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HomeMy WebLinkAbout2015-12-08 City Council Special MeetingAgenda City Council Special Meeting City of Edina, Minnesota Edina City Hall Council Chambers 4801 West 50th Street Edina, MN 55424 Tuesday, December 8, 2015 6:00 PM I.Call To Order II.Roll Call III.Public Hearing During "Public Hearings," the Mayor will ask for public testimony after City sta# members make their presentations. If you wish to testify on the topic, you are welcome to do so as long as your testimony is relevant to the discussion. To ensure fairness to all speakers and to allow the e%cient conduct of a public hearing, speakers must observe the following guidelines: Individuals must limit their testimony to three minutes. The Mayor may modify times, as deemed necessary. Try not to repeat remarks or points of view made by prior speakers and limit testimony to the matter under consideration. In order to maintain a respectful environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. A.Public Hearing - Tracy Avenue Roadway Reconstruction, Improvement No. BA-399, Resolution No. 2015-123 B.Public Hearing - Golf Terrace B Neighborhood Roadway Reconstruction, Improvment No. BA-420, Resolution No. 2015- 124 C.Public Hearing - Strachauer Park A Neighborhood Roadway Reconstruction, Improvement No. BA-421, Resolution No. 2015- 125 D.Public Hearing – Morningside A Neighborhood Road Reconstruction, Improvement No. BA-422, Resolution No. 2015- 126 E.Public Hearing – White Oaks C Neighborhood Roadway Reconstruction, Improvement No. BA-438, Resolution No. 2015- 127 IV.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli<cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: December 8, 2015 Agenda Item #: III.A. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Public Hearing - Tracy Avenue Roadway Reconstruction, Improvement No. BA-399, Resolution No. 2015-123 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: If the Council determines the project to be necessary, cost-effective, and feasible, Council shall adopt Resolution No. 2015-123 accepting the engineering study and approving Tracy Avenue Roadway Reconstruction, No. BA- 399, authorize plans and specifications to be completed and bids taken. INTRODUCTION: City staff initiated this project. The project involves localized rehabilitation of the sanitary sewer, storm sewer and watermain systems, new concrete curb and gutter, repair of concrete sidewalks, and complete reconstruction of pavement surfaces to bituminous. The overall project cost is estimated at $2,910,000 which includes City owned utility repairs and replacement. Funding for the project will be from a combination of special assessments, Municipal State Aid (MSA) and City Utility and Pedestrian and Cyclist Safety (PACS) funds. Staff has analyzed the project and feels that the project is necessary, cost-effective, and feasible from an engineering standpoint. ATTACHMENTS: Description Resolution 2015-123 Certification of Mailing RESOLUTION NO. 2015-123 ORDERING IMPROVEMENT FOR TRACY AVENUE ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-399 WHEREAS, a resolution of the City Council, adopted the 17th day of November, 2015, fixed a date for a council hearing on Improvement No. BA-399, the proposed improvement of Tracy Avenue Roadway Reconstruction; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of December, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: December 8, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Special Meeting of December 8, 2015, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk Date: December 8, 2015 Agenda Item #: III.B. To:Mayor and City Council Item Type: Report / Recommendation From:Carter A. Schulze, PE, Assistant City Engineer Item Activity: Subject:Public Hearing - Golf Terrace B Neighborhood Roadway Reconstruction, Improvment No. BA-420, Resolution No. 2015-124 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: If the Council determines the project to be necessary, cost-effective, and feasible, Council shall adopt Resolution No. 2015-124 accepting the engineering study and approving Golf Terrace B Neighborhood Roadway Reconstruction, No. BA-420, authorize plans and specification to be completed and bids taken. INTRODUCTION: City staff initiated this project. The project involves localized rehabilitation of the sanitary sewer, upgrades to the storm sewer and watermain systems, installation and replacement of concrete curb and gutter, construction of new concrete sidewalks, and complete reconstruction of bituminous pavement surfaces. The overall project cost is estimated at $8,165,950 which includes City owned utility repairs and replacement. Funding for the roadway cost will be from a special assessment of 100% of the roadway cost. All City owned utility improvements will be from the respective utility funds. Sidewalk improvements will be funded through the PACS fund. Staff has analyzed the project and feels that the project is necessary, cost-effective, and feasible from an engineering standpoint. ATTACHMENTS: Description Resolution Certification of Mailing Correspondences RESOLUTION NO. 2015-124 ORDERING IMPROVEMENT FOR GOLF TERRACE B NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-420 WHEREAS, a resolution of the City Council, adopted the 20st day of October, 2015, fixed a date for a council hearing on Improvement No. BA-420, the proposed improvement of Golf Terrace B Neighborhood Roadway Reconstruction; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of December, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: December 8, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Special Meeting of December 8, 2015, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk Date: December 8, 2015 Agenda Item #: III.C. To:Mayor and City Council Item Type: Report / Recommendation From:Carter A. Schulze, PE, Assistant City Engineer Item Activity: Subject:Public Hearing - Strachauer Park A Neighborhood Roadway Reconstruction, Improvement No. BA-421, Resolution No. 2015-125 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: If the Council determines the project to be necessary, cost-effective, and feasible, Council shall adopt Resolution No. 2015-125 accepting the engineering study and approving Strachauer Park A Neighborhood Roadway Reconstruction, No. BA-421, authorize plans and specification to be completed and bids taken. INTRODUCTION: City staff initiated this project. The project involves localized rehabilitation of the sanitary sewer, upgrades to the storm sewer and watermain systems, installation and replacement of concrete curb and gutter, construction of new concrete sidewalks, and complete reconstruction of bituminous pavement surfaces. The overall project cost is estimated at $4,816,835 which includes City owned utility repairs and replacement. Funding for the roadway cost will be from a special assessment of 100% of the roadway cost. All City owned utility improvements will be from the respective utility funds. Sidewalk improvements will be funded through the PACS fund. Staff has analyzed the project and feels that the project is necessary, cost-effective, and feasible from an engineering standpoint. ATTACHMENTS: Description Resolution Certification of Mailing Correspondences RESOLUTION NO. 2015-125 ORDERING IMPROVEMENT FOR STRACHAUER PARK A NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-421 WHEREAS, a resolution of the City Council, adopted the 20st day of October, 2015, fixed a date for a council hearing on Improvement No. BA-421, the proposed improvement of Strachauer Park A Neighborhood Roadway Reconstruction; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of December, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: December 8, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Special Meeting of December 8, 2015, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk Date: December 8, 2015 Agenda Item #: III.D. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Public Hearing – Morningside A Neighborhood Road Reconstruction, Improvement No. BA-422, Resolution No. 2015-126 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: If the Council determines the project to be necessary, cost-effective, and feasible, Council shall adopt Resolution No. 2015-126 accepting the engineering study and approving the Morningside A Neighborhood Road Reconstruction Project, No. BA-422, authorize plans and specifications to be completed and bids taken. INTRODUCTION: City staff initiated this project. The project involves localized rehabilitation of the sanitary sewer, storm sewer and watermain systems, removal of a sanitary lift station, replacement of concrete curb and gutter, repair of the concrete sidewalks, and complete reconstruction of bituminous pavement surfaces. The overall project cost is estimated at $3,817,000 which includes both Morningside A and White Oaks C Neighborhoods. The assessable portion of the Morningside A project is estimated at $1,284,200. Funding for the roadway cost will be from a special assessment of 100% of the roadway cost. All City owned utility improvements will be from the respective utility funds. Sidewalk improvements will be funded though the PACS fund. Staff has analyzed the project and feels that the project is necessary, cost-effective, and feasible from an engineering standpoint. ATTACHMENTS: Description Resolution 2015-126 Certification of Mailing Correspondences RESOLUTION NO. 2015-126 ORDERING IMPROVEMENT FOR MORNINGSIDE A NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-422 WHEREAS, a resolution of the City Council, adopted the 17th day of November, 2015, fixed a date for a council hearing on Improvement No. BA-422, the proposed improvement of the Morningside A Neighborhood Roadway Reconstruction; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of December, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: December 8, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Special Meeting of December 8, 2015, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk Date: December 8, 2015 Agenda Item #: III.E. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, PE, Director of Engineering Item Activity: Subject:Public Hearing – White Oaks C Neighborhood Roadway Reconstruction, Improvement No. BA-438, Resolution No. 2015-127 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: If the Council determines the project to be necessary, cost-effective, and feasible, Council shall adopt Resolution No. 2015-127 accepting the engineering study and approving the White Oaks C Neighborhood Roadway Reconstruction Project, No. BA-438, authorize plans and specifications to be completed and bids taken. INTRODUCTION: City staff initiated this project. The project involves localized rehabilitation of the sanitary sewer, storm sewer and watermain systems, replacement of concrete curb and gutter, and complete reconstruction of bituminous pavement surfaces. The overall project cost is estimated at $3,817,000 which includes both Morningside A and White Oaks C Neighborhoods. The assessable portion of the White Oaks C portion of the project is estimated at $480,600. Funding for the roadway cost will be from a special assessment of 100% of the roadway cost. All City owned utility improvements will be from the respective utility funds. Sidewalk improvements will be funded though the PACS fund. Staff has analyzed the project and feels that the project is necessary, cost-effective, and feasible from an engineering standpoint. ATTACHMENTS: Description Resolution 2015-127 Certification of Mailing RESOLUTION NO. 2015-127 ORDERING IMPROVEMENT FOR WHITE OAKS C NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-438 WHEREAS, a resolution of the City Council, adopted the 17th day of November, 2015, fixed a date for a council hearing on Improvement No. BA-438, the proposed improvement of the White Oaks C Neighborhood Roadway Reconstruction; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of December, 2015, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: December 8, 2015 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Special Meeting of December 8, 2015, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk