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Home My WebLink About2015-11-17 City Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 17, 2015 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Staunton made a motion, seconded by Member Stewart, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Brindle made a motion, seconded by Member Swenson, approving the consent agenda as revised to remove Items IV.D. 2016 Calendar of Meeting Dates; IV.E. Resolution No. 2015-114 Receiving Engineering Studies for 2016 Neighborhood Roadway Reconstruction Projects; and, IV.K. Request for Purchase, Engineering Services for Valley View Road Bike Lane Extension, as follows: IV.A. Approve regular and work session meeting minutes of November 4, 2015 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated October 29, 2015, and consisting of 29 pages; General Fund $226,091.68; Pedestrian and Cyclist Safety Fund $33,443.54; Working Capital Fund $1,208,025.39; PIR Construction Fund $4,184.36; Equipment Replacement Fund $29.99; Art Center Fund $1,526.94; Golf Dome Fund $61.55; Aquatic Center Fund $127.03; Golf Course Fund $8,112.12; Ice Arena Fund $36,077.35; Sports Dome Fund $321,830.46; Edinborough Park Fund $5,779.44; Centennial Lakes Park Fund $2,963.54; Liquor Fund $158,093.28; Utility Fund $575,890.24; Storm Sewer Fund $497,250.36; PSTF Agency Fund $34,452.03; Grandview TIF District $262.50; Payroll Fund $2,701.80; TOTAL $3,050,016.52 and for receipt of payment of claims dated November 5, 2015, and consisting of 29 pages; General Fund $191,237.30; Police Special Revenue $38,327.63; Pedestrian and Cyclist Safety Fund $45,019.87; Arts and Culture Fund $1,004.00; Working Capital Fund $309,192.76; Equipment Replacement Fund $122,040.25; Cando Fund $8,982.00; Art Center Fund $3,412.92; Golf Dome Fund $1,517.99; Aquatic Center Fund $790.83; Golf Course Fund $6,350.79; Ice Arena Fund $9,879.25; Sports Dome Fund $232.86; Edinborough Park Fund $50,870.05; Centennial Lakes Park Fund $100.00; Liquor Fund $181,105.87; Utility Fund $124,020.86; Storm Sewer Fund $33,296.08; PSTF Agency Fund $2,993.52; Centennial TIF District $18,820.79; TOTAL $1,149,195.62; and, Credit Card Transactions dated July 26 — August 24, 2015; TOTAL $38,810.21 IV.C. Approve New On-Sale Wine and Beer Licenses, Z Italiano, 1705 Southdale Center M.D. 2016 Calendar of Meeting Dates M.E. Resolution No. 2015 114, Receiving Engineering Studies for 2016 Neighberhe Roadway Reconstruction Projects IV.F. Request for Purchase, Motorola MCC7500 Radio Consoles for 911 Communications Center, awarding the bid to the recommended bidder, Motorola Solutions at $300,206.00 IV.G. Approve 2015 Edina Community Council Appointments Page 1 Minutes/Edina City Council/November 17 2015 IV.H. Request for Purchase, Edinborough Park Security Camera Replacement, awarding the bid to the recommended bidder, Pro-Tec Design at $68,805.84 IV.1. Request for Purchase, Engineering Services for Sanitary Capacity Evaluation, awarding the bid to the recommended bidder, Barr Engineering Company at $165,205.00 IV.J. Approve Traffic Safety Report of October 7, 2015 W.K. Request fer Purchase, Engineering Serviees for Valley View Read Bike Lane E*ten i Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.D. 2016 CALENDAR OF MEETING DATES—APPROVED Member Staunton made a motion, seconded by Member Stewart, to move the January 19, 2015, City Council meeting to January 20, 2015, and the February 16, 2015, City Council meeting to February 17, 201 S; and, to approve the remainder of the 2016 Council meeting dates and draft calendar of Board and Commission meeting dates. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV.E. RESOLUTION NO. 2015-114 RECEIVING ENGINEERING STUDIES FOR 2016 NEIGHBORHOOD ROADWAY RECONSTRUCTION PROJECTS—ADOPTED Mr. Millner answered a question of the Council relating to the process of communication with neighborhoods prior to roadway reconstruction. He explained the process and noted that staff does not meet with neighbors that were outside of the actual construction. He suggested notifying the neighborhood association. The Council supported sending a letter to the neighborhood association that could be distributed more widely. Member Stewart introduced and moved adoption of Resolution No. 2015-1 14, Receiving Engineering Studies for 2016 Neighborhood Roadway Reconstruction Projects: Tracy Avenue from Benton Avenue to TH 62, Improvement No. BA-399; Golf Terrace B Neighborhood, Improvement No. BA-420; Strachauer Park A Neighborhood, Improvement No. BA-421; Morningside A Neighborhood, Improvement No. BA-422; and White Oaks C Neighborhood, Improvement No. BA-438. Member Brindle seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV.X REQUEST FOR PURCHASE, ENGINEERING SERVICES FOR VALLEY VIEW ROAD BIKE LANE EXTENSION—APPROVED Mr. Millner answered a question of the Council relating to why this item had not been before the Edina Transportation Commission. He explained that the project would lay out options for the Edina Transportation Commission to consider. Member Swenson made a motion, seconded by Member Stewart, approving the Request for Purchase, Engineering Services for Valley View Road Bike Lane Extension, awarding the bid to the recommended bidder, Alliant Engineering at $34,230. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. HENNEPIN COUNTY COMMISSIONER JAN CALLISON—PRESENTED Jan Callison, Hennepin County Commissioner, updated the Council on 2016 property taxes, Southdale, and 50th and France. Commissioner Callison answered a question of the Council relating to healthcare services. Page 2 Minutes/Edina City Council/November 17, 2015 V.B. GRANDVIEW DISTRICT TRANSPORTATION STUDY—PRESENTED Mark Nolan, Transportation Planner, introduced Michael Fischer, LHB. Mr. Fischer described the project history, the role of the transportation study, the role of Convene Week, and the project's next steps including Imagine Week and Recommend Week. V.C. OCTOBER SPEAK UP EDINA REPORT PRESENTED — TOPIC. PARKS, RECREATION, AND PROGRAMMING Communications Coordinator Gilgenbach presented a summary of October opinions, both pros and cons, collected through Speak Up, Edina relating to parks, recreation, and programming. Member Brindle made a motion, seconded by Member Staunton, receiving the October 2015 "Speak Up, Edina" discussion report about parks, recreation, and programming. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. COMMUNITY COMMENT No one appeared to comment. VII. REPORTS/ RECOMMENDATIONS VII.A. RESOLUTION NO. 2015-113 DENIAL OFA SITE PLAN WITH VARIANCES FOR BANK OF AMERICA, 6868 FRANCE AVENUE— CONTINUED TO JANUARY 5, 2016 Community Development Director Teague shared that at the November 4, 2015, meeting the Council directed staff to prepare findings for denial. The applicant submitted a letter requesting an extension to January 5, 2016. Staff recommended continuing action to the January 5, 2016 City Council meeting. Member Stewart made a motion, seconded by Member Swenson, continuing consideration of Resolution No. 201 S-1 13, Denying a Site Plan with Variances to Build a 7,190 Square Foot Building at 6868 France Avenue, to the January 5, 2016 City Council meeting. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. GRANDVIEW FACILITY OPERATIONAL AND FEASIBILITY STUDY—APPROVED Parks and Recreation Director Kattreh presented the plan to continue to refine the concept of a "Community Facility" at Grandview. Staff suggested completing a detailed programming, operational, and financial feasibility study. The recently completed preliminary work needed further study, research, and refinement before the Parks and Recreation staff and Park Board were able to make a recommendation to the Council on facility and programmatic components of a potential community facility. Staff had identified a consulting team including: HGA Architecture, PROS Consulting, and Sutton + Associates. Ms. Kattreh discussed the formation of a task force, project costs and funding sources, and the four-month project timeline. The Council discussed a possible conflict of interest with Sutton + Associates. Ms. Kattreh and Michael Frey, Edina Art Center General Manager, answered questions of the Council relating to experience with Mr. Sutton and the possible conflict of interest. Member Swenson made a motion, seconded by Member Brindle, approving the plan to complete a Grandview facility operational and feasibility study, including the formation of a task force to work on the project. Member Stewart noted that he was uncomfortable with the cost. The Council discussed the cost of the study and whether it was a worthwhile expenditure. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 3 Minutes/Edina City Council/November 17, 2015 V.B. GRANDVIEW DISTRICT TRANSPORTATION STUDY—PRESENTED Mark Nolan, Transportation Planner, introduced Michael Fischer, LHB. Mr. Fischer described the project history, the role of the transportation study, the role of Convene Week, and the project's next steps including Imagine Week and Recommend Week. V.C. OCTOBER SPEAK UP EDINA REPORT PRESENTED — TOPIC. PARKS, RECREATION, AND PROGRAMMING Communications Coordinator Gilgenbach presented a summary of October opinions, both pros and cons, collected through Speak Up, Edina relating to parks, recreation, and programming. Member Brindle made a motion, seconded by Member Staunton, receiving the October 2015 "Speak Up, Edina" discussion report about parks, recreation, and programming. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. COMMUNITY COMMENT No one appeared to comment. VII. REPORTS/ RECOMMENDATIONS VII.A. RESOLUTION NO. 2015-113 DENIAL OFA SITE PLAN WITH VARIANCES FOR BANK OF AMERICA, 6868 FRANCE AVENUE— CONTINUED TO JANUARY 5, 2016 Community Development Director Teague shared that at the November 4, 2015, meeting the Council directed staff to prepare findings for denial. The applicant submitted a letter requesting an extension to January 5, 2016. Staff recommended continuing action to the January 5, 2016 City Council meeting. Member Stewart made a motion, seconded by Member Swenson, continuing consideration of Resolution No. 201 S-1 13, Denying a Site Plan with Variances to Build a 7,190 Square Foot Building at 6868 France Avenue, to the January 5, 2016 City Council meeting. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. GRANDVIEW FACILITY OPERATIONAL AND FEASIBILITY STUDY—APPROVED Parks and Recreation Director Kattreh presented the plan to continue to refine the concept of a "Community Facility" at Grandview. Staff suggested completing a detailed programming, operational, and financial feasibility study. The recently completed preliminary work needed further study, research, and refinement before the Parks and Recreation staff and Park Board were able to make a recommendation to the Council on facility and programmatic components of a potential community facility. Staff had identified a consulting team including: HGA Architecture, PROS Consulting, and Sutton + Associates. Ms. Kattreh discussed the formation of a task force, project costs and funding sources, and the four-month project timeline. The Council discussed a possible conflict of interest with Sutton + Associates. Ms. Kattreh and Michael Frey, Edina Art Center General Manager, answered questions of the Council relating to experience with Mr. Sutton and the possible conflict of interest. Member Swenson made a motion, seconded by Member Brindle, approving the plan to complete a Grandview facility operational and feasibility study, including the formation of a task force to work on the project. Member Stewart noted that he was uncomfortable with the cost. The Council discussed the cost of the study and whether it was a worthwhile expenditure. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 3 Minutes/Edina City Council/November 17, 2015 VII.C. REQUEST FOR PURCHASE, GRANDVIEW FACILITY OPERATIONAL AND FEASIBILITY STUDY—APPROVED Member Swenson made a motion, seconded by Member Staunton, approving the Request for Purchase, Grandview Facility Operational and Feasibility Study, awarding the bid to the recommended bidders: HGA Architecture at $52,100; PROS Consulting at $27,500; and, Sutton +Associates at$12,500. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.D. RESOLUTION NO. 201S-116 FINAL PLAT AND TREE PRESERVATION EASEMENT 6209 CREST LANE FOR RIDGE CREEK HOMES—ADOPTED Mr. Teague shared that the City Council had approved the Preliminary Plat on October 6, 2015. The Final Plat was the same as the approved Preliminary Plat. The applicant had met the conditions of approval including submittal of a grading and drainage plan that had been approved by engineering. The applicant, with staff and the City Forester, had also drafted a tree preservation easement protecting mature trees along the south lot lines. Mr. Millner answered questions of the Council relating to the grading and drainage plan. Mayor Hovland noted that he and Member Brindle had voted against the Preliminary Plat on October 6, 2015. Member Swenson introduced and moved adoption of Resolution No. 2015-116, Approving a Final Plat and Tree Preservation Easement at 6209 Crest Lane, subject to the following conditions: I. Compliance with the conditions required by the engineering memo dated September 2, 2015. 2. Prior to issuance of a building permit, the following items must be submitted: • Submit evidence of Nine Mile Creek Watershed district approval. The City may require revisions to the preliminary plat to meet the district's requirements. • A curb-cut permit must be obtained from the Edina engineering department. • A grading plan subject to review and approval of the city engineer. • A construction management plan will be required for the construction of the new homes. • Utility hook-ups are subject to review of the city engineer. 3. Staff files the tree preservation easement protecting the mature trees along the south side of both lots. 4. The first floor elevations of each of the two new homes shall not exceed the first floor elevation of the existing home. Member Staunton seconded the motion. Ayes: Staunton, Stewart, Swenson Nays: Brindle, Hovland Motion carried. VII.E. RESOLUTION NO. 201 S-IIS ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Swenson introduced and moved adoption of Resolution No. 2015-1 15 accepting various grants and donations. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 4 Minutes/Edina City Council/November 17, 2015 Vlll. CORRESPONDENCE AND PETITIONS VIII.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. VIII.B. MINUTES. 1. PLANNING COMMISSION, OCTOBER 14, 2015 2. PLANNING COMMISSION, SEPTEMBER 30, 201 S 3. HERITAGE PRESERVATION BOARD, OCTOBER 13, 201 S 4. PARK BOARD, OCTOBER 13, 2015 Informational; no action required. IX. AVIATION NOISE UPDATE—Received X. MAYOR AND COUNCIL COMMENTS—Received XI. MANAGER'S COMMENTS—Received X11. SCHEDULE OF MEETINGS, EVENTS, AND DATES AS OF NOVEMBER 17, 2015— Received XIII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:10 p.m. Respectfully submitted, Debra A, N!langen, City C rk Minutes approved by Edina City Council, December I, 2015. James'B. Hovland, Mayor Video Copy of the November 17, 2015, meeting available. Page 5