Loading...
HomeMy WebLinkAbout2016-06-07 City Council Work SessionAgenda City Council Work Session City of Edina, Minnesota Edina City Hall Community Room Tuesday, June 7, 2016 5:30 PM I.Call To Order II.Roll Call III.Service Line Warranty Program IV.Park Board Work Session - Braemar Winter Recreation Area Update and Park Board Work Plan Update V.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli)cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: June 7, 2016 Agenda Item #: III. To:Mayor and City Council Item Type: Reports / Recommendation From:Brian E. Olson, Director of Public Works Item Activity: Subject:Service Line Warranty Program Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Consider the implementation of the Service Line Warranty Program INTRODUCTION: The National League of Cities has a service line warranty program that provides residents of the community assurance that their water and sewer service lines will continue to work into the future. There is a large number of communities across the nation that endorse this type of program. A representative from the National League of Cities Service Line Warranty Program will be in attendance to provide a description of the program and be available for questions. Date: June 7, 2016 Agenda Item #: IV. To:Mayor and City Council Item Type: Reports / Recommendation From:Ann Kattreh, Parks and Recreation Director Item Activity: Subject:Park Board Work Session - Braemar Winter Recreation Area Update and Park Board Work Plan Update Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Provide direction to staff to continue or stop the feasibility study and trail design for the Winter Recreation Area at Braemar Park. INTRODUCTION: Preliminary trail and financial feasibility will be presented. Potential next steps will be discussed. The Park Board will be present for their annual work session with the City Council. After the Braemar Winter Recreation presentation and discussion, the Park Board will answer questions regarding their work plan progress and take suggestions for work plan items for 2017. ATTACHMENTS: Description Braemar Winter Recreation Staff Report Winter Recreation Feasibility Presentation Proposed Cross Country Ski Trail Alignment SEH Agreement 2016 Park Board Work Plan June 7, 2016 Mayor and City Council Park Board Ann Kattreh, Parks & Recreation Director Braemar Winter Recreation Area Proposal Information / Background: At the May 17 City Council meeting, the City Council authorized staff to proceed with a financial and trail feasibility study for cross-country ski trails and snow tubing at Braemar Park. On May 18, SEH, Morton Trails and RRC began work on the feasibility studies. Noah Brautigam from Morton Trails immediately began working onsite designing the trail. The Morton Trails proposed trail alignment is attached. Dave Belin, RRC Associates, will present preliminary financial feasibility information. Short (10 week) and long (12 week) season pro forma information is attached. Mike Horn and Paul Pasko from SEH will present the trail alignment proposal. Morton Trails believes that there is potential for a first-rate trail system at Braemar. Noah Brautigam provided the following description: Assuming that some small amount of excavation is possible, it should be possible to make all of the trails skiable and fun, with a range of terrain for different skill/comfort levels. The lower trails that loop around the mellow tubing hill, up the existing cart path, and around the knoll back to the parking area, will be very good beginner terrain for skiers and possibly snowshoers. Once skiers begin to climb up the hillside into the forest, a great intermediate trail will loop around the northeastern knoll before descending back down to the top of the tubing hill or possibly to the most northeastern tee box. From the highest point of the intermediate loop, skiers have the option to descend along the ridgeline on a fun, twisting, and high-intermediate to advanced trail that will take them all of the way to the southernmost knoll of the forested hillside east of the golf course. The trail as it is currently laid out in concept is at least 3km, with approximately 30% beginner, 20% intermediate and 50% advanced terrain. This trail network will serve the community of Edina, as well as surrounding areas, with first-rate skiing and winter sports. It also has the potential to host great local events for all ages and ability levels. STAFF REPORT Page 2 RRC provided financial pro formas factoring both 10 week and 12 week seasons. Historical weather information shows that on most years the winter recreation area could be operational by December 20. Interest in outdoor winter recreation begins to diminish when weather begins to warm up at the end of the winter, when the natural snow melts and snow turns to rain. A closing date would likely fall in the range of the end of February to the middle of March. Both the short and long seasons are expected to be operationally cash flow positive. Project Timeline Summary: Park Board Review and Comment April 2016 City Council Presentation May 2016 Hire Design and Consulting Team May 2016 Feasibility and Design May - June 2016 City Council Feasibility Study Check In June 7, 2016 Public Open House Late June 2016 Park Board Review July12, 2016 Complete Study July 25, 2016 City Council Presentation/Bid Authorization Aug. 2, 2016 Bid Project August 2016 Bid Award Sept. 20, 2016 Bond Sale December 2016 – January 2017 Construction Winter 2016 – Fall 2017 Open December 2017 Project Timeline Breakdown: If the project continues to move forward with the feasibility study and winter recreation area design and bid documents, the following specific actions and key milestones will occur over the next two months: STAFF REPORT Page 3 Neighborhood sound study – neighborhood will be notified via mailing Week of June 13 or 20 Continue the Design of Snow Making System using the Final Layout for the Snow Tubing Area and Cross-Country Ski Trails June 11 Send Invitations to Neighborhood Meeting to Affected Nearby Property Owners June 16 Conduct Neighborhood Meeting at the Braemar Golf Course Clubhouse to Review 90% Complete Study with Stakeholders June 30 Submit 90% Complete Study to City for Review by Park Board July 1 Park Board Reviews 90% Complete Study July 12 Submit Complete Study to the City July 25 Council Considers the Study and Authorizes Advertisement for Bids Aug. 2 ACTION REQUESTED Staff requests direction from the City Council either to proceed with the winter recreation area design, feasibility study and bid documents or to stop work immediately. The CITY of EDINA Wi n t e r R e c r e a t i o n a t B r a e m a r P a r k Ci t y C o u n c i l W o r k s h o p J u n e 7 , 2 0 1 6 The CITY of EDINA ww w . E d i n a M N . g o v 2 The CITY of EDINA Pr e l i m i n a r y M a r k e t A n a l y s i s / Fi n a n c i a l M o d e l I n p u t s ww w . E d i n a M N . g o v 3 • T w o s c e n a r i o s • S h o r t s e a s o n : 7 0 d a y s ( 1 0 w e e k s , o p e n i n g D e c e m b e r 2 0 a n d c l o s i n g Ma r c h 1 ) • L o n g s e a s o n : 8 4 d a y s ( 1 2 w e e k s , o p e n i n g D e c e m b e r 2 0 a n d c l o s i n g Ma r c h 1 5 ) •P r i c i n g • $ 9 f o r N o r d i c d a y t i c k e t , $ 7 5 f o r N o r d i c s e a s o n p a s s • $ 1 2 f o r T u b i n g ( 2 - h o u r s e s s i o n ) • C o s t s a v i n g s f o r L a b o r , I n s u r a n c e , P r o p e r t y T a x e s , G e n e r a l & Ad m i n i s t r a t i v e e x p e n s e s • N o F o o d & B e v e r a g e r e v e n u e o r e x p e n s e i n c u r r e n t f i n a n c i a l m o d e l The CITY of EDINA Pr e l i m i n a r y M a r k e t A n a l y s i s / Fi n a n c i a l M o d e l SU M M A R Y - S H O R T S E A S O N 2 0 1 6 / 1 7 2 0 1 7 / 1 8 2 0 1 8 / 1 9 2 0 1 9 / 2 0 2 0 2 0 / 2 1 No r d i c R e v e n u e $ 5 0 , 4 3 8 $ 5 4 , 0 7 3 $ 5 8 , 6 0 2 $ 6 2 , 5 9 7 $ 6 4 , 0 3 5 Tu b i n g R e v e n u e $ 6 9 , 2 4 0 $ 7 2 , 0 3 1 $ 7 4 , 8 0 2 $ 7 7 , 5 5 0 $ 8 0 , 2 7 2 To t a l R e v e n u e $ 1 1 9 , 6 7 8 $ 1 2 6 , 1 0 4 $ 1 3 3 , 4 0 3 $ 1 4 0 , 1 4 7 $ 1 4 4 , 3 0 6 Op e r a t i n g E x p e n s e s $ 1 1 9 , 4 3 0 $ 1 2 1 , 8 1 9 $ 1 2 4 , 8 6 4 $ 1 2 7 , 3 6 2 $ 1 3 0 , 5 4 6 Op e r a t i n g C a s h F l o w $ 2 4 7 $ 4 , 2 8 4 $ 8 , 5 3 9 $ 1 2 , 7 8 5 $ 1 3 , 7 6 1 Op e r a t i n g M a r g i n 0 . 2 % 3 . 4 % 6 . 4 % 9 . 1 % 9 . 5 % De p r e c i a t i o n $ 1 8 , 5 7 6 $ 1 8 , 9 4 8 $ 1 8 , 9 4 8 $ 1 9 , 3 2 6 $ 1 9 , 3 2 6 Ne t C a s h F l o w - $ 1 8 , 3 2 9 - $ 1 4 , 6 6 3 - $ 1 0 , 4 0 9 - $ 6 , 5 4 1 - $ 5 , 5 6 6 Ne t C a s h F l o w M a r g i n - 1 5 . 3 % - 1 1 . 6 % - 7 . 8 % - 4 . 7 % - 3 . 9 % ww w . E d i n a M N . g o v 4 Sh o r t S e a s o n : 7 0 D a y s The CITY of EDINA Pr e l i m i n a r y M a r k e t A n a l y s i s / Fi n a n c i a l M o d e l SU M M A R Y - L O N G S E A S O N 2 0 1 6 / 1 7 2 0 1 7 / 1 8 2 0 1 8 / 1 9 2 0 1 9 / 2 0 2 0 2 0 / 2 1 No r d i c R e v e n u e $ 5 7 , 4 9 5 $ 6 1 , 3 8 6 $ 6 6 , 3 3 1 $ 7 0 , 6 1 6 $ 7 2 , 3 5 6 Tu b i n g R e v e n u e $ 8 1 , 4 8 0 $ 8 4 , 8 0 1 $ 8 8 , 0 9 9 $ 9 1 , 3 7 2 $ 9 4 , 6 1 6 To t a l R e v e n u e $ 1 3 8 , 9 7 5 $ 1 4 6 , 1 8 7 $ 1 5 4 , 4 3 0 $ 1 6 1 , 9 8 8 $ 1 6 6 , 9 7 2 Op e r a t i n g E x p e n s e s $ 1 3 4 , 3 5 9 $ 1 3 7 , 04 6 $ 1 4 0 , 4 7 3 $ 1 4 3 , 2 8 2 $ 1 4 6 , 8 6 4 Op e r a t i n g C a s h F l o w $ 4 , 6 1 6 $ 9 , 1 4 1 $ 1 3 , 9 5 8 $ 1 8 , 7 0 6 $ 2 0 , 1 0 8 Op e r a t i n g M a r g i n 3 . 3 % 6 . 3 % 9 . 0 % 1 1 . 5 % 1 2 . 0 % De p r e c i a t i o n $ 1 8 , 5 7 6 $ 1 8 , 9 4 8 $ 1 8 , 9 4 8 $ 1 9 , 3 2 6 $ 1 9 , 3 2 6 Ne t C a s h F l o w - $ 1 3 , 9 6 0 - $ 9 , 8 0 7 - $ 4 , 9 9 0 - $ 6 2 0 $ 7 8 2 Ne t C a s h F l o w M a r g i n - 1 0 . 0 % - 6 . 7 % - 3 . 2 % - 0 . 4 % 0 . 5 % ww w . E d i n a M N . g o v 5 Lo n g S e a s o n : 8 4 D a y s Woo d v i e w Ct S c h e y D r Gle a s o n R d HydePark Cir Bonnie Brae Dr 78th St Tanglewood Ct Dewey Hill Rd 78th St John H a r r i s D r 930 840 850 850 850 870 840 840 860 870 840 850 830 8 7 0 850 850 850 860 870 860 85 0 840 840 830 830 8 6 0 850 910 870 84 0 860 840 870 940 900 920 85 0 920 910 850 930 910 920 860 910 900 830 900 84 0 870 880 860 890 850 Project: EDINA 137403 Created Date: 05/26/2016 Plotted Date: 5/26/2016 Map by: msteuernagel Projection: Hennepin County Coordinates Sources: Hennepin County, MnGEO, SEH WINTER RECREATION AT BRAEMAR PARK WITH MACHINE-MADE SNOW EDINA, MINNESOTA FIGURE 1 Legend Primary Cross Country Ski Alignment Alternative 1 Cross Country Ski Alignment Alternative 2 Cross Country Ski Alignment Tube Lift Cross Country Ski Alignment Turnaround Tubing Area Privately Owned Property I 0 100 20050Feet 1 inch = 100 feet SUPPLEMENTAL LETTER AGREEMENT May 11, 2016 RE: City of Edina Winter Recreation Area at Braemar Park SEH No. EDINA136169, 10.00 Ann Kattreh Parks & Recreation Director Parks and Recreation Department 4801 West 50th Street Edina, MN 55424 Dear Ann: The City of Edina continues to be the leader in providing its citizens with great amenities. We are excited to have the opportunity to help Edina add its next great amenity, winter recreation at Braemar Park. Thank you for already including us in several meetings with project stakeholders during the past few months. Exhibit 1 enclosed with this Supplemental Letter Agreement shows that that recreation can include activities relying on both machine made snow (snow) and natural snow that will not interfere with future golf course operations. For your convenience, this Supplemental Letter Agreement is divided into sections titled Project Understanding, Approach, Team Description, Fee, and Conclusion. Project Understanding We admire Edina for recognizing the opportunity that reconstructing the 27-hole golf course to 18-holes at Braemar Park presents to considering adding winter recreation featuring snow. Our experience shows that by considering both projects together now Edina is already addressing the fact that golf and snow are mutually exclusive. Many communities that have considered adding recreation that features snow to the wide open spaces of their golf course do not address this fact until it is too late. The price for that tardiness is usually expensive modifications to the golf course. Today golfers want to use a course as late as November and early as March. During November and March snow is usually being made or melting respectively. We understand this mutual exclusivity. Golfers do not want snow to diminish their late or early season golf experience. Besides this mutual exclusivity, we will also help the City understand what kind of impacts snow, noise, and light generated by winter recreation might have on surrounding private property owners. Additionally, and maybe most importantly for some, we will help the City understand the revenues and expenses winter recreation will present. We have already developed these understandings for other winter recreation areas inside other metropolitan areas. It is of great benefit to Edina that Braemar Park already has a large lit blacktop parking lot, clubhouse (containing Tin Fish), and adequate electrical power needed for a former municipal water well (now used for only golf course irrigation) adjacent to the area being considered for winter recreation shown in Exhibit 1. This well can likely become the source of water needed to make snow. At a very schematic level, we believe the area shown in Exhibit 1 can physically contain the following opportunities for winter recreation with snow that all of Edina’s property owners and visitors can use even when natural snow is absent without impacting golf. 1. A lighted cross-country skiing trail featuring snow that is about 2.5 kilometers long (loop). 2. The loop could contain about 30, 20, and 50 percent of beginner, intermediate, and difficult terrain levels respectively. 3. Because the loop can be 2.5 kilometers long, by completing laps of the entire loop common cross- country race distances in multiples of 5 kilometers can be achieved. These distances may be Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302 SEH is 100% employee-owned | sehinc.com | 952.912.2600 | 800.734.6757 | 888.908.8166 fax Ann Kattreh May 11, 2016 Page 2 attractive to Edina High School’s Nordic Ski Team. Edina could consider hosting high school Nordic ski races on the loop. A sizable parking lot for cars and buses is already present. Additionally the clubhouse and Tin Fish are probably capable of handling concession needs of potential race athletes, their coaches, and fans. 4. Because the loop could be power groomed, it could periodically host other trail oriented activities such as fat-tire style winter biking and snow shoeing. At the conclusion of these activities, the power- groomer can return the trails to cross country skiing. 5. The loop can connect to possible cross-country skiing trails, featuring natural snow that Edina might locate inside of Braemar’s proposed 18-hole golf course. 6. As many as 11 lighted snow tubing lanes that could include as many as 2 handle style tows that return tubers to the top of the hill for another run. 7. Because the snow tubing area could be power groomed, it could periodically host other downhill activities such as sledding or additional intermediate level cross country skiing trails. At the conclusion of these activities, the power-groomer can return the area to snow tubing. Off-winter usage opportunities for this area will likely present themselves to Edina too. Edina may wish to consider opportunities such as zip wires, mountain biking, walking, running, and scenic overlooks for wedding event nuptial services and photography opportunities for wedding parties already using the clubhouse. Approach We understand the City would likely sell bonds to pay for this amenity. The bond sale would likely take place during late 2016. This timeframe causes us to simultaneously begin work not just on a feasibility study (study), but also the bidding documents themselves. Usually bid document preparation does not begin until the City Council (Council) accepts the study. However, this project’s proposed production schedule below reveals that insufficient time exists to prepare the necessary