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Home My WebLink About2014.03.25 PacketMINUTES OF THE REGULAR MEETING OF THE HUMAN RIGHTS & RELATIONS COMMISSION February 25, 2014 7:00 P.M. CALL TO ORDER Chair Bigbee called the meeting to order at 7:04 PM. ROLL CALL Answering roll call were Commissioners Arsenault, Bigbee, Cashmore, Davis, Haeg, Lagerstrom, Seidman, Winnick. Staff present: MJ Lamon, Staff Liaison and Annie Johnson, City Management Fellow. Commissioner Davis arrived to the meeting at 7:06pm. III. APPROVAL OF MEETING AGENDA Motion was made by Commissioner Seidman to move agenda item XII to VII following the Special Guest and to approve the meeting agenda of the February 25, 2014. The motion was seconded by Commissioner Arsenault. Motion carried. Motion was made by Commissioner Cashmore to revise the meeting agenda of the February 25, 2014 meeting to remove the Conflict Free Materials item, add Cashmore to the Days of Remembrance item, and remove Cashmore from the Bias/Hate Crime item. The motion was seconded by Commissioner Winnick. Motion carried. IV. ADOPTION OF MEETING MINUTES Corrections were made to the spelling of 'Statute' and 'Gene Sylvestre', and to the title of the 'District Equity Advisory Council'. Motion was made by Commissioner Winnick to approve the Regular Meeting Minutes of November 26, 2013; the motion was seconded by Commissioner Seidman. Motion carried. Commissioners Kingston and Stanton abstained. V. COMMUNITY COMMENT None. VI. SPECIAL GUEST: Kristin Aarsvold, Parks and Rec Department Kristin Aarsvold presented information about the Edina Parks Department and current programming. Edina Parks and Recreation Department is committed to ensuring access to all recreation programs and services. Aarsvold reviewed the grant-in-aid program that is funded by the Edina Community Foundation and a report of financial support for families and individuals. Aarsvold shared information on the Edina Challenge whose mission is to make access to youth programs easier for families. Commissioner Stanton arrived to the meeting at 7:12pm. VII. THANK YOU TO DEPARTING MEMBERS Thank you to Commissioner Stanton, Commissioner Kingston, and Commissioner Lagerstrom for their service to the HRRC. Commissioner Kingston left the meeting. VIII. REPORTS/RECOMMENDATIONS A. Anti -bullying Event and Education— Edina Reads Commissioner Lagerstrom provided a one page summary of Edina Reads Anti Bullying event that was held on February 8th at the Edina Senior Center. Lagerstrom will make a list of local schools to donate the left over Henry the Bully books and send to staff. B. Bias Offense Response Plan Commissioner Winnick provided a recap of Bias Offense Response Plan meetings and an update on the proposed changes to the Bias Offense Response Plan in partnership with the Police Department. C. Tom Oye Award —VOTE Five individuals were nominated for the 2014 Tom Oye Award. The 2014 nominations included: • Andrea Knoll • Gail Shore • Kristin Aarsvold & Tom McKenzie • Mamie Segall • lessi Kingston Commissioners completed a straw poll and Kristin Aarsvold and Tom McKenzie held the majority of votes. Commissioner Winnick moved that Kristin Aarsvold and Tom McKenzie be awarded the 2014 Tom Oye Award. The motion was second by Commissioner Lagerstrom. Motion carried. D. General Workplan Updates i. Monitoring Domestic Partner Legislation and City Ordinance Commissioner Arseneault will request that this item be added to future agendas only when there is new information to report. ii. Community Outreach Working Group Chair Bigbee reported that they will be holding a listening session in March. Invitations to attend and potential dates will be sent via doodle calendar. iii. Days of Remembrance 2014 Commissioner Seidman reported that the press release on the three Days of Remembrance events was completed by the Communications Department. iv. Consider Black History Month Chair Bigbee reminded the commission that February is Black History Month. E. HRRC Resource File Chair Bigbee shared that there is a resource file at City Hall for the HRRC. Documents are available for check out. A list of new materials was included in the packet. IX. CORRESPONDENCE AND PETITIONS Included in the packet. X. CHAIR AND COMMISSION MEMBER COMMENTS i. Chair Bigbee was invited by the Superintendent to participate in trainings and workshops hosted by the School District. He was invited to serve on the School District Equity Advisory Council as the Chair of the HRRC. ii. Chair Bigbee reported that new appointments to the HRRC will be made at the next City Council Meeting. He participated in candidate interviews with City Council members iii. Commissioner Cashmore asked for clarification on the HRRC google group. Staff Liaison Lamon shared that google groups is an information sharing forum and that keeps a record/history of the shared posts. City Staff agreed to do a demonstration at the March meeting. XI. STAFF COMMENTS L The HRRC April meeting will be held in conjunction with April 29th Volunteer Recognition Event at Braemar. The HRRC has the opportunity to participate in a shared Board and Commission blog with all of Edina's advisory Board and Commissions. XII. ELECT 2014 CHAIR AND VICE CHAIR Commissioner Winnick moved to elect Commissioner Jan Seidman as 2014 HRRC Chairperson and Commissioner Pat Arseneault as the Vice Chairperson; seconded by Commissioner Davis. Motion carried. XIII. ADJOURNMENT Chair Bigbee declared the meeting adjourned at 8:59 PM. Respectfully submitted, MJ Lamon, HRRC Staff Liaison Minutes approved by HRRC March 25, 2014 Jan Seidman, HRRC Chair To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Approval of Meeting Agenda Agenda Item #: III. Action Discussion ❑ Information ❑ Action Requested: Approve the meeting agenda for the March 25th, 2014 regular meeting of the Human Rights and Relations Commission. Information / Background: Attachment: Meeting Agenda; 2014 Schedule City of Edina • 4801 W. 501h St. Edina, MN 55424 1 HUMAN RIGHTS & RELATIONS COMMISSION AGENDA CITY OF EDINA, MINNESOTA EDINA CITY HALL COMMUNITY ROOM MARCH 25, 2014 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. APPROVAL OF February 25, 2014 REGULAR MEETING MINUTES V. COMMUNITY COMMENT During "Community Comment," the Human Rights & Relations Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking items that are elsewhere on tonight's agenda may not be addressed during Community Comment Individuals should not expect the Chair or Commission Members to respond to their comments tonight Instead, the Commission might refer the matter to staff for consideration at a future meeting. VI. SPECIAL PRESENTATION/GUESTS A. Jennifer Bennerotte/Krystal Caron, Communications Department (30 mins) VII. REPORTS/RECOMMENDATIONS A. Bylaw Review/Conflict of Interest/Communications {Scott Neal/Coyle (20 mins)} B. Welcome New Members/Around the Table {Seidman (30 mins)} 1. What are your passions and interests on HRRC? 2. Meeting etiquette C. General Work Plan Updates (15 mins) 1. Community Outreach Working Group {Davis/Bigbee) a. Next Steps D. Days of Remembrance {Seidman/Cashmore/Arseneault) 1. Watch YouTube promo video (https://www.youtube.com/watch?v=ZFXU01 gkwOO&feature=youtu.be) 2. PR City of Edina website (http://edinamn.gov/index.php?section=pressroom pressreleases&prrid=611) E. Shared Board/Commission Blog {Seidman/Lamon) F. Review subcommittee/working groups/liaison standing positions {Seidman) VIII. CORRESPONDENCE AND PETITIONS IX. CHAIR, COMMISSION MEMBER, AND STUDENT COMMENTS (10 mins) A. April meeting X. STAFF COMMENTS (10 mins) A. Anti -Bullying Proposal B. Human Rights Cities Proposals C. Mayor's Award Nominations open D. HRRC 2014 Roster E. Google Groups presentation F. Recent Updates to the Resource File XI. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927-8861 at least 72 hours in advance of the meeting. 2014 Meetings and Events Day Date Event Time Location Tues Jan -28 Meeting 7:00 p.m. Community Room Sat Feb -8 Edina Reads 10:30 a.m. Fireside Room (Senior Center) Tues Feb -25 Meeting 7:00 p.m. Community Room Thurs Mar -13 South View's 4th Annual Taste of South View 6:30 p.m. South View Middle School Mon Mar -17 Boards and Commission Recognition Event 5:00 P.M.Hughes Pavillion (Centennial Lakes) Tues Mar -25 Meeting 7:00 p.m. Community Room Tues April -8 Days of Remembrance: Play 7:00 p.m. Fireside Room (Senior Center) Thurs April -10 Genocide Awareness: Rwanda/Congo 7:00 p.m. City Hall Sun April -13 Holocaust Remembrance (Yom HaShoah) 2:00 p.m. City Hall Tues April -29 Volunteer Recognition Reception and HRRC Meeting 5:00 p.m. Braemar Clubhouse des Nlec" 7iA� Tues May -20 Council Work Session 5:30pm Council Chambers Tues May -27 Meeting 7:00 p.m. Community Room Tues June -24 Meeting 7:00 p.m. Community Room Tues July -22 Meeting 7:00 p.m. Community Room Tues Aug -26 Meeting 7:00 p.m. Community Room Tues Sept -23 Meeting 7:00 p.m. Community Room Tues Oct -28 Meeting 7:00 p.m. Community Room T+Fes NIAw 2qTei,,., . „a nn Ge RGi1 rt,.,R,ti.,.-s Thurs Dec 11 Televised Meeting 7:00 p.m. Council Chambers T+fes Dee 23 meeting W:A�- To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Adoption of Meeting Minutes Agenda Item #: IV. Action Discussion ❑ Information ❑ Action Requested: Approve the minutes for the February 25, 2014 meeting of the Human Rights and Relations Commission. Information / Background: Attachment: Draft meeting minutes from the February 25, 2014 HRRC meeting; Attendance Roster City of Edina 4801 W. 501h St. Edina, MN 55424 4 Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum ° Type "l under the month for each attending member. HUMAN RIGHTS & RELATIONS COMMISSIOW" Type "l under the month on the meetings' line. Type "1" under the month for each attending member. NAME TERM J F M A M I J J A S O N D Work Session Work Session # of Mtgs. Attendance % Meetings/Work Sessions Cancelled Meeting Type "1" under the month on the meetings' line. Type "l under the month for ALL members. Special Meeting 5/20/2014 Arseneault, Patrice 2/1/2015 1 1 2 app% Bigbee, Arnie 2/1/2015 1 1 2 :. 100% Cashmore, John 2/1/2016 1 1 2 . ` 100% Carter, Derek 2/1/2017 0 .` #DIY/O! Davis, Laura 2/1/2015 1 1 _ 2 100% Kennedy, Ellen 2/1/2017 A #DIV/O! Carter, Derek 2/1/2017 1 1 2 100% Seidman, Jan 2/1/2016 1 1 2 100% Sanders, Tiffany 2/1/2017 0 #DIV/01 Winnick, Steve 12/1/20161 11 11 1 2 100% Haeg, Molly student 11 11 1 2 100% Harrington, Paige student I I 1 0 00/ Liaisons: Report attendance monthly and attach this report to the Commission minutes for the packet. Do not enter numbers into the last two columns. Meeting numbers & attendance percentages will calculate automatically. INSTRUCTIONS: Counted as Meeting Held (ON MEETINGS' LINE) Attendance Recorded (ON MEMBER'S LINE) Regular Meeting w/Quorum Type "1" under the month on the meetings' line. Type "l under the month for each attending member. Regular Meeting w/o Quorum Type "l under the month on the meetings' line. Type "1" under the month for each attending member. Joint Work Session Type "l under "Work Session" on the meetings' line. Type "1" under "Work Session" for each attending member. Rescheduled Meeting* Type "1" under the month on the meetings' line. Type "l under the month for each attending member. Cancelled Meeting Type "1" under the month on the meetings' line. Type "l under the month for ALL members. Special Meeting There is no number typed on the meetings' line. There is no number typed on the members' lines. *A rescheduled meeting occurs when members are notified of a new meeting date/time at a prior meeting. If shorter notice is given, the previously -scheduled meeting is considered to have been cancelled and replaced with a special meeting. To: HRRC Agenda Item #: VI.A. From: MJ Lamon, Staff Liaison Action ❑ Discussion ❑ Date: March 25, 2014 Information Subject: Special Guest: Jennifer Bennerotte & Krystal Caron, Communications Department Action Requested: None. Information / Background: Jennifer Bennerotte, Director of Communications and Technology Services will provide an overview of the communication channels for the City of Edina that Boards/Commissions can utilize. Attachment: None. City of Edina • 4801 W. 50th St. • Edina, MN 55424 9 o e Media Relations K • ,��R% 89 • Media Contacts Who should respond to media requests? Once the City Council has taken action on a policy, the HRRC should refer media requests to the City Council unless directly asked by the City Council to respond. If a statement is needed from the HRRC, the Chair is typically the representative. What should I do if I am contacted directly by the media about City or HRRC business? Gather information. Don't respond immediately. Instead say, "I'm sorry. I don't have the full information regarding that issue. Let me take some basic information and submit your request to the appropriate person who will get back to you as soon as he/she can." Then, gather the following information: ■ Reporter's name and contact information. ■ Deadline. ■ Questions or focus of the media piece. 2. Get help. Contact the Staff Liaison. The Liaison can help determine who should respond, and get you help from City Communications staff if necessary. If you cannot reach the Staff Liaison (or administrative staff) in a timely manner, contact the City's Communications & Technology Services Department. All opinions and responses should reflect the official position of the HRRC. What if I just want to give my own personal opinion? It is important to determine when you are communicating on behalf of the HRRC and when you are stating your personal opinion. If you are expressing your own opinion about HRRC business (which may be different than the official ficial HRRC position), make sure that you identify your opinion as your own, and not representing the HRRC. We use Google Analytics to monitor activity on our website. Activity on the City of Edina website reflected the following activity during the month of February 2014: Total visits: 64,490 Number of unique visitors: 43,571 Average time of each visit: 2 minutes, 46 seconds Total page views: 194,228 About 53 percent of visitors came just one time. About 47 percent visited more often. Besides the home page, the most visited page was the Edinborough Park home page 13,992 page views. Other top pages included the following (with number of page views): Edinborough Park General Info — 7,652 Edinborough Park Adventure Peak — 6,571 Centennial Lakes Park Ice Skating -5,728 Centennial Lakes Park -5,475 Braemar Golf Course —4,140 Braemar Golf Dome — 3,535 Job Opportunities — 3,481 Edinborough Park Virtual Tour — 2,896 Edinborough Park Adventure Peak Birthdays -2,592 The most frequently accessed PDF among visitors was the zoning section of the Edina City Code. Other frequently downloaded files included the following: Zoning Code Specifications for Sanitary Sewer, Storm Sewer and Appurtenances Zoning Code Supplement Noise Section of City Code 54th Street residents Letter and Questionnaire July 22, 2013 Weekly Crime Report Edina City Map Plat and Subdivisions Section of City Code Juvenile Curfew section of City Code Edinborough Park Birthday Party Brochure Please note that, following the recodification completed late last year, all sections of City Code should direct to Municode (http://library.municode.com/index.ospx?clientld=15157), not PDFs on the website. If you come across a PDF of the old City Code, please send the page it is on to the Help Desk. The most popular blog category was the Parks & Recreation blog, followed by City Manager Scott Neal's Blog and the Edina Liquor blog. The most popular blog posts were "Public Golf," No Fair," "Civility on the Wane," "Why We Leave our Squad Cars Running," "Join the City's Adult Co-rec Kickball League" and "Looking for a Place to get Fine Wine and Good Food?." The most searched for words or phrases people used once people arrived at our site were "zoning map," "jobs," "employment," "ice skating," "city code," "tennis," "zoning," "wedding," "Fred Richards" and "dog licenses." Speak Up, Edina Activity on the "Speak Up, Edina" website reflected the following activity during the month of February 2014: Total visits: 833 Number of unique visitors: 637 Average time of each visit: 3 minutes, 11 seconds Total page views: 3,224 About 63 percent of visitors came just one time. About 37 percent visited more often. The most popular discussion on the site was the February moderated topic on the food -to -liquor sales ratio for restaurants, otherwise known as the "60-40 rule." E-commerce E-commerce on our sites totaled $59,181.95 in February. Top sellers were Braemar Golf Course Leagues and Lessons, $36,833; building permits, $10,492.48 (118 permits); Art Center class registration, $3,917; Dog Licenses, $3,531; and Adventure Peak Season passes, $793.82. Webstreaming We have been streaming video on our website through Granicus for several years. In February, 422 visits were made to the Granicus site by 372 unique visitors. The most requested videos on Granicus in February were the Feb. 11 Park Board meeting, 102 views; Feb. 18 City Council meeting, 65; Feb. 18 City Council meeting (live), 65; Feb. 12 Planning Commission meeting, 40; Feb. 3 City Council meeting, 34; Feb. 26 Planning Commission meeting, 23; Feb. 26 Planning Commission meeting (live), 20; Jan. 22 Planning Commission meeting, 14. We have been streaming all programming on YouTube since January 2011. In February, there were 3,948 views of an estimated 6,445 minutes on the City's YouTube channel. The most requested videos on YouTube in February were the Braemar Golf Dome "Fred Returns" commercial, 399 views; Early December 2013 "Agenda: Edina" segment on the updated lights at Edinborough Park, 176; "Beyond the Badge" February 2014 full episode, 144; Braemar Golf Dome Commercial No. 1, 127; Early February 2014 "Agenda: Edina" segment on the heirloom clock donation, 120; Braemar Golf Operations Plan Presentation, 99; January 2014 "Beyond the Badge" interview with Jeff Siems about his trip to Liberia, 98; Braemar Golf Dome grand opening commercial, 86; and the "Welcome to Edina" video, 85. The majority of YouTube viewers — 65 percent — watched on a computer; 18 percent on a mobile phone, and 16 percent watched on a tablet. Aci 0AW amv •l^� • �, .; COMMUNICATIONS & TECHNOLOGY SERVICES DEPARTMENT TOOLS TO ASSIST BOARDS & COMMISSIONS About Town About Town is a quarterly publication of the City of Edina produced to keep Edina residents informed of new activities and programs that are important to them. Articles of interest about residents and community history are included as well. The magazine is distributed to all households in the City and most businesses, with a total circulation of 25,000. The next deadline is April 18, for the summer (July 1) issue. Edition: Edina Edition: Edina is a new publication that is inserted in the Edina Sun -Current the last issue of the month. The majority of the content is focused on the City Council's six strategic priorities for 2014-2015: infrastructure, commercial and mixed-use redevelopment, workforce, communication and engagement, community vision and aviation noise. Videos The news program "Agenda: Edina" airs daily at 2:30 a.m., 10:30 a.m. and 6:30 p.m. and covers items that have been on the agendas of the City Council, as well as its advisory boards and commissions, during the weeks. The program is hosted by Dorothea Martti, a former CBS affiliate anchor. The show is typically taped the Thursday following each City Council meeting. The Communications & Technology Services Department's video production staff is able to produce public service announcements and promotional videos upon request and as time allows. City Extra City Extra is an email notification service available through the City's website. There is a list of subscribers for news about "Advisory Boards, Commissions and Committees" with 728 subscribers. There is no limit to the number of messages that can be sent. Social Media The City uses Facebook, Twitter, YouTube and Four Square. The City has general Facebook and Twitter accounts for its departments and boards and commissions. All messages are posted by the City's Communications & Technology Services Department staff. The City is now posting information for neighborhoods on Nextdoor.com. Website The City of Edina's website, www.EdinaMN.gov, is its primary online communications tool. Content is generated by individual departments, facilities and groups, but is edited and posted by the City's Communications & Technology Services Department staff. Boards and commissions are required to post the names of members, agendas and meeting minutes. Staff reports should also be posted for each meeting. Generally, agendas and staff reports are to be posted the Friday before a meeting. The City currently has several blogs. Blogs can be for individuals, departments/groups or shared. Bloggers must post a minimum of one blog each week. The City has a civic engagement site, www.SpeakUpEdina.org. There, visitors can post ideas or participate in online discussions. Through the end of 2014, the City will hold a new discussion on the site each month. Information from the online discussions will be compiled and forwarded to the City Council for consideration. This month's topic is organized garbage hauling. Next month's is bee -keeping. CITY OF EDINA COMMUNICATIONS & TECHNOLOGY SERVICES DEPARTMENT 2014 COPY DEADLINES About Town Jan. 17 for Spring/April 1 issue April 18 for Summer/July 1 issue July 18 for Autumn/Oct. 1 issue Oct. 17 for Winter 2015/Jan. 1 issue Public Works Pipeline April 18 for Summer/July 1 issue July 18 for Autumn/Oct. 1 issue Activities Directory* Dec. 23/27, 2013 for Spring -Summer issue June 6/11 for Fall issue Oct. 3/8 for Winter issue Dec. 22/26 for Spring -Summer 2015 issue *First date is date copy is due to Parks & Recreation Department, Second date is edited copy is due to Communications & Technology Services Department. City Slick Feb. 7 for February issue March 7 for March issue April 4 for April issue May 2 for May issue May 30 for June issue June 27 for July issue July 25 for August issue Sept. 5 for September issue Oct. 3 for October issue Oct. 31 for November issue Nov. 26 for December issue Edina Liquor Uncorked Jan. 3 for Feb. I issue Feb. 28 for April 1 issue May 2 for June 1 issue July 3 for Aug. 1 issue Sept. 5 for Oct. 1 issue Oct. 31 for Dec. 1 issue More Uncorked (Sun -Current newspaper insert) Jan. 24 for Feb. 6 distribution Feb. 21 for March 6 distribution March 21 for April 3 distribution April 25 for May 1 distribution May 23 for June 5 distribution June 20 for July 3 distribution July 25 for Aug. 7 distribution Aug. 22 for Sept. 4 distribution. Sept. 19 for Oct. 2 distribution Oct. 24 for Nov. 6 distribution Nov. 21 for Dec. 4 distribution Council Connection (Sun -Current newspaper insert) Jan. 3 for Jan. 30 distribution Jan. 31 for Feb. 27 distribution Feb. 28 for March 27 distribution April 4 for April 24 distribution May 2 for May 29 distribution May 30 for June 26 distribution July 3 for July 31 distribution Aug. 1 for Aug. 28 distribution Aug. 29 for Sept. 25 distribution Oct. 3 for Oct. 30 distribution Oct. 31 for Nov. 27 distribution Nov. 28 for Dec. 25 distribution The Times (Senior Center newsletter) Jan. 10 for February issue Feb. 7 for March issue March 7 for April issue April 4 for May issue May 9 for June issue June 6 for July issue July 3 for August issue Aug. 8 for September issue Sept. 5 for October issue Oct. 10 November issue Nov. 7 for December issue Dec. 5 for January 2015 issue "Agenda: Edina" Scripts are generally prepared by the 1St and 15t" of every month. Story ideas and calendar listings should be turned in before then. "Beyond the Badge" Scripts are generally prepared the second week of every month. Story ideas should be turned in before then. "Enterprise Edina" Scripts are generally prepared the first week of every month. Story ideas should be turned in before then. Edina 16 Broadcast Schedule Good Through the End of April, 2014 Edina City Council (shown until the next scheduled meeting — generally two weeks): - Saturdays — 7 p.m. - Sundays — 3 a.m. / 11 a.m. Tuesdays — 7 p.m. (live broadcast on 15t and 3rd Tuesdays of every month) Wednesdays — 3 a.m. / 11 a.m. Planning Commission (shown until the next scheduled meeting — generally two weeks): - Wednesdays — 7 p.m. (live broadcast on 2nd and 4th Wednesdays of every month) - Thursdays — 3 a.m. / 11 a.m. - Fridays — 7 p.m. - Saturdays — 3 a.m. / 11 a.m. Transportation Commission (airs from April 17 — May 15) - Sundays — 7 p.m - Mondays -3 a.m. / 11 a.m. - Wednesdays — 10 p.m. - Thursdays — 6 a.m. / 2 p.m. 2011 Days of Remembrance Event (airs the entire month of April) - Sundays — 10 p.m. - Mondays — 6 a.m. & 2 p.m. - Thursdays — 7 p.m. - Fridays — 3 a.m. & 11 a.m. 2014 Gene Sylvestre Interview (airs the entire month of April) - Sundays — 11 p.m. - Mondays — 7 a.m. & 3 p.m. - Thursdays — 8 p.m. - Fridays — 4 a.m. & noon 2014 Yom Hashoah Holocaust Remembrance Event (airs from April 17 — April 30) - Sundays — 11:30 p.m. - Mondays — 7:30 a.m. & 3:30 p.m. - Thursdays — 8:30 p.m. - Fridays — 4:30 a.m. & 12:30 p.m. "Days of Remembrance" Video Series (airs the entire month of April) Includes the following videos: o "Stolen Youth" o "'1 Was Given Life Twice" o "In The Shadow Of The Acropolis" o "Remaking a Life" o "Windows & Mirrors — The Middle East" - Mondays — 7 p.m - Tuesdays — 3 a.m. / 11 a.m. - Fridays — 10 p.m. - Saturdays — 6 a.m. / 2 p.m. Agenda: Edina (new episode on the 1St and 15th of each month): - Every day — 2:30 a.m. / 10:30 a.m. / 6:30 p.m. Beyond the Badge (new episode on the 1St of each month): - Every day — 2 a.m. / 10 a.m. / 6 p.m. Enterprise Edina (new episode on the 1St of each month): - Every day — 2:15 a.m./ 10:15 a.m./ 6:15 p.m. Rotary Club of Edina Meetings (new episode weekly): - Every day — 1 a.m. / 9 a.m. / 5 p.m. Other boards & commissions are televised either quarterly or annually during the following months. Transportation Commission January April July October Park Board February May August November Community Health Commission - October Human Rights & Relations Commission - November Arts & Culture Commission January Heritage Preservation Board - October Energy & Environment Commission - January To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Bylaw Review/Conflict of Interest/Communication Action Requested: None. Agenda Item #: VII.A. Action ❑ Discussion Information ❑ Information / Background: Scott Neal, City Manager, will review HRRC bylaws. Annie Coyle, City Manager Fellow, will review commissioner communications. Attachment: HRRC Bylaws. City of Edina • 4801 W. 50th St. • Edina, MN 55424 10 Human Rights and Relations Commission Bylaws Section 1: Introduction The bylaws outlined below are approved procedures for the Human Rights and Relations Commission (HRRC). Members should review and understand City Code Chapter 2, Article III, Division 1 and Chapter 2, Article III, Division 2 included in the appendix of these bylaws. In the event of a conflict between the City Code and the HRRC bylaws, the City Code will prevail. Some components of these bylaws are common across all City boards and commissions. The City Staff Liaison should be consulted prior to considering bylaw amendments. Proposed bylaw amendments should be announced one meeting prior to voting on the proposed change. Bylaw amendments require the approval of a majority of the voting HRRC members and approval by the City Council. In addition to the City Code and these bylaws, the HRRC will be guided by those policies and procedural documents applicable to the HRRC or City advisory boards in general. Copies of these documents will be made available to members at the beginning of their service with the HRRC. Section 2: Mission and Business Address Refer to City Code Chapter 2, Article III, Division 1 and Chapter 2, Article III, Division 2, Section 2-117 for the HRRC mission. The business office for the HRRC is located at Edina City Hall; 4801 W. 50`h St. Edina, MN 55424-1394. Members of the public can also contact the HRRC at edinamail@ci.edina.mn.us. Section 3: Membership Membership Composition Refer to City Code Chapter 2, Article III, Division 1, Section 2-78 and Chapter 2, Article III, Division 2, Section 2-119. Terms of Membership Refer to City Code Chapter 2, Article III, Division 1, Section 2-81. Contact Information HRRC members are required to provide a mailing address and phone number or email address to the City Clerk. This contact information is available to City staff and members of the public. Responsibilities HRRC members are expected to be present and adequately prepared for all meetings and to actively participate in meeting discussions. Members who are unable to complete assigned tasks should notify the Chairperson as soon as possible. 1 1 P a g e `i Human Rights and Relations Commission Bylaws Attendance Refer to City Code Chapter 2, Article III, Division 1, Section 2-86. If a member cannot attend a regular meeting, he or she should notify the Staff Liaison as soon as possible and ideally no later than two hours prior to the start of the meeting. Cancelled meetings will be counted as meetings held and attended for purpose of calculating attendance percentages. Resignation or Removal Refer to City Code section Chapter 2, Article III, Division 1, Section 2-81. The HRRC may ask the City Council to review a member's appointment based on the member's failure to perform the responsibilities outlined above. Section 4: Meetings Meeting Notice Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. All board and commission meetings are open to the public. To comply with legal requirements and ensure accessibility to the public, the City Clerk gives official notice of all HRRC meetings on the City's website and at City Hall. Regular Meetings Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. Regular meetings of the HRRC are held at Edina City Hall or another officially noticed location on the fourth Tuesday of every month at 7:00 p.m. A regular meeting may be rescheduled by the HRRC at a prior meeting. Annual Meeting In February the HRRC will hold an annual meeting to: • Elect officers for the upcoming year, • Review and update bylaws as necessary, and Affirm the regular meeting schedule for the upcoming year. Special Meetings Special meetings of the HRRC may be called by the Chairperson, City Council, City Manager or by the directive of a majority of the HRRC voting members. Members will be notified of the special meeting by written or email communication at least three calendar days in advance of the meeting. To comply with the open meeting law and to ensure accessibility to the public, the City Clerk posts official notice of all special meetings. A quorum is not required for special meetings; however, members cannot take action on a motion unless a quorum is present. Cancelling Meetings Meetings of the HRRC can be cancelled by the Chairperson, City Council, City Manager or by the directive of a majority of the HRRC voting members. Meetings may be cancelled for insufficient business, lack of quorum, conflict with a holiday, inclement weather or in the event of a community emergency. Quorum Refer to City Code Chapter 2, Article III, Division 1, Section 2-84. 2 1 P a g e `e� Human Rights and Relations Commission Bylaws Meeting Agendas Meeting agendas will be prepared by the Chairperson in consultation with the City Staff Liaison. Members may request that items be added to the agenda; however, the addition of such items is subject to approval by a majority of the voting members. The meeting agenda and related materials will be sent electronically the Thursday prior to the scheduled regular meeting. Meeting Proceedings During regular meetings, business will be conducted in the order listed below. The order of business may be changed with the support of a majority of the voting members. • Call to order • Roll call • Approval of agenda • Approval of minutes from preceding meeting • Public hearings • Community comment • Reports and recommendations • Correspondence • Commission comments • Staff comments • Adjournment Meetings will be conducted according to the latest edition of Roberts Rules of Order. Community Comment During "Community Comment," the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda that is relevant to the HRRC. Individuals must limit their presentations to three minutes. Chair has the right to limit the number of speakers making similar statements and to limit comments related to matters previously discussed. The HRRC is not required to respond to the comments. In order to maintain a respectful environment for all those in attendance, disruptive behavior such as the use of signs, clapping, cheering or booing is not allowed. Motions and Voting A simple majority of voting members present and voting will decide all motions before the HRRC. At the request of a member, a roll call vote will be taken when there is a divided vote on any item. A tie vote on any motion will result in a failure to pass. Student members are not eligible to vote. Meeting Minutes Refer to City Code Chapter 2, Article III, Division 1, Section 2-85. City staff will prepare minutes for HRRC meetings. The minutes will include which members were present and absent, a summary of each item discussed and any motions proposed, and the votes on those motions. If a member of City staff is not present to record minutes, the HRRC will appoint a secretary to prepare the minutes. The secretary will prepare draft minutes within two weeks of the meeting 3 1 P a g e 13 Human Rights and Relations Commission Bylaws date and forward the draft to the Chair and City Staff Liaison. Approved minutes will be posted on the City's website and forwarded to the City Clerk for distribution to the City Council by the City Staff Liaison. Section 5: Officers Refer to City Code Chapter 2, Article III, Division 1, Section 2-83. The HRRC will hold elections for the officer positions of Chairperson and Vice Chairperson at the annual meeting in February. The Chairperson may make and second motions and vote on all motions. The duties of the Chairperson include but are not limited to: • Prepare the agenda in consultation with the City Staff Liaison. • Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. • Invoke a reasonable time limit for speakers during public testimony. • Ensure that the bylaws are followed and actions are properly taken. • Maintain meeting decorum. • Extend meetings or schedule special meetings as necessary. • Cancel meetings, in consultation with the City Staff Liaison. • Facilitate the development of the annual work plan. • Develop annual calendar of anticipated agenda items for each month. • Consult with members regarding attendance issues. • Encourage active participation by HRRC members and members of the public. The Vice Chairperson performs the duties of the Chairperson in his/her absence. If both the Chairperson and the Vice Chairperson are absent, an acting chairperson may be assigned in advance by either officer or at the meeting by a majority vote of the members. Section 6: City Staff Liaison Refer to City Code Chapter 2, Article III, Division 1, Section 2-79. The HRRC has a City Staff Liaison appointed by the City Manager. The City Staff Liaison is expected to work cooperatively with HRRC members. Members may not direct City staff but can request assistance through the City Staff Liaison to carry out the HRRC mission. The duties of the City Staff Liaison include but are not limited to: • Work with Chairperson to prepare and distribute meeting agendas. • Reserve meeting rooms and other needed meeting equipment. • Record and prepare meeting minutes (or delegate the responsibility to another City staff member). • Provide technical expertise and access to City resources. • Work with Chairperson to ensure bylaws are followed and annual work plans are submitted. • Relay information or directives from City Council meetings or work sessions relevant to the HRRC. • Respond to HRRC inquiries in a timely manner. • Forward information to and between HRRC members. • Record meeting attendance, include the current attendance record with each packet and consult with the Chairperson and City Clerk regarding attendance issues. • Provide orientation materials to new members and chairperson. • Handle funds allocated to the HRRC in accordance with its directives, City policies and legal requirements. 4 1 P a g e 14 Human Rights and Relations Commission Bylaws • Serve as the custodian of HRRC records. • Work with City Clerk to serve all notices required by law or these bylaws. Concerns with the performance of the City Staff Liaison should be directed to the Assistant City Manager. Section 7: Committees and Working Groups Introduction Committees or Working Groups may be established by a majority vote of the HRRC to study issues in greater depth and report findings. Committees or Working Groups present their analysis to the HRRC for discussion and recommendations. The HRRC has the sole authority to make final recommendations on all matters on which a Committee or Working Group has given guidance. The HRRC defines the scope and the duration of the Committee or Working Group's mission. In no case may the Committee or Working Group exceed the authority granted by the HRRC. Committee and Working Group participants may not include enough voting HRRC members to constitute a quorum for the HRRC. Committees or Working Groups may be designated as standing (ongoing) or temporary in nature. Definitions Committees and Working Groups may be comprised of two or more people, one of whom is the chair appointed by the HRRC. A Committee is comprised of current HRRC members only. A Working Group is led by a HRRC member, but will also include members of the public. Working Group Announcement Public notice will be given of the formation of any Working Group, including a press release from the City to local media outlets. Individuals will have a minimum of 14 days after the public notice to express interest in joining before members are selected. Public Access Based on the potential public interest in the topic, some Committee and Working Group meetings may be designated as public meetings by the HRRC or the City Council. If a Committee or Working Group's meetings are designated as public meetings, official meeting notices, written agendas and written minutes are required. Refer to Section 4 of these bylaws for additional information on meeting notices. Appointments and Chair Assignments Committees: The HRRC Chairperson will ask for Committee volunteers from the HRRC membership. A majority vote may approve the Committee appointments once sufficient volunteers are established. A temporary Committee Chair will be appointed by the HRRC at the time of Committee formation. The Committee will elect its own chair and notify the HRRC Chairperson. Working Groups: The HRRC Chairperson will ask for volunteers from the HRRC to serve as the Working Group Chair. The Working Group Chair is approved by a majority of the HRRC members. The Working Group Chair will recommend other 5 1 P a g e Wl Human Rights and Relations Commission Bylaws Working Group members. By definition, those members will include individuals outside of the HRRC. The Chair may also nominate a co-chair who is not a HRRC member. Working Group appointments will be made by a majority vote of HRRC members. The duties of the Committee or Working Group Chair(s) include but are not limited to: • Set the meeting schedule and, if required, notify the City Staff Liaison for public notification. • Prepare and distribute a written meeting agenda, if required. • Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. • Ensure that this section of the bylaws and HRRC directives are followed. • Maintain meeting decorum. • Recommend members and notify HRRC of changes in membership (Working Group only). • Report on the Committee or Working Group's activities at each regular HRRC meeting. • Communicate to the Committee or Working Group any directives, questions or input from the HRRC. Resignation or Removal A Committee or Working Group member may voluntarily resign by submitting his or her written resignation to the Chair of the Committee or Working Group. A Committee or Working Group member may be removed by a majority vote of the HRRC. Disbanding A Committee or Working Group may be disbanded at any regular meeting of the HRRC by a majority vote of the members. Committees or Working Groups will automatically be disbanded if no member of the HRRC is available to serve or appropriate volunteer membership cannot be established. Section 8: Communication Applicability This section applies to all types of media and communication methods including face-to-face, telephone, email and social media. Communication Between Members Outside of Meetings HRRC-related communication between members when a quorum of voting members is present constitutes a violation of open meeting laws if it takes place outside of publicly -noticed meetings. Members are prohibited from discussing HRRC business in such a situation. Since email communication is common outside of meetings, the following email protocol is adopted: • Any email communication intended for a majority of HRRC members should go through the City Staff Liaison so that an appropriate record can be established. • Members should not respond "reply all" to group messages. • Members should not blind copy (bcc) other members. 6 1 P a g e 16 s� Working Group members. By definition, those members will include individuals outside of the HRRC. The Chair may also nominate a co-chair who is not a HRRC member. Working Group appointments will be made by a majority vote of HRRC members. The duties of the Committee or Working Group Chair(s) include but are not limited to: • Set the meeting schedule and, if required, notify the City Staff Liaison for public notification. • Prepare and distribute a written meeting agenda, if required. • Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. • Ensure that this section of the bylaws and HRRC directives are followed. • Maintain meeting decorum. • Recommend members and notify HRRC of changes in membership (Working Group only). • Report on the Committee or Working Group's activities at each regular HRRC meeting. • Communicate to the Committee or Working Group any directives, questions or input from the HRRC. Resignation or Removal A Committee or Working Group member may voluntarily resign by submitting his or her written resignation to the Chair of the Committee or Working Group. A Committee or Working Group member may be removed by a majority vote of the HRRC. Disbanding A Committee or Working Group may be disbanded at any regular meeting of the HRRC by a majority vote of the members. Committees or Working Groups will automatically be disbanded if no member of the HRRC is available to serve or appropriate volunteer membership cannot be established. Section 8: Communication Applicability This section applies to all types of media and communication methods including face-to-face, telephone, email and social media. Communication Between Members Outside of Meetings HRRC-related communication between members when a quorum of voting members is present constitutes a violation of open meeting laws if it takes place outside of publicly -noticed meetings. Members are prohibited from discussing HRRC business in such a situation. Since email communication is common outside of meetings, the following email protocol is adopted: • Any email communication intended for a majority of HRRC members should go through the City Staff Liaison so that an appropriate record can be established. • Members should not respond "reply all" to group messages. • Members should not blind copy (bcc) other members. 6 1 P a g e 16 Human Rights and Relations Commission Bylaws Members must not engage in a serial discussion of HRRC business. A serial discussion occurs when members discuss official business with a majority of voting members through successive communications. Serial communication can occur through a combination of communication methods such as face-to-face, email, telephone or on a social media site. Communication with the Public Outside of Meetings HRRC members are encouraged to share their work with members of the public within the guidelines noted in the paragraph below. When communicating HRRC business with the public, members should understand and convey the following: • The deliberations and decisions of the HRRC will be based solely on information contained in the public record presented to all HRRC members participating in the deliberation or action. • The member's comments do not represent the opinion or viewpoint of other commissioners or the HRRC as a whole. Members should exercise care not to communicate how they intend to vote on any pending matter or give the appearance any matter has been pre -decided. Public Announcements and Press Releases The City's Communications and Technology Services Department will approve and coordinate any public announcements, press releases or other media contact desired by the HRRC. Section 9: Financial Transactions All financial expenditures by the HRRC must relate to the HRRC mission and be covered under the HRRC budget. All expenditures must be approved in advance by a majority of the voting members. The City Staff Liaison is responsible for ensuring that all approved expenditures or reimbursements meet the criteria above as well as other City financial policies. Expenditures that do not meet the criteria above will not be reimbursed. The HRRC does not have the authority to execute contracts or to otherwise financially obligate the City of Edina. Any contract related to HRRC business will be managed by the City Staff Liaison and may be subject to City Council approval. Section 10: Ethical and Respectful Conduct Conflict of Interest Members may not use their position on the HRRC for personal benefit. The interests of the HRRC must be the first priority in all decisions and actions. Any member who has a financial interest in, or who may receive a financial benefit as a result of, any HRRC action or decision must disclose this fact as a conflict of interest. A member who has disclosed a conflict of interest should abstain from discussion and voting on the matter. Gifts 7 1 P a g e 17 Human Rights and Relations Commission Bylaws HRRC members may not receive personal gifts from any "interested person" in conjunction with their board and commission duties. An "interested person" is a person, or representative of a person or an association, who has a direct financial interest in a recommendation under the HRRC's purview. This section does not apply to lawful campaign contributions. The HRRC may recommend acceptance of general gifts or donations through the City's donation policy. Respectful Behavior The City of Edina is committed to providing a work environment free from violence for all elected and appointed officials, employees and visitors. The City does not tolerate any form of violence in the workplace including threats or intimidating actions by or against any of the groups cited above. Violence and threats may include, but are not limited to: • Any act which is a physical assault • Any threat, behavior or action which is interpreted by a reasonable person to carry the potential to harm or endanger the safety of others, or result in an act of aggression, or destroy or damage City property. The Chairperson and City Staff Liaison have the right to call for the immediate removal of anyone who threatens or commits an act of violence on City property. Respectful behavior also includes how HRRC members relate to each other, City staff and members of the public. Members share a joint responsibility in modeling, monitoring and addressing behavior within the group. During HRRC interactions, members should strive to: • Treat people with courtesy, politeness and kindness • Encourage others to express their opinions and ideas • Listen to what others have to say • Use the ideas of others to improve decisions and outcomes • Recognize cultural differences Members should avoid: • Speaking over or cutting off another individual's comments • Insulting, disparaging or putting down people or their ideas • Bullying other members by displaying a pattern of belittling, demeaning, judging or patronizing comments. How to Report Members can report cases of unethical conduct to the City Staff Liaison, Assistant City Manager, City Manager or City Attorney. Appendix City Code Chapter 2, Article III, Division 1— Generally 8 1 P a g e 18 Human Rights and Relations Commission Bylaws Sec. 2-78. Establishment (a) Authority to establish. Pursuant to Minn. Stats. § 412.621, and other such statutes as are specifically cited herein, the council establishes or continues the following boards and commissions to advise the council with respect to municipal functions and activities and to investigate subjects of interest to the city. (b) How established. A board or commission may be established by a majority vote of the council. An ordinance shall be adopted prescribing the purpose, duties and composition of the board or commission. (c) Subject to provisions in this chapter. All boards and commissions established by the council shall be subject to the provisions of this chapter, unless otherwise specified in city ordinance or state law. (d) Purposes and duties generally. All boards and commissions established by the council shall be advisory to the council and shall have the responsibility to: (1) Investigate matters within the scope of the particular board or commission or as specifically directed by the council. (2) Advise the council by communicating the viewpoint or advice of the board or commission. (3) At the direction of the council, hold hearings, receive evidence, conduct investigations, and, on the basis of such hearings, evidence and investigations, make decisions and recommendations to the council. (e) Advisory role. A board or commission established by the council shall not assume the role of an administrative or legislative body. Sec. 2-79. Cooperation of city officials subject to direction of city manager The manager may make available city staff members to record and prepare minutes of board and commission meetings. Such staff members shall perform only such clerical duties on behalf of a board or commission as provided in the bylaws of that board or commission or as assigned by the chairperson with the consent of the manager. The manager may assign additional staff to assist a board or commission. Sec. 2-80. Membership (a) Regular members. Regular members of boards and commissions established by the council shall be adult residents of the city unless otherwise expressly stated by ordinance. Members who discontinue legal residency in the city shall automatically be deemed to have resigned from office as of the date of such discontinuance. (b) Student members. Student members shall be residents of the city and enrolled full time in a secondary school. Student members shall be nonvoting. Sec. 2-81. Appointment and terms of membership (a) Regular members. Board and commission members shall be appointed by majority vote of the council and shall serve terms of membership not to exceed three years per term. Each member is eligible to serve two three-year terms, except for members of the planning commission, who are eligible to serve three three-year terms. A member in good standing shall serve until a successor has been appointed. 9 1 P a g e 19 Human Rights and Relations Commission Bylaws (b) Student members. Student members shall be appointed by majority vote of the council and shall serve terms of membership not to exceed one year per term. (c) Resignation and removal. Members shall serve without compensation and may resign voluntarily by letter or e-mail to the city clerk or be removed by majority vote of the council or pursuant to section 2-80 or 2-86 (d) Vacancies. Vacancies in membership shall be filled by majority vote of the council for the balance of the unexpired term. (e) Term of appointment to fill vacancy. A person appointed to fill a vacancy shall be eligible to serve two (or for planning commission, three) full terms in addition to the balance of the unexpired term. (f) No concurrent membership. No person may serve concurrently on more than one board or commission. (g) Staggered terms. Terms of membership shall be staggered so that no more than one-half of the terms on aboard or commission expire in any particular year. Sec. 2-82. Committees and subcommittees (a) Establishment. Aboard or commission may, with specific approval of the councilor pursuant to its bylaws, establish committees, subcommittees, committees of the whole or working groups that include members of the board or commission and additional persons as requested by the board or commission. (b) Prohibition. A committee, subcommittee, committee of the whole or working group may not engage in activities, functions, or duties outside the scope of authority granted to the board or commission by which it was established. Sec. 2-83. Organization and bylaws (a) Bylaws. Each board or commission shall adopt and be governed by such bylaws as shall be necessary and desirable for the conduct of its activities. Bylaws shall be subject to review and approval by the council. (b) Chairperson. Each board or commission annually shall elect from its members a chairperson and vice -chairperson to serve a term of one year. No person shall serve more than two consecutive one-year terms as chairperson of a particular board or commission. A chairperson elected to fill a vacancy shall be eligible to serve two full terms in addition to the remainder of the vacated term. Sec. 2-84. Time, location and conduct of meetings (a) Regular meetings. All board and commission meetings are open meetings subject to the Minnesota Open Meeting Law (Minn. Stats. ch. 13D) and shall be held at a fixed time, on a fixed date and in a fixed place as shall be determined by the board or commission. The city clerk shall give notice of all board and commission meetings as required for meetings of public bodies. (b) Public comment. All board and commission meetings shall include scheduled time for public comment. (c) Quorum. A simple majority of voting members, appointed and serving, shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of a meeting, no votes on board or commission business may be taken except a motion to adjourn or recess. 101Page 20 Human Rights and Relations Commission Bylaws (d) Meetings conducted according to bylaws. All meetings shall be conducted according to the bylaws of the board or commission. Sec. 2-85. Meeting minutes (a) Official record. Approved minutes of board or commission proceedings shall be public record; the city shall retain a copy of the official minutes of each board or commission meeting in accordance with applicable state law. (b) Recording. A board or commission may appoint from its membership a secretary to record and prepare meeting minutes. Minutes so recorded shall be reviewed and approved by the board or commission and a copy forwarded to the city clerk. In the alternative, the manager may make available to the board or commission a member of city staff to serve as secretary to record and prepare meeting minutes. (c) Distributed to city council. Official minutes of each board or commission meeting shall be distributed to the council prior to the first regular council meeting after approval of the minutes by the board or commission. Sec. 2-86. Attendance requirements (a) Purpose. To assist boards and commissions in fulfilling their purposes and duties and to ensure that they are not prevented from doing so by the repeated absence of their members, the council hereby establishes an attendance policy for members serving on boards and commissions. (b) Removal. Any member of a board or commission established by the council who fails to attend three consecutive regular meetings, or in the case of members of the planning commission, four consecutive regular meetings, or who fails to attend at least 75 percent of the scheduled meetings in any calendar year, whether regular or joint work sessions with the council, shall be deemed to have resigned as a member of the board or commission. (c) Exceptions. (1) The requirements of this subsection shall not apply to attendance at special meetings, or of meetings of committees or subcommittees, including committees of the whole, established by a board or commission pursuant to section 2-82 (2) The requirements of this subsection shall not apply to members of the housing and redevelopment authority of the city, the East Edina Housing Foundation or the city council. (d) Annual review. The council shall conduct an annual review of the attendance of members of boards and commissions established by the council. (e) Vacancies. The successor to any member of a board or commission who has been removed pursuant to this subsection shall be appointed pursuant to section 2-81 City Code Chapter 2, Article III, Division 2 — Human Rights and Relations Commission Sec. 2-116. Policy statement. 111Page 21 Human Rights and Relations Commission Bylaws It is the public policy of the city to: (1) Secure for all of the residents of the city freedom from discrimination because of race, color, creed, religion, age, sex, sexual orientation, gender expression, marital status, disability, status with regard to public assistance, familial status or national origin in connection with employment, housing and real property, public accommodations, public services, credit and education. (2) Support the home, family and human relations in the city. (3) Cooperate with the state department of human rights, and other agencies and commissions in their programs of human rights. Sec. 2-117. Establishment and purpose. To promote and help implement the above policies, the council hereby establishes the city human rights and relations commission (the "commission"). Sec. 2-118. Duties. The commission shall: (1) Advise the council on matters relating to discrimination and human relations referred to herein. (2) Implement such programs of education and community action which are designed to effectuate the public policy stated in section 2-116 and which have been approved by the council. (3) Cooperate with the state department of human rights, and other agencies and commissions in their programs of human rights. (4) Investigate, study, report and undertake other functions as are assigned to local commissions under and pursuant to Minn. Stats. ch. 363, and to discharge its duties under Minn. Stats. ch. 363 with regard to specific matters referred to it by the state commissioner of human rights or filed with it by individuals. Sec. 2-119. Membershi The commission shall consist of nine regular and two student members. 121Page `4 To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Welcome New Members/Around the Table Y -�o Agenda Item #: VII.B. Action ❑ Discussion Information ❑ Action Requested: None. Information / Background: i. Chair Seidman will ask each member about their passions and interests for serving on HRRC. ii. Chair Seidman will review meeting etiquette. Attachment: None. City of Edina • 4801 W. 501h St. Edina, MN 55424 23 Guidelines for Meeting Etiquette 1. Be ready to start on time. 2. Be prepared: each commissioner should come to the meeting with all of the materials and data he/she will need and an understanding of the topics. 3. Minimize distraction: Shut off phones or set them to vibrate. If you use your computer to view the agenda, avoid checking email or social media. Avoid "sidebar" conversations while the meeting is going on. 4. Respect the agenda: Stay on one topic at a time, respect time allotted, have a clear focus. Avoid introducing tangential topics. S. Maintain confidentiality of discussions. 6. Clarify decisions, next steps and who has commitment to take action. 7. Be solution minded: When you identify a problem, suggest a solution. Respond to the topic and respect the opinion of others. 8. Assume positive intent: We are all here to add value to our community. If something said doesn't sound appropriate, ask for clarification. If you need more discussion, take it offline. Committees and Working Groups The term used depends on the composition of the membership. Both committees and working groups have a chair or co-chair that is a member of the sponsoring BC. www.EdinaMN.gov Committees orking Groups create Committees and Working Groups to assist them with their mission. These groups study issues report findings. in greater depth and final recommendations on all issues. 0 www.EdinaMN.gov Summary Initial Community Listening Session Training Edina Human Rights and Relations Commission March 19, 2014 Setting The first training for community volunteers occurred on this date in the Council Chambers at Edina City Hall. Thirteen people were present, including Ric Dressen, Superintendent of Edina Public Schools. The session was led by Madeline Lohman, an experienced professional on the staff of The Advocates for Human Rights ("The Advocates"), a 30 year old Minnesota non-profit engaged in human rights initiatives in the US and internationally. Volunteer leader training format The training follows a format used extensively by The Advocates to train community volunteers to use a consistent format to collect information from Minnesotans about how welcoming their communities are. This format results in a report that informs communities while respecting the rights and confidentiality of information individuals share in these conversations. The information guides communities in pursuing actions that support all who live in a community to feel welcome and invited to have full participation. Content • The training teaches our volunteers about arranging a physical setting and communication techniques that lead to a successful experience for all. That success means that community members who participate are comfortable sharing their experiences while the trained team of volunteer leaders records key points in a consistent format. At this training, volunteers are coached about: • keeping the conversation focused on the question being addressed • actively engaging as many of the participants to join the conversation, not just those most vocal • steps to take if participants mention a specific incident that made them feel welcome or unwelcome, to get basic information about that, such as when, where, who was involved (positions or relationships, not names) and what happened as a result of the incident • recording the points actually made by participants in their words, not summarizing or putting the comment into different words • being an active participant. Listening session agenda Volunteer leaders next received information about leading participants through a listening session including: • icebreaker (15 minutes) • introduction and context (5 minutes) • large group brainstorming (5-10 minutes) • small group discussion (60 minutes) • making the human rights connection (15 minutes) • summary and wrap-up (10 minutes) These community listening sessions usually last between 1 1/2 and 2 hours. Location/environment The community is encouraged to arrange the listening sessions for locations that will be easily accessed and welcoming to all who are invited. The Advocates suggest that a gathering of 20-30 people is well managed by a team of 2-3 leaders. That also means that the small discussion groups can be 4-6 people, giving all an opportunity to be heard. Providing name tags, note paper, easels, pens and a writing surface (tables or clipboards) is important. The Advocates also strongly suggests providing modest food (treats/snacks/beverages) that are culturally appropriate based on the invited