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Home My WebLink About2012-08-09 PacketDRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., August 9, 2012 7:07 PM I. CALL TO ORDER 7:07p.m. II. ROLL CALL Answering Roll Call was Heer, Kostuch, Risser, Thompson, and Chair Sierks Late Arrival: Latham Absent: Gubrud, Rudnicki, and Zarrin Staff Present: Ross Bintner, Karen Kurt and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Kostuch and seconded by Member Thompson to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. No edits needed. B. Attendance report and roster. No Report. C. Workgroup list and minutes. Member Risser requested that Julie Mellum be deleted from the Air Quality Working Group and Nina Holiday -Lynch be deleted from the Water Quality Working Group. Motion made by Member Kostuch and seconded by Member Thompson to approve the Consent Agenda. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. Work Plan Development 1. Description of process and ranking results. Mr. Bintner gave an update on the Work Plan survey ranking results. The Commissioners refined their votes into goals. 2. Validate top tier ideas. 3. Transform top tier ideas into workplan goals. a. Evaluate EEC and Staff workload 4. Review additional ideas for inclusion in workplan. 5. Ongoing responsibilities of commission in workplan. B. Recycling & Solid Waste WG 1. Chair update. Member Latham gave an update that the Recycling RFP was passed by City Council on Monday, August 6tn. The RSW WG toured the Mdewankanton Sioux composting site on August Stn Next month, the RSW WG will visit the Paper Recycling at Rock Tenn. Member Latham decided to put the environmental metric creation on hold since it'll be five years before the next recycling contract is needed in order to concentrate on the Urban Task Force. 3 Motion made by Member Sierks and seconded by Member Heer to thank the support staff, in partiality Solve!, for all of her time and effort, and as well as the RSW WG for all of their effort they had working on the RFP and for getting the people of Edina such a great result. Motion carried unanimously. C. Air and Water Quality WG 1. Chair update. Member Risser said that working group members voiced their frustration on their water bill and said that could be an educational opportunity. Member Risser would like to increase Street Sweeping. Member Risser reminded the EEC about the review of the Wellhead Protection Plan until the end of August. The Drive Through Ordinance will be brought to the September Meeting for approval. D. Energy WG 1. Chair update. Member Heer said that the July meeting was cancelled. E. Education Outreach WG 1. Chair update. Member Thompson said that the August meeting was cancelled due to conflict with Nite to Unite. Edina Inner Faith Power and Light Group meet and Edina Community Luther Church is the first group to do the grant with Energene. The working group is still planning on hosting the CERTS Solar Workshop in November. Member Thompson is looking forward to meeting the new student commissioners to continue environmental education in the schools. Cool Planet is sponsoring Bill McKibben in February at various locations for Forums. VII. CORRESPONDENCE & PETITIONS. No Comments. Vill. CHAIR AND COMMISSION MEMBER COMMENTS. Member Latham requested Commissioners to start solicitation for new EEC Members for Term 2013-14. The applications are due in January. IX. STAFF COMMENTS A. No idling signs update. Mrs. Foster gave an overview of the GIS Sign Asset Management program. Member Risser is requesting the No Idling Sign to be moved at Concord Elementary to the parent drop off lot or install a second sign. B. Website update. Ms. Kurt said the City is creating a Go Green Edina webpage on the City's website. The City will list all of the environmental information there rather than under the Commission's home page. Karen requested that the Commissioners review the Name Your Neighborhood Maps and submit comments on Speak Up Edina. C. Coal Tar Enforcement update. Mr. Bintner said that the results were positive with Coal Tar on a driveway that was sealed in May and Mike Nibbe is reviewing how to enforce the ban now with the City Attorney. The ordinance states the home owner and applicator gets fined, but we might just do the applicator. D. Edina Emerald Energy Program update. Mr. Bintner said the City has received it's second EEEP applicant which is the Salute Restaurant. They would like to install an energy efficient cooking head and upgrade to LED lighting within the building. E. Sept -December meeting updates: B3, GreenSteps, McKinstry GESP? Mr. Bintner asked the Commissioners what their priorities would be for the upcoming meetings. Chair Sierks asked for an overview of the Comp Plan chapter 10. Member Kostuch asked for the Purchasing Plan update. There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 9:17p.m. Motion made by Member Thompson and seconded by Member Kostuch to adjourn meeting. Motion carried unanimously. 