The URL can be used to link to this page

Home My WebLink About2015-08-13 PacketDRAFT MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday August 13, 2015 7:00 PM I. CALL TO ORDER 7:15p.m. II. ROLL CALL Answering Roll Call Glahn, Gubrud, Seeley, Sierks, Waldwick, Zarrin and Chair Kostuch Late: Satterlee Absent: Anderson, Howard, Manser, Padmanabhan, Thompson Staff Present: Ross Bintner and Rebecca Foster III. APPROVAL OF MEETING AGENDA Member Gubrud requested Community Solar to be added to the Agenda. Chair Kostuch requested the Correspondences and Petitions be moved after Chair and Commission Member Comments. Member Zarrin requested Recycling and Solid Waste Working Group present first under Chair and Commission Member Comments. Motion made by Member Gubrud and seconded by Member Zarrin to approve the Meeting Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes. Chair Kostuch added "educational value is open to debate given that" under VI.B. third paragraph. Chair Kostuch added "City Employee as Co -Chair " under VI.E. first paragraph. B. Attendance report and roster. No Comment. C. Workgroup list and minutes i. Combine Business Recycling and Recycling and Solid Waste Working Groups. Member Zarrin requested that the Edina Business Recycling Working Group be disbanded. Member Zarrin requested the Recycling and Solid Waste Working Group be renamed to Recycling Solid Waste and Organics Working Group and approve the new objective. Motion made by Member Zarrin and seconded by Member Glahn to approve the Working Group changes. Motion carried unanimously. Motion made by Member Gubrud and seconded by Member Zarrin to approve the Consent Agenda. Motion carried unanimously. V. COMMUNITY COMMENT. No Comment. VI. REPORTS AND RECOMMENDATIONS A. Partners In Energy Subcommittee. Member Zarrin said the Partners in Energy will start in September. Xcel Energy will help reduce GHG in City Buildings and Fleet along with Residential in 2yrs. Sarah Zarrin and Richard Manser will be the two Energy and Environment Commissioners to sit on the Committee. Member Zarrin has requested Scott Neal to appoint a third EEC Member. B. City Climate Commitment Subcommittee. Member Zarrin reviewed the committee's objective and said there's been lots of discussion on needing a budget and planning in the meetings. There's a possibility that Xcel Energy's Franchise Agreement might staff a Sustainability positon within the City. The Commission discussed that they want a report on how the City's Fleet will become more sustainable. Member Satterlee arrived at 7:33p.m. C. Community Solar. Member Sierks and Trevor Drake were questioned at the Council meeting on Community Solar, since the staff recommendation didn't support the project. Great Plains will help us get a grant. Sierks said that Scott Neal will research staff availability, commitment and money needed for the project to be successful and bring an RFP to Council. D. EEC 2016 Term Workplan (Due September 29`h). Chair Kostuch reviewed the 2015 workplan and the Commissioners have proposed the following. The ECCT will continue to work with Partners in Energy. i. Reduce City Ops GHG 1. Measurement (B3) 2. City Bldg Efficiency 3. City Capital Process 4. Add Fleet ii. Reduce Community GHG 1. Community Solar 2. Expand Home Energy Squad 3. Add Comp Plan 4. Drop Coordinate with other Commissions iii. Ongoing 1. Green Step Cities (staff will maintain) 2. Recycling Solid Waste Organics (Residential & Business) 3. Annual Purchasing Report 4. Add Water Drop Urban Forest Task Force Drop Local Food The Commission will schedule a Council Work Session too. All of the above will need staff time. The Education and Outreach Working Group will promote all of the above. All of the Working Group replacement Chairs will be discussed at the September meeting. All of the current Working Group Chairs need to summarize what they have and have not accomplished and why for the new Chairs. The Commissioners need to stay focused on what they want to accomplish. VII. CHAIR AND COMMISSION MEMBER COMMENTS A. Building Energy Efficiency Subcommittee. No Comment. B. City Environmental Considerations Subcommittee. No Comment. C. Education Outreach Working Group. Member Gubrud said they group is preparing for the Edina Day of Service in October. D. Home Energy Squad Subcommittee. Gubrud reports that there are working on a Home Energy Squad article for the Fall About Town. E. Water Quality Working Group. Member Waddick gave an update on the Storm Stenciling Article in Next Door. Jessica Van Der Werff wrote a response that is in the packet. The group is talking about starting a program to Adopt a Drain. The group has been doing lots of Education on keeping drains clean with talking points while stenciling the drains and with door hangers. There will be an article in the Winter About Town on Salt usage during the Winter months. They are starting to reach out to the White Oaks/Morningside street recon area about rain gardens. The Group would like a Certificate created for the children that have done storm drain stenciling and signed by the Mayor. F. Business Recycling Working Group. No Comment. G. Recycling and Solid Waste Working Group i. Presentation. Michelle Horan presented Minneapolis's Environmentally Acceptable Packaging Ordinance "Green to Go". The ordinance is all Food and beverages prepared for immediate consumption and to -go must be placed in environmentally acceptable packaging. This affects all people, businesses, events, or individuals who serve or give away food prepared for immediate consumption. The enforcement is done by The Minneapolis Environmental Health Division of the Health Department and the license official. Each violation shall be punishable as an administrative offense; a citation of a minimum $200.00. Environmentally acceptable packing is reusable and returnable packaging, recyclable packaging and compostable packaging. ii. Resolution Authorizing Amendment To Residential Recycling Grant Agreement with HC. Member Zarrin reviewed the resolution adding SCORE funds on organics recycling and extend the contract period of the Residential Recycling Funding Policy from December 31, 2015 to December 31, 2016. Motion made by Member Zarrin and seconded by Member Sierks to approve the resolution. Member Glahn opposed. Member Kostuch abstained. Motion carried. H. Student Subcommittee. No Comment. Vlll. CORRESPONDENCE & PETITIONS A. Duck Keeping Request. Chair Kostuch spoke with Dianne Latham and she said that the Commission can't change words in an ordinance because research needs to be done. Chair Kostuch wrote an email to the resident asking if they would like to do the research and he hasn't heard anything. B. Master Park Planning — Latham. Chair Kostuch said this is FYI. C. Human Service Task Force. Chair Kostuch said the City is looking for volunteers from all of the Commissions to review how money should be spent on Charities. D. Storm Drain Stenciling Input from Nextdoor. This was discussed in the Water Quality Working Group Report. E. Air Pollution -Latham. Chair Kostuch said she wants to add this to the Workplan, but there's no one to Chair it. Member Zarrin said Latham was taking the issue up with the Health Commission. Green Purchasing Policy. Chair Kostuch said the Commission hasn't received the 2014 Green Purchasing Report after two requests made by Mr. Bintner. Motion made by Chair Kostuch and seconded by Member Gubrud to formally ask the City Manager or his delegate to present the 2014 Green Purchasing Report at the October or November EEC meeting. This report is required under City Council Resolution implementing Green Purchasing. Without the report the relevant Green Step City point may need to be rescinded. Motion carried unanimously. IX. STAFF COMMENTS A. 2015-2016 EEC Term Summary/ Council Advisory Status/ Workplan. Mr. Bintner revised the Advisory to Council chart to remove the No Response field and only track Advisory's Acted on or Not Acted. B. Xcel Franchise Update. Mr. Bintner said a neighborhood in NE Edina that will be reconstructed is requesting their utilities to be buried and that it be paid for by though funds generated by the Franchise Agreement. C. 2nd Community Solar Report to Council. Mr. Bintner said there was an article in the Sun Current on the Community Solar topic on the Council meeting and that there was a decision to go forward with a request for proposals (RFP) for a developer to install panels on the Public Works roof though Xcel's Community Solar program. Members Sierks and Gubrud said they will help Scott with the RFP. EEC members stated they would like to review the RFP before it's released. There being no further business on the Commission Agenda, Chair Kostuch declared the meeting adjourned at 9:21p.m. Motion made by Member Glahn and seconded by Member Gubrud to adjourn meeting. Motion carried unanimously. Respectfully submitted, Rebecca Foster GIS Administrator CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thursday September 10, 2015 7:00 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Minutes B. Attendance report and roster C. Workgroup list and minutes V. COMMUNITY COMMENT During "Community Comment," the Energy & Environment Commission will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Commission, or which aren't slated for future consideration. Individuals must limit their testimony to three minutes. The Chair may limit the number of speakers on the some issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Commission Members to respond to their comments tonight. Instead the Commission might refer the matter to staff or to an EEC Working Group for consideration at a future meeting. VI. REPORTS AND RECOMMENDATIONS A. ECCT Update B. EEC 2016 Term Workplan (Due September 291h) VII. CORRESPONDENCE & PETITIONS VIII.CHAIR AND COMMISSION MEMBER COMMENTS A. Building Energy Efficiency Subcommittee B. City Environmental Considerations Subcommittee C. Education Outreach Working Group D. Home Energy Squad Subcommittee E. Recycling, Solid Waste and Organics Working Group F. Student Subcommittee G. Water Quality Working Group IX. STAFF COMMENTS A. 2015-2016 EEC Term Summary/ Council Advisory Status/ Workplan B. Xcel Franchise Update C. Partners in Energy Update D. Purchasing Policy/ 2013 Purchasing Report E. Conservation and Sustainability Fund Proposal UPCOMING EVENTS AND MEETINGS: http://www.edinamn.gov/ <click calendar> The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-886172 hours in advance of the meeting. ENERGY & ENVIRONMENT COMMISSION J F M A M J J A S O N D Work Session Work Session 1# of N Work Sessions ........::..`....... 1 1 1 1 1 1 1 1 1 9 NAME TERM 41712015 (Enter Date) Glahn, William 2/1/20171 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 a OW70 Gubrud, Bob 2/1/20161 Cancelled Meeting 1 1 1 1 1 1 1 1 1 1 8 89%, Howard, John 2/1/2016 1 1 1 1 1 1 1 1 1 8 89% Kostuch, Keith 2/1/2016 1 1 1 1 1 1 1 1 8 89% Manser, Richard 3/1/2018 1 1 1 1 1 1 1 6 86% Satterlee, Lauren 3/1/2018 1 1 1 1 1 1 6 86% Seeley, Melissa 3/1/2018 1 1 1 1 1 1 6 86% Sierks, Bill 2/1/2016. 1 1 1 1 1 1 1 1 8 89% Thompson, Paul 2/1/20161 1 1 1 1 1 1 1 1 1 8 89% Waddick, Louise 2/1/2017 1 1 1 1 1 1 1 1 8 100% Zarrin, Sarah 3/1/2018 1 1 1 1 1 1 1 7 78% Heer, John 2/1/2015 1 1 2 100°/0 Latham, Dianne Plunkett 2/1/2015 1 1 2 100% Reinke, Emily 9/1/2016 0 1000/0 Stefanik, Sarah 9/1/2016 0 10096 Anderson, Reilly 9/1/2015 1 1 1 1 1 1 1 1 6 1 67% Padmanabhan, Sunaya 9/1/2015 1 1 1 1 1 1 4 1 Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Regular Meeting w/o Quorum Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "1" under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting' Type "1" under the month on the meetings' line. Type "1" under the month for each attending member. Cancelled Meeting Type I under the month on the meetings' line. Type "1" under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. 7 Edina Energy & Environment Commission Working Groups and Subcommittees Draft of 8-13-15 Building Energy fficiency Subcommittee - Chair Sierks, Members: Bill Glahn, Keith Kostuch Objective: This subcommittee will ivork Lviih C ily stat f to recomniend to Council a COJnprehenslve approach for achieving deeper energy ejfacient y aclions fOr the CitV'S' bltlldings that maxnnheS gr'eenholiSE. gUS /"C'duCtaOn.S', maximizes energy saved and dollars soved, rind inaXiinizes effective use of cite dollars. City Environmental Considerations Subcommittee — Chair Keith Kostuch, Members: John Heer Objective: This sub-conutiittee of the EEC will work with City staff to find a way to einbed the 20013 Coinprehensive Plan Chapter 10 environmental cotnininnents into the City's capital budget process. New buildings, major building renovations and fleet purchases have lar e and long-term environmental implications. Consequently, environmental considerations need to be made snore explicit cit the inception of all capital projects and in the approval process up to City Council final approval. Timeframe., This process will be collaborative with City staff in terms of conceptualization and implementation so it will take most or all of 2014. Community Solar Subcommittee - Chair Bill Sierks, Members: Paul Thompson, Bob Gubrud Objective: Work with City Stcaf f to evaluate whether the City can host a Community Solar .rite. If .so, the group will assist as appropriate in completing the steps necessary to apply for, develop, and market this program, and involve interested members of the public: Through a working group if the project moves forward to construction; Edina Climate Commitment Team — 1 S` & 3`d Monday — Chair Sarah Zarrin — Commissioners: Bill Sierks, Robert Manser — Staff: Scott Neal and Council Member Kevin Staunton Objective: Assist with establishing best practices for energy conservation for The City of Edina (i.e., buildings, fleet) Assist with nneeting established conservation goals and establish. strategies to track and meet these goals Identify opportunities for change to meet GHG goals Assist with developing effective communication strategies for above to EEC, Council and the public Assist with allocating City resources (staff, budget) to enable realization of conservation goals Education Outreach Working Group (EO WG) — I" Thursday at 7:00 pm - Co -Chairs Paul Thompson and Bob Gubrud — Members: John Howard (EEC), Reilly Anderson, Sunaya Padmanabhan, Sarah Stefanik, Chuck Prentice and Mindy Ahler. Objective: The mission of the Education and Outreach Working Group is to support the charter of the Edina Energy and Environment Commission by creating awareness and engaging residents, .schools, churches, business' and community organizations to take - action to conserve and increase energy efficiency, to reuse and recycle, and to preserve and enhance out- environment Home Energy Squad Subcommittee (HES) — Meets as needed - Chair Bill Sierks — Commissioners - Paul Thompson, Bob Gubrud Objective: This subconmtittee works with City start/,' Xrel Energy, Centerpoint Energy, and the Cernerfo The citys gas and r Energy and the Environment to implement the Home F.nc rgy Squad prognum Jor Edina's residents. ' electric utilities have hired CEE to implement the Honze Energy Squad program across their service area. Our subcommittee is helping to promote the program and niaxirni ,e its impact in Edina. Recycling Solid Waste and Organics Working Group(RSWO WG) — I" Wednesday at 7:00 pm - Chair Sarah Zarrin — Commissioners Lauren Satterlee, Melissa Seeley Members: DP Latham, Michelle Horan, Lori Syverson (Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES), Aileen Foley— City Staff: Solvei Wilmot Objective: Evaluate and monitor the provisions of the rec.Ycling, solid waste and organic waste collection programs in Edina. Evaluate and monitor the reduction in municipal solid waste by residents and businesses in Edina. Educate the public about recycling, organics and solid waste reduction. Student Environmental Leadership Council — EEC Chair, Members: Paul Thompson, Student Members, and open to students attending secondary schools in Edina. Objective: To facilitate, coordinate and share information between the EEC and the School Environmental groups and to work on common energy and environmental objectives as appropriate. To assist in developing environmental leaders of tomorrow. Water Ouality Working Group (WQ WG) — 2nd Tuesday at 6:30pm - Chair Lou Ann Waddick — Members: David B. VanDongen, Jon Moon, Steve Wielock, Katherine Winston, Sue Nissen and Randy Holst, Richard Strong. Objective: To facilitate communication between citizens and city government and champion efforts to improve water quality, withirn Edina. RSWO Work Group Meeting Notes 8/19/15 Commissioners present: Sarah Zarrin, Lauren Satterlee, Melissa Seeley WG Members present: Michelle Horan City of Edina Staff members present: Solvei Wilmot WG Members not present: DP Latham, Lori Syverson (Chamber of Commerce), Ben Knudson (Hennepin County Environmental Services), Andre Xiong (HCES), Aileen Foley • Presentation on deconstruction by Thomas Adams of Better Futures, and Tim Roman of Ecotone. (Please see PowerPoint slides for full content of information presented.) o Better Futures is a social enterprise with four lines of business that generate 1/3 of the organization's revenue, supplementing grant funding & donor contributions. o When measuring GHG emissions avoided, reusing materials has 5 times the positive impact of recycling materials. o For a 200 sq ft home, deconstruction costs approximately $28K, compared to $16K for demolition. However, the benefit is very comparable because the cost of deconstruction (performed by a 501(c)(3) nonprofit organization) can be deducted from your taxes (though the payback time is longer due to the tax return filing process). o Deconstruction provides social, economic and environmental benefits for the city. Deconstruction generates 7 times more jobs than demolition. o Edina's current recycling rate of practice is 30% (3,900 tons). If the city adopts a deconstruction and diversion policy/practice for houses being demolished currently, it could increase its recycling rate to 70% (9,100 tons) and reuse rates to 15% (1,950 tons). ■ This can assist in the city's GHG reduction goals by avoiding an additional -7,046 metric tons of CO2 emissions. o Better Futures and Ecotone recommend the city consider a policy mandating deconstruction, and/or provide incentives such as waiving or reducing deconstruction fees, and/or working with lenders to fold these costs into construction loans. ■ The City of Minneapolis is currently funding deconstruction for 6 homes and waiting to implement any policy changes until local organizations like Better Futures would be ready to accommodate increased demand caused by a policy change, avoiding out-of-state organizations from benefiting more from the policy change. • Present members voted unanimously for Melissa Seeley to be the incoming chair of the RSWO WG, since Sarah will be chairing the EEC next year, and is involved in the Edina Climate Commitment Team (EECT). • Solvei Wilmot provided an update on the city organics collection process. o Hennepin County's response to the state solid waste reduction goals: ■ Minneapolis instituted a mandate ■ Other cities in the county need to prove they have a plan for aiding organics collection, should customers request it, by 2016. • Solvei has informed all haulers in Edina that this change is happening. 10 • Based on the roll-out in Edina in 2016, there will be a 5 -year planned developed in 2017. o Solvei supports/recommends that organics collection be a part of the EEC workplan. ■ The September City Council will review the code language change requiring haulers to offer organics collection as well as the new ordinance proposed. ■ The City will likely receive reduced grant funds from the county for recycling incentives, but increased funds for organics incentives. • (The RSWO shared the draft resolution for this grant application at the EEC's August meeting.) 11 Environmental Stewardship of Used Buildini Materials The Impact and Benefits of Deconstruction �- ENVIRONMENT ANO MATURAL KSOURCES TRUST FUND B Ell TtJRES- MINNESOTA SUCCESS WORKS HERE. Northwest Indian OIC 12 �.I P Mr r i r 1 y 4 i 1 L , 'r.. - .a,.- raw' i - .: ` i\ -'' ,y. y • �;;;�/ra � � • y�1 1 � � • , TheDemolition Problem • ,... r' w • .' sur.• .A _ i .nti.�t,. , - ._ _ ird Demolition: A Wasteful Practice . . Quick, efficient, cheap Majority of used building materials are buried in landfills In 2013, 1.6 million tons of construction " waste" was generated in MN Only 18% diverted from landfills statewide Impact of Dumping (Statewide) • 1,341,167 tons of building material buried • Produced 3.742.000 metric tons of CO2e emissions X1 15 Impact of Dumping This level of CO2 emissions in 2013 was equal to: • Driving 788,000 passenger vehicles in one year • Energy used in 341,000 homes annually 3,070,000 acres of US forest are needed to sequester this amount of CO2 emissions � �P-4 • . 1 16 4 r ,+ r r � r .w i r Deconstruc L - - , - 1 - ion The New Practice and Policy 0 . . . Why Deco nstru ctim on*?. Substantial Environmental Benefits Social Benefits for Families and Community Creates Local Jobs Earns Revenue Demolition is not a sustainable practice 1:' 11 How It Works • Disassemble a building in a safe and methodical manner • Preserve reusable materials • Recycle most of remaining materials • Remove foundation and clear lot for next use • Sell reclaimed materials on-line & in our warehouse • 12-14 days to take apart a typical house • Di ert 80%-90% of the Vl rr fir♦ s materials from landfill 19 A New Policy and Practice • Reuse 15% of the materials • Recycle 70% of the materials • Deconstruction generates7x more jobs • New policy adopted by Cook County, IL generating significant diversion rates • Diversion policies being adopted by cities and counties nationwide 20■:.-�■ �+ice Reuse: 5x the Impact of Recycling Emissions Avoided: Reusing compared to Recycling Materials 0.5 1 1.5 2 2.5 CO2 Emissions Avoided (per ton) cl? Rates based on weighted averages for all types of materials processed by BFM 2014-2015 YTD �r w♦ � 21 Impact Statewide (70% Recycle 15% Reuse) Tons of Material 286,425 11383,453 11097,028 Diverted from Landfills Metric Tons of CO2 Emissions Avoided 134,620 This reduction in materials buried is equal to: 1,110,646 976,026 Eliminating annual emissions from 205,479 passenger cars Providing for the annual energy used in 89,053 homes Saving the 800,000 acres of forest needed to sequester the amount of reduced CO2 22 �O'', 22 Impact in Edina (based on 130 houses demolished in 2014) Tons of Material Diverted 31000 11,050 71150 from landfills Metric Tons of CO2 11833 81879 71046 Emissions Avoided This reduction in materials buried is equal to: Eliminating annual emissions from 1,483 passenger cars Providing for the annual energy used in 643 homes Saving 5,775 acres of forest needed to sequester the amount of reduced CO2 Or .., w t& kik 23 Recommendations to Consider • Consider policy that requires much higher rates of recycling and reuse (City, County and State levels) • Provide incentives to deconstruct and reuse • Support enterprises focused on deconstruction and reuse • Purchase goods made from reclaimed materials • Track the social, economic, and environmental benefits of deconstruction compared to demolition 24 • t �1 24 8/17/15 meeting notes Present: Scott Neal, Kevin Staunton, Richard Mansor, Bill Sierks, and Sarah Zarrin • EEC working plan draft for the next year is to... Focus on GHG reduction (in conjunction with Excel's Partner for Energy) for buildings and fleet and community. This will be reflected in next year's work plan. City staff time will need to ime aiiecated to make this happen. Solid waste and organics group, water, and education are included on the EEC working;pfan for the next year. 1. s Water — Expand to include more than stenciling; storm water, water quality. Look for opportunity to expand involvement. • Figure out baseline for GHG for City and for community • Consider writing draft'press release' for 5 years out to use as target and help us focus` Sarah emphasized that without specific planning and allocating budget from city and council members we can not execute any of the GHG reduction and working toward the city's goal for 2020. Sarah requested what is the city's plan A and B for including budget for the GHG reduction in the cityand council budget planning? Council meeting update (Kevin) 1) partners in energy, added one EEC member and a school member, approved a City council liaison. 2) Franchise agreement is on tomorrow's agenda but fees will be on the 9/3/15 agenda. 3) Progress on residential community solar garden and where City could be a subscriber, Jeff Paulson is an attorney in Edina with a passion for alternative energy that he is going to assist with, September 25 deadline for City to submit with PUC/Xcel so council action needs to happen on September 16. Issues include protection of subscribers, protect City's interest, how much of a premium does this cost? Subscription process? Melissa Seeley is on school board liaison for green energy, to get updates on what Edine.schoais are doing on including solar garden and other GHG reduction approaches on the schools' buildings improvements. Solar opportunities as part of school building remodel. Consider communicating with other members of the City Council (Ann, Mary, Mayor, Bob) regarding the importance of GHG, that it is part of the City's charter, and it requires a certain amount of funding to implement and move forward. Scott can provide CR -BPS update and budget discussion update on 8/31 Next meeting on 8/31 25 Board/Commission: Choose an item. 2016 Annual Work Plan DRAFT *Complete each section with a white background & designate it initiative is new or a continuation from the previous year *Return to MJ Lamon by September 29 Initiative 2 ■ New Initiative 0 Continued Initiative ■ On -Going Target Completion..•Council Date Required Approval Support efforts to Reduce Energy Consumption and Greenhouse Gas Emissions (GHG) in City of Edina Operations to meet Comprehensive Plan Chapter 10 Goals either as a part of PiE or other City staff driven effort 1) Measurement—continue to use and refine metrics and analyses a. B3 database for all City Buildings April 1, 2016 Staff time Tim Barnes (time TBD) b. Create metrics for City vehicle fleets July 1, 2016 Staff time Staff estimate needed (gallons of fuel) c. Create metrics for Utility operations July 1, 2016 Staff time Staff estimate needed (energy usage) d. Regional indicators for City as a whole April 1, 2016 $500? (consultant) 26 2) City Building Energy Efficiency initiative A. EEC commissioners to work with either March 1, 2016 Staff Time Staff Estimate needed PiE team or City Manager and City Building manager to create a detailed plan for retrofitting existing buildings within 5 years B. At least one building will be retrofitted Dec. 31, 2016 Staff Time Staff Estimate needed in 2016 under a city staff driven plan 3) City Capital Process Environmental Considerations Initiative a. EEC commissioners to work with either March 1, 2016 Staff Time Staff Estimate needed PiE team or City Manager and City Building manager to refine and expand the environmental considerations section of the CIP process so that all City capital decisions (i.e., new buildings, major building renovations and fleet purchases) have explicit environmental analysis on how they will affect City GHG production. 4) City Fleet Environmental audit a. Support a staff driven effort to review March 1, 2016 Staff Time Staff Estimate needed existing city fleet to determine if vehicle fleet can be modified (e.g., eliminate existing vehicles, modify future purchase specs, etc.) to reduce energy/GHG Progress Report: Almost no progress in 2015; EEC working with Scott Neal to figure out how City will operationalize its efforts to meet City's environmental commitments MA Initiative 3 ■ New Initiative 0 Continued Initiative ■ On -Going Target Completion BudgetSupport Date Required Approval Support efforts to Promote the Reduction of Energy Consumption and Greenhouse Gas Emissions (GHG) in the City of Edina at large to meet Comprehensive Plan Chapter 10 Goals either as a part of PiE or other City Staff driven efforts 1) Community Solar project TBD by City Mgr TBD by City Mgr a. Support City staff in scoping, bidding and executing a community solar project in 2015/16 (either via Met Council and/or Public Works Bldg project) 2) Expand City subsizidized Home Energy $10,500 Minor Squad (HES) installs for residents (consultant) a. City will fund 150 HES installs at a cost of $10,500 focused on lower income residents (a dramatic increase over current funding level) b. EEC will educate and promote HES with a goal to get 500 visits in the year. Progress Report: City did join Met Council RFP (outcome unknown) and Council did direct City Manager to create a plan for how to proceed on Community Solar RFP for PW Bldg roof (outcome unknown) 28 align with state and city policies, (ii) EEC will hold a 90 minute working session with City March 2016 None Minor Council and City Manager to discuss outcome of establish interim goals for sectors (i.e. will operationalize its efforts to meet existing Edina City environmental commitments and to align EEC energy, transportation, waste/recycling, charter, expectations, resources and timetables for results etc.), and (iii) establish and maintain proposal from City manager on how City resources (staff, budget, etc) can be committed and embedded in City operations so City can play "leadership role" laid out in Chapter 10 of Comp Plan quarterly or annual metrics that measure progress towards goals 3 ) Work to create City staff driven processes for long-term ownership of sustainability measures and implementation of Chapter 10. Progress Report: Click here to enter text. Initiative 5 ■ New Initiative Target Completion Budget...Required Council El Continued Initiative Date Required Approval 0 On -Going Initiative EEC will hold a 90 minute working session with City March 2016 None Minor Council and City Manager to discuss outcome of discussions in 2015 with City Manager on how City will operationalize its efforts to meet existing Edina City environmental commitments and to align EEC charter, expectations, resources and timetables for results Progress Report: EEC working with City Manager per direction of Council at our 2015 work session. EEC looking forward to proposal from City manager on how City resources (staff, budget, etc) can be committed and embedded in City operations so City can play "leadership role" laid out in Chapter 10 of Comp Plan 29 -analyze whether Edina needs ordinance to ban 2 Q 2016 None or minimal Unknown at this time certain take out food packaging materials Progress Report: The reported total tons of recycling collected by the licensed haulers in Edina for 2014 was 2377 tons and for 2013 was 2044 tons. Numbers for 2015 are not yet in for the year. Initiative 7 ■ New Initiative ►5 Continued Initiative On -Going Target Completion Date BudgetSupport Required Approval Continue Education and Outreach WG activities 1) Plan and execute Annual EEC Community 2 Q 2016 Staff time plus City Communications staff Event event costs Possible topics a. Partners in Energy effort b. Community Solar c. Other? E&O Working group will review past activities and April 1, 2016 None Minimal determine their accomplishments and create new plan for EEC to approve Progress Report: Successful annual event held in 2015; film series held in 1 H 2015 but currently suspended 30 Progress Report: Click here to enter text. Green Step Cities Reporting — City staff to manage, EEC to review annua Annual Purchasing Policy Report — City staff to create per Council resolution approving Green Purchasing policy adopted for Green Step Cities level 3 Water Quality working group — continue water drain education and stenciling efforts; continue winter salt education efforts; neighborhood outreach effort to continue in neighborhoods with major street reconstruction Student members to create and execute plan for 2015/16 student activities Proposed Month for Joint Work Session: Staff Comments: Council Comments: Kai CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION March 2015 — February 2016 Term SUMMARY AND DRAFT SCHEDULE Advisory, Date MM/YY Golf dome re -commissioning 10/12 # WP1.1 WorkplanItem GHG Measurement July Partners in Energy report WP3.2 City Building Energy March staff report on building energy use WP1.3 Capital Process Environmental Considerations X WP2.1 Community Solar May CC Community Solar advisory. July CC PW Solar Proposal Advisory WP2.2 Coordinate with PC, ETC, PB X WP2.3 Promote Home Energy Squad April Edina dialogue event, April Movie, June Motion to recommend $3200 OR1 Green Step Cities Reporting May annual assessment OR2 Urban Forestry OR3 Solid Waste and Recycling June water bottle advisory reconsideration tabled. August motion to support recycling grant to Hennepin County. OR4 Purchasing policy, review annual report August motion to ask City Manager to provide 2014 purchasing policy report at October or November EEC meeting. ORS Business Recycling OR6 Local Food / Bees and Chickens Ordinances passed Spring 2015. July Duck Keeping Request. May recommendation for Xcel franchise agreement WP = work plan number. OR = ongoing responsibility number Advisory, Date MM/YY Acted on Not Acted Golf dome re -commissioning 10/12 X New facility carbon goals 10/13 X Urban forest task force 3/13 X Yorktown community garden pervious parking 4/13 X Water bottle sales 4/14 X EEEP transfer to SPPA 5/14 X Building energy system CIP 1/15 X Braemar capital improvements, 1/15 X CIP environmental considerations, 1/15 X Fleet operations task force, 1/15 X Grandview sustainability principles, 3/15 X Community solar joint purchase, 5/15 X March 12, 2015 Televised Meeting Item of focus: Elect Chair and Vice Chair. Presentations: TELEVISED MEETING April 9, 2015 Meeting Item of focus: EEC/CC Meeting Recap Presentations: None May 14, 2015 Meeting 32 torr: of focus: ;Xcel rnergyy i rarerltisk= Jr.icw JA, 2015 EEC/CC Joint VJorxsho�p i1ol- ,if focus: City Climate, il:l}?i'ilt ,'..;fit: I 11111'11 �Aht ; Bottle Advisory f't t'tiEitll"�i I1fS5' i1.41ij 9,,r.01') Meeting 1,wi ? ,fir fit. cw,: 'troot swee 1} l!-, 1;oial, H (' Ul ofkplao, (,Jiv t_onlnlitmeni i.1hwrl)III Itee Aa.agu,A 13, 101.1 Meeting Item of focw;: Xcel Partners In i iwrgy Program / Worklrg Group Ciedklo�Ii September 10, 2015 Meeting Item of focus: Workplan, Presentations: October 8, 2015 Meeting Item of focus: Presentations: November 12, 2015 Meeting Item of focus: Presentations: December 10, 2015 Meeting Cancel January 14, 2016 Meeting Item of focus: Presentations: February 11, 2016 Meeting Item of focus: Presentations: 33 To: MAYOR AND CITY COUNCIL From: Scott H. Neal, City Manager Date: August 18, 2015 Agenda Item #: VIII. A- Action Discussion ❑ Information ❑ Subject: Proposed Franchise Agreement With Excel Energy, Ordinance No. 2015-12 Action Requested: Adopt Proposed Ordinance 2015-012 Approving a new Franchise Agreement with Xcel Energy Background: On March 3, 2015, 1 presented the Council with a proposed process and engagement plan for renewal of the Xcel Energy franchise agreement. After seeking input from Council Members and City staff, I prepared a draft franchise agreement, which was considered by the Energy & Environment Commission on May 14. The comments from the EEC were incorporated into the franchise proposal, including the creation of a proposed Memorandum of Understanding (MOU) called the Edina Clean Energy Partnership that is based on a similar MOU between Xcel Energy and the City of Minneapolis. I hosted a two hour public open house on June 25 to enable members of the public with ideas, suggestions or concerns to share them at an early stage in the drafting of the agreement. There were no participants at the open house. Following the open house, I reviewed the proposed franchise agreement with representatives from Xcel Energy on July 2 to seek their initial reactions to the draft franchise agreement. The City Council conducted a public hearing on the draft franchise agreement on July 21 to allow interested members of the public one final opportunity to influence Council Members concerning the proposed franchise agreement. One citizen testified. Following this public hearing, I requested final direction from Council Members on areas of material change in order for the final draft of the ordinance to be prepared for consideration at your August 5, 2105 meeting. The draft franchise agreement reviewed at the July 21 public hearing included five areas of material change compared to the current franchise: 1. 3.8.1 COMPANY SHALL PROVIDE CITY WITH A COMMUNITY -WIDE NETWORK OF FULLY FUNCTIONING STREET LIGHTS. COMPANY SHALL MAKE REASONABLE EFFORTS TO RESPOND AND REPAIR MALFUNCTIONING STREET LIGHTS WITHIN 48 HOURS OF NOTIFICATION BY CITY. 2. 3.8.2 COMPANY SHALL PROVIDE CITY THE LOCATION OF COMPANY OWNED STREET LIGHTS WITHIN THE CITY, TO BE UPDATED AT LEAST ANNUALLY. City of Edina • 4801 W. 50th St. • Edina, MN 55424 34 REPORT / RECOMMENDATION Page 2 3. 3.8.3 COMPANY SHALL UPGRADE, AT COMPANY COST, CITY'S NETWORK OF STREET LIGHTS TO LED STREET LIGHTS ON OR BEFORE JANUARY 1, 2018. 4. 3.9.1 COMPANY AGREES THAT THE APPEARANCE OF ITS GROUND AND POLE MOUNTED EQUIPMENT WITHIN CITY PROPERTY, RIGHT-OF-WAY AND EASEMENT SHALL NOT BE ALLOWED TO BECOME VISUALLY DISPLEASING. COMPANY AGREES TO REMEDY VISUALLY DEFECTIVE EQUIPMENT WITHIN 90 DAYS, WEATHER PERMITTING, OF A REQUEST TO REMEDY FROM CITY. 5. 9.2.1 ENERGY CONSERVATION FEE. COMPANY AGREES TO ASSESS A $0.50/MONTH CHARGE TO EACH CUSTOMER, REGARDLESS OF CUSTOMER CLASS, AND TO REMIT SUCH AMOUNT TO CITY AT THE SAME TIME AND METHOD AS THE FRANCHISE FEE, FOR THE PURPOSE OF FUNDING CITY'S ENERGY CONSERVATION PROGRAM. ECEP - In addition to the five areas of material change, the Energy & Environment Commission recommended the City enter into a Memorandum of Understanding with Xcel Energy to create the "Edina Clean Energy Partnership". The Edina Clean Energy Partnership (ECEP) is based on a similar agreement that Xcel has with the City of Minneapolis called the Minneapolis Clean Energy Partnership. The ECEP is intended to address a number of supplementary energy issues that cannot be included in the franchise agreement itself. I have included a draft copy of the proposed ECEP with the Council packet materials. Xcel does not wish to have a Clean Energy Partnership with the City of Edina. Xcel believes the Partners In Energy (PIE) program will adequately address the energy issues in the ECEP. Information: Before I provide a review of the outstanding franchise issues, it is necessary to note a proposed structural change that has evolved in the discussion with Xcel Energy about the franchise agreement. The company has requested that City agree to consider the franchise agreement without the requested changes. The company's strong preference is to make their commitments to the City's requests, where applicable, through a side letter or MOU, and not to incorporate them into the franchise agreement itself. They prefer this method of commitment because they prefer to have the same franchise agreement components in all of their cities. I recommend the City Council accept this request from the company, provided the side letter or MOU is executed by someone at the company who is authorized to honor the company's future commitments to the City. As of the writing of this memorandum for the August 5 Council Packet, the status of the material changes under discussion is as follows: 1. 3.8.1 COMPANY SHALL PROVIDE CITY WITH A COMMUNITY -WIDE NETWORK OF FULLY FUNCTIONING STREET LIGHTS. COMPANY SHALL MAKE REASONABLE EFFORTS TO RESPOND AND REPAIR MALFUNCTIONING STREET LIGHTS WITHIN 48 HOURS OF NOTIFICATION BY CITY. Xcel: The company requests this provision be modified to: Company shall provide City with a community -wide network of fully functioning street lights. Company shall make reasonable efforts to respond and repair malfunctioning street lights within two business days of notification by City. SHN: I recommend the Council approve the requested amendment. 35 REPORT / RECOMMENDATION Page 3 2. 3.8.2 COMPANY SHALL PROVIDE CITY THE LOCATION OF COMPANY OWNED STREET LIGHTS WITHIN THE CITY, TO BE UPDATED AT LEAST ANNUALLY. Xcel: The company requests this item be withdrawn from the agreement because they are already meeting this standard. SHN: I recommend the Council accept the company's request to withdraw this item. According to City staff, Xcel's performance in this area has been very good and dependable. 3. 3.8.3 COMPANY SHALL UPGRADE, AT COMPANY COST, CITY'S NETWORK OF STREET LIGHTS TO LED STREET LIGHTS ON OR BEFORE JANUARY 1, 2018. Xcel: The company does not agree to this request. SHN: I recommend the City continue to insist on a stronger commitment from the company on when the LED upgrade project will be completed. I have proposed the following alternative language to the company, which the company does not agree to: The company agrees to substantially complete an LED upgrade of the City's network of cobra head street lights, at the company's cost, on or before December 31, 2018, provided the company receives approval from the Minnesota Public Utilities Commission (PUC) for the upgrade plan on or before March 31, 2016. If the PUC does not approve the company's plan on or before March 31, 2016, the company agrees to complete the LED street light upgrade project in Edina within 24 months of the PUC's approval of the plan. The company's counter -proposal was: The company agrees to substantially complete an LED upgrade of the City's company-owned network of cobra head street lights, at the company's cost. The Company agrees to make every reasonable effort to complete the LED conversion of cobra head street lights on or before December 31, 2018, provided the company receives approval from the Minnesota Public Utilities Commission (PUC) for the upgrade plan on or before March 31, 2016. The company agrees to inform the City of any delays that arise that may result in the LED upgrades taking place beyond December 31, 2018. 4. 3.9.1 COMPANY AGREES THAT THE APPEARANCE OF ITS GROUND AND POLE MOUNTED EQUIPMENT WITHIN CITY PROPERTY, RIGHT-OF-WAY AND EASEMENT SHALL NOT BE ALLOWED TO BECOME VISUALLY DISPLEASING. COMPANY AGREES TO REMEDY VISUALLY DEFECTIVE EQUIPMENT WITHIN 90 DAYS, WEATHER PERMITTING, OF A REQUEST TO REMEDY FROM CITY. SHN: The company has resisted this request from the start of our discussion. I have offered them the following alternative language: The company agrees to maintain its ground equipment in well maintained condition. The company agrees to make reasonable efforts to respond to the City's requests to repair and maintain the aesthetic appearance of its ground based equipment. The company agrees to record and log complaints and repair information regarding its ground based equipment, and to provide the information and confer with the City regarding the company's quality and timeliness of the company's response. 36 REPORT / RECOMMENDATION Page 4 Xcel: The company does not agree to this request and has countered with the following: The company agrees to maintain its ground equipment in well maintained condition. The company agrees to make reasonable efforts to respond to the City's requests to repair and maintain the aesthetic appearance of its ground based equipment. 5. 9.2.1 ENERGY CONSERVATION FEE. COMPANY AGREES TO ASSESS A $0.50/MONTH CHARGE TO EACH CUSTOMER, REGARDLESS OF CUSTOMER CLASS, AND TO REMIT SUCH AMOUNT TO CITY AT THE SAME TIME AND METHOD AS THE FRANCHISE FEE, FOR THE PURPOSE OF FUNDING CITY'S ENERGY CONSERVATION PROGRAM. Xcel: The company agrees to this request to increase the franchise by $0.50/customer/month, but cannot agree, due to PUC regulations, to label the franchise fee increase as an "Energy Conservation Fee" on the customer bill. The company also requests that the same $0.50/customer/month franchise fee be applied to the customers of CenterPoint Energy. SHN: I recommend the City accept the company's agreement on this request, including the request to apply the franchise fee increase to CenterPoint Energy customers. If approved by Council, staff will prepare a separate franchise fee ordinance for both utilities for the consideration by the Council at your August 18 meeting. 6. The City proposed the creation of a Memorandum of Understanding (MOU) establishing the Edina Clean Energy Partnership (ECEP). The company proposed an alternative called the Partners In Energy (PIE) program. The City and the company have executed an MOU to create the Edina Partners in Energy program, which negates the need for the proposed ECEP. I recommend the City Council withdraw the request to create the ECEP Attachment NOTE: As of press time for the Council Packet, the company and I are still engaged in active discussions about the outstanding issues. I expect to update this memorandum with new information prior to our August 5 Council meeting. 37 ORDINANCE NO. 2015-12 CITY OF EDINA, HENNEPIN COUNTY, MINNESOTA AN ORDINANCE GRANTING TO NORTHERN STATES POWER COMPANY, A MINNESOTA CORPORATION, D/B/A XCEL ENERGY, ITS SUCCESSORS AND ASSIGNS, PERMISSION TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN IN THE CITY OF EDINA, MINNESOTA, AN ELECTRIC DISTRIBUTION SYSTEM AND TRANSMISSION LINES, INCLUDING NECESSARY POLES, LINES, FIXTURES AND APPURTENANCES, FOR THE FURNISHING OF ELECTRIC ENERGY TO THE CITY, ITS INHABITANTS, AND OTHERS, AND TO USE THE PUBLIC GROUNDS AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES. THE CITY COUNCIL OF THE CITY OF EDINA, HENNEPIN COUNTY, MINNESOTA, ORDAINS: SECTION I. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: 1.1 City. The City of Edina, County of Hennepin, State of Minnesota. 1.2 City Utility System. Facilities used for providing non -energy related public utility service owned or operated by City or agency thereof, including sewer and water service, but excluding facilities for providing heating, lighting or other forms of energy. 1.3 Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all, or part of the authority to regulate electric retail rates now vested in the Minnesota Public Utilities Commission. 1.4 Company. Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, its successors and assigns. 1.5 Electric Facilities. Electric transmission and distribution towers, poles, lines, guys, anchors, conduits, fixtures, and necessary appurtenances owned or operated by Company for the purpose of providing electric energy for public use. 1.6 Notice. A written notice served by one party on the other party referencing one or more provisions of this Ordinance. Notice to Company shall be mailed to the General Counsel, 414 Nicollet Mall, 5"' Floor, Minneapolis, MN 55401. Notice to the City shall be mailed to the City Administrator, City Hall, 481 West 50' Street, Edina, MN 55424. Either party may change its respective address for the purpose of this Ordinance by written notice to the other party. 1.7 Public Ground. Land owned by the City for park, open space or similar purpose, which is held for use in common by the public. 38 Ordinance No. 2015-12 Page 2 1.8 Public Way. Any street, alley, walkway or other public right-of-way within the City. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of 20 years from the date passed and approved by the City, the right to transmit and furnish electric energy for light, heat, power and other purposes for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future. For these purposes, Company may construct, operate, repair and maintain Electric Facilities in, on, over, under and across the Public Grounds and Public Ways of City, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to ordinance and to the further provisions of this franchise agreement. 2.2 Effective Date: Written Acceptance. This franchise agreement shall be in force and effect from and after passage of this Ordinance, its acceptance by Company, and its publication as required by law. The City, by Council resolution, may revoke this franchise agreement if Company does not file a written acceptance with the City within 90 days after publication. 2.3 Service and Rates. The service to be provided and the rates to be charged by Company for electric service in City are subject to the jurisdiction of the Commission. The area within the City in which Company may provide electric service is subject to the provisions of Minnesota Statutes, Section 2168.40. 2.4 Publication Expense. The expense of publication of this Ordinance will be paid by City and reimbursed to City by Company. 2.5 Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used, or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this franchise or for such other relief as may be permitted by law or equity for breach of contract, or either party may take any other action permitted by law. SECTION 3. LOCATION. OTHER REGULATIONS. 3.1 Location of Facilities. Electric Facilities shall be located, constructed and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System previously installed therein. Electric Facilities shall be located on Public Grounds as determined by the City. 39 Ordinance No. 2015-12 Page 3 Company's construction, reconstruction, operation, repair, maintenance and location of Electric Facilities shall be subject to permits if required by separate ordinance and to other reasonable regulations of the City to the extent not inconsistent with the terms of this franchise agreement. Company may abandon underground Electric Facilities in place, provided at the City's request, Company will remove abandoned metal or concrete encased conduit interfering with a City improvement project, but only to the extent such conduit is uncovered by excavation as part of the City improvement project. 3.2 Field Locations. Company shall provide field locations for its underground Electric Facilities within City consistent with the requirements of Minnesota Statutes, Chapter 216D. 3.3 Street Openings. Company shall not open or disturb any Public Ground or Public Way for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee. Permit conditions imposed on Company shall not be more burdensome than those imposed on other utilities for similar facilities or work. Company may, however, open and disturb any Public Ground or Public Way without permission from the City where an emergency exists requiring the immediate repair of Electric Facilities. In such event Company shall notify the City by telephone to the office designated by the City as soon as practicable. Not later than the second working day thereafter, Company shall obtain any required permits and pay any required fees. 3.4 Restoration. After undertaking any work requiring the opening of any Public Ground or Public Way, Company shall restore the same, including paving and its foundation, to as good a condition as formerly existed, and shall maintain any paved surface in good condition for one year thereafter. The work shall be completed as promptly as weather permits, and if Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground or Public Way in the said condition, the City shall have, after demand to Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five days, the right to make the restoration at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section 3.4, but the City hereby waives any requirement for Company to post a construction performance bond, certificate of insurance, letter of credit or any other form of security or assurance that may be required, under a separate existing or future ordinance of the City, of a person or entity obtaining the City's permission to install, replace or maintain facilities in a Public Way. 3.5 Avoid Damage to Electric Facilities. Nothing in this Ordinance relieves any person from liability arising out of the failure to exercise reasonable care to avoid damaging Electric Facilities while performing any activity. 3.6 Notice of Improvements. The City must give Company reasonable notice of plans for improvements to Public Grounds or Public Ways where the City has reason to believe that Electric Facilities may affect or be affected by the improvement. The notice must contain: (i) the nature and character of the improvements, (ii) the Public Grounds and Public Ways upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Ground or Public Way is involved, the 40 Ordinance No. 2015-12 Page 4 order in which the work is to proceed. The notice must be given to Company a sufficient length of time in advance of the actual commencement of the work to permit Company to make any necessary additions, alterations or repairs to its Electric Facilities. 3.7 Shared Use of Poles. Company shall make space available on its poles or towers for City fire, water utility, police or other City facilities upon terms and conditions acceptable to Company whenever such use will not interfere with the use of such poles or towers by Company, by another electric utility, by a telephone utility, or by any cable television company or other form of communication company. In addition, the City shall pay for any added cost incurred by Company because of such use by City. SECTION 4. RELOCATIONS. 4.1 Relocation of Electric Facilities in Public Ways. If the City determines to vacate a Public Way for a City improvement project, or at City's cost to grade, regrade, or change the line of any Public Way, or construct or reconstruct any City Utility System in any Public Way, it may order Company to relocate its Electric Facilities located therein if relocation is reasonably necessary to accomplish the City's proposed public improvement. Except as provided in Section 4.3, Company shall relocate its Electric Facilities at its own expense. The City shall give Company reasonable notice of plans to vacate for a City improvement project, or to grade, regrade, or change the line of any Public Way or to construct or reconstruct any City Utility System. If a relocation is ordered within five years of a prior relocation of the same Electric Facilities, which was made at Company expense, the City shall reimburse Company for non -betterment costs on a time and material basis, provided that if a subsequent relocation is required because of the extension of a City Utility System to a previously unserved area, Company may be required to make the subsequent relocation at its expense. Nothing in this Ordinance requires Company to relocate, remove, replace or reconstruct at its own expense its Electric Facilities where such relocation, removal, replacement or reconstruction is solely for the convenience of the City and is not reasonably necessary for the construction or reconstruction of a Public Way or City Utility System or other City improvement 4.2 Relocation of Electric Facilities in Public Ground. City may require Company, at Company's expense, to relocate or remove its Electric Facilities from Public Ground upon a finding by City that the Electric Facilities have become or will become a substantial impairment to the existing or proposed public use of the Public Ground. 4.3 Projects with Federal Funding. City shall not order Company to remove or relocate its Electric Facilities when a Public Way is vacated, improved or realigned for a right- of-way project or any other project which is financially subsidized in whole or in part by the Federal Government or any agency thereof, unless the reasonable non -betterment costs of such relocation are first paid to Company. The City is obligated to pay Company only for those portions of its relocation costs for which City has received federal funding specifically allocated for relocation costs in the amount requested by the Company, which allocated funding the City shall specifically request. Relocation, removal or rearrangement of any Company Electric Facilities made necessary because of a federally -aided highway project shall be governed by the provisions of Minnesota Statutes, Section 161.46, as supplemented or amended. It is understood that the rights herein granted to Company are valuable rights. 41 Ordinance No. 2015-12 Page 5 4.4 No Waiver. The provisions of this franchise apply only to facilities constructed in reliance on a franchise from the City and shall not be construed to waive or modify any rights obtained by Company for installations within a Company right-of-way acquired by easement or prescriptive right before the applicable Public Ground or Public Way was established, or Company's rights under state or county permit. SECTION S. TREE TRIMMING. Company may trim all trees and shrubs in the Public Grounds and Public Ways of City to the extent Company finds necessary to avoid interference with the proper construction, operation, repair and maintenance of any Electric Facilities installed hereunder, provided that Company shall save the City harmless from any liability arising therefrom, and subject to permit or other reasonable regulation by the City. SECTION 6. INDEMNIFICATION. 6.1 Indemnity of City. Company shall indemnify, keep and hold the City free and harmless from any and all liability on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Electric Facilities located in the Public Grounds and Public Ways. The City shall not be indemnified for losses or claims occasioned through its own negligence except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work The City shall not be indemnified if the injury or damage results from the performance in a proper manner, of acts reasonably deemed hazardous by Company, and such performance is nevertheless ordered or directed by City after notice of Company's determination. 6.2 Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such nonce. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City and Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. SECTION 7. VACATION OF PUBLIC WAYS. The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way. Except where required for a City improvement project„ the vacation of any Public Way, after the installation of Electric Facilities, shall not operate to deprive Company of its rights to operate and maintain such Electric Facilities, until the reasonable cost of relocating the same and the loss and expense resulting from such relocation are first paid to Company. In no case, however, shall City be liable to Company for failure to specifically preserve a right-of-way under Minnesota Statutes, Section 160.29. 42 Ordinance No. 2015-12 Page 6 SECTION 8. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. SECTION 9. FRANCHISE FEE. 9.1 Fee Schedule. During the term of the franchise hereby granted, and in lieu of any permit or other fees being imposed on Company, the City may impose on Company a franchise fee set forth in a separate ordinance from each customer in the designated Company Customer Class. 9.2 Separate Ordinance. The franchise fee shall be imposed by a separate ordinance duly adopted by the City Council, which ordinance shall not be adopted until at least 90 days after written notice enclosing such proposed ordinance has been served upon Company by certified mail. The fee shall not become effective until the beginning of a Company billing month at least 90 days after written notice enclosing such adopted ordinance has been served upon Company by certified mail. Section 2.5 shall constitute the sole remedy for solving disputes between Company and the City in regard to the interpretation of, or enforcement of, the separate ordinance. No action by the City to implement a separate ordinance will commence until this Ordinance is effective. A separate ordinance which imposes a lesser franchise fee on the residential class of customers than the maximum amount set forth in Section 9.1 above shall not be effective against Company unless the fee imposed on each other customer classification is reduced proportionately in the same or greater amount per class as the reduction represented by the lesser fee on the residential class. 9.3 Terms Defined. For the purpose of this Section 9, the following definitions apply: 9.3.1 "Customer Class" shall refer to the classes listed on the Fee Schedule and as defined or determined in Company's electric tariffs on file with the Commission. 9.3.2 "Fee Schedule" refers to the schedule in Section 9.1 setting forth the various customer classes from which a franchise fee would be collected if a separate ordinance were implemented immediately after the effective date of this franchise agreement. The Fee Schedule in the separate ordinance may include new Customer Class added by Company to its electric tariffs after the effective date of this franchise agreement. 9.4 Collection of the Fee. The franchise fee shall be payable quarterly and shall be based on the amount collected by Company during complete billing months during the period for which payment is to be made by imposing a surcharge equal to the designated franchise fee for the applicable customer classification in all customer billings for electric service in each class. The payment shall be due the last business day of the month following the period for which the 43 Ordinance No. 2015-12 Page 7 payment is made. The franchise fee may be changed by ordinance from time to time; however, each change shall meet the same notice requirements and not occur more often than annually and no change shall require a collection from any customer for electric service in excess of the amounts specifically permitted by this Section 9. The time and manner of collecting the franchise fee is subject to the approval of the Commission. No franchise fee shall be payable by Company if Company is legally unable to first collect an amount equal to the franchise fee from its customers in each applicable class of customers by imposing a surcharge in Company's applicable rates for electric service. Company may pay the City the fee based upon the surcharge billed subject to subsequent reductions to account for uncollectibles, refunds and correction of erroneous billings. Company agrees to make its records available for inspection by the City at reasonable times provided that the City and its designated representative agree in writing not to disclose any information which would indicate the amount paid by any identifiable customer or customers or any other information regarding identified customers. 9.5 Equivalent Fee Requirement. The separate ordinance imposing the fee shall not be effective against Company unless it lawfully imposes and the City monthly or more often collects a fee or tax of the same or greater equivalent amount on the receipts from sales of energy within the City by any other energy supplier, provided that, as to such a supplier, the City has the authority to require a franchise fee or to impose a tax. The "same or greater equivalent amount" shall be measured, if practicable, by comparing amounts collected as a franchise fee from each similar customer, or by comparing, as to similar customers the percentage of the annual bill represented by the amount collected for franchise fee purposes. The franchise fee or tax shall be applicable to energy sales for any energy use related to heating, cooling or lighting, or to run machinery and appliances, but shall not apply to energy sales for the purpose of providing fuel for vehicles. If the Company specifically consents in writing to a franchise or separate ordinance collecting or failing to collect a fee from another energy supplier in contravention of this Section 9.5, the foregoing conditions will be waived to the extent of such written consent. SECTION 10. PROVISIONS OF ORDINANCE. 10.1 Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 10.2 Limitation on Applicability. This Ordinance constitutes a franchise agreement between the City and Company as the only parties, and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. SECTION 11. AMENDMENT PROCEDURE. Either party to this franchise agreement may at any time propose that the agreement be amended to address a subject of concern and the other party will consider whether it agrees that 44 Ordinance No. 2015-12 Page 8 the amendment is mutually appropriate. If an amendment is agreed upon, this Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company's written consent thereto with the City Clerk within 90 days after the date of final passage by the City of the amendatory ordinance. SECTION 12. PREVIOUS FRANCHISES SUPERSEDED. This franchise supersedes any previous electric franchise granted to Company or its predecessor. First Reading: Second Reading: Published: Attest Debra A. Mangen, City Clerk Please publish in the Edina Sun Current on Send two affidavits of publication Bill to Edina City Clerk James B. Hovland, Mayor 45 To: MAYOR AND COUNCIL From: Scott H. Neal, City Manager Date: September 1, 2015 Subject: Partners in Energy Program — Planning Team Appointments Action Requested: Appoint Members to the Partners in Energy Planning Team. Agenda Item M VII. D. Action Discussion ❑ Information ❑ Information / Background: On June 17 Council adopted a Memorandum of Understanding with Xcel Partners in Energy to join the Partners in Energy program to assist and support the development and implementation an energy action plan. The Partners in Energy program requires the City to convene a planning team to work with Xcel staff and contractors. At its August 5 Meeting, Council directed staff to solicit volunteers to form a planning team with the following membership: • Three Energy and Environment Commission members appointed by the commission. • Three at -large citizen members appointed by Council • Two City staff members appointed by City Manager • One members appointed by Chamber of Commerce • One member appointed by 50 & France Association • One member appointed by the School District Staff and Council solicited volunteers though media and professional contacts. Volunteer applications are attached. There are six applications for the three at -large citizen members. Attachments: Volunteer Applications G:APW\CENTRAL SVCS\ENVIRONMENT DIVVEnergyVPartners In Energy Plan ningV1 50901 Partners Energy Planning Tearn.docx City of Edina • 4801 W. 50th St. • Edina, MN 55424 46 �ct�,9l'v�1t CITY OF EDINA o Gp ENVIRONEMENTAL PURCHASING POLICY H� o .1Y ,rftvttA't Purpose and Scope The City of Edina Environmental Purchasing Policy is a guide to the selection of goods and services that have minimal impact on the environment. The City recognizes that every purchased product or service affects the environment throughout its life -cycle — from the extraction of raw materials, the manufacturing and transportation of products, to their use and disposal. Careful purchasing decisions use natural resources more efficiently, can lead to significant savings, protect our environment, and increase demand for better products. Specifically, the Policy is adopted in order to: • conserve natural resources, including water and energy, • eliminate or reduce the use of toxic and hazardous compounds, • reduce materials that are landfilled or incinerated, • lower overall costs by addressing full life -cycle cost accounting, • leverage buying power, • assess long term financial/market changes, • invest in technological advances City of Edina departments and employees make purchasing decisions within their current budgets. These budget realities will often preclude the use of products that are greener but more expensive unless "budget relief' is granted to those departments by City Management and/or the City Council. This policy encourages City departments to undertake cost/benefit trade-off analyses and bring recommendations for spending more money for greener outcomes to City Management and the City Council where that is prudent stewardship of the City's resources. This policy will apply to all City departments and employees. This policy is subject to the Municipal Contracting Law (MN Statue 471.345), the Presidential Executive Order 13 10 1, and all other applicable laws and ordinances. Definitions For the purpose of this Policy, the following definitions and abbreviations shall apply: • ASTM: American Society for Testing and Materials • Bio -based product A product using biological or renewable agricultural (plant, animal or marine) or forestry materials. • Biodegradable: The ability of a substance, material or product ingredient to readily decompose by the action of microbes. • Carcinogen: A chemical that causes cancer. • CFL: Compact Fluorescent Lamp. • Energy Star., An energy efficiency product labeling program by the EPA (http://www.ener&star gov . • EPEAT.• Electronic Product Environmental Assessment Tool; an on-line tool helping institutional purchasers select and compare electronic equipment such as computers and monitors based on their environmental attributes. • Forest Stewardship Council. A global non-profit organization that certifies responsible forest management (http://fscus oWhtml/). • IPM: Integrated Pest Management; the use of a combination of pest control methods including improved sanitation, mechanical, physical, biological, or chemical means. 48 Name Email Role Phone Qualifications One of the big goals I took away from the Vision Edina exercise was the need to take what we have here in Edina and transform it into 21st 1 Carolyn Jackson biandciCdaol.com 2 Zakery Kroschel zakeryl@gmail.com Consider for appointment Consider for appointment 952-836-1770 612-325-5138 Marshall Consider for 3 Silberstein marshal lsil@gmaiLcom appointment 952-210-1050 rozy.eastaugh@gmail.com Consider for 4 Roy Jenson rovsalt789(dDearthlink.net appointment 612-723-6602 Chamber of Consider for 5 George Rea georgereasr@gmail.com appointment 612-382-8147 century utility without losing its 20th century appeals/assets. Energy efficiency is a great way to do this. 2. 1 heard a presentation from the Center for Energy Efficiency and was very excited to learn how achievable energy efficiency can be. 3.1 want to serve my community, and I love to save money and energy. Improving the energy efficiency of our communities is extremely important. By reducing our draw on the power grid, we reduce public expenditures on energy (savings to the taxpayer), while also reducing carbon emissions and the need for expansion — or construction of new — power -generating facilities utilizing technologies with short (coal) or long-term (nuclear, etc.) environmental implications. I believe that the key to fostering widespread acceptance of programs desig ned to reduce power consumption is to make them as low cost and transparent to the residents of the community as possible while focusing on minimizing the aesthetic impact of these changes to the community. There are many changes in technology that can be utilized to reduce power consumption without changing the appearance of our streets, neighborhoods and buildings (the adoption of LED streetlights, building lighting, etc). That being said, the key to making these options successful is to mitigate or eliminate the potential unintended consequences of the program being implemented. The key to successful implementation is to understand the products being used to reduce consumption, and to make educated choices that keep the above- mentioned goals in mind. I have seen similar programs in other communities come under fire over issues that could very easily have been avoided by the proper specification being used in product selection. Things like selection of the proper Kelvin temperature in lighting (which not only affects the appearancl a of lighting, but can also disrupt and shift sleep patterns in residents) can be the difference between a program that is considered a "win" by all of the residents of a community and one that is met with push -back and resistance. With a business background in the LED lighting space, I believe that I bring a valuable viewpoint and knowledge base to the discussion, and would like to utilize those attributes to benefit my community. I am a retired, former Minnesota State Colleges & Universities IT professional (worked in the MNSCU System Office in St. Paul) and long time Edina resident (35 years). Since retiring I find myself wanting to give back to my community as a volunteer. Energy use, consumption, alternative sources, and hybrid engines are long time interests and hobbies. I belong to a couple of non-profit organizations; MN Renewable Energy Society and Midwest Renewable Energy Associ ation. Edina City Council woman Mary Brindle can vouch for me, as our friendship goes back to Cub Scouts, where our children first met. My son Josh graduated the Edina School system in 2000 and is now practices medicine in the Twin Cities. Thus 1 feel obligated to give back to my city and home. Thank you for your consideration. As a recently retired faculty member at the University of St. Thomas School of Engineering, I have taught classes in Energy Management, Engineering Economics as well as a broad technical knowledge of the tradeoffs involving energy sources and uses. Beyond the technical, I also have a deep interest in energy policy at the national level all the way down to the individual responses to any local policy changes. As a 35 year resident of Edina, I'd like to help the City prog ress in any area that I am qualified to assist in. 30 Year Resident, Experience with energy efficiency projects as a facility manager for St. Anthony athletic club, Semi retired and want to give back to the community. My passion for environmental action was spurred by a summer camp I attended, which included educational lectures and lively discussions surrounding the topic of climate change and clean energy solutions. It was led by J. Drake Hamilton, the Science Policy Director for a nongovernmental organization called Fresh Energy, and Patrick Hamilton, the Director of Global Change Initiatives at the Science Museum of Minnesota. After learning about the pressing problem of carbon emissions around the world, Obama's recent announcement of the Clean Power Plan, and the practical strategies we must continue to use to fight global warming, I was both fascinated and motivated. I've been looking for ways to apply my knowledge and passion to helping the Edina community and school district to expand its clean energy sources and imagine, design, and implement a more sustainable future. I am a junior at Edina High School, and I've always loved science and engineering. I think having a youth voice in this process is essential for moving forward with action in our community and for future generations. I did not see the Sun Current announcement in time, so I know this is past the formal application deadline, but I hope you 952-288-6118 consider my application so I can contribute as much as I can. 612-623-2462 Consultant working with The Link development I follow and support energy technologies, installed Solar at Grandview Tire and helped implement the PACE program in Edina. I am not a 952-944-1119 resident, but a business owner in Edina 415-519-0195 Energy and Environment Commissioner / Appointed By Commission 952-903-5224 Energy and Environment Commissioner / Appointed By Commission 651-757-2722 Energy and Environment Commissioner / Suggested by Council Member Staunton 952-848-4015 Appointed By School District 952-903-5713 Appointed By City Manager _ 952-826-0407 Appointed By City Manager 47 Consider for 6 Rozy Eastaugh rozy.eastaugh@gmail.com appointment 7 Kristina Smitten ksmitten@smittengroup.com Chamber of 8 Rick Murphy rick.murohv@murohvauto.com 50th/France 9 Richard Manser richardmanser@icloud.com EEC 10 Sarah Zarrin sarah.f.zarrin@seagate.com EEC 11 Bill Sierks bill.sierks@state.mmus EEC 12 Curt Johanson Curt.Johanson@edinaschools.org School District 13 Ross Bintner rbintner@edinamn.gov City Staff 14 Bill Neuendor BNeuendorf@EdinaMN.gov City Staff century utility without losing its 20th century appeals/assets. Energy efficiency is a great way to do this. 2. 1 heard a presentation from the Center for Energy Efficiency and was very excited to learn how achievable energy efficiency can be. 3.1 want to serve my community, and I love to save money and energy. Improving the energy efficiency of our communities is extremely important. By reducing our draw on the power grid, we reduce public expenditures on energy (savings to the taxpayer), while also reducing carbon emissions and the need for expansion — or construction of new — power -generating facilities utilizing technologies with short (coal) or long-term (nuclear, etc.) environmental implications. I believe that the key to fostering widespread acceptance of programs desig ned to reduce power consumption is to make them as low cost and transparent to the residents of the community as possible while focusing on minimizing the aesthetic impact of these changes to the community. There are many changes in technology that can be utilized to reduce power consumption without changing the appearance of our streets, neighborhoods and buildings (the adoption of LED streetlights, building lighting, etc). That being said, the key to making these options successful is to mitigate or eliminate the potential unintended consequences of the program being implemented. The key to successful implementation is to understand the products being used to reduce consumption, and to make educated choices that keep the above- mentioned goals in mind. I have seen similar programs in other communities come under fire over issues that could very easily have been avoided by the proper specification being used in product selection. Things like selection of the proper Kelvin temperature in lighting (which not only affects the appearancl a of lighting, but can also disrupt and shift sleep patterns in residents) can be the difference between a program that is considered a "win" by all of the residents of a community and one that is met with push -back and resistance. With a business background in the LED lighting space, I believe that I bring a valuable viewpoint and knowledge base to the discussion, and would like to utilize those attributes to benefit my community. I am a retired, former Minnesota State Colleges & Universities IT professional (worked in the MNSCU System Office in St. Paul) and long time Edina resident (35 years). Since retiring I find myself wanting to give back to my community as a volunteer. Energy use, consumption, alternative sources, and hybrid engines are long time interests and hobbies. I belong to a couple of non-profit organizations; MN Renewable Energy Society and Midwest Renewable Energy Associ ation. Edina City Council woman Mary Brindle can vouch for me, as our friendship goes back to Cub Scouts, where our children first met. My son Josh graduated the Edina School system in 2000 and is now practices medicine in the Twin Cities. Thus 1 feel obligated to give back to my city and home. Thank you for your consideration. As a recently retired faculty member at the University of St. Thomas School of Engineering, I have taught classes in Energy Management, Engineering Economics as well as a broad technical knowledge of the tradeoffs involving energy sources and uses. Beyond the technical, I also have a deep interest in energy policy at the national level all the way down to the individual responses to any local policy changes. As a 35 year resident of Edina, I'd like to help the City prog ress in any area that I am qualified to assist in. 30 Year Resident, Experience with energy efficiency projects as a facility manager for St. Anthony athletic club, Semi retired and want to give back to the community. My passion for environmental action was spurred by a summer camp I attended, which included educational lectures and lively discussions surrounding the topic of climate change and clean energy solutions. It was led by J. Drake Hamilton, the Science Policy Director for a nongovernmental organization called Fresh Energy, and Patrick Hamilton, the Director of Global Change Initiatives at the Science Museum of Minnesota. After learning about the pressing problem of carbon emissions around the world, Obama's recent announcement of the Clean Power Plan, and the practical strategies we must continue to use to fight global warming, I was both fascinated and motivated. I've been looking for ways to apply my knowledge and passion to helping the Edina community and school district to expand its clean energy sources and imagine, design, and implement a more sustainable future. I am a junior at Edina High School, and I've always loved science and engineering. I think having a youth voice in this process is essential for moving forward with action in our community and for future generations. I did not see the Sun Current announcement in time, so I know this is past the formal application deadline, but I hope you 952-288-6118 consider my application so I can contribute as much as I can. 612-623-2462 Consultant working with The Link development I follow and support energy technologies, installed Solar at Grandview Tire and helped implement the PACE program in Edina. I am not a 952-944-1119 resident, but a business owner in Edina 415-519-0195 Energy and Environment Commissioner / Appointed By Commission 952-903-5224 Energy and Environment Commissioner / Appointed By Commission 651-757-2722 Energy and Environment Commissioner / Suggested by Council Member Staunton 952-848-4015 Appointed By School District 952-903-5713 Appointed By City Manager _ 952-826-0407 Appointed By City Manager 47 • PBT: Persistent, Bio accumulative Toxic; pollutants that are toxic, persist in the environment and bioaccumulate in food chains and, thus, pose risks to human health and ecosystems • Petroleum-based organic solvents: Chemicals derived from petroleum capable of dissolving or dispersing other substances and are common ingredients in cleaning and degreasing products. • Post -consumer recycled content: Refers to an end product containing material that has completed its life cycle as a consumer item and would otherwise have been disposed of as a solid waste. • Product lifecycle considerations: Refers to the environmental effects of a product through raw materials acquisition, manufacturing, distribution, use, maintenance and disposal. • Processed -chlorine free paper. Refers to paper that is manufactured using a percentage of post- consumer recycled paper fiber and is whitened without adding chlorine or chlorine derivatives. • Recovered Material. Fragments of products or finished products of a manufacturing process that include pre -consumer and post -consumer material. • VOCs: Volatile organic compounds are organic chemical compounds that have high enough vapor pressures under normal conditions to significantly vaporize and enter the earth's atmosphere • Water Sense: A water conservation product labeling program sponsored by the EPA. Background The City of Edina has an opportunity to serve as a community model for environmental leadership by incorporating environmental considerations in public purchasing that reduce its burden on the local and global environment, remove unnecessary hazards from its operations, protect public health, reduce costs and liabilities, and help develop markets for environmentally responsible products. These environmental considerations will join existing cost and efficacy factors that city employees consider in their stewardship of taxpayer funds. The Edina Environmental Purchasing Policy has been developed with advice from the Energy and Environment Commission, whose duties include "examining and recommending changes in City purchases and operations to conserve energy". General Policies The City Manager shall select a city official ("Task Force Leader") to coordinate the implementation of the Edina Environmental Purchasing Policy and will establish a special interdepartmental Environmental Purchasing Task Force (hereinafter "the Task Force") with representatives from Administration, Assessing, Building Inspections, Communications & Marketing, Engineering & Public Works, Finance, Fire, Health, Park & Recreation, Planning and Police, and other relevant departments/ operations to: • Identify opportunities for environmental purchasing initiatives and the trade-offs involved (e.g., cost, ability to meet specifications for product effectiveness, etc.) • Provide a forum for open discussion by affected personnel • Educate and inform staff about the environmental purchasing program The Task Force shall meet quarterly or as needed following the adoption of this policy. The Task Force shall include a member of the Energy and Environment Commission on an advisory role on as needed basis. Research, Planning and Education The Task Force shall research opportunities to: • continuously expand the purchase of environmentally preferable products within parameters set by City Management, particularly budgets • identify environmentally preferable alternatives and the trade-offs involved in their adoption • recommend goals to practice alternative processes within the City of Edina operations that will reduce the use/disposal of hazardous substances and will promote resource conservation 49 • collect and maintain up-to-date information regarding manufacturers, vendors, and other sources for locating/ordering environmentally preferable products within mandates of City and State purchasing laws. The Task Force and/or Task Force Leader shall provide applicable information to the City Departments. The Task Force Leader shall submit annual reports to the City Manager, City Council and Energy and Environment Commission regarding the status of this policy's implementation. This report shall include total purchases of environmentally preferable products by each department, results of designated product evaluations, analysis and recommendations of more environmental but more expensive products and financial data on costs/savings resulting from implementation of this policy. Identification of Products and Services Source Reduction 1. The City will institute practices that reduce waste and result in the purchase of fewer products whenever practicable and cost-effective, but without reducing safety or workplace quality, including but not limited to: • communicating electronically instead of printing to the greatest degree possible given some residents and city workers do not have email • photocopying and printing double -sided • streamlining and computerizing forms • printing of documents and reports only as they are needed and required by state mandated record retention policies • using long -life products with service agreements supporting maintenance and repair • sharing equipment and occasional use items • choosing durable products rather than disposable • buying in bulk, whenever storage is available and operations allow it • reusing products such as file folders, storage boxes, office supplies, and furnishings. • using washable and reusable dishes and utensils • reducing the use of disposable batteries by purchasing rechargeable batteries for battery- operated devices when application and cost-effectiveness permit (e.g., batteries used by water meters, fire department air packs and other life critical applications, police radios, etc. are not included in this policy) 2. The City will purchase remanufactured products whenever practicable, but without reducing safety, quality or effectiveness. Examples of remanufactured products are laser toner cartridges, tires, furniture, equipment and automotive parts. 3. All buyers will attempt to evaluate life -cycle product costs in comparing product alternatives, when feasible. This includes comparison of total costs expected during the time of ownership, including, but not limited to, acquisition, warranties, operation, supplies, maintenance, disposal costs and expected lifetime. 4. The City will require to the extent practical, that surplus or outdated electronic equipment be designated for reuse and or recycling except where constrained by Minnesota laws mandating equipment disposal 5. Vendors will be encouraged whenever practical to take back and reuse pallets and packaging materials. 6. The city will avoid usage of single -use bottled water wherever practical (e.g., police and fire departments must have water in the field). Single -use bottled water will be available for sale at Edina City -owned facilities until City Council decides otherwise given the large financial cost to the City. Recycled Content Products I. Printing paper, office paper, and paper products shall contain the highest postconsumer content practical and within budgets, but ideally no less than the minimum recycled content standards established by the US EPA Comprehensive Procurement Guidelines. 50 2. Janitorial paper products will contain the highest postconsumer content practical and within budgets. Ideally this is no less than the minimum recycled content standards established by the US EPA Comprehensive Procurement Guidelines. 3. Materials and products such as those for construction, landscaping, parks and recreation, transportation, vehicles, miscellaneous, and non -paper office products, will contain the highest postconsumer content that meets specifications and budgets and is available, or, when postconsumer material is impractical for a specific type of product/application, contain substantial amounts of recovered material. Ideally this is no less than the minimums established by the US EPA Comprehensive Procurement Guidelines. 4. When specifying asphalt concrete, aggregate base or Portland cement concrete for road construction projects, the City will use recycled, reusable or reground materials when they meet specifications and are available and cost-effective. S. To the greatest extent practical and within budgets, the City will specify and purchase recycled - content transportation products, including signs, cones, parking stops, and barricades, and other recycled products approved by the Minnesota Department of Transportation. 6.The City will purchase re -refined lubricating and industrial certified by the American Petroleum Institute (API) oil for use in its vehicles and other equipment whenever practical, meets specifications/warrantees and cost-effective. 7. The City will purchase low VOC paint meeting Green Seal or other equivalent environmental standard for recycled content latex paint whenever practical and cost-effective. Forest Conservation To the greatest extent practical and within budgets, the City will not procure wood products such as lumber and paper that originate from forests harvested in an environmentally unsustainable manner. The City will give preference, within state procurement laws, to wood products that are certified to be sustainability by independent third -party auditors, and that meet standards equivalent to, or stricter than, those of the Forest Stewardship Council certification Toxics and Pollutants I. When making a choice among comparable products in terms of effectiveness and cost, the City will favor those products whose production, use, and disposal involve fewer hazardous materials. The City will avoid: • carcinogens, neuro -toxicants and reproductive toxins • PBT, including, but not limited to, lead, mercury, dioxins and furans • compounds that are acutely toxic to humans or aquatic life, corrosive to the skin or eyes • substances that contribute to the production of photochemical smog, tropospheric ozone production, or poor indoor air quality 2. The City will review its Integrated Pest Management (IPM) Plan in regard to those practices for indoor and outdoor areas that include chemical controls, with the goal of constantly lowering its use of chemicals, adopting bio -based herbicides, and providing on-going training for City staff. Purchases of materials and services made by the City will be consistent with its revised IPM policies and budgets 3. When maintaining buildings, the City will attempt to use products with the lowest amount of VOCs, and low or no urea formaldehyde. Examples of such products include paint, carpet, adhesives, furniture and casework within budget restrictions and product ability to meet specifications. 4. The City will attempt to reduce or eliminate its use of products that contribute to the formation of dioxins and furans within budget restrictions. Examples are: • finding safer alternatives to products that use polyvinyl chloride (PVC) such as, but not limited to, office binders, furniture, flooring, and medical supplies, whenever practical, • purchasing paper, paper products, and janitorial paper products that are unbleached or that are processed without chlorine or chlorine derivatives, whenever practical. S. The City will purchase products and equipment with no lead or mercury whenever available and cost effective. For products that contain lead or mercury, Edina will give preference to those products with lower quantities of these metals and to vendors with established lead and mercury recovery programs. CFLs, which contain mercury, will be recycled. 51 6. The City will specify that computers and monitors purchased or leased meet, at a minimum, all EPEAT environmental criteria designated as "required" by the IEEE 1680 Standard for the En 7. When replacing vehicles, the City will lease or purchase only the most fuel-efficient models available that are suitable for each task and budget and will minimize the number of vehicles purchased through use of car sharing and carpooling. 8. When replacing vehicles, the City will consider less -polluting alternatives to the vehicles that are being replaced. 9. All City Departments and Agencies are prohibited from purchasing or acquiring polystyrene foam disposable food service ware and where affordable will use biodegradable or compostable disposable food service ware. 10. Compostable plastic and biodegradable plastics will be used whenever they are practical and economic. 11. The purchase of all pentachlorophenol, arsenic and creosote treated wood by the City of Edina is prohibited. 12. The City will avoid purchasing products containing brominated flame retardants (BFRs), bisphenol-A, and phthalates wherever practical. 13. The City will reduce the use of salt and other toxics in the cleaning and snow removal of hard surfaces when feasible in terms of safety. Energy and Water Savings 1. Where applicable and cost effective, energy-efficient equipment will be purchased with the most up- to-date energy efficiency functions. When necessary, the City will train equipment operators and maintenance personnel in the proper enabling and use of energy efficient and sleep mode functions on their equipment. 2. All appliances and products purchased by the City and for which the US EPA Energy Star certification is available and cost effective, will meet Energy Star certification. Typically, this would include lighting, heating and cooling systems, exhaust fans, water heaters, computers, exit signs, and appliances. 3. When Energy Star labels are not available, choose energy efficient products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program if cost effective. 4 The City will purchase water -saving products whenever practical and cost effective and for which the US Water Sense certification is available. This includes, but is not limited to, high-performance fixtures like toilets, waterless urinals, low -flow faucets and aerators, and upgraded irrigation systems. Green Building - Construction and Renovations 1. All building and renovations undertaken by the City will follow green building practices for design, construction, and operations where practical and economic. 2. The City will purchase high efficiency cooling and heating equipment and motion sensitive lighting, whenever practical and economic. Waste Minimization 1. The City will prefer packaging that is reusable, recyclable or compostable, when suitable uses and programs exist for these materials and are cost effective. 2. Vendors will be encouraged to take back and reuse pallets and packaging materials. 3. The City will dispose of electronic equipment, including but not limited to computers, monitors, printers, and copiers, or use disposal companies that will take back equipment for reuse or dispose them according to certified environmentally safe recycling if cost effective and satisfactory under public equipment disposal laws. 4. Whenever practical, the City will provide City buildings and parks with containers for the recycling paper, glass, plastics and organics. Landscaping I. Workers and contractors providing landscaping services for the City will employ sustainable landscape management practices whenever practical, including: • Using IPM, including minimal pesticide use 52 • Fertilizing only as needed, as indicated by a soil analysis. Slow release and/or organic fertilizers are preferred • Recycling plant debris by composting and/or maintaining a layer of mulch under all trees, shrubs and groundcovers and in all open areas wherever practical and economic. 2. Plants should be selected to minimize waste by choosing species that are appropriate to the microclimate; species that can grow to their natural size in the allotted space and perennials rather than annuals. Native and drought -tolerant plants that require no or minimal watering once established are preferred. 3. To the greatest extent practical and economic, the City will not procure mulch products that originate from virgin forest products. When practical, the City will give preference to mulch products that are produced on-site or from regionally generated plant debris. 4. To the greatest extent practical and economic, the City will procure compost that is produced from feedstock that includes at least 509/o, by volume, regionally generated plant debris and/or food waste and less than 0.5% by volume, physical contaminants. 5. Minimal use of hardscapes and landscape structures, constructed of recycled content materials, is encouraged. Concrete substitutes are encouraged for walkways, such as rosin emulsion paving or other porous materials if practical and economic. Bio -Based Products I. Vehicles fuels made from plant -based contents (e.g. bio -diesel) are encouraged whenever practical in terms of cost and specification unless they are determined to be less environmentally friendly than the alternative. 2. Paper, paper products and construction products made from non -wood, plant -based contents and residues are encouraged whenever practical. Producer ResponsibilitX The City will, whenever practical, favor products that are manufactured by companies that take financial and/or physical responsibility for collecting, recycling, reusing, or otherwise safely disposing of their products and packaging at the end of their useful life to the greatest degree allowed by state and city procurement laws. Renewable EnecU and Greenhouse Gas Reductions 1. The City will commit to reducing energy use as much as feasible and the remaining energy needs will be met by renewable, minimally polluting, energy sources as much as is practical and economic. 2. As it becomes practical and economic, the City will attempt to reduce and record greenhouse gas emissions. Substitution Process The City will work with their various suppliers to encourage those suppliers to bring information and ideas on environmentally and preferable alternatives for currently specified products that are readily available, cost effective and can perform for the intended use. The City will follow applicable State and Local procurement laws to make substitutions where possible. 53 Environmental Purchasing Policy Report January 9, 2013 54 Department Building Maintenance/ Police — Courtney Heyda Action • Utensils- Biodegradable • Roll Towels- made in part with recycled fibers. Meets EPA standards . Bath Tissue -contains 40% recycled fibers . Paper Towels C-fold-100%recycled made in part with recycled fibers. • Paper Plates- made in part with recycled fiber • Paper Soup Bowls and Coffee Cups -made in part with recycled fiber • Century Floor Soap -ph neutral cleaner biodegradable wetting agent See additional report (attached) Fire Department • We buy cleaning materials and firefighting foam in bulk and store it at the — Darrell Todd fire stations. We buy concentrated cleaning chemicals and dilute them on site using re -Tillable spray bottles. • We use re -usable dishes, cups and utensils and wash them at the stations. Paper plates and cups are only used for large gatherings. • Janitorial paper products meet EPA guidelines for recycled content. • We provide containers to collect recyclable materials and have a separate dumpster for disposal of such materials. How can we improve: • Work with pest control company to reduce the use of chemical agents • Work with Parks Department to assure fertilizing of lawn is based on soil analysis. Finance • Electronic Records - Laserfiche. It's not really a Finance Department Department — Eric project yet, but I wanted to make sure it gets in the conversation Roggemann because it will reduce paper use. The Finance portion is intended to include electronic Accounts Payable records sometime in 2014 (hopefully). Most likely after this is implemented we will still receive paper invoices from vendors. Eventually if we purchase an additional module we could probably receive electronic invoices as well. Timing and implementation will depend on budget and staff resources. • Accounts Payable ACH payments. After an invoice is entered into our AP system we currently cut a paper check and mail it. We are working on a project with Wells Fargo and LOGIS that would allow us to sign up interested vendors to receive an electronic "ACH" payment on approved invoices. There would be no paper check and no postal service delivery, so fewer carbons would be released. In addition, some of our vendors will be very excited to be paid this way, which has an indirect financial benefit to the City. This project has started with implementation expected in early 2014. • Electronic timecards. During 2013 we added about 200 employees to our electronic timecard system, which helps us eliminate the paper timecard that employees turn in to payroll and also the paper advice that payroll returns to the employee. 2 pieces of paper saved X 200 employees X 26 payrolls = about 10,400 pieces of paper per year saved. It's also a more efficient process for staff. We intend to expand use of PM electronic timecards to even more employees in the future, but there are other projects that need to happen first. Online utility billing (eUB). Currently in testing, this system will allow residents to view and pay their water bill online. Customers who choose to sign up will be required to accept an electronic copy of their bill and will not receive a paper copy. They still have the option to pay with a check, but I'm betting most people who sign up will pay electronically as well. This project will have both environmental and financial benefits for the City. It will also make some of our customers extremely happy. We are excited about this one! Go -live depends mostly on LOGIS right now but could happen in a matter of weeks. Ideas to spread the word about the policy: • The extranet will probably help • The budget. Some of our departments are using environmentally -friendly performance measures and goals that we can promote in a positive way. Maybe more could? Engineering — • Leverage buying power and reduce the use of toxic and hazardous Ross Bitner chemicals: We began bidding and organizing aquatic plant management in 2012 resulting in competitive prices and reduced need for residents to independently contract or carry out aquatic plant management and herbicide application in waters. While this is a direct herbicide application done in public waters, it is done by professional applicators in accordance with DNR permits. • Assess long term finance/market changes and address full lifecycle accounting: We have assessed asset values for all city infrastructure. We apply new technologies in trenchless utility installation, and robotic rehabilitation of underground pipe. These practices are considerable less disruptive to residents, increasingly cost effective, and reduce the need for energy intensive excavation and rehabilitation of surface infrastructure. Lower overall cost and conserve natural resources: We applied a new sustainability rating system and public and stakeholder engagement effort in our 54th street State aid road reconstruction project. This practice brought sustainability comprehensively into the decision making structure for a road project the first time, and engaged project planners and engineers to creatively plan this project to reduce environmental impact while maintaining and increasing quality of life for residents. Energy and water savings, renewable energy and greenhouse gas: Engineering have been named program administrator for the Edina Emerald Energy Program and has also provided support to the public works department on building energy systems efficiency. Recycled content products, No. 4 Road base recycled material: All projects specific the use of recycled concrete or bituminous base course material. This change has helped reduce trucking costs and associated diesel emissions in neighborhoods during construction. Toxics and pollutants # 7, Vehicle replacement: When it considered 56 adding a new pool vehicle, we considered the purchase of a hybrid or electric vehicle. The incremental costs of these vehicle choices were prohibitive, but we applied for an MPCA grant to pay for the incremental cost increase. Engineering is now demoing the first electric vehicle in the City of Edina fleet. This change has a somewhat uncertain benefit to total carbon emissions, but it runs very clean in the local environment and results in a minor local air quality emission reduction to our operations. The vehicle should also be cheaper to operate and maintain than an equivalent gas engine. (I photo) • Landscaping #2, Selecting plants to minimizing waste by choosing species appropriate to the climate: We have replaced the use of sod with hydroseed in neighborhood street reconstruction program. This change has reduce costs and provided a better finished lawn product for residents. The change also means less land use for sod farms, and less trucking associated with delivering the sod to the job site. • Landscaping #I, Engineering has contracted for maintenance of the Prairie and bioretention features at the 7450 Metro public works building. The contractor Applied Ecological Services uses IPM, and pesticides are not used. Herbicide application is only spot sprayed at individual invasive species. No fertilization or irrigation is required, and mower use is down to two times per year. This landscape change is much more sustainable than the standard practices and has resulted in many environmental benefits. This fall a Red tail hawk even stopped during its migration to hunt the prairie. (2 photos) 57 58 can we better communicate this policy We will address the policy at our weekly staff meeting and reinforce its use though our interactions with the EEC on the Envision infrastructure sustainability rating system. Proposed Changes to Policy • None. Parks — Susan Faus Energy & Water Savings • Installed timers on natural gas fueled radiant heaters. By turning off the heaters we are maintaining an overall cooler space, which in turn maintains ice temperatures and provides a savings in electricity. • Replaced inefficient metal halide bulbs with more efficient LED bulbs. • Replaced pool boiler and water heaters with more energy efficient models. • Installed motion sensitive lighting in offices, bathrooms, and other work areas. • Installed timers on sinks and showers in restrooms to reduce water waste. • Replaced inefficient refrigerators with new EPA energy star certification model. • Replaced indoor wood burning fireplaces with more efficient gas log sets. • Replaced golf cart fleet from gas powered to electric. Waste Minimization • Purchased compostable products for concessions and birthday party rentals. • Recycle all cardboard from concession product deliveries. • Replaced paper towel dispensers with touch hand dryers in some of the facilities. • Added recycling containers throughout Centennial Lakes Park, Lewis, Van Valkenburg and Pamela Park for cans, glass, plastic and paper. • Purchased mulch in bulk instead of purchasing individual bags of mulch. • Use the city compost site for yard waste. Source Reduction • Reduced the amount of printed materials. • Streamlined computerized forms (park permits). • Photo copy and print double sided. • Reuse office supply products such as file folders, storage boxes and other supplies. How can we better communicate the policy? ■ We will discuss the policy at scheduled meetings. ■ Now that our department is more familiar with the policy we will be more cognizant when making purchasing decisions and in designing or renovating facilities. 59 Public Works/ Green Purchasing in P Parks Maintenance Parks and Streets Divisions: • Herbicide spraying switched to using organic or non -24D products for weed control • Using recycle cans throughout the Park system • Recycling concrete and asphalt • Exploration of new technologies in De-icing program to reduce salt applications while maintaining existing level of service • Composting leaves instead of hauling to dumpsites • Recycle Park benches and picnic tables • Maintain Living streets program (trees, shrubs, grass) • Introduction of rain gardens to streets system • Purchasing close-out items in fall/ horticulture. • Assisting with the introduction of Organic composting at the 50th and France association trash area Electrical/HVAC Division: • Recycle light bulbs (including toxic and mercury) and wiring • LED lighting (saves 66% of energy costs) • Thermostats non-mercury/to electronic/ programmable • Geo -thermal in Public Works building • Economize (energy saving dampers) Utilities Division: • New water meters (saving City and residents more money by being more accurate for water use) • Rebuilding filter plants/pump houses. Look into replacing motors and pumps with hi -efficiency ones. • Recycle all steel and metals • All motors and pumps are on Variable Frequency Drives(VFDs) which maximizes motor/pump functionality while minimizing energy demand. Also received up to 60% rebate on VFD purchases and installations from Xcel. • All motors are premium efficient w/same Xcel rebates as VFDs • Backwash tank systems at WTPs reclaim 95% of water which is filtered, treated and pumped into the distribution system • High Efficiency tankless boiler system at WTP 6 • Have been installing No -Lead parts and fittings since 2012( Government mandate for no lead goes into effect Jan 2014) Equipment Operations Division: • Purchase rebuilt parts for vehicle, and sell old metals for recycling • Purchase cleaners that are Eco -friendly • We minimize exposure to harmful chemicals with a state of the art ventilation system 60 We install new treads on old tires(re-capping) We recycle our old tires We maintain fleet to optimum fuel efficiencies and performance with a comprehensive maintenance plan How can we better communicate the policy? Monthly reminders via email sent city wide just talking about "all things environmental' or some means of mass communication. Also maybe a way to highlight our successes in this area. Challenges: 1) The greatest challenge is the balance of cost efficiencies and payback of technology. 2) The second area is the actual effectiveness of new and emerging technologies when compared to existing and striking the balance on when to make that decision towards the "greener" choice when its effectiveness has not been tested. Quarterly Team Reps DepartStaff Parks and Rec Name Susan Faus Engineering Laura Adler/Ross Bitner (alternative) Public Works/Parks Maintenance Dave Goergen Building Maintenance/Police Tim Barnes/Courtney Heyda Administration Eric Roggemann Fire Darrell Todd 61 Mcl Fat rh City of Edina Year 1 Measurement & Verification Report September 2013 6900 Wedgwood Road North I Maple Grove, MN 55311 1763.767.0304 1 FAX 763.392.6462 62 .i � 4 Contents 1. EXECUTIVE SUMMARY 2. ENVIRONMENTAL IMPACT 3. FACILITY IMPROVEMENT MEASURES Interior Lighting Upgrades Building Envelope Solar Photovoltaic Installation Water Conservation 4. CONCLUSIONS & RECOMMENDATIONS S. APPENDICES "7 7 a � I r i w CITY OF EDINA[ YEAR 1 M&V REPORT «� CONTENTS 63 Executive Summary BACKGROUND On April 20, 2011 City of Edina signed a Detailed Engineering Study Agreement with McKinstry for the purpose of developing a performance contract. A performance contract totaling $701,098 was signed on October 4, 2011. This report summarizes the annual savings for Year 1 for the implemented systems at City of Edina. The project has natural gas (Therm), electric (kWh), and water (gallons) savings due to the implemented Facility Improvement Measures (FIMs). ENERGY AND COST SAVINGS The project is achieving utility savings through the implementation of the following FIMs: FIM Narne GUdrdnleed Project Locations Pei-formance Savings Performance Savings Realized Interior Lighting City Hall, Braemar Arena, Art Center, $35,332 $33,748 Fire Station 1, Fire Station 2, Braemar Clubhouse, Braemar Maintenance, Executive Clubhouse, Edina Liquor Vernon, Edina Liquor 50u' Building Envelope City Hall, Braemar Arena, Art Center, $11,078 $14,312 Fire Station 2, Braemar Clubhouse, Braemar Maintenance, Executive Clubhouse, Public Works, Edina Liquor Vernon, Edina Liquor 50t" Solar PV City Hall $1,306 $831 Water Conservation Art Center, Fire Station 1, Fire Station $2,361 $3,245 2, Braemar Clubhouse, Public Works Total 5501077 ;$52,136 The guaranteed annual performance savings of $50,077 was exceeded through the installation of the FIMs. The following table illustrates the performance savings realized to the guaranteed performance savings: Guaranteed Performance Savings $50,077 Performance Savings Realized $52,136 Difference (Excess Savings) $2,059 CITY OF EDINA i YEAR 1 M&V REPORT 64 2. Environm-ental Impact The first year performance savings of $52,132 equates to the reduction of natural gas, electric, and water consumption. The FIMs have a total savings of 17,047 therms, 422,827 kWh and 364,042 gallons of water. The savings combine to a 7.4% reduction in total energy usage for the affected buildings. By implementing the facility improvement measures, the City is not only saving money, but also helping to protect the environment. • The City of Edina lowered its electric CO2 production by 292 Metric Tons. The City of Edina lowered its natural gas CO2 production by 85 Metric Tons. • The City of Edina is saving the equivalent of 0.55 Olympic -sized swimming pools' worth of water. Environmental Impact information is intended for Informational use only. Please see Appendix A for Supplemental Information. CITY OF EDINA I YEAR 1 M&V REPORT QV 2 MTA. 65 i i 4 V 3. Facility Improvement Measures Interior Lighting Upgrades FIM DESCRIPTION McKinstry retrofitted the lighting in the following buildings: City Had, Braemar Arena, Art Center, Fire Station 1, Fire Station 2, Braemar Clubhouse, Braemar Maintenance, Executive Clubhouse, Edina Liquor Vernon, and Edina Liquor 501'. The implementation of this FIM improved the quality of light and reduced the electric utility consumption throughout the buildings. The annual electric utility consumption from lighting has been reduced by 46% which equates to $33,744 in annual utility savings. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Retrofitting existing T12 fixtures with T8 lamps and ballasts. • Retrofitting existing 32W T8 fixtures with reduced wattage T8 lamps. • Upgrading high bay fixtures with high output fluorescent fixtures. • Retrofitting existing CFLs with LED lamps. • Retrofitting incandescent lamps with CFLs. • Replacing existing exit signs with LED exit signs. • Delamping over lit areas. • Installing occupancy sensors where applicable. -310 Therms 1 -303 Therms 1 -$213 1 -$208 392,732 kWh 384,188 kWh $35,547 $33,957 Unrealized Savings-$1,li54 The followina fiaures depict the are and host annual enerav usage of interior flxtures_ CITY Of ED1NA i YEAR 1 MaV REPORT 66 COTV 3 3. Facility Improvement Measures Interior Lighting Upgrades - Continued Pre (top) and post (bottom) lighting fixtures at the Ice Arena Please see Appendix B for Additional Supporting Information. CITY OF EDINA i YEAR 1 M&V REPORT 4 rr 67 3. Facility Improvement Measures Building Envelope FIM DESCRIPTION McKinstry improved the building envelope in the following buildings: City Hall, Braemar Arena, Art Center, Fire Station 2, Braemar Clubhouse, Braemar Maintenance, Executive Clubhouse, Public Works, Edina Liquor Vernon, and Edina Liquor 50`h. Filling in cracks and crevices of each building increases the performance of the building by reducing exterior air infiltration into the conditioned spaces of the building. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Sealing all exterior wall and roof penetrations to prevent air infiltration. • Sealing exterior door sweeps and replacing weather stripping around doors. • Caulking around window frames to ensure no air flow through cracks. • Replacing deteriorated weather stripping around operable windows. • Sealing roof/wall intersections to keep warm air from escaping during the winter. Predicted Energy Savings• •Predicted 11,259 Therms 16,035 Therms $8,625 $12,481 18,301 kWh 20,161 kWh $1,640 $1,831 154 CCF 0 CCF $813 so Excess Swings $3,234 ne ronowing ngure aepicrs the acruai oata rrom a owiaing pressurization test at the Braemar Maintenance Building. Please see Appendix C for Additional Supporting Information. CITY OF EDINA i YEAR t M&V REPOR r ZTV S 68 i Jr J 3. FacilityImprovement Measures J Solar Photovoltaic Installation FIM DESCRIPTION McKinstry installed a 25 kW roof -mounted photovoltaic system on the City Hall Building. This renewable power generation system offsets electricity consumed in the City Hall building and provides the City with clean, renewable power. j FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: a J 7 Installing a 25 kW solar photovoltaic array system on the roof of the City Hall building. The following graphs depict the solar panel production and the solar insolation available for harvesting. At the completion of this report, insolation data for July and August were not available. The City has the capability of trending solar insolation with the weather station installed within the McKinstry project. More Information detailing how the panels should perform can be collected if the City wishes for future M&V. CITY OF EDINA i YEAR i M&V REPORT 6 69 G G G 3. FacilityImprovement Measures Solar Photovoltaic Installation - Continued c. Installed solar panels on the City Hall roof shown with mirror reflectors C Please see Appendix D for Additional Supporting Information. CITY OF EDINA I YEAR 1 M&V REPORT C7 70 «. 3. Facility Improvement Measures Water Conservation FIM DESCRIPTION McKinstry upgraded the plumbing fixtures in buildings throughout the City. These new, more efficient fixtures use less water by incorporating screens and aerators to slow the water flow down while maintaining adequate flow for general purposes. By implementing these new more efficient fixtures, the City of Edina is saving water as well as natural gas used to heat the water. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Conducting a diaphragm calibration or X -Body replacement of flushometers for urinals and toilets. • Installing Vandal -Resistant flow control faucet heads throughout City facilities. • Installing low flow wall and handheld shower units throughout City facilities. The following graphs depict the actual pre and post -flow measurements on specific fixture types. Please see Appendix E for Additional Supporting Information. CITY OF EDINA I YEAR I M&V REPORT 8 71 4. Conclusions & Recommendations McKinstry recommends utilizing all systems as commissioned to maintain savings obligations. Further savings can be achieved by ensuring the light fixtures in unoccupied spaces are kept off, water usage is kept to minimal necessary levels, and space temperatures and schedules are adjusted for the typical occupancy patterns throughout the year. The following chart depicts the utility rates used to determine dollar savings from the calculated energy savings. The rates are taken directly from the Performance Contract signed between McKinstry and the City of Edina. CITY OF EDINA ( YEAR 1 M&V REPORT 72 9 MII� G C0' G G City Hall $0.07 $0.777s4.334 Braemar Arena $0.09 $0.63 Art Center $0.10 $0.82 Fire Station 1 $0.07 $0.79 $4.34 Fire Station 2 $0.09 $0.89 $4.34 Braemar Golf Course $0.09 $0.91 $4.34 Fred Richards Executive GC $0.11 $0.92 $4.3 Public Works $0.10 $0.85 $4.3 Edina Liquor 1 - 50th St. $0.08 $1.03 $4.34 Edina Uquor 2 - Vernon 1 $0,081 $0.94 1 $4.34 CITY OF EDINA ( YEAR 1 M&V REPORT 72 9 MII� G C0' G G 5. Appendices Appendix A ENVIRONMENTAL IMPACT The following chart shows the pre and post project energy consumption and CO2 production from the website below. http://www,epa.gov/cleanenergy/energy-resources/calculator.htmi The following table shows the total Number of Each Equivalent based on savings from the energy source: 79 CO2 from kWh CO2 from Therms Tota Pre Project 3,876 1,154 5,030 Post Project 3,584 1,069 4,653 5 4 1 Tanker Trucks 57 kWh Therms kBTL Pre Project 5,617,730 230,792 42,247,692 Post Proiect 5,194,903 213,745 39,100,273 http://www,epa.gov/cleanenergy/energy-resources/calculator.htmi The following table shows the total Number of Each Equivalent based on savings from the energy source: 79 61 18 Number of Passenger Vehicles 42,310 32,758 9,552 Gallons of Gasoline 878 680 198 Barrels of Oil 5 4 1 Tanker Trucks 57 44 13 Electricity from Number of Homes 19 15 4 Energy from Homes 9,677 7,492 2,185 Trees Grown for 10 Years 310 240 70 Number of Acres of Pine or Fir Forest 3 2 1 Acres of Trees Saved 15,725 12,175 3,550 Propane Cylinders 2 1 0 Railcars' Worth of Coal 141 109 32 Tons of Waste Recycled Rather than Landfilled 377 292 85 Metric Tons CITY Of EDINA I M&V REPORT 10 73 r. o+ ' 5. Appendices �- Appendix B INTERIOR LIGHTING UPGRADES The following table depicts the savings associated with interior lighting installed throughout the City. • - City Hall 34,885 13,243 21,642 $1,515 Braemar Arena 545,749 300,994 244,755 $22,028 Art Center 47,054 23,243 23,811 $2,381 , Fire Station 1 43,718 33,829 9,889 $692 r" Fire Station 2 8,581 5,576 3,005 $270 Braemar Clubhouse 62,069 27,629 34,440 $3,100 `- Braemar Maintenance 19,855 6,524 13,331 $1,200 Fred Richards Clubhouse 6,401 2,885 3,516 $387 Edina Liquor Vernon 35,540 22,738 12,802 $1,024 Edina Liquor 50th 31,741 14,744 1 16,997 1 $1,360 Total 835,593 451,405 384,188 33,957 � I The following table depicts the actual pre and post measurement data at several of the retrofitted r buildings. 1L 75W INT 75 16 78.4% I Art Center 4L 32W W1X4 110 96 12.7% ._ 2L 34W W1X4 78 43 44.6% 11- 60W INC 60 20 66.7% I Fire Station 1 2L 32W 4' T8 58 52 10.3% r 3L BL 32W 4'T8 85 73 14.1% 4L 32W 4'T8 110 85 23.1% 3L 32W INDUSTRIAL 85 55 34.9% 3L LT2X4 32W Fred Richards 85 78 8.2% '- 3L 60W INCAN 180 39 78.3% r 2L SM2X2 U 34W 78 31 60.0% 2L PT1X4 34W TW 78 20 74.4% '- 2L SM2X2U 34W 78 32 59.0% ,. 41- SM2X4 34W 156 54 65.4% Braemar Clubhouse 2L SS8 60W 129 57 55.6% ; 2L SS8 40W 88 27 69.9% 41- W1X4 34W 156 56 64.1% 4L W1X4 34W 156 56 64.1% !� 2L INDUSTRIAL 60W 129 59 54.3% Maintenance Shop 2L 8' INDUSTRIAL 95W 209 134 35.8% 2L W1X4 34W 78 60 23.1% 1L MHHB 1000W 1,080 456 57.8% Arena 3L LT2X4 32W 86 66 23.8% 2L WIX4 32W 58 44 23.6% 4L WIX4 32W 1 110 1 91 1 17.3% - CITY OF EDINA i YEAR I MnV REPORT 01, ` I1 74 - r , f CITY OF EDINA i M&V REPORT 12 75 i i 5. Appendices Appendix C BUILDING ENVELOPE The following table depicts the savings associated with Building Envelope Improvements at the city. City Hall 1,513 $ 106 2,447 $1,884 1,835 $ 128 2,968 $ 2,285 Braemar Arena 13,575 $1,224 3,064 $1,930 16,465 $1,482 3,716 $ 2,341 Art Center 441 $ 44 713 $ 584 535 $ 53 865 $ 709 _ Fire Station 2 - $ - 407 $ 362 - $ - 494 $ 439 Braemar Golf Clubhouse 221 $ 21 359 $ 327 268 $ 24 435 $ 396 Braemar Golf Maintenance 1,659 $ 157 - $ - - $ - 2,012 $ 1,831 Fred Richards 71 $ 8 86 $ 79 86 $ 9 104 $ 96 - Public Works 447 $ 45 3,612 $3,070 542 $ 54 4,381 $ 3,724 Edina Liquor Vernon 311 5 31 S03 $ 342 377 $ 30 610 $ 573 a Edina Liquor 50th 43 $ 4 68 $ 47 52 $ 49 82 $ 85 Total 1 18,2811 $1,6401 11,2591 $8,62S 1 20,161 1 $1,8311 15,6681 $12,481 The following calculation depicts the pre and post Effective Leakage Area that was sealed by implementing ^_• building envelope improvements at the Braemar Maintenance Building. ObtainN Effectlym, LeakageArea (Et AI rho- 1.2 kg/m^3 ELA . Qf / ((2Pf/rho)^.5) Qf - Bbwer Door Test Forced Air How Rate Constant Leakage _ p 10.76 Post ELA 0.36 0.08 0.908 R^2 0.279 _ Pressure Flow Rate Pressure Flow Rate Rsfsnnn Pressure (Pa) (CFM) Flow in m^3/s ELA ELA (Pa) (CFM) Flow in m^3/s ELA _ 10 z; /n 3.0 0.367 0.338 :? '_ : ' ? 2.6 0.29 Power Law 3.0 0.376 0.348 2.6 0.29 0.557 c=3'", 3.0 0.366 0.337 :'5?a 2.6 0.29 »: 2.8 0.371 0.346 ar +'i 2.3 0.29 ". 2.8 0.364 0.339 r9 2.3 0.29 2.8 0.361 0.336 9.d 2.3 0.29 2.6 0.367 0.345 2.1 0.28 •::;; 2.6 0.376 0.355 ;'' 2.1 0.28 2.6 0.368 0.346 2.1 0.29 t� 2.3 0.355 0.337 2.1 0.29 2.3 0.361 0.343 ? ' 1.9 0.28 2.3 0.373 0.355 : s = % - 1.9 0.28 1.8 0.342 0.333 1.9 0.28 _ 1.7 0.341 0.332 1.6 0.27 1.8 0.36 0.352 1.6 0.27 _. 1.6 0.27 1.2 0.25 1.2 0.25 1.2 0.25 CITY OF EDINA i M&V REPORT 12 75 5. Appendices Appendix D SOLAR PHOTOVOLTAIC INSTALLATION The following table depicts the savings associated with the solar photovoltaic system installation at the Edina City Hall. January 13,487 2,488 18.4% 9,900 1,050 10.6% February 14,996 2,672 17.8% 10,083 778 7.7% March 17,558 3,030 17.3% 16,158 1,548 9.6% April 16,889 2,743 16.2% 14,263 1,501 10.5% May 20,496 3,199 15.6% 12,778 1,682 13.2% June 20,452 3,111 15.2/ 14,354 1,921 13.4% July 21,027 3,196 15.2% N/A 2,754 N/A August 20,071 3,060 15.2% N/A 2,556 N/A September 17,848 2,806 15.7% 18,408 1,951 10.6% October 15,116 2,466 16.3/ 10,174 1,079 10.6% November 10,037 1,686 16.8% 9,535 1,011 10.6% December 1 9,983 1 1,791 1 17.9% 8,5531 647 1 7.6% CITY OF EDINA I YEAR l MV REPORT at -!v 13 76 r 5. Appendices Appendix E WATER CONSERVATION The following tables depict the actual measured flows through the identified fixtures, the estimated flows through the same fixtures, and the percent of savings based on estimated and actual information. CITY OF EDINA I YEAR 1 M&V REPORT OTbwU 14 77 city Hell H Use Crena Reverse Tra 1.6 1.6 1.8 1.6 2.4 1.5 0.9 City He" H Use Crane Reverse Trap 1.6 OI 1.6 pr 1.7 1.6 2.0 1.6 D-4 C Hen tow Use Crane Reverse Trap1.6 1.6 1.8 1.6 1.9 1.6 0.4 cityHan H Use Crane Reverse Trap1.6 r 1.b 2.1 1.6 2.4 1.7 0.7 Cir Han H lase Cranw Rwvwrc Trap1.6 10i 1.7 1.9 2.S 2.0 OS C Han General Use Crane Reverse Trap1.6 1.6 2.0 1.6 2.2 1.8 0.4 G Hall General Use Crane Reverse Trap1.6 pf 1.5 1.6 1.6 1.8 1.7 0.1 City Hall Hi Use Crane Reverse Trap 1.6 f 1.6 pf 1.6 1.6 2.1 1.7 0.4 TOdet Fkwv Braemar Arena H Use Kohler SI let 1.6 r 1.6 2.3 1.6 3.4 2. S 0.9 Braemar Arena H Use Am Std Reverse Trap3.5 or More 3.5 or Mo -e 2.7 2.4 2.4 1.9 O.S Braemar Arena H Use Am Std Reverse Trap3.5 or More 3.5 f or MO -e 2.S 2.4 3.6 2.4 1.1 Braemar Golf Course H Use Am Std Siphon let 3.5 or More 3.5 or Mo -e 3.0 2.6 3.4 3.1 0.3 Braemar Golf Course H Use Am Std Siphon let 3.5 f or More 3.5 or Mo -e 3.0 A 4.S 3.0 1.6 Edina Art Center H Use Am Std Siphon ht 1.6 gpf Tank Toile 1.6 gpt Tank Tale 2.0 1.6 2.0 1.9 0.1 Edina Art Center General Use Am Std Siphon ht 1.6 gpf Tank Toih 1.6 Qpf Tank Tolletl 4.3 3.0 5.2 4.0 1.2 Braemar GOK Colrse Stag Use Am Std Siphon ht 3.5 gpf or More 3.5 W or MO -e 2.5 2.6 1 4.2 3.9 1 0.3 city mil H Use I Crane Siphon ht Urinal 1.0 gpf Urinal 1.0 Urinal 0.6 0.6 1.1 0.6 0.5 city Hen H Use Crane Siphon let Urinal 1.0 gpf Urinal 1.0 Urinal 0.6 0.6 0.8 0.7 0.1 Fre Staten 1 HI Use N/A Siphon let Unnal 1.0 gpt Urinal 1.0 Of Unaai 0.7 0.6 1.0 0.6 0.4 Urinal Flow nre Station 1 Fire Station 2 General use HI Use N/A Am Std Siphon Jet Urinal Siphon Jet Urinal 1.0 1.0 gpf Urinal qpf Urinal 1.0 Urinal 1.0 W urinal 0.9 1.5 0.6 0.6 1.2 1.6 1.7 0.6 -0.5 1.0 Braemar Arena General Use Kohler jSiphon Jet Urinal 1.0 pf Urinal 1.0 pf Urinal 1.1 0.6 O.S 0.6 -0.2 Braemar Arena General llsa Kohler Siphon ht Urinal 1.0 Urinal 1.0 Urinal 0.8 0.6 0.6 0.5 0.0 Braemar Golf Course HI Use Kohler Siphon ht Urinal 1.0 Urinal 1.0 Urines 1.0 0.6 0.8 O.fi 0.2 CITY OF EDINA I YEAR 1 M&V REPORT OTbwU 14 77 G W ;rl 5. Appendices Appendix E -Continued WATER CONSERVATION CITY OF EDiNA I YEAR 1 M&V REPORT 78 l5 M M MIY/ Buddinq City Hall 1j,". Category HI Use Avolicitiun Lav Sink Flow 2.2 low 1 0.5 0 m 2: IW26111 Actual (qlml) 2.1 '0' 0 Cr 2: SD/26/11 Act ua I (qf)ll,) 0.5 ((Jpll] 1.6 City Hall Hi Use Lav Sink 1.9 0.5 10/26/11 1.9 10/26/11 0.5 1.4 City Hail Low Use General Use Sink 2.3 1.5 10/26/11 2.1 10/26/11 1.4 0.7 City Hall Low Use Lav Sink 2.0 0.5 10/26/11 2.1 10/26/11 0.5 1.6 City Hall Hi Use Lav Sink 2.1 0.5 10/26/11 2.1 10/26/11 0.5 1.6 City Hall HI Use Lav Sink 2.3 0.5 10/26/11 2.D 10/26/11 0.5 1.5 City Hall General Use General Use Sink 2.1 1.0 10/26/11 2.1 10/26/11 0.5 1.6 City Hall General Use General Use Sink 2.3 1.5 10/26/11 2.0 10/26/11 1.4 0.6 Fire Station I Hi Use Multipurpose Lav Sink 1.7 1.0 10/27/11 2.0 10/27/11 0.8 1.1 Fire Station 1 Hi Use Multipurpose Lav Sink 1.7 1.0 10/27/11 2.0 10/27/11 0.8 1.2 Sink Flow Fire Station 1 Hl Use Multipurpose Lav Sink 1.7 1.0 10/27/11 1.9 10/27/11 0.8 1.1 Fire Station i HI Use Multipurpose Lav Sink 1.7 1.0 10/27/11 2.0 10/27/11 0.9 1.1 Fire Station 1 General Use General Use Sink 1.9 1.5 10/27/11 2.1 10/27/11 1.6 0.5 Fire Station 1 General Use General Use Sink 2.0 1.5 10/27/11 1.8 10/27/11 1.4 0.4 Fire Station i General Use General Use Sink 2.2 1.5 10/27/11 1.8 10/27/11 1.5 0.3 Fire Station L General Use Lav Sink 1.7 0.5 10/27/11 1.9 10/27/11 0.5 1.4 Fire Station 1 General Use Lav Sink 1.7 0.5 10/27/11 1.9 10/27/11 0.5 1.4 Fire Station 1 General Use Lav Sink 1.8 0.5 10/27/11 1.9 10/27/11 0.5 1.5 Fire Station 1 General Use Lav Sink 1.8 0.5 10/27/11 1.9 10/27/11 0.5 1 1.4 Fire Station 2 HI Use Multipurpose Lav Sink 2.3 1.0 10/27/11 2.7 10/27/11 0.9 1.8 Are Station 2 General Use General Use Sink 2.4 1.5 10/27/11 2.6 10/27/11 1.5 1.1 Braemar Golf Course Staff Use Lav Sink 1.9 0.5 10/31/11 1.9 10/31/11 0.5 1.5 Braemar Golf Course Staff Use Lav Sink 2.3 0.5 10/31/11 1.8 10/31/11 0.5 1.3 Public Works General Use General Use Sink 3.0 1.5 10/31/11 2.0 10/31/11 1.3 0.6 Shower Flow city Hall Low Use Wall Showers 1.88 1.80 10/26/11 1.6 10/26/11 1.4 0.2 city Hall Hi Use Wall Showers 1.88 1.80 10/26/11 2.1 tol7tvill n.7 14 Fire station #2 Hi Use Handheld Showers 2.75 1.80 10/27/11 2.9 10/27/11 1.7 1.2 Fire station 02 Hi Use Handheld Showers 3.00 1.80 10/27/111 3.7 10/27/11 1.9 1.8 10/27/11 1.4 10/27/11 1.0 Braemar Arena General Use Wall Showers 1.75410/27/11 0.4 Braemar Arena General Use Wall Showers 1.7510/27/11 1.4 10/27/11 1.1 0.3 Braemar Arena General Use Wall Showers 1.7510/27/11 1.5 10/27/11 1.3 0.2 Braemar Arena General Use Wall Showers 1.7510/27/11 1.5 10/27/11 1.3 0.3 Braemar Arena General Use Wall Showers 2.0010/27/11 1.3 10/27/11 1.1 0.3 Braemar Arena General Use Wall Showers 2.00 i's 10/27/11 1.2 0.3 Braemar Arena General Use Wall Showers 2.00 1.80 10/27/11 1.4 10/27/11 1.2 0.2 Braemar Arena General Use Wail Showers 1.50 1.80 10/27/11 1.5 10/27/11 1.5 0.0 Public Works General Use Handheld Showers 2.13 1.80 10/31/11 1.7 10/31/11 1.6 0.2 Public Works General Use Handheld Showers 2.00 1.80 10/31/11 1.7 10/31/11 1.4 0.3 CITY OF EDiNA I YEAR 1 M&V REPORT 78 l5 M M MIY/ 5. Appendices Appendix F ACKNOWLEDGEMENT (CUSTOMER COPY) Acknowledgement This letter acknowledges receipt of the Year 1 Measurement and Verification (M&V) Report - City of Edina for the first full year of energy savings in accordance with the provisions outlined in the ENERGY COST SAVINGS GUARANTEE Section B., 2. of the Performance Contract. McKinstry Essention City of Edina Signature Signature Title Title Date Date Continuation of M&V Services In addition to the acknowledgement, it is understood that continuation of M&V Services will be provided to City of Edina annually per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT which was made part of the original contract. The price for Year 2 Measurement and Verification is $5,500. McKinstry Essention City of Edina Signature Signature Title Title Date Date Discontinuation of Renewal In addition to the acknowledgement, and at the discretion of City of Edina, an authorized representative of the City may discontinue renewal of M&V Services provided per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT (see attached) made part of the original contract. Recognizing that per the terms of original contract, the guarantee will be terminated if the Technical Services Agreement is cancelled. McKinstry Essention City of Edina Signature Signature Title Title Date Date McKinstry will invoice City of Edina for the continuation of measurement and verification services per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT if City of Edina fails to provide McKinstry with the signed portion of either Continuation of M&V Services or Discontinuation of Renewal within 30 days of a signed acknowledgement of the receipt of the Measurement and Verification Report. Cl DAWA.NXM%&�& CITY OF EDINA I YEAR 1 M&V REPORT 16 "" 79 5. Appendices Appendix F - Continued ACKNOWLEDGEMENT (MCKINSTRY COPY) Acknowledgement This letter acknowledges receipt of the Year 1 Measurement and Verification (M&V) Report - City of Edina for the first full year of energy savings in accordance with the provisions outlined in the ENERGY COST SAVINGS GUARANTEE Section B., 2. of the Performance Contract. McKinstry Essention City of Edina Signature Signature Title Title Date Date Continuation of M&V Services In addition to the acknowledgement, it is understood that continuation of M&V Services will be provided to City of Edina annually per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT which was made part of the original contract. The price for Year 2 Measurement and Verification is $5,500. McKinstry Essention City of Edina Signature Signature Title Title Date Date Discontinuation of Renewal In addition to the acknowledgement, and at the discretion of City of Edina, an authorized representative of the City may discontinue renewal of M&V Services provided per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT (see attached) made part of the original contract. Recognizing that per the terms of original contract, the guarantee will be terminated if the Technical Services Agreement is cancelled. McKinstry Essention City of Edina Signature Signature Title Title Date Date McKinstry will invoice City of Edina for the continuation of measurement and verification services per EXHIBIT 1 - FACILITIES SERVICES AGREEMENT if City of Edina fails to provide McKinstry with the signed portion of either Continuation of M&V Services or Discontinuation of Renewal within 30 days of a signed acknowledgement of the receipt of the Measurement and Verification Report. an.wari� CITY OF EDINA I YEAR 1 M&V REPORT 17 80 To: MAYOR AND COUNCIL Agenda Item #: VII.B. and VII.C. From: Scott H. Neal, City Manager Action M Discussion ❑ Date: September 1, 2015 Information ❑ Subject: PROPOSED INCREASE IN UTILITY FRANCHISE FEES: ORDINANCE No. 2015-15 PROPOSED POLICY FOR CONSERVATION AND SUSTAINABILITY (CAS) FUND Action Requested: Approve first reading of Ordinance No. 2015-15 and No. 2015-16 increase utility franchise fees. Approve the proposed Conservation and Sustainability Fund Policy. Information / Background: The City of Edina has bold goals for environmental protection. Those goals are described in great detail in Chapter 10 or the City's Comprehensive Plan, and included Greenhouse Gas (GHG) reduction goals for Edina city government of 15% by 2015, 30% by 2025 and 80% by 2050. In order to meet the GHG reduction goals, the City created a five point plan: • Conduct a baseline emissions inventory and forecast • Adopt an overall GHG reduction goal and an emissions reduction target based on the forecast year • Develop a Local Action Plan • Implement policies and measures • Monitor and verify results In addition to adding its environmental protection goals to its Comprehensive Plan, the City Council created a new citizen advisory commission in 2007, the Energy & Environment Commission (EEC), and gave it a broad environmental protection mandate, including the following: • Energy conservation for Edina's citizens and businesses • City government purchasing policies to encourage energy conservation • Residential recycling program • Municipal solid waste collection • Public education about energy issues • Promotion of Renewable energy options • Establishing targets for GHG reduction Various attempts have been made over the past eight years by the City to create a focused systemic approach to accomplishing the goals of Chapter 10 and the EEC, with limited success, despite spending in excess of $700,000 during that time period on various software packages, consulting studies and capital improvements. Examples of these expenditures include the staff time dedicated to maintenance of the 63 database and participation in the Green Step City of Edina 4801 W. 50th St. • Edina, MN 55424 81 Cities program; the energy conservation capital improvements that were part of the McKinstry performance contract in 2011; and the installation of solar panels on the roof of City Hall. The resources spent by the City to date on conservation and sustainability have not been wasted. The 2011 McKinstry improvements to our buildings, for example, have achieved their goal of reducing the City's carbon footprint. But it is a fair critique to say that these expenditures have been uncoordinated and have lacked focus on the singular goal of reducing the City's production of GHG. And, it is also fair to say that because these past expenditures have been uncoordinated, they have not led to new embedded conservation and sustainability practices on our daily city government operations. If the City is going to achieve its ambitious GHG reduction goals, it must be willing to make an equally ambitious decision to dedicate the resources, staff and organizational attention necessary to achieve these goals. If the City Council is willing to create a dedicated source of revenue and a new dedicated fulltime staff position, organizational attention will follow, as will substantial progress toward the accomplishment of the City's environmental goals. The Conservation and Sustainability Fund Initiative In order to make substantial progress toward the accomplishment of the City's environmental protection goals, I propose the City Council approve the creation of a new initiative focused on the concepts of conservation and sustainability. The initiative will be supported by a new special revenue fund called the Conservation and Sustainability (CAS) Fund. The CAS Fund will be supported by a dedicated revenue source - utility franchise fees. At your September 1 meeting, the City Council will consider the first of two readings of ordinances that will increase utility franchise fees for the customers of Xcel Energy and CenterPoint Energy that were first established in 2012. If adopted, the ordinance will increase the existing franchise fees for the residential customer by $0.50/meter/month for both utilities. Existing franchise fees were set in 2012 at $1.45/month for both Xcel Energy and CenterPoint Energy. If adopted as proposed, the proposed increase will bring the monthly franchise fees to $1.95 for each utility for residential customers. The current franchise for both utilities requires the City to provide them each a 60 day notice prior to the adoption or change of franchise fees. If the Council adopts first reading of the proposed ordnances at your September 1 Council meeting, the second reading will be scheduled on November 4. If second reading is approved on November 4, the ordinance will be adopted and the both utilities will be notified to begin imposing the new franchise fees during the first quarter of 2016. Anticipated additional revenue from the new franchise fees will be $250,000 per year. Funds from the new 2015 franchise fees will be segregated from other City revenues, and from other City utility franchise fees, into the new CAS Fund. The CAS Fund will be a dedicated funding source for the new conservation and sustainability functionality and programs, which will provide the City with three key benefits that we do not currently enjoy: A dedicated source of funding for capital improvements for City property and equipment that further the City's overall conservation and sustainability goals. A dedicated source of funding for dedicated staffing that will be charged with implementing the conservation and sustainability work plan goals. An organizational emphasis and attention to imbedding a strong conservation and sustainability ethos into the city government's overall operations. I am proposing a similar model for the creation of the CAS Fund with the new franchise fees as was used to create the Pedestrian and Cyclists Safety (PACS) Fund with the first utility franchise fees in 2012. That model included a dedicated revenue source, dedicated employee staffing and focused control over the spending of the new revenue. One of the reasons for the success of the PACS Fund has been the policy adopted by the City Council that clearly described, and 82 restricted the manner in which, the PACS funds could be spent. The PACS Fund policy provided parameters around spending that were successful in keeping the PACS Fund spending tightly focused on the Council's overall goal to, generally, increase the size and safety of the City's network of sidewalks and bicycle infrastructure. I want to replicate the success of the PACS Fund with the proposed new CAS Fund. The following is my recommendation for the CAS Fund policy. THE PROPOSED CAS FUND POLICY: The Conservation and Sustainability Fund (CAS Fund) is a special revenue fund created to account for new (2015) utility franchise fee revenues. The 2015 utility franchise fees will be a dedicated revenue of the CAS Fund. Other potential revenues for the CAS Fund may include grants, gifts, special assessments and transfers from other City funds. Eligible expenses for the CAS Fund will include the following: Capital improvements to City -owned buildings and equipment which improve energy conservation, efficiency or performance for the purpose of reducing the City's production of GHG. 2. Legal and consulting services directly related to accomplishing the City's conservation and sustainability work plan or capital improvements. 3. Staffing and personnel operational costs (compensation, overhead related employee costs, work related equipment, professional development, etc.) for a new 1.0 FTE City employee that is 100% dedicated to implementing the City's goals, objectives and work plan related to energy conservation and sustainability. Examples of ineligible expenses for the CAS Fund include the following: 1. Political and advocacy activities 2. Consulting studies not directly related to energy conservation and sustainability projects that are not included in the City's CAS work plan or CAS capital improvement plan (CIP). 3. Capital expenses not related to improving the sustainability of energy performance of a City building or equipment or does not reduce the GHG production of the building 4. Costs related to public education and events, including refreshments, speaker fees & honorariums, room rentals, gifts, marketing & advertising or any other similar expenses 5. Costs related to travel, professional development of City advisory commission members 6. Capital improvements eligible to be funded by the PACS Fund 7. Operating or capital expenses related to water conservation, local food production, solid waste management, resource recycling, storm water management, noise pollution reduction and other non -CAS related policy priorities of the Energy & Environment Commission. 8. Capital or operating costs related to vehicles The proposed new City staff position will be responsible for creating a budget and work plan each year to accomplish the CAS Fund goals. Among the primary duties of the new CAS Fund staff position are the following: • Serve as the staff liaison to the Energy & Environment Commission. • Act as a resource and liaison to all City departments on conservation and sustainability matters. 83 • Represent the City to other levels of government on conservation and sustainability issues. • Write grants and seek other outside funding to assist the City with meeting its conservation and sustainability goals. • Provide cost/benefit analysis of proposed environmental projects and programs • Report on performance management metrics related to the City's conservation and sustainability programs and projects • Prepare CAS Fund project and annual operating budgets • Prepare CAS Fund work plans and capital improvement plans The CAS staff member will serve as the staff liaison to the EEC and will assist EEC with the completion of their approved annual Work Plan. CAS funds, however, may only be spent on CAS Fund eligible expenses. The revenue for the CAS Fund will be determined by the Finance Director each year based upon a consultation with representatives from both utilities. The Finance Director will provide a revenue forecast to the new CAS staff member. The CAS staff member will prepare an operating and capital budget for the CAS Fund at the direction of the City Manager and Finance Director. The CAS staff member will also prepare a proposed CAS Fund Capital Improvement Plan (CIP). The CAS staff member will present the CIP to the EEC annually for their review and comment through the City's regular budget preparation process. Not less than 50% of the available annual CAS Funds will be dedicated to the CAS CIP. The CAS Fund staff member will create an annual CAS Work Plan through the City's standard work plan process. The Work Plan will be consistent with previously adopted City plans and goals. The Work Plan will be presented to the EEC for review and comment before it is presented to the City Manager and City Council for approval. Once approved by the City Council, the new CAS Fund staff member will be charged with implementing the Work Plan. 84