HomeMy WebLinkAbout2013-08-20 Community Health Commission AgendaAGENDA
CITY OF EDINA, MINNESOTA
EDINA COMMUNITY HEALTH COMMITTEE
EDINA SENIOR CENTER, SHERWOOD ROOM
August 20, 2013
6:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MEETING AGENDA
IV. ADOPTION OF CONSENT AGENDA
A. Approval of Minutes
V. COMMUNITY COMMENT
During "Community Comment," the Community Health Committee will invite
residents to share relevant issues or concerns. Individuals must limit their
comments to three minutes. The Chair may limit the number of speakers on the
some issue in the interest of time and topic. Generally speaking, items that are
elsewhere on tonight's agenda may not be addressed during Community
Comment. Individuals should not expect the Chair or Committee Members to
respond to their comments tonight. Instead, the Committee might refer the
matter to staff for consideration at a future meeting.
VI. REPORTS/RECOMMENDATIONS
A. Top Ten Health Focus Areas
B. Health Vision 20/20 Statement
C. Youth, Senior and General Health Subgroups
1. Gap/Opportunity Analysis: Youth
2. Gap/Opportunity Analysis: Senior
3. Gap/Opportunity Analysis: General
D. 2014 Work Plan
VII. CORRESPONDENCE AND PETITIONS
VIII. CHAIR AND COMMITTEE MEMBER COMMENTS
IX. STAFF COMMENTS
X. ADJOURNMENT
The City of Edina wants all residents to be comfortable being part of the public process. If you
need assistance in the way of hearing amplification, an interpreter, large -print documents or
something else, please call 952-927-8861 72 hours in advance of the meeting.
Purpose
Annual work plans ensure that the priorities of the City Council and Board and Commissions are aligned
and that the City has the appropriate financial and staff resources to support Board and Commission
work.
Timeline and Format
Board and Commissions should focus on drafting their work plans during the summer months for the
following year. The Council meets with Board and Commission Chairs during the month of September to
review the proposed work plans. The Council gives final approval for the work plans in November, after
additional progress has been made with the City's overall work plan and budget. Work plans go into
effect January 1 for the remainder of the calendar year.
The work plan has three main sections (Attachment 1):
• New Initiatives — This section should be used to outline any new initiatives the Board or Commission
would like to take pursue during the upcoming year.
• Ongoing Responsibilities —This section should be used to document the Board or Commission's
ongoing responsibilities. Ongoing responsibilities include items that are repeated on a regular or
annual basis, or regulatory functions that are delegated to the Board or Commission.
• Other Work Plan Ideas Considered for Current Year or Future Years — This section should be used as a
"parking lot" for ideas that were considered during the work planning process. Ideas that the Board
and Commission wants to hold for consideration for future years should also be included in this
section.
Some Boards and Commission have few ongoing responsibilities and most of their work will fall into the
initiatives category. Other Boards and Commissions have significant ongoing responsibilities and may
only be able to tackle only one or two new initiatives each year.
Council Review and Approval
The Council schedules a meeting in September to meet with Board and Commission Chair regarding
their proposed work plan. The purpose of the meeting is to review the Board or Commission proposed
new initiatives and ongoing responsibilities for the upcoming year. The Council also reviews any ideas
discussed by the Board or Commission but not placed on the work plan. In late September and October,
the Council has additional discussions about city-wide priorities, the budget and the allotment of staff
time. It is possible that the Council will add, delete or re -prioritize items on Board or Commission work
plans based on these discussions. The Council approves and returns work plans to Boards and
Commissions by the end of the year.
Mid -Year Modifications
Work plans can be modified, to add or delete items, one of three ways. First, work plans can be modified
by mutual agreement during a joint work session. Second, if immediate approval is important, the Board
or Commission can work with their staff liaison to present a modified work plan for Council approval at a
council meeting. Lastly, the City Council can direct a change to the work plan.
Missing a projected target completion date is not a reason to amend the work plan. It is understood that
these dates are projections and that occasionally items will be delayed or carried over to a subsequent
year. However, Boards and Commissions should make sure that their meeting minutes including updates
on the status of work plan items.
Attachments:
Attachment 1— 2014 Annual Work Plan
2013 New Initiative Target Completion Budget Staff Support Required Council
Date Required Approval
2013 New Initiative Target Completion Budget Staff Support Required Council
Date Required Approval
2013 New Initiative Target Completion Budget Staff Support Required Council
Date Required Approval
2013 New Initiative Target Completion Budget Staff Support Required Council
Date Required Approval
2013 New Initiative Target Completion Budget Staff Support Required Council
Date Required Approval
2013 New Initiative
2013 New Initiative
Ongoing Responsibilities
Target Completion Budget
Date
Required
Target Completion Budget
Date
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Joint Work Session:
Staff Comments:
Council Comments:
Required
Staff Support Required Council
Approval
Staff Support Required Council
Approval