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HomeMy WebLinkAbout2016-02-02 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL FEBRUARY 2, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:05 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Brindle made a motion, seconded by Member Swenson, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Stewart, approving the consent agenda as follows: IV.A. Approve regular and work session meeting minutes of January 20, 2016 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated January 14, 2016, and consisting of 29 pages; General Fund $239,914.61; General Debt Service Fund $450.00; City Hall Debt Service $1,950.00; Working Capital Fund $80,794.72; Cando Fund $1,910.00; Art Center Fund $2,860.75; Golf Dome Fund $1,806.17; Aquatic Center Fund $802.43; Golf Course Fund $28,793.58; Ice Arena Fund $6,704.92; Edinborough Park Fund $106,080.39; Centennial Lakes Park Fund $3,722.85; Liquor Fund $288,098.71; Utility Fund $444,812.71; Storm Sewer Fund $5,748.50; Recycling Fund $36,187.38; PSTF Agency Fund $3,851.30; Centennial TIF District $8,992.40; Grandview TIF District $34,742.88 TOTAL $1,298,224.30; and, for receipt of payment of claims dated January 21, 2016, and consisting of 32 pages; General Fund $95,677.85; Police Special Revenue $210.00; Working Capital Fund $538.62; Equipment Replacement Fund $359,281.00; Art Center Fund $8,541.59; Golf Dome Fund $3,034.20; Aquatic Center Fund $809.65; Golf Course Fund $87,930.88; Ice Arena Fund $19,066.41; Sports Dome Fund $431.49; Edinborough Park Fund $16,381.28; Centennial Lakes Park Fund $466.53; Liquor Fund $234,729.46; Utility Fund $71,957.32; Storm Sewer Fund $22,472.24; Risk Management ISF $284,803.04; Payroll Fund $11,243.85; TOTAL $1,217,576.31; and, Credit Card Transactions dated September 25 —October 25, 2015; TOTAL $38,546.76 IV.C. Approve Permanent Easement with CenterPoint Energy IV.D. Adopt Resolution No. 2016-20, Requesting an Advance from Municipal State Aid Fund IV.E. Adopt Resolution No. 2016-21, Supporting Minnehaha Creek Watershed District Meadowbrook Golf Course Ecological Restoration Project IV.F. Request for Purchase, Police Vehicles, awarding the bid to the recommended bidder, Nelson Auto Center at $81,464.85 IV.G. Request for Purchase, CSO/ACO Vehicles, awarding the bid to the recommended bidder, Nelson Auto Center at $51,051.54 IV.H. Adopt Resolution No. 2016-24, Approving No Parking on Tracy Avenue IV.I. Adopt Resolution No. 2016-25, Setting March 2, 2016 Special Assessment Hearing for Alley Improvements Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 1 Minutes/Edina City Council/February 2, 2016 V. SPECIAL RECOGNITIONS AND PRESENTATIONS None. VI. COMMUNITY COMMENT No one appeared to comment. VII. REPORTS/ RECOMMENDATIONS VII.A. CITY OF EDINA EMERGENCY OPERATIONS PLAN—APPROVED Manager Neal introduced the revised City of Edina Emergency Operations Plan. The plan was to provide guidance for City staff during significant emergency events, such as wind, significant flooding, winter related, radiologic, hazardous materials, or acts of terrorism. The Plan also outlined the roles and responsibilities for the various departments within the City. In 2012, Emergency Operations management was shifted from the Police Department to the Fire Department. Fire Chief Schmitz requested the Council's approval for the revised plan and explained it was updated every few years. The plan was broad in nature and consisted of two parts: the basics and annexes. The hazardous materials section had been consolidated and the detailed portion had been added to a reference manual. The City Attorney had reviewed the plan and their recommendations had been incorporated. Fire Chief Schmitz answered questions of the Council related to updating telephone numbers in the plan, large spaces for gathering during emergencies, and a tool kit on the City website. Member Swenson made a motion, seconded by Member Brindle, approving the revised City of Edina Emergency Operations Plan. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. PUBLIC PURPOSE EXPENDITURE POLICY—APPROVED Manager Neal explained Minnesota State Statutes require that expenditures of city governments must be connected to a "public purpose." City governments were afforded discretion to set the definition of public purpose that was consistent with local values and customs. Some City Councils had adopted policies that defined public purpose expenses to include common business and employee related expenses. The City of Edina did not have such a policy. The City Attorney had drafted similar policies for other city governments and staff adapted the policy used by the City of St. Louis Park for consideration by the Council. The proposed policy included sections covering the following issues: meeting food/meals, membership and dues, employee service recognition program, annual employee appreciation meal and program, other recognitions, employee wellness committee activities, and intoxicating beverages. The policy had been vetted by the City Attorney and staff believed it would provide the necessary clarity for expenses covered by the policy. Attorney Knutson answered a question of the Council relating to the City paying for meals when Council members and/or staff were conducting City business. Member Swenson made a motion, seconded by Member Stewart, approving the Omnibus Public Purpose Expense Policy. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.C. BANK OF AMERICA, 6868 FRANCE AVENUE, RE-CONSIDERATION OF SITE PLAN WITH VARIANCES — REFERRED TO STAFF TO DRAFT RESOLUTION WITH FINDINGS FOR APPROVAL Community Development Director Presentation Community Development Director Teague shared that the City Council had continued consideration of the denial of a site plan and variances at 6868 France Avenue for Bank of America on November 17, 2015. The applicant had requested an extension to February 17, 2016, to allow time to revise the plans to address concerns of the Council. The applicant had made those revisions to the plan. Mr. Teague noted the building had been moved back from the street to meet all required setbacks. The only variances Page 2 Minutes/Edina City Council/February 2. 2016 requested were in regard to the drive-through location and number of parking stalls. A boulevard-style sidewalk and boulevard trees had been added next to the drive-through. The building had been revised to have an entrance on France Avenue and additional windows had been added to the Valley View Road and France Avenue elevation. Retaining walls and landscaping had been added to the front. Proponent Presentation Dean Dovolis, DJR Architecture, presented drawings of the revised plans and building materials. The Council asked a question related to the height of the drive-through wall and expressed their approval of the revised plans. Member Staunton made a motion, seconded by Member Stewart, directing staff to prepare a resolution, including findings of fact, for approval of the revised site plan with variances for parking stalls and the drive-through location for Bank of America at 6868 France Avenue. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.D. DATE FOR 2016 CANVASS OF ELECTION RESULTS—SET FOR NOVEMBER 8, 2016 Clerk Mangen explained that Minnesota Statute 205.185 Subdivision 3 required the City Council to sit as the Canvassing Board for municipal elections. The law required the canvass of returns be completed between the third and tenth day following the election. The election would be held November 8, 2016. Staff offered two dates for the Council to choose from for the General Election Canvass. Member Brindle made a motion, seconded by Member Swenson, setting 5:00 p.m. on November 15, 2016, for the Canvass of the November 8, 2106 General Election. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.E. REAFFIRM THE CITY COUNCIL'S PREVIOUS SUPPORT FOR THE CORNELIA DRIVE SIDEWALK PROJECT DESIGN—REAFFIRMED Manager Neal presented a brief history for the Cornelia Drive Sidewalk Project Design. Staff had continued to refine the project design and answer questions from property owners and Council members, and held a special neighborhood meeting on January 7, 2016, to seek specific feedback on the project design from directly impacted property owners. Plans and specifications had been prepared and submitted to Minnesota Department of Transportation for review and approval. Staff was concerned that Council's previous support for the project, specifically the recommended project design, had diminished. Manager Neal indicated the Council could choose to reaffirm its support for the proposed project and recommended project design and direct staff to continue with the bidding process; reaffirm its support for the proposed project and substitute a project design preferred by the Council; or, cancel the project. The Council asked a question related to crossing at 68th and expressed a general desire to continue with the project as previously approved. Member Staunton made a motion, seconded by Member Swenson, reaffirming the Council's previous support for the Cornelia Drive Sidewalk Project embodied in Resolution No. 2015-10 and direct staff to implement the project design as presented to the Council on June 17, 2015. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.F. RESOLUTION NO. 2016-22 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Stewart introduced and moved adoption of Resolution No. 2016-22 accepting various grants and donations. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Page 3 Minutes/Edina City Council/February 2, 2016 Motion carried. Vlll. CORRESPONDENCE AND PETITIONS VIII.A. MINUTES: 1. PARK BOARD, NOVEMBER 10, 2015 2. ENERGY AND ENVIRONMENT COMMISSION, NOVEMBER 12, 2015 3. PLANNING COMMISSION, OCTOBER 28, 2015 Informational; no action required. IX. AVIATION NOISE UPDATE— Received 1X.A. RESOLUTION NO. 2016-14 FEDERAL AVIATION ADMINISTRATION TO RECOGNIZE IMPACT OF AIRCRAFT NOISE IN EDINA—ADOPTED Manager Neal shared that the high frequency of overhead aircraft and resulting noise continued to impact Edina residents and an increasing number of noise complaints were being filed with the Metropolitan Airports Commission and received by City staff. Staff had prepared a resolution regarding aviation noise based on materials previously adopted by St. Louis Park and asked for Council's review and approval. Member Swenson introduced and moved adoption of Resolution No. 2016-14, Regarding Federal Aviation Administration Recognition of Aircraft Noise Impacts Outside the Day- Night Average Sound Level (DNL) 65 Decibel Threshold. Member Stewart seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. X. MAYOR AND COUNCIL COMMENTS— Received XI. MANAGER'S COMMENTS— Received X11. SCHEDULE OF MEETING, EVENTS AND DATES AS OF FEBRUARY 2, 2016— Received X111. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:37 p.m. Respectfully submitted, Debra an en, City Cle Minutes approved by Edina City Council, February 16, 2016. Jame . Hovland, Mayor Video Copy of the February 2, 2016, meeting available. Page 4