4 Respectfully submitted, Rebecca Foster GIS Administrator Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "I" under the month for each attending member. Regular Meeting w/o Quorum Type 1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type " 1" under "Work Session" on the meetings' line. NAME TERM J F M A M J J A S O N D Work Session Work Session of AVwx1lance94 Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 9 Gubrud, Bob 2/1/2013 1 1 1 1 1 1 1 2/21/2012 (enter date) 1 Gupta, Tara student 1 1i' 1 Heer, John 2/1/2015 1 1 1 1 1 1 1 1 Jennings, Bevlin student 1 1 1 1 1 86"16 Kostuch, Keith 2/1/2013 1 1 1 1 1 1 1 1 1 )p 10M Latham, Dianne Plunkett 2/1/2015 1 1 1 1 1 1 1 1 1 9 106% ` Paterlini, Germana 2/1/2013 1 1 1 3 Risser, Julie 2/1/2015 1 1 1 1 1 1 1 q,7 i!Jfi Rudnicki, Tim 2/1/2015 1 1 1 1 1 1 1 7 Sierks, Bill 12/1/20131 1 1 1 1 1 1 1 1 1 1 1 Thompson, Paul 12/1/20131 1 1 1 1 1 1 1 1 1 8 a38% Zarrin, Sarah 12/1/20151 1 1 1 1 1 1 1 1 1 7 79% Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "I" under the month for each attending member. Regular Meeting w/o Quorum Type 1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type " 1" under "Work Session" on the meetings' line. Type " 1" under "Work Session" for each attending member. Rescheduled Meeting* Type " 1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "l under the month on the meetings' line. Type " 1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday September 13, 2012 7:05 PM CALL TO ORDER 7:05p.m. II. ROLL CALL Answering Roll Call was Brandt, Heer, Kostuch, Latham, Sokol, Thompson, Zarrin, and Chair Sierks Absent: Gubrud, Risser, and Rudnicki Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Latham and seconded by Member Thompson to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes Motion made by Member Latham and seconded by Member Zarrin to approve the Minutes as amended. Motion carried unanimously. B. Attendance report and roster. No Report. C. Workgroup list and minutes. Member Latham requested the Turf Management Plan and the Park Recycling Bin Task Forces be removed from the Working Group and Minute lists due to completion. Member Latham requested resigned Member Germana Paterlini be removed from the Purchasing Working Group and the Carbon Disclosure Project Committee too. Motion made by Member Latham and seconded by Member Kostuch to approve the changes to the Working Group and Minute lists. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. Work Plan Development 1. Approve workplan recommendation to Council. Chair Sierks reviewed the 2013 Work Plan for approval. Motion made by Member Heer and seconded by Member Latham to approve the 2013 Work Plan with changes discussed. Member Zarrin voted Nay. Motion carried unanimously. B. Recycling & Solid Waste WG 1. Chair update. Member Latham gave an update on the Rock Tenn tour. Randy's will be the next tour to review the Blue Bag for organics. RSW asked for medicine recycling through the Edina Police Dept and now Hennepin County has volunteered to do it. Member Latham said Solvei Wilmot, Recycling Coordinator, has received calls asking if the new single sort bin fits in the garage. She's following up with Haulers on their solid waste reports per city ordinance and organizing organic recycling at City Facilities too. C. Air and Water Quality WG 1. Chair update. Member Latham said the City received a letter from Take Back the Air, a Minnesota-based environmental group, to review what actions might be taken to require Edina to prohibit recreational wood burning. The EEC will wait for a response from City Council if action needs to be taken by them. Member Thompson said to look for the Public Hearing date for Wellhead Protection Plan to comment on it. D. Energy WG 1. Chair update. August meeting was cancelled. E. Education Outreach WG 1. Chair update. The August and September meetings were combined. Member Thompson announced the CERTS Solar Workshop will possibly be held on November 15th at City Hall. The Edina Inner Faith Power Light group is expanding well. Edina Go Green will show the Bag It movie on September 181H Member Thompson asked the student members if they were interested in connecting with Project Earth at the high school. VII. CORRESPONDENCE & PETITIONS A. Subcommission Structure & EEC work plan item volunteer interest. Chair Sierks reviewed the current Working Groups and assigned the appropriate group per the proposed 2013 Work Plan. 1. City Staff & Energy WG 2. Urban Forest Task Force 3. Education & Outreach WG and Energy WG 4. City Staff & Education & Outreach WG and Energy WG 5. Energy WG 6. Water Quality WG 7. Recycling Solid Waste WG VIII. CHAIR AND COMMISSION MEMBER COMMENTS. No Report. IX. STAFF COMMENTS A. B3 System Review. Mr. Bintner presented the 3yrs of data about City Facilities energy use within the B3 System. Chair Sierks said the B3 Data would be a good topic to present at the January Televised EEC meeting. Mr. Bintner will present the revisions to the PACE Program at the October meeting for the EEC to review. Chair Sierks requested staff to present an updated EEC line item budget at the October meeting. Chair Sierks requested staff to give a presentation on the new Edina website when it's completed. Members voiced concern about the branding of Edina Go Green and the new Go Green Edina website. Chair Sierks discussed the possible cancelation of the December EEC meeting. The Members would like to receive an update from McKinstry in February on the MN Guarantee Energy Savings Plan There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 8:51p.m. Motion made by Member Latham and seconded by Member Kostuch to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator Working Groups Air Quality Open Bylaws Dianne Plunkett Latham Education & Outreach Jan 3rd Feb 8th Mar 6th Apr 3rd May 2nd Jun 5th Jul 3rd Aug7th Sept 4th Oct 2nd Nov 6th Dec 4th Paul Thompson & Bob Gubrud X X X X X X Canc. Canc. Energy Jan 17th Feb 21st Mar 20th Apr 17th May 15th Jun 19th Jul 17th Aug21st Sept 18th Oct 16th Nov 20th Dec 18th Bill Sierks & John Heer X X X X Canc. X Canc. X Recycling & Solid Waste Jan 5th Feb 2nd Mar 1st Apr 5th May 3rd Jun 7th Jul 10th Aug2nd Sept 6th Oct 4th Nov 1st Dec 6th Dianne Plunkett Latham X X X Canc. X Canc. X Canc. Water Quality Jan 23rd Feb 23rd Mar 22nd Apr 26th May 24th Jun 28th Jul 26th Aug23rd Sept 27th Oct 25th Nov 22nd Dec 27th Julie Risser X Canc. X Canc. X Task Force Jan Feb Mar Apr May Jun Jul AugSet Oct Nov Dec Carbon Disclosure Project Germana Paterlini & John Heer Home Energy Squad Bill Sierks Park Rec clin Bin Dianne Plunkett Latham X Purchasing Keith Kostuch & Germana Paterlini Solar & Wind Ordinance Open Turf Management Plan Germana Paterlini Urban Forest Dianne Plunkett Latham Minutes of the August 8, 2012 RSW WG Tour Present: Chair Dianne Plunkett Latham, Melissa Seeley Absent: Michelle Horan, Tim Rudnicki, Sarah Zarrin Staff Present: Solvei Wilmot, Ross Bintner Guests: Madison Seeley (Melissa Seeley's daughter) , David Van Dongen (member of the EEC's WQ WG) A two-hour tour of the Shakopee Mdewakanton Sioux organic recycling site was led by Michael S. Whitt, Natural Resources Manager, and Russ Leistiko, both employees of the Tribe. The site was opened on Sept. 6, 2011. Over two million dollars has been invested in the 120 acre facility by the tribe. They are using some of the largest equipment of its kind in the world. There are only 4 facilities of this kind in Minnesota. These are located in Duluth, Dakota County, Hutchinson and this site in Shakopee. The facility is currently operating at 30% capacity. The five-year plan estimates that it will be profitable in another 4 years. The site is used by many haulers including Allied, Waste Management and Buckingham among others. Emerald Ash Borer makes it difficult for yard waste originating in Hennepin County to be processed at this Dakota County site given the State law, which requires all tree branches over one inch in diameter to be ground to less than one inch diameter before it can be moved out of Hennepin County. Some haulers maintain that it is difficult to justify co -collecting yard waste and source separated organics (SSO) during the winter months because so little yard waste is generated. Mr. Whitt recommends co -collecting yard waste and SSO at a minimum during spring, summer and fall. Mr. Whitt commented that the most contaminated SSO received at his facility comes from High Schools and that greater education needs to be done with this demographic. In lieu of the Sept. RSW WG meeting, Solvei Wilmot will arrange for a tour of the Rocktenn paper recycling facility in St. Paul. Respectfully Submitted, Dianne Plunkett Latham Chair EEC Recycling and Solid Waste Working Group 10 (BOARD/COMMISSION) 2013 Annual Work Plan Complete each section with a white background. Add or delete tables as needed. Return to the Assistant City Manager by September 7. New Initiative Target Completion Date Budget2013 Required ... Approval Comprehensive City Building Energy Efficiency December 2014. Staff time in Significant: Project. 2013 and Capital Building Services Manager, Follow on success of 2011-2012 energy efficiency Improvement Environmental Engineer. retrofit project by exploring more in-depth building Project in 2014 Moderate: Legal Review. efficiency projects. Apx. $1-2M • 2013: Investigate various contracting Depending on methods including State Guaranteed selected Energy Savings Program (GESP) contract, contracting select preferred contracting method, method, this commission investment grade audit, choose project can be scope of project, and set budget for 2014. made cash flow • 2014: Contract for Energy efficiency positive using retrofits on various city buildings. financing paid by energy savings. Progress Report: Progress Report: Energy Efficiency Community Outreach and December 2013 Target Completion Staff time to Moderate: Communications Education Project. assist in creating Staff Develop educational messages and strategy for content and engaging citizens and community groups with the disseminating goal of increasing awareness and action on using city media sustainability, energy conservation and efficiency. platforms. Progress Report: Support2013 New Initiative Target Completion Budget Staff Date Required Approval Promote Edina Emerald Energy Program December 2013 Staff time for and Moderate: Communications Develop educational messages and strategy for creating content Staff, Environmental engaging businesses on energy efficiency and and Engineer, Finance Director Property Assessed Clean Energy (PACE) financing. disseminating (EEEP applications) Outreach will involve partnership with Edina using city media Chamber and local utilities. platforms and staff time to process applications. Progress Report: New Initiative Target Completion Budget2013 ... Date Required Approval Integrate Comprehensive Plan Chapter 10 Into City December 2013 Staff time to Moderate: Environmental Operations facilitate Engineer Review City codes, policies and operations relative to sustainability goals outlined in Chapter 10 of the comprehensive plan and identify extent of implementation. Identify inconsistencies in code and recommend 12 changes. Progress Report: Support2013 New Initiative Target Completion Budget Staff Date Required Approval Surface Water Quality Policy Exploration December 2013 Staff time and Minimal: Environmental Participate and inform efforts to update Wellhead minor additional Engineer Protection Plan and Storm Water Pollution cost in consulting Prevention Plan in 2013. contracts. Plans will include budget significant recommendations forfuture operations. Progress Report: Support2013 New Initiative Target Completion Budget Staff Date Required Approval Update Recycling Licensing Ordinance December 2013 Staff time. Significant: Community Provide detailed review and recommendations to Health staff City Council to promote year round organics recycling, earlier yard waste pickup and identify any inconsistencies in how customers are being charged for services, fees and surcharges, the notice for billing rate changes and fees for discontinuing service. Progress Report: 13 Other Work Plan Ideas Considered for Current Year or Future Green Contracts Years Grants Workgroup Measure Results of EEC Activities Greenhouse Gas Reduction Plan Annual Community Meeting City RFP Process Recycling RFP Environmental Metric Air Quality Focus Require Commercial Sector Recycling Advocacy Proposed Month for Joint Work Session: Staff Comments: Council Comments: 14 Tuesday, September 18th 6:30 to 8pm Edina Go Green is Y o 11r 1#* ,8 � 7NINBFILMS I i e t o BF�� C � BAB o A 'FY HAY w��""eySULq�yBE I a s t I C a �URRy jF/ByR JL4 ,�, G/yr FAGANJBBBEIFR ��RYBROU B