audience. Outcome For our community, there are two outcomes. First, and most important, a wide variety of people will have had the experience of being heard. Second, as a community, we will have accumulated substantial information that can be used to assure that Edina is indeed a welcoming place to live and work. Next steps The Community Outreach Working Group (Arnie Bigbee, Laura Davis, Rick Kruger and Judith Rodgers) will meet by mid-April 2014 to identify next steps, including: • set timelines for our work and a conclusion point • estimate expenses • identify groups with which we should collaborate to hear from all of Edina's citizens • determine the scope of our work for us to consider having a complete listening experience • attract additional volunteers as needed • continue to provide regular updates to the EHRRC 3/24/14 To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: General Workplan Updates Action Requested: None. Information / Background: i. Community Outreach Working Group (Davis/Bigbee) I. Next Steps ii. Days of Remembrance (Seidman/Cashmore/Arseneault) 1. Watch YouTube promo video 2. PR City of Edina website Attachment: None. Agenda Item #: VII.C. City of Edina 4801 W. 50th St. • Edina, MN 55424 Action ❑ Discussion ❑ Information 24 To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Shared Board/Commission Blog Agenda Item #: VII -D. Action Requested: Request a Commissioner volunteer to be the HRRC blog liaison. Action Discussion ❑ Information ❑ Information / Background: The HRRC Commission has the opportunity to participate in a shared blog on the City's website. The Board and Commission blog would be shared by all 10 advisory boards and commissions. Each BC would be responsible for submitting a post on a scheduled basis. Attachment: None. City of Edina 4801 W. 50th St. • Edina, MN 55424 25 To: HRRC Agenda Item #: VII.E. From: MJ Lamon, Staff Liaison Action ❑ Discussion Date: March 25, 2014 Information ❑ Subject: Review subcommittee/working groups/liaison standing positions. Action Requested: Review chart and update. Information / Background: A handout will be provided to clarify the definition of a committee vs a working group. Attachment: Chart of current known working groups/committees/liaisons. City of Edina • 4801 W. 50th St. • Edina, MN 55424 26 HUMAN RIGHTS & =;\ RELATIONS COMMISSION Subcommittee, Working Responsibilities Commissioner (s) Term Notes Group, Events Bias Offense Response Plan Annually review Bias Offense Steve Winnick 1 year Response Plan Tom Oye Award Annually submit press release, Steve Winnick1 year update nomination form, provide summary to commission, and update letters Edina Community Center Steve Winnick EHRRC Nominating Steve Win 'c Committee Edina Community Outreach i igbee and Laura Davis Community member involvement School District Equity Advisory Arnie Bigbee Council National Observance of Days Jan Seidman, Pat Arseneault, 1 year of Remembrance Ellen Kennedy, and John Cashmore BC Blog Liaison 1 year .7 (e HUMAN RIGHTS & RELATIONS COMMISSION Subcommittee, Working Responsibilities Commissioner (s) Term Notes Group, Events Bias Offense Response Plan Annually review Bias Offense Steve Winnick, Arnie Bigbee, 1 year Response Plan John Cashmore Tom Oye Award Annually submit press release, Steve Winnick 1 year update nomination form, provide summary to commission, and update letters Edina Community Center Steve Winnick EHRRC Nominating Steve Winnick Committee Edina Community Outreach Arnie Bigbee and Laura Davis Community member involvement School District Equity Advisory Arnie Bigbee Council National Observance of Days Jan Seidman, Pat Arseneault, 1 year of Remembrance Ellen Kennedy, and John Cashmore BC Blog Liaison 1 year To: HRRC From: M) Lamon, Staff Liaison Date: March 25, 2014 Subject: Correspondence and Petitions Action Requested: None. Information / Background: Attachment: Official correspondence recieved since the last HRRC meeting. Agenda Item #: VIII. Action ❑ Discussion ❑ Information City of Edina • 4801 W. 501h St. • Edina, MN 55424 28 From: Lisa Schaefer To: MJ Lamon; Annie Coyle Subject: Fwd: Edina as a Human Rights City Date: Friday, March 07, 2014 6:08:20 AM Attachments: Human Riahts Cities xdf ATTOOOOl.htm Sent from my iPhone Begin forwarded message: From: Jessie Wyatt <jwyatt(&college.harvard.edu> Date: March 6, 20141 10:39:13 PM CST To: < Ischaefer(a) Edina M N.gov>, <mail(d>EdinaMN.gov> Subject: Edina as a Human Rights City Hi Lisa and members of the Human RIghts & Relations Commission, My name is Jessie Wyatt and I am an undergraduate at Harvard College. I was born and raised in Edina and have strong ties to the city, particularly the Edina Hockey Association! Go Hornets! I was pleasantly surprised to see that Edina already has a Human Rights and Relations Commission and I am writing to see if Edina would take their defense of Human Rights one step further. I have been working closely with Shulamith (Shula) Koenig, recipient of the 2003 UN Prize in the field of Human Rights, who has dedicated her life to Human Rights Learning through the establishment of Human Rights Cities. As of today, Shula, through her non-profit organization PDHRE, Shula has established Human Rights Cities in Argentina, Austria, India, Kenya and Washington D.C., just to name a few. In order for cities to truly flourish, it is necessary that every individual knows their endowed Human Rights and is able to fully utilize those rights. Edina would be a perfect launching city for the future of Human Rights in Minnesota. Not to mention, the city would be globally recognized for this achievement. I would love to work with the entire to Commission accomplish this goal. I have attached a description created by Shula on her Human Rights Cities Program for your review. Unfortunately, I spend most of my time in Cambridge; however, I will be home from March 15th to March 20th. If there is any way to set up a time to meet with the Commission to discuss this in greater detail, I would be honored. Looking forward to hearing from you. 29 FYI- unofficial document The Human Rights Cities Program – PDHRE, People's Movement for human Right Learning -Human Rights as a way of life. Imagine living in a society where all citizens pledge to build a community based on equality and nondiscrimination; --where all women and men are actively participating in the decisions that affect their daily lives guided by the human rights framework; where people work to overcome fear and impoverishment, a society that provides human security, access to food, clean water, housing, education, healthcare and work at livable wages, sharing these resources with all citizens—not as a gift, but as a realization of human rights. Such a city is a practical viable model that demonstrates that living in such a society is possible for all: women and men, youth and children, people with disabilities young or old, different religions.. different identities and cultures. PDHRE, People's Movement for Human Rights Learning, works to develop, facilitate and implement the Human Rights Cities Program by, for, and with the inhabitants of the city and the local authorities, through learning, dialogue and discussions that lead to action. Human Rights Cities, as developed by partnerships from around the world, are based on the premise that all people wish and hope for social and economic justice, to move from charity to dignity. It stands on the conviction and the rich experience of the last 20 years that for human rights to be effective, all women, men, youth, and children must know, own and internalize the holistic vision and practical mission of the human rights. In a dynamic way they realize, human rights as a way of life, as relevant to their daily concerns. A steering committee is formed in the city to represent all sectors of society, they learn about a new vision of human rights as a way of life, and develop learning programs for various audiences. The plan includes the examination, with a gender perspective, of laws, policies, resource allocation and relationships that prevail in the city, creating a vertical and horizontal progressive learning process. Step by step, neighborhoods, schools, political, economic and social institutions, and NGOs, examine the human rights framework relating it to their traditional beliefs, collective memory and aspirations regarding environmental, economic and social justice issues. As agents of change people learn to mentor/monitor, and identify, analyze, and document their needs. The most important action is developing an alternative participatory budget, to implementing the MDGs, with a special focus on women, poverty alleviation, and the environment. Strategies and methodologies are designed to have governing bodies, law enforcement agencies, public sector employees, religious groups, NGOs and community groups, those working on the issues of women, children, workers, indigenous peoples, poverty, education, food, water, housing, healthcare, environment and conflict resolution, and non-affiliated inhabitants, join in the learning and reflecting about human rights as significant to the decision-making process. The city, its institutions and residents, as a complex social economic and political entity, become a model for citizen's participation in their planning the development of the city within a human rights framework. This process leads to the mapping and analysis of causes and symptoms of violations such poverty and the designing of ways to achieve well being in their city. Appropriate conflict resolution is an inevitable consequence of the learning process as women and men work to secure the sustainability of their community as a viable, creative, caring society. The United Nations Resolution A/RES/63/173 The International Year of Human Rights Learning, recognizes the need for all people to know human rights, which the PDHRE network will move forward with the year as a process to develop beyond the 20 existing Human Rights Cities, an additional 30 such cities. Human Rights Learning highlights the normative and empirical power of human rights as a tool in individual and collective efforts to address inequalities, injustices and abuses at home, in the work place, in the streets, prisons, courts, and more. Even in "democratic" societies, citizens and policy- makers must learn to understand human rights and the obligations and the responsibilities that they entail in a holistic and comprehensive way. They must learn to enforce human rights effectively and efficiently. This is the promise and responsibility their governments have undertaken when ratifying various human rights instruments. It is important to note the following: -Two billion people live in cities today. Cities are a microcosm of a state. -Four billion people will live in cities in 15 to 20 years. -With the multitudes of people and issues interacting and interrelating there is no inherent knowledge, support systems, or guidance of how to live with one another and how to practically abide by moral values in today's fast changing world. To effectively continue with the development of Human Rights Cities, we hope to discuss possibilities of funding this very unique, proactive initiative, working at the community level. For more information: Shulamith Koenig PDHRE People's Movement for Human Rights Learning 526 West 111th Street, Suite 4E New York, NY 10025 USA Tel: 1-212-749-3156 * Fax: 1-212-666-6325 Email: pdhre igc.orq Award winning website: http://www.pdhre.org/ To: H RRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Chair, Commission Member, and Student Comments Action Requested: None. Information / Background: A. April Meeting (Seidman) Attachment: None. Agenda Item #: IX. Action ❑ Discussion ❑ Information City of Edina • 4801 W. 50th St.. Edina, MN 55424 30 To: HRRC From: MJ Lamon, Staff Liaison Date: March 25, 2014 Subject: Staff Comments Action Requested: None. Information / Background: A. Anti -bullying proposal B. Human Rights Cities Proposals C. Mayor's Award Nominations open D. HRRC 2014 Roster E. Google Groups Presentation F. Recent Updates to the Resource File Attachment: Mayor's Award Nomination Form. HRRC 2014 Roster. Agenda Item #: X. City of Edina • 4801 W. 501h St. • Edina, MN 55424 Action ❑ Discussion Information X 31 NOMINATIONS FOR MAYOR'S COMMENDATION AWARDS Submit one name per form and check the specified nomination. Nominations in all categories are encouraged, so feel free to duplicate this form. ATTACH SUPPORTING INFORMATION AND INCLUDE YOUR NAME. Refer to the enclosed lists of previous award recipients. MAYOR'S SERVICE CLUB COMMENDATION Awarded to an organization that has made outstanding contributions to the community. MAYOR'S INDIVIDUAL SERVICE COMMENDATION Awarded to an individual for outstanding and exceptional volunteer service to the community at large. MAYOR'S OUTSTANDING SENIOR COMMENDATION Awarded to a senior citizen for outstanding volunteer service within the community. MAYOR'S YOUTH COMMENDATION Awarded to a young person who has demonstrated a commitment to improving the quality of life in the community. MAYOR'S CONNECTING WITH KIDS COMMENDATION Awarded to an individual or organization making a positive impact in the lives of Edina youth. MAYOR'S COMMUNITY INVOLVEMENT COMMENDATION Awarded to a City employee for outstanding volunteer service to the community above and beyond his/her position with the City. NAME OF NOMINEE PHONE NOMINATIONS MUST BE RETURNED BY FRIDAY APRIL 41, TO: HEATHER BRANIGIN CITY OF EDINA 4801 WEST 50TH STREET EDINA, MN 55424 32 (e DRAFT - 2014-2015 HRRC Contact Information and Roster - DRAFT First Name Last Name Address Public Contact Info 1 Public Contact Info 2 Current Term Position Arseneault Patrice 5525 Hansen Road #111 parseneault@comcast.net 2/1/2015 Vice Chair Bigbee Arnold 7621 Edinborough Way #2210 arniebl@me.com 2/1/2015 Carter Derek 6525 Gleason Rd derekscottcarter@gmail.com 952-210-6525 2/1/2017 Cashmore John 5313 Chantrey Rd john@opiniondive.com 2/1/2016 Davis Laura 5210 Villa Way jdlaura2004@yahoo.com 2/1/2015 Haeg Molly 7209 Fleetwood Drive mmhaegl6@comcast.net 9/1/2014 Student Harrington Paige 6506 Wilryan Av S paige.lo.harrington@gmail.com 9/1/2014 Student Kennedy Ellen 7220 Cornelia Drive kennedy@worldwithoutgenocide.org 952-693-5296 2/1/2017 Sanders Tiffany 15209 W 60th Street 952-920-5128 2/1/2017 Seidman Janet 16417 Timber Ridge jdseidman@gmail.com 2/1/2016 Chair Winnick Stephen 17117 Lanham Lane winsteve@comcast.net 2/1/2016 Staff Contact Information MJ Lamon I Project Coordinator 952-826-0360 mlamon@edinamn.gov Annie lCoyle ICity Management Fellow 952-826-0429 acoyle@edinamn.gov 33 The City of Edina 4801 W. 50th St. Edina, MN 55424 952-927-8861 mail@EdinaMN.gov www.EdinaMN.gov Legend: 4 Infrastructure c„. Communication and (II Commercial and Mixed -Use Engagement Redevelopment & Community Vision It Workforce 7( Aviation Noise 04 speak Up, Edina! A new discussion is now available on www.SpeakUpEdina.org. The discussion, available March 1-31, focuses on organized garbage hauling in the City. Some Cities have zoned garbage hauling where there are several haulers, but one per zone or district. Edina allows residents to choose their garbage haulers. The City wants to learn more about what people think about the City's current garbage hauling process. In the discussion, the following questions are asked: • Do you prefer to choose your garbage hauler, or would you prefer the City hold contracts (like recycling) with haulers so only one garbage truck would come down your street each week? Why or why not? • What are your biggest concerns if the City were to move to a City -contracted garbage hauler? • The City provides a single recycling hauler, and residents are billed quarterly with their water bills. Would you support a similar payment structure? How much would you be willing to pay per quarter? Volume 1. Issue 2 ::: City Begins Visioning Process What will Edina look like in the year 2040? That's the question the City hopes residents will help answer as it begins a process to update its vision. The City last crafted a community vision and strategic plan in 2000 as part of a project known as "Edina Vision 20/20." The City's vision statement, as adopted in 2000, is: "Edina will be the preeminent place for living, learning, raising families and doing business, distinguished by a livable environment, effective and valued City services, a sound public infrastructure, a balance of land uses and innovation." Staff is working to find a consultant to lead the project, which will include many opportunities for public participation. The visioning process will occur over the course of the year. Staff hopes to present a community vision to the City Council for approval in March 2015. #11 City Council, Planning Commission Review Proposed Plans Several commercial areas of the City could be getting a revamp in the coming months. The City Council and Planning Commission have reviewed several proposed projects around the community. Pentagon Park The City Council and Planning Commission have both expressed support for sketch plans presented for a major redevelopment of Pentagon Park in southeast Edina. Hillcrest Development would like to redevelop the 43 -acre site over the next two to 15 years, with office space, retail and a hotel. The developer has filed a formal application for the plan, and is requesting the site be rezoned from mixed development district (MDD-6) to planned unit development (PUD). West 49th Street Housing A proposal to tear down an existing single-family home and rebuild a double -dwelling unit was presented to the City Council in early February. The property, 3923 W. 49th St., is just north of 50th & France and next to a four-story apartment building. The proposed building is two stories with underground parking. The project would require a rezoning from a single dwelling unit district (R-1) to double dwelling unit district (R-2), and building coverage, lot width and lot area variances. In February, the City gathered feedback on Taco Bell +i.e f.,..rl_+.._I��urv.r.•+�n��crc�+ai.tear•_+th�lrlinn Ir J3n� i�r�c_Rr��a�_-,.....n required. The City Council was supportive of the plan, and the applicant will submit a formal application for approval. Border Foods estimates it will take 90 days to rebuild the new Taco Bell following demolition. Edina Industrial Boulevard The Planning Commission reviewed sketch plans for side-by-side redevelopments on Edina Industrial Boulevard in mid-February. The Commission first reviewed a plan to redevelop 5108 Edina Industrial Blvd. from office uses to retail, including a drive-thru. The developer, Frauenshuh Commercial Real Estate Group, would like to replace the existing 12,196 -square -foot building with two buildings, totaling 9,450 square feet. The plan would require a rezoning from planned office district (POD -1) to planned commercial district (PCD -2), and a Comprehensive Plan amendment. Just to the east, DJR Architecture is proposing to demolish the existing 20,388 -square -foot office structure at 5100 Edina Industrial Blvd., and replace it __.� ^••-ETIL-i-0.7�i'-J "tTC.�LII� iSC.7"fIII�S:7C'.'Ti .�f. fTL�.. -1i�47T �:._. -"- •r'r ..u'.�ucrr�'�,�resc.-- — liquor licenses. Questions posed ranged from Foods showed plans whether or not individuals wanted to see that to raze Taco Bell, ratio change, what they thought the ratio 3210 Southdale should be or if the City should keep the ratio Circle, and build a unchanged, but revise the penalty structure new, slightly smaller, for violations of the ordinance. more modern Through the end of the year, the City of Edina will hold a new discussion on the City's civic engagement website every month. Information from the online discussions will be compiled and forwarded to the City Council for consideration. To weigh in on this month's discussion, visit www.SpeakUpEdina.org. Police `Focus In' on Unsafe Equipment During March As a part of the 2014 "Focus In" campaign, Edina patrol officers will focus police efforts on those with unsafe equipment on their vehicles during the month of March. "Keeping a vehicle properly maintained helps keep everyone traveling on our roadways safer," said Sgt. Scott Kuyper, who oversees the "Focus In" campaign. "Inoperable head -lights, tail- lights, signals and horns often go unnoticed by a driver. An officer's friendly reminder may save a life." Education will include a warning to those who violate the statutes or codes. In extenuating circumstances, a citation may be issued. Last March, 171 verbal or written warnings were given out for unsafe equipment. Each month, patrol officers focus police efforts on a specific statutory violation in order to educate the public and gain compliance. This year, Police have already focused on obstructed vision and failure to signal. For the following months, police will "Focus In" on failure to display headlights, bike safety, curfew violations, pedestrian safety, child and seatbelt safety, school bus stop arm protocol, speed in school zones, night and snow parking, and the "move over" law. The violations the Police Department will "Focus In" on have seasonal relevance, affect the quality of life in Edina or pose safety risks to residents. All statutes will be enforced year-round, but additional attention will be paid to the focus of the month. For more information, contact the Edina Police Department at 952-826-1610. restaurant. Parking and building setback variances would be with approximately- 16,000 square feet of retail space, which includes a drive-thru. This plan would also require rezoning from POD -1 to PCD -2 or PUD, and a Comprehensive Plan amendment. The Council will review both of these plans in early March. 1�. View a listing of all recent and proposed commercial redevelopments in next month's issue of Edition: Edina. For more information, contact the Planning Division at 952-826-0369. City Council to Consider Changes to Golf operations The City Council will consider a plan Tuesday, March 4, to make Braemar Golf Course financially stable and self-sufficient, improve customer service and improve facilities for better play and experience. The strategy was introduced to the public at a meeting in late January. The Park Board endorsed the plan at its meeting Feb. 11. The six -point strategy proposed by City staff is: 1. Narrow scope of operations. City staff believes purchasing Normandale Executive Golf Course in 1992 was a wise City investment in 42 acres of land. With the decline in public golf, though, the City must focus on its primary golf product at Braemar Golf Course. City staff recommends Fred Richards Executive Golf Course close at the end of the 2014 season. Few, if any, golfers will be displaced. The City's research shows that Braemar has the capacity to handle most of the leagues and play currently at Fred Richards Executive Golf Course. City staff will recommend that the land be held for public use and not sold for private redevelopment. A public process will be held later and apart from this process to determine the best public use of the Fred Richards Executive Golf Course property at 7640 Parklawn Ave. 2. Invest in improvements at Braemar. To make Braemar more attractive to current and prospective golfers, immediate capital improvements are necessary. City staff recommends a renovation of the driving range, with work commencing in the fall. The existing building would remain, but the new driving range would include: • Improved range tee with 60 10 -foot turf stalls or 76 8.5 -foot stalls with mats • Target green • New teaching area and turf tee with 30 10 -foot turf stalls or 35 stalls with mats • Netting for golfer safety Improvements to the driving range would result in the need for changes to the executive course, which will become a par 3 course. The remote parking lot would be removed and the wetland or pond would be expanded. Other water features would be included in the renovation project as well. 3. Modify prices and discounts. The City will carefully examine its current fee structure, ensuring that Braemar offers competitive green fees. Also, the Patron Card program will be examined to determine the best benefit and reward program for loyal customers. New fees would be introduced in 2015. 4. Outsource ancillary services. City staff believes it would be best to outsource the grill or restaurant operations of the clubhouse. If the proposal is approved, the City will seek a restaurateur or other entity to provide patrons with quality food and beverage. 5. Expand marketing. Aggressive marketing is necessary to attract more golfers to Braemar Golf Course. Strategic marketing and advertising in the region (not just Edina) will positively impact the bottom line. b. Improve customer service. As part of this plan, the City would retain an outside firm to help hire and train Braemar Golf Course employees to ensure that customers receive the best service possible at a municipal golf operation. Customer service will be a focus in 2014 and beyond. Implementing the six -point strategy would result in a reduction of more than $2 million in expenses over the next six years. As a result, by the year 2020, Braemar Golf Course should be self-sufficient, no longer relying on profits from Edina Liquor. About $485,000 of Edina Liquor profits are used to subsidize the municipal golf operations each year. Residents are encouraged to share their written comments at mail@EdinaMN.gov or Parks & Recreation Department, Edina City Hall, 4801 W. 50th St., Edina, MN 55424. Residents may also testify at a public hearing 7 p.m. March 4. The meeting will be held in the Council Chambers of Edina City Hall, 4801 W. 50th St. For more information, call 952-927-8861. Meet Your New Police Chief: Dave Nelson The new Police Chief for the City of Edina isn't a stranger to Edina residents. Dave Nelson has served the City for nearly 25 years. After a four- year stint serving as Deputy Police Chief, Nelson was promoted in January to Chief. Nelson is a Minnesota native who grew up in Bloomington and graduated from Normandale Community College in 1983 with an associate degree in law enforcement. Upon graduation, Nelson began his career in law enforcement in Andover as the Patrol Deputy for the Anoka County Sheriff's Office. Nelson longed for the continuity and community that a local police department could offer and when the opening for a patrol officer for the City of Edina came up, he leapt at it. Thinking back to his hire with the City, Nelson remembered, "I always wanted to come back closer to home. At that time, I was living in Savage, so it was a 51 -mile drive there and back.... In February of '91, 1 was offered the job with Edina and I've never thought about leaving." Nelson became the first full-time School Liaison Officer, spent five years on the SWAT team and served as an adviser to Edina/Eden Prairie Police Explorer Post 925. Nelson received his bachelor's degree in criminal justice from Metro State University in 1996. Soon after, Nelson was promoted to a full-time detective position that handled fraud and forgery cases. His career advanced quickly as he was promoted to Investigator, Sergeant and then Lieutenant overseeing fraud and forgery investigations and eventually overseeing the patrol unit. In 2009, he graduated from the 239th Session of the FBI National Academy staff and command course. The following year, Nelson was promoted to Deputy Police Chief. And, this year, Nelson's ambitions were rewarded with his current placement of Police Chief. Nelson describes his most important role as Police Chief as a relationship builder, maintaining and developing connections with the community, schools, businesses and area organizations. "We are a lot more customer service oriented," explained Nelson. "In Edina, that is something we stress. You get a lot more service in Edina and that is one thing our residents really appreciate." For more information, visit www. EdinaMN.gov/Police City Launches e -Utility Billing In response to popular demand from Edina residents, the City recently launched e -Utility Billing, a free online system for paying utility bills. City utility bills, sent quarterly, include the cost of water, sewer, storm drain and recycling for most properties in Edina. So far, response has been positive. First impressions portray the new site as very user-friendly. The City is confident that people will find the online payment system hassle -free, convenient and informative. Convenience is an overall theme on the payment site, which is accessible at www.EdinaMN.gov/Finance. You can access your account and pay your bill at any time, see your account history and view your past water usage. Residents can make a one-time payment without registering, or they can register to receive eBills. Once a customer registers, eBills will replace paper statements from that point on. Registration also allows users to view usage history information. Another available option on the site is automatic withdrawal via credit card or bank account, which adds another level of convenience for Edina's residents. Users can quickly cancel e -Utility Billing, if they so choose. All existing payment methods will remain in place. Assistant Finance Director Eric Roggeman believes these conveniences will prove very valuable for Edina residents. "We are very excited about this new technology because it will allow our utility customers to access their data anytime, not just during regular business hours," he said. "Customers will be able to view usage and bills and make payments online. People have asked whether these options were available in the past, and now we will be happy to tell them that there are new options." Edina is part of Local Government Information Systems (LOGIS), a joint powers, intergovernmental consortium of Minnesota local government units. The online system for paying utility bills is a LOGIS solution. A number of nearby cities in the consortium are currently using the system, including Eden Prairie, Maple Grove and St. Louis Park. Feedback from residents in those cities has been positive, as well. Of all the metro area cities using this online service, Eden Prairie has the highest percentage of enrollment at 19 percent. Roggeman estimates that Edina will have 20 percent of its accounts enrolled in online utility billing within two years. Upcoming Events Monday, March 3, 7 p.m. State of the Community, Edina City Hall Council Chambers Mayor James Hovland, City Manager Scott Neal and Edina Public Schools Superintendent Ric Dressen will deliver the 2014 State of the Community at 7 p.m. Monday, March 3, in the Edina City Hall Council Chambers, 4801 W. 50th St., focusing on Edina's "Next Generation." The event is free and open to the public and will be broadcast on Edina Channels 16 and 813 March 4, 7 p.m. City Council, Edina City Hall Tuesday, March 11, 7 p.m. Heritage Preservation Board, Edina City Hall Tuesday, March 11, 7 p.m. Park Board, Edina City Hall Wednesday, March 12, 7 p.m. Planning Commission, Edina City Hall Thursday, March 13, 7 p.m. Energy & Environment Commission, Edina City Hall Tuesday, March 18, 7 p.m. City Council, Edina City Hall Thursday, March 20, 6 p.m. Transportation Commission, Edina City Hall Tuesday, March 25, 7 p.m. Human Rights & Relations Commission, Edina City Hall Wednesday, March 26, 7 p.m. Planning Commission, Edina City Hall Thursday, March 27, 4:30 p.m. Arts & Culture Commission, Edina City Hall March Broadcast Schedule For more information on e -Utility Billing, contact Dona - v E&tna_Ciy_Council _ __ IDZ or Lori Lohmann in Utilities at 9�-82'6-37 --- 7K City Joins National Advocacy Group to Combat Aviation Noise With aviation noise an ongoing concern, the City of Edina recently joined the National Organization to Insure a Sound Controlled Environment (NOISE). City Manager Scott Neal is hoping the group will provide support when he, along with other City staff and Council Members Joni Bennett and Mary Brindle, meets with lawmakers during a March trip to Washington D.C. "We're looking forward to working with the organization to construct and guide our communications with the FAA and elected officials," said Neal. "As a preeminent aviation noise group, they will provide legislative advocacy on behalf of the City." NOISE, the country's leading community voice on aviation noise issues, is a coalition of locally elected officials and industry stakeholders who work cooperatively with local and federal government to find solutions to excessive airport noise issues. "We are thrilled to have Edina as a Member of NOISE, America's oldest community-based aviation noise abatement advocacy organization. The more communities that join together to advocate for noise abatement policies at the federal level, the stronger the community voice becomes," said Dennis McGrann, NOISE Executive Director. "Edina's membership and engagement will certainly help the NOISE organization and communities across the country to further their objectives on these vital issues" Bloomington, Mendota Heights and Minneapolis are also active members of the organization. In addition to providing legislative advocacy, the group will work with the City to identify concerns and provide research and contacts. Concerns about aviation noise began toward the end of 2012 when the City of Edina learned about the Federal Aviation Administration's (FAA) proposal to implement a new flight control system that would concentrate more planes over fewer neighborhoods. Edina is just one of the cities that would be impacted by the change. In January of 2013, the Edina City Council requested the Metropolitan Airport Commission (MAC) grant Edina full voting membership in the Noise Oversight Committee (NOC). However, the request was denied. The City was granted membership under an "at -large" position. In April 2013, Bennett was appointed to the "at -large city group" of the NOC. Due to the feedback from local communities, the FAA has delayed the implementation of the new flight control system until July for arriving flights and until September for departing flights. The City will continue to take strong measures to contest the potential increase in aviation noise. For more information about Edina's position regarding aviation noise, contact Bennett at 952-927-0661 or visit www. Edina MN.gov/avaiation-noise. For more information about NOISE, visit www.aviation-noise.org. Millner Named Engineering Director City Manager Scott Neal has named Chad Millner Engineering Director. Millner, who had been serving as interim Engineering Director since November 2013, was hired by the City in June 2012 as Assistant City Engineer. Prior to joining the City, Millner worked for SEH, a full-service engineering, planning and architectural firm, for more than 11 years as a construction and project manager in municipal and civil engineering. He studied physics at Gustavus Adolphus College in St. Peter, Minn., and received a degree in civil engineering from the University of Minnesota. He will receive his master's degree from St. Cloud State University later this spring. "I feel fortunate to have someone with Chad's intellect and work ethic to take on the duties of our Director of Engineering position," said City Manager Scott Neal. "He has the integrity, quality and dedication to serve the community." As Engineering Director, Millner will manage 12 full- time employees, oversee the completion of capital improvement projects and ensure the City's strategic goals relating to Engineering are met. The Engineering staff is responsible for the planning, design and construction of the City's infrastructure, including sidewalks, bikeways, water systems, street lighting systems, and yearly street reconstruction projects. "I'm super excited to serve the City of Edina as its Engineer," Millner said. "I look forward to leading the department and figuring out the challenges that come with it. I think my skills, in addition to my past experience, and having served as interim Director will make for a seamless transition." Millner began his new position January 27. For more information, call the Engineering Department at 952-826-0371, or visit www.EdinaMN.gov/En_qineering. (shown until the next scheduled meeting — generally two weeks): • Saturdays — 7 p.m. • Sundays — 3 a.m., 11 a.m. • Tuesdays — 7 p.m. (live broadcast on 1st and 3rd Tuesdays of the month) • Wednesdays — 3 a.m., 11 a.m. Planning Commission (shown until the next scheduled meeting — generally two weeks): • Wednesdays — 7 p.m. (live broadcast on 2nd and 4th Wednesdays of the month) • Thursdays — 3 a.m., 11 a.m. • Fridays — 7 p.m. • Saturdays — 3 a.m., 11 a.m. February Park Board Meeting (airs through March 11) • Mondays — 7 p.m. • Tuesdays — 3 a.m., 11 a.m. • Thursdays —10 p.m. • Fridays — 6 a.m., 2 p.m. "Agenda: Edina" (new episode on the 1st and 15th of each month): • Every day — 2:30 a.m., 10:30 a.m., 6:30 p.m. "Beyond the Badge" (new episode on the 1st of each month): • Every day — 2 a.m., 10 a.m., 6 p.m. "Enterprise Edina" (new episode on the 1st of each month): • Every day — 2:15 a.m., 10:15 a.m., 6:15 p.m. Rotary Club of Edina Meetings (new episode weekly): • Every day -1 a.m., 9 a.m., 5 p.m. Programs can be watched on cable Channels 16 (standard definition) or 813 (high definition). All content is also streamed online at www.EdinaMN.gov and www.youtube.com/EdinaChannel16. The City of Edina 4801 W. 50th St. Edina, MN 55424 952-927-8861 mail@EdinaMN.gov www.EdinaMN.gov EHRRC Google Group — Information Sharing 1. If you have an event, article, link, newsletter, etc to share with the HRRC group please email the "post" to EHRRC@googlegroups.com. Staff Liaison's will approve the post and members will be notified of the news. 2. You do NOT need to create a google account in order to submit a post to Google Groups or to receive an email containing the post. If you are satisfied with just receiving an email go no further. 3. If you would like to see the record of posts and refer back to older information, you will need to create a Google account. You do not need to create a Gmail in order to have a Google account. If you have a Gmail address you already have a Google account. If you would like to create a Google account using your current email address go here: https://accounts.google.com/signupwithoutgmail