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HomeMy WebLinkAbout2016 02-10 Planning Commission Meeting PacketsAgenda Planning Commission City Of Edina, Minnesota City Hall, Council Chambers 4801 West 50th Street Edina, MN 55424 Wednesday, February 10, 2016 7:00 PM I. Call To Order II. Roll Call III. Approval Of Meeting Agenda IV. Approval Of Meeting Minutes A. Minutes 2016 -01-13, Planning Commission Meeting B. Minutes 2016-01-27 Planning Commission Meeting V. Public Hearings A. Conditional Use Permit - Edina Public Schools, 6754 Valley View Lane VI. Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII. Reports/Recommendations VIII. Correspondence And Petitions IX. Chair And Member Comments X. Staff Comments XI. Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. MINUTES City of Edina, Minnesota Planning Commission Edina City Hall Council Chambers January 13, 2016, at 7:00 P.M. I. CALL TO ORDER Chair Platteter called the Meeting to order at 7:00 P.M. II. ROLL CALL Answering the roll call were: Hobbs, Lee, Strauss, Thorsen, Kivamaki, Ma,,Nemerov, Olsen, Forrest, Platteter Absent from roll: Carr III. APPROVAL OF MEETING AGENDA Motion by Commissioner Thorsen to approve the January 13, 2016 meeting minutes. Motion seconded by Commissioner Strauss. Ayes; All. Motion carried. IV. APPROVAL OF CONSENT AGENDA Motion by Commissioner Strauss to approve the November 11, 2016, meeting minutes. Seconded by Commissioner Thorsen. Ayes: All. Motion carried. V. PUBLIC HEARINGS None. VI. REPORTS/RECOMMENDATIONS A. Sketch Plan Review — Hilton Hotel, NE Corner of Southdale Center Campus Planner Presentation Planner Teague reported Noble in partnership with Simon is asking the Commission to consider a sketch plan proposal to develop the northeast corner of Southdale to build a four- 2';'''. story, 150 -room Hilton Hotel. Teague told the Commission the applicant was provided with the working principles for development in the Greater Southdale Area. Teague further explained that the sketch plan process is an opportunity for an applicant to solicit non-binding comments from the Commission and Council on their proposed project. Continuing, Teague said to accommodate the request, a site plan review with setback variances for the new building, and a parking stall variance for the entire Southdale site would be required. Teague noted this project is somewhat different from previous developments proposed and considered in the Southdale area, in that the proposed use is allowed within this zoning district. No rezoning or comprehensive plan amendment is required; reiterating site plan approval with variances is all that would be required when formal application is made. Teague further noted that the roadways abutting the subject site are County; while the County is agreeable to some changes within that intersection to accommodate future redevelopment they are opposed to eliminating the right turn slip lane from West 66`h Street onto York Avenue. With graphics Teague highlighted aspects of the project. Annearing for the Applicant Kevin Grass, Noble Investments and Gary Tushie, Tushie-Montgomery & Associates, Inc. Applicant Presentation Mr. Grass gave a brief history of Noble and with graphics shared photos of other hotels they have constructed. Grass reported Noble is a private company that specializes in hotel development with brands such as Hilton, Marriot, etc., adding with this project they are partnering with Simon to construct a hotel on their northeast corner. Grass concluded that the building would be LEED Certified. Grass introduced architect, Gary Tushie. Mr. Tushie acknowledged the variances required for the project. He noted the setback variance for the building complies with one of the guiding principles of the greater southdale area by bringing the building closer to the street. He added the parking stall variance is also needed for reduced parking for the shopping mall since existing parking stalls would be lost to construction. Gary Tushie gave a brief presentation of the proposed hotel project highlighting the following: • The hotel is in close proximity to Fairview Southdale Hospital providing housing to those needing hospital services for an extended period of time. • The hotel is proposed at 4 -stories consisting of 146 rooms. The hotel is up -scale offering many amenities including pool, fitness room, meeting rooms and individual outdoor patio areas for rooms on the first floor creating an urban edge. • Extensive landscaping would be added along the adjoining sidewalk as well as "planter islands" in the parking lot. • Convert a portion of the ring road heading east to two way traffic. • Pedestrian connections are provided from the hotel and hotel site to the public realm and shopping mall. • The sidewalk connection would be extended around the perimeter`of the hotel site providing further connections to the shopping mall, etc. • Build a soft contemporary building that compliments not only the shopping center but the apartments on the southeast corner of the campus. • The Hilton brand provides flexibility in building materials and the materials proposed for the new building are limestone, architectural metal panels and masonry stucco with flat roof. • Improvement to the storm water system. John with Kimley-Horn explained for Commissioners that the proposed construction would actually improve watershed. He said there will be surface drains across the parking area that would drain into a catch basis that will treat the water for phosphorous/sediment. He said there will also be underground systems that would handle small events. The longer events would bypass those systems and remain in the pond for filtering. Concluding, John noted that the roof drains would also be connected to new system, adding storm water would be managed on site. Commission Question(/Staff/Applicant Response • What type of food service is provided? Daily breakfast is provided along with evening hors d'oeuvres. • What is the width of the existing sidewalk? 8-10 feet. • It appears there is no boulevard proposed along the sidewalk? This places pedestrians next to the street. At this time there are no plans to modify the existing sidewalk system in this area. The sidewalk is relatively new. The additional vegetation and added canopy trees tend to calm traffic. • Will the building be LEED Certified and comply with those practices? Yes • Have you considered moving the building farther west? This was considered; however, differing existing tenant needs prohibit any move farther to the west. • Would a traffic engineer review the proposed two way change to a portion of the ring road? Yes. 11 Concerns/Suggestions from the Commission • Some Commissioners asked the applicant to again review the proposed sidewalk plan and layout and consider the principles laid out in the southdale area plan. Those Commissioners acknowledged the challenges with the County and the new sidewalk system; however, expressed hope that something further- could be done. • If possible add more movement. It was noted by Commissioner Lee that she feels reluctant to "let this real estate go". It is such an importation location and intersection. • Show the pedestrian overview better. • Increase the landscaping. 4''_' • Keep in mind privacy is needed for the on grade patios. • Explain traffic flow better with the acknowledgment a traffic analysis has not yet been provided. • Consider garden like plantings. • Keep high standards with exterior building materials etc. Commissioners expressed support for the concept. A hotel suites option is a good fit for the site and they look forward to the formal application. Chair Platteter thanked both the applicant and Commissioners for their input. Platteter said the proposal in his opinion is exciting. VII. CORRESPONDENCE AND PETITIONS Commissioner Platteter acknowledged back of packet materials. VIII. CHAIR AND MEMBER COMMENTS Chair Platteter welcomed everyone to 2016. Commissioner Hobbs reported that the Greater Southdale Area Working Group reported that their work thus far has been well received and the "Group" will be working to make it more tangible and find ways to implement that vision. Commissioner Lee commented she would like to revisit the 2016 Work Plan adding more emphasis on residential redevelopment as it relates to teardown rebuilds. She noted that in the past teardowns and their ramifications were a large concern for Edina residents. Lee suggested a number of points that in her opinion should be added to the Plan. Planner Teague commented the 2016 Work Plan is very tight especially in light of beginning the Comprehensive Plan Update for 2018. Teague said those points would require an amendment to the 2016 Work Plan; however, he said he would work with Cindy Larsen, Residential Development Coordinator address the points mentioned by Lee at a future meeting. A discussion ensued if Ms. Larson should attend a Planning Commission or if a "workshop" type format would work better. Commissioner Lee said she would work with Planner Teague on her issues and the best approach to address them. Chair Platteter noted that one of the items currently on the 2016 Work Plan deals with impervious surfaces (which were mentioned by Commissioner Lee). Planner Teague explained that the Engineering Department is currently drafting an ordinance that addresses impervious surfaces. Teague said as soon as that plan is in its draft form Engineering would present the plan to the Commission for their review and input. IX. STAFF COMMENTS 5 Planner Teague said that 2016 will be a busy year for the Commission, adding at this time staff is working on putting together a Comprehensive Plan overview and schedule. X. ADJOURNMENT Motion made by Commissioner Thorsen to adjourn the meeting of the Planning Commission at 9:50 P.M. Motion seconded by Commissioner Strauss. Motion carried. A SIJ R sp ctfully submi ed MINUTES City of Edina, Minnesota Planning Commission Edina City Hall Council Chambers January 27, 2016, at 7:00 P.M. I. CALL TO ORDER Chair Platteter called the Meeting to order at 7:00 P.M. II. ROLL CALL 9 Answering the roll call were: Hobbs, Lee, Strauss, Thorsen, Kivamaki, Ma, Nemerov, Olsen, Forrest, Platteter Absent from roll: Carr Ill. APPROVAL OF MEETING AGENDA Motion by Commissioner Thorsen to approve the January 27, 2016 meeting agenda. Motion seconded by Commissioner Strauss. Ayes; All. Motion carried. IV. PUBLIC HEARING A. Conditional Use Permit — Edina Public Schools, 6754 Valley View Road, Edina, MN — Continued to February 10, 2016 B. Variance. Tony Burger. 6629 West Shore Drive, Edina, MN Planner Presentation Planner Aaker gave a brief history of the site and how the City and applicant negotiated the Encroachment Agreement which was not part of the variance request. Aaker presented her staff report on the requested variances to add a second floor and additional living/outdoor space to their home. Variances required as follows: • Side yard setback/lower level. 3.5 -foot side yard setback variance • Rear yard setback/lower level. 9.6 -foot rear yard setback variance • Side yard setback main floor. 4.5 -foot side yard setback variance • Side yard setback variance. 4.9 -foot side yard setback variance • Rear yard setback 2nd floor. 2.5 -foot variance rear yard setback variance; and Grading encroachment. Remove an unnatural hillside on the property adjoin park/north side. Aaker stated staff recommends approval of the variances to allow the construction of a new second story, expansion of an existing main floor deck with new lower level patio and porch underneath the deck expansion and a lower level storage room addition on an existing legally, non -conforming house. Concluding, Aaker stated approval is conditioned on the following: • Architectural site plans date stamped: 12/30/2015. • Building plans/elevations date stamped: 12/30/2015. • Engineering memo dated: 1/20/2016. • Signed encroachment agreement between the City of Edina and the property owners. Appearing for the Applicant Tony Burger, Applicant and Property Owner Applicant Presentation Mr. Burger addressed the Commission. He reported he spoke with a majority of his neighbors with regard to the proposed project and variances. Burger reported with regard to the Encroachment Agreement that it is his intent to remove all private encroachments from City property. Burger asked the Commission for their support for the variances to allow construction of a new second story, main floor deck and lower level patio and porch/storage. Discussion Discussion ensued on the variances. Commissioners expressed their support for the variances with conditions. Commissioners indicated their understanding of the variance request and that the request was separate from the encroachment agreement; however, they want assurances that all private encroachments on City property are removed and that the encroachment area is brought back to its natural habitat. It was also mentioned when the final survey is complete if there is a driveway encroachment that would also be remedied. Public Hearing Chair Platteter opened the public hearing. Ed Hayward, 6625 West Shore Drive, addressed the Commission in support of the variance. Commission Thorsen moved to close the public hearing. Seconded by Commission Nemerov. Motion carried. Page 2 of 6 Motion Motion by Commissioner Nemerov to approve the requested variances based on staff findings and subject to staff conditions with the following additional conditions: I . Removal of all private encroachments on City property. 2. Natural grasses per seeding specifications from the Watershed District are to be planted on the private encroachment areas. 3. Amend Encroachment Agreement. 4. Confirmation from Engineering Department at the time a building permit is issued that that there continues to be no concerns with grading, storm water, erosion and sediment control. Commissioner Hobbs seconded the motion. Ayes; Hobbs, Lee, Thorsen, Strauss, Olsen, Nemerov, Forrest, Platteter. Motion carried. C. City Code Amendment — Signs in the PID District. Planner Presentation Planner Teague reported that Children's Minnesota is planning to move their corporate campus to 5901 Lincoln Drive. The property is zoned PID, Planned Industrial District. Teague explained that offices are an allowed use in the PID zoning district; however, the sign ordinance in the PID zoning district allows one sign per building and Children's would like to have a second sign on the property to assist in way finding due to the size of their site. Teague noted the allowable signage difference between the industrial and office zones is something the City has fielded complaints on. Currently Teague explained that while offices are an allowed use in the PID zoning district the PID zoning district has different sign requirements. Industrially zoned property (PID) is allowed one sign per building. Property that is zoned POD is allowed one sign per building and one free standing sign per street frontage. Teague reminded the Commission that revisiting the sign ordinance has been on the Commissions "bucket list" for some time, adding this request begins the process. Teague concluded that staff recommends approval of the requested ordinance change, adding these changes would help with way finding to all businesses in the PID zoning district. Discussion Commissioners expressed their support for the proposed amerdment. Commissioners did note that the nature of the PID zoning district is evolving becoming more of a mixed use district; acknowledging that the City needs to decide where it wants to go with regard to signage "on the whole". Commissioners said that signage goals should be spelled out for each district with careful thought. Page 3 of 6 Chair Platteter said as further study proceeds on amending the sign ordinance it would be good if the Commission could review Edina's ordinance with other municipalities. Public Hearing Chair Platteter opened the public hearing. No one spoke to the issue. Commissioner Thorsen moved to close the public hearing. Commissioner Olson seconded the motion. Motion carried. Motion Commissioner Olsen moved to recommend adoption of the amendment to the sign ordinance. Seconded by Commissioner Thorsen. Ayes; Hobbs, Lee, Thorsen, Strauss, Lee, Nemerov, Forrest, Platteter. Motion carried. VI. COMMUNITY COMMENT No one spoke during the comment period. Commissioner Thorsen moved to close the community comment. Seconded by Commissioner Strauss. Motion carried. VII. REPORTS/RECOMMENDATIONS A. 2018 Comprehensive Plan Update Chair Platteter explained that it is time for the Planning Commission to formulate the City's intent on how to approach updating the Comprehensive Plan for 2018. Platteter said the Met Council has specific guidelines and requirements that must be met; however, there are discretionary areas. Planner Presentation Planner Teague reminded Commissioners the Metropolitan Land Use Planning Act requires local units of government to submit Comprehensive Plan updates every 10 years. Teague said the 2018 report is to be completed and submitted to the Met Council by December 31, 2018. Teague further explained it is the charge of the Planning Commission to oversee the updating process and hold the public hearing. The City Council "votes" on approving the updated plan. Teague said a 4/5's vote is required to approve and submit the plan to the Met Council. Page 4of6 Teague offered the current contents of the plan and an indication of those who may be responsible for the review and update: • Community Profile/Demographics — Community Development/Planning Department/Consultant • Land Use — Planning Commission/Community Development/Planning Division/Consultant. • Housing — Community Development/Planning Division/Consultant • Heritage Preservation - Heritage Preservation Board/Planning Division • Transportation — Engineering/Transportation Commission/Consultant • Water Resource Management — Engineering Division/Consultant • Parks and Recreation — Parks and Recreation Division • Energy and Environment — Energy and Environment Commission • Community Services — Police and Fire/ IT/ Communications/ Engineering/ Community Development/Planning Division Teague said at this time the Met Council has added two new plan elements as follows: • Resilience — Energy and Environment Commission/Health/Community Development/Planning Division/Consultant • Competitiveness — Economic Development/Community Development/Planning Division/Consultant Teague noted further areas of interest are the study areas that need consideration in the 2018 Comprehensive Plan for Small Area Plans are 44`h and France, 50`h and France, 701h and Cahill and continuing Grandview. Teague asked Commissioners to review the materials presented to them for discussion. Teague reiterated the Commission oversees updating the plan and in the past the Commission has established a task force to do so. Discussion Chair Platteter commented he observed that in the past it appeared the consultant hired by the City directed the updating process. Platteter said he envisions the Commission and/or task force to address the issue head-on and hire the consultant. Platteter said he envisions use of the consultant(s) as needed and to draft the final document. Commissioners also pointed out the importance of transparency and "getting the word out" that the process has started and input from residents is important. Further discussions will continue to formalize the process. VIII. CORRESPONDENCE AND PETITIONS Chair Platteter acknowledged back of packet materials. Page 5 of 6 IX. CHAIR AND MEMBER COMMENTS It was noted that the City is taking applications for a new Planning Commissioner. Commissioner Forrest is leaving after serving nine years on the Commission. All interested are encouraged to apply. X. STAFF COMMENTS Planner Teague reported that the final counts have been tallied on teardowns. Teague said in 2015 there were 109 teardowns, adding there were 104 teardowns in 2014 and 116 in 2014. XI. ADJOURNMENT Motion by Commissioner Thorsen to adjourn the meeting of the Planning Commission at 8:50 PM. Seconded by Commissioner Olsen. Motion carried. t�um)L&� k Wctfully submitt d , s Page 6of6 1010 W Lake St, Suite 100-112 Minneapolis, MN 55408 612-293-7818 www.altaplanning.com To: Vaughn Dierks, AIA, LEED AP, Wold Architects and Engineers; Sal Bagley, Wold Architects and Engineers Cc: Nick Marcucci, AIA, LEED AP, Wold Architects and Engineers From: Colin Harris, PE, LEED AP, Alta Planning + Design Date: November 11, 2015 (Updated November 16, 2015 & December 23, 2015) Re: Edina High School Site Study - Schematic Circulation Concept Attachment: Essentials of Bike Parking Introduction The objective for this study is to create a schematic -level concept of how to facilitate circulation and access for people walking, biking, using buses, and using personal motor vehicles on a 55 -acre area that is shared with Edina High School and Valley View Middle School. The primary focus is to identify where people walking and on bikes are coming from and going to, and how to best design the site to accommodate them. While the concept focuses on how to address the needs of people once they are on-site, it will remain important to coordinate with the City of Edina to work toward a seamless transition to the street network. With the planned addition of 375 students, the total student population on the Edina High School and Valley View Middle School campus will soon jump to more than 4,000. A large student population, combined with the trend of fewer students walking and biking, has created congestion and safety concerns on and around the school campus and has fed into a growing cycle of fewer students walking and biking. Integration with Edina's Living Streets Policy and Plan It will be important to integrate the on -campus recommendations to the surrounding community. The on -campus recommendations are rooted in the City of Edina's overall vision for livable communities, with the expectation that the surrounding streets will one day be designed according to the city's vision. The vision understands that children are among the most vulnerable users of our streets and Living Streets design elements must reflect this. Edina Living Streets Policy As described in the Living Streets Policy, the vision for Edina is a place where transportation using all modes is equally safe and accessible, and residents and families regularly choose to walk and bike. The city is committed to design for all modes, and will "plan, design, and build high quality transportation facilities that meet the needs of the most vulnerable users (pedestrians, cyclists, children, elderly, arid disabled)." Edina Living Streets Plan The Living Streets Plan was approved by City Council in 2013. Regarding transportation choice, the plan states: "Transportation options result in a city more accessible for people of all ages and abilities, including those t who are not able, cannot afford, or choose not to drive. Transportation choice is par r�U��tp�xi1�=i'�'T Edina High School Site Study- Schematic Circulation Concept 11 r s� children, seniors, disabled and lower-income members of the population. Moreover, Living Streets allows for more direct connections to destinations by multiple means, allowing people to meet some of their daily needs by walking or biking." With regard to schools, the plan states: "Living Streets will help make it safe and comfortable for students and their familie's to walk or bike to school in Edina. The infrastructure recommendations contained in Edina's Comprehensive Active Routes to School Plan have been incorporated into the Living Streets Plan and the amended Comprehensive Plan. These improvements (e.g. increased sidewalks, bike facilities and bike parking) will help connect schools to the rest of the city, and vice versa." Additionally, the plan recognizes that the city has a growing population of school age children: over 24 percent of Edina residents are under 18 years old. These groups are less likely to be safe on streets designed only for motor vehicles. A performance measure from the plan is: "Every child can walk or bike to school or 9 a park safely." Approach By celebrating and prioritizing walking and biking to, from, and on the campus, more students will choose to walk and bike to school. As more students try walking and biking in an environment that supports active transportation, fewer students will rely on other ways of getting to and from school, including buses and other motorized vehicles. This, over time, will lead to less congestion, a quieter and cleaner school environment, and more attentive and productive students. The Edina High School and Valley View Middle School campus in Edina is centrally located apd has a significant potential for students to choose to walk or bike to reach the school buildings and other campus amenities. One future asset that will make walking and biking a more viable option is the completion of the Nine Mile Creek Trail. This off-road trail is expected to cross through Edina for multiple miles, completing a gap in the existing trail that extends from Hopkins to Bloomington. The trail will be adjacent to the school campus and will provide a safe, comfortable, off-road link to the surrounding community. Our schematic plan recommends walking and biking connections to this planned trail. Overall, our approach to the on -campus recommendations focus on direct connections for people walking and biking. People on foot or on a bike will find the shortest route possible, regardless. If these connections are prioritized and formalized as part of the design of the campus, then more people will choose to use these non - motorized transportation modes. Additional understanding of the site and context: • The city is planning on reconstructing Valley View Road; there will be opportunities to enhance bicycle and pedestrian crossings from the school site to the surrounding neighborhood • There are existing bike lanes on Valley View Road east of Antrim Road, and on Antrim Road south of Valley View Road • Wold Architects is doing the site design along with the building expansion/renovation plans; the entire site surrounding the school buildings is subject to reconstruction • Edina Active Routes to School integration/implementation for this site has not commenced • The site design has identified a proposed 8.5% grade dead-end driveway/cul-de-sac to link the site with the athletic field north of the school buildings Edina High School Site Study - Schematic Circulation Concept 12 • There are very limited motor vehicle access points to the site; there is no potential of adding additional motor vehicle access points The middle and high schools have staggered start/end points (about 30 minutes separation) There is interest in continuing to keep parent drop-off and buses as separate as possible; buses and staff currently are restricted to the eastern portion of the site Example Site Observations Many students were observed walking and biking from the southeast corner of the campus�from the intersection of Valley View Road and Antrim Road. From this intersection, most students were observed walking through the grass and parking lot to access the high school. Edina High School Site Study - Schematic Circul2itiliit IQR` DE'C 2 4, 2 ill Cl TY OF DINA other students were observed accessing the southwest corner of the campus west of the intersection of Valley View Road and Chapel Lane. Students were not able to identify a clear path to take from this intersection to the school buildings through the campus. Additionally, the existing sidewalk along Valley View Road was obstructed by the motorized vehicle of a hired traffic control/security agent. Without an inviting path to the school building, students were primarily observed walking through the parking lot. Schematic Recommendations Consistent with the approach described above, schematic site observations and recommendations are included in the following exhibits. Exhibit 1 shows the existing site conditions; Exhibit 2 shows the existing bike/walk travel patterns and access points; Exhibit 3 shows an overall schematic circulation concept; Exhibit 4 shows a modified schematic circulation concept based on updated site information/constraints received on November 12. Exhibit 5 is an updated schematic circulation concept based on updated site information/constraints received on December 10. Edina High School Site Study Schematic C 2,1 2o1 Exhibit 1; Existing Conditions Edina High School Site Study - Schematic Circulation Concept IS DEC �1 i'l ' «> . a *** *- ***** * - ' " 31. .11, ................I I , Edina High School Site Study — Schematic 011cuiadon Concept 19 1�1 Oy Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Reaular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type T' under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type T' under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. `A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. PLANNING COMMISSION meetings/Work Sessions ---------------- 'Hobbs, Steve ,Olsen, Jo Ann Platteter, • • • ........................ ' 1 1 ,Forrest, Arlene _�yrop Scherer, Nancy Schroeder, Michael Thorsen, Todd Strauss, Gerard iNemerov, Ian Peter • • 1 • ��,,,,,,,,,,,,,,,,,,,,,, © 1 1 Liaisons: Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Reaular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type T' under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type T' under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. `A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. 2/4/2016 City of Edina, Minnesota - Intranet: Council Discusses Internal Operating Issues Y Wednesday, February 03, 2016 Council Discusses Operating Issues By Scott Neal The snowfall caused the Council to alter its work session plans. The Council canceled a scheduled joint meeting with Edina's state legislative representatives due to dangerous driving conditions and instead focused its work session discussion on a number of internal operating issues such as the; protocol it uses to interact with advisory boards and commissions; the City's relationship with its neighborhood associations; and an extended conversation about how City staff process correspondence it receives on behalf of the Council Members from residents. Following the work session, the Council met in regular session and made the following decisions: • Approved an easement for CenterPoint Energy to install a new large natural gas main. • Approved a resolution requesting an advance from the Municipal State Aid Street Fund. • Approved a resolution of support for a project designed by the Minnehaha Watershed District and Minneapolis Park Board to change the flood plain at Meadowbrook Golf Course. • Approved the purchase of three new patrol vehicles and an animal control vehicle for the Police Department. • Approved a new "No Parking" zone on Tracy Avenue from the Crosstown north ramps to Benton Avenue. • Set March 2 as the date of a special assessment hearing for the alley improvements that were constructed in 2014 from West 54th Street to West 56th Street between Xerxes and York avenues. • Received a presentation from Fire Chief Tom Schmitz and then approved amendments to the City's Emergency Operations Plans. • Approved a new omnibus public purpose expense policy that provides City Council authorization of existing business practices such as our employee wellness committee, employee recognition and retirement events and sets the conditions under which the City will pay for food and refreshments for official business purposes. • Approved the reconfigured site plan with variances for the proposed Bank of America project at 6868 France Ave. • Reaffirmed the Council's previous approval of the staff -recommended design of the Cornelia Drive sidewalk project. • Approved a resolution requesting action from the Federal Aviation Authority on aircraft noise -related issues. 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