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HomeMy WebLinkAbout2012-10-11 PacketCITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION Thursday October 11, 2012 SUMMARY OF ATTACHMENTS AGENDA ITEM 6.A EEC Budget Update ATTACHMENTS 1. Account ledger printout 2. Email from Assistant Finance Director 3. Invoice for ICLEI AGENDA ITEM 6.13 Edina Emerald Energy Program Proposed Changes ATTACH M E NTS 1. Administrative Guidelines 2. Financing Summary 3. Application and Petition for Special Assessment NARRATIVE The changes proposed are the result of lessons learned on the 2"d EEEP application and would require City Council Approval. The changes increase the minimum project size, clarify fees and interest rate spread, and clarify that the lender is applicant arranged. AGENDA ITEM 7.A Wood burning correspondences ATTACH M E NTS 1. 9/4/12 Mellum and Welsh letter to Council 2. 10/5/12 Levin email to EEC AGENDA ITEM 7.B Business recycling correspondence ATTACH M E NTS 1. 5/1/12 EGG City Council Letter revisit AGENDA ITEM 8.A September 19 Council Workshop Update ATTACHMENTS 1. Excerpt from 9/19/12 Council Workshop packet; each commission's draft workplan AGENDA ITEM 9.A Sustainability review for neighborhood reconstruction projects. ATTACHMENTS 1. Example feasibility report for Lake Edina 2013 neighborhood reconstruction AGENDA ITEM 9.B Living Streets Working Group ATTACHMENTS 1. Existing plan and policy review and background document 2. Living Streets Resolution AGENDA ITEM 9.E Clean Water Service Projects ATTACHMENTS 1. Salt Workshop Flyer 3 DRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday September 13, 2012 7:05 PM CALL TO ORDER 7:05p. m. II. ROLL CALL Answering Roll Call was Brandt, Heer, Kostuch, Latham, Sokol, Thompson, Zarrin, and Chair Sierks Absent: Gubrud, Risser, and Rudnicki Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Motion made by Member Latham and seconded by Member Thompson to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes Motion made by Member Latham and seconded by Member Zarrin to approve the Minutes as amended. Motion carried unanimously. B. Attendance report and roster. No Report. C. Workgroup list and minutes. Member Latham requested the Turf Management Plan and the Park Recycling Bin Task Forces be removed from the Working Group and Minute lists due to completion. Member Latham requested resigned Member Germana Paterlini be removed from the Purchasing Working Group and the Carbon Disclosure Project Committee too. Motion made by Member Latham and seconded by Member Kostuch to approve the changes to the Working Group and Minute lists. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. Work Plan Development 1. Approve workplan recommendation to Council. Chair Sierks reviewed the 2013 Work Plan for approval. Motion made by Member Heer and seconded by Member Latham to approve the 2013 Work Plan with changes discussed. Member Zarrin voted Nay. Motion carried unanimously. B. Recycling & Solid Waste WG 1. Chair update. Member Latham gave an update on the Rock Tenn tour. Randy's will be the next tour to review the Blue Bag for organics. RSW asked for medicine recycling through the Edina Police Dept and now Hennepin County has volunteered to do it. Member Latham said Solvei Wilmot, Recycling 4 Coordinator, has received calls asking if the new single sort bin fits in the garage. She's following up with Haulers on their solid waste reports per city ordinance and organizing organic recycling at City Facilities too. C. Air and Water Quality WG 1. Chair update. Member Latham said the City received a letter from Take Back the Air, a Minnesota-based environmental group, to review what actions might be taken to require Edina to prohibit recreational wood burning. The EEC will wait for a response from City Council if action needs to be taken by them. Member Thompson said to look for the Public Hearing date for Wellhead Protection Plan to comment on it. D. Energy WG 1. Chair update. August meeting was cancelled. E. Education Outreach WG 1. Chair update. The August and September meetings were combined. Member Thompson announced the CERTS Solar Workshop will possibly be held on November 15th at City Hall. The Edina Inner Faith Power Light group is expanding well. Edina Go Green will show the Bag It movie on September 18tH Member Thompson asked the student members if they were interested in connecting with Project Earth at the high school. VII. CORRESPONDENCE & PETITIONS A. Sub commission Structure & EEC work plan item volunteer interest. Chair Sierks reviewed the current Working Groups and assigned the appropriate group per the proposed 2013 Work Plan. 1. City Staff & Energy WG 2. Urban Forest Task Force 3. Education & Outreach WG and Energy WG 4. City Staff & Education & Outreach WG and Energy WG 5. Energy WG 6. Water Quality WG 7. Recycling Solid Waste WG VIII. CHAIR AND COMMISSION MEMBER COMMENTS. No Report. IX. STAFF COMMENTS A. B3 System Review. Mr. Bintner presented the 3yrs of data about City Facilities energy use within the B3 System. Chair Sierks said the B3 Data would be a good topic to present at the January Televised EEC meeting. Mr. Bintner will present the revisions to the PACE Program at the October meeting for the EEC to review. Chair Sierks requested staff to present an updated EEC line item budget at the October meeting. Chair Sierks requested staff to give a presentation on the new Edina website when it's completed. Members voiced concern about the branding of Edina Go Green and the new Go Green Edina website. Chair Sierks discussed the possible cancelation of the December EEC meeting. The Members would like to receive an update from McKinstry in February on the MN Guarantee Energy Savings Plan There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 8:51p.m. Motion made by Member Latham and seconded by Member Kostuch to adjourn meeting. Motion carried unanimously. 5 Respectfully submitted, Rebecca Foster GIS Administrator CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday October 11, 2012 7:00 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENTAGENDA A. Minutes B. Attendance report and roster C. Workgroup list and minutes V. COMMUNITY COMMENT During "Community Comment, " the Energy & Environment Commission will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Commission, or which aren't slated for future consideration. Individuals must limit their testimony to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Commission Members to respond to their comments tonight. Instead the Commission might refer the matter to staff or to an EEC Working Group for consideration at a future meeting. VI. REPORTS AND RECOMMENDATIONS A. EEC Budget Update B. EEEP proposed changes C. Recycling & Solid Waste WG D. Air and Water Quality WG E. Energy WG F. Education Outreach WG i. November 15 solar workshop VII. CORRESPONDENCE & PETITIONS A. Air Quality correspondences B. Business Recycling correspondence VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. September 19 Council workshop (CC workplan process) B. Workplan/Workgroup/Commission coordination C. January meeting preparation 1 IX. STAFF COMMENTS A. Sustainability review for neighborhood reconstruction projects B. Living Streets C. Solar web links D. Draft TMDL Load Allocation — Minnehaha Creek, Lake Hiawatha E. Clean water service projects UPCOMING EVENTS AND MEETINGS: http://www.edinamn.gov/ <click calendar> 10/16/12 City Council Meeting — City [Jail 11/5/12 City Council Meeting — City Hall 11/8/12 EEC November Meeting—City Hall The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-886172 hours in advance of the meeting. MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday October 11, 2012 7:02 PM I. CALL TO ORDER 7:02p.m. II. ROLL CALL Answering Roll Call was Brandt, Gubrud, Heer, Latham, Risser, Rudnicki, Sokol, Thompson, Zarrin, and Chair Sierks Late Arrival: Latham Absent: Kostuch Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA. Chair Sierks requested Item 8A discussed after Community Comment due to him leaving the meeting early. Motion made by Member Thompson and seconded by Member Heer to approve the amended Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes B. Attendance report and roster C. Workgroup list and minutes. Member Zarrin said that a Member shouldn't be marked as absent on the RSW WG Minutes, because the recycling tours took place during the day and not at their regularly scheduled meetings. Chair Sierks thanked the support staff for creating the packets. Motion made by Member Gubrud and seconded by Member Risser to approve the Consent Agenda. Motion carried unanimously. V. COMMUNITY COMMENT. No Comments. VI. REPORTS AND RECOMMENDATIONS A. EEC Budget Update. Mr. Bintner reported the remaining balance is $5,856.69. Mr. Bintner asked the Commission if they wanted to renew the $600 ICLEI membership. Motion made by Member Heer and seconded by Member Gubrud to approve the payment of the ICLEI 2013 membership. Motion carried unanimously. B. EEEP proposed changes. The City has processed two applications for the EEEP and realized a few changes need to be done to the application. Mr. Bintner said the finances need to be clarified; the council process to approve applications, the fees paid for minimum project from $2500 to $20,000, and requiring a bond buyer certification. Motion made by Member Latham and seconded by Member Thompson to approve Energy Working Group to review the proposed EEEP edits. Motion carried unanimously. C. Recycling & Solid Waste WG. Member Latham gave an update on how Ms. Wilmot had to send letters to haulers asking how much solid waste was removed from the City to keep their licenses current. D. Air and Water Quality WG. Member Risser gave an update about possibly using funds left over from the Conservation League of Edina to create Rain Gardens with Metro Blooms andcombine it with cost share grants from Nine Mile Creek Watershed. Member Risser expressed concern about the City's timing with leaf blowing and street sweeping and maybe thought the working group could do some education to residents about how they should help keep the curb and gutters clean to have better water quality. Member Risser also needs to follow up with the City on their salt usage during winter months. E. Energy WG. Member Heer gave an update on how they reviewed the 2013 EEC work plan and discussed what they will do to support them. EEEP will be their number one priority. F. Education Outreach WG i. November 15 solar workshop. Member Thompson discussed how they will advertise for the solar workshop. Motion made by Member Gubrud and seconded by Member Risser to approve communications and promotional materials up to $500 for the CERTS Solar Workshop. Motion carried unanimously. Member Thompson said there will be buckthorn pulling at Bredesen Park and Member Guburd said the Home Energy Squad will be present helping seniors maintain their properties on October 13th for Edina Day of Service. Member Zarrin announced on January 7th there will be an opportunity to connect with other Environmental Groups to discuss topics. VII. CORRESPONDENCE & PETITIONS A. Air Quality correspondences. The letter and email received are considered information only unless the City Council requests the EEC to take action. B. Business Recycling correspondence. The letter received is considered information only unless the City Council requests the EEC to take action. VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. September 19 Council workshop (CC workplan process). Chairs Sierks gave an update on the Council Workshop and stated the following other Board's work plans that had a common area with the EEC. The Park Board with future use of land and facilities. Health, Planning and Transportation with Living Streets. Heritage Preservation with sustainability on homes. Chair Sierks said that the new Golf Dome site survey should be reviewed by the EEC for energy efficiency. Member Risser offered to write a proposal on how to review the site survey for energy efficiency. The review should include the calculation of the new energy usage and compare it to the old building. Council wants Business Recycling to be a priority. EEC asked the RSW WG to write the process on what needs to be done to have mandatory business recycling within the city and present it at the 2013 joint Council Work Session. The Council will review all of the Commission's Work Plans at their retreat and announce their priorities. Chair Sierks excused himself from meeting at 7:35pm and Vice Chair Heer became acting Chair. B. Workplan/Workgroup/Commission coordination. Member Heer suggested that after the EEC 2013 work plan gets approved the working groups need to be aligned with the plan to accomplish the goals. C. January meeting preparation. The Members brainstormed the following topics to be discussed at the televised January meeting. i. Allied Single Sort ii.. Park Recycling Bins iii. McKinstry Garenteed Energy Savings iv. B3 Project - City Facilities and show Gas and Electric Graphs v. Regional Indicators Project vi. Green Steps City's Project vii. Water Usage viii. Student Members will provided update on projects at the school level IX. STAFF COMMENTS A. Sustainability review for neighborhood reconstruction projects. Mr. Bintner is starting to think about how to incorporate Living Streets (Bicycles, Sidewalks) and Sustainability (Equity, Environment, Economy) for future street reconstruction Feasibility Studies. B. Living Streets. Paul Nelson, Edina Transportation Chair, and Wayne Houle, City Engineer, gave an update on how Living Streets begun which is a more accessible and sustainable transportation system. There are currently two street reconstructions, Tracy Ave is implementing rain gardens and Gallagher Dr is installing bio swales, as part of the Living Streets goals. The France Ave crosswalks is a future project where trees will be planted and a buffer created between the street and sidewalks. Mr. Nelson clarified how to use the Bike Advisory Lanes that were currently installed within the city. Member Latham requested the EEC Urban Forest Task Force work with the ETC to incorporate it into Living Streets. C. Solar web links. Mr. Bintner presented the solar usage for Grandview Tire & Auto and City Hall. D. Draft TMDL Load Allocation — Minnehaha Creek, Lake Hiawatha. Mr. Bintner gave an update on the process. E. Clean water service projects. Refer to the Education & Outreach working group update. Member Risser presented her draft Energy Efficiency Advisory review for the new Braemar Golf Dome. Motion made by Member Risser and seconded by Member Latham to move forward with the Advisory consisted of Members Risser, Rudnicki and Chair Sierks. Motion carried unanimously. There being no further business on the Commission Agenda, Acting Chair Heer declared the meeting adjourned at 9:17p.m. Motion made by Member Latham and seconded by Member Gubrud to adjourn meeting. Motion carried unanimously. Respectfu ly submitted, Rebecca Foster GIS Administrator 10/11/2012 `\ )iz)Living Streets - an Introduction �� • Development Framework: • Provides a more accessible and ■ Visioning and Goal Setting sustainable transportation system. (March - Hosted two part workshop) • Design streets using: • Next Steps: ■ Complete streets ■ Stakeholder engagement to create ■ Green streets & active living design and refine "Living Street Policy" www EEinaMN.gov 7-7 ILivingStreets - an Introduction �--- • Development Framework: ■ Visioning and Goal Setting (March - Hosted two part workshop) • Next Steps: ■ Stakeholder engagement to create and refine "Living Street Policy" ....... ...... ..... www EalnaMN. gov ... Solar Works in Edina! Thursday, November 15, 2012 7:00 to 8:30 p.m. Edina City Hall, 4801 West 50th Street, Edina, MN 55424 Join neighbors and local businesses for a FREE solar energy workshop. You will learn solar basics, hear from people that have solar arrays on their homes or businesses, and find out more about solar energy assessments, incentives, and rebates. During the workshop you will get assistance determining the steps needed to determine if solar is a fit for your family or business, and connect you to the technical and financial resources to make it happen. This workshop is sponsored by the Metro Clean Energy Resource Team (CERT) in partnership with the City of Edina, the Edina Energy and Environment Commission and Xcel Energy. For more information contact Diana McKeown at Metro CERT (612) 455-9172. SOLAR WORKS! In Edina Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meetina Held iON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINEI Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type 1 " under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. �000000000■■■a� �; . .. - - - �000000000■■■a� - �0000■o■o■■■■a� �■ -. � 000000■■■■■o� �000000000■■■o� ���■ ... -- �00000■000■■■o� ��■ �00000■o■o■■■o� Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meetina Held iON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINEI Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type 1 " under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. `A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: Edina Energy & Environment Commission Working Groups, Task Forces and Projects Draft of 9-13-12 Air Quali Working Group (AQ WG) — Temporarily deactivated 9 Feb. 2012 Water Quality Working Group (WQ WG) — 4'h Thursday at 6:30pm - Chair Julie Risser — Members: Bill Johnson, Jon Moon, Robert Skrentner, David B. VanDongen Prospective Members — George Hunter (10-4-11) En! r= Working Group (AE WG)— 3rd Tuesday at 7:00 pm — Chair Bill Sierks, Co -Chair John Heer - Commissioners Bob Gubrud and Germana Paterlini - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Howard, Bill Glahn, Brad Hanson Prospective Members John Dolphin - 5809 Eastview Dr Peter Larson — (2-1-12) Employed at EnerChange, a nonprofit dedicating to working with nonprofits to reduce energy consumption via a guaranteed energy savings program. Education Outreach Working Group (EO WG) — 1 s` Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: Sarah Zarrin (EEC), John Howard, Todd Willmert, Tara Gupta and Bevlin Jennings. Home EnerUSSquad Task Force (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob Gubrud Purchasing — Meets as needed — Chair Keith Kostuch Recycling & Solid Waste Working Group (RSW WG) — I" Thursday at 7:00 pm - Chair DP Latham, Commissioners Sara Zarrin and Tim Rudnicki - Members Michelle Horan, Melissa Seeley — City Staff Solvei Wilmot, Urban Forest Task Force (UF TF) — Meets as needed over lunch hour - Chair DP Latham — Commissioners - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff). Solar & Wind Ordinance Task Force —Chair Open, Members — Bill Sierks (EEC) Michael Platteter (Planning), Ken Potts (Planning) with support from the EEC Energy Working Group — City Planner Cary Teague (Staff) Bylaws Working Group — Chair Dianne Plunkett Latham (EEC), Carbon Disclosure Proiect Committee — Commissioner John Heer Working Groups Air Quality Open Bylaws Dianne Plunkett Latham Education & Outreach Jan 3rd Feb 8th Mar 6th Apr 3rd Ma 2nd Jun 5th Jul 3rdAm 7th Se t 4th ct 2nd Nov 6th Dec 4th Paul Thompson & Bob Gubrud X X X X X X Canc. anc. Energy Jan 17th Feb 21st Mar 20th A r 17th May 15th Jun 19th Jul 17th Aug21st Sept 18th Oct 16th Nov 20th Dec 18th Bill Sierks & John Heer X X X X Canc. X Canc. X Recycling & Solid Waste Jan 5th Feb 2nd Mar let Apr 5th May 3rd Jun 7th Jul 10th Aug2nd Sept 6th Oct 4th Nov lot Dec 6th Dianne Plunkett Latham X X X Canc. X Canc. X Canc. Canc. Canc. Water Quality Jan 23rd Feb 23rd Mar 22nd Apr 26th May 24th Jun 28th Jul 26th Aug23rd Sept 27th Oct 25th Nov 22nd Dec 27th Julie Risser X Canc. X Canc. X X NA X Task Force Jan Feb Mar Apr May Jun Jul AugSet Oct Nov Dec Carbon Disclosure Project John Heer Home Energy Squad Bill Sierks Purchasing Keith Kostuch Solar & Wind Ordinance Open Urban Forest Dianne Plunkett Latham Minutes of the Sept. 11, 2012 RSW WG Tour Present: Chair Dianne Plunkett Latham, Melissa Seeley, Michelle Horan Absent: Tim Rudnicki, Sarah Zarrin Staff Present: Solvei Wilmot, Ross Bintner Guests: John Howard (member of the EEC's EOWG and EWG) A two-hour tour of the RockTenn paper recycling plant located at 2250 Wabash Ave., St. Paul was led by Robert B. Carpenter, General Manager of the St. Paul Mill and David Speidel, General Manager of the St. Paul & Maple Grove Recycling and Waste Solutions. See attached photo. The plant was opened in 1908 and operates 24-7 with the exception of Christmas day. Four mills are located at this site. Recycling materials are received from all local haulers with the exception of Eureka. The paper is primarily sold in the 5 state area, with destinations as far away as Montreal, Canada. A 6 —10 day inventory is maintained. Their highest seasons are 'Back to School', Christmas and Thanksgiving. 40% of US recycled paper is exported, mainly from either the East or West coasts and mainly to China. From a tonnage viewpoint, waste paper is the US's largest export. Ships from China arrive filled with Chinese goods and return with waste paper. The price of paper fluxuates widely from over $200/ton in 1995 to $30/ton in 2009. It is now about $65/ton. The fluxuation tends to track the Chinese economy. When the price of paper is low, RockTenn purchases paper only from those haulers under contract. The amount of clean paper is diminishing given increased use of electronic mail and the reduction in size and volume of newsprint. Solvei Wilmot distributed information on Hennepin County's new medicine recycling locations including a drop box in Edina at the Hennepin Co Southdale Library at 7009 York Ave S. Hours are Mon. —Thurs. 10 am —9 pm, Fri. and Sat. 10 am — 5 pm, plus Sun. Noon — pm. Solvei Wilmot reported that single sort recycling is on schedule to have 65 gal bins dropped off at each resident's home during the last 2 weeks of Sept., with single sort recycling beginning on either Oct. 1 or Oct. 8, 2012, depending on the resident's collection week. After the first month residents can request that the 65 gal bin be swapped for either a 32 gal bin or a 90 gal bin. Residents can either keep their 18 gal green bins or drop them off at a designated location during October and they will be recycled. Solvei Wilmot will arrange for a tour of Randy's recycling facility in Delano once their new 'Dirty MRF' is operating smoothly. Solvei passed out Randy's sample compostable blue bags. Randy's system involves residents putting their organics in the compostable blue bags and putting the blue bag in their trash can along with all their recyclables. On the MRF floor, the blue bags will be pulled out manually and sent to composting. All trash and recyclables will then be sent down a single sort line with the trash being pulled out and the recyclables separated. The Oct. 4, 2012 RSW WG meeting is canceled. The next meeting is Nov. 1 at 7:00 in the Community Room. Respectfully Submitted, Dianne Plunkett Latham Chair, EEC Recycling and Solid Waste Working Group 1101 The Edina Energy and Environment Commission's Recycling and Solid Waste Working Group tours the RockTenn paper mill facility on Sept. 11, 2012. FWA e . ♦ It Y IIIA• ' I r , A. ? \. loo 14 The Edina Energy and Environment Commission's Recycling and Solid Waste Working Group tours the RockTenn paper mill facility on Sept. 11, 2012. 15 L 0 City of Edina Water Quality Working Group Energy & Environment Commission Minutes for July 26, 2012 meeting 6:30 — Mayors Conference Room Present: Ross Bintner, Jon Moon, Julie Risser, David van Dongen The meeting began with discussion about water bills and the potential benefits of educating residents about how fees and rates are determined/structured. This could be something to work with Education and Outreach on. Messaging could happen at the fall public hearing on the Well -Head Protection plan. Julie will contact Paul. The group discussed strategies for reaching out to people and perhaps service providers. Basic messaging about certain practices might resonate. We should start with best practices that are already being implemented by the city. Julie will raise this possibility at the next EEC meeting. Ross reported that Edina is going to be part of the League of Minnesota Cities Storm Water Coalition. The WQWG supported that at the June meeting. For improving storm water quality there is some low hanging fruit in Edina. If the city swept streets more than two times a year that make a significant difference. Members read through the June minutes and approved them with minor changes. Respectfully submitted, Julie Risser 18 City of Edina Water Quality Working Group Energy & Environment Commission Minutes for Sept 27, 2012 meeting Atrium — City Hall Present: David van Dongen, Jon Moon, Julie Risser Meeting opened at 6:34. Action item — contact Ross and ask when the public hearing would be on the wellhead protection plan. Report from Julie — we need to slow down on the idea of encouraging guidelines for . Tried to discuss some standards on service providers. Julie attempted to present the concept of getting environmental standards in place — guidelines for service providers. The concept was rushed and we should take it more slowly — Lawn height — educating residents, the city and businesses — the shorter you cut in the harder it is for the lawn to thrive and it requires more water to keep it looking good. The extension service has studied this — some cities recommend longer than 3" — Think about the About Town — let's make a recommendation that the City recommend 3" or higher in the about town magazine — there is a standard height that the grass grows to be — We need to first find out if the city would be ok carrying this message forward. Discourage bagging the clipping. Could also have messaging about blowing grass clippings into the street. Salt application — many cities require that if a company applies a salt applicator — the person providing the salt needs to have training — sand is good for ice — Julie will look up the manner in which the city salted the streets — I think there is the good stuff now — training at the library — message not just the residents — need to harmonize with the city on what to do. Discussion of the CLE — it became defunct — people contributed money — $2,200.00 — it seems that the money could go to a water project. Would like it to be something that the city would not necessarily fund. The question was raised — what would Metro Blooms do with money that they would not otherwise — what is our money purchasing? Another plan was to make an actual demonstration plan — Make the suggestion that other cities are providing and promoting it - http://www.ninemilecreek.org/CaiDetails.asp?cal seq=168 Applications are accepted — jan 1— April 1— ask why it has not been on our website: The maximum grant amount is $3,000 for residential projects, $10,000 for lake and townhome associations and $25,000 for commercial and government projects. The minimum grant amount is $500.00. 19 Event - introduces the topic about raingardens - at the end of the session people can dash of a first stab for a project that they would want to do - could even be a bunch of neighbors - could have three neighbors coming together. Will help write plans - the application is not that long at all. CLE would like a measurable outcome - would like "X" number of grant. So it will be an outcome - CLE - don't really need any money - $200.00 (willing to do this because it is sufficient to make it happen) - EEC could match this - pay for up to 40 people with a match. Or say that CLE will do one on Urban gardening the next year if there is a rain garden that the EEC supports. Maybe see if the education and outreach event Drought resistant gardening urban gardening - getting actual gardens - Native plants More information about street sweeping - it happened in Jon's neighborhood this morning. David saw the remains of street sweeping - ask Ross what is up with the street sweeping happening this year. It is kind of early for street sweeping. Street sweeping -there is interest on that issue. Maybe we could do a google hangout - Skype can also share desktops. 20 R09200P Account Number 1122.6103 CITY OF EDINA Account Ledger Print PROFESSIONAL SERVICES Year to Dale Subledger Sub Type 1,708.53 DT Document Date Explanation PV 282845 3/7/2012 ICLEI USA MEMBERSHIP PV 283109 3/7/2012 MINUTEMAN PRESS PV 283819 3/19/2012 MINUTEMAN PRESS PV 286025 4/18/2012 UPS STORE, THE PV 286275 4/23/2012 SIGN PRO PV 286502 4/25/2012 EDINA SCHOOL DISTRICT PV 286503 4/25/2012 ISD #273 PV 286504 4/25/2012 ZARRIN, SARAH JE 88489 4/27/2012 Record Event Registrations PV 290948 6/25/2012 PETTY CASH PV 295300 8/1/2012 EDINA COURIERS - PCARD EEC POSTERS POSTERS DIALOGUE FLYERS EEC SIGN EDINA DIALOGUE EVENT EDINA DIALOGUE EVENT EDINA DIALOGUE EVENT DELIVERY FEE 21 From Date Thru Date Ledger Type Ledger Type 2 Subledger Type Subledger Batch Batch Number Date Subledger Sub Type 22053 3(7/2012 22061 3!7/2012 22135 3/19/2012 22387 4/18/2012 22416 4/23/2012 22429 4/2512012 22429 4/25/2012 22429 4/25/2012 22444 4/27/2012 22693 6/25/2012 22905 8/20/2012 Column Total Posted Ledger Total 1/1/2012 9/30/2012 AA Debit 600.00 59.46 20.23 201.14 369.79 3.50 60.00 281.96 40.00 12.93 59.52 1,708.53 1,708.53 1,708.53 9/24/2012 14:32:33 Page - 1 P User ID P KSAWYER P KSAWYER P KSAWYER P LAASEN P LAASEN P LAASEN P LAASEN P LAASEN P KSAWYER P LAASEN P KSAWYER Rebecca Foster From: Eric Roggeman Sent: Monday, September 24, 2012 2:30 PM To: Ross Bintner Subject: RE: EEC Budget Follow Up Flag: Follow up Flag Status: Red Ross - Looks like $4,143.31 has been spent so far this year. $2,434.78 in salaries & benefits and $1,708.53 in contracted services. They were budgeted $10,000, so $5,856.69 is unspent. I asked Kyle to set up an Insight report for you so you will have direct access to this data in the future. Let me know if you have any other questions. Thanks! X Desc Eric Roggeman, Assistant Finance Director http:/, 952-826-0414 1 Fax 952-826-0390 ERoggeman@EdinaMN.gov I www.EdinaMN.gov L ...For Living, Learning, Raising Families & Doing Business From: Ross Bintner Sent: Friday, September 21, 2012 2:54 PM To: Eric Roggeman Subject: EEC Budget Eric, Would you be able to run a report for me for the EEC budget item ($10K, I think) the expenses charged to date, and how much they have left? F I Ross Bintner, PE, Environmental Engineer 952-903-5713 1 Fax 952-826-0392 RBintner(&EdinaMN.00v I www.EdinaMN.aov L...For Living, Learning, Raising Families & Doing Business 22 10/8/2012 ICLEI Local Governments USA for Sustainability ICLEI — Local Governments for Sustainability 414 13th Street Suite 400 Oakland, California 94612 TO Karen Kurt City of Edina INVOICE INVOICE M2012-4504 DATE: OCTOBER 4, 2012 Membership Period: City of Edina PAYMENT TERMS Due on Receipt ITEM DESCRIPTION LINE TOTAL Edina, MN Membership Dues for Population Under 50,000 $600.00 Renewal 2013 TOTAL $600.00 Make all checks payable to: ICLEI — Local Governments for Sustainability 41413 th Street Suite 400 Oakland, CA 94612 For questions, please contact ICLEI Membership Services: (toll-free) 1-855-504-8097 or membership-usa@iclei.org No refunds of membership fees shall be granted as a result of resignation THANK YOU FOR THE OPPORTUNITY TO SUPPORT YOUR CLIMATE AND SUSTAINABILITY WORKI 23 w91NA1r o� e �V� City of Edina, Minnesota �0 Edina Emerald Energy ram Pro 9 PROGRAM REPORT AND ADMINISTRATIVE GUIDELINES 4801 West 50th Street, Edina, Minnesota 55424 Phone: 952-927-8861 Fax: 952-826-0390 E-mail: www.cityofedina.com Approved: 11/16/2011 rev 01/24/12; 5/1/12, 10/11/12 24 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines Table of Contents Comment [COEl]: Revise at final draft I. Introduction......................................................................................................... 1 A. Goals.............................................................................................................. 1 B. Program Benefits............................................................................................ 1 C. Program Administration................................................................................... 2 II. Program Requirements....................................................................................... 2 A. Program Report .............................................................................................. 2 B. Geographic Parameters.................................................................................. 2 C. Eligible Property Owners and Eligible Properties............................................2 D. Eligible Equipment.......................................................................................... 3 E. Eligible Costs and Program Fees....................................................................4 F. Administrative Costs....................................................................................... 5 III. Tracks for Participation........................................................................................ 5 A. The Energy Efficiency Track........................................................................... 5 B. The Solar Track.............................................................................................. 5 C. The Custom Measure Track............................................................................5 IV. Energy Surveys, Evaluations, and Solar Site Checks ......................................... 5 V. Program Parameters.......................................................................................... 6 A. Minimum Energy Financing Amount and Duration of Assessment ................ 6 B. Maximum Energy Financing Amount.............................................................. 6 C. Maximum Portfolio.......................................................................................... 6 D. Assessment Interest Rate.............................................................................. 6 E. Property Assessment Lien.............................................................................. 6 F. Delinquent Assessment Collections................................................................ 7 VI. The Financial Strategy........................................................................................ 7 VII. Changes to Report ............................................................................................. 8 Appendix A — Eligible Improvements..........................................................................1 I. Energy Efficiency Measures..................................................................................1 A. Energy Efficiency Measures......................................................... 1 B. Energy Efficiency Custom Measures .......................................... 1 II. Solar Equipment................................................................................................. 2 III. Custom Measures.............................................................................................. 2 A. Energy Efficiency Custom Measures............................................................. 2 B. Energy Generation Custom Measures.......................................................... 3 25 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines I. INTRODUCTION In 2010, the Minnesota State Legislature approved 216C.345, authorizing cities and counties to establish voluntary seratFastual assessment programs to fund an array of conservation and renewable energy projects proposed by property owners. The State Legislature declared that a public purpose will be served by such programs, giving local governments the authority to finance the installation of distributed generation renewable energy sources — such as solar — and energy efficiency improvements that are permanently affixed to residential, commercial, industrial, or other real property. To make energy efficiency and conservation improvements more affordable and to promote their installation, the legislation provides procedures for authorizing voluntary assessments to finance the cost of these improvements. The Edina Emerald Energy Program ("EEEP" or "Program") works at the request and with the consent of owners of the property on which the energy and water conservation improvements are to be made. The program will provide financing o tp ions ("EEEP fiRa ,, OR9") +„ .,F,,peFt.hor property owners within the City to finance the installation of energy efficiency and conservation improvements „ndeF nentFaGt al assessment agFeemepAs arranged bond revenue back by a special assessment on the property. Property owners will repay EEEP financing through an assessment levied against their property which is payable in semi-annual installments on property tax bills. A. Goals EEEP furthers a variety of goals of the City and applicant including the -E improvement of real property, Make principled investments in the long-term health of the local, state, improvement of local and regional air quality, and glebal eRViFenment and reduced energy costs, and increased technologic and business development. energy errn EEEP PFGVode6 multiple benefits. By enabling PFOpeFty owneFs to take Fespensible eneffly effiGienGy and nnnsepfatieR aGtiens, the PFOgFaFn will redUGe the'F utility bills, At the same B. Program Benefits From the City's perspective, the program will be a key element in achieving greenhouse gas reduction goals. Lower energy use translates into reduced greenhouse gas emissions and improved local and regional air quality. EEEP provides a significant tool feF#HgRel+H o direct more resources into the shift to gFeateF efficiency and renewable energy technology, and the business development and economic activity it generates. Lower eneFgy tFanslates diFec4ly iAtO redueen L. nouse ., and helps .. fi,t p �„ .d 26 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines For property owners, EEEP offers a no -money -down means of financing energy efficiency and conservation improvements -the potential for an immediate reduction in energy costs, fixed-rate financing over a number of years, financing without requiring a property appraisal, a streamlined financing and repayment process, and access to financing that may not readily be available through traditional means, such as home equity loans. C. Program Administration The City Manager shall designate an EEEP Program Administrator. The EEEP ore_gF m The Program Administrator will oveFsee coordinate with professionals from the City's Finance Department and Economic Development Authority. €€€P -City staff responsibilities will include: Community outreach; responding to property owners inquiries; processing applications; Managing and tFaGkmRg funds .,a"W--hIp-- -fpr-- EE--E-P--,-Tracking individual and collective energy conservation; and Working and coordinating with participating jurisdictions. The Energy and Environment Commission (EECJ responsibilities include: public promotion and community education of the Program and review of Program administration activities and performance. II. PROGRAM REQUIREMENTS A. Program Report program will fURGWA (the "Program " . The Program Report is the guiding document for EEEP and fulfills the statutory requirements that this report contain: • A map showing the boundaries of the territory within which contractual assessments are proposed • ^ draft assessn4epAAn assessment contract between a property owner and the City • Program policies concerning seatfastaal assessments, including: a list of eligible improvements; as6e66Fnents on behalf of +h ; and maximum aggregate dollar amount of contractual assessments.; event that requests appeaF likely te eXGeed the autheFizatien aFneunt. • Information on the City's cost of placing assessments on the tax roll. B. Geographic Parameters All property within the corporate limits of the City of Edina is geographically eligible to participate in the Program. (Appendix B.Z C. Eligible Property Owners and Eligible Properties Property owners may be individuals, associations, business entities, cooperatives, and virtually any owner which pays secured real property taxes. Only properties classified as commercial/industrial or apartment (4 or more units) by the City Assessor are eligible for 27 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines financing under the Program. Certain eligibility criteria must be satisfied. Financing may be approved if the following criteria are met: • Property Title is vested in the applicant(s), without federal or state income tax liens, judgment liens or similar involuntary liens on the property. • Property owner is current on property taxes. • Property owner is not in bankruptcy, and the property is not an asset in a bankruptcy proceeding. • Property owner is current on mortgage(s). • The lender has signed an acknowledgement regarding EEEP financing Improvement costs are reasonable to property value. As a guideline, proposed improvements should not exceed 10 percent of assessed value. If the proposed project exceeds this guideline or otherwise does not appear prudent when compared to the property's value, the Program Administrator may require additional information supporting both the reasonable relationship of the improvements to the property, and information related to the ability of the property owner to repay the assessment. These applications are reviewed on a case-by-case basis; and Lf property owner has been Formatted: Font: us pt in bankruptcy in the past three years, the bankruptcy must have been concluded at least one year before application was filed. In addition, all mortgage payments due on the property must have been timely paid during the six months preceding the application. If property is subject to loan modification because of default or delinquency, the loan modification must have been completed at least one year before application was filed. In addition, all mortgage payments due on the property must have been timely paid during the six months preceding the application. EEEP financing is not currently available for properties that are not subject to secured property taxes, such as governmental entities and certain non-profit corporations, or for mobile homes that are not affixed to real property and subject to secured property tax. Property owners may make more than one application for funding under the program if additional energy and water conservation improvements are desired by the owner. D. Eligible Equipment EEEP affords property owners in the City of Edina the opportunity to take advantage of a wide range of energy -savings and conservation measures, consistent with the following provisions: (1) EEEP financing is intended principally for retrofit activities to replace outdated inefficient equipment and to install new equipment that reduces energy consumption, produces renewable energy, or reduces energy use.- However, EEEP financing is also available for purchasers of new businesses that wish to add energy efficiency, renewable energy, and energy conservation improvements after taking title to the property. (2) EEEP provides financing only for improvements that are permanently affixed to real property. 28 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines (3) EEEP provides financing only for improvements specified in Appendix A. Broadly, these include: (a) Energy Efficiency Improvements; (b) Solar Systems; and (c) Custom Measures, such as Jarge-scale commercial or industrial projects requiring Formatted: Font: 11.5 pt engineering design and meeting the financing threshold ($500,000) requiring approval by the City Council or projects involving emerging technologies for improvements that provide new ways to save or generate energy will be evaluated on a case-by-case basis. A detailed list of improvements is set out in EEEP's Eligible Improvements list. EEEP financing is also available for projects that combine eligible improvements, such as bundling of, energy efficiency and renewable energy measures. For instance, a property owner may choose to replace an aging and inefficient furnace, install weather stripping, and install a photovoltaic system. E. Eligible Costs and Program Fees Total costs of a proiect wilL include project costs, interest, and program fees. Project costs Formatted: Font: 11.5 pt include all efficiency and conservation capital cost% as well as select labor and professional Form : Font: 11.5 pt services. Interest costs are determined b the interest rate the applicant arranges y erese pro� Formatted: Font: 11.5 pt with their choice of financial institution. (1) Project Costs. Eligible costs of the energy efficiency and conservation improvements include the cost of equipment and installation. Installation costs may include, but are not limited to, energy evaluation consultations, labor, design, drafting, engineering, permit fees, and inspection charges. All improvements, including those normally exempt from permit requirements, will require a permit from the City. Final inspection by a building inspector will ensure that the Improvements were completed and compliant with all applicable building codes... The installation of energy savings and conservation improvements can be completed by a qualified contractor of the property owner's choice. Eligible costs do not include labor costs for property owners that elect to do the work themselves. Property owners who elect to engage in broader projects may only receive EEEP financing for that portion of the cost of retrofitting existing structures with energy and conservation improvements. Repairs and/or new construction do not qualify for EEEP financing except to the extent that the construction is required for the specific approved improvement. The value of expected rebates but not the value of expected tax credits will be deducted from EEEP financing. "Expected rebates" do not include rebates (1) that are contingent on performance or (2) that are not available to the property owner at or shortly after completion of the project, so as to be available for use to pay for the project. EEEP staff will determine whether the estimated equipment and installation costs are reasonable. EEEP staff will evaluate market conditions and may require the property owner to obtain additional bids to determine whether costs are reasonable. While the property 29 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines owner may choose the contractor, the amount available for EEEP financing will be limited to an amount determined reasonable by EEEP staff, and may be reviewed by the Program Administrator. ,(2) Program Fees. The following program costs are paid in an application fees -fee, and are Formatted: Font: us pt will )e -the responsibility of the property owner-: Title costs (including title insurance, where required.) and recording fees (special assessment, and bond.) Any special legal or technical review the city must contract to conduct in the case of complex projects or custom measure described below will be recouped through a special fee at the time they are incurred. The apRual assessment fee will be included on the annual tax statement. ether foes must he paid of the time they aFe .oil (a) Title nests RGluding like in ..here . red (b) ReGGFding fee for d9GUFneRtG FequiFed to be FeGGFded by State law, whiGh includes tkte (G) Legal fees and WRdeFWFitiRg fees i ed by the City fpr then eel finaRGOR (3) Escrow fees. Some large projects, or projects with multiple contractors, may benefit from funding through an escrow process. If this process is selected by the property owner, the owner would select an escrow agent, and after the Assessment Contract is signed, the amount requested would be funded into the escrow account. Escrow instructions governing release of the funds would need to be approved by the Program Administrator. All fees related to this process would be the responsibility of the property owner but could be requested as part of Program funding. As in the Multiple Disbursement Assessment Contract, interest on the full amount of the requested disbursement will begin to accrue as soon as the escrow is funded. Any amount not needed at the completion of the project must be returned to the Program, and will be deducted from the amount of the assessment lien. All projects over $500,000 must utilize an escrow process. F. Administrative Costs The Program may-ele LAill cover all OFthe portion of its costs not covered by fees through the "spread" between �t&',�,ntefim-the applicant arranged funding source interest rate (or bond interest rate) and the EEEP financing (special assessment) interest rate offered to the property owner. This rate spread will be 2% but can be lowered at the discression of City Council if the actual cost to review the application, and estimated cost to finalize and process the bond sale, special assessment and payments is lower than the proceeds of the 2% rate spread. Similarly, it m eleet to . r EEER pests th Faugh s ed between bend rates and as;s;ess;rne.n1 rates, OF the 6PFead between inteFe6t Fates ef any finanGial vehisle. The PFegFamhal$rr��ll GhraFge as feeasoutlined int the FEED Ci. al SuFnMaFy eetiee at the time of submission of the EEEP a eGealiee Ill. TRACKS FOR PARTICIPATION 30 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines There are three categories or "tracks" of technologies under which property owners may participate in the program. Eligible improvements must meet specified minimum efficiency standards. A complete list of approved improvements is set out in the Eligible Improvements list. A. The Energy Efficiency Track. The Energy Efficiency Track covers a wide range of energy efficiency fixtures from windows and doors, attic insulation and HVAC equipment that is Energy Star rated. Packaged and central air conditioning systems must meet specified minimum efficiencies. B. The Solar Track. The Solar System Track covers solar energy generation and solar hot water systems. C. The Custom Measure Track. The development of technologies is encouraged by EEEP as a means of diversifying the City's energy sources. The Custom Measure Track will evaluate and provide funding, if appropriate, for these innovative projects. Applicants for the Custom Measure Track should consult with EEEP staff to determine eligibility and will be required in most cases to submit engineering plans and specifications. The Program Administrator, or designated staff, will approve the Custom Measure Track application on a case-by-case basis, and may request consultation from outside technology experts in making this decision. The applicant would be expected to bear the cost of such consultation. Cost reimbursement would be discussed with the applicant before the project was reviewed. IV. ENERGY AUDITS, EVALUATIONS AND SOLAR SITE CHECKS An onsite energy audit or evaluation is required for to participate in the Program. Your energy providers (Xcel Energy or CenterPoint Energy) may offer a energy audit or evaluation services to help property owners determine the most cost-effective and efficient route to maximize investment and energy savings. Energy auditors must be licensed by the state. Property owners may include the cost of the energy audit or evaluation in the application for EEEP financing.- For renewable energy systems, a feasibility study must be complete and include an estimate of the length of time the system will take to repay its purchase and installation costs. V. PROGRAM PARAMETERS A. Minimum Energy Financing Amount and Duration of Assessment EEEP Assessment Contracts are available for -five and ten-year terms to accommodate a wide range of efficiency measures and renewable energy investments. The minimum amount for an EEEP Assessment Contract is $20,bA9000. The term will be determined by the Program Administrator after consultation with the property owner fa6tOFS sueh as eest to value Fatie and the Fna*etability of bends relying on the AssessrneF4 31 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines B. Maximum Energy Financing Amount Improvement costs must bear a reasonable relationship to assessed value of the property and must not exceed 10% of the assessable market value of the property. All contracts feF amounts up to $20,000 may be appreved by the PFOgFaFn Adminis#atOF. AFnOUnt6 GVe $28;000 must be reviewed and approved by the Edina City Council. EEEP financing will be disbursed directly to the property owner after improvements are completed and final documentation is submitted to EEEP Staff. G. Maximum Portfolio The City intends to initially f ---Rd- EFEEP %vith a GORImitment of up to $1 million of its total statuteFy debt GapaGity. The Gity will e)(plGFe etheF finanring appoFtunities, with the goal of 9C. Assessment Interest Rate The total assessment interest rate will be the sum of the interest rate of the applicant arranged EEEP bonds, plus the 2% interest rate spread used to recoup administrative costs. It is expected that larger standard projects with longer terms will have less administrative cost, and therefore be eligible for smaller rate spreads, while small, complex project will likely have larger costs relative to the project size, and will therefore have a higher rate spread. Interest costs on the EEEP bond between the time of issue and the first payment will be capitalized into the principle amount of the bond. The Program will recover its administrative and overhead costs through the 2% spread between the market rate of the revenue bonds and the interest rate charged to the applicant in the special assessment contract. The interest rate for the EEEP bonds will be determined by the negotiated market rate of the special assessment backed revenue bonds arranged by the applicant. the time the PFOgFaFn and pFopeFty owner enter inte the GORtFaGt. The interest Fate will be fixed at that point and will not ge up, altheugh the City Fnay Feduee the Fate feF all PFOgFaFn allow Ot to do so -while still funding the pFegFaFB GGStS. -The Program Administrator will provide actual and estimated costs to process each application to the City Council at the time they consider approval of an application. This cost will be based on actual and estimated cost to finalize and process the bond sale, special assessment and pavments and recommend to Coucil a lower rate when the spread Formatted: Font: 11.5 pt 32 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines €D. Property Assessment Lien All property owners must sign and notarize the EEEP Application and Petition for Special Assessment GentFaet and Implementation AgFeement ("contract documents"). Upon execution of the contract documents, the program will place a lien for the full amount of the assessment on the property that secures the assessment, including capitalized interest being the amount of interest accrued from the date of disbursement through September 1 of the first tax year. If funds are disbursed to property owners by the first business day in September, the assessment will appear on the next tax bill. For disbursements made after the first business day of September, the assessment will not appear on the tax bill until the following tax year, but interest will accrue on the outstanding amount. F E. Delinquent Assessment Collections Delinquent assessments will be collected using the laws and powers authorized under state statutes for collecting property taxes and assessments. Delinquent assessments will be collected and allocated, in accordance with state statutes. Where bonds have been sold to finance assessments, state law also allows delinquent assessments to be collected through foreclosure proceedings to protect bondholders. �I. THE FINANCIAL STRATEGY Comment [COE21: Finance Director Review The City Finance Director will establish the Edina Emerald Energy Program Fund (the "EEEP Fund") and may accept funds from any available source and may disburse the funds to eligible property owners for the purpose of funding energy efficiency and conservation improvements. Repayments will be made pursuant to Assessment Contracts between the property owners and City of Edina and will be collected through the property assessment mechanism in the Edina City property tax system. The City will manage the EEEP in one enterprise fund with multiple sub -funds. It is necessary to ensure that financings equal the City's receivables. Likewise, it is necessary to separate City's funds for repaying bonds, etc. to ensure funds are available when payment is due. The Program Administrator has the authority to develop the necessary accounting structure needed to run the EEEP. Each year, the City may use assessment revenues in excess of the amounts needed to repay the loan to fund a reserve account and a program expense account. Moneys in the reserve account will provide additional security for the repayment of the loan. Moneys in the program expense fund may be used to pay or reimburse the City for expenses to administer the EEEP. The City may use surplus funds, which remain after the payment of the Bond at maturity or upon early redemption for any lawful purpose for the program. The City will use revenues from the annual administrative assessment provided for in each assessment contract to pay for the administrative expenses of the City in connection with the bond and the collection of the assessments. It is anticipated the administrative assessment will be a nominal amount, to cover the cost of the assessment administrator and the Program Administrator cost in placing the charge on the tax roll. 33 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines For long-term and additional financing, the Program Administrator will explore funding opportunities from a number of other potential funding sources, and combinations of sources, which may include but are not limited to additional funding from any funds under the control of the City of Edina, the issuance of notes, bonds, or agreements with utilities or public or private lenders, other governmental entities and quasi -governmental entities, or any financing structure allowed by law. Program Administrator will report on program progress to the EEC on a quarterly basis and the City Council on an annual basis with the information necessary to further adjust the Program to encourage participation and effectiveness, with recommendation from the Program Administrator. The Program Administrator shall have the authority to establish an EEEP budget to be ratified by the City Council. VII. CHANGES TO REPORT The Program Administrator may make changes to this Report that the Program Administrator reasonably determines are necessary to clarify its provisions. Any changes to this report that materially modify the EEEP shall only be made after review and recommendation of the EEC and approval by the City Council. i- The Program Administrator may modify from time to time the eligible improvements List, Assessment Contract and Application attached hereto as Appendix A, Appendix D and Appendix C, respectively, as deemed necessary by the Program Administrator to effectuate the purposes of the program.. I Formatted: Font: u.s pt 34 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines APPENDIX A — ELIGIBLE IMPROVEMENTS The Edina Emerald Energy Program offers EEEP funds for a number of equipment types, including energy efficiency measures, solar systems, and other innovative, energy-saving and energy generation custom measures. In each case, if a rebate is available to the property owner to be applied to the purchase price, that amount must be deducted from the amount of financing requested. A comprehensive list of eligible improvements is available on the EEEP website. I. ENERGY EFFICIENCY MEASURES The EEEP provides services and funding for a wide range of Energy Star -rated efficiency measures, including many Energy Efficiency measures for which property owners can get rebates as well as EEEP funding. €-xsept+ag Except the HVAC equipment as noted below, efficiency measures must meet the performance criteria stated in the list of eligible improvements or the Energy Star minimum efficiency levels. For all packaged and central air conditioning systems funded in this Program, the minimum efficiency levels shall be as required by the current minimum requirements set forth in list of eligible improvements. All other proposed efficiency measures will be considered in the Custom Measure Track. The City of Edina anticipates that Energy Star requirements will 'ratchet up" to greater efficiency levels over time. Energy Star will also become more inclusive of technologies over time. Thus, the EEEP will evolve with Energy Star and the market for energy-efficient technologies. The following Energy Star measures — among others — are eligible in the Efficiency Track. A. Energy Efficiency Measures (1) Heating, ventilating and air conditioning systems ("HVAC') (a) Minimum efficiencies (i) Split systems with 14 SEER or 12 EER (ii) Package systems with 13 SEER or 11 EER (2) Geothermal exchange heat pumps (a) Minimum efficiencies (i) Ground source exchange open loop system 17.8 EER or higher (ii) Ground source exchange closed loop system 15.5 EER or higher (3) High efficiency electric hand dryer (4) All applicable energy efficiency measures listed in "Residential' section B. Energy Efficiency Custom Measures (1) Building energy management systems, (2) Lighting control systems, which shall include occupancy sensors and other energy saving measures (3) HVAC duct zoning control systems (4) Motors and controls (processing or manufacturing equipment) (5) Customer electric vehicle plug-in station 35 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines II. SOLAR EQUIPMENT Solar track funding is available for a wide range of solar equipment. EEEP funding will be available for photovoltaic equipment and installers listed by the Minnesota Energy Commission. Solar thermal equipment must be rated by the Solar Rating Certification Council (SRCC). As with efficiency measures, if a rebate is available to the property owner to be applied to the purchase price, that amount must be deducted from the amount of financing requested. Eligible solar equipment includes: (1) Solar thermal systems (hot water) (2) Solar thermal systems for pool heating (3) Photovoltaic systems (electricity) (a) Battery back-up systems will be allowed (b) Funding for off -grid systems will be allowed (c) PV systems can be sized to accommodate plug-in electric vehicles (d) Plug in stations (4) Emerging technologies — following the Custom Measures Track (a) Nano/thin film photovoltaic (b) High intensity (parabolic solar panels) III. CUSTOM MEASURES The Custom Measures Track is a process by which EEEP Staff can evaluate and fund projects that are not "off the shelf' improvements listed in the eligible Water Conservation, Energy Efficiency or Solar Measures. These custom projects may involve large scale industrial or commercial energy efficiency improvement projects, such as process or industrial mechanical systems, renewable energy sources and energy generation, other than the solar system (photovoltaic), such as geothermal, and potentially fuel cells, as well as more complex and cutting edge energy management solutions and emerging technologies. The Custom Measure Track will evaluate and provide funding, if appropriate, for these innovative projects. Applicants for the Custom Measure Track should consult with EEEP staff to determine eligibility and will be required in most cases to submit engineering plans and specifications. An EEEP Custom Measure's Track review/technical panel will meet to review the engineering documents and data for custom and emerging technology projects. EEEP may require an additional administrative fee for project evaluation by the technical review. In all cases, the City reserves the right to decline funding of a custom measure. The following types of measures — among others will be considered for EEEP funding through the Custom Measure Track: A. Energy Efficiency Custom Measures (1) Alternative energy generation (other than photovoltaic) (2) Building energy management controls (3) HVAC duct zoning control systems (4) Lighting controls (5) Industrial and process equipment motors and controls 36 EDINA EMERALD ENERGY PROGRAM Program Report and Administrative Guidelines As these "Custom Measures' become Energy Star rated they will be included in the list of eligible improvements. B. Energy Generation Custom Measures (1) Fuel Cells (2) Natural gas (3) Hydrogen fuel (4) Other fuel sources (emerging technologies) (5) Co -generation (heat and energy) Other documents including the Application, Petition for Special Assessments, Summary of Financing Process, Flowchart, and list of eligible improvements can be found online at www. E dinamn.00v or can be obtained at Edina City Hall (4801 W. 50`� _ - Formatted: Default Paragraph Font, Font: 12 Street) or at the Edina Public Works Facility (7450 Metro Blvd). Pt CIA A. City of Edina, Minnesota a �: Edina Emerald Energy Program .� /y SUMMARY OF FINANCING PROCESS 4501 West 50th Street, Edina, Minnesota 55424 Phone: (952) 927-8861 Fax: (952) 826-0390 E-mail: www.cityofedina.org REV O6/01/12 38 A. Introduction The Edina Emerald Energy Program ("EEEP") helps to provide financing for the installation of energy efficiency improvements and renewable energy sources that are permanently fixed to eligible properties ("Improvements") in Edina. Property owners will repay EEEP through an assessment levied against their property which is payable over 10 years in semi-annual installments on property tax bills. The program is only for eligible properties. B. Project Scoping Eligible property owners can obtain an onsite survey by hiring a HereEAeFgy Dating steFR ("HER&") «e~ „~ .,,.,,:.,.,�,,..+ licensed energy auditor. By participating in EEEP, property owners are making a financial investment; this decision should be made based on both the efficiency and the cost effectiveness of the improvements. Conducting an energy audit will help property owners assess water conservation, energy efficiency, and renewable energy opportunities for their property. An onsite energy audit is required to participate in EEEP. For more information, go to www.cityofedina.com. Conducting an energy audit will help property owners assess energy efficiency and renewable energy opportunities for their property. Costs incurred to conduct onsite audits or surveys may be included in your application for EEEP Financing. Property owners will work directly with contractors to determine the scope of their project. As the project is defined, the property owner obtains a contractor's bid or determines the cost of the equipment if self -installing. Interested property owners can visit Edina Public Works, located at 7450 Metro Blvd, Edina, MN 55439 or contact the EEEP Administrator at (952) 9'71903-5713. C. Program Application The property owner visits the EEEP website (www.cityofedina.com) or the Edina Public Works to complete an EEEP application form (the "Application"). The EEEP staff can also provide an Application by mail, e-mail or fax upon request. D. Title r•� eelkn :�-o.,�,. Rp (cation Fee veF cA~'"� a^ �-.The application will be accompanied by a nonrefundable application fee that varies by amount of finance request. 33 Finaneinsreeluests less than $5009-$100 24!L—Financing requests $3AA0-20000 to $49,999: $150 -342L_Financing requests $50,000 to $199,999: $290250 433 Financing requests greater than $200,000: $239500 Title costs may be included in the EEEP Financing request. 39 Formatted: Indent: Left: 0.5", No bullets or numbering E. Application Review Checklist During the Application Review process, EEEP staff verifies that: o The Application is complete and accurate; o The property owner(s) owns the Property without federal or state income tax liens, judgment liens or similar involuntary liens on the Property; o The Property is developed and within the County; o The Property is not exempt from secured property taxes; o The property owner is current on property taxes; o Property owner is current on mortgage(s) and lender has given consent to EEEP Financing; o The property owner has declared that the property owner(s) and the Property is/are not currently involved in a bankruptcy proceeding. If property owner has been in bankruptcy in the past three years, the bankruptcy must have been concluded at least one year before application was filed. In addition, all mortgage payments due on the property must have been timely paid during the six months preceding the application; o The property owner has executed all declarations required in the Application; o The property owner has conducted an enerpy audit, conducted by a licensed auditor. o The proposed Improvements and costs are eligible to be financed under the Program. If the proposed Improvements are part of a project that includes new construction (e.g., a room addition), the costs of the work have been properly allocated between adding EEEP Improvements and new construction; o The cost estimate(s)/bid(s) is/are reasonable for the Improvements; o Improvement costs are reasonable to property value. As a guideline, proposed Improvements should not exceed 10 percent of assessed value. If more costly Improvements are proposed, the Program Administrator may require additional information supporting both the reasonable relationship of the Improvements to the property, and information related to the ability of the property owner to repay the assessment; o All required documents have been submitted; o The requested assessment amount (including contingency) is equal to or greater than $23000,000; and o EEEP funding is available. Within 33-10 business days of receipt of an application, EEEP Staff notifies the property owner if the application is complete or incomplete,—. Once an application is complete, EEEP staff review the application and will either forward the application to the City Council for approval, or deny the application administratively and provide a process for appeal.appFeyed, denied OF FeqUiFeS additional appFeval. • Incomplete. An application shall be deemed incomplete if it is missing any information or attachments the property owner is required to provide. All requested documentation must be submitted within 30 -days. • Approved. An application shall be approved if EEEP Staff have verified all of the items in Section E. 40 Denied. An application shall be deemed denied if EEEP Staff cannot verify any of the items in Section E. EEEP will send a written denial notice. Property owners are free to submit a new application, which will be processed on a first-come, first-served basis based upon the new receipt date. o If an application is denied on the sole basis that EEEP funding is not available, the application does not need to be resubmitted; applicants will be placed on a waiting list based on the date of application receipt. o If an application is denied because the cost estimate(s) is/are not deemed reasonable by EEEP Staff, a resubmitted application must be accompanied by additional documentation of cost estimates as determined in EEEP Staff's discretion, including, but not limited to, cost estimates provided by one or more additional contractors. The property owner will not be required to select the low bid; however, EEEP Staff may limit the maximum assessment amount to an amount deemed reasonable by the Program Administrator. Applications for EEEP Financing up to $20,000 require approval of the Program Administrator. The property owner will be notified that the application is complete and has been forwarded to the Program Administrator for approval. Applications for EEEP Financing over $20,000 require approval of Edina City Council. The property owner will be notified that the application is complete and has been forwarded to the Program Administrator to prepare an agenda item for the City Council. The property owner will be advised once a City Council date is set. With respect to an application to finance a renewable energy system(s) other than solar (such as wind or geothermal) or a custom energy efficiency measure(s) (such as a combined heat and power system cogeneration system), or to finance an emerging technology ("Custom Measures"), EEEP Staff reserve the right to require the appropriate engineering documentation and energy studies showing the energy savings and/or energy generation capabilities of the proposed project. EEEP Staff may also charge an additional administrative fee for this technical review to be discussed with the property owner before proceeding. F. Permit After receiving notice of Application approval, property owner (or contractor) must obtain a permit from the local building official. All Improvements, including those normally exempt from permit requirements, will require a permit from the Building Department. Final inspection will be required to ensure that the Improvements were completed. A valid permit is required before EEEP can execute an Assessment Contract and reserve EEEP Financing for a project. G. Assessment Contract and Reservation All property owners of record must sign the Assessment Contract and Implementation Agreement ("Contract Documents") and have their signature(s) notarized. 41 The Program Administrator or designee, on behalf of the City, will execute the Contract Documents. This will assure the property owner that the EEEP Financing has been approved and that funds are reserved for the property owner's approved project. H. Assessment Lien Upon execution of the Assessment Contract, EEEP records an assessment lien against the Property in the office of the Program Administrator, Clerk of the City. The lien will be for the full amount of the assessment on the property that secures the assessment, including capitalized interest. If funds are disbursed to property owners by the first business day in September, the assessment will appear on the next tax bill. For disbursements after that date, the assessment will not appear on the tax bill until the following tax year, but interest will accrue on the outstanding amount. I. Installation of Improvements Property owner enters into a contractual arrangement directly with a contractor for Improvements unless the property owner is self -installing the Improvements. All work is subject to the appropriate permitting and inspections and all other applicable federal, state, and local laws and regulations. All work must be completed, including the final inspection, within 90 days of execution of the Assessment Contract. The property owner and Program Administrator may agree to an extension of this completion date for good cause. J. Progress Payments/Multiple Disbursements It the Fna)(4:AuFAassessment ameunt is $20,000 , eat the PFOpei4y property owner may request in writing that EEEP make a progress payment prior to the completion of the work. Progress payments will be subject to a $150 onsite inspection fee per disbursement and interest will accrue on the entire assessment amount at the time of the first disbursement. Progress payment requests must be filed with EEEP at least five business days before the end of the month for payment to be made on the first business day of the next month. The following conditions must also have been met before disbursement is made: 1) At least 75 percent of the required materials have been delivered to the property and have been reasonably secured as confirmed by an onsite inspection. EEEP Staff has the discretion to make its own determination with respect to whether this condition has been satisfied; and 2) The requested progress payment does not exceed 50 percent of the maximum assessment amount. K. Final Inspections & Disbursement of EEEP Financing After Improvements are completed, the Property owner must contact the local permitting agency for a final inspection and final permit. The Property owner notifies EEEP that all work has been completed and submits final documentation: final permit; invoices showing all costs, less rebate amounts and Request for Disbursement. Checks will be mailed at the beginning of each month, provided that final documentation has been filed with EEEP five business days before the end of the month for processing. The 42 amount disbursed will be the lesser of (i) the maximum assessment amount provided in the Assessment Contract or (ii) the actual costs, net of County costs listed on Request for Disbursement. Interest accrues as of the date of disbursement. 43 City of Edina, Minnesota e t. o Edina Emerald Energy Program APPLICATION AND PETITION •�FOR SPECIAL ASSESSMENTS 4501 West 50th Street, Edina, Minnesota 55347 Phone: (952) 927-8861 Fax: (952) 826-0390 E-mail: www.cityofedina.org REV 06/01/12 44 File No. The Edina Emerald Energy Program ("EEEP") provides a financing mechanism for the installation of energy efficiency and conservation improvements that are permanently fixed to eligible properties ("Improvements"). The undersigned applicant(s) hereby submits the following application for bond financing and petition for special assessments in accordance with Minnesota Statutes Sections 216C.435 and 216C.436, Chapter 429 and the Edina Emerald Energy Program. Section 1: Eligibility Requirements • Applicant(s) is/are legal owner of the property described in the Application (the "Property"). • Property is developed and located within the City of Edina. • Property Owner is current on all mortgage(s). Lender has signed the Lender Acknowledgment form for EEEP Financing. • Property Owner is not in bankruptcy and the property is not an asset in a bankruptcy proceeding. • There are no federal or state income tax liens, judgment liens, or similar involuntary liens on the Property. • Improvement costs are reasonable for the scope of the proposed project and in relation to Property value. • Requested Financing Amount does not exceed 10 percent of the Property Market Value or the actual cost of installing the energy improvements, including the cost of necessary equipment, materials, and labor, the costs of energy audit or renewable energy feasibility study, and the cost of verification of installation, less the value of expected rebates. • Term of financing requested does not exceed the weighted average of the useful life of the Improvements. • Applicant(s) has/have obtained an energy audit or renewable energy feasibility study on the Property. For Further information on eligibility requirements, see the Program Report and Administrative Guidelines; and Financing Summary, or contact the Program Administrator at .952-903-5713. fb.us.7840854.02 45 For Office Use Only File No. Received On: By: SECTION 2: Applicant Information PROPERTY OWNER(S) LEGAL NAME(S) AS THEY APPEAR ON PROPERTY TAX RECORDS OWNER 1 LAST 4 DIGITS OF SSN OR TIN LIST ALL PARCEL #'s OWNED BY APPLICANT )=-XX- OWNER 2 LAST 4 DIGITS OF SSN OR TIN LIST ALL PARCEL #'s OWNED BY APPLICANT xxx-xx- OWNER 3 LAST 4 DIGITS OF SSN OR TIN LIST ALL PARCEL #'s OWNED BY APPLICANT xxx-xx- OWNER 4 LAST 4 DIGITS OF SSN OR TIN LIST ALL PARCEL #'s OWNED BY APPLICANT XXX -XX - PROPERTY OWNER(S) TYPE (Check all that apply) ❑ Individual(s) / Joint Tenants / ❑ Corporation ❑ Limited Liability Company Common Property (Not in Trust) ❑ Trust / Trustees / Living Trust ❑ Partnership ❑ Other (Please specify) PROPERTY OWNER CONTACT INFORMATION NAME EMAIL ADDRESS DAYTIME TELEPHONE NO PHYSICAL PROPERTY ADDRESS (Site of improvements) STREET ADDRESS CITY STATE ZIP MAILING ADDRESS (If different) MAILING ADDRESS CITY STATE ZIP SECTION 3: Property Information PROPERTY TYPE ❑ Commercial/Industrial ❑ Apartments (four units or more) 46 File No. SECTION 4: Proposed Improvement Project Information PROPOSED IMPROVEMENT PROJECT (Attach additional page(s) If necessary.) 1. DESCRIPTION OF IMPROVEMENT TRACK FOR PARTICIPATION (CHECK ONE) ❑ Solar ❑ Energy ❑ Custom Measure Efficiency PROPOSED IMPROVEMENT COST (-) LESS REBATE (+) PLUS ESTIMATED PERMIT FEE (_) NET PROPOSED IMPROVEMENT COST $ $ $ $ EVIDENCE OF ENERGY AUDIT OR RENEWABLE ENERGY SYSTEM FEASIBILITY STUDY (attach) SECTION 5: Request for Financing REQUESTED FINANCING AMOUNT A. Construction contract(s) (bid price for cost of materials and labor less any applicable rebates), excluding permit fees (attach copy): B. Costs of energy audit or feasibility study C. Professional services (Appraisal, drafting, engineering, project management and/or plan preparation costs): D. ❑ Permit Fee: ❑ Pay Permit +ado Wed-ia bidSeperately Total: Requested Financing Amount: Minimum amount is ltG I IUN b: Petition Tor Assessment We hereby acknowledge that we will be obligated to pay the assessments when due. The assessment and the interest and any penalties thereon will constitute a lien against the Property until they are paid, even if I(we) sell the Property to another person. I(we) understand that assessment installments together with the interest on the assessment will be collected on my/our property tax bill in the same manner and at the same time as property taxes and will be subject to the same penalties, remedies, and lien priorities as for property taxes in the event of delinquency, including foreclosure. I(we) waive any and all procedural and substantive objections to the installation of the Improvements and the special assessments, including but not limited to hearing requirements and any claim that the assessment exceeds the benefit to the Property. I(we) waive any appeal rights otherwise available pursuant to M.S.A. § 429.081. REQUESTED ASSESSMENT REPAYMENT PERIOD The minimum amount for an EEEP Assessment is $20,500000. €eF ❑ 5 Years ❑ 10 Years a encs between $2,600 and $4,999, the tem ,.,.0 tie — . and can be for a term of 5 or 10 years. 47 File No. SECTION 7. Current Mortgage Financing (Attach copy of Mortgage Statement) 1. Name and Address of Mortgage Lender: 2. Outstanding Principal Balance: SECTION 8. Declarations By signing this Application, the undersigned hereby declares under penalty of perjury under the laws of the State of Minnesota all of the following: 1. !(we) am(aFe) I amM/e are the current owners) -of record of the property described herein (the "Property"). 2. The Property is not currently involved in a bankruptcy proceeding. 3. t{we)I/We are current on any mortgage or other loan secured by the Property. 4. f(we)-LMe and the Property meet the eligibility requirements listed in Section 1. 5. That (i) the information provided in this Application is true and correct as of the date set forth opposite my/our signature(s) on this Application and (ii) that I/we understand that any intentional or negligent misrepresentation(s) of the information contained in this Application may result in civil liability and/or criminal penalties including, but not limited to, fine or imprisonment or both and liability for monetary damages to the City of Edina, its agents, successors and assigns, insurers and any other person who may suffer any loss due to reliance upon any misrepresentation which I/we have made in this Application. 6. 4we)-LMe agree that the selection of any product(s), equipment, and measures referenced in this Application (the "Improvements'), the selection of any manufacturer(s), dealer(s) supplier(s), contractor(s) and installer(s), and the decision regarding the purchase, installation and ownership/maintenance of the Improvements is(are)-are my(/our) sole responsibility and that 1(we)-I/we have not relied upon any representations or recommendations of the City of Edina, its agents, representatives, assignees, or employees, in making such selection or decision, and that my manufacturer, dealer, supplier, contractor or installer of the Improvements is not an agent, employee, assignee or representative of the City of Edina. 7. t(we)I/We understand that the City of Edina makes no warranty, whether express or implied, with respect to the choice, use or application of the Improvements, including without limitation, the implied warranties of merchantability and fitness for any particular purpose, use or application of the Improvements. 1(we)-I/We agree that the City of Edina has no liability whatsoever concerning (i) the quality or safety of any Improvements, including their fitness for any purpose, (ii) the estimated energy savings produced by or performance of the Improvements, (iii) the workmanship of any third parties, (iv) the installation or use of the Improvements including, but not limited to, any effect on indoor pollutants, or (iv) any other matter with respect to the Edina Emerald Energy Program. Dated: Property Owner Signature Printed Name Property Owner Signature Printed Name 48 File No. Property OwneFNotary Public Signature & Seal Printed Name 49 LENDER ACKNOWLEDGMENT FORM The undersigned, on behalf of the Lender which is the holder of a mortgage lien on the Property described in this Application and Petition for Special Assessments in accordance with the Edina Emerald Energy Program, acknowledges that it has been informed of Applicant's application and petition, and confirms that Applicant's receipt of EEEP financing and petition for assessment in connection therewith, will not constitute a default under Lender's mortgage. Lender: Name of Institution By: Signature Name: Title: Date: fb. us.7840854.02 50 File No. APPLICANT ARRANGED BOND BUYER NOTICE OF INTENT FORM The undersigned lending institution will purchase the bond issued by the City of Edina, that will fund the project associated with this Application and Petition for Special Assessments in accordance with the Edina Emerald Energy Program, at a date following its consideration by the Edina City Council, if the application is approved. Bond Buyer: Name of Institution By: Signature Name: Title: Date: 51 • FREE workshop SOLAR• Learn the basics of solar energy • Hear from a panel of people who have tried solar on their ' home or business WORKS.. Find out about incentives and rebates for installing solar In Edina • Get resources to start your solar project What: Solar Works in Edina Workshop When: Thursday, November 15, 2012 7:00 to 8:30 p.m. Where: Edina City Hall 4801 West 50th Street Edina, MN 55424 Sponsored by: Metro Clean Energy Resource Team (CERT) In partnership with: City of Edina, Edina Energy & Environment Commission & Xcel Energy For more information, contact: Diana McKeown, Metro Clean Energy Resource Team diana@CleanEnergyResourceTeams.org, 612-455-9172 jo XcelEnergy 0 RESPONSIBLE BY NATURETM 52 4-P'N E IVF+ `v — -1i SOURCE Mellum & Welsh, LLP /:,\' /,lli)/'Al September 4, 2012 Dear Mayor Hovland, Scott Neal, Karen Kurt, and Edina City Council Members: We have been retained by members of Take Back the Air, a Minnesota-based environmental group, to review what actions might be taken to require Edina to prohibit recreational wood burning. Our clients want to emphasize Edina's obligation to uphold the property rights and basic civil rights of all citizens to breathe clean air on their own properties, in public spaces, and at public events. The Edina Fire Department's recreational fire permitting rules currently recognize the hazards of wood smoke. These rules purport to only allow burning when the prevailing winds at the time of burning are blowing away from nearby residences. But enforcement is not really workable in populated areas where each residence is surrounded by other residences and fenced back yards, where the source of smoke is hard to identify. In fact, Fire Department and other City workers are often reluctant to help citizens who complain of wood smoke. This pits neighbor against neighbor and often results in harassment of neighbors who complain. Edina citizens have legitimate complaints when they routinely cannot breathe clean air on their own property or in public places because Edina allows outdoor recreational wood burning. The increasing number of wood burning restaurants in Edina is part of the problem, often contaminating streets, sidewalks and nearby neighborhoods. The problems relating to burning wood at Centennial Lakes Park have already been conveyed to the City. The outdoor fireplace at the city -owned Centrum Building still needs conversion to gas to demonstrate that Edina cares about accessibility and public health. The parks are for everyone; not just those who like or tolerate wood smoke. Allowing wood burning at public events presents an accessibility issue for children and anyone with breathing issues and other disabilities. Take Back the Air has frequently provided Edina officials with evidence that wood smoke contains harmful pollutants. Breathing wood smoke results in health problems, including, but not limited to, eye, nose and throat irritation, allergies and allergic reactions, migraine headaches, asthma and asthma attacks, lung disorders, including chronic bronchitis, and heart disease and heart attacks. Children and people with these disabilities comprise a significant and growing portion of Edina's population. Gale R. Mellum Wendy J.M. Welsh 5700 York Ave. S. Minneapolis AN 55410 4236 Vincent Ave. S. Minneapolis AN 55410 gmellum@mellumandwelsh.com wwelsh@mellumandwelsh.com (t) 612.819.4213 (n 952.303.6468 (t) 612.308.0178 69 612.920.2428 www.mellumandwelsh.com 53 The Minnesota Environmental Rights Act (M.S.A.116B) declares that each person is entitled by right to the protection, preservation, and enhancement of air, water, land, and other natural resources located within the state and provides for civil actions to protect the environment from pollution, impairment or destruction. This state legislation may be used to require Edina to improve the air quality and within the City. The City also has accessibility obligations under the Americans with Disabilities Act to remove barriers to the access and use of public spaces. Wood smoke is a physical barrier that also prevents many people from attending outdoor events. Just as tobacco smoke is regulated in the parks and in public establishments, my clients urge you to enact and enforce a ban against all outdoor recreational burning so that citizens can use their properties and public spaces without the toxic effects of wood smoke. Their request to prohibit outdoor recreational wood burning does not apply to other feasible and prudent alternatives such as natural gas or propane units. Please be informed that if Edina does not address outdoor wood burning regulation in the near future, individual or collective lawsuits could be brought against the City for not protecting public health, citizens' property rights, and everyone's right to access public spaces. Please contact me if you would like more information or to discuss this matter. Very truly yours, Mellum & Welsh, LLP By: Gale R. Mellum 54 Rebecca Foster From: Jane Levin Wkiwi@gmail.com] Sent: Thursday, October 04, 2012 2:03 PM To: Ross Bintner Cc: Edina Mail Subject: Wood Smoke Dear Mr. Bintner: I am writing to you as the staff liaison to the Energy & Environment Commission. I have lived in Edina for 19 years and love this city. However, the proliferation of chiminea has made living here in the summer untenable. Several nights a week, we suddenly smell the wood smoke and go running around the house closing all the windows and doors. When it is a cool evening, we are closed in. When it is warm, we cannot use fans, but have to use air conditioning. If we are out for the evening and come home to a house filled with wood smoke, we start coughing and our eyes tear. Why should we be exposed to second-hand smoke, a health risk? Why should we have to close up our home so that others can sit in front of a wood fire? Please, please ban all outdoor burning in the City of Edina. Thank you. Jane Levin 4235 Alden Dr. Edina 55416 55 10/8/2012 May 1, 2012 To City Council Member Joni Bennett, As you many know, in 2009, a group of concerned Edina residents organized Edina Go Green ("EGG") in order to create a greener environment in Edina. One of our key initiatives has been to implement mandatory commercial and business recycling here. Many surrounding communities, like Bloomington, require businesses and multiple housing units to recycle, just as residents are required to do. We do not feel that Edina should be left behind. EGG has been in regular contact with Edina's Environment Energy Commission ("EEC") relative to this matter. We made presentations to both the EEC and its Solid Waste Committee outlining the need for mandatory business recycling, including the cost savings and other advantages to businesses located in Edina. The EEC initially told EGG that it could not act on commercial recycling because it was not on the list of recommended practices for Green Step Cities. However, after EGG shared with Green Step Cities our concerns relative to business recycling, it was added to those recommendations in December 2011. We understand, however, that currently only residential recycling is within the purview of the ECC. Therefore, this letter is to respectfully request that the Edina City Council add commercial recycling to EEC jurisdiction and / or request that the EEC conduct a study of this matter in order to make a recommendation to Council. By working together, we hope to continue to improve the environment in Edina as a leading Minnesota city. Your attention to this issue is greatly appreciated. Thank you. Sincerely, Members of Edina Go Green Edi nagogreen `gmail. com Mary Werbalowsky Sarah Zarin Laura Davis Louann Waddick Aileen Foley Melody Chestler Meg Davidson 56 Board and Commission Annual Calendar AA City of Edina Annual Work Plan Calendar 58 ART CENTER BOARD 2013 Annual Work Plan 59 Ongoing •• Small Group Task Force —Annual Review of Fees & Charges Small Group Task Force — Annual Review of Programming Art Center Space Re -configuration for Optimum Usage of Building and Increased Revenue MOctober/Currently scheduled for review of Sutton Report October 16, 2012 Staff Comments: Council Comments: 60 Community Health Committee 2013 Annual Work Plan 61 • Community Health Assessment Required By MDH • Annual Review of Community Health Services • Annual Review of Public Health Emergency Preparedness Services • Annual Review of Edina Public Schools Health Services & Food Services • Annual Review of Chemical Health Services • Annual Review of Services Provided by Edina Resource Center • Annual Presentation by Edina Medical Consultant • Public Health & Public Health Emergency Preparedness Legislation — As Needed Basis • Monitor & Support do.town Initiative and Statewide Health Improvement Program (SHIP Proposed Month for Joint Work Session: 62 Energy and Environment Commission 2013 Annual Work Plan New Initiative Target Moderate: and Tree Planting Project 2013, with Budget2013 ... potential budget City Forester, City policies and existing efforts in Required Required ApprovalCompletion for future Date development requirements. operations. This item is a continuation of work of the Urban Forest Task Comprehensive City Building December Staff time in Significant: Progress Report: Energy Efficiency Project. 2014. 2013 and Building Services Follow on success of 2011-2012 Capital Manager, energy efficiency retrofit Improvement Environmental project by exploring more in- Project in 2014 Engineer. depth building efficiency Apx. $1-2M Moderate: Legal projects. Review. Depending on • 2013: Investigate selected various contracting contracting methods including method, this State Guaranteed project can be Energy Savings made cash Program (GESP) flow positive contract, select using financing preferred contracting paid by energy method, commission savings. investment grade audit, choose scope of project, and set budget for 2014. • 2014: Contract for Energy efficiency retrofits on various city buildings. Progress Report: Urban Forestry Policy Review December 2013 Staff time in Moderate: and Tree Planting Project 2013, with Parks Director, Review current tree planting potential budget City Forester, City policies and existing efforts in recommendations Planner. planting, removal, and for future development requirements. operations. This item is a continuation of work of the Urban Forest Task Force. Progress Report: 63 2013 New Initiative Target Completion Date Budget Required ... Required Approval Energy Efficiency Community December 2013 Staff time to Moderate: Outreach and Education assist in Communications Project. creating Staff Develop educational content and Engineer, Finance messages and strategy for disseminating Director (SEEP engaging citizens and using city applications) community groups with the media goal of increasing awareness platforms. and action on sustainability, process energy conservation and applications. efficiency. Progress Report: New Initiative Target Completion Date Budget2013 Required ... Required Approval Promote Edina Emerald December 2013 Staff time for Moderate: Energy Program and creating Communications Develop educational content and Staff, Environmental messages and strategy for disseminating Engineer, Finance engaging businesses on using city Director (SEEP energy efficiency and media applications) Property Assessed Clean platforms and Energy (PACE) financing. staff time to Outreach will involve process partnership with Edina applications. Chamber and local utilities. Progress Report: New Initiative Target Completion Date Budget2013 Required ... Required Approval Integrate Comprehensive Plan December 2013 Staff time to Moderate: Chapter 30 Into City Operations facilitate Environmental Review City codes, policies and Engineer operations relative to sustainability goals outlined in Chapter 10 of the comprehensive plan and identify extent of implementation. EEC will identify inconsistencies in code and recommend changes. Initial focus will be to identify key decision points to implement goals of Chapter 10. Progress Report: 64 2013 New Initiative Target Completion.. Date Budget ... . Surface Water Quality December 2013 Staff time and Minimal: City RFP Process Policy Exploration Recycling RFP Environmental Metric minor additional Environmental Require Commercial Sector Recycling Participate and inform cost in consulting Engineer efforts to update Wellhead contracts. Protection Plan and Storm Water Pollution Prevention Plans will include Plan in 2013. budget significant ' inconsistencies in how customers recommendations are being charged for services, forfuture fees and surcharges, the notice operations. Progress Report: New Initiative Target Completion Date Budget2013 Required ... Required Approval Update Recycling Licensing December 2013 Staff time. Significant: City RFP Process Ordinance Recycling RFP Environmental Metric Air Quality Focus Community Health Require Commercial Sector Recycling Provide detailed review and staff recommendations to City Council to promote year round organics recycling, earlier yard waste pickup and identify any ' inconsistencies in how customers are being charged for services, fees and surcharges, the notice for billing rate changes and fees for discontinuing service. Progress Report: Other Green Contracts Grants Workgroup Measure Results of EEC Activities Greenhouse Gas Reduction Plan Annual Community Meeting City RFP Process Recycling RFP Environmental Metric Air Quality Focus Require Commercial Sector Recycling Advocacy 65 EDINA TRANSPORTATION COMMISSION 2013 Annual Work Plan Standard Signage for Roadways including bikeways — this will also be folded into the next steps of the Living Streets Progress Report: NA Yes — but Yes — Engineering unknown Staff 66 Ongoing Responsibilities TLC Bike Boulevard Project Traffic Safety Reviews and Policy Updates France Avenue Intersections Improvement Project Transportation Options Bike Edina Task Force Other Work Plan Ideas Considered for Current Year or Future Years TransportationGrandview Area (Implementation) Staff Comments: Council Comments: 67 Heritage Preservation Board 2013 Annual Work Plan Initiative Target Budget2013 ... CompletionDate Required Approval Complete updating Historic August 2013 Yes Yes Context Study to include the CLG & Legacy 20 hours Mid -Century period of 1945 - Grants 1974 $5,000/$5,000 Progress Report: Initiative Target Budget2013 ... Completion Date Required Approval Promote voluntary landmark December 2013 No Yes designation of Edina Heritage 30 hours Resources to include: At least 3 Morningside bungalow homes, and 1 property on the designated eligible list Progress Report: Initiative Target Budget2013 ... Completion Date Required Approval Work with Southdale Center December 2013 No Yes on recognizing the 15 hours significance of the nation's first enclosed shopping mall. Progress Report: New Initiatives Target Budget2013 ... Completion Date Required Approval Develop guidelines for December 2013 No Yes sustainability in connection 10 hours with renovating historic properties Progress Report: New Initiatives Target Budget2013 ... Completion Date Required Approval Develop video on Edina 2013-2014 Yes Yes Heritage Landmarks and Potential CLG 20 hours historic preservation in Grant cooperation with City's $5,000 Communications Department Progress Report: 68 Update accessibility to Cahill 2013-2014 Yes Yes School & Grange Hall in Tupa Potential CLG 20 hours Park Grant with matching funds $5,000 Progress Report: New Initiative Target Budget2013 ... Completion Date Required Approval Develop a heritage resources 2014 No Yes disaster management plan 10 hours for all heritage resource properties Progress Report: Update information in the 2014 Yes Yes Heritage Resources Inventory Potential CLG 20 hours and convert it to electronic Grant $5,000 format (adaptable for GIS users) so that it can be manipulated, and available to the public. Progress Report: Establish annual meeting schedule with State of Minnesota Historic Preservation Office to enhance education and communication. Investigate enhanced use of state resources in education and education Progress Report: Ongoing I No Increase number of Board Ongoing Yes Yes members' attendance at state Scholarships 8 — 24 hours' and national preservation often Conferences available i ResponsibilitiesOngoing Research: Evaluate potential heritage resources to add to the determined eligible for landmark Yes 10 hours designation list Preservation: Review Certificates of Appropriateness (COA) Applications for heritage landmark designated properties Communication & Education: Educate public on the importance of heritage preservation to the vitality of the community Other Work Plan Ideas Considered for Current Year or Future Years Conduct a survey of the Mid -Century residential and commercial properties in the City in response to the completed Historic Context Study CLG Grant. Develop and implement effective, voluntary, non - regulatory approaches to preserving significant heritage resources. Proposed Month for Joint Work Session: COA application fees: $600 or $1,200 for a new home: 2011= $4,800; 2012 thus far = $4,800. 70 Human Rights and Relations Commission 2013 Annual Work Plan New Initiative Target Budget2013 ... Required Required ApprovalCompletion Date Developing cross organizational $1,500 partnerships to gain an _ understanding of community needs related to census demographic changes. Potential Partners- Edina Resource Center, Edina Police, Somali and Asian Community leaders. Progress Report: M Ongoing Responsibilities Update Bias/Hate Crimes Response Plan — March of each year Days of Remembrance - April or May, to coincide with the national celebration of Yom Hashoah Tom Oye Award —Jan 1 About town deadline is October 191h. Select in March of each year. Proposed Month for Joint Work Session: Staff Comments: Council Comments: 72 Park Board 2013 Annual Work Plan Support2013 New Initiative Target Budget Staff Completion Required Required Approval Date Strategic planning with a Ongoing $100,000 Director, Assistant comprehensive needs Director, Enterprise assessment Managers, Recreation Supervisors, Administrative Support Staff Park Board Duties: Serve on work groups and committees with consultant, staff and residents to assess needs and appropriately align policies, facilities, programming and financial and personnel resources with our mission and vision. This study could also encompass the City Council's actions on the Grandview Area Plan. Progress Report: 73 74 • Capital Improvement Plan • Fees and Charges • 2014-2015 Operating Budget • Update Bylaws • Election of Officers • 2014 Park Board Work Plan • Donations Policy • Naming of Parks and Facilities Policy • User Fee Policy • Edina Veterans Memorial • Snorts Dome Other Cooperative Agreement with School District for use, 2013-2014 upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park athletic fields. Community Gardens — Research partnership with 2013-2014 YMCA Green energy initiatives — Partner with the Energy 2014 and Environment Commission to form a work group to study initiatives for the Parks and enterprise operations. Council Comments: 75 Planning Commission 2013 Annual Work Plan New Initiative Target Budget Staff Support Council Approval Completion2013 . Other Items mentioned in the Comprehensive Plan Date Impervious surface ordinance; design standards; building and garage placement consideration (limit the size of a front -loaded garage); integration of multi -unit housing in transitional areas; provisions for Zoning Ordinance On-going No additional Yes, staff Council approval is Amendments (See attached budget support is required for each Zoning Ordinance Work Plan requested at required Zoning Ordinance Tracker.)The Planning this time amendment Commission would like to complete the following from 2013 the list in 2013: 2013 40 Hours 1. Sign Plan Sign Ordinance 2013 40 Hours 2. Parking regulations/Proof- 2013 20 hours of -parking 2013 40 hours 3. Landscaping Requirements 20 hours 4. Max./min.size for Apts. & Senior Housing 5. Lighting/Noise Regulations Progress Report: The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include: Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan Amendments. To accomplish this responsibility the Planning Commission meets twice per month, on the second and fourth Wednesday of the month. The Planning Commission typically reviews 3-4 of the above requests each agenda. Other Work Plan Ideas Considered for Current Year or Future Years Consideration of Ordinance Amendment regarding the GrandView District (PUD vs. Form Based Code?) Small Area Plans — Areas from the Comprehensive Plan that suggest are "Potential Areas of Change" Other Items mentioned in the Comprehensive Plan Impervious surface ordinance; design standards; building and garage placement consideration (limit the size of a front -loaded garage); integration of multi -unit housing in transitional areas; provisions for urban forest protection; mixed use development standards; and subdivision ordinance. 76 Proposed Month for Joint Work Session: Council Comments: 77 4,9ZN�,1 ak a �� FEASIBILITY STUDY — BA-398 Cn Hyo ay ENGINEERING DEPARTMENT •, nA�. CITY OF EDINA LAKE EDINA NEIGHBORHOOD ROADWAY IMPROVEMENTS SEPTEMBER 13, 2012 SUMMARY: The project involves spot repairs to the sanitary sewer trunk pipe, upgrades to the watermain and storm sewer systems, spot repairs to the concrete curb and gutter, and reconstruction of the bituminous pavement. The estimated total project cost is $5,040,000. Funding for the project will be from a combination of special assessments and utility funds. The estimated roadway construction cost is $2,940,000 and will be 100 percent funded by special assessments at a rate of $11,900 per REU. Utility improvements and repairs amount to $2,100,000 and will be funded through the respective utility fund. The project can be completed during the 2013 construction season. Staff believes the project is necessary, cost effective and feasible to improve the infrastructure as initiated by the vision of Edina's Vision 20/20 — "Livable Environment" and "A Sound Public Infrastructure". LOCATION: The project includes Aspasia Cir, Aspasia Ln, Hibiscus Ave, Kellogg Ave, Lantana Ln, Larkspur Ln, Monardo Ln, Normandale Rd, Phlox Ln, Poppy Ln, Sedum Ln, Trillium Ln and West Shore Dr. The drawing below is a detailed project location map of the Lake Edina Neighborhood Roadway Improvement Project (Figure 1). Figure 1. Project Area Map 78 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 INITIATION & ISSUES: The Lake Edina Neighborhood project was initiated by the Engineering Department as part of the City's street reconstruction program and as identified in the Capital Improvement Program. This project addresses updating aging infrastructure issues associated with watermain, storm sewer, and sanitary sewer systems and the pavement condition. All Engineering projects are reviewed for compatibility with the City of Edina 2008 Comprehensive Plan Update, Comprehensive Bicycle Transportation Plan, the Comprehensive Water Resource Management Plan, the draft Living Streets Policy Framework, and sustainable project evaluation. Citv of Edina 2008 Comprehensive Plan Update Sidewalk Facilities Chapter 7 of the plan addresses locations of proposed sidewalks facilities within the City. As shown in Figure 7.10 of Appendix F there are no proposed sidewalk facilities indicated within the project limits. Bicycle Facilities Chapter 7 of the plan addresses locations of proposed bicycle facilities within the City as part of the Comprehensive Bicycle Transportation Plan. As shown in Figure 7.11 of Appendix F, a primary bike route is designated along West Shore Drive to Hibiscus Avenue, east on Hibiscus Avenue to Kellogg Avenue, and south along Kellogg Avenue to the cul-de-sac bordering Fred Richards Golf Course. City of Edina Comprehensive Water Resource Management Plan The Lake Edina Neighborhood project is located within the Nine Mile Creek Watershed district. The Comprehensive Water Resource Management Plan indicates one known or modeled storm water issue in the neighborhood. An area on Hibiscus Avenue between West Shore Drive and Phlox Lane including a backyard area at 4708 and 4712 Hibiscus Avenue. This area will be evaluated for possible mitigation measures. Draft Living Streets Policy Framework and Sustainability Evaluation The Edina Transportation Commission is currently developing a Living Streets Policy Framework, which will then progress to developing a Living Street Policy and Plan for the City, see attached Memo from HRGreen and BARR Engineering; consultants helping the ETC with this project. The vision statement expresses the need to look at projects differently in the future: Living Streets balance the needs of motorists, pedestrians, bicyclists, and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. Page 2 of 11 79 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Although the Living Streets Policy and Plan has not been developed, staff has included elements that pertain to residential neighborhoods in the rehabilitation of the infrastructure and replacement of the roadways. Staff is also including a simple sustainability analysis for this project. This is the first year to include this analysis and we anticipate a more refined analysis in the future that will include review and input from a sustainability team. Sustainability in engineering projects means delivering our services in a manner that ensures an appropriate balance between the environment, the community, and funding. This is essentially the "Triple Bottom Line" of sustainability; Equity, Environment, and Economy. We look at sustainability as maximizing our resources, creating lasting environments, improving and shaping both the present and future of our community so that future generations are not burdened by the decisions of today. The project was evaluated based on the following key indicators to look for strengths, weaknesses, opportunities and risks. Equity: How well does the project provide or maintain core city services such as transportation, sanitation, clean water, emergency access, and emergency service? How does the project influence the well-being of the community? Environment: How does the project influence the natural environment; such as surface or ground water health, forest canopy, natural resource diversity, wildlife habitat, air quality, noise and others? Economy: How does the project influence the local economy, what are the short term and long term costs? Is the continued service worth the price? The following is a summary of this evaluation: Equity: The project maintains access to the transportation network. Updates to the fire hydrants provide public safety staff the ease of connection needed during an emergency. Environment: The project provides for an increase in the sediment control capacity of the storm sewer network and helps to control localized flooding. The project provides homeowners a piping system to discharge ground water into; this will eliminate standing water and/or algae buildup along the street curb lines. Construction operations are required to use the smallest footprint necessary to complete the work thus protecting the existing natural environment. The project also analyzes the sanitary sewer to ensure that inflow and infiltration of clear water is kept out of the sewer system, which minimizes regional wastewater treatment. Economy: The project is designed to reduce construction costs now and into the future. The proposed roadway section can easily be maintained in the long term with the use of mill and overlays and/or seal coating operations. Page 3 of 11 80 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 These maintenance operations will extend the life of the pavement. The project will also use less intense construction methods, such as trenchless technology; i.e., lining the pipes versus removing and replacing them. This is a simplified analysis of the projects sustainability. In the future we anticipate correlating this analysis to an in-depth scoring system displaying the City's sustainability to the community. Staff Issues The following is a list of issues, some generated by resident comments, addressed in this report: • Storm water drainage • Poor condition of existing pavement • Existing landscaping, retaining walls, and driveways. • Sanitary sewer and watermain deficiencies • Existing mature trees • Existing lighting Resident Input As part of the Engineering Departments practice of notifying residents two years prior to a potential reconstruction project, the residents were invited to an open house on September 22, 2011 to discuss the City's process for street reconstruction. A resident questionnaire was sent to the property owners on July 13, 2012. The questionnaires were completed and returned by 139 of the 247 property owners, a return rate of 56%. Due to the council's decision to amend the assessment policy to no longer include assessments for sidewalks and street lights and the potential creation of a franchise fee to fund these improvements, a second questionnaire was sent to the property owners on August 17, 2012. Questionnaire No. 2 was completed and returned by 113 or 247 property owners, a return rate of 46%. The two key issues that were addressed in this questionnaire were the addition of new sidewalks and installation of decorative lighting. The responses to those questions are shown in Table 1. The full questionnaire and responses can be found in Appendix B and C. Page 4 of 11 81 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Lake Edina Neighborhood Roadway Improvements — Results from Julv 13, 2012 Questionnaire Sheet Questionnaires Questionnaires Prefer New Sidewalk Change Existing Sent Returned Lighting Yes No Yes No 247 139 1 12 126 46 87 % of Returned 56% 9%* 91%* 33%* 63/° ° Questionnaires Lake Edina Neighborhood Roadway Improvements — Results from August 17, 2012 Questionnaire No. 2 Sheet Questionnaires Questionnaires Prefer New Sidewalk Change Existing Sent Returned Lighting Yes No Yes No 247 123 1 21 95 59 60 % of Returned 50% 17%* 77%* 48%* 49%* Questionnaires * Percentages are based on responses of returned questionnaires and may not equal 100% if questions were not answered on questionnaire. Table 1. Results from Questionnaires A neighborhood informational meeting was then held on August 8, 2012 to discuss the improvements planned for this neighborhood. The meeting was attended by 20 residents representing 17 properties. Input from this meeting and comments received throughout the planning of this project have been included in Appendix. EXISTING CONDITIONS: Public Utilities Sanitary Sewer Historical records indicate only a few sewer backups or blockages in the area. The majority of the trunk sanitary sewer system has been televised and evaluated for areas that will need repair. Due to sanitary sewer flows, the sanitary sewer along Hibiscus Avenue will be televised this fall by a contractor with the ability to by-pass pump the sanitary sewer flows. Watermain The existing watermain system consists of 6", 8", and 12" cast iron pipe (CIP). The system has experienced relatively few breaks since being installed. The fire hydrants are original to the neighborhood and lack the STORZ nozzle fittings desired by the Edina Fire Department for quick connection of fire hoses. Storm Sewer The storm sewer system is located within the legal boundary of Nine Mile Creek Watershed. Resident questionnaires commented on a few locations of localized surface drainage issues that will be addressed where feasible with Page 6 of 11 82 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 storm sewer additions and sump pump drain pipe. The larger street network of storm sewer is being reviewed with the help of BARR Engineering to determine if storm sewer upgrades are feasible for the issue raised in the Comprehensive Water Resources Management Plan. Private Utilities Providers of privately owned gas, electric, communications and cable television utilities are present in the neighborhood. The utilities are a combination of overhead and underground facilities located in the backyards or along the boulevard. Street lighting consists of standard "cobra head" lights mounted on wood poles that are typically located at intersections. Streets The majority of the roadways in this neighborhood were originally constructed in the 1960's. The neighborhood has concrete curb and gutter and the roadway width is approximately 31 feet. The pavement condition varies throughout the neighborhood and is in relatively poor condition (Photos 1 & 2). The average pavement condition index (PCI) for the City of Edina is 51 and the average PCI for Lake Edina Neighborhood as calculated in June 2009 is 18. Examples of the raveling and alligator cracking can be seen in photos 1 & 2. The City of Edina recently hired a consultant to evaluate all bituminous roadways within the City. The streets were graded based on a number of conditions such as sagging, alligator cracking, raveling and potholes. Streets are rated on a scale from 0 to 100; with 0 being extremely poor and 100 representing a brand new road surface. The City evaluates the PCI values of streets to determine a proper maintenance program. Streets with a PCI less than 45 are evaluated for total reconstruction, PCI's between 45 and 65 are evaluated for mill and overlays, and PCI's greater than 65 are considered for seal coats. Street grades vary throughout the area with some areas that are extremely flat allowing storm runoff to collect along the edges of the roadway causing additional deterioration of the pavement. The pavement throughout these streets appears to be near the end of its useful life while the costs to maintain and repair the roadways are steadily increasing. Overlaying or seal coating the pavement is no longer feasible. Page 6 of 11 83 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Photo 1. Existing Pavement Condition Photo 2. Existing Pavement Condition Landscaping Some properties have vegetation, hardscapes (such as boulders and retaining walls) or other landscaped items within the City right-of-way. Many of these landscape items are located directly behind the curb or around existing fire hydrants. Some of these landscape items will need to be removed in order to complete the necessary reconstruction work. Page 7 of 11 84 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Traffic and Crash Data City staff measured traffic volumes and speeds at ten locations within or near the neighborhood. Average daily traffic volumes ranged from 117 to 1259 cars per day with 85`x' percentile speed ranging from 24.0 to 34.6 mph. The traffic and crash data is shown in Appendix G. PROPOSED IMPROVEMENTS: The Lake Edina Neighborhood Improvement project involves spot repairs to the sanitary sewer trunk pipe, upgrades to the watermain and storm sewer systems, spot repairs to the concrete curb and gutter, and reconstruction of the bituminous pavement. Public Utilities Sanitary Sewer The trunk sanitary sewer has been televised and based on our evaluation; portions of the trunk sewer will be repaired using a combination of open cut and cured -in -place -pipe (CIPP) methods. Watermain Watermain upgrades include replacing all the gate valves and upgrading fire hydrants to City standard. Storm Sewer Spot repairs will be made to the concrete curb and gutter that are no longer functioning properly. The storm sewer network will have modifications to improve existing drainage issues at various locations throughout the neighborhood. Some of the existing structures will be removed and replaced due to their poor condition. Installation of sump drains will be installed where feasible to allow the property owners to connect their sump pump discharges directly into the storm sewer system. Private Utilities The local gas utility company, CenterPoint Energy, has indicated that they may upgrade or replace gas mains within the project limits. CenterPoint Energy may also coordinate moving gas meters to the exterior of the homes. This work is not part of the City's project but will be coordinated to occur prior to our construction activities. The other privately utility owners have expressed some interest in upgrading some of their networks within the project limits. 85 Page 8 of 11 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Streets The project will reconstruct the streets with a bituminous surface to the same width as today while maintaining the majority of the existing curb and gutter. The proposed improvements acknowledges many of the comments and concerns raised by residents throughout the information gathering process while still maintaining the desired minimum standards of the engineering and public works staff. Residential Roadway Lighting The questionnaire asked if residents wanted to reconstruct the street lights in the project area. The results from Table 1 show that property owners are split on whether or not to reconstruct the street lights. The lighting of the neighborhood is sufficient to delineate the intersections. Staff feels the benefits do not outweigh the costs for a new lighting system. Staff is not recommending making any revisions to the current street lighting. Sidewalks At the August 8, 2012 neighborhood informational meeting staff indicated to the residents that sidewalks within the neighborhood were unlikely. This was based on both the results of the first questionnaire and the Comprehensive Plan. The results of questionnaire No. 2 showed limited support for sidewalks within this project. RIGHT-OF-WAY & EASEMENTS: The right-of-way for Phlox Lane and Poppy Lane is 50 feet wide. Hibiscus Ave right-of-way is 65 feet wide; All other street right-of-way is 60 feet wide. All proposed improvements stay within this right-of-way and no additional easement requirements are anticipated. PROJECT COSTS: The total estimated project cost is $5,040,000 (Table 2). The total cost includes direct costs for engineering, clerical and construction finance costs from start of project to final assessment hearing. Funding for the entire project will be from a combination of special assessment and utility funds. The estimated roadway construction cost is $2,940,000 and will be 100 percent funded by special assessments. The new concrete curb and gutter is included under the storm sewer fund not under the roadway special assessment. Utility improvements and repairs amount to $2,100,000 and will be funded through the respective utility fund. Page 9 of 11 86 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 Item Amount Total Cost Roadway: $ 2,940,000 Roadway Total: $ 2,940,000 Utilities: Storm Sewer $ 1,370,000 Watermain $ 393,000 Sanitary Sewer $ 337,000 Utility Total: $ 2,100,000 Total Project: $ 5,040,000 Table 2. Estimated Project Costs ASSESSMENTS: The assessments are based on the City's Special assessment policy, dated August 21, 2012. Based on this policy there are 247.40 residential equivalent units (REU); four of the properties are duplexes with individual ownership and are shown as a 0.8 REU's, and two of the properties are duplexes, where the owner owns both units, are shown as 1.6 REU's. The estimated assessment per REU is $11,900 (Figure 2). Figure 2. Preliminary Assessment Map Page 10 of 11 87 Feasibility Study Lake Edina Neighborhood Improvements No. BA -398 September 13, 2012 PROJECT SCHEDULE: The following schedule is feasible from an Engineering standpoint: Project Open House 2011 September 22, 2011 Neighborhood Informational Meeting August 8, 2012 Receive Feasibility Report and Public Hearing December, 2012 Bid Opening March/April 2013 Award Contract Spring 2013 Begin Construction Spring 2013 Complete Construction Fall 2013 Final Assessment Hearing Fall 2014 FEASIBILITY: Staff believes the construction of this project is necessary, cost effective and feasible to improve the public infrastructure in the Lake Edina Neighborhood. APPENDIX: A. 2011 Open House Meeting Letter and Presentation B. Property Owners Questionnaire C. Property Owners Questionnaire No. 2 D. 2013 Neighborhood Roadway Reconstruction Informational Meeting E. Preliminary Assessment Roll F. City Comprehensive Plan Update — Sidewalk and Bicycle Facilities (Fig. 7.10 and 7.11) G. 2012 Lake Edina Traffic and Crash Data H. Memo: Edina Living Streets — Review of Existing Plan and Policies, Peer Review Lessons, and Draft Living Streets Policy Framework I. Resident Correspondence J. Edina Transportation Commission Review Data and Meeting Minutes K. Recommendation to Set Public Hearing, Notice of Public Hearing to residents and Notice of Public Hearing Advertisement Page 11 of 11 88 HRGreen MEMO To: Wayne Houle, PE — Edina City Engineer Michael Thompson, PE — Edina Living Streets Committee Chair From: Dan Edgerton, AICP — HR Green Jack Broz, PE — HR Green Fred Rozumalski, RLA — Barr Engineering Co. Matt Metzger, PE — Barr Engineering Co. Subject: Edina Living Streets — Review of Existing Plans and Policies, Peer Review Lessons, and Draft Living Streets Policy Framework Date: July 16 , 2012 1.0 Introduction The City of Edina seeks to encourage the development of a more accessible and sustainable transportation system over time. To accomplish this goal, the city envisions redesigning its street network using a "complete streets" approach, guided by green streets and active living design principles. The result will be a "living streets" system which facilitates all modes of transportation, incorporates ecological services, and encourages walking and bicycling through safe and aesthetically attractive transportation corridors. The purpose of this memorandum is twofold: 1. To document the review of existing plans and policies relevant to living streets, and 2. To provide a framework for a Living Streets Policy and Plan. 2.0 Review of Existing Plans and Policies The City of Edina has implemented a number of planning and policy documents, ordinances, and other initiatives which have a bearing on transportation system investment decisions. Attachment 1 includes a draft livings streets policy background document, prepared by the city. This document summarizes the relevant plans and policies which lead to the undertaking of the current study, many of which provide the policy direction and guidance for the city's living streets efforts. In contrast, some existing policies and regulations could conflict with or create a barrier to the implementation of a living streets program. The following is a brief summary of the documents, regulations, and programs most relevant to living streets. As the city moves toward implementation of its Livings Streets Policy and Plan, each of these documents should be reviewed and policies and regulations with a direct connection to transportation design elements (i.e., right-of-way, sidewalks, trees, etc) should be amended in order to expressly support the city's living street goals. Plans and Studies - Edina Comprehensive Bicycle Transportation Plan (2007) The Edina City Council adopted a Comprehensive Bicycle Plan in 2007. The guiding vision for this document is to support the gradual transformation of the City of Edina into a "progressive 89 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation bicycle -friendly community where citizens can easily integrate cycling into their daily lives." This document compliments living street by planning for a fully integrated, safe, and inviting bicycle network for a full range of users. Edina Comprehensive Plan (2008) The Edina City Council adopted an updated Comprehensive Plan in 2008. The plan promotes a vision for a city that is pedestrian, bicycle and transit friendly and inclusive of all users. A number of chapters are relevant to living streets, including Chapter 2: Visions, Goals, and Objectives; Chapter 4: Land Use and Community Design; Chapter 7: Transportation Plan; and Chapter 10: Energy and the Environment. - Edina Comprehensive Water Resources Management Plan Update (2009) The City of Edina developed a Comprehensive Water Resources Plan in 2009. This plan establishes the City's goals and policies for municipal drainage systems, design criteria, and rules for development and redevelopment. The plan supports the living streets goals to reduce street water runoff into watersheds. Edina Capital Improvement Plan (2012) The purpose of the Capital Improvement Plan (CIP) is to guide capital investment decisions based on a community's needs, taking into account the best use of limited resources while providing efficient and effective municipal services. As the Edina Living Streets Policy is implemented, the CIP should be revised to reflect prioritization of capital investments in accordance with the city's living streets goals. Programs and Initiatives Edina Fit City Program (Resolution 2006-70) In July 2006 the Edina City Council adopted a resolution expressing a commitment "to providing an activity -friendly community to its residents" and authorizing "the application for The Governor's 'Fit City' Program," which recognizes cities committed to creating and maintaining an environment supportive of active living. The goals of the Fit City program and the City's resolution supporting an activity -friendly community compliment living streets. Edina Green Steps Program (Resolution 2011-37) The City of Edina adopted a resolution to participate in the Minnesota Pollution Control Agencies (MPCA) Green Step Cities program in 2011. The Green Step Cities program aims to provide Minnesota cities a clear pathway to greater sustainability based on implementing best practices specific to Minnesota cities. Several of these best practices would be supported by a Living Streets Policy, including, #11: Complete Streets (requires "complete streets policy" or "living streets," which is inclusive of "complete streets" concepts); #12: Mobility Options (walking/biking, Safe Routes to School, etc.); #16: Urban Forest; #17: Efficient Stormwater Management; #18: Green Infrastructure (porous pavement, swales, etc.); and #19: Surface Water Quality (rain gardens, etc.). - Edina Do Town Program (2011) In September 2011, the City of Edina, in partnership with Bloomington and Richfield, launched an 18 -month initiative to improve community health by making changes that support healthy eating and active living choices. This initiative would fit with a Living Streets policy by seeking to promote active living which is a core principal of living streets. Policies and Regulations - Edina Assessment Policy (2010) The purpose of the Edina Assessment Policy is to provide regulations for assessments to properties for non -state aid street projects. This policy is relevant to Living Streets as it governs Page 2 90 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation how traditional street improvements are funded. As the Edina Living Streets Policy is implemented, the city should seek new and innovative ways to provide additional funding for design elements related to livings streets and update its assessment policy to clearly define how each street design element will be funded. - Municipal State Aid Special Assessment Policy (2010) The purpose of the Municipal State Aid (MSA) Assessment Policy is to establish assessment rules for MSA improvement projects. As the Edina Living Streets Policy moves forward, the city should collaborate with its partners (i.e., Hennepin County, MnDOT, etc.), to identify new ways to support the implementation of living streets in Edina. Edina City Code The Edina City Code is a comprehensive document which codifies the general ordinances of the City of Edina. Several elements of the City Code will have a direct bearing on the implementation of living streets within the city, whether through supporting policies, or in some cases policies that conflict with living streets principles. The following is a listing of some of the relevant chapters (not all inclusive). Upon implementation of a Living Streets Policy in Edina, these elements of the City Code should be reviewed and updated as necessary to expressly support the city's living streets goals. ■ Chapter 4: Buildings, Construction and Signs — Revise the following sections to support living streets principles such as creating livable neighborhoods. - Section 405: Landscaping, Screening and Erosion Control - Section 421:Right-of-way management ■ Chapter 7. Health — Consider linking this ordinance to the Living Streets Policy to support active living goals. ■ Chapter 8: Land Use Plats and Zoning (all sections) — Consider adopting form based zoning polices which emphasize size and position over use. This tool could be used to encourage living streets tenants such as mixed use development which promotes active living and helps to make the street a more attractive environment for non -motorized users. ■ Chapter 10. Misdemeanors and Nuisances — Revise the following sections to support living streets principles such as reducing the total amount of paved area through modified parking and vegetation ordinances. - Section 1046: Parking and Storage of Vehicles and Equipment - Section 1050: Maintenance of Vegetation ■ Chapter 11: Public Utilities (all sections) — Revise this chapter to support the stormwater efficiency goals of living streets. ■ Chapter 12: Streets and Parks (all sections) —This chapter should be thoroughly reviewed and revised to support living streets goals such as allowing flexibility in street design to implement a full range of living streets design elements and to place greater emphasis on serving the needs of non -motorized users. ■ Chapter 14: Traffic Control and Vehicles — The following sections should be thoroughly reviewed and revised to both support living streets goals such as allowing flexibility in street design to implement a full range of living streets design elements, and to remove barriers such as excessive auto "clear zone" requirements as appropriate. - Section 140: Pedestrian, Bicycle, and Vehicular Traffic, Parking, Standing and Loading - Section 1405: Clear View Zone Page 3 91 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation In addition, as living streets implementation moves forward, the city should adopt additional policies and ordinances in support of living streets, such as traffic calming and street design guidelines. These policies should be defined as part of the future living streets planning process. 3.0 Lessons Learned The following is a summary of key lessons learned during previous Living Streets efforts in other municipalities. Lessons Learned in Los Angeles County, CA (May 3, 2012 Discussion with Ryan Snyder of Ryan Snyder Associates) Lessons learned related to policy: • Build a policy from the ten policy elements delineated in Table 2.1 of the Los Angeles County Model Design Manual for Living Streets. • Exceptions should be rare. The process for design and review must be clear. • City procedures and standards need to be changed as appropriate to accommodate the new policy. For example it may be stipulated the a bike advisory committee reviews all street projects, or a pre -design check list is created for components of Living Streets (e.g. pedestrian circulation, stormwater management, street trees). • It is important to create implementation plans. It might include plans such as Safe Routes to School (SRTS), a sidewalk plan, or an urban forest plan. Lessons learned related to implementation: • For each street project Ryan recommends well facilitated workshops with property owners to first educate them on Living Streets, and then to have them participate in the selection of street elements appropriate for their street. • During the education process show lots of photographs and drawings of Living Streets as well as dysfunctional streets. Make it very visual. Explain all the benefits. Talk about the down side of keeping the street as it is. • It is important to have all voices (supporters as well as opponents) at the table during the facilitated workshops, and to encourage the quiet people to speak their mind. It helps to break into small groups and have a balance of opinions at each table. • In preparing for the workshops, understand any complaints about the project street beforehand in order to respond with a Living Streets solution. Create solutions from the complaints. • Label this policy as a traffic calming and street beautification initiative rather than undefined term such as Bike Boulevard or Living Streets. This allows focus on the benefits, and prevents a target for opponents. • The most significant opposition to Living Streets stems from confusion about traffic congestion. When proposing a Living Street project, designers and staff should be well prepared with statistics from other projects and other cities that prove that congestion does not become an issue. Ryan suggests steering the conversation away from congestion and to the life style benefits of Living Streets. Page 4 92 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation • Ryan has found that it is essential for city leadership to stand behind the plan. Staff must be fully supported in the process of implementing Living streets, and not be put in the middle of disputes between neighborhood factions. • It will be important to provide Living Streets training for city staff. Lessons Learned in Creating the North St. Paul, MN Living Streets Policy and Plan (Barr Engineering Staff) • Gather feedback about Living Streets concepts from residents prior to targeting specific neighborhood projects. Then, implement Living Street projects in areas where demographics or questionnaire feedback shows support. If there are residents who have a history of opposing proposed actions by the City, they are likely to oppose a new effort as well. • During the N. St. Paul community engagement process, public opinions showed correlations with demographics. Much support was seen from younger families, new to the area, some with children. Much dissent was received from older, senior residents who have resided in the neighborhood for a long time. • Every street and neighborhood is unique. The street reconstruction elements favored by residents are likely to vary. The complexity of design on different street types (state -aid vs. locally funded) will vary. Implementation should be flexible to accommodate the needs of each unique street segment. • A useful strategy may be to not name the effort "Living Streets", but to simply make changes to street reconstructions policies, design process and focus on safe routes to school. In North St. Paul the term became a target for residents opposed to the project. Reconstructing streets using Living Street design elements under the usual capital -improvement process may prove to be a good strategy. • In North St. Paul and Maplewood, it was vital to have a design process framework for the Ramsey -Washington Metro Watershed District to cooperate w/ the City Engineer(s). This cooperative effort facilitated design development and feedback exchange at key phases of concept and final design. The District and City worked together to develop design templates and final designs that addressed their various goals and the goals of other stakeholders. Developing a design process in Edina that engages various stakeholders early in the design process and throughout design and construction is recommended. Page 5 93 Edina Living Streets Project Policy Development and Implementation 4.0 Living Streets Development Framework In order to implement an effective living streets program in Edina, the city should develop a Living Streets Policy and Plan, which includes a clearly stated vision statement and goals, a set of supporting policies, and a process or plan for implementation. This development framework is illustrated in Figure 1. This document presents a draft living streets vision and a policy template developed based on the initial stakeholder engagement workshop described below. These represent the first two steps in the development framework. The third step, which includes a detailed plan for implementation of Living Streets in Edina, will be developed as part of a future effort. A Living Streets Policy will provide the regulatory framework for living streets and a Living Streets Plan will provide the details needed for implementation, such as prioritization of projects by mode, an implementation process, and design guidelines and templates. The purpose of this framework is to facilitate discussion in order to move the City toward adoption of an Edina Living Streets Vision and the development and implementation of a Living Streets Plan. This material should be continually updated and refined as the living streets implementation process moves forward. Visioning and Goal Setting In March of 2012 the City of Edina hosted a two part Living Streets Workshop, facilitated by a nationally recognized living streets expert (refer to Attachment 2 for a summary). The purpose was to introduce participants to the living streets concept and to initiate the process of developing a Living Streets Policy in Edina. A key result of this effort was the engagement of stakeholders in the DRAFT 7-16-2012 Figure 1: Living Streets Development Framework 'End of Current Project visioning, goal setting, and policy making process.' The results and proceedings from this workshop served as the basis for the development of the vision and policy framework presented below. Living Streets Vision The purpose of the vision statement is to set the philosophical framework for living streets in Edina. It should answer the question "why implement living streets?", creating a picture or vision of the community which Edina residents are striving toward. As part of the Living Streets workshop, attendees participated in a visioning exercise in which they were asked "What will be the vision behind a new living streets policy? (refer to Attachment 2)" Based on this visioning session a series of common themes emerged. These themes paint the vision for living streets in Edina. Page 6 94 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Participants envisioned Edina as a place... ... where all modes of transportation are equally accessible ... with a cohesive community identity where families regularly choose walking or bicycling instead of driving where biking and walking are not only safe and convenient, but also enjoyable Page 7 95 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation ... where public policy strives to promote sustainability through balanced infrastructure investment decisions. ... where people choose physical activity for enjoyment ... where the streets are a place you want to sit. ... where environmental stewardship and reduced energy consumption are pursued in the public and private sectors alike. Page 8 96 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Based on the themes described above, the Edina Living Streets Committee developed the following draft vision statement for stakeholder consideration. Draft Edina Living Streets Vision Statement Living Streets balance the needs of motorists, pedestrians, bicyclists, and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. The purpose of this draft statement is to facilitate discussion in order to move the City toward an approved Edina Living Streets Vision. This vision statement should be continually updated and refined as the living streets study process moves forward. Living Streets Goals In order to develop a policy which moves the city toward its vision for living streets, it is important to clearly articulate the goals and priorities of the living streets program. Goals should answer the question "what will living streets look like?", stating the broad, overriding outcomes the city wants to achieve. Typical goals for implementing living streets are listed below:' - Serve the land uses that are adjacent to the street; mobility is a means, not an end - Encourage people to travel by walking, bicycling, and transit, and to drive less - Provide transportation options for people of all ages, physical abilities, and income levels - Enhance the safety and security of streets, from both a traffic and personal perspective - Improve peoples' health - Create livable neighborhoods - Reduce the total amount of paved area - Reduce stormwater runoff and capture/treat pollutants for improved watershed health - Maximize infiltration and reuse of stormwater - Reduce greenhouse gas emissions and other air pollution - Reduce energy consumption - Promote the economic well-being of both businesses and residents - Increase civic space and encourage human interaction - Maintain and improve the urban forest With these goals presented as a basis, participants of the Edina Living Streets Workshop developed the following priorities for living streets in Edina: Living Street Priorities - Safe and enjoyable access to all modes for all users and all abilities - Streets will vary in character (context sensitive) - The transportation network will enhance neighborhoods - Streets will incorporate green management best practices Further, the following were identified as additional goals or attributes for the Edina Living Streets System: Secondary Goals - Foster income equity - Pedestrian -oriented design - Connect people, not just places 1 Los Angeles County. Model Design Manual for Living Streets. 2011. Page 9 97 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation - Foster active lifestyles - Be inviting - Support commerce - Be sustainable Living Streets Policy Development LIMg:tred, } The intent of a living streets policy is to provide policy direction in support of °'"'""rdFrun ik If implementing the city's living street vision and goals. A livings streets policy should answer the question "how will we achieve living streets?" It should be broad enough to cover all aspects of the transportation system and should contain sufficient detail to guide the design process in support of living streets principles. The policy should not prescribe how to design every segment of every street; rather, it should clearly .. ■ •. define what the city wants to accomplish with its streets and refer to specific design �'• guidance developed as part of the planning process (i.e., modal balance, prioritization, checklists, design templates, etc.). -i oil Los Angeles County has developed a living streets policy model based on the 10 policy elements for complete streets established by the National Complete Streets Coalition, updated to incorporate living streets principles.' Any agency may adopt all or part of the Los Angeles model as is, or modify the model based on community goals, provided the Los Angeles Count Design Manual is acknowledged and credited as appropriate. The following is a draft Edina Living Streets Policy framework, which was developed using the Los Angeles County model described above as a template, and updated to reflect the values of Edina. This framework includes a range of policy elements and statements intended to provide comprehensive policy level support for living streets. The policy is intended to provide a regulatory framework for living streets and not a plan for implementation. The draft policy framework should be reviewed and refined by the Edina Living Streets Committee throughout the living streets process, based on comprehensive stakeholder engagement and continuous public outreach. Once the Edina Living Streets Policy has been finalized, the Living Streets Committee should present the policy to the full Edina Transportation Committee for final approval and recommendation to the City Council. Once a final policy is drafted and approved, the policy can be enacted by the City through a living streets ordinance or resolution enacting the policy. Draft Edina Living Streets Policy Vision Statement — Why? Living Streets balance the needs of motorists, pedestrians, bicyclists, and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. Goals (based on Edina Livino Streets Workshop — March 2012)— What? The goal of the Edina Living Streets Policy is to ensure the following: - Safe and enjoyable access to all modes for all users and all abilities - Streets will vary in character (context sensitive) - The transportation network will enhance neighborhoods - Streets will incorporate green management best practices Page 10 98 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Policy Elements (guided by Los Angeles Co. model) — How? Living Street Element Policy Statements Vision The City will develop policies and practices that cause its transportation system to be designed in accordance with the Living Streets Vision and Goals described above. All Users and All Modes The City will incorporate the full range of appropriate living streets elements in accordance with its Living Streets Policy and Plan when planning for and designing the local transportation network and in regulatory approvals for private developments, such as conditional uses and PUD. The City will plan, design, and build high quality transportation facilities that prioritize the needs of the most vulnerable users (pedestrians, cyclists, children, elderly, and disabled) while enhancing safety and convenience for all users, and providing access and mobility for all modes. Connectivity The City will strive to enhance community cohesion by connecting places. This will include design, operation, and maintenance of a transportation system that provides a highly connected network of streets, paths, and trails. The street network will accommodate all modes of travel. The City will seek opportunities to overcome barriers to active transportation. This includes preserving and repurposing existing rights-of- way, and to adding new rights-of-way to enhance connectivity for pedestrians, bicyclists, and transit. The City will prioritize non -motorized connectivity improvements to services, schools, parks, civic uses, regional connections, and commercial uses. The City will require large, new developments to provide interconnected street networks with small blocks that connect to existing or planned streets on the perimeter of the development. Jurisdiction The City will seek to implement livings streets on all streets within Edina. The roadway network in Edina generally comprises state, county, and local routes. Policies and legislation supporting living streets implementation on state and county routes are in place. The State of Minnesota has passed legislation in support of complete streets on state routes and MnDOT is in the process of developing a Complete Streets Policy. Hennepin County has enacted a policy supporting complete streets implementation on County routes. While there are differences, Edina's living streets vision and the state and county complete streets efforts are complementary. The Edina Living Streets Policy applies to all roads within the City's jurisdiction (local, collector, and arterial). Page 11 99 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation The City will require all developers to obtain and comply with the standards and procedures of the Edina Living Streets Policy and Plan. The City will actively seek to coordinate its Living Streets Policy and Plan with partner agencies, in order to influence decisions on roads outside of its jurisdiction (i.e., MnDOT and Hennepin County). This will include providing a copy of the Edina Living Streets Policy to partner agencies, and seeking their input throughout the Living Streets Plan development process. At a minimum, this outreach to partner agencies will include MnDOT, Hennepin County, the Metropolitan Council, and the Minnehaha Creek and Nine Mile Creek Watershed Districts. Phases As living streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time, the City will apply the living streets policy document to all roadway projects including those involving operations, maintenance, new construction, reconstruction, retrofits, repaving, rehabilitation, or changes in the allocation of pavement space on an existing roadway. This also includes privately built roads intended for public use. Projects will include consideration of the logical termini by mode. For example, the logical termini for a bike lane or sidewalk may extend beyond the traditional limits of a roadway construction project, in order to ensure multimodal connectivity and continuity. The City will draw on all sources of transportation funding to implement living streets and actively pursue new funding sources as available. Exceptions Living streets implementation will be a required component of ALL street construction, reconstruction, repaving, rehabilitation, and maintenance projects. Exceptions to the guidelines set forth in the Edina Living Streets policy may be made, based on professional judgment. The City will develop an Living Streets exception request process to set the conditions by which a project could be exempted from part of all of the Edina Living Streets Policy Design The City will adopt new living streets design guidelines and procedures to guide the planning, funding, design, construction, operation, and maintenance of new and modified streets while remaining flexible to the unique circumstances of different streets where sound engineering and planning judgment will produce context -sensitive designs. The City will undertake a planning effort to define this process. The City will incorporate living street design principles of into all city plans, manuals, rules, regulations, and programs as appropriate, in accordance with the Living Streets Policy and Plan. As new and better practices evolve, these will be incorporate those as well. The City will provide well-designed pedestrian accommodations in the form Page 12 100 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation of sidewalks or shared -use pathways on all arterial and collector streets and on local streets. The City will provide frequent, convenient and safe street crossings. These may be at intersections designed to be pedestrian friendly, or at mid -block locations where needed and appropriate. The City will provide bicycle accommodations along all avenues, boulevards, and connector streets. The City will keep street pavement widths to the minimum necessary. The City will allocate right-of-way for boulevards, plant trees, and treat stormwater associated with right-of-way harcover, including trails, transit, and pedestrian facilities as well as streets, whenever a street is constructed, reconstructed, or relocated where physical conditions warrant. The City will prioritize right-of-way space allocation for access and mobility (all modes) improvements and include on -street residential parking only when it is not in conflict with access and mobility (all modes) and achieving other living streets goals, such as managing stormwater runoff. Context Sensitivity The City will seek input from local stakeholders when designing their streets with full input from local stakeholders. Street design will enhance the character of neighborhoods and be in keeping with existing land uses. When designing streets, the City will be mindful of preserving and protecting natural features, such as waterways, trees, slopes, and ravines. The City will design their streets with a strong sense of place. They will use architecture, landscaping, streetscaping, public art, signage, etc. to reflect the community, neighborhood, history, and natural setting. The City will coordinate with merchants along commercial corridors to develop vibrant retail districts. The City will inventory building and zoning codes to bring into agreement with Living Streets principals and minimum design guidelines as established by the Living Streets Policy and Plan. The City will develop a Living Streets Plan which includes a palette of design templates for street types and minimum design guidelines, from which developers can choose. Implementation The City will develop, adopt, and apply a Living Streets Plan for the implementation of living streets in Edina. At a minimum, the plan should include the development of street typologies based functional classification, multimodal traffic volumes, and land use, which are correlated to a design Page 13 101 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation "toolbox." The City will incorporate living streets concepts into the next circulation element of their general plans (i.e., Comprehensive Plan, Bicycle Plan, Safe Routes to School Plan, etc.). The City will update its storm management plan to include living streets principles which aim to capture streetwater runoff on site. The City will create an urban forest management plan to protect and expand the existing urban tree canopy. The City will review, modify, update, and delete out -dated policies included but not limited to the Assessment Policy and the City Code. The City will prioritize CIP-prioritize by mode; based on the Living Streets Policy and addressing safety, access, and convenience. The City will actively engage stakeholders in the street planning and design process, including property owners, residents, and other users of the transportation system. At a minimum, engagement efforts will entail extensive education campaigns, design input, public meetings, and other forms of on-going communication. The City will actively seek out and pursue funding and grant opportunities to implement the Living Streets Policy and Plan. Operations The City will update right-of-way maintenance standards and practices to support living streets. As an example, on -street bicycle lanes may require more upkeep (i.e., cleaning/debris removal, striping, etc.). The City will update its traffic enforcement practices to support living streets, such as citations for speed limit violations. Every city agency, including public works, planning, maintenance, and others will follow the Edina Living Streets Policy and will conduct ongoing coordination in support of living streets operations. The City will conduct on-going public engagement in order to provide public education on safe and efficient street operations and multimodal considerations. This could include a page on the city website and a living streets component at regularly scheduled public meetings and open houses. Page 14 102 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation 5.0 Next Steps The purpose of the living streets vision and goals, and policy framework presented herein is to facilitate stakeholder dialog in an effort to move toward the development and adoption of an Edina Living Streets Policy and a Living Streets Plan. The Living Streets Policy will provide the regulatory framework for living streets and the Living Streets Plan will provide the details needed for implementation, such as prioritization of projects by mode, an implementation process, and design guidelines and templates. Living Streets Policy The next step in this process is the continued refinement of the Living Streets Policy Framework based on stakeholder engagement efforts. The purpose of the next stakeholder engagement efforts should be to present and seek input on the Living Street Vision and Goals and Policy Framework, in order to build stakeholder support for the Living Streets Policy. The policy should be a living document (i.e., continuously revised, modified, and updated), which clearly articulates and supports the city's vision and goals for living streets in Edina. Living Streets Plan Presented above are a draft living streets vision and a policy template, which represent the first two steps in the living streets development framework. The third step includes the development of a detailed plan for implementation of Living Streets LM igStnde °""b"°`Mfm"•°> in Edina. After completion of a Living Streets Policy, the city should consider undertaking a planning process which includes stakeholder involvement, identification of priority streets, and areas (neighborhoods/districts) for the implementation of living streets policies. The plan should also include the development of an implementation process which includes design guidance. The implementation process should not prescribe how to design every segment of every street; rather, after clearly defining what a community wants to accomplish with its streets, designers can apply this framework along with the specific guidance developed as part of the planning process (i.e., modal balance, prioritization, •• �'•. checklists, etc.), to meet the community's goals. • �� At a minimum, the plan should include the development of street typologies based functional classification, multimodal traffic volumes, and land use, which are correlated to a design "toolbox." This could include an implementation process or check -list which is followed when a street project is initiated. The process would identify the functional classification and traffic volumes, such as: • Low volume local — under 300 vehicles per day (vpd) • Local — 300-1000 vpd • Higher volume Local —over 1000 vpd • Minor collector — under 3000 vpd • Collector — 3000-6000 vpd • Major collector — over 6000 vpd The process would also include considerations for land use and other relevant issues, such as: Business segment — that part of a street adjacent to and within a set distance from a business district School segment — that part of a street adjacent to and within a set distance from a public or private K-12 school or public community center Park segment — that part of a street adjacent to and within a set distance from a public park or regional trail Page 15 103 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation • Flagged — streets or segments of streets for which a problem has been identified, such as speeding. As an example, a project on Elm Street might have the following considerations: Elm Street has 1300 vpd. The segment of Elm between 42nd Street and 44th Street is adjacent to the school. The school segment runs from 41st Street to 45th Street A speeding issue has been noted on the 3900 block. Classification: Higher volume local with school segment, flagged for speeding and volume. This process would allow streets to be classified and correlated to an appropriate set of design tools, given the context of the street. Two example design Templates are included as Attachment 3. Page 16 104 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Attachment 1: Living Streets Background Document Page 17 105 LIVING STREETS Background Complete Streets typically refers to street design that provides for multiple modes of transportation (auto, mass transit, pedestrian, bike). Green Streets typically refers to street design that reduces environmental impacts by reducing impervious surface, managing stormwater, and providing shade. Living Streets refers to streets that are not only Complete and Green but also designed to improve active living, community identity, and social connections. Cities such as Denver, Los Angeles and Tucson have Living Streets initiatives. In the Twin Cities, the Ramsey -Washington Metro Watershed District and North St. Paul have developed and are implementing a new Living Streets Plan. The City of Maplewood is also pursuing a process to adopt Living Streets. Complete Streets Legislation The State of Minnesota passed Complete Streets legislation in 2010. The Commissioner of Transportation has committed Mn/DOT to implement a complete street vision for the trunk highway system. In January 2010 the Edina City Council adopted a resolution expressing support for a statewide Complete Streets Policy. Inasmuch as the statewide policy will not apply to local roads, cities are encouraged to adopt policies to meet their unique needs; however this is not a mandate. According to Mn/DOT, Complete Streets does not mean "all modes on all roads"; rather, the goal of Complete Streets should be to: 1) Develop a balanced transportation system that integrates all modes via planning that is inclusive of each mode (i.e., transit, freight, automobile, bicycle and pedestrian); and 2) Include transportation users of all types, ages and abilities. Examples of Complete Streets goals and principles listed in the report to the legislature include: 1) Reduce crash rates and severity of crashes; 2) Improve mobility and accessibility of all individuals including those with disabilities in accordance with the legal requirements of the ADA; 3) Encourage mode shift to non -motorized transportation and transit; 4) Reduce air and water pollution and reduce noise impacts; 5) Increase transportation network connectivity; 6) Maximize the efficient use of existing facilities; 7) Strive for tax supported investments to provide maximum benefits to the community and all user groups; 8) Safely integrate intermodal connections across the transportation network; and 9) Promote safe and convenient access and travel for all users (pedestrians, bicyclists, transit riders) and people of all abilities as well as freight and motor vehicle drivers. While City actions to date support the development of a Complete Streets policy for local streets, the City could go further in planning for and implementing its vision for a transportation system that also addresses environmental and active living goals and enhances community identity. The 1 Draft 5/13AIA Living Streets concept is the next step. Minnesota Green Step City The Minnesota Pollution Control Agency (MPCA) has launched the Minnesota Green Step Cities program. Five cities—including Edina—were selected to pilot the program. The Edina City Council asked the Energy and Environment Commission (EEC) to evaluate whether the City should apply to become a Green Step city and, if yes, which of the 28 best practices related to sustainability Edina should undertake in order to become certified. In January 2011, the EEC recommended that Edina join the Green Step Cities program and outlined the 16 best practices Edina should undertake. The City Council adopted the EEC's recommendation. Six of the City's 16 best practices would be supported by a Living Streets Plan. These are: #11. Complete Streets (requires "complete streets policy" or "living streets," which is inclusive of "complete streets" concepts); #12. Mobility Options (walking/biking, Safe Routes to School, etc.); #16. Urban Forest; #17. Efficient Stormwater Management; #18. Green Infrastructure (porous pavement, swales, etc.); and #19. Surface Water Quality (rain gardens, etc.). For more information on the Green Steps Cities program, please see the January 18, 2011 City Council meeting. Edina Fit City Resolution In July 2006 the Edina City Council adopted a resolution expressing a commitment "to providing an activity -friendly community to its residents" and authorizing "the application for The Governor's `Fit City' Program." The Fit City Program recognizes Minnesota cities committed to creating and maintaining an environment supportive of active living. The program requires participating cities to "adopt a resolution affirming activity -friendly commitments by City leaders and elected officials" and to "agree to advertise and display `Fit City' designation." The goals of the Fit City program and the City's resolution supporting an activity -friendly community provide support for a Living Streets Plan. 2008 Comprehensive Plan The Edina City Council adopted an updated Comprehensive Plan in 2007. The Plan promotes a vision for our city that is pedestrian, bicycle and transit friendly and inclusive of all users. The following Principles from Chapter 4 provide support for a Living Streets Plan: 1. Design public open and green linkages that bring both amenity and positive image to neighborhoods, corridors, and business precincts. 2. Design public streets to serve not only vehicles but also pedestrians, people with mobility disadvantages and bicycles, balancing the spatial needs of existing and future users within the right-of-way. Address both mobility and recreational needs and opportunities. 3. Create walkable streets that foster an active public life; 2 Draft 5/134;1 4. Protect and improve the urban forest, including street trees and related landscaping, in order to provide shade and shelter for pedestrians and screening for parking and service uses. 5. Create and promote environments that make it safe and convenient for people to integrate physical activity into their daily routines. 6. Recognize and integrate Edina's historic landscape features, such as its stone walls and gateways, into the design and redesign of streets, paths and pedestrian ways. 7. Promote a clear hierarchy of street types of distinctive and differentiated character that are defined by landscape and pedestrian amenities as well as adjacent buildings. Within larger redevelopment sites, promote a fine-grained and interconnected network of local streets and paths, encouraging pedestrian circulation and providing a choice of access points (p. 4-36. See also Guidelines of 4-37-39). Additional support for Living Streets can be found throughout the 2008 Comprehensive Plan. Please see the attached "Excerpts from the 2008 Comprehensive Plan" for more. DISCUSSION Livina Streets' Living Streets pulls together the concepts of Complete Streets and Green Streets, and puts additional focus on quality of life aspects for city residents. Figure 1 below shows the components of Living Streets. The model balances the "green" components (environment and social factors) and the "grey" components (transportation and utilities) of the system. All too many times in the past, the "green" factors have not been highly prioritized for agencies. This mentality is starting to change in many agencies statewide. Starmwater capture and use Trees Speed Pedestrians movement Sewers Pedestrian safely Gas Bikes Electric commuMty Tel000m Aesdwk character Storm water drainage GREEN GREY FIGURE 1 - RWMWD/BARR REPORT A Living Streets policy should: 1 Landscape Architect Fred Rozumalsld from Barr Engineering and Ramsey -Washington Metro Watershed District (RWMWD) administrator Cliff Aichinger has championed the Living Streets concepts they developed for North St. Paul. The RWMWD administrator has stated that the North Saint Paul Living Streets policy is in the public domain and can be used as a template for others with credit giving for photos. To read the complete policy, please see http:/MWw.ci.nodh-saint- paul.mn.usiindex.asp?Type=B BASIC&SEC=%7613DF598B-ED80-4D35-B13A-6EE928B643AB°A7D. 3 Draft 5/13fdst 4 1) Improve stormwater quality through reducing the impervious footprint of streets, meeting or exceeding city and watershed rules through best management practices (BMP) such as rain gardens and swales. 2) Implement traffic calming measures through the use of techniques best suited for site conditions. 3) Improve biking and walking conditions along natural connector routes and collector streets through designation of bike lanes, sidewalks, or multi-purpose trails. 4) Create boulevard tree standards that provide environmental benefits (stormwater management, shade to reduce heating and cooling costs, filtering air pollutants, reduce urban heat island effect), enhance quality of life, and are practical and affordable. As seen in Figure 2, a street section of 22' can accommodate parking on one side of the street with two cars passing one another on a residential street. A 22' street section with parking on one side can also accommodate larger vehicles but there may be some yielding when vehicles must pass one another near a parked vehicle. Narrowed streets could reduce costs and also provide room for sidewalk on one side that is no closer than the previous street edge once was located. FIGURE 2 - RWMWD/BARR REPORT Draft 5/1 34J4 FIGURE 3 — RESIDENTIAL STREET - RWMWD/BARR REPORT Draft 5/13A4 Active Living Opportunities — Providing a designated system of sidewalks, trails, and bike lanes increases the likelihood for walking and biking. Figure 4 depicts a typical layout of a collector street with biking and pedestrian facilities which could be standardized through ordinance language. Right-of-way eumpout Parking v` liNy Street Trees { Sidewalk Bituminous Roadway Alley Alley Conal!. Curb an Gutter Right -of -Way Existing, Street Edge Existing Street Edge rl `tip w e z s � • J RECOMMENDATION That the ETC discuss a Living Street Policy/Plan and develop a framework for working collaboratively with staff, other boards and commissions, and the City Council, with the Intent to ultimately recommend a Living Street Policy/Plan to be implemented as the new vision for neighborhoods and collector streets in Edina. This Living Street Policy/Plan is important considering the large capital investment that will be occurring throughout the city to local neighborhoods over the next decade and beyond. Attachments: 1) Sample Resolution 2) Excerpts from 2008 Comprehensive Pian 6 Draft 3/10411 DRAFT RESOLUTION DECLARING SUPPORT FOR ESTABLISHING A LIVING STREETS POLICY FOR THE CITY OF EDINA, MINNESOTA WHEREAS, the Living Streets concept is designed to assure safety and accessibility for all the users of our roads, trails and transit systems, including pedestrians, bicyclists, transit riders, motorists, commercial and emergency vehicles, and for people of all ages and of all abilities; and WHEREAS, Living Streets reduce congestion by providing safe travel choices that encourage non -motorized transportation options, increasing the overall capacity of the transportation network; and WHEREAS, Living Streets will help the City of Edina reduce greenhouse gas emissions as more people choose an alternative to the single occupant vehicle; and Living Streets is consistent with the US Mayors Climate Protection Agreement and the City's participation in the Green Steps Cities program; and WHEREAS, Living Streets support economic growth and community stability by providing accessible and efficient connections between home, school, work, recreation and retail destinations by improving the pedestrian and vehicular environments throughout communities; and WHEREAS, Living Streets enhance safe walking and bicycling options for school age children, in recognition of the objectives of the national Safe Routes to School program; and WHEREAS, Living Streets provide environmental and social benefits including but not limited to: 1) Improving stormwater quality 2) Providing traffic calming measures 3) Enhancing community feel 4) Promoting active living 5) Improving biking and walking conditions 6) Protecting and enhancing the urban forest THEREFORE, BE IT RESOLVED, that in order to develop and maintain a safe, efficient, balanced and environmentally sound city transportation system for people of all ages and abilities, transportation and development projects shall incorporate a philosophy that expands transportation choices and further incorporates the Living Streets theme and key concepts listed above; and BE IT FURTHER RESOLVED, the ETC in collaboration with staff shall prepare a Living Streets Policy/Plan and staff shall concurrently review city ordinances, engineering standards, policies, and guidelines in order to make recommendations ultimately to the City Council on a Living Street Policy/Plan that will reduce impacts to the environment, be practical and economical, while also meeting community and stakeholder needs consistent with Living Streets concepts. 7 Draft 5/13411 Excerpts from 2008 Comprehensive Plan Chapter 4: land Use Goals - 1. Protect and preserve the essential character of existing residential neighborhoods (p. 4-21) 6. Increase mixed use development where supported by adequate infrastructure to minimize traffic congestion, support transit, and diversity tax base (p. 4-22) 7. increase pedestrian and bicycling opportunities and connections between neighborhoods, and with other communities, to improve transportation infrastructure and reduce dependence on the car (p. 4-22) 8. Ensure that public realm corridordesign is contextual, respectful of adjacent neighborhood character supportive of adjacent commercial and/or mixed use development, promotes community identify and orientation, and creates the highest quality experience for pedestrians, cyclists, and transit users (p. 4-22) Land Use and Transportation Interface There is a fundamental link between land use planning and transportation planning. The transportations system must function as a network that links a diversity of uses In a manner that promotes efficient multi -modal travel (motor vehicles, bicycle, transit and pedestrian).... Chapter 7 of this Comprehensive Plan deals with transportation, and responds to and supports the land use and community design policies presented in this chapter. (p. 4-22) Land Use Policies - 3. Edina has evolved to a large degree into a community defined by roads. The City's roads should continue to evolve to act as connectors, rather than as barriers. The city will incorporate amenities and infrastructure into its public corridors to make them beautiful, efficient, multi -modal public spaces. S. In reviewing developing proposals, the City will examine how land use and transportation are integrated to ensure that new development and redevelopment expands non -motorized travel options. 6. The City will maintain the current open space and wetlands acreage and seek to expand it whenever possible. 8. The City will grow and develop in a sustainable manner that will protect its high quality natural environment, promote energy efficiency and conservation of natural resources, and minimize the impacts of buildings on the environment over the lifetime of each building. (p. 4-34) Staging Development: Small Area Plans— These Small Area Plans may include planning principles such as: 1) Area or neighborhood land use pattern and design that encourages walking and transit use 2) High degree of connectivity to existing and new public (and active private) spaces to encourage physical activity, social interaction, and optimal land use 3) Smaller parking footprints 4) Reduction in Impervious surfaces and associated storm water runoff (p. 4-35). Citywide Movement Patterns and Public Spaces— Principles: 8. Design public open and green linkages that bring both amenity and positive image to neighborhoods, corridors, and business precincts. 9. Design public streets to serve not only vehicles but also pedestrians, people with mobility disadvantages and bicycles, balancing the spatial needs of existing and future users within the right-of-way. Address both mobility and recreational needs and opportunities. 10. Create walkable streets that foster an active public life; 11. Protect and Improve the urban forest, Including street trees and related landscaping, in order to provide shade and shelter for pedestrians and screening for parking and service uses. 12. Create and promote environments that make it safe and convenient for people to integrate physical activity into their daily routines. Draft 5/111 13. Recognize and integrate Edina's historic landscape features, such as its stone walls and gateways, into the design and redesign of streets, paths and pedestrian ways. 14. Promote a clear hierarchy of street types of distinctive and differentiated character that are defined by landscape and pedestrian amenities as well as adjacent buildings. Within larger redevelopment sites, promote a fine-grained and interconnected network of local streets and paths, encouraging pedestrian circulation and providing a choice of access points (p. 4-36. See also Guidelines of 4-37-39). Guidelines: Medium- and High -Density Design (All Uses)— A Pedestrian -Friendly Environment: Improving the auto -oriented design pattern discussed above under "Issues" will call for guidelines that change the relationship between parking, pedestrian movement and building placement. Landscaping: Provide visual screening and privacy to buffer cars from people, provide visual relief and allow stormwater infiltration in parking lots. Permeable hardscape, where appropriate, is preferred over blacktop or traditional paving. Parking: Evaluate current parking standards in order to encourage shared parking and minimize the visual impact of surface parking. • Design surface parking to maximize stormwater infiltration and allow for groundwater recharge, using infiltration swales, pervious pavement or similar techniques • Where vehicle parking requirements exist, implement minimum bicycle parking standards as well (p. 4-45). Movement Patterns: • Provide sidewalks along primary streets and connections to adjacent neighborhoods along secondary streets or walkways. • Limit driveway access from primary streets while encouraging access from secondary streets. • Encourage enhanced transit stops, including shelters, shade and seating where feasible. • Provide pedestrian amenities, such as wide sidewalks, street trees, pedestrian -scale lighting, and street furnishings (benches, trash receptacles, etc) (p. 4-47). Implementation— Provision for urban forest protection and improvement consistent with Plan guidance for creating a pleasant pedestrian environment, screening parking areas, providing the benefits of landscaping, and restoring environmental processes that a tree canopy provides the biological community. These provisions may include at tree preservation ordinance. Other measures may also be considered to ensure appropriate tree replacement and management of our urban forest (4-56). Chapter 7: Transportation Goals and Policies: Transportation— Goals: 1. Maintain and enhance mobility forresidents and businesses through creation and maintenance of a balanced system of transportation alternatives. 2. Implement a fully multi -modal transportations system that supports the land use vision and future land use plan for managing and shaping future growth. 3. Minimize the impacts of the transportation system on Edina's environment and neighborhood quality of life. 4. Reduce the overall dependence on the use of single -occupant vehicles by promoting land use patterns that allow forshorter vehicular trips ad the use of alternative travel options. 5. Ensure that all Edina's residents, workers, and visitors, including those with transportation disadvantages, have viable travel options. 6. Promote a travel demand management program through a coordinated program of regulations, marketing, and provisions of alternative travel options. 9 Draft 5/1:($1 Z Provide multiple travel options for transit users, pedestrians, bicyclists, and rideshare users, as well as for drivers of private automobiles. 8. Support attractive and high performance transit service connections. 9. Manage parking provision to encourage joint and shared use of facilities, ride -sharing (car pools and van pools), bicycle parking, and increased transit use (p. 7-38-39). Policies Roadway Design: S. Design/enhance collector and arterial roadways to minimize through traffic on local streets in the functional classification system, and to be compatible with other transportation modes including transit, bicycle and pedestrian. 6. Use adequate transitions and buffers including, but not limited to, earth berms, walls, landscaping and distance to mitigate the undesirable impact of high volume roadways. 8. Encourage beautification of local roadways, where appropriate, with amenities such as boulevard streets, decorative street lighting, and monuments. 9. Monitor and address transportation requirements associated with demographic trends, such as an aging population (p. 7-39-40). Parking: 2. Continue to limit on -street parking in and near congested commercial areas. Pedestrian/Bicycle: I. Provide accessibility to pedestrians and bicycles at major activity centers, Including necessary storage facilities. 2. Create pedestrian and bicycle interconnections among major generators, with continuity across major roadways and other barriers. 3. Review and recommend construction of pedestrian and bike paths throughout Edina cooperatively with the Three Rivers Park District and Hennepin County. 4. Promote safe walking, bicycling and driving. Promote vehicle drivers respect for bicycles and pedestrians along with bicyclists and pedestrian observation of signs and sue of designed paths for travel. 5. Support inclusion of pedestrian and bicycle access planning when upgrading roadways, bridges and redevelopment projects. 6. Provide sidewalks and safe crossings for areas of potential pedestrian/vehicle conflicts, including high -traffic streets, commercial areas, areas with transit access, and in high-density residential locations. 7. Provide appropriate signage in areas of potential conflict between pedestrians and automobile traffic. S. Separate pedestrian traffic from bicycle traffic to ensure desired safety conditions. When a bicycle facility is provided, considerations should also be given to providing a corresponding pedestrian way where possible. This could be as a separate facility or through striping. 9. Support recommendations of the Comprehensive Bicycle Transportation Plan for implementation (7-43-44) Comprehensive Bicycle Transportation Plan— Vision: The guiding vision for this document Is to support the gradual transportation of the City of Edina into a 'progressive bicycle friendly community where citizens can easily integrate cycling into their daily lives' (p. 8). Guiding Principles The following goals and principles guide the recommendations included In this Plan: 10 Draft 5/1441 Improving Safety: proactively addressing existing hazardous conditions, assigning dedicated road space to cyclists, and alerting motorists of their presence will help improve safety and convenience for all users of Edina's streets and sidewalks. Connecting to Local and Regional Destinations: Providing safe and convenient connections to destinations in Edina and neighboring communities will increase bicycle use and help lower demand on Edina"s overall automobile transportation system. Connecting to the growing network of regional trails will expand the number of potential destinations available to Edina citizens and provide Increased access to our region's recreational and transportation assets. Safe Routes for All: Bicycling can serve the mobility needs of people over a wide range of ages and abilities. Providing a network of safe and comfortable bicycle routes to schools and parks will be an important builder of healthy life-long habits of actives living and independence for children, seniors and other adults. Bicycling As A Base For Community Health: A safe and inviting bicycle transportation network will help improve community health by increasing opportunities for active transportation and active living for all of Edina's citizens. Bicycling As A Useful Transportation option In Edina: A high quality bicycle network will make it easy and convenient for people in Edina to choose cycling as a way to meet at least some of their transportation and mobility needs. A network of safe, convenient and easily accessible routes will expand and use of the bicycling as a useful transportation option in Edina (p. 8-9). Chapter 9: Parks, Open Space, and Natural Resources Natural Resources Conservation and Management Goals: 4. Conserve, and replace as necessary, Edina's urban forest to ensure the long-term vitality and viability of this integral part of Edina's overall identity and attractiveness (9-21) Policies: 5. Create a program for maintaining trees throughout the City, and replacing them as necessary (p. 9-22). Walking and Biking Trails Pathways Plan Policies: 2. Continue to work with the Bike Edina Taskforce and Public Works staff to implement the new bike pathway master plan for the Cit of Edina. The objective is to identify the best routes for connecting existing and future internal park trail systems, as well as to identify the most appropriate routes for links to regional systems, as well as to identify the most appropriate routes for links to regional trails that will connect to neighboring community trails (p. 9-26). Chapter 10: Energy and Environment Goals and Policies—Air 4. Encourage property owners to plant trees along roadways where possible to help reduce traffic noise and absorb carbon dioxide Chapter 11: Community Services and Facilities Environmental Health/Public Health Goals and Policies: 1. Ensure an Effective Local Government Public Health System. 11 Draft WlAt11 • Inform, educate and empower people about health issues • Mobilize community partnerships and action to identify and solve health problems • Develop policies and plans that support individual and community health efforts 2. Reduce Behavioral Risks that are Primary Contributors to Morbidity/Mortality. Behavioral risks that contribute to morbidity and mortality include tobacco use, alcohol and other drug use, physical activity/inactivity, nutrition, and weight management. A strategy for reducing these behavioral risk factors is: • Health education and promotion of health lifestyles and healthy living. 3. Promote Health for All Children, Adolescents, and their Families. • Work with the Park and Recreation Department to implement the requirements of the "Fit City" program. 4. Promote Well -Being of the Elderly, Those with Disability, Disease or Chronic Illness. • Fostering healthful behaviors such as good nutrition, physical exercise, medication management, obtaining flu shots, efforts to reduce isolation and promote mental health (p. 11-12-13). 12 Draft 5/13,,,1 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Attachment 2: Edina Living Streets Policy Development Workshop Page 18 118 z• REGULAR TRANSPORTATION COMMISSION MEETING REPORT/RECOMMENDATION To: Edina Transportation Commission From: Wayne D. Houle, PE City Engineer Date: March 15, 2012 Subject: Living Streets Workshop Recap Agenda Item No.: VI.E. ACTION: ❑ Recommendation/Motion ❑ Discussion ® Information Info/Background: This item was continued from the February 16, 2012 ETC Meeting. ETC Chair and ETC Members who attended the Living Streets Workshop will provide an update of the February. 15 Living Streets Workshop. Attached are workshop notes compiled by ETC Chair Janovy. Also attached are the slides from the night -before workshop. Attachments: • Complete Street Workshop Notes • Complete Street Night -before Workshop Presentation G:\Englneeft\Wrotlruclure\Slreels\craft\TRANV COMM\Agerxkn\2012 R44'90120315\2DI2031511em VIE LKV Sfreels Workshop Recap.docz a How would your community benefit from a Living Streets policy? Safe access to parks, local and 9 -mile trail - Good for business, improve access to non- • drivers Safety "free range kid" environment • Age in place Quality of life ' Good marketing and image Preserve and enhance natural assets Connectivity—social and physical Creating places to gather Improved access to other trails • Safe routes to schools Creative community with competitive edge • More value for assessment dollars Looking at street projects systematically Equity of options • 120 Interconnectiveness of trails to residents Multi -use landscaping; environment and beauty Redefining streets to include social . connections Community building Increased real estate values Model for statewide efforts Creating better destinations through more trans mode access Healthier places and people Reduce transportation costs for school district, less cost for roads Creating neighborhood meeting places Decision making guidelines Better informed community Serve all users in an increasingly diverse city 1 Exercise: decision-making process What current documents are relevant to development of a living • streets policy? — Comprehensive plan, transportation chapter — Ordinances - CIP — Bike plan — Assessment policy — Green step cities — MN DOT standards — local standards What is the process used to make decisions now? — Start with a study — Each street has a different process — Notices in advance, neighborhood notices 121 — Trans Commission and to council What in this process is keeping you from creating living streets? — Design charettes — Public education campaign citywide — Walking tour — Development process preceding design — Vision exercise — Baseline policy and informing people — Using exceptions to guidelines — Identifying stakeholder 3/8/123/8/12 Edina Living Streets Policy Development Workshop Notes I. What will be the vision behind a new Living Streets policy? Living Streets balance the needs of motorists, pedestrians, bicyclists, and transit riders in away that promotes safety and convenience and enhances community identity, economic vitality, and opportunities for active living, better health, and environmental sustainability. Living Streets: • Create space for community connections • Encourage children to walk and bike regularly • Makes Edina a place where friends and relatives want to visit or walk • Are tree lined • Make walking or biking an easy choice • Fit with land use policy and mixed use developments • Apply to new projects and reconstruction • Are a place where you want to walk • Eliminate barriers to key destinations • Provide infrastructure that encourages walking and biking in an attractive environment • Give people options It was noted that the vision statement should be something that residents aspire to; it should be inspirational; and it should be visual (so people can see it). 2. Which users and modes will be included? • All modes, all users, and all abilities • Four priorities: o Safe access for all'users o Streets will vary in character (context sensitive) o Transportation network will enhance neighborhoods o Will incorporate green management • Additional attributes: o Foster income equity o Pedestrian -oriented design o Connect people, not just places o Foster active lifestyles o Be inviting places o Support healthy commerce o Be sustainable 3a. How will the policy address Living Streets needs in scoping, planning, design, construction, operations, and maintenances' 122 Living Streets include consideration of all elements of complete Streets—all modes and users. Living Streets look to create more value for the investment. Process to include property owners/residents in the design. City provides information as a factual basis for decision making. Residents should be asked for positive identification of wants and goals, not negative "problems." Funding for Living Streets should come from shared public funds, rather than special assessments. City should pursue budget alternatives to minimize direct costs to residents. 3b. To which types of projects will the policy apply (new construction, reconstruction, resurfacing, restoration, rehabilitation, operations, retrofits, and other maintenance)? All of the above. 4. What exceptions will the policy make, and how are the, exceptions approved? Is there accountability? • Incorporate FHWA list for exceptions • Refer to Comp Plan and other approved documents • Have process that includes study and analysis, staff recommendation, ETC review and City Council approval 5. How will the policy address the needs to create a network for all users? How will it encourage connectivity? The policy will identify and then help to overcome barriers to active transportation. It was noted that the city should have a policy of not vacating transportation right of way. There was a discussion about identifying existing right of way easements that may not be obvious and considering whether these could be developed for pedestrian and/or bicycle paths, 6. Which roads would be covered by the proposed policy? How will it apply to roads under another agency's jurisdictions' All roads within the city's jurisdiction (local and collector) will be covered. PUD will give city leverage over private roads. The city can seek to partner with other agencies to influence decisions re: roads not within the city's control. 7. Will design guidelines be specified the policy? If so, which ones? How can it address the need for design flexibility in balancing the needs of all users? Policy should include a palette of design options for street types and should provide guidelines for minimum design. 8. How will the policy take adjoining land use/context into account? City will inventory building and zoning codes to bring into agreement with Living 2 123 Streets principals and minimum design guidelines. Policy will include a palette of design options for street types and minimum design guidelines, from which developers can choose. Form -based zoning, which has less detail about what uses are permitted and more detail about size, shape, and features. 9. How will you know if the policy is working? What performance measures should be considered? • Percent of bicycle and pedestrian network completed • Measurement of mode shift • Surface water management plan—reduction in impervious pavement • Resident/community satisfaction • Traffic volumes and speeds 10. What implementation steps will be mentioned in the policy? • Modify City code • Review, modify, delete out -dated policies • Review special assessment policy • Educate neighborhoods—communicate • Prioritize projects in CIP—prioritize by modes; prioritize by vulnerability (in other words, look at which users are most vulnerable and address their safety, access, convenience first) • Develop options for design palette • Design charrettes • Seek out additional funding/grants 3 124 Edina Living Streets Project DRAFT 7-16-2012 Policy Development and Implementation Attachment 3: Example Living Streets Implementation Templates Page 19 125 RESOLUTION NO. 2011-61 �,91A , A DECLARING SUPPORT FOR oGESTABLISHING A LIVING STREETS POLICY City of Edina WHEREAS, the Living Streets concept is designed to assure safety and accessibility for all users of our roads, trails and transit systems, including pedestrians, bicyclists, transit riders, motorists, commercial and emergency vehicles, and for people of all ages and of all abilities; and WHEREAS, Living Streets reduce congestion by providing safe travel choices that encourage non -motorized transportation options, increasing the overall capacity of the transportation network; and WHEREAS, Living Streets will help the City of Edina reduce greenhouse gas emissions as more people choose an alternative to the single occupant vehicle; and Living Streets is consistent with the US Mayors Climate Protection Agreement and the City's participation in the Green Steps Cities program; and WHEREAS, Living Streets support economic growth and community stability by providing accessible and efficient connections between home, school, work, recreation and retail destinations by improving the pedestrian and vehicular environments throughout communities; and WHEREAS, Living Streets enhance safe walking and bicycling options for school age children, in recognition of the objectives of the national Safe Routes to School program; and WHEREAS, Living Streets provide environmental and social benefits including but not limited to: 1) Improving storm water quality 2) Providing traffic calming measures 3) Enhancing community feel 4) Promoting active living 5) Improving biking and walking conditions 6) Protecting and enhancing the urban forest; and WHEREAS, in order to develop and maintain a safe, efficient, balanced and environmentally sound city transportation system for people of all ages and abilities, transportation and development projects shall incorporate a philosophy that expands transportation choices and further incorporates the Living Streets theme and key concepts listed above; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA that the Edina Transportation Commission, in collaboration with staff, shall prepare a Living Streets Policy/Plan and staff shall concurrently review city ordinances, engineering standards, policies, and guidelines in order to make recommendations to the City Council on a Living Street Policy/Plan that will reduce impacts to the environment, be practical and economical, while also meeting community and stakeholder needs consistent with Living Streets concepts. Dated: May 17, 2011 Attest: Debra A. Mangen; City Clerk City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424-1394 128 www.CityotEdina.com James B. Hovland, Mayor 952-927-8861 FAX 952-826-0390 TTY 952-826-0379 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of May 17, 2011, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , 20_ City Clerk 129 Too Much Salt? Did you know... Many metro area lakes and streams have been classified as polluted by road salt? Join us for this free discussion: . How salt affects our waters . How home owners can reduce their impact . What cities and contractors can do and are doing to help What: Changing Our Waters With Salt When: Thurs Nov 15 2012 7:00-8:00pm Where: St Marys Greek Orth. Church 3450 Irving Avenue S Minneapolis For: All Interested Citizens Please RSVP by January 30th to Alex: agehrig@freshwater.org/651-357-7486 0 MINNEHAHA CREEK WATERSHED DISTRICT 00,30 (0 ecA calhoun <4C FRESHWATER SOCIETY