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HomeMy WebLinkAbout2016-05-03 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MAY 3, 2016 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. 11. ROLLCALL Answering rollcall were Members Staunton, Stewart, Swenson, and Mayor Hovland. Absent at rollcall was Members Brindle. Ill. MEETING AGENDA APPROVED Member Staunton made a motion, seconded by Member Swenson, approving the meeting agenda. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. IV. COMMUNITY COMMENT No one appeared to comment. V. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Stewart, approving the consent agenda as follows: V.A. Approve regular and work session meeting minutes of April 19, 2016 and Town Hall meeting minutes of April 9, 2016 V.B. Receive payment of the following claims as shown in detail on the Check Register dated April 14, 2016, and consisting of 31 pages; General Fund $151,718.09; Police Special Revenue $3,937.29; Arts and Culture Fund $245.50; Working Capital Fund $3,265.46; Equipment Replacement Fund $27,939.79; Art Center Fund $880.60; Golf Dome Fund $2,007.41; Aquatic Center Fund $166,791.28; Golf Course Fund $15,202.30; Ice Arena Fund $16,310.32; Edinborough Park Fund $8,027.25; Centennial Lakes Park Fund $2,731.22; Liquor Fund $252,474.57; Utility Fund $440,589.32; Storm Sewer Fund $1,235.94; Recycling Fund $37,184.67; Risk Management ISF $158.70; PSTF Agency Fund $2,620.43; Centennial TIF District $10,592.35; Grandview TIF District $14,677.03; Southdale 2 District $4,415.46; Pentagon Park District $578.32; Payroll Fund $6,474.70; TOTAL $1,170,058.00 and for receipt of payment of claims dated April 21, 2016, and consisting of 34 pages; General Fund $224,947.01; Police Special Revenue $302.31; Working Capital Fund $39,574.51; Equipment Replacement Fund $46,744.71; Art Center Fund $7,365.64; Golf Dome Fund $1,124,00; Aquatic Center Fund $1,631.58; Golf Course Fund $106,983.27; Ice Arena Fund $12,227.14; Sports Dome Fund $11,576.68; Edinborough Park Fund $37,274.50; Centennial Lakes Park Fund $3,334.52; Liquor Fund $152,434.68; Utility Fund $60,939.80; Risk Management ISF $292,354.11; PSTF Agency Fund $18,825.69; Centennial TIF District $793.75; Grandview TIF District $7,773.75; Southdale 2 District $928.75; TOTAL $1,027,136.40; and, Credit Card Transactions dated January 26 — February 25, 2016; TOTAL $45,053.41 V.C. Request for Purchase, 2016 Western Star Plow Truck, awarding the bid to the recommended bidder, Boyer Truck (State Contract No. 77960) and TBEI (State Contract No. 100779) at $212,668.00 V.D. Request for Purchase, 2016 Chevy Colorado, awarding the bid to the recommended bidder, National Auto Fleet Group (NJPA Contract No. 102811) and Stonebrooke Equipment (State Contract No. 73054) at $32,291.86 Page 1 Minutes/Edina City Council/May 3, 2016 V.E. Approve Memorandum of Understanding for Edina Fall into the Arts Festival V.F. Request for Purchase; 2016 Commodities Quotes - I. Ready Mix Bituminous Materials, 2. Concrete, 3. Hydrofluosilicic Acid, 4. Liquid Chlorine, S. Polyphosphate Ortho-phosphate Blend Water Treatment Chemical-50/50 Blend, 6. Tonkazorb 3%, 7. Caustic Soda, 8. Covers and Castings; awarding the bids to the recommended low bidders as follows: I a. (SPNWB330B) MnDOT Non-Wear SpecNo 2360 to Bituminous Roadways (picked up) at $36.10 per ton; lb. (SPWEA340B) MnDOT Wear SpecNo. 2360 to Bituminous Roadways (picked up) at $40.10 per ton; I c. (SPWEB340B) MnDOT Wear SpecNo. 2360 to Bituminous Roadways (picked up) at $37.35 per ton; 2a. Concrete Type 3A32-1 - 3900 lbs. Approximately 200 cubic yards to AVR (delivered) at $145.00 per cubic yard; 2b. Concrete Type 3A32-1 - 3900 lbs Approximately 400 cubic yards to AVR (delivered) at $121.00 per cubic yard; 3. Hydrofluosilicic Acid Approximately 123,000 lbs. to DPC (delivered) at $26.50 per cwt; 4. Liquid Chlorine Approximately 130,000 lbs. per year to DPC (delivered) at $34.00 per cwt; S. Polyphosphate Ortho-phosphate Blend Water Treatment Chemical-50/50 Blend Approximately 9,800 Gallons to DPC (delivered) at $4.97 per cwt; 6. Tonkazorb 3% Approximately 11,000 Gallons to Hawkins (delivered) at $12.53 per cwt; 7. Caustic Soda Approximately 1,000 Gallons to DPC (delivered) at $31.00 per cwt; 8a. Sanitary Sewer - R1733 with Self Sealing Solid Cover to ESS at $260.00 each for Complete Casting and Lid, $120.00 each for Casting Only, and $140.00 each for Lid Only; 8b. Storm Sewer - Round Lid R2548 to ESS at $260.00 each for Complete Casting and Lid, $120.00 each for Casting Only, and $140.00 each for Lid Only; 8c. Storm Sewer - Rectangular 3067V to ESS at $368.00 each for Complete Casting and Lid, $150.00 each for Casting Only, and $118.00 each for Lid Only; 8d. Cost of Curb Box to ESS at $100.00 each. V.G. Adopt Resolution No. 2016-52, Approving Cooperative Agreement between City of Edina and County of Hennepin for Rehabilitation of Vernon Avenue and West 50th Street V.H. Adopt Resolution No. 2016-47, Eliminating a Condition of Rezoning Approval Requiring a Sprinkler System V.I. Approve Agreement with Hennepin County Regarding Electronic Pollbooks for Elections Rollcall: Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. RESOLUTION NO. 2016-44 ADOPTED-PUBLIC ART AT BRAEMAR ARENA Assistant Parks and Recreation Director Faus shared that the Braemar Arena community spearheaded by Council Member Swenson had raised funds to make Braemar Arena the permanent home to Slapshot, a steel art sculpture of a hockey player by artist Judd Nelson. $7,506.13 was raised through a GoFundMe account. The original price was $9,000.00, but Mr. Nelson graciously lowered the price to $7,500.00. Member Swenson introduced and moved adoption of Resolution No. 2016-44, Accepting Donations on Behalf of the City of Edina. Member Stewart seconded the motion. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VI.B. PRESERVATION MONTH-PROCLAIMED Mayor Hovland read the Preservation Month May 2016 Proclamation. Member Stewart made a motion, seconded by Member Staunton, approving proclamation declaring May 2016 as Preservation Month in the City of Edina. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Page 2 Minutes/Edina City Council/May 3. 2016 VI.C. NATIONAL POLICE WEEK—PROCLAIMED Mayor Hovland read the National Police Week Proclamation. Member Staunton made a motion, seconded by Member Stewart, approving proclamation declaring May 9 — May 15, 2016 as National Police Week in the City of Edina. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Sergeant Brian Hubbard accepted the Proclamation, talked about the police department, and thanked the Council. VI.D. NATIONAL TEACHER'S DAY—PROCLAIMED Member Swenson made a motion, seconded by Member Stewart, approving proclamation declaring May 3, 2016 as National Teacher Day in the City of Edina. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VI.E. NATIONAL BIKE TO SCHOOL DAY—PROCLAIMED Mayor Hovland read the National Bike to School Day Proclamation. Member Swenson made a motion, seconded by Member Stewart, approving proclamation declaring May 4, 2016 as National Bike to School Day in the City of Edina. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VI.F. STATE OF THE INFRASTRUCTURE AND PUBLIC WORKS WEEK — PRESENTED AND PROCLAIMED Engineer Millner explained that the Infrastructure of Edina was hidden from the untrained eye and the purpose of tonight's presentation was to make Edina's Public Works Department more visible and understood by all. Public Works Director Olson discussed the Public Works Department in more detail and described some of the challenges it faces. Mayor Hovland read the Public Works Week Proclamation. Member Staunton made a motion, seconded by Member Stewart, approving proclamation declaring the week of May 15-21, 2016 as National Public Works Week in the City of Edina. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Mr. Olson received the proclamation. VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VII.A. ZONING ORDINANCE AMENDMENT RE: SETBACKS IN THE PUD-7 DISTRICT, ORDINANCE SECTION REFERENCES, AND SIGNAGE REGULATIONS — ORDINANCE NO. 2016-05 ADOPTED Community Development Director Presentation Community Development Director Teague shared that the Zoning Ordinance Amendment contained routine housekeeping items and briefly explained the seven updates or corrections. Mr. Teague requested that the Council waive Second Reading and adopt the Ordinance. Mayor Hovland opened the public hearing at 7:33 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Page 3 Minutes/Edina City Council/May 3, 2016 Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson made a motion to grant First and waive Second Reading adopting Ordinance No. 2016-05, Amending Setbacks in the PUD-7 District, Ordinance Section References, and Signage Regulations. Member Stewart seconded the motion. Rollcall: Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. SITE PLAN REVIEW WITH VARIANCES AND SUBDIVISION FOR NOBLE INVESTMENTS, 10 SOUTHDALE CENTER— RESOLUTION NO. 201649 AND RESOLUTION NO. 2016-50 ADOPTED Community Development Director Presentation Community Development Director Teague explained that Noble Investments was proposing to construct a 146-room Hilton Homewood Suites hotel at the Northeast corner of Southdale. The site was currently an overflow parking lot and storage area. Mr. Teague presented a site map; sketch plan; changes to the plan based on feedback from the Planning Commission; requirements including site plan review; setback and parking space variances; and, a subdivision. Staff and the Planning Commission recommended approval with conditions. Mr. Teague answered questions of the Council related to parking and approval for the sidewalk from the Nine Mile Creek Watershed District. Proponent Presentation Gary Tushie, Tushie Montgomer Architects, further discussed the changes that had been made to the proposal based on feedback from the Planning Commission and presented renderings of the proposed hotel. Mr. Tushie answered questions of the Council related to landscaping. The Council discussed the project and each shared their opinion. Mayor Hovland opened the public hearing at 8:06 p.m. Public Testimony Lori Syverson, 3300 Edinborough Way No. ISO, addressed the Council. Shelly Loberg, 3300 Edinborough Way No. ISO, addressed the Council. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Charles Rickert, WS13 Traffic Consultant answered a question of the Council related to the Traffic Study. John Phipps, Simon Properties, answered a question of the Council related to a proof of parking requirement. Member Swenson introduced and moved adoption of Resolution No. 2016-49, Approving a Site Plan with Variances at 10 Southdale Center to Build a 146-Room Hilton Homewood Suites Hotel for Noble Investments, subject to the following conditions: A. Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped February 29, 2016. Page 4 Minutes/Edina City Council/May 3. 2016 • Grading plan date stamped February 29, 2016. • Landscaping plan date stamped February 29, 2016. • Building elevations date stamped February 29, 2016. • Building materials board as presented at the Planning Commission and City Council meeting. B. Prior the issuance of a building permit, a final landscape plan must be submitted, subject to staff approval. Landscape plan must meet all minimum Zoning Ordinance requirements. Additionally, a performance bond, letter-of-credit, or cash deposit must be submitted for one and one-half times the cost amount for completing the required landscaping, screening, or erosion control measures. C. The property owner is responsible for replacing any required landscaping that dies. D. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. E. Compliance with the conditions required by the City Engineer in his memo dated April 6, 2016. F. Building plans are subject to review and approval of the fire marshal at the time of building permit. G. Bike racks must be provided to meet minimum Zoning Ordinance requirements. H. Pedestrian Crossing to the island and signage improvements to be paid by the developer and landscape and gabion wall improvements on the island as shown on the architect's renderings conditioned upon necessary approvals by the City and the County. 1. Additional landscaping/vegetation along 66th must be added in between the sidewalk and 66th Street. Member Staunton seconded the motion. The Council continued to discuss the project and expressed their support. Rollcall: Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2016-50, Approving a Preliminary Plat at 10 Southdale Center to Build a 146-Room Hilton Homewood Suites Hotel for Noble Investments, subject to the following condition: 1. Park Dedication fee of$18,460 will be required at the time of final plat. Member Staunton seconded the motion. Rollcall: Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. RESOLUTION NO. 2016-51 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Stewart introduced and moved adoption of Resolution No. 2016-51 accepting various grants and donations. Member Swenson seconded the motion. Rollcall: Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. VIII.B. RESOLUTION NO. 2016-48 PROVIDING FOR THE SALE OF BONDS, SERIES 2016A — ADOPTED Page 5 Minutes/Edina City Council/May 3, 2016 Finance Director Roggeman explained that the Resolution was the first step in the process to sell $17,445,000.00 in General Obligation Bonds, Series 2016A. The proceeds of the bond issue would be used by the City to finance summer street and utility improvement projects. Nick Anhut, Ehlers & Associates, further explained the five purposes of the General Obligation Bonds. The advance refunding proceeds would be used to reduce the City's net interest expense. The interest rate on the debt was currently 4.0-4.25% and was expected to be lowered to 1.0-2.55%. The interest savings was expected to be $458,000.00. Member Swenson introduced and moved adoption of Resolution No. 2016-48, Providing for the Sale of $17,445,000 General Obligation Bonds, Series 2016A. Member Staunton seconded the motion. Ayes: Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES: I. PLANNING COMMISSION, APRIL 13, 2016 2. HUMAN RIGHTS AND RELATIONS COMMISSION, MARCH 22, 2016 Informational; no action required. X. AVIATION NOISE UPDATE—Received XI. MAYOR AND COUNCIL COMMENTS— Received X11. MANAGER'S COMMENTS— Received XIII. SCHEDULE OF MEETING, EVENTS AND DATES AS OF MAY 3, 2016— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:50 p.m. Respectfully submitted, D b a . Mangen, City Clerk Minutes approved by Edina City Council, May 17, 2016. James B. Hovland, Mayor Video Copy of the May 3, 2016, meeting available. Page 6