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Home My WebLink About2016-01-20 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 20, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Stewart made a motion, seconded by Member Swenson, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Stewart, approving the consent agenda as revised to remove Items IV.E. 2016 Neighborhood Project Follow Up; IV.J. Resolution No. 2016-16, Supporting DEED Grant for New Business; IV.L. Traffic Safety Report of December 2, 2015; and, IV.N. Request for Purchase, Construction Contract South Metro Public Safety Training Facility Building Expansion, as follows: IV.A. Approve regular and work session meeting minutes of January 5, 2016 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated December 24, 2015, and consisting of 31 pages; General Fund $473,462.84; Police Special Revenue $1,545.45; Pedestrian and Cyclist Safety Fund $61,454.60; Working Capital Fund $371,920.65; PIR Construction Fund $61,376.56; Equipment Replacement Fund $3,425.00; Cando Fund $1,730.00; Art Center Fund $54.06; Golf Dome Fund $531.64; Aquatic Center Fund $138.18; Golf Course Fund $67,857.30; Ice Arena Fund $16,353.37; Sports Dome Fund $1,194.20; Edinborough Park Fund $10,517.45; Centennial Lakes Park Fund $27,094.87; Liquor Fund $137,213.20; Utility Fund $321,676.79; Storm Sewer Fund $81,474.14; Recycling Fund $21.26; Risk Management ISF $1,130.60; PSTF Agency Fund $3,221.19; Centennial TIF District $4,434.00; Grandview TIF District $2,859.97; TOTAL $1,650,687.32; and, for receipt of payment of claims dated December 31, 2015, and consisting of 22 pages; General Fund $185,378.77; Pedestrian and Cyclist Safety Fund $3,363.95; Arts and Culture Fund $100.00; Working Capital Fund $303,386.13; Equipment Replacement Fund $62,360.63; Art Center Fund $2,109.43; Golf Dome Fund $8,433.56; Golf Course Fund $89,947.91; Ice Arena Fund $11,180.35; Sports Dome Fund $16,679.18; Edinborough Park Fund $9,361.85; Liquor Fund $148,476.08; Utility Fund $28,414.12; Storm Sewer Fund $87,878.21; PSTF Agency Fund $2,947.75; TOTAL $960,017.92; and, for receipt of payment of claims dated January 7, 2016, and consisting of 31 pages; General Fund $284,624.48; CDBG Fund $78,360.00; Police Special Revenue $15,133.95; Arts and Culture Fund $46.58; General Debt Service Fund $3,000.00; Working Capital Fund $49,355.39; Equipment Replacement Fund $2,635.80; Art Center Fund $125.88; Golf Dome Fund $521.21; Golf Course Fund $21,644.67; Ice Arena Fund $48,851.84; Sports Dome Fund $5,242.04; Edinborough Park Fund $9,556.69; Centennial Lakes Park Fund $5,956.14; Liquor Fund $265,372.82; Utility Fund $19,836.88; Storm Sewer Fund $1,243.39; Recycling Fund $58.65; PSTF Agency Fund $1,658.01; Centennial TIF District $10,667.25; Grandview TIF District $39.68; Valley View/Wooddale TIF District $262.50; Payroll Fund $2,886.45; TOTAL $827,080.30; and, Credit Card Transactions dated August 24, 2015 —September 25, 2015; TOTAL $46,351.29 Page 1 Minutes/Edina City Council/January 20 2016 IV.C. Revise Date Practices Policy requiring Data Requests in Writing IV.D. Request for Purchase, Replacement Greenhouse at Arneson Acres, awarding the bid to the recommended low bidder, Expansion Mansion at $26,237.00 W.E. 20'6 Neighborhood ProjectT-o1knv4_tp IV.F. Request for Purchase, Green Machine Street Sweeper, awarding the bid to the recommended low bidder, Tenant at $54,900.00 IV.G. Revise Policy on Out-of-State Travel for Elected Officials IV.H. City Council Travel to the NLC 2016 Congressional Cities Conference IV.I. Adopt Resolution No. 2016-15, Approving Use of Hennepin County Affordable Housing Incentive Funds from Fiscal Year 2015 by West Hennepin Affordable Housing Land Trust for Homes Within Reach !V.j. Resolution No. 2016 16, Supportingl:�EED Grant for New Business IV.K. Adopt Resolution No. 2016-17, Xerxes Avenue Sidewalk Cooperative Agreement W.L. Traffic Safety Report of December 2, IV.M. Request for Purchase, Southdale Tower Rehab — Professional Services, awarding the bid to the recommended bidder, Bolton & Menk Inc. at $47,940.00 W.N. Request for Purchase, Construction Contract South Metro Public Safety Training Facility Building Expansion Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.E. 2016 NEIGHBORHOOD PROJECT FOLLOW UP—APPROVED The Council discussed the location for the sidewalk that was planned for West Woodland Road. The options included Tower Street, West 56th Street, and West Woodland Road. Assistant Engineer Schulze explained the reasons for recommending Woodland, but noted that West 56th Street would work as well if the street width was reduced. The Council discussed the options and decided on West 561h Street for the sidewalk. The Council directed Engineering to gather input from the residents on street width and construction impacts to determine how the sidewalk would be constructed and to design West Woodland Road for a future sidewalk. Member Swenson made a motion, seconded by Member Stewart, to construct a sidewalk on West 56th Street, to gather input from the residents concerning street width (24 feet or 27 feet), and to design West Woodland Road for a future sidewalk. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV.J. RESOLUTION NO. 2016-16 SUPPORTING DEED GRANT FOR NEW BUSINESS — CONTINUED FEBRUARY 2, 2016 IV.L. TRAFFIC SAFETY REPORT OF DECEMBER 2, 2015 —APPROVED The Council discussed thinking of streetscape in terms broader than just sidewalks and roads including plantings, etc., to raise awareness of resident areas. Member Staunton made a motion, seconded by Member Swenson, to approve the Traffic Safety Report of December 2, 2015. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV.N. REQUEST FOR PURCHASE, CONSTRUCTION CONTRACT SOUTH METRO PUBLIC SAFETY TRAINING FACILITY BUILDING EXPANSION—AWARDED The Council asked Manager Neal to explain the Request for Purchase in order to inform the public concerning the South Metro Public Safety Training Facility. Manager Neal described the partnership between Bloomington, Eden Prairie, Metropolitan Airports Commission, and Edina. He shared the cost sharing percentages, noting Edina would act as the fiscal agent Page 2 Minutes/Edina City Council/January 20, 2016 and handle all management aspects. Member Brindle made a motion, seconded by Member Staunton, to approve the Request for Purchase, Construction Contract South Metro Public Safety Training Facility Building Expansion, awarding the bid to the recommended bidder, Tarraf Construction at $980,000.00. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. DECEMBER SPEAK UP EDINA REPORT PRESENTED — TOPIC: WINTER PARKING AND SNOW PLOWING Communications Coordinator Gilgenbach presented a summary of December opinions, both pros and cons, collected through Speak Up, Edina relating to winter parking and snow plowing. VI. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VI.A. REQUEST TO VACATE EASEMENT AT 3501-3510 GALLERIA — CONTINUED TO FEBRUARY 17, 2016 Member Brindle made a motion, seconded by Member Stewart, to continue the Public Hearing for Item VI.A. Request to Vacate Easement at 3501-3510 Galleria to February 17, 2016. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.B. CERTIFICATION OF DELINQUENT UTILITIES—RESOLUTION NO. 2016-18 ADOPTED Finance Director Presentation Finance Director explained that Resolution No. 2016-18 to certify one delinquent utility account that predated a bankruptcy filing. Mayor Hovland opened the public hearing at 7:44 p.m. Public Testimony No one appeared to testify. Member Staunton made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Staunton introduced and moved adoption of Resolution No. 2016-18, Authorizing the Certification of Delinquent Utility Charges to the Hennepin County Auditor. Member Swenson seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT No one appeared to comment. Vlll. REPORTS / RECOMMENDATIONS VIII.A. SKETCH PLAN REVIEW OF HILTON HOMEWOOD SUITES— REVIEWED Community Development Director Presentation Community Development Director Teague asked the Council to provide non-binding review and comment on the proposed sketch plan for Hilton Homewood Suites at the Northeast corner of Southdale Center. Mr. Teague explained that a parking variance was needed and a traffic and parking study were underway. Mr. Teague introduced Kevin Grass, Noble Investment Group, and Gary Tushie, Tushie- Montgomery &Associates Inc. Page 3 Minutes/Edina City Council/January 20, 2016 Proponent Presentation Mr. Grass described Noble Investment Group of Atlanta, Georgia, and noted it builds to LEED certification. He explained why they chose Homewood Suites by Hilton. Mr. Tushie presented a map of the surrounding area, site plan, floor plans, and renderings of the exterior of the building. He discussed landscaping plans, stormwater management plans, and a sidewalk that extended to the mall. The Council discussed the selection process for hotel type, placing the hotel in the northwest corner instead of the northeast corner, underground parking, a park space or outdoor amenity, expanding the conference room, rooftop utilities, and improving the back entrance. The Council expressed an interest in a luxury-type hotel. VIII.B. RESOLUTION NO. 2016-09 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2016-09 accepting various grants and donations. Member Swenson seconded the motion. Ro11call: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES: 1. COMMUNITY HEALTH COMMISSION, OCTOBER 6 AND NOVEMBER 2, 201 S 2. HERITAGE PRESERVATION BOARD, DECEMBER 8, 2015 Informational; no action required. X. AVIATION NOISE UPDATE— Received XI. MAYOR AND COUNCIL COMMENTS— Received XII. MANAGER'S COMMENTS— Received XII.A. COUNCIL CORRESPONDENCE PROTOCOL XIII. SCHEDULE OF MEETING, EVENTS AND DATES AS OF JANUARY 20, 2016— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:06 p.m. ), Respectfully submitted, Debr . Mangen, City CI rk Minutes approved by Edina City Council, February 2, 2016. James B. Hovland, Mayor Video Copy of the January 20, 2016, meeting available. Page 4