HomeMy WebLinkAbout2016-02-02 CIty Council Work Sesson Minutes MINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
FEBRUARY 2, 2016
5:30 P.M.
Mayor Hovland called the work session of the Edina City Council to order at 5:30 p.m.
ROLL CALL
Answering rollcall was: Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland.
Edina City Staff attending the meeting: Debra Mangen, City Clerk; Chad Millner, Engineering Director; Scott
Neal, Executive Director, and Lisa Schaefer, Assistant City Manager.
MEETING WITH EDINA LEGISLATIVE DELEGATION— CANCELLED DUE TO WEATHER
Member Swenson noted the Edina legislators were unable to attend due to the weather. The session with
them will be rescheduled.
NEIGHBORHOOD ASSOCIATION GRANTS
Assistant City Manager Schaefer outlined the potential Neighborhood Association Grant Program. The
Council discussed what such grants could or would be used to fund and noted the item was in the 2016
Operating Budget. Consensus of the Council was to not move forward with the grant program at this time,
but to continue offering the assistance to the recognized neighborhoods as outline in the Neighborhood Policy.
PROTOCOLS FOR BOARDS, COMMISSIONS AND TASK FORCES
Staff reviewed the draft documents "Communications Between City Council and Boards & Commissions"
"Citizens Advisory Groups" with the Council explaining the first document would offer some clarity around
what the City Council was looking forward from a particular board or commission when it "charged" a body
with a task. The second document explained the composition and typical duties of the various advisory groups
used in the City. The Council indicated the documents would help guide communication and understanding
with the various groups assisting in the work of the City.
MISCELLANEOUS
Staff and the City Council discussed the Correspondence protocol put into place for the February 2 2016
packet. Following a brief discussion the Council directed staff to include email correspondence as part of the
packet.
ADJOURNMENT
Mayor Hovland adjourned the meeting at 6:54 p.m.
Respectfully submitted,
"11 J 2*4
Debra A. ngen, City Clerk
Minutes approved by Edina City Council, February 17, 2016.
1
James B. Hovland, Mayor