bidding documents between the Council considering the study and the date the City must open bids from contractors to achieve its October bond sale. Proposed Production Schedule Key Milestones No. Description Date 1 Receive Notice to Proceed May 18, 2016 2 Submit Preliminary Market Analysis/Financial Model Results to the City May 30 3 Park Department Chooses the Final Layout for Snow Tubing Area and Cross-Country Ski Trails (relying on both snow and natural snow) from the Base and Alternate Designs for the Snow Tubing and Cross-Country Ski Trails June 6 to June 10 4 Council Considers the Preliminary Results of the Market Analysis/Financial Model Results and Authorizes Conducting a Neighborhood Meeting on June 30 and Continuing the Preparation of the Study and Bidding Documents June 7 5 Continue the Design of Snow Making System using the Final Layout for the Snow Tubing Area and Cross-Country Ski Trails June 11 6 Send Invitations to Neighborhood Meeting to Affected Nearby Property Owners / Article Appears on the City Web Page and Newspaper Briefly Describing the Project Advertising the Meeting June 16 7 Conduct Neighborhood Meeting at the Braemar Golf Course Clubhouse to Review 90% Complete Study with Stakeholders June 30 8 Submit 90% Complete Study to City for Review by Park Board July 1 9 Park Board Reviews 90% Complete Study July 12 10 Submit Complete Study to the City July 25 Ann Kattreh May 11, 2016 Page 3 Proposed Production Schedule Key Milestones No. Description Date 11 Council Considers the Study and Authorizes Advertisement for Bids August 2 12 Advertise for Bids August 11, 18, and 25 13 Open Bids September 1 14 Council Considers Awarding a Construction Contract to a Contractor September 20 15 City Uses Amount of Construction Contract for Budgeting Purposes October - November 16 Bond Sale to Finance this Project December 2016 / January 2017 17 Contractor Begins Construction Winter 2017 18 Snow Tubing Area and Cross-Country Ski Trails Relying on Snow Open for Business December 2017 1 Notes: 1 Weather dependent. If the weather is too warm leading up to December 2017, snow cannot be made. While we will immediately begin preparing both the study and bidding documents, we must particularly focus on preparing a market analysis/financial model verifying that it makes financial sense to add winter recreation featuring snow and natural snow to Braemar Park that can be used by all citizens of Edina. We will present the preliminary findings to the Council at its June 7 meeting. If the Council believes it makes sense, we will continue to use our wealth of experience to guide us as we prepare the study and bidding documents that will add winter recreation featuring snow and natural snow to Braemar Park within close proximity to private property, the golf course, and public streets shown in Exhibit 1. If it does not make sense to the Council, we will cease the preparation of both the study and bidding documents. To achieve a year end bond sale, it is imperative that the City review and then choose a final layout for the snow tubing area and cross-country ski trails from the base and alternate designs for these features between June 6 and June 10, and no later than June 10, respectively. Otherwise it will be impossible to open bids on September 1. We will hurry to set out in the field no later than June 5 for City use the base and alternate designs for the snow tubing area and cross-country ski trails. In some areas, we will have to set this information out in the field before or after the 27-hole golf course opens or closes respectively. We understand our field activities cannot interfere with golf course operations. Team Description Since 2002 the SEH team that will execute the work plan described by this Supplemental Letter Agreement has successfully added winter recreation featuring snow inside metropolitan area parks in Iowa, Illinois, and Minnesota. Successfully adding snow to winter recreation within close proximity to private property, the golf course, and public streets requires a special