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Home My WebLink About2015-12-15 City Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL DECEMBER 15, 2015 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:13 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Staunton made a motion, seconded by Member Brindle, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Brindle, approving the consent agenda as follows: IV.A. Approve regular and work session meeting minutes of December I, 2015 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated November 25, 2015, and consisting of 29 pages; General Fund $171,826.31; Police Special Revenue $171.98; Pedestrian and Cyclist Safety Fund $38,499.45; Arts and Culture Fund $952.84; Working Capital Fund $1,145,053.58; PIR Construction Fund $56,396.20; Equipment Replacement Fund $40,014.70; Cando Fund $122,232.52; Art Center Fund $2,899.84; Golf Dome Fund $1,761.12; Aquatic Center Fund $1,228.05; Golf Course Fund $10,749.65; Ice Arena Fund $1,518.20; Edinborough Park Fund $6,431.65; Centennial Lakes Park Fund $9,738.83; Liquor Fund $192,599.89; Utility Fund $248,474.45; Storm Sewer Fund $123,794.93; Centennial TIF District $18,287.38; Valley View/Wooddale TIF District $1,260.00; Payroll Fund $2,565.70; TOTAL $2.196,358.27 IV.C. Approve 2016 Boards and Commissions Work Plans IV.D. Select date for Edina's 2016 Annual Volunteer Recognition Reception IV.E. Select date for the 2016 Annual Meeting with Boards and Commissions IV.F. Request for Purchase, RICE Compliance Generator Retro-fit-City Hall, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at $43,960.00 IV.G. Request for Purchase, RICE Compliance Generator Retro-fit - West 50th Street, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at $35,400.00 IV.H. Request for Purchase, RICE Compliance Generator Retro-fit - Ruth Drive, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at $24,500.00 IV.I. Request for Purchase, RICE Compliance Generator Retro-fit - Parklawn Avenue, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at$35,400.00 IV,* Request for Purchase, RICE Compliance Generator Retro-fit- Dublin Road, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at $21,870.00 IV.K. Request for Purchase, RICE Compliance Generator Retro-fit - 2nd Street, awarding the bid to the recommended lowest aggregate bidder, Ziegler Power Systems at $35,400.00 Page 1 Minutes/Edina City Council/December 15, 2015 IV.L. Request for Purchase, Roof Repairs at Edinborough Park, awarding the bid to the recommended low bidder, Capital City Glass Inc. at $25,200.00 IV.M. Request for Purchase, Surveillance System Braemar Golf Course, awarding the bid to the recommended bidder, Pro-Tec Design at $52,953.49 M.N. Accept Restricted Donation from Aquajets, Aquatic Center IV.O. Request for Purchase, Main Pool Filter Replacement at Aquatic Center, awarding the bid to the recommended low bidder, Aqua Logic at$162,500.00 IV.P. Request for Purchase, Authorize Engineering Service for Tracy Avenue— Final Design and Construction Administration, awarding the bid to the recommended bidder, WSB &Associates Inc. at $355,942.00 IV.Q. Request for Purchase, Authorize Engineering Services for Morningside A and White Oaks C Neighborhood Roadway Reconstruction — Final Design and Construction Administration, awarding the bid to the recommended bidder, Short Elliot Hendrickson Inc. at $477,290.00 IV.R. Request for Purchase, Addition of Workstation in 911 Communications Center, awarding the bid to the recommended bidder, Watson Dispatch Furniture at $22,089.00 IV.S. Approve the Traffic Safety Report of November 4, 2015 IV.T. Adopt Resolution No. 201 S-129, Approving Master Partnership Contract with State of Minnesota IV.U. Parks, Recreation and Trails Strategic Plan Adoption IV.V. Request for Purchase, Fire Suppression Systems for City Datacenters, awarding the bid to the recommended bidder, Nardini at $40,751.00 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. CARLETON EXTERNS, QUALITY OF LIFE SURVEY ANALYSIS—PRESENTED Four Carleton College students including: Takuya Amagai, Ellen Carter, Ben Votroubek, and Lazar Zamurovic participated in an experiential learning externship from November 30 through December 16, 2015. They analyzed the past three Edina Quality of Life Surveys and presented the Council with their findings. The students discussed redevelopment, community concerns, police and safety, and government satisfaction. The Council thanked the externs for their time and interest. V.B. NOVEMBER SPEAK UP EDINA REPORT PRESENTED—TOPIC: PUBLIC SAFETY Communications Coordinator Gilgenbach presented a summary of November opinions, both pros and cons, collected through Speak Up, Edina relating to Public Safety. VI. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VI.A. COMPETITIVE FRANCHISE AGREEMENT WITH QWEST BROADBAND SERVICES INC. D/B/A CENTURY LINK CONSIDERED — RESOLUTION NO. 2015-132 ADOPTED AND ORDINANCE NO. 2015-26 ADOPTED City Manager Presentation Manager Neal explained that the City had been asked to grant a cable television franchise agreement to CenturyLink. He introduced Brian Grogan, legal counsel and administrator of the Southwest Cable Commission. Mr. Grogan discussed federal law, living units, system build out, mosaic channel, PEG channels, and indemnification. He noted that the Commission had voted unanimously to recommend that its member City Councils approve the request. Page 2 Minutes/Edina City Council/December 15, 2015 Mr. Grogan answered questions of the Council relating to differences for the consumer, build out requirements, and the five-year term. Mayor Hovland opened the public hearing at 8:12 p.m. Public Testimony Patrick Haggerty, Century Link, stood for questions. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2015-132, Regarding Recommendations with Respect to CenturyLink's Proposal for a Cable Communications Franchise. Member Staunton seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Stewart made a motion to grant First and waive Second Reading adopting Ordinance No. 2015-26, Granting a Franchise to Qwest Broadband Services, Inc., D/B/A CenturyLink to Operate and Maintain a Cable System and Provide Cable Services in the City of Edina; Setting Forth Conditions Accompanying the Grant of Franchise; Providing for City Regulation and Administration of the Cable System and Cable Services. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.B. VACATION OF PUBLIC RIGHT-OF-WAY, 3460 AND 3501 GALLERIA — CONTINUED TO JANUARY 20, 2016 Member Swenson made a motion, seconded by Member Brindle, to continue the Public Hearing for Vacation of Public Right-of-Way, 3460 and 3501 Galleria, to the January 20, 2016, City Council meeting. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT No one appeared to comment. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2015-121 SETTING 2016 TAX LEVY AND ADOPTING 2016 OPERATING BUDGET—ADOPTED Manager Neal reviewed the City's process for setting the 2016 Tax Levy and adopting the 2016 operating budget. He explained Option A2 that was recommended by staff for a 7.07% levy increase for 2016 with estimates for 2017 through 2021. Mr. Neal also explained Option B I that was requested by Council for a 6.12% levy increase for 2016 with permanent General Fund service cuts equivalent to $180,000 in expenditures, permanent fee increases equivalent to $30,000 in revenue, and one-time shifts of$70,000. Mr. Neal answered questions of the Council related to the original budget and the proposed reduction for police and fire. The Council discussed the two options and each shared their opinion. Member Staunton communicated that he supported Option BI because the reduction was necessary and needed due to the less than expected liquor store profits. Mayor Hovland supported Option BI explaining that he believed the reduction would not reduce the quality of City services. Page 3 Minutes/Edina City Council/December 15, 2015 Member Swenson introduced and moved adoption of Resolution No. 2015-121, Adopting the Budget for the City of Edina for the Year 2016, and Establishing Tax Levy for Year 2016, Payable in 2016, Option A2. Member Brindle seconded the motion. Ayes: Brindle, Stewart, Swenson Nays: Staunton, Hovland Motion carried. VIII.B. RESOLUTION NO. 201 S-131 CALLING FOR PUBLIC HEARING FOR 66 WEST TAX INCREMENT FINANCING DISTRICT—ADOPTED Economic Development Manager Neuendorf shared that in November of 2014 the Council granted final approval for the proposed 66 West apartments. The City and Edina Housing and Redevelopment Authority needed to consider the creation of a new Tax Increment Financing District for 66 West to enable a $550,000 financial grant from the Southdale 2 Tax Incremental Financing District using special State legislation for affordable housing projects. The Resolution called for a Public Hearing on February 16, 2016. Member Stewart introduced and moved adoption of Resolution No. 2015-131, Calling for a Public Hearing by the City Council on the Proposed Adoption of a Modification to the Redevelopment Plan for the Southeast Edina Redevelopment Project Area and the Proposed Establishment of the 66 West Tax Increment Financing District therein and the Adoption of the Tax Increment Financing Plan therefore. Member Brindle seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.C. RESOLUTION NO. 2015-130 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Stewart introduced and moved adoption of Resolution No. 2015-130 accepting various grants and donations. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.D. APPROVE LEASE AGREEMENT WITH COOPERATIVE ENERGY FUTURES FOR COMMUNITY SOLAR GARDEN ON PUBLIC WORKS BUILDING—ADOPTED Manager Neal introduced Jeffrey Paulson, legal consultant with JCP Law. Mr. Paulson explained that he had listened to the concerns of the Council at the December 1, 2015, meeting and revised the lease to address those concerns. The developer had not stated any major issues with any of the changes. Mr. Paulson answered a question of the Council related to the purchase of shares by the City as a last resort. The Council discussed the lease agreement and support of the changes. Member Swenson made a motion, seconded by Member Staunton, authorizing the Mayor to sign the Lease Agreement with Cooperative Energy Futures for a Community Solar Garden on the Public Works Building. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Page 4 Minutes/Edina City Council/December 15, 2015 Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES. 1. ARTS AND CULTURE COMMISSION, OCTOBER 22, 201 S 2. HERITAGE PRESERVATION BOARD, NOVEMBER 10, 201S 3. PLANNING COMMISSION, NOVEMBER 11, 201S Informational; no action required. X. AVIATION NOISE UPDATE—Received XI. MAYOR AND COUNCIL COMMENTS—Received XII. MANAGER'S COMMENTS— Received XII.A. THE GRANDVIEW GREEN X111. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF DECEMBER IS, 201S—Received X111. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:25 p.m. Respectfully submitted, Debra a ge , ity CI rk Minutes approved by Edina City Council,January 5, 2015. James . Hovland, Mayor Video Copy of the December 15, 2015, meeting available. Page 5