The URL can be used to link to this page

Home My WebLink About2013-04-11 PacketDRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday April 11, 2013 7:01 PM CALL TO ORDER 7:01p.m. IL ROLL CALL Answering Roll Call was Brandt, Gubrud, Heer, Howard, Kostuch, Latham, Sokol, Thompson, Zarrin and Chair Sierks Late Arrival: Risser, Rudnicki Staff Present: Ross Bintner, Rebecca Foster and Solvei Wilmot III. APPROVAL OF MEETING AGENDA Motion made by Member Thompson and seconded by Member Latham to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. Add Allied Waste gave a presentation "at the EBR meeting" under VI.l.i. Motion made by Member Gubrud and seconded by Member Latham to approve the Consent Agenda with amended Minutes. Motion carried unanimously. Member Risser arrived at 7:05p.m. B. Attendance report and roster. No Comment. C. Workgroup list and minutes. Remove Bill Glahn from the Energy Working Group. V. COMMUNITY COMMENT. No Comment. VI. REPORTS AND RECOMMENDATIONS A. Solid Waste Licensing Ordinance Report. Member Latham reviewed Ms. Wilmot's memo of Concerns Regarding Recycling and Solid Waste Work Group proposed changes to Edina City Code Chapter 1300 Collection and Disposal of Refuse and Recyclables. Member Latham wants the market transparency added to the code, Ms. Wilmot recommended for it to be removed, because the purpose of the code is to comply with state regulations, sanitation and protect the infrastructure of Edina. EEC members discussed removing the April 1" yard waste collection service starting, due to possible snow cover still occurring. Until the Emerald Ash Borer quarantine is expanded, haulers can't collect Source Separated Compostable Material, Member Latham will make the change. Yard waste can't be processed together with Source Separated Compostable Material until 2014 when the new regulations are expected to be completed, Member Latham will make the change. EEC should hold a workshop for the haulers and the compost facilities to obtain input regarding the proposed code changes. Member Latham reviewed the proposed Chapter 1300 ordinance applying to residential only. Member Latham is going to remove Subdivision 3 Yard Waste Services Charges and change the start date, EEC would like to have co -mingling of yard waste and SSCM, and member Latham would like to see transparency on Base Rates. Member Rudnicki arrived at 7:23p.m. Discussion occurred between the EEC Members and haulers present at the meeting to understand the many possibilities on collection of compostable materials. Motion made by Member Zarrin and seconded by Member Heer to leave Section 1300.05 as an update to Council to approve collecting organics, but there's no action at this time. Motion carried unanimously. EEC Members discussed keeping Section 1300.10 Subdivisions 1, 2, 4 and drop Subdivision 3. Member Latham will remove the word "quoted" under Section 1300.10 Subd. 2. Finally, the EEC Members didn't come to a unanimous decision. Oiz Lpr2aCt -- C'� Motion made by Member Heer and seconded by Member Kostuch to change _1300-W-te a Task Force Report and present it at the City Council Workshop. Motion carried unanimously. B. Urban Forests Task Force Report. Member Latham reviewed the six objectives within the draft Urban Forest Task Force Report. 1. Proposed policy for Emerald Ash Borer developed by the City Forester. The City will not be using chemicals to treat the trees and does not recommend to start taking them out for prevention either. Motion made by Member Kostuch and seconded by Member Heer to approve Emerald Ash Borer report. Motion carried unanimously. 2. Increase Tree Planting on public and private property. Member Latham described a proposal by the City Forester to plant more public trees.. The Education and Outreach Working Group should host educational programs to help residents understand why they should plant more trees. 3. Update City of Edina Tree Ordinances 1200, 850.10, and 1055 with respect to trees. The proposed ordinance will need to be reviewed by other Boards and Commissions too, but not until next year, since it's not on their current work plan. 4. Propose a Tree Preservation Ordinance for Redevelopment Projects. Motion made by Member Kostuch and seconded by Member Thompson to approve returning the Tree Preservation Ordinance to the Planning Commission for private tree planting per their request. Motion carried unanimously. LU 5. Living StreeWnitiatives can only be completed kf the city has a full time City Forester. 6. Reviewed recommendations for Applicable Green Step Cities Best PracticeGs` i'.,b err- Ile (� S cep u" Motion made by Member Kostuch and seconded by Member Heer to approve the report as is for the Council Workshop per amendments discussed. Motion carried unanimously. Add education on herbicide use for next year's work plan Member Rudnicki requested a possible Advisory on YMCA Community Garden parking lot. C. Air and Water Quality WG. Member Risser suggested EEC creates a flyer on grass clippings, etc. to have at an information table at the Fishing Derby on July 25th and for the Edina Art Fair. D. Education Outreach WG. Member Thompson gave an updates on the advertising that occurred for the April 18th What's Up with the Weather? This will be a zero waste event. Volunteers are needed for the event. The total cost of the event at the moment is $1120. The City will pay for advertising and printing costs. The refreshments, and Home Energy giveaways must come out of the Community Foundation. Member Thompson announced a greening your congregation at Colonial Church event. Member Gubrud said Council approved the Earth Day Proclamation. Member Sokol excused herself from the meeting at 9:OOp.m. E. Energy WG. i. Home energy squad task force. Motion made by Member Latham and seconded by Member Zarrin to approve the first 35 people receives a $50 discount for the Home Energy Squad EnhancedR2rogram us ng the remaining money in the Community Foundation Funds. Motion carried unanimously. Gi n l t Vi� Qv—` 4— F. Recycling & Solid Waste WG. Update discussed under Item VI A. i. Business recycling task force. Member Zarrin gave an update on her meeting with Scott Neal. Hennepin County will have the final draft of the business recycling handout available for review at the May EEC meeting. Member Zarrin would like to add Commercial Recycling to the EEC's authority stated in the City ordinance and commission bylaws. G. Student Initiatives. No Comments. Member Brandt excused himself from the meeting at 9:20p.m. VII. CORRESPONDENCE & PETITIONS A. Home Energy Squad Enhanced — CEE follow up. Information only. B. City Council request for'franchise agreement change' HF1450/SF1490 EEC review. Michele Swanson, Xcel Energy, and John Heer, CPE, presented the franchise agreement change that is being driven by a Minneapolis group. It's an amendment to the franchise law to demand more renewable energy through the franchise process. The EEC referred the issue to the Energy Working Group Motion made by Member Zarrin and seconded by Member Latham to approve Energy Working Group to review. Motion carried. Member Heer abstained. C. FHA PACE decision. Mr. Bintner said there's no transferability of a PACE lien, so can't sell house with a PACE if the loan is FHA backed. D. EIA home energy use trend. Information only from Member Heer. E. Golf dome energy efficiency recommendation. Mr. Bintner said the Council chose the option to insulate the dome. F. France Avenue urban design, ETC special meeting. Mr. Bintner said Member Risser and Member Brandt volunteered to attend the meeting. G. Alliance for Sustainability — living streets forum invite. Mr. Bintner asked for volunteers to attend the May 14th 6:30-8:30pm League of MN Cities meeting in St. Paul to discuss Living Streets, Green Streets and Complete Streets. H. Turf management report action. Council Agenda. I. Private trees, legal reference. Update discussed under Item VI B. VIII. CHAIR AND COMMISSION MEMBER COMMENTS. Motion made by Member Latham and seconded by Member Risser to do an Advisory to Council that they not do a parking lot extension at the YMCA unless it is permeable pavers and they limit it to the 15 parking spaces that were recommended by the Yorktown Park Community Task Force. Motion carried. Motion carried unanimously. IX. STAFF COMMENTS A. Draft EEC meeting schedule. Mr. Bintner said the May EEC Meeting will focus on Energy. There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 9:34p.m. Motion made by Member Latham and seconded by Member Thompson to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday May 9, 2013 7:00 PM AGENDA ITEM 6.A -C ATTACH M E NTS 1. EEC Workplan 2. EEEP Program Revisions Memo AGENDA ITEM 7.A CDP Cities ATTACH M E NTS 1. Email AGENDA ITEM 7.13 Green Step Cities Assessment ATTACH M E NTS 1. Assessment document via MPCA. AGENDA ITEM 9 Staff Comments ATTACHMENTS 1. Email from Karen Kurt — Living Streets 2. Draft EEC Meeting Schedule UPCOMING EVENTS AND MEETINGS: City Events Calendar (link) Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meetinq Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type " 1" under the month on the meetings' line. Type "l " under the month for each attending member. Regular Meeting w/o Quorum Type " 1" under the month on the meetings' line. Type 1" under the month for each attending member. Joint Work Session Type "V under "Work Session" on the meetings' line. Type 1" under "Work Session" for each attending member. Rescheduled Meeting* Type " 1" under the month on the meetings' line. Type "l " under the month for each attending member. Cancelled Meeting Type "l " under the month on the meetings' line. Type " 1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. NOTES: LAST NAME FIRST NAME ADDRESS TERM TERM # 1st Yr App Phone #1 Phone #2 E -Mail Brandt Andrew 6525 Nordic Dr., 55439 Student 612-226-6287 drewbrandt@vahoo.com Gubrud Bob 4421 Ellsworth Dr., 55435 2/1/2016 2 2010 952-920-1442 regubrud1naim.com Heer John 4222 Scott Terrace, 55416 2/1/2015 1 2012 Iwh9000@visi.com Howard John 5812 West 61st St., 55436 2/1/2016 1 1 2013 952-334-6730 952-927-0959 Iwhoward3@&m2il.com Kostuch Keith 4511 Lakeview Dr., 55424 2/1/2016 2 2011 kostuch.eec@gmail.com Latham Dianne Plunkett 6013 Comanche Ct., 55439 2/1/2015 3 2007 952-941-3542 Risser Julie 6112 Ashcroft Ave., 55424 2/1/2015 2 2009 952-927-7538 Rudnicki Tim 4224 Lynn Avenue, 55416 2/1/2015 1 2012 952-915-1505 RudnickiLaw@q.com Sierks jBill 5713 Brook Drive, 55439 2/1/2016 3 2007 952-829-5683 wsierks comcast.net Sokol Elana 6417 Timber Ridge, 55439 Student 952-334-9799 Esokol247@gmail.com Thompson Paul 14244 Crocker Ave., 55416 2/1/2016 3 2008 1 952-920-1547 1 ptflydiscazaol.corn Zarrin Sarah 17609 Stonewood Ct., 55439 2/1/2015 2 2011 1 952-903-5224 Updated RF 8/28/12 Updated SH 4-23-13 CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday May 9, 2013 7:00 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Minutes B. Attendance report and roster C. Workgroup list and minutes V. COMMUNITY COMMENT (5min) During "Community Comment," the Energy & Environment Commission will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Commission, or which aren't slated for future consideration. Individuals must limit their testimony to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Commission Members to respond to their comments tonight. Instead the Commission might refer the matter to staff or to an EEC Working Group for consideration at a future meeting. VI. REPORTS AND RECOMMENDATIONS A. Comprehensive City Building Energy Efficiency Project B. Energy Efficiency Community Outreach and Education C. Promote Edina Emerald Energy Program D. Air and Water Quality WG E. Education Outreach WG F. Energy WG i. Home energy squad task force G. Recycling & Solid Waste WG i. Business recycling task force H. Student Initiatives VII. CORRESPONDENCE & PETITIONS A. CPD Cities B. Green Step Cities 2013 Assessment VIII.CHAIR AND COMMISSION MEMBER COMMENTS IX. STAFF COMMENTS A. EEC Advisory—Community Garden B. June 13 meeting, ETC Living Streets presentation C. Draft EEC meeting schedule UPCOMING EVENTS AND MEETINGS: http://www.edinamn.gov/ <click calendar> 5/21/13 City Council Meeting — City Hall 6/4/13 City Council Meeting — City Hall 6/13/13 EEC May Meeting— City Hall 6/18/13 EEC/CC Workshop City Council Meeting — City Hall The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-886172 hours in advance of the meeting. Edina Energy & Environment Commission Working Groups, Task Forces and Projects Draft of 4-11-13 Air Quality Working Group (AQ WG) — Temporarily deactivated 9 Feb. 2012 Water Quality Working Group (WQ WG) — 42h Thursday at 6:30pm - Chair Julie Risser — Members: Jon Moon, David B. VanDongen EneWorking Group (AE WG)— 3`d Tuesday at 7:00 pm — Chair Bill Sierks, Co -Chair John Heer - Commissioners Bob Gubrud - Members Richard Griffith, Richard Oriani, Greg Nelson, Gary Wahman, John Howard, Brad Hanson, John Dolphin Prospective Members Chad Bell Education Outreach Working Group (EO WG) — 152 Tuesday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: Sarah Zarrin (EEC), John Howard Home EnerySguad Task Force (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob Gubrud Purchasing — Meets as needed — Chair Keith Kostuch Recycling & Solid Waste Working Group (RSW WG) —152 Thursday at 7:00 pm - Chair DP Latham, Commissioners Sara Zarrin and Tim Rudnicki - Members Michelle Horan, Melissa Seeley — City Staff Solvei Wilmot Urban Forest Task Force (UF TF) — Meets as needed over lunch hour - Chair DP Latham — Commissioners - Joseph Hulbert (Pk Bd), Michael Schroeder (Planning Commission) & City Forester Tom Horwath (Staff). Solar & Wind Ordinance Task Force —Chair Open, Members — Bill Sierks (EEC) Michael Platteter (Planning), Ken Potts (Planning) with support from the EEC Energy Working Group — City Planner Cary Teague (Staff) Bylaws Working Group — Chair Dianne Plunkett Latham (EEC), Carbon Disclosure Project Committee — Commissioner John Heer Edina Business Recycling — 3`d Wednesday - Chair Sarah Zarrin — Members: Lori Syverson (Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES), Aileen Foley City of Edina Water Quality Working Group Energy & Environment Commission March 28, 2013 Mayor's Conference Room Present: Julie Risser, Laura Adler, Jon Moon, David van Dongen Meeting opened at 6:34 July 25 - there is carnival that runs from 6:30-8:00 for playground participants. The city sends out invitations to 600-800 kids and their families - this event is sponsored by the Park Board. While water activities are not the dominant theme, it is by Lake Cornelia and there is fishing. There are also rides and games and a jump house. The Art Center also participated. The WQWG could provide messaging about maintaining water quality and improving water conservation. Top issues to promote among residents: • keep leaves and lawn clippings out of the street • reduce salt use • improving/increase pervious surfaces • create Rain Gardens Living streets policy -different way to design streets - Laura has some brochures - but it would be good if we could have some kind of handout. Action Items: call city about the Edina Art Fair - deadline for space - what would be our handout talk to the watershed district - Kevin Bigalke - about resources consider the four seasons and create a messaging template Rainwater runoff - homeowners need to work on this. New construction is required to prevent it. try to have more of an impact - education - ordinances - keep the water - The meeting ended at 8:00 Notes from EBR Meeting held at the Mayor's Conference Room, Edina City Hall on April 17 at 3:30pm. Present: Bill Neuendorf, Economic Development Manager for City of Edina Andre Xiong, Hennepin County Environmental Services Sarah Zarrin, Edina Energy and Environment Commission, Edina Go Green Aileen Foley, Edina Go Green Bill told the group that there is shared recycling (serves north side) in the ramp that is kitty corner to Walgreen's, serving D'Amico's, Rice Paper, Talbots etc. He will follow up as to whether there is recycling available for the south side ramp to serve Salut, Edina Grill, and Barrio etc. The City of Edina provides parking, waste hauling and recycling for businesses in the 50th and France area, the cost of which is billed to businesses at the end of the year. Bill had conversations with Ben Martin, the manager of Southdale and Beth Anderson, the manager of Galleria regarding the recycling policies in the respective malls. Both managers are relatively new in their positions. Both would like recycling to work in their malls but have met with some obstacles. Ben said that businesses at Southdale recycle paper, cardboard, glass and plastic bottles. He said that fouling of recycling is a problem. He sent a picture of an old recycling container that lacked any instructional material. Andre will follow up on this. Beth, the manager at Galleria, strongly supports the concept of recycling and wants it to work in Galleria. Paper, cardboard and glass are recycled. There is reasonable participation from businesses. However, the general public often contaminates the recycling. The hauler has, at times, refused to take the contaminated recycling. The garbage truck then has to make a special trip. The hauler charges for each trip. The contamination of recycling is costing Galleria money and it is a source of frustration for the manager. Andre will make a trip to Galleria to advise and assist them. • Bill spoke with Kurt Stenson, Senior Property Manager at Cushman Wakefield. Cushman Wakefield owns Rue de France, 7101 France Ave. This mall includes Brueggers, Ethan Allen, Caribou, and National Camera Exchange as tenants. Kurt Stenson said that the only recycling offered at Rue de France is for cardboard and paper. Bill will contact Brueggers to enquire as to whether milk jugs are recycled. • Bill suggested a change in wording in the code for new businesses, new construction and significant remodeling going forward "to include a space for trash and recycling". • Bill suggested a change in the wording of all city contracts and codes to include recycling. • Bill will talk to Steve Grausam, regarding recycling at the Edina Liquor stores. He will also enquire about recycling at Braemar and Centennial Lakes to ensure that the City of Edina is a leader in recycling/sustainability. • Bill identified these businesses that he will call between now and November offering a free waste assessment. ❖ Edina Liquor ❖ Edina Public Works •'• Brueggers •'• Galleria •'• Pentagon Park •'• Colliers •'• Southdale ❖ Hello Pizza/Convention Grill ❖ Durham Apartments •'• Grandview Square ❖ Nash Finch Office and Retail • Bill will promote business recycling at 50th and France Association lunch. Andre showed us posters, container stickers and labels that have just been printed by Hennepin County. http,//wwwl6.co.hennepin.mn.us/forms/commercial-recd ci ling -order -form. These clearly explain what items to recycle. Bill would like a box to distribute to businesses. He will include a stuffer on recycling in mailings to businesses, offering a free waste assessment to the first ten to respond. • The recently updated Hennepin County website on business recycling offers great information. http://www.hennepin.us/businessrecycling • josh Sprague confirmed following an earlier EBR meeting that Colliers, the owners of Edina Realty building, had agreed to participate in a waste assessment and pilot project. Sarah will email josh to discuss this and will copy Andre on the email so that he can connect with Colliers. The next EBR meeting will be held at the Mayor's Conference Room at City Hall on Wednesday, May 22"a at 3:30pm. Joint Energy and Education & Outreach WG Meeting Minutes 4/2/13 in Edina City Hall Community Room In Attendance: Paul Thompson, JoAnn Knutson, John Dolphin (until 8 pm), and John Howard. Bob Gubrud attended the beginning of the City Council meeting and joined the working group meeting at approximately 7:34pm. Sarah Zarrin arrived at 7:46pm. 1. The meeting began around 7:15pm with a quick round of check ins and introductions. The sole agenda item was working on the April 18th Environmental Forum. A quick discussion was had on how JoAnn and John Dolphin could help with the event: • JoAnn is active with Good Samaritan Church in Edina and is active with their green team and the Edina Interfaith Environmental Coalition (EIEC). She has contacted Edina area churches about the event, including a couple of churches near Lake Harriet. Her goal is to put up flyers in 6 churches, including Our Lady of Grace and Shepherd of the Hills. • John Dolphin will send out electronic event flyers to people in the renewable energy industry. Paul Thompson will provide the electronic version to send out. 2. The meeting then turned to the Workplan document prepared by Bob Gubrud. A. Publicity a. Posters and Flyers Distribution- JoAnn will post at 6 churches. John H. will work on posting at other locations. There were only about 20 full sized flyers and these were dispensed among the attendees. Approximately 50 of the half page flyers remained, and John H. dropped off about 30 of these outside the council chambers for attendees to see. Despite there still being two weeks until the event, the WG decided not to ask to print more flyers. The city has posted at 60-70 locations, so Bob felt the city was well canvassed. b. Organizations 1. Chamber of Commerce: Bob will continue chamber outreach, including at breakfast meeting on Friday 4-4. Sarah noted that the chamber was very cooperative last year in advertising the environmental forum. 2. Churches: John H. has worked some on church e -bulletins, and JoAnn and other Edina Interfaith Environmental Coalition members have done outreach. John H's mother has assisted in this effort. 3. Civic 4. Environmental: Bob has secured publication in various online calendars including Minnesota Environmental Partnership (MEP), Fresh Energy communications, On NextStep website, and Alliance for sustainability. 5. City of Edina: Boards and Commissions a -list and About Town Calendar c. Sun Current 1. Community Notes: paper layout has changed, so this may not be as effective. An attempt was made to get a notice published. 2. Article: Sun current ideally will talk with Paul Douglas and publish their own article, but the timing might be tight. 3. Ad: Layout, Copy, Cost/Budget, Timing- will get B&W ad in this issue. B. Program Agenda and Timetable: a. Call to order b. Moderator: Introductions, HES registration and drawing c. Someone from EEC (Bill, Bob, Paul) welcomes Mayor. Hovland talks for 3-5 minutes about Edina environmental initiatives. d. Introduction of Guest speakers/Acknowledgements/Videos e. Presentations 1. Paul Douglas: Weather (30 minutes) 2. J. Drake Hamilton: Actions: Local and State, HES Visits & drawing (25 minutes) f. Q&A (20 minutes) 1. Open mikes or 2. Cards: handout & collect- Decided to do cards as a way to keep people engaged. Bob feared attendees might leave after Douglas' presentation, so writing down their question on cards gives people chance to write question when fresh in their mind. John Howard felt cards have multiple advantages over the open mike strategy. g. HES Drawing: logistics and timing (see Agenda Item 3) h. Bulletins 1. Design 2. Volunteers at the door L Equipment: Mikes/Podium/Projector/Screen- should be provided by media person. 2.5 Paper Program: • Spearheaded by Sarah Zarrin • Community partners will be listed. • Tri fold 8.5x11, 300 to be produced • Will contain question card 3. HES Installs drawing: 1. Registration Tickets - must be present to win 2. Table locations, signs, & staffing: at least two tables and in auditorium registrations are possible. 3. Tumbler/Mixer- not needed, can just put in a bucket. CEE has bin for cards. 4. Drawing Volunteer- Tolby mascot of CEE would be best. 4. Resource Fair a. Partners were discussed b. City of Edina/EEC: info, sign up sheets, get commissioners there. c. Tables/Setup- Eileen and Mindy will coordinate d. Refreshments- Have $150 budget, goal is to get cheese, crackers, salsa, chips. EOWG feels we need at least twice that to provide for 300 attendees (goal attendance). 5. Boots on the ground: 2 people at each door to hand out programs to attendees. Get commissioners. 3 EGG at least, Paul will wrangle speakers, John and Bob will do registration. Paul, Sarah, and John will do question pick up. 6. Minutes from 3/13/13 meeting were approved. Meeting adjourned at 9:15 pm. 7. Next meeting: May 7, 2013 Energy and Environment Commission 2013 Annual Work Plan New Initiative Target Completion Date Budget2013 ... Approval Comprehensive City Building Energy Efficiency December 2014. Staff time in Significant: Project. 2013 and Capital Building Services Manager, Follow on success of 2011-2012 energy efficiency Improvement Environmental Engineer. retrofit project by exploring more in-depth building Project in 2014 Moderate: Legal Review. efficiency projects. Apx. $1-2M • 2013: Investigate various contracting Depending on methods including State Guaranteed selected Energy Savings Program (GESP) contract, contracting select preferred contracting method, method, this commission investment grade audit, choose project can be scope of project, and set budget for 2014. made cash flow • 2014: Contract for Energy efficiency positive using retrofits on various city buildings. financing paid by energy savings. 4 Progress Report: Plans will include budget significant recommendations for future Progress Report: Green Steps Reporting— review ongoing activities in GreenSteps program. Purchasing Policy— Review policy implementation Other Work Plan Ideas Considered for Current Year or Future Years Green Contracts Grants Workgroup Measure Results of EEC Activities Greenhouse Gas Reduction Plan Annual Community Meeting City RFP Process Recycling RFP Environmental Metric Air Quality Focus Require Commercial Sector Recycling I Advocacy Proposed Month for Joint Work DATE: May 9, 2013 TO: Energy and Environment Commission CC: Wayne Houle, Karen Kurt, Eric Roggeman, Brian Olsen. FROM: Ross Bintner P.E., Environmental Engineer RE: Edina Emerald Energy Program Revisions The Edina Emerald Energy Program (EEEP) currently consists of a so called Property Assessed Clean Energy (PACE) financing mechanism created under State enabling legislation. The intent of the PACE tool is to provide a local conduit financing mechanism that can fund and promote energy efficiency and renewable energy projects and that is paid back though a special assessment. While two projects have been completed using EEEP and the City has been lauded for its innovative and first in the State attempt to promote energy conservation on a local level, the response to PACE locally does not seem to meet expectations that the Emerald Energy Program brand engenders. This memo describes a proposal to modify EEEP. Overview The breadth of the proposal is community wide, but the initial scope is modest and is meant to provide a low risk, initial step into local energy efficiency. The proposed change to EEEP broadens the program to include all local energy services in three categories: Commercial, residential, and public buildings. Public Buildings Audit all public buildings in 3 years to identify energy efficiency improvement potential and make low cost energy efficiency improvements. Provide recommendations for scheduled equipment replacement and future capital improvement that include alternatives analysis and cost/benefit. Grow in-house technical expertise on building energy and energy efficiency. Commercial Provide commercial and industrial building owners opportunity for free technical expertise and building walkthrough to assess efficiency opportunity. Provide a reduced cost energy audit to building owners. Provide decision making, technical and financing resources, including the local PACE financing mechanism. Limit to 10 walkthroughs and 4-7 building audits per year, depending on building size. Residential Provide the Home Energy Squad (HES) Enhanced visit to Edina residents at the cost of $20 per visit, limited to 200 per year. Draft Introduction Chapter — Edina Emerald Enemy Program The following is a draft of a revised EEEP program document and is included to illustrate various issues relating to the program, give a sense of the program: This Program Report is the guiding document for the Edina Emerald Energy Program (EEEP or Program). EEEP focuses on three segments of community energy use: City ENGINEERING DEPARTMENT 7450 Metro Boulevard • Edina, Minnesota 55439 www.EdinaMN.gov • 952-826-0371 • Pax 952-826-0392 operations, residential buildings, and commercial/industrial buildings. This Program Report describes how the Program is structured to: Complement the Edina brand The City of Edina is known for innovative service delivery focused on the needs of its residents and businesses. With annual energy costs of $80 Million community wide', application of technical expertise and energy efficiency savvy holds the promise to provide significant cost savings to local rate payers. EEEP serves to build these core competencies by providing project based interaction through a partnership with building energy efficiency industry professionals with the nonprofit Center for Energy and Environment. Promote private sector energy efficiency EEEP will use a voluntary, project based focus tailored to each of the three segments of community energy use. The Program will emphasize maintaining existing user expectations while reducing energy use and saving money. EEEP will enable private energy efficiency projects by providing critical up -front site visits, engineering and cost/benefit analyses, project scope and decision making support, and financing services. Promote competitive local businesses and economic development Energy efficiency is complex ...changing utility based rebate, evolving technologies, complex heating and cooling control system hardware and software... and this complexity combined with the users' uncertain benefit of any project, and lack of trust of the vendors selling efficiency, very often results in energy user -passivity. EEEP serves its users by providing technical resources to ease this otherwise steep cost of entry into efficiency by helping them chart a path through the complexity, and making potential cost savings clear. This service, and the cost savings it unlocks enables local businesses to focus attention and resources on what they do best. Meet the public-service expectation of the customers by providing a trusted resource Inviting outside technical experts into an organization's decision making process can be a delicate process. Through the partnership with the non-profit Center for Energy and Environment, EEEP makes available a trusted network of building mechanical and energy industry professionals. A neutral third party without a profit motive, CEE will provide decision making support to City building managers and be available for commercial and industrial building owners as well. Also available are CEE's project support tools such as contractor training and project audits, nonprofit revolving loan lending, and other financial resources. Meet statutory requirements EEEP contains a so called Property Assessed Clean Energy (PACE) financing tool for commercial and industrial sector customers. State statutory requirements that authorize Energy Improvement Programs for Local Governments require specific lending and credit type requirements, and program descriptions. EEEP will make the PACE financing tool available alongside traditional financing tools, for commercial and industrial properties only. Emphasize local government strengths The Emerald Energy Program will emphasize local government strengths of coordination, local relationships and recognition. The City will serve a coordinating role to connect homeowners and businesses to statewide ENGINEERING DEPARTMENT 7450 Metro Boulevard • Edina, Minnesota 55439 www.EdinaMN.gov . 952-826-0371 . Fax 952-826-0392 energy efficiency programs. The Program will recognize participants to celebrate cost-efficient investment in efficiency and principled investment in local renewable energy to spur further participation. Meet aggressive energy efficiency goals Comprehensive Plan Chapter 10 sets aggressive energy efficiency goals. Through implementation of EEEP, the City of Edina will take a leadership role in energy efficiency and greenhouse gas reduction in City operations and translate a growing expertise into wider community action. Save money by reducing City building energy use The City of Edina owns and operates over 610,000 square feet of buildings with annual energy costs nearly $1 Million 2. EEEP will enable a process of low and no capital energy efficiency improvements and best operating procedures to reduce energy, inform and complement existing capital replacement planning, and grow in-house technical expertise. The application of growing skill set will inform a process of continual improvement. If the potential for capturing savings from this building stock is similar to a statewide energy efficiency program, a 10- 20% annual savings could be readily achievable in 3-5 years. Promote increasingly sustainable public facilities management The City of Edina tracks 20 of its buildings in the State B3 Benchmarking database, the inclusion of low cost efficiency improvements through the creation of an opportunity fund enable many low and no cost improvements to be made with building operator buy -in built into the process. Building operator training and building occupant outreach and education have the potential to unlock additional savings. (1) 2013 Urban Land Institute, Regional Indicators Report. (2) State of Minnesota B3 Benchmarking Building Energy Management System. Process May — August 2013 Budget request, EEC and City staff review August — November 2013 Finalize program document and scope of service December 2013 - City Council Decision January 2014 — Program start Performance Metrics If the proposal goes forward, a system of measurement and verification of energy and environment goals should be included. The continued and expanded use of the B3 system to track actual energy use trends and cost savings provides ample tools to measure performance. Because the proposed program focus is systemic, to include user behavior, operator skill, low and no cost improvement, and major capital decisions, measurement and verification is easy — it's based on actual energy use, money paid and carbon emitted. The only complexity that needs to be accounted for are energy prices, but because the B3 system includes reports on both energy use and cost, energy savings history can easily be converted to annual and cumulative savings with a record of historical price. Building comfort has an effect on occupant health, wellness and productivity. Performance metrics for building comfort should be included to ensure cost savings and energy conservation do not externalize cost to user productivity. ENGINEERING DEPARTMENT 7450 Metro Boulevard • Edina, Minnesota 55439 www.EdinaMN.gov 9 952-826-0371 • Fax 952-826-0392 Future and Related Issues The following are. a list of future issues that may warrant additional discussion at EEC policy level. • Making the transition from cost effective projects, to principled carbon reduction and renewable energy projects. • Alternatives of performance contracting for public buildings. • Additional development of PACE, and energy financing alternatives. • The carbon/energy ratio, overall sustainability and ability to affect change in the regional energy supply. • Others? ENGINEERING DEPARTMENT 7450 Metro Boulevard . Edina, Minnesota 55439 www.EdinaMN.gov . 952-826-0371 9 Pax 952-826-0392 2013 Catestory A City: EDINA Currently a Step Three GreenStep City Which assessment? Preliminary 1XI May le final for LMC Assessor and date: Philipp, 511113 Actions by number summarized as: COMPLETE, INCOMPLETE, UNDERWAY; UNCLEAR Total BPs done out of 16 [16] Are all required BPs implemented? YE$ BP distribution requirement met? YES Best practices (required) BP implemented? Action summary by # and star level achieved Action rules (req. in bold) YES BUILDINGS: 2 BPs required; are 2 BPs done? 1. Public 1: COMPLETE, 1 STAR 1 & 2; & one action from 3-7 YES 2: COMPLETE, 1 STAR 3: COMPLETE, 3 STARS 7: COMPLETE, 1 STAR 2. Private YES 1: COMPLETE, 1 STAR any two actions 5: COMPLETE, 1 STAR 3. New 1 or 2; one from 3-5 4. Lighting/Signals 2 actions with one from 5-8 S. Reuse any one action YES LAND USE: 2 BPs required; are 2 BPs done? 6. Comp Plan YES 1: COMPLETE, 1 STAR 1&2 2: COMPLETE, 1 STAR— inspiring language! 7. Density any one action 8. Mixed Uses YES 1: COMPLETE, 2 STARS any two actions 3: COMPLETE, 1 STAR 9. Highway Development any one action 10. Conservation Development any one action YES TRANSPORTATION: 2BPs required; are 2 BPs done? 11. Complete Green Streets 1: COMPLETE, 1 STAR — very thorough work being done on Living Streets 1; & two additional actions YES 4: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR - roundabout 12. Mobility Options 1: COMPLETE, 1 STAR any two actions YES 2: COMPLETE, 1 STAR 13. Fleets any two actions 14. TOD / TDM any two actions YES ENVIRON MGT: 4 BPs required; are 4 done? 15. Purchasing 1: COMPLETE, 2 STAR 1; and one additional action YES 4: COMPLETE, 1 STAR 16. Trees 1: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 17. Stormwater 1: COMPLETE, 2 STAR any one action YES 5: COMPLETE, 1 STAR 18. Parks & Trails 5: COMPLETE, 3 STAR any three actions YES 6: COMPLETE, 2 STAR 8: COMPLETE, 1 STAR 19. Surface Water if state public water: 4; and one additional action if no state water: any one action 20. Water/ Wastewater 1 & 2; and one additional 21. Septics any one action 22. Solid Waste 2: COMPLETE, 2 STAR 1 or 2; & one from 4-8 YES 5: COMPLETE, 1 STAR 6: COMPLETE, 2 STAR 23. Local Air Quality 1: COMPLETE, 1 STAR any two actions YES 3: COMPLETE, 1 STAR YES ECON & COMM DVLP: 3 BPs required; are 3 done? 24. Benchmarks & Involvement 1: COMPLETE, 3 STAR 1&2 YES 2: COMPLETE, 1 STAR 4: COMPLETE, 1 STAR 5: COMPLETE, 1 STAR 25. Green Businesses 2: COMPLETE, 1 STAR any two actions YES 4: COMPLETE, 1 STAR 26. Renewable Energy 1: UNDERWAY any two actions YES 3: COMPLETE, 3 STAR —15Y commercial PACE in MN! 5: COMPLETE, 1 STAR 27. Local Food YES 3: COMPLETE, 1 STAR any one action 28. Business Synergies 2,3or4 CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION March 2013 — February 2014 Term DRAFT SCHEDULE Item Workplan WP1 City building energy project WP2 Energy efficiency community outreach WP3 Promote EEEP, review residential PACE WP4 Integrate comp plan Ch 10 into city operations WPS Surface water quality policy WP6 Update solid waste license ordinance, provide commercial recycling recommendation WP7 Greenstep reporting WP8 Purchasing policy WP9 Urban Forestry February 14, 2013 Meeting Item of focus: Presentations: Philipp Muessig March 14, 2013 Meeting Item of focus: WP2 Outreach around April 18 Edina Forum Presentations: City of Edina Communications Staff April 11, 2013 Meeting Item of focus: Solid Waste WP6, WP9 Recommendations for residential soil waste ordinance and commercial recycling, review goals and methods, and education and outreach report. Urban Forest Task Force Report May 9, 2013 Meeting Item of focus: Energy WPI, WP2, WP3 Results and decisions around contract methods, planning, scope and budget for building energy. Presentations: CEE, Xcel, Centerpoint June 13, 2013 Meeting Item of focus: Complete Streets and Prepare for CC Worksession, Finalize WP9 UFTF, WP6 Solid Waste and Recycling, WP1-3 Energy Presentations: Karen Kurt June 18, 2013 JOINT EEC / CC Worksession July 11, 2013 Meeting Item of focus: Sustainability in City Operations WP4 and WP8 purchasing policy. Presentations: St. Cloud / Burnsville / Minneapolis examples of organization? City of Edina Staff August 8, 2013 Meeting Item of focus: WP3, W132 Review program implementation, education and outreach coordination, review proposal to expand to residential application of PACE finance tool. Presentations: Applied Energy Innovations, PACE stakeholders, CEE/Port Authority? Edina Staff September 12, 2013 Meeting Item of focus: Business Recycling Task Force Report Presentations: Sarah Zarrin, others? October 10, 2013 Meeting Item of focus: WP5 Presentations: Local watershed districts, UMN Academic, Staff November 14, 2013 Meeting Item of focus: Create 2014 Workplan December 12, 2013 Meeting Item of focus: W137 Prepare and review annual reports, awards, recognition. January 9, 2014 Meeting Item of focus: February 13, 2013 Meeting Item of focus: LIST OF OTHER MEETING IDEAS / PRESENTATION City of Eagan composting example Edina website revisions / communications Purchasing policy implementation ETC/EEC Joint meeting / Green streets Urban ecology, nutrient flows, water quality Pollution prevention / swppp / whpp /noaa atlas 14 MCES sanitary service and environmental goals and implementation CIP/Budget