blend of winter recreation and municipal project design skills sets not found in the winter recreation design community. It is a lot different designing winter recreation inside Braemar Park than it is in the wide open spaces of the Soldier Hollow or Vail or Sunday River resorts in Utah, Colorado, and Maine respectively. Our team for this project not only has this special blend, but it has also completed many municipal projects for Edina since the mid 1980’s. We understand the Community that is Edina and what it takes to successfully complete projects in Edina. Edina deserves an expert team playing a proactive and pivotal role helping it make great decisions assuring winter recreation at Braemar Park featuring snow is a successful amenity. Our team has not only provided feasibility study, market analysis/financial model preparation, public engagement including project meetings, bid document preparation, permitting, bidding assistance, and construction phase services for winter recreation projects; but also specifically for projects in Edina. Ann Kattreh May 11, 2016 Page 4 Besides strong winter recreation design and market analysis/financial model preparation bench strength, a detailed understanding of how nearby private property owners might view the impacts of winter recreation are a must. Our team not only has the required winter recreation design and market analysis/financial model preparation bench strength, but also a great understanding of how adding winter recreation needing snow in metropolitan areas can impact nearby property owners. As a case in point, I will lead our team as its project manager. Since 1998 and 2002, I have had the pleasure of leading the SEH design teams that completed both our Edina municipal and winter recreation featuring snow projects respectively. As project manager, I will combine my unique knowledge of both winter recreation inside metropolitan areas and what it takes to successfully complete municipal projects for Edina. Besides myself, SEH employees Mike Horn, Ken Taillon, Tom Honer and Deric Deuschle have all not only completed Edina municipal projects, but also our winter recreation projects needing snow. They all understand how property owners near Braemar Park might view the impacts of winter recreation. Below are a few key items about these and some of our team members. 1. Mike Horn – SEH - Quality Assurance / Quality Control: Before joining SEH, Mike was a project manager for Three Rivers Park District. Mike managed all of Three Rivers Park District’s projects either studying or adding winter recreation needing snow to Park District parks. As the Park District’s consulting engineer, Paul worked with Mike on all of those projects. Since joining SEH, and on behalf of Edina, Mike has been inspecting Edina’s contractor’s work reconstructing both the Driving Range and Executive Golf Course in Braemar Park. 2. Noah Brautigam – Morton Trails – Cross Country Ski Trail Design: Morton Trails helped us ‘trail blaze’ the most challenging portions of the cross country ski trails receiving snow that were added to Three Rivers Park District’s Hyland Lake Park Reserve. We worked together to assure that the added trail alignments would be both safe and enjoyable to ski. This time Noah will help us ‘trail blaze’ the most challenging portions of the trails the City might add to Braemar Park. The goal remains assuring a trail design that all of Edina’s property owners and visitors can ski safely and enjoyably. 3. Dave Belin – RRC Associates - Market Analysis / Financial Model Preparation: Prepared an analysis and model for Three Rivers Park District during their study of potential summer time alpine activities at Hyland Ski and Snowboard Area. As our subconsultant, Dave just completed an analysis and model for a proposed winter recreation area in Sioux City, Iowa. 4. Mark Meadows and Mike Parsons – Torrent Engineering and Equipment and HDR Engineering Respectively - Snowmaking Engineering and Noise Impact Study Preparation Respectively: Were both SEH subconsultants on Three Rivers Park District projects to reconstruct the snow making system at Hyland Ski and Snowboard Area and add snowmaking to cross country ski trails in Hyland Lake Park Reserve. Mark was the lead snowmaking engineer for the last two winter Olympic games in Vancouver, Canada and Sochi, Russia. He is currently designing the snowmaking for 2018 Winter Olympics in South Korea. Additionally, since 2002, Mark has been our subconsultant for all our winter recreation area projects needing snow. 5. Ken Taillon and Tom Honer – SEH – Trail Lighting and Electrical Power Distribution Design: Ken and Tom have provided these services for all our winter recreation area projects. Additionally, Ken has designed outdoor lighting for the City on numerous occasions as part of our street and utility reconstruction projects. 6. Toby Muse - SEH – Site Civil Engineering: Besides taking over project manager duties from Paul for the last 6 street and utility reconstruction projects completed by SEH for Edina, Toby is managing Three Rivers Park District’s project to add the 9-Mile Creek Regional Trail to Edina. 7. Deric Deuschle- SEH – Environmental: On behalf of Edina, Deric is providing wetland delineation and environmental permitting services for the project that will reconstruct the 27-hole golf course to and 18-hole golf course at Braemar Park. He provided these same services during the reconstruction of both the Driving Range and Executive Golf Course in Braemar Park. Fee Our experience with similar winter recreational projects reveals these specialty engineering services can cost as much as 21% of the project’s construction cost. Of this 21%, the study and bid document preparation phases alone can cost as much as 5% and 8% respectively. Construction phase services (construction staking, inspection, and administration) usually require the balance of the 21%. Ann Kattreh May 11, 2016 Page 5 A very schematic level consideration of this project reveals its total project cost can be between $2,000,000 and $3,000,000. If we assume a construction cost of $2,500,000 our estimated not-to-exceed fee described by the table below for study and bidding document preparation is 13% of the very schematic level construction budget. This is consistent with our experience for the scope of work required by this particular specialty project. Fee Summary Per Work Item No. Description Estimated Not to Exceed Fee 1 1 Prepare Study $138,131 2 Prepare Bidding Documents and Provide Bidding Assistance $192,146 Subtotal $330,277 3 Provide Construction Phase Services To Be Determined Notes: 1 Includes reimbursable expenses including subconsultant fees. The City will be billed on an hourly basis subject to the not to exceed fee. The hourly billing rates are attached as Exhibit 2. The fees reported in this table are calculated in detail in the attached task hour budget. We will invoice the City monthly on an hourly basis. Our invoices will include expenses. The City may stop work at any time. If the Council chooses to stop work, we will immediately stop work and you will only be billed for work that has been completed. Conclusion This Supplemental Letter Agreement, Exhibit 1, Task Hour Budget, Exhibit 2, and our Agreement dated June 4, 2013 represent the entire understanding between the City of Edina and SEH in respect to the project. Our combination of park design professionals, real world snowmaking experience, and market analysis/financial model preparation expertise will ensure that all of the Edina’s immediate and long-term needs are covered. We sincerely appreciate our continued working relationship with the City. Please contact me at 952.912.2611 or ppasko@sehinc.com with questions regarding this Supplemental Letter Agreement. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Paul J. Pasko III, PE Project Manager Enclosures c: Dave Belin, RRC Associates Noah Brautigam, Morton Trail Consultants Mark Meadows, Torrent Engineering and Equipment Mike Parsons, HDR Marty Iozzo, General Corrosion Corporation Toby Muse, SEH Mike Horn, SEH Ken Taