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HomeMy WebLinkAbout2002 HRRC MinutesMembers Present Jim Campbell Carol Carmichiel Betsy Flaten Sharon Ming Tom Oye Eileen Supple Greg Winter EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 22, 2002 7:00 PM — COUNCIL CHAMBERS Members Absent Bert Finsand Idelle Longman Staff Susan Heiberg Approval of Minutes Eileen Supple's motion to approve the minutes of December 18, 2001, was seconded by Tom Oye; the motion carried. CDBG Funding After deliberating four requests, Sharon Ming's proposal to approve the following budget for 2002 Community Development Block Grant funding was seconded by Greg Winter: Greater Minneapolis Day Care Association $15,041 HOME $9,350 CASH $1,000 HomeLine $1,000 The motion carried. Response to Frank Hinds Upon communication with Sharon Ming, Frank Hinds, an Edina resident, requested that the Commission send him a letter indicating that the School Superintendent, Dr. Ken Dragseth, had not filed a written complaint with the Commission regarding the Hinds' tombstone display on Halloween of 2000. Therefore, the Commission proceeded to reference meeting minutes of November 27, 2000, December 19, 2000, and January 23, 2001, noting that the record showed no formal written communication from Dr. Dragseth. It was disclosed that at the joint School Board/Human Relations Commission meeting on 11-27-00, Dr. Dragseth had voiced a concern—not a formal written complaint—regarding the tombstone incident, questioning "how and if the Commission gets involved in community issues." As a result, the Commission drafted a letter to him, stating that "it would overstep its established boundaries if it became formally involved in this issue." The letter was sent to Dr. Dragseth on December 20, 2000. Slate of Officers On behalf of the Nominating Committee, Betsy Flaten and Jim Campbell presented the following slate of officers for 2002: Chair, Sharon Ming 1:t Vice Chair, Greg Winter 2nd Vice Chair, Eileen Supple Tom Oye's motion to approve the slate of officers as presented was seconded by Carol Carmichiel; the motion carried. Membership Regarding the recent resignation of Bert Finsand, the Commission noted that there are now two openings for appointment by the City and two by the School District. It was suggested that a folder be created for the City Council and School Board Members, containing applications for appointment along with the mission, beliefs and parameters of the Commission. Additionally, it was recommended that folders with cover letters go to each community organization. Eileen Supple will oversee this project. Meeting Dates for the Calendar Year The fourth Tuesdays were confirmed for meeting dates for 2002 except for two changes: March 26 at 7:30 PM, and December 17 at 7:00 PM. Plan of Action for 2002 On the Calendar of Events, two items were edited: 1) CDBG was moved from February to January; and 2) budget assumptions were added to the annual planning and priorities process for coming year. The List of Ongoing Review was edited, and items were moved elsewhere except for the Bias/Hate Crime Response Plan. Project Possibilities were discussed and selected for 2002: 1) Senior Outreach Neighborhood Coordinator assessment—Greg Winter; 2) Commission brochure—Eileen Supple; 3) Bias/Hate Crime Response Plan review, including identifying leaders in the community and availability of training for Police officers— Eileen Supple, Carol Carmichiel and Idelle Longman; 4) Calendar of provider visits to Commission meetings, including Community of Nations, Chemical Health Coordinator at the High School, The Storefront Group, and Edina Chemical Health Partners. At the February Commission meeting, Greg Winter will oversee the review of the budgeting process, the planning and priorities process and relationship building. In 2003, the Commission will create an outreach group to connect with people/groups from the list of relationships. Hennepin South Services Collaborative Sharon Ming reported that the City of Edina and the School District have submitted the intent to withdraw from the Collaborative. At the present time, a neutral committee is being formed to study the issues, looking specifically at ways to configure a local collaborative, to include a research and planning entity, and determine a budget. The committee will report its findings to the School Board and the City Council in May. The Community Council is seeking ways to raise an additional $10,000. FamiLink Edina has been actively and successfully serving residents, with the social workers in the schools using the center. There have been eight referrals from the Police Department. Collaborative Council of the School District Eileen Supple reported that this Council is advisory to the School District regarding "The Choice is Yours" program. Diversity strategies must be submitted from each of the schools. On the recent holiday—Martin Luther King Day—small-group discussions were available for the teachers. This is now the second year of marketing to bring families into Edina. Used band instruments are being sought for children who cannot afford private lessons. Human Mosaic Project Betsy Flaten reported that the Project had been funded and that it was a successful event at the High School. Next Meeting Other than reviewing the budgeting process, planning and priorities, the scope of the Senior Outreach Neighborhood Coordinator Assessment will be addressed at the February meeting. Adiournment There being no further business, the meeting was adjourned at 9:00 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, FEBRUARY 26, 2002 7:00 PM — LOWER LEVEL MEETING ROOM Members Present Betsy Flaten Idelle Longman Sharon Ming Tom Oye Eileen Supple Greg Winter Members Absent Jim Campbell Carol Carmichiel Guest Linda Masica Staff Susan Heiberg Approval of Minutes Betsy Flaten's motion to approve the minutes of January 22, 2002, was seconded by Tom Oye; the motion carried. Planninq Calendar The "Annual Events Calendar" was reviewed and referred to as a fixed calendar for the year. The "2002 Projects List" was discussed, and two items were added—an RPC investigation and the diversity initiative of the School District. Betsy Flaten, Kathy Iverson and Chace Anderson will meet regarding the position of Chemical Health Coordinator at the High School. Betsy also reported that she had met with the Coordinator of the Community of Nations Project—Anab Gulaid—who would be willing to meet with the Commission. Betsy and Eileen Supple sit on the Community Collaboration Council of the School District, and they reported that one proposed action plan for next year will be to work with parents in the community to explain "The Choice Is Yours" program. Eileen reported that the Council may recommend to the School Board an action plan to find ways to educate the community -at -large and to connect with the faith community. A missing link is the adult population, and there is a need to encourage new families with children in the schools. Another issue is that the children need to become more culturally competent. In light of Edina's intent to pull out of HSSC, Research, Planning and Coordination (RPC) was added to the list of Projects for 2002. This will keep the Commission connected to the Community Council in a helpful way. Eileen reported on the Bias/Hate Crime Response Plan, having seen a video on the training of Police officers regarding what constitutes a hate crime. According to the law, the Police do not have to agree that it is a hate crime, but they are obliged to pass it on. Idelle Longman and Carol Carmichiel will bring the Plan back to the Commission for discussion, identifying training opportunities and community leaders. Chief Siitari's suggestions in a letter sent to the Commission need to be reviewed. Greg Winter's motion to approve the Events Calendar—adding the RPC investigation and the diversity initiative of the School District's Collaborative Council—and the 2002 Projects was seconded by Betsy Flaten; the motion carried. Budget Process Greg Winter conducted a review and discussion of the Commission's budget process. The "Request for Funds" form and the cover leiter to providers should be examined and perhaps updated; Greg and Eileen Supple volunteered to do this and report back in March. The Commission needs to become more proactive in determining priorities for funding in light of the limited money available. Children and elders have been the main focus in the budgeting process. The question was raised as to whether values could be placed on the funding priorities. Can this be done on a demographic basis? And what criteria is used to spread the money out? The minutes of May 22, 2001, were pointed out with its reference to a revision of the process for 2003 funding. Before RFP's are sent out, the Commission needs to be ready with a formal process in place. There should be a method to measure the success that the funding provides. Additionally, the Commissioners should agree beforehand that RFP's will not necessarily be funded if things do not fit. This information could be added to the request form. A suggestion was made to program money into projects to benefit the community, which could mean a greater amount of seed money for identifying trends rather than putting little bits of money into providers. The basic question: How do we want to see human services delivered in Edina? The Commission should continue to develop good relationships with other bodies. It was suggested that the Commission could get involved in the RPC process, perhaps as a replacement body for the former commission. What kind of formal structure should be in place to get feedback regarding human service needs? FamiLink Update Sharon Ming reported that the Superintendent formed a study group to examine available options to best provide services to the residents of Edina which are currently being administered by FamiLink Edina. The School District values the Revenue Enhancement dollars generated from participating in a collaborative. It has been demonstrated that the citizens of Edina value their own resource center. The group will look at the information and discuss justification for being independent, methodology for the transition and how to get things in order to go before the State. Hennepin County has representation on this group and will be helpful in looking at Edina standing alone. Senior Outreach Neighborhood Coordinator Process With the help of Val Burke at FamiLink, Greg Winter will write an RFP for a one-year network assessment of: 1) existing or potential volunteer support services for frail, older residents, and 2) the coordination of existing networks. This RFP process could be opened up to include people from the Humphrey Institute and Senior Community Services as well as Jeanne Massey. Next Meeting Due to the City Council's Annual Meeting at Braemar Clubhouse on March 26th, the Commission will meet at 7:30 PM that night in the Council Chambers. Works in progress (projects) will be updated: the senior outreach process, the Commission brochure, the Bias/Hate Crime Response Plan, the diversity initiative, and the budget process. Anab Gulaid, Community of Nations Coordinator, will be invited to speak at the Commission's April meeting. Adjournment There being no further business, the meeting was adjourned at 8:55 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 26, 2002 7:30 PM — COUNCIL ROOM Members Present Staff Jim Campbell Susan Heiberg Carol Carmichiel Betsy Flaten Janice Joshua Idelle Longman Sharon Ming Tom Oye Wayne Prochniak Eileen Supple Greg Winter Welcome and Introductions Chair Ming welcomed two new Commissioners—Janice Joshua and Wayne Prochniak—and introductions were made around the table. Approval of Minutes The motion of Betsy Flaten to approve the minutes of February 26, 2002, as amended was seconded by Tom Oye; the motion carried. Request for Funding Form 2nd Vice Chair Supple distributed an updated draft of the "Request for Human Services Funding" form. The cover page is designed to adequately summarize answers to pertinent questions required of every provider submitting requests for funding; attachments may be included. The back side refers to additional required information that the Commission will need to see and review. It was recommended that an additional question be asked: "Describe clients served, including characteristics, numbers and where they reside." Before the April meeting, the Commission is asked to review the draft form and be prepared to talk about a criteria for funding human services. Should the Commission continue to require the submission of quarterly reports from funded providers? The grid of the City's funding history of human services will be included with the packet for the next meeting. Bias/Hate Crime Response Plan Idelle Longman and Carol Carmichiel had previously met to examine the Bias/Hate Crime Response Plan developed by the Commission and approved by the City Council in May of 1997. It was agreed that a sub -committee of the Commission needs to sit down with representatives of the Police Department and review the Plan. Research should be conducted to find out what other plans are in place. Mort Ryweck, Project Coordinator for the League of Minnesota Human Rights Commissions, would be an excellent resource as the plan is revisited. Senior Outreach Neighborhood Coordinator Assessment Greg Winter submitted a draft RFP for providers to respond with their methodology for developing a network assessment regarding informal networks coordinating services to senior residents. The concept of a senior outreach neighborhood coordinator is similar to the Elderberry Institute's "Living at Home/Block Nurse Program," which provides an alternative to institutionalized living. It is all about neighbors helping neighbors. HRC Brochure Eileen Supple met with Jennifer Wilkinson, the City's Communication Coordinator, to submit changes for a revised brochure for the Commissioners' consideration and to come to a decision before the end of May. Because of the School Board appointments to the Commission, the project should be coordinated with District staff. There will be a draft brochure to review at the May Commission meeting. School District Diversity Initiative Betsy Flaten reported that WMEP has sponsored inter -district retreats given by Youth Frontiers around the issues of diversity and respect. The Diversity Initiative's action plans include: • Continued staff development • Continued seed program • Continued study of differentiation of learning A new area being formulated concerns parent and community awareness. There is continuing support for parents and students in the Choice Is Yours program, with 54 students currently enrolled. Additionally, there has been an improvement in curriculum writing and resources. After the School Board reviews and approves the plan in May, the Commission can look at ways to get involved. A suggestion was to help coordinate the reading of a book by the whole community. Edina Resource Center Jim Campbell reported on behalf of the School District's Study Group, whose purpose was to examine available options to best provide services to the residents of Edina which had been administered by FamiLink Edina. The State of Minnesota approved Edina's request to become its own family services collaborative, and the Study Group proceeded to evaluate the two resource center models—FamiLink and an independent Edina Resource Center. The Group recommends that Edina have its own center, as it is more cost effective, more accountable to the community and allows for more flexibility in service. The Group will go before the School Board on April 22 to make the recommendation. Regarding research, planning and coordination, the Group additionally recommends that the Human Relations Commission and other designated appointed representatives take a critical look at how research and planning dollars for the community of Edina could be best spent. Jim, Greg Winter and Sharon Ming will begin the process of investigation. Edina Chemical Health Partners Betsy Flaten reported that the Student Services Committee of the High School is looking into the feasibility of having an on-site chemical health coordinator. The conclusion will be brought before the School Board. New Business • The Commission may look at having a retreat. • The Commission may not be involved in the City's Annual Volunteer Recognition if a lead for recognition of an elementary teacher does not appear to be justified. Adjournment There being no further business, the meeting was adjourned at 9:20 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 23, 2002 7:00 PM — LOWER LEVEL MEETING ROOM Members Present Jim Campbell Carol Carmichiel Janice Joshua Sharon Ming Tom Oye Wayne Prochniak Eileen Supple Greg Winter Members Absent Betsy Flaten Idelle Longman Guests Cynthia Barrientos Leo Espinoza Staff Susan Heiberg Community of Nations Leo Espinoza, Community of Nations' Cultural Liaison, was introduced and welcomed. He introduced Cynthia Barrientos, Coordinator for Latin Experience, who provides culturally -relevant information through television programming. Leo explained that the great needs of immigrants in the community can be looked at as an opportunity, considering the purchasing power and a market that cannot be ignored. There is a need to empower the immigrant families and make them self- sufficient. Major issues for them are employment, housing and health insurance. To take advantage of opportunities, it is very important that immigrant families learn English and get an education, breaking the language barrier. Leo explained that the Community of Nations is a collaborative project which is focused on building a bridge between local immigrant communities, services and community institutions. As a result, this bridge will help local immigrants access community resources and build cultural understanding among and within the communities. The City of Edina is funding the project for the year 2002 in the amount of $5,000. Flyers which help promote the project are available at job services, health providers, schools and churches. The project's goal is to empower immigrants to become leaders in their own communities. In the first two-month period of the project, 133 Latinos were served, 60 east European, 10 Southeast Asian and 23 Somalis. The project will be funded for two years. In the meantime, training and immigration seminars will be provided for employers. Approval of Minutes The motion of Tom Oye to approve the minutes of March 26, 2002, as amended was seconded by Janice Joshua; the motion carried. Funding Process At the May meeting, the Commissioners will be assigned to specific proposals for study and discussion at the June meeting. Eileen Supple reported that the form has been revised to create an executive summary for easier review; discussion took place regarding what should be included or changed. It was suggested that an RFP be placed in the Edina Sun -Current so that other providers can address the request and respond if appropriate. The dates of July 23rd for the hearing and July 30th to develop a proposed budget were recommended. The motion of Greg Winter to approve the revised RFP was seconded by Tom Oye; the motion carried. Senior Outreach Assessment Greg Winter reported that he met with Val Burke to redo the RFP for a senior outreach assessment for Edina. It was recommended that this RFP be sent to Senior Community Services, Jeanne Massey, The Normandale Ministry for Healing and Wholeness, Bloomington Public Health, Edina Senior Center, Edina Community Library, and Fairview Southdale Hospital. At the next Commission meeting, the revision and transmittal of the RFP will be finalized. Bias/Hate Crime Response Plan Review Nancy Atchison and Jim Zappa have been asked to help the Commission evaluate the need to revise the Bias/Hate Crime Response Plan. Jim will contact Nancy in May to begin the discussion and then connect with Carol Carmichiel and Idelle Longman. At some point in time, a meeting with the Police Chief will take place. During this process, copies of other response plans will be reviewed. Research, Planning and Coordination Sharon Ming reported that the School Board heard a presentation from the Study Group commissioned by the District to evaluate two resource center models—FamiLink and the Edina Resource Center—to determine whether or not Edina should have its own resource center and be separate from HSSC. The Group recommended that Edina have its own stand-alone center, and it was favorably received and approved by the School Board. The Study Group also recommended that the Human Relations Commission take a critical look at how the RPC dollars for Edina could be best spent. At the last City Council meeting, the Council delegated this task to HRC. The question to be answered is: In separating from HSSC, will Edina still qualify for County funding for research, planning and coordination? The Commission needs to define its method of study, determine who to include and work with Val Burke. Greg Winter, Jim Campbell, and Sharon Ming will oversee this process and begin by talking to Hennepin County. Commission Brochure Eileen Supple will share ideas for the new brochure with the Commission at the next meeting. Edina Resource Center New information cards were handed out for the Edina Resource Center with its new phone number -952-848-3936. The website address will be up and running soon—edinaresourcec enter.com. Tri -City Partners Tri -City Partners—a collaborative of Richfield, Edina and Bloomington to promote health, reduce risks and build assets in youth and communities—is again sponsoring an ad endorsement in the Sun -Current to encourage parents to keep alcohol out of the hands of teenagers and to prevent underage drinking. City, School and community organizations signed this endorsement, as well as individuals on behalf of their groups. It was agreed that the Human Relations Commission as a body should be included in the endorsement next year. Guest at the May Commission Meeting Brent Pavia, Chair of the Richfield Human Rights Commission, is interested in interacting with Edina's HRC and will visit at the beginning of the Commission's May 28th meeting. Adjournment There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 28, 2002 7:00 PM — COUNCIL ROOM Members Present Members Absent Guests Jim Campbell Eileen Supple Sandra Levine Carol Carmichael Brent Pavia Betsy Flaten Janice Joshua Idelle Longman Sharon Ming Tom Oye Wayne Prochniak Greg Winter Staff Susan Heiberg Richfield Human Rights Commission Brent Pavia, Chair of the Richfield Human Rights Commission, and Sandra Levine, member of the Commission, were introduced and welcomed. Brent explained that his Commission is both reactive and proactive, and it always stands behind the appreciation of diversity in the community. Brent indicated that he hoped that the two commissions could become acquainted as they look at common issues and consider doing something jointly. The League of Minnesota Human Rights Commissions originally helped create the local commissions, and Brent reported that his Commission would like to get items on their agenda. Areas that his Commission is considering are: • Ways to discern underlying issues in the community • How to recruit more people to serve on working committees • Obstacles to housing • Education • Employment • Public services • How to detect an underserved population • The impact of the immigrant population Brent asked that he be placed on the Commission's mailing list in order to stay in touch and to consider opportunities for joint ventures. Approval of Minutes Greg Winter's motion to approve the minutes of the Commission meeting of April 23, 2002, as amended was seconded by Carol Carmichiel; the motion carried. Proposals for Funding RFP's have been sent to providers currently funded by the City, and an ad in the Sun -Current invited other providers to participate in the process. The deadline for proposals to be returned to City Hall is Monday, June 3rd. The Commissioners agreed to "do diligence" with each one's individually -assigned proposal, as well as read all of the proposals and then come to the June meeting prepared to ask questions. Assignments are: • The Storefront Group - Wayne Prochniak • Senior Community Services - Carol Carmichiel • Cornerstone - Idelle Longman & Eileen Supple (will be called) • VEAP - Janice Joshua • Women in Transition - Jim Campbell • The Bridge - Greg Winter • Family & Children's Service - Sharon Ming • Community of Nations Project - Tom Oye & Betsy Flaten Senior Services Assessment The RFP for an assessment of informal and formal resources available for senior residents was reviewed and edited. A cover letter was created to be sent with the RFP to Jeanne Massey and Adele Mehta of Senior Community Services. Finally, another letter was created to send to Val Burke at the Edina Resource Center, Molly O'Brien Bianski at Fairview Southdale Hospital, Marcia Wattson at the Edina Community Library, Jean Sigford at Normandle Ministry for Healing and Wholeness, and Susan Weigle at the Edina Senior Center, for the purpose of forwarding the original cover letter and RFP to other appropriate sources. Proposals (a description of how the project would be completed, a timeline for completion and a cost estimate) are due June 28th, 2002. Bias/Hate Crime Response Plan Sharon Ming shared that Police Chief Siitari reported a bias crime occurring in May on Brookview Avenue. The victim—an 83 year-old woman—received a two-page letter (not mailed but dropped off in her mailbox) with obscenities and anti-Semitic comments. The letter made reference to her being Jewish and widowed, and neither is true. The letter—the only one of its kind—was signed by the Edina -Palestinian Liberation Front (unknown group), and the incident is being investigated. Chair Ming contacted the victim to offer support and determine what further response from the City or community may be appropriate according to the Response Plan process. Idelle Longman reported that Mort Ryweck of the League of Minnesota Human Rights Commissions would be willing to come to a meeting of the Commission to discuss the Response Plan and the process. Betsy Flaten offered to work with Idelle and Carol Carmichiel to discuss what direction should be taken. RPC Study Group Chair Ming reported the RPC Study Group was created to review the organizational structure and accomplishments of RPC (Research, Planning and Coordination) and to consider all alternatives as to how the community of Edina should organize and provide RPC in 2003 and beyond. The participants include three Human Relations Commissioners—Jim Campbell, Sharon Ming and Greg Winter—as well as the following individuals: • Val Burke - Edina Resource Center • Yl Du and Doug Johnson - School District • Rex Holzemer - Hennepin County • Linda Masica - City Council Member • Joyce Repya (Planner), Dave Velde (Sanitarian) and Susan Heiberg (Human Services) - City of Edina The recommendation of the Study Group will be reported to the Human Relations Commission at its June meeting. Adjournment There being no further business, the meeting was adjourned at 9:20 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION Members Present Jim Campbell Carol Carmichael Janice Joshua Sharon Ming Tom Oye Wayne Prochniak Eileen Supple Greg Winter TUESDAY, JUNE 25, 2002 7:00 PM — COUNCIL ROOM Members Absent Betsy Flaten Idelle Longman Staff Susan Heiberg Approval of Minutes Tom Oye's motion to approve the minutes of the May 28, 2002, Commission meeting was seconded by Jim Campbell; the motion carried. Senior Assessment RFP An RFP for an assessment of resources available for senior residents was sent to Jeanne Massey and Adele Mehta and passed on to the following for their information and/or referral to others: Val Burke of the Edina Resource Center, Molly O'Brien Bianski of Fairview Southdale Hospital, Marcia Wattson of the Edina Community Library, Jean Sigford of the Normandale Ministry for Healing and Wholeness, and Susan Weigle of the Edina Senior Center. Questions are to be directed to Greg Winter, and proposals are due at City Hall by Friday, June 28+h. Conclusions of the RPC Study Group Chair Ming shared the Executive Summary of the RPC Study Group and its conclusion that the City should withdraw from participation in the RPC activities of HSSC. The Group also recommends continued City funding of RPC efforts with the expectation that a newly -defined structure be created to carry out the responsibility of research, planning and coordination of human services in Edina. As the structure works to assure responsibility and accountability within the community for the RPC function, it would establish collaborative and community-based projects for Edina while promoting continuity and focus. With this recommendation in mind, the Commission concluded that the next steps are to decide how the structure will look, to develop a method for defining projects and to determine a strategy for relating to partners. The outcome for RPC should be action within the broad-based community as the City works closely with the School District and other partners. Greg Winter's motion to approve the Executive Summary of the RPC Study Group was seconded by Janice Joshua; the motion carried. Greg Winter's motion to develop a cover letter for the Study Group's Executive Summary for presentation to the City Council was seconded by Eileen Supple; the motion carried. Proposals for Funding Each Commissioner fielded questions pertaining to his/her assigned proposal. These questions will be shared with the providers so that answers can be mailed to City Hall and then redirected ASAP to the Commissioners before the hearing on July 23rd. There are eight providers submitting proposals, and the hearing will begin around 4:30 PM. Dinner will be served during the course of the evening. Adjournment There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION HEARING FOR 2003 FUNDING TUESDAY, JULY 23rd, 2002 4:30 PM - COUNCIL CHAMBERS Members Present Member Absent Staff Jim Campbell Greg Winter Susan Heiberg Carol Carmichiel Betsy Flaten Janice Joshua Idelle Longman Sharon Ming Tom Oye Eileen Supple Wayne Prochniak The Storefront Group - Pat Dale & Marion London • Requesting $5,000 (2002 funding is $18,575) The Storefront Group is proposing a different level of service which is community centered. It is Diversity Topics and Tools—a series of two-hour presentations on topics that reflect the interests and needs of the community and that provide cultural competence skills to families. Examples of topics are prevention skills, safety skills, raising competent and resilient kids, valuing diversity, identifying learning style differences, and communication skills. This program would support the multi -cultural education initiatives within the schools, the City's Vision 20/20 strategic plan, the Connecting With Kids initiative, and it would help to develop a more culturally competent community that is inclusive of all its residents. The Bridge - Brenda Shores • Requesting $2,500 (2002 funding is $2,500) The mission of The Bridge is to provide youth with safe shelter, assist in the resolution of family conflicts and reunite families whenever possible. Through comprehensive prevention and early intervention services, including street outreach, 24-hour telephone and walk-in counseling, emergency therapeutic shelter, family counseling, outreach and aftercare, The Bridge's program helps to prevent youth homelessness, reduce family violence and strengthen family relationships. As an emergency services program, The Bridge served 13 Edina residents in 2001. Cornerstone - Rick Huber & Heather Magnuson • Requesting $5,100 for advocacy and $10,000 for intervention (2002 funding is $15,100 combined) Cornerstone provides advocacy for victims of domestic abuse. Victims and their children are helped to overcome the barriers they encounter in their struggle to live violence -free lives. Through short-term safe housing, Cornerstone provides shelters and meals for two to three days for persons in imminent danger of domestic assault. Their 24-hour Help Line provides immediate access to emergency services. The program's goals continue to be providing comprehensive services to victims of domestic violence, increasing the resiliency of youth, educating about the issue of domestic violence, providing volunteer service opportunities, increasing the safety of victims, providing affordable housing with a continuum of supportive services, and assisting participants in obtaining permanent housing. In 2001, Cornerstone served 102 Edina residents with 876 hours of direct service. Cornerstone's Intervention Program works within the Criminal Court arena to make sure that people who assault their partners are held accountable by entering a guilty plea to the domestic assault. The Program supports the victim throughout the entire process to help her/him with safety issues, "hear" what type of treatment program would work best in each specific case, and work towards a satisfactory disposition to each case. When the abuser is involved in a treatment program or serving a sentence in the workhouse, the victim is encouraged to come into Cornerstone and attend a support group and access services for the children in the home. Cornerstone's Criminal Justice System utilizes a 24-hour crisis line and is available 24 hours a day, 365 days a year for Police referrals and victim support services. In 2001, the Intervention Program served 83 Edina residents with 495 hours of direct service. Senior Community Services - Adele Mehta • Requesting $26,593 (2002 funding is $20,000) Senior Community Services identifies, develops, coordinates and provides services that help meet the needs of people 55 and older. The Senior Outreach Program assists vulnerable adults to remain independent in the community and assists them and their families in securing and monitoring needed services, including counseling for issues such as financial concerns, housing changes, medical insurance, grief and depression. There were 435 Edina residents served by the Senior Outreach Program in 2001 with 1,784 hours of direct service. Women in Transition - Lonna Szczesny • Requesting $5,035 (2002 funding is $5,000) The Women in Transition Program provides specialized career development and employment services to low-income women in crisis, enabling them to secure stable employment to support themselves and their families. Their services are provided on a sliding fee based on the participant's current income and ability to pay. Through this program, women establish realistic goals based on skills, aptitudes and interests. As a prevention program, it has evolved into a workshop -based career services provider for those struggling to make ends meet without relying on welfare or other public assistance. In 2001, the City of Edina's funding provided workshop services to ten Edina residents. VEAP - Karen Bonick • Requesting $15,000 (2002 funding is $15,000) VEAP helps individuals who cannot financially, physically or emotionally provide for their own well-being in the following ways: back -to -school supplies, emergency financial assistance, food shelves, vouchers, furniture, holiday meals and transportation. VEAP serves residents who are low-income, disabled or elderly, with a focus on the ongoing effects of poverty, the problems of hunger and isolation. A typical Edinan served is an elderly widowed woman in need of transportation. There is rare turnover of VEAP volunteers, with 1000 providing over 30,000 hours of service. In 2001, 2,024 units of service were provided to approximately 250 Edina households. Family & Children's Service - Roger Grusznski Requesting $5,000 (2001 funding was $2,200; not funded in 2002) This request is to specifically support the Family Strengths and Community - Building Program, which would involve staff working closely with Yorkdale Townhomes management and residents and Common Bond's Advantage Center staff to determine unmet needs for the Edina residents who live in the neighborhood. Needs identified so far are: improving communication between management and residents, improving safety, developing neighborhood watch groups, tutoring, and finding youth activities. Community -building activities planned are family strengths workshops, community gatherings and networking. There will be no charge nor cost reimbursement for the services. 100 Edina residents can be served through this grant. Community of Nations - Jennine Staven Requesting $5,000 (2002 funding is $5,000) This is a four-year project working to foster a positive multicultural environment in South Hennepin, strengthen immigrant families and increase the cultural competence of South Hennepin institutions. The first year has been absorbed by creating a team of liaisons, setting up program systems, developing marketing materials, conducting community outreach, and establishing a framework for year two. In year two, the project will continue working directly with clients, Edina providers and employers, and it will also focus on community outreach initiatives and events to reach isolated immigrant families. Over the last year, the liaisons worked with ten Edina families, 50 school personnel received cultural training, and 65 Edinans attended workshops. Minneapolis Mediation Program - Michele Moore 0 Requesting $4,000 (first-time request for funding) This program strives to promote the use of mediation, conciliation and training throughout the metropolitan area, with services free of charge or for a nominal administrative fee. Edinans have primarily utilized the mediation services for issues regarding as business, relationship/family, neighborhood and landlord/tenant, and 58 volunteer mediators have been trained in these areas. The program is focused on providing dispute resolution services and training to all people but is focused especially on those whom traditional methods don't serve well or for whom the methods would be detrimental or costly. In 2002, the program expects to serve approximately 50 Edina residents. EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 24, 2002 7:00 PM — COUNCIL ROOM Members Present Members Absent Staff Jim Campbell Carol Carmichiel Susan Heiberg Betsy Flaten Idelle Longman Janice Joshua Sharon Ming Tom Oye Wayne Prochniak Eileen Supple Greg Winter Approval of Minutes Wayne Prochniak's motion to approve the minutes of June 25, 2002, July 23, 2002, and July 30, 2002, was seconded by Tom Oye; the motion carried. Update of 2002 Calendar and Projects A report regarding the Diversity Initiative will be given at a later date. Eileen Supple and Carol Carmichiel were removed from the Bias/Hate Crime Response Plan task force, and Wayne Prochniak, Betsy Flaten and Jim Zappa were added. City Council Budget Hearing Chair Ming will present the 2003 proposed human services budget to the City Council at its October 1 n Council Meeting. Senior Outreach Assessment Proposals Proposals having been received and reviewed, Greg Winter and Eileen Supple presented the following for a senior outreach assessment: 1) Jeanne Massey 2) Improve Group 3) Senior Community Services 4) Edina Community Education Services Greg and Eileen reported that Jeanne Massey's proposal appears to be the right one to accomplish the Commission's plan and that she has the expertise to do the research. The Commission is looking for new information and ideas which Jeanne should be able to provide. However, with her proposed amount exceeding the $5000 budgeted, she would have to cut back the scope of work. Nevertheless, Jeanne's proposal in its entirety would be a benefit in learning what is not out there. Therefore, the Commission discussed how her entire proposal could be accepted and concluded that the balance could be funded in 2003. Greg Winter's motion to accept Jeanne Massey's Senior Outreach Assessment proposal in its entirety for the complete project was seconded by Betsy Flaten; the motion carried. Wayne Prochniak's motion to use the $5000 set aside in the 2002 budget and the remaining $1750 from the 2003 budget, with this spelled out in a contract prepared by the City, was seconded by Eileen Supple; the motion carried. It was suggested that Jeanne Massey begin the project in the middle of October and come to the next Commission meeting with Debra Ehret, with whom she would be in partnership. Bias/Hate Crime Response Plan Wayne Prochniak reported that he and the sub -committee (Betsy Flaten, Idelle Longman, and Jim Zappa) had met twice. This group has looked at examples of other plans and compared them to Edina's plan. Additionally, contacts have been made with other commissions to ask how their plans are working. It was noted that the School District has policies about harassment and discrimination which have not been updated. It was determined that the City's response network was incomplete and that more members need to be identified, such as the faith community. Overall, the following observations were made: • The current plan is looked at favorably, and the Police Chief's suggestions were appropriate. • The City's definition of hate crime is out of date; a new one needs to be developed. • A revision in the process should be made to take into account the word changes. • The faith community representative on the Community Council should serve on the network. • The City could work with the School District, the Police Department and the Resource Center to explore training for network responders. Betsy Flaten offered the following hate crime definition: "A hate crime, as defined by criminal statute (Minnesota Statute Section 609.2231, Subd.4), is a criminal act committee against a person, institution, or property, of which the primary motivation is the victim's affiliation with a protected class. This includes such criminal acts as arson, assault, vandalism, threats, harassment, and physical acts of violence. State law established the following protected classes: race, color, religion, gender, sexual orientation, age, disability and national origin. A recent change in the law allows for the perception of either the victim or the police officer regarding the bias motivation of the crime to cause it to be categorized as a hate crime. Convictions resulting from hate crimes carry enhanced penalties. Hate crimes are different from discrimination complaints. Although discrimination is against the law, it is not a crime, but rather a civil matter." A meeting was recently held with Police Chief Siitari regarding the relationship with the School District. The Chief approved of Eden Prairie's Police Directive; it appears that the referral and authorization form takes data privacy into consideration. The idea of doing some training has been positively received; a training video could be used. There will be a meeting with Ken Dragseth on October 10th regarding the interfacing of the School District and the Police Department. Dr. Dragseth will be invited to help plan the training, with the work being done by Mort Ryweck in the range of $300. At the next Commission meeting, the sub -committee hopes to have the newly -revised plan ready to discuss the Police Department's needs for policies and procedures. A number of communities have adopted the name "Hate Crime and Community Response Network." It was suggested that a handbook be created with the appropriate telephone numbers in the network. Research, Planning & Coordination (RPC) Having withdrawn from HSSC, Chair Ming reported that nothing has happened at this time to establish a means for providing research, planning and coordination of human services. She, Valerie Burke and Susan Heiberg will be meeting to discuss a process and perhaps set up a brain -storming session with various people. Chair Ming also reported that there will be two Community Mapping Breakfasts sponsored by the Alliance for Families and Children of Hennepin County to: • Identify community services for children 0-18 • Prioritize gaps in service for children • Develop strategies School Chemical Health Coordinator Position Janice Joshua will be the Commissioner linked to the School District's process of working to determine and define the position of a School Chemical Health Coordinator. It appears that the District has its funding in place and will be moving forward with the search process. It has been clarified that this coordinator will work with Edina Chemical Health Partners (ECHP)—a community group promoting health attitudes, norms and behaviors involving alcohol, other drugs and violence by developing collaborations within Edina —the City, the School District, Tri - City Partners, faith community and other community organizations. Human Relations Commission Brochure Eileen Supple reported that there needs to be consensus among the Commissioners regarding a brochure. It was agreed that "less is more" and that photos are unnecessary. What is the message the brochure is sending, and is it informational? is it more of a marketing piece than informational? The brochure should be a way to share what the Commission does and have it done in the best possible way. It would be easier to read if the text were changed into bullets. Information regarding the law could be added as an insert. Chair Ming will assist in the redo of the draft, and the Commission will look to next year for the completed brochure. Edina Chemical Health Partners Betsy Flaten reported that the group has directed a focus toward a theme entitled "Work in Progress," which has to do with the development of the adolescent brain and how it is affected by chemical use and abuse. Adjournment There being no further business, the meeting was adjourned at 8:45 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 26, 2002 7:00 PM — COUNCIL ROOM Members Present Jim Campbell Betsy Flaten Janice Joshua Idelle Longman Sharon Ming Tom Oye Wayne Prochniak Eileen Supple Greg Winter Member Absent Carol Carmichiel Guests Present Debra Ehret Jeanne Massey Staff Present Susan Heiberg Senior Services Assessment Progress Report Jeanne and Debra were welcomed and asked to give a progress report to the Commission regarding the Senior Services Assessment. The following was discussed: 1) The purpose and scope of the project - The study's purpose is to identify and suggest ways to help older adults get the variety of supports they need as they age in their homes and communities. The specific population is age 65 and older. The project could be a stepping -stone for doing something next year. 2) The growing senior population - What level of support do they need? In the year 2000, there were more people in their homes as compared to 1990. 3) Rationale - People want to stay in their homes as long as possible as this is financially prudent. Staying at home makes them more visible. 4) Needs at home - Areas identified were personal care, help with chores, social outlets and companionship. 5) Challenges - There are 24 providers serving Edinans and eight programs offering good informal support. Services range from hospice to volunteers within the informal network. However, awareness of services is a problem; a universal communication tool is needed. There is also a comfort level issue. Other concerns are transportation and consistency in informal supports. Commissioners asked how a new senior in Edina would find support within the informal network. The Edina Senior Center is a valuable support system. It was noted that by design we can create community. Transportation needs to be evaluated as to what works and does not work for seniors from walking to shuttle service. There are models which demonstrate seniors helping seniors, with seniors serving as a support network. The SHAPE survey will be a valuable tool and will be ready in January; neighborhood pilot programs are going to be a consideration. Finally, the commissioners questioned employer -based policies which are family friendly and helpful to seniors. Approval of Minutes Tom Oye's motion to approve the minutes of September 24, 2002, was seconded by Jim Campbell; the motion carried. Bias/Hate Crime Response Plan Betsy Flaten reported that a meeting had taken place with the City and School District; attending were Chief Siitari, Superintendent Dragseth, Mort Ryweck and Idelle Longman. The Police will conduct a training in April with two or three sessions. There will be another meeting with Dr. Dragseth and his staff on December 19 to talk about School District policy. The original plan will be entitled "Response and Prevention Plan" and will be brought to the January Commission meeting. A handbook for the team with names and phone numbers is being considered. It was suggested that additional people be brought into the training to consider ways of responding to issues and to look at what the victim would want. Research, Planning & Coordination (RPC) Chair Ming distributed the draft of the Edina RPC process. Edina is an example of a city developing a new model which is grass roots and up and which has a link to Hennepin County. Edina would begin the RPC process by evaluating emerging issues of importance. As a result, projects would be developed and available resources identified. Edina will have free rein to decide what is important and perhaps invite others to participate. A time -line will be established. It was agreed that it is important to keep the School District involved. Greg Winter's motion to approve the draft of Edina's Research, Planning and Coordination Process was seconded by Sharon Ming; the motion carried. Community Mapping It was reported that the second session of Edina's Community Mapping was well attended. The process involved 44 participants. The Commissioners agreed that it is important to be involved in the process and to keep up the good energy, noting that the Community Council will report on the next step. Commitments must be made to accomplish the identified strategies. School District's Chemical Health Coordinator Janice Joshua reported that $67,000 has been raised for the Edina Public School's Chemical/Mental Health Coordinator and that the School District is ready to start looking for someone to fill this position. Janice will be included in the interview process and was assured that there would be a community focus within the job description. She attended a recent PCN meeting along with the School's Chemical Health Board. A panel addressed the new position, and the 40 parents who attended were enthusiastic. The Commission agreed to personally connect with the City Council Members regarding the School District's Chemical Health Coordinator position before the City's budget is approved. Community Collaborative Council of the School District Through the "Choice Is Yours" program, the diversity initiative is underway, with plans in place at the school sites. A sub -group is responding to the issue of community relations with a goal of equipping parents to help their children become culturally competent. Nominating Committee The Nominating Committee—Idelle Longman, Wayne Prochniak and Jim Campbell—will create a slate of officers to present at the January Commission Meeting for year 2003. CDBG Funding This year's CDBG budget and reports were shared to review for next year's funding. Joyce Repya, Associate Planner, will come to the next Commission meeting to answer questions. In the meantime to prepare for the process, Sharon Ming will contact Greater Minneapolis Daycare Association, Betsy Flaten will contact the HOME Program, and Janice Joshua will contact CASH and HOME Line. Adjournment There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 17, 2002 7:00 PM — LOWER LEVEL MEETING ROOM Members Present Members Absent Guest Present Carol Carmichiel Jim Campbell Joyce Repya Betsy Flaten Idelle Longman Sharon Ming Eileen Supple Greg Winter Janice Joshua Tom Oye Wayne Prochniak Staff Present Susan Heiberg Community Development Block Grant Funding Joyce Repya, Associate Planner, was welcomed. She shared a status report from Hennepin County; at this time, the amount of money available cannot be predicted. The agencies receiving CDBG funds need to spend the money allocated and bring the remaining amounts down. There have been no new requests. Sharon Ming reported that she had contacted Greater Minneapolis Daycare Association, learning that year-to-date through November seven families in Edina have been helped, including 11 children. 28 families are on the waiting list, and there are 3000 families on the Countywide waiting list. 6000 families in the State are on the waiting list; this is indicative of the growing need for affordable daycare. From July through September, Hennepin County received 1000 new applications. The economy has had an impact, as 50 to 75 families are added to the list each week. There is a 12 -month wait to get off the waiting list to receive assistance; the City's funding has helped to take eight to ten weeks off the waiting list. The H.O.M.E. Program is currently being helped with East Edina Housing Foundation funding. At the Commission's February meeting, the entire proposed CDBG budget will be addressed and a recommendation made to the City. Approval of Minutes The word "Resource" on page two of the November 26, 2002, minutes was corrected to read "Research." With no other corrections, Betsy Flaten's motion to approve the minutes of November 26, 2002, as amended was seconded by Eileen Supple; the motion carried. Commission Brochure Sharon Ming and Eileen Supple met regarding how to approach the creation of a new brochure for the Commission and what should be included within. Jennifer Wilkinson, City Communication Coordinator, will be of assistance after the New Year. The focus will be on marketing, public relations and information. The design will be more informational, with simplicity and easy reading. Connectinq With Kids A Connecting With Kids breakfast is planned for January 23 at 7:00 AM at the Braemar Clubhouse for the School, the City, and the community. Nominating Committee A slate of officers for the year 2003 will be presented at the next Commission meeting. Senior Outreach Assessment Eileen Supple and Greg Winter plan to meet with Jeanne Massey on January 3 regarding the draft of the Senior Outreach Assessment. The full report is forthcoming. Jeanne and Debra will attend the January Commission meeting. Adiournment There being no further business, the meeting was adjourned at 7:40 PM. Respectfully submitted, Sharon Ming, Chair Edina Human Relations Commission SM/sh