process so that all City capital decisions
(i.e., new buildings, major building
renovations and fleet purchases) have explicit
environmental analysis on how they will
affect City GHG production.
4) City Fleet Environmental audit
a. Support a staff driven effort to review
existing city fleet to determine if vehicle fleet
can be modified (e.g., eliminate existing
vehicles, modify future purchase specs, etc.)
to reduce energy/GHG
d. April 2016
a. March
2016
b. Dec.
2016
a. March
2016
a. March
2016
$500?
(consultant)
Staff Time
Staff Time
Staff Time
Staff Time
Facilities Manager, 8hrs
Consultant already approved
by CC action.
N/A
Finance Director, 8hrs
Various Staff, Unknown
expectation of time.
Public Works Director 8hrs,
Equipment Op. Supervisor
40hrs
some extent.
2.B is a capital decision, and is
outside the scope of the EEC.
The EEC could bring a
recommendation to this effect
to Council.
3.A explicit environmental
analysis for all CIP items for
building and fleet could be
burdensome, or require
outside consulting expertise
depending on the expected
level of effort of expertise.
Aggressive timeline may inform
CIP recommendations.
Progress Report:
City Manager Comments: Change initiative to read:
Support efforts to reduce energy consumption and greenhouse gas (GHG) emissions by City of Edina municipal government operations.
1. GHG Measurement. Create protocol, methodology and metrics for measurement of the City's GHG production. Create baselines for GHG
reduction goals for the City's buildings, fleet and utility operations.
2. Support efforts to reduce energy consumption and greenhouse gas (GHG) emissions in the City of Edina
3. City Capital Process Environmental Considerations Initiative. Commission will research and develop options for City staff to more explicitly
describe the GHG production of proposed capital improvements proposed for the City's CIP budget process.
4. City Fleet Environmental Audit. Receive a presentation from City staff concerning the City's vehicle fleet and how decisions are made that shape
the size and nature of the fleet. Provide comments and ideas to staff regarding the City's fleet management practices.
Initiative 3 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Support efforts to Promote the Reduction of Energy
Consumption and Greenhouse Gas Emissions (GHG) in
the City of Edina at large to meet Comprehensive Plan
Chapter 10 Goals
1) Community Solar project
a. Support City staff in scoping, bidding and
executing a community solar project in
2015/16 at Public Works Bldg.
b. Support City staff as necessary with Met
Council solar project RFP and implementation
2) Expand City subsidized Home Energy Squad (HES)
installs for residents
a. City will fund 100 HES installs at a cost of
$5000 focused on lower income residents (a
dramatic increase over current funding level)
EEC will educate and promote HES with a goal to get 200
visits in the year.
Early 2016
Early 2016
TBD by City
Mgr
$5000
(consultant)
N/A
Environmental Engineer, 2hrs
#1 is outside the scope of the
EEC. Reword from “support” to
“track.”
This is contracted service
though Center for Energy and
Environment.
Progress Report:
City Manager Comments: Change initiative to read:
Support tangible efforts and projects in the community that promote the reduction of energy consumption and GHG.
1. Support the City's effort to create a Community Solar Garden at City's Public Works and Parks Maintenance Facility.
2. Support the City's effort to participate in the Metropolitan Council's proposed Community Solar Garden project.
3. Expand the City's subsidized Home Energy Squad (HES) installs for residents. City will fund 100 HES installs at a cost of not more than $5,000.
Initiative 4 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Work with City Staff to revise Chapter 10 of City
Comprehensive Plan
1. Update Ch. 10 to reflect progress in City
operations and City metrics since 2008 Plan was
issued
2. Revise City sustainability goals (i) to align with
state and city policies, (ii) establish interim goals
TBD –
depends
upon City
Staff
schedule for
revision of
City Comp
None 34T
for sectors (i.e. energy, transportation,
waste/recycling, etc.), and (iii) establish and
maintain quarterly or annual metrics that
measure progress towards goals
3. Work to create City staff driven processes for
long-term ownership of sustainability measures
and implementation of Chapter 10.
Plan
Progress Report:
City Manager Comments: Recommend to remove this initiative and consider adding it to the 2017 work plan.
Initiative 5 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
EEC will hold a 90 minute working session with City
Council and City Manager to discuss outcome of
discussions in 2015 with City Manager on how City will
operationalize its efforts to meet existing Edina City
environmental commitments and to align EEC charter,
expectations, resources and timetables for results
March 2016 None Minor EEC working with City Manager
per direction of Council at our
2015 work session. EEC looking
forward to proposal from City
manager on how City resources
(staff, budget, etc) can be
committed and embedded in
City operations so City can play
“leadership role” laid out in
Chapter 10 of Comp Plan
Progress Report:
City Manager Comments: Remove this initiative and add to on going responsibilities.
Initiative 6 ☒ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Continue Solid Waste, Recycling and Organics Work
group:
-track MPCA compost rulemaking and emerald ash borer
quarantine changes and Hennepin County organic
recycling mandate,
- support Business Recycling efforts,
-analyze whether Edina needs ordinance to ban certain
Ongoing
Ongoing
2 Q 2016
None
None
None or
Recycling Coordinator, 8hrs
Recycling Coordinator,
Unknown hours.
The reported total tons of
recycling collected by the
licensed haulers in Edina for
2014 was 2377 tons and for
2013 was 2044 tons. Numbers
for 2015 are not yet in for the
year
take-out food packaging materials
minimal
Progress Report:
City Manager Comments: Change initiative to read:
Solid Waste, Organics and Recycling Management.
1) Research and Report on MPCA compost rule-making process and its impact on City operations
2) Research and Report on proposal to ban styrofoam food packaging materials in Edina
3) Research and Report on the alternatives for reorganizing the manner in which solid waste is collected from single family homes in Edina.
Initiative 7 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Continue Education and Outreach WG activities
1) Plan and execute Annual EEC Community Event
Possible topics
a. Partners in Energy effort
b. Community Solar
c. Other?
2) E&O Working group will review past activities and
determine their accomplishments and create new
plan for EEC to approve
1) Q2 2016
2) April
2016
Staff time
plus event
costs
None
Communications Specialist,
40hrs
Successful annual event held in
2015; film series held in 1 H
2015 but currently suspended
Annual event has run about
$1500-$2500 in past years.
Progress Report:
City Manager Comments: Change initiative to read:
Public Education.
1) Plan and execute the annual ECC Community Education Event
2) Student members will create and execute a plan for 2016 student activities
Initiative 8
☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Water
1) Continue water drain education and stenciling efforts
2) Receive annual report from City staff on Edina water
quality issues and activities
3) Continue winter salt education efforts
4) Actively monitor the activities of the Nine Mile Creek
Watershed District and the Minnehaha Creek Watershed
District
Progress Report:
City Manager Comments: This initiative was not proposed by the EEC. Recommend adding this initiative to work plan.
Ongoing Responsibilities
Annual Purchasing Policy Report – City staff to create per Council resolution approving Green Purchasing policy adopted for Green Step Cities level 3
Green Step Cities Reporting – City staff to manage, EEC to review annually
Water Quality working group – continue water drain education and stenciling efforts; continue winter salt education efforts; neighborhood outreach effort
to continue in neighborhoods with major street reconstruction. Receive annual report from City staff on Edina water quality issues and activities
Student members to create and execute plan for 2015/16 student activities
City Manager Comments:
1) Annual Green Purchasing Report
2) Annual joint meetings with City Council and City Manager
3) Green Step Cities reporting
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session (one time per
year, up to 60 minutes):
March
Council Comments:
Board/Commission: Heritage Preservation Board
2016 Annual Work Plan DRAFT
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Designate 6909 Hillcrest Lane an Edina Heritage
Landmark property
May 2016 No @ 6 hours
-Planning Commission/Prep
-City Council Public Hearing
This was
originally a
2015 initiative,
but the
property
owner asked it
be moved to
2016.
Progress Report:
Initiative 2 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Designate Wooddale Bridge (Wooddale Ave. in
front of St. Stephens Church) an Edina Heritage
Landmark
2016 No @ 10 hours:
-HPB Approval
-Planning Commission/Prep
-Council Public Hearing
Progress Report:
Initiative 3 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Explore the History of Your Home Committee:
Provide opportunities for the public to record the
history of their homes on a site such as
“Placeography.org”.
2016 No As needed for interface with
city’s website
Progress Report:
Initiative 4 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Educational Opportunities Committee: Provide
opportunities for public to engage in celebrating
Edina’s heritage during Preservation Month - May;
as well as throughout the year.
April 2016 No Yes - Time commitment
unknown - Dependent on
committee’s proposals
Progress Report:
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Add to resources publically available on topics such
as architecture and technical advice, i.e. the
“Preservation Tool Box”
Ongoing None Yes - to add resources to
city’s website
Progress Report:
Initiative 6 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Create an information sheet to be included in the
new resident packet that highlights “Edina
Historical Facts”.
May 2016 No @ 4 hours:
-Research
-Propose content to HPB
-Facilitate distribution
Progress Report:
Initiative 7 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Liaison
Comments
Begin work on updating the Heritage Preservation
Element of the 2018 Comprehensive Plan -late 2016
2018 No Yes - Time commitment
unknown at this time
Progress Report:
Initiative 8 ☒ New Initiative Target Completion Budget Staff Support Required Liaison
☐ Continued Initiative
☐ On-Going Initiative
Date Required Comments
Update the map of all Edina properties
determined eligible for Edina Heritage
Landmark designation as well as those
properties with the EHLD overlay zoning
designation.
2017 No @ 5 hours:
Work with city’s GIS depart.
to create a correct, current
map for print & inclusion on
city’s web site
Progress Report: 34T
Ongoing Responsibilities
RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list.
PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties;
2. Invite eligible property owners to designate their properties Edina Heritage Landmarks.
COMMUNICATION & EDUCATION: 1. Educate public on the importance of heritage preservation to the vitality of the community.
2. Continually update the Heritage Preservation page on the City of Edina’s web site.
3. Attend Minnesota Heritage Preservation conferences to enhance education and communication
Other Work Plan Ideas Considered for Current Year or Future Years
2017 - Begin work on re-surveying the historic Country Club District (required every 10 years; last done in 2008).
Proposed Month for Joint Work Session: September
Staff Comments:
Council Comments:
Board/Commission: Human Rights and Relations Commission
2016 Annual Work Plan Proposal
Initiative 1 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Tom Oye Award April 2016 $100 1. 1.Register Attendance at
event
2. Track Nominations
3. 3. Update Website
Progress Report:
Initiative 2 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Days of Remembrance April 2016 $1,000 1. Audio/Video – requires 2
CTS staff to come to
event and complete
video follow up
2. Marketing Pieces – CTS
request
3. Meeting Space – secure
City Hall, tables, chairs,
easels
4. Communication – Social
media, press release
5. Attend event
Most of the staff support
required is required from the
CTS department. The liaison
helps facilitate the requests.
With attending the event there
are many hours of staff support
for this event.
Progress Report:
Initiative 3 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Human Rights City Designation December
2016
$200 1. Meeting Space – secure
rooms
2. Audio/Video – CTS staff to
assist with taping
The HRRC is hoping to secure
Human Rights City Designation
in the year 2016.
3. Communication – social
media, press release
Progress Report:
Initiative 4 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Community Conversations December
2016
None 1. Meeting Space
2. Report to CC
The Human Rights City
Designation hopes to use some
of the information gathered
from these meetings.
Progress Report:
City Manager Comments: Perfect example of how a BC adds value.
Initiative 5 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Affordable Housing Expanding Opportunity
1. Continued education on affordable housing
2. Monitor status of Edina
3. Support current efforts
December
2016
None 1. Administrative
2. Connecting with the
committee as the topic
arises at the City
Most of this committee’s work
has been surrounding and
supporting the Edina Housing
Foundations Affordable
Housing Policy. They have also
been in support and watching
66 West project.
Progress Report:
Initiative 6 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Convention of the Elimination of all forms of
Discrimination Against Women (CEDAW)
• Resolution
• Education
November
2016
$500 1. Audio/Video – CTS staff to
be at event
2. Marketing Pieces – CTS
request
3. Meeting space – securing
space
4. Communications
34T34T
Progress Report:
Initiative 7 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Indigenous Peoples Day Designation September
2016
None 1. Admin support –
submitting reports to City
Council
The request is not to replace
Columbus Day but to adopt a
designation for Indigenous
Peoples Day.
Progress Report:
City Manager Comments: HRRC will propose to council to establish an Indigenous Peoples Day in Edina.
Initiative 8 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
Co-sponsor Community Conversation with Edina Public
Schools PCN (Parent Communication Network)
October
2016
$150 1. Marketing pieces for
event – CTS request
2. Communications
One commission members is
very well linked to the PCN. The
topic has not been selected
yet, but possibly ideas are
“How to talk to your children:
Race, Religion, and other
Challenging Conversations” or
Parents as Equity Educations”
Progress Report:
City Manager Comments: Need more clarification on conversation topic (see liaison comments).
Initiative 9 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion
Date
Budget
Required
Staff Support Required
(To be completed by Staff
Liaison)
Liaison Comments
People of Faith Walking Together: Sharing Values,
Sharing Community"
• Community Event
February
2016
$200 1. Marketing pieces for
event – CTS request
2. Communications
This event was added following
the City Council work session
on 11/17. Mayor asked HRRC
to consider an event about
“tolerance”. Idea is to bring
representatives from multiple
religions together for an event.
Progress Report:
Ongoing Responsibilities
Edina Resource Center/Edina Community Council – HRRC Rep September to May, 3 year term
Website/Blog
Bias Offense Response and Prevention Plan: Review annually
HRRC Rep to Human Services Task Force
Other Work Plan Ideas Considered for Current Year or Future Years
Partnership with Health Commission on prescription drug abuse awareness.
Food Justice Initiative
Proposed Month for Joint Work Session (one time per
year, up to 60 minutes):
July 2016
Council Comments:
Board/Commission: Park Board
2016 Annual Work Plan
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Inclusive Playground – Rosland Park December 2016 $200,000 Assistant Director – 80
hours, Park Superintendent
– 4 hours, Recreation
Supervisor – 30 hours.
Funds are part
of the CIP.
Progress Report: Koren Nelson
City Manager Comments: Board will propose to develop an inclusive playground.
Initiative 2 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Fred Richards Park Master Plan October 2016 $75,000 Director – 160 hours,
Assistant Director – 160
hours, Administrative
Support Specialists – 16
hours, Public Works Director
– 20 hours
If project is
pushed to
2017 then this
initiative can
be removed
and added
next year.
Progress Report: Gerry Green, Greg Good
City Manager Comments: Board will propose a Fred Richards Master Plan to Council. (see liaison comments)
Initiative 3 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Park Signage Replacement Plan & Begin
Implementation
December 2016 $500,000 Director – 120 hours and
Assistant Director – 120
hours, Park Maintenance –
40 hours
Funds are
from the Park
Dedication
fees.
Progress Report: Koren Hawk, Julie Strother, Brenda McCormick, Dan Gieseke
City Managers Comments: Board will propose plan to council for approval. If approved, they will begin plan implementation.
Initiative 4 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Grandview Facility Planning July 2016 $60,000 Director – 160 hours,
Assistant Director – 120
hours, Art Center General
Manager – 160 hours,
Recreation Supervisors –
100 hours
Progress Report: Ellen Jones, Greg Good
City Manager Comments: Grandview Task Force will provide recommendation to Park Board, Park Board will provide recommendation to City
Council.
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Recreational Programming Analysis December 2016 0 Assistant Director – 80
hours, Recreation
Supervisors – 120 hours
Progress Report: Greg Good, Ellen Jones, Aanik Lohani
City Manager Comments: Need more clarification what this is.
Initiative 6 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Recreation Programming and Facilities Marketing
and Communication Delivery Review. Study
utilization opportunities and implement Edina To
Go App for Parks & Recreation.
December 2016 0 Assistant Director – 80
hours, Recreation
Supervisors – 80 hours,
Facility General Managers –
20 hours, Communications
Department Staff - ??
Progress Report: Julie Strother, Brenda McCormick, Lauren Crist
City Manager Comments: Need to clarify necessity of this initiative.
Initiative 7 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Engage External Resources to Provide
Environmental Programming
December 2016 0 Recreation Supervisors – 40
hours
Progress Report: Louise Segreto, Dan Gieseke
City Manager Comments: Recommend to remove this initiative.
Initiative 8 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Fundraising – Friends of the Parks December 2016 0 Director – 20 hours,
Assistant Director – 20
hours, Recreation
Supervisors – 20 hours
Initiative is
huge, not
recommended.
Progress Report: Koren Nelson, Ellen Jones
City Manager Comments: Board will submit report to council on the subject of establishing a “Friends of the Parks” organization.
Initiative 9 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Pollinator Garden – Park Property or Partnership
with Edina Public Schools
August 2016 $500 Recreation Supervisors – 40
hours
Progress Report: Brenda McCormick, Ellen Jones
City Manager Comments: Board will propose plan to establish a pollinator garden on City or School District Property. If approved by Council,
they will implement.
Initiative 10 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Multi-year Playground Renovation Plan December 2016 0 Assistant Director – 40
hours, Public Works
Director, Park Maintenance
– 40 hours
Progress Report: Julie Strother, Ellen Jones
City Manager Comments: Recommend to remove this initiative.
Initiative 11 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Collaborate with Energy and Environment December 2016 0 Recreation Supervisors – 20
Commission on providing a recommendation
regarding bottled water sales at City facilities.
hours, Facility General
Managers – 20 hours
Progress Report: Park Board Members
City Manager Comments: Recommend to remove this initiative.
Initiative 12 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget Required Staff Support Required
Liaison
Comments
Cost Recovery Expectations (CRE) for City
recreational programs.
September 2016 0 Director – 10 hrs
Assistant Director – 20 hrs
Rec Staff – 40 hrs
Progress Report:
City Manager Comments: This was not proposed by the Park Board. Recommend this initiative be added in place of Initiative 10.
Ongoing Responsibilities
Capital Improvement Plan Review; Fees and Charges Review; Election of Officers; Work Plans
Other Work Plan Ideas Considered for Current Year or Future Years
Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park
athletic fields.
Proposed Month for Joint Work Session: June
Staff Comments:
Council Comments:
Board/Commission: Planning Commission
2016 Annual Work Plan DRAFT
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
The Planning Commission is responsible to review
all Land Use applications submitted to the City of
Edina. Land Use applications include: Variances; Site
Plan Review; Sketch Plan Review; Conditional Use
Permits; Subdivision; Lot Line Adjustments;
Rezoning; and Comprehensive Plan Amendments.
To accomplish this responsibility the Planning
Commission meets twice per month, on the second
and fourth Wednesday of the month. The Planning
Commission typically reviews 3-4 of the above
requests each agenda.
2016 No Yes. Planning Staff spends the
majority (over 70%) of its time
in support of land use
applications brought before
the planning commission and
city council. This includes
meeting with applicants,
preparing staff reports,
answering questions from the
public, preparing for and
attending meetings, and
project follow up to ensure
compliance.
Progress Report:
Initiative 2 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Small Area Plan/Density Study in the Southdale area
– Conduct a Planning Study/Density Study for the
Southdale area in conjunction with the engineering
department’s study of transportation and utility
capacity in the Southdale area.
2016 Yes - $75,000
(TIF)
Yes. Staff time required
scheduling and preparing for
meetings; preparing
background information;
coordinating with the
consultant. Estimated 15+
hours per week.
Progress Report:
Initiative 3 ☒ New Initiative
☐ Continued Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
☐ On-Going Initiative
Begin the 2018 Comprehensive Plan – 4th Quarter of
2016
2018 Yes Yes. This will require many
hours of preparation before
the work begins. We are
estimating 5-10 hours per
week, preparing a work plan,
coordinating with staff, other
commissions and the planning
commission; preparing an RFI,
assisting with consultant
selection etc.
Progress Report: 34T
Initiative 4 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Zoning Ordinance Amendments:
Signs, Lighting, Parking
2016 No Yes. As time permits, staff will
work with the Planning
Commission on Zoning
Ordinance Amendments.
Progress Report: 34T
Initiative 5 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Monitoring Residential Redevelopment standards
and ordinance
2016 No Yes. Residential
Redevelopment Coordinator
presents and update and
issues to the Planning
Commission yearly.
Sometimes Ordinance
Amendments follow to
assist. (10-20 hours.)
Progress Report: 34T
Ongoing Responsibilities
Other Work Plan Ideas Considered for Current Year or Future Years
Small Area Plan - Conduct a Small Area Plan for the Cahill and 70th Commercial area as defined in the Comprehensive Plan. May tie in to the
2018 Comprehensive Plan
Proposed Month for Joint Work Session: May
Staff Comments: We anticipate 2016 as an extremely busy year for development. We will try to
accomplish as much as we can outside of our usual “ongoing responsibilities.” The
Southdale Area Study and the Comprehensive Plan will take up most of staff and
Commission’s extra time.
Council Comments:
Board/Commission: Transportation Commission
2016 Annual Work Plan DRAFT
*Complete each section with a white background & designate it initiative is new or a continuation from the previous year
*Return to MJ Lamon by September 29
Initiative 1 ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Explore and study Community Circulator December 2016 $10,000 Yes – 12 hours
Progress Report:
City Manager Comments: Recommend to change “explore and study” to “study and report”.
Initiative 2 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Organize and host a transportation-themed event
with speaker(s).
April 2016 $500 Yes – 4 hours
CTS
Progress Report: Click here to enter text.
Initiative 3 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Work with staff to prepare Comprehensive
Pedestrian and Bicycle Plan for inclusion in 2018
Comprehensive Plan.
October 2016 No – using PACS
fund
No – staff time would be
included in department-
level work plan
Progress Report: Click here to enter text.
City Manager Comments: Change “Work with staff to prepare” to “Review and Comment on”.
Initiative 4 ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target Completion
Date
Budget
Required
Staff Support Required
Council
Approval
Enhance Edina residents’ engagement with the
transportation system:
• Review Edina To Go app and recommend
organization/categories for reporting
December 2016 No Yes – 8 hours
concerns related to streets/transportation.
• With resident input, study and identify the
primary transportation gaps/issues in the
city.
• Make recommendations for evaluation of
the Living Streets and Streets Smarts
outreach campaigns.
• Create a walking map of the City, indicating
routes and areas of interest.
Progress Report:
City Manager Comments: Reformat initiative. Make each bullet point an individual initiative.
First bullet point – change “recommend” to “provide recommendations to staff regarding”
Second bullet point – change what is currently there to read “review data from City’s QLS (2011, 2013, 2015) and conduct 2 public
meetings to identify gaps around the City’s transportation systems.
Third bullet point – add “to staff” between recommendations and for
Fourth bullet point – change what is currently there to read “provide input to staff on the creation of a walking map of the City
indicating routes and areas of interest.
Ongoing Responsibilities
Living Streets Policy/Plan:
Active Routes to School Comprehensive Plan – continue to look at opportunities for funding.
Sidewalk Plan – prioritize sidewalk (PACS Fund) projects annually
Way-finding Signage for bikeways and pedestrians
Review/revise City Code for Plan implementation
Make clear view recommendations for bicycles and pedestrians (by May 2016)
Meet with Police Department and Public Works annually to discuss shared interests.
Education and outreach activities around pedestrian, bicyclist and motorist safety
Review transportation projects in the proposed Capital Improvement Program, including annual neighborhood street reconstruction projects
Review monthly traffic safety committee reports
Review Public Works street mill and overlays and seal coat projects as to opportunities for remarking for bicycle facilities
Review transportation items in the Comprehensive Plan and make recommendations for study/implementation
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session:
Staff Comments:
Council Comments:
Date: December 1, 2015 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:Eric Roggeman, Finance Director
Item Activity:
Subject:2016-2017 Budget Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Discuss the City Council's 2016-2017 budget options.
INTRODUCTION:
The Council last discussed the 2016-2017 budget at the November 4, 2015 Work Session. At that
time, staff prepared two alternative options in addition to the staff recommended budget
option. For this Work Session, staff have prepared two additional alternatives for the Council to
discuss and consider. With the new additions, the options presently under consideration are:
Option A Staff Recommendation: 7% levy increase for 2016. This option was the basis for
the preliminary levy adopted in September.
Option B 6% levy increase for 2016 with permanent General Fund service cuts equivalent to
$320K in expenditures.
Option C 5% levy increase for 2016 with permanent General Fund service cuts equivalent to
$640K in expenditures.
Option E 5.95% levy increase for 2016 with permanent General Fund service cuts equivalent
to $185K in expenditures and other shifts.
Option G 5.95% levy increase for 2016 with permanent General Fund service cuts equivalent
to $185K in expenditures and other shifts.
Outlines for these options are attached.
ATTACHMENTS:
Description
Budget Options
2015 2016 2017 2018 2019 2020 2021
Option A (preliminary levy)
General Operating Levy 22,933,958$ 25,023,952$ 26,360,319$ 27,680,000$ 29,060,000$ 30,510,000$ 32,040,000$
Arts and Culture 20,000 20,000 20,000 20,000 20,000 20,000 20,000
City Hall Debt Service 944,400 946,000 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 409,440 385,901 388,000 420,000 424,000 422,000 424,000
Fire Station Debt Service 441,940 443,000 443,000 441,000 445,000 443,000 440,000
Public Works Facility Debt Service 1,546,600 1,561,000 1,696,000 1,694,000 1,695,000 1,688,000 1,695,000
Park Bond Market Value Levy 618,600 571,650 - - - - -
Sports Dome 1,168,000 1,167,620 1,162,500 1,168,700 1,168,900 1,163,300 1,163,300
Weber Woods - - - - - - -
Grandview Community Center Capital - - - - - - -
Fred Richards, Weber Woods & Braemar Park Capital - - - - - -
Deferred Street Maintenance - - - - - - -
CIP Levy - - - - - - -
Park Maintenance Fees - - - - - - -
Centennial Reserve Replacement - - - - - - -
Equipment Levy 1,617,072 1,680,000 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
HRA Operating Levy - - 95,000 98,800 102,800 106,900 111,200
Total Property Tax Levy 29,700,010$ 31,799,123$ 32,860,819$ 34,312,500$ 35,797,700$ 37,335,200$ 38,023,500$
Increase From Prior Year (%)7.07% 3.34% 4.42% 4.33% 4.29% 1.84%
Many estimates here, including 5% annual GF expense increases. Other levy drivers by year:
2016
No funding for new FT staff and GIS improvements as requested by staff.
Future years
No new levies for Weber Woods, Grandview, Fred Richards, CIP, GIS or other purposes.
These levies can be added in years after 2016 when decisions are made.
These projections do not include contingencies for unexpected negative impacts, like decreases in
liquor or building permit revenue. Actual costs will depend on project timing, scope, other funding,
financing costs, etc.
2015 2016 2017 2018 2019 2020 2021
Option B (2016 levy target = 6%)
General Operating Levy 22,933,958$ 24,703,952$ 26,040,319$ 27,340,000$ 28,710,000$ 30,150,000$ 31,660,000$
Arts and Culture 20,000 20,000 20,000 20,000 20,000 20,000 20,000
City Hall Debt Service 944,400 946,000 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 409,440 385,901 388,000 420,000 424,000 422,000 424,000
Fire Station Debt Service 441,940 443,000 443,000 441,000 445,000 443,000 440,000
Public Works Facility Debt Service 1,546,600 1,561,000 1,696,000 1,694,000 1,695,000 1,688,000 1,695,000
Park Bond Market Value Levy 618,600 571,650 - - - - -
Sports Dome 1,168,000 1,167,620 1,162,500 1,168,700 1,168,900 1,163,300 1,163,300
Weber Woods - - - - - - -
Grandview Community Center Capi - - - - - - -
Fred Richards, Weber Woods & Bra - - - - - - -
Deferred Street Maintenance - - - - - - -
CIP Levy - - - - - - -
Park Maintenance Fees - - - - - - -
Centennial Reserve Replacement - - - - - - -
Equipment Levy 1,617,072 1,680,000 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
HRA Operating Levy - - 95,000 98,800 102,800 106,900 111,200
Total Property Tax Levy 29,700,010$ 31,479,123$ 32,540,819$ 33,972,500$ 35,447,700$ 36,975,200$ 37,643,500$
5.99% 3.37% 4.40% 4.34% 4.31% 1.81%
Many estimates here, including 5% annual GF expense increases. Other levy drivers by year:
2016
Permanent cuts in General Fund spending from Option A of $320,000.
Future years
No new levies for Weber Woods, Grandview, Fred Richards, CIP, GIS or other purposes.
These projections do not include contingencies for unexpected negative impacts, like decreases in
liquor or building permit revenue. Actual costs will depend on project timing, scope, other funding,
financing costs, etc.
2015 2016 2017 2018 2019 2020 2021
Option C (2016 levy target = 5%)
General Operating Levy 22,933,958$ 24,383,952$ 25,720,319$ 27,010,000$ 28,360,000$ 29,780,000$ 31,270,000$
Arts and Culture 20,000 20,000 20,000 20,000 20,000 20,000 20,000
City Hall Debt Service 944,400 946,000 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 409,440 385,901 388,000 420,000 424,000 422,000 424,000
Fire Station Debt Service 441,940 443,000 443,000 441,000 445,000 443,000 440,000
Public Works Facility Debt Service 1,546,600 1,561,000 1,696,000 1,694,000 1,695,000 1,688,000 1,695,000
Park Bond Market Value Levy 618,600 571,650 - - - - -
Sports Dome 1,168,000 1,167,620 1,162,500 1,168,700 1,168,900 1,163,300 1,163,300
Weber Woods - - - - - - -
Grandview Community Center Capi - - - - - - -
Fred Richards, Weber Woods & Bra - - - - - - -
Deferred Street Maintenance - - - - - - -
CIP Levy - - - - - - -
Park Maintenance Fees - - - - - - -
Centennial Reserve Replacement - - - - - - -
Equipment Levy 1,617,072 1,680,000 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
HRA Operating Levy - - 95,000 98,800 102,800 106,900 111,200
Total Property Tax Levy 29,700,010$ 31,159,123$ 32,220,819$ 33,642,500$ 35,097,700$ 36,605,200$ 37,253,500$
4.91% 3.41% 4.41% 4.33% 4.30% 1.77%
Many estimates here, including 5% annual GF expense increases. Other levy drivers by year:
2016
Permanent cuts in General Fund spending from Option A of $640,000.
Future years
No new levies for Weber Woods, Grandview, Fred Richards, CIP, GIS or other purposes.
These projections do not include contingencies for unexpected negative impacts, like decreases in
liquor or building permit revenue. Actual costs will depend on project timing, scope, other funding,
financing costs, etc.
2015 2016 2017 2018 2019 2020 2021
Option E (2016 levy target = 5.99%)
General Operating Levy 22,933,958$ 24,690,643$ 26,177,010$ 27,490,000$ 28,860,000$ 30,300,000$ 31,820,000$
Arts and Culture 20,000 20,000 20,000 20,000 20,000 20,000 20,000
City Hall Debt Service 944,400 946,000 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 409,440 385,901 388,000 420,000 424,000 422,000 424,000
Fire Station Debt Service 441,940 443,000 443,000 441,000 445,000 443,000 440,000
Public Works Facility Debt Service 1,546,600 1,561,000 1,696,000 1,694,000 1,695,000 1,688,000 1,695,000
Park Bond Market Value Levy 618,600 571,650 - - - - -
Sports Dome 1,168,000 1,167,620 1,162,500 1,168,700 1,168,900 1,163,300 1,163,300
Weber Woods 400,000 400,000 400,000
Grandview Community Center Capital 2,400,000 2,400,000
Fred Richards, Weber Woods & Braemar Park Capital 1,200,000 1,200,000 1,200,000
Deferred Street Maintenance 200,000 210,000 220,000 230,000
CIP Levy 100,000 200,000 300,000 400,000 500,000
Park Maintenance Fees 250,000 300,000 350,000 400,000
Centennial Reserve Replacement 200,000 210,000 220,000 230,000
Equipment Levy 1,617,072 1,680,000 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
HRA Operating Levy - - 50,000 100,000 150,000 200,000 208,000
Total Property Tax Levy 29,700,010$ 31,465,814$ 33,132,510$ 35,373,700$ 38,264,900$ 42,008,300$ 42,860,300$
Increase From Prior Year (%)5.95% 5.30% 6.76% 8.17% 9.78% 2.03%
Many estimates here, including 5% annual GF expense increases. Other levy drivers by year:
2016
Permanently reduce GF spending by $185K
Permanently increase park & rec user fees by $50K
Hold vacant employee positions open for extended periods to save $50K (2016 only)
Use $50K of reserves (2016 only)
2017
Convert debt retirement in 2017 into Weber Woods purchase with interfund loan over 3 years
Create new CIP levy of $100K and increase by $100K/year after 2017
2018
Increased funding to address deferred street maintenance
Levy to replace park maintenance fees @ Centennial Lakes & Edinborough
Levy to replace Centennial Lakes annual use of reserves
2019
Fred Richards, Weber Woods & Braemar Park capital costs
2020
Grandview Community Center capital costs
These projections do not include contingencies for unexpected negative impacts, like decreases in liquor or building permit revenue.
Actual costs will depend on project timing, scope, other funding, financing costs, etc.
2015 2016 2017 2018 2019 2020 2021
Option G (2016 levy target = 5.99% with future new revenue categories)
General Operating Levy 22,933,958$ 24,690,643$ 26,177,010$ 27,490,000$ 28,860,000$ 30,300,000$ 31,820,000$
Arts and Culture 20,000 20,000 20,000 20,000 20,000 20,000 20,000
City Hall Debt Service 944,400 946,000 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 409,440 385,901 388,000 420,000 424,000 422,000 424,000
Fire Station Debt Service 441,940 443,000 443,000 441,000 445,000 443,000 440,000
Public Works Facility Debt Service 1,546,600 1,561,000 1,696,000 1,694,000 1,695,000 1,688,000 1,695,000
Park Bond Market Value Levy 618,600 571,650 - - - - -
Sports Dome 1,168,000 1,167,620 1,162,500 1,168,700 1,168,900 1,163,300 1,163,300
Weber Woods 120,000 120,000 120,000 120,000 120,000
Grandview Community Center Capital 2,400,000 2,400,000
Fred Richards, Weber Woods & Braemar Park Capital 1,200,000 1,200,000 1,200,000
Deferred Street Maintenance - - - -
CIP Levy - - - - -
Park Maintenance Fees 250,000 300,000 350,000 400,000
Centennial Reserve Replacement - - - -
Equipment Levy 1,617,072 1,680,000 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
HRA Operating Levy - - 50,000 100,000 150,000 200,000 208,000
Total Property Tax Levy 29,700,010$ 31,465,814$ 32,752,510$ 34,493,700$ 37,264,900$ 41,288,300$ 42,020,300$
Increase From Prior Year (%)5.95% 4.09% 5.32% 8.03% 10.80% 1.77%
Many estimates here, including 5% annual GF expense increases. Other levy drivers by year:
2016
Permanently reduce GF spending by $185K
Permanently increase park & rec user fees by $50K
Hold vacant employee positions open for extended periods to save $50K (2016 only)
Use $50K of reserves (2016 only)
2017
Convert debt retirement in 2017 into Weber Woods purchase with interfund loan over 10 years
New revenue category: Solid Waste Hauler Street License Fee & use funds to do maintenance that isn't done now. No levy effect.
There are many unknowns with this proposal at this time, including legal, regulatory, political and practical concerns
New revenue category: Create a new fee & use funds use funds to do maintenance that isn't done now. No levy effect.
There are many unknowns with this proposal at this time, including legal, regulatory, political and practical concerns
2018
Find ways to improve recreational enterprise operations to save $300K/year. Use savings to replace use of reserves at Centennial Lakes.
Levy to replace park maintenance fees @ Centennial Lakes & Edinborough
2019
Fred Richards, Weber Woods & Braemar Park capital costs
2020
Grandview Community Center capital costs
These projections do not include contingencies for unexpected negative impacts, like decreases in liquor or building permit revenue.
Actual costs will depend on project timing, scope, other funding, financing costs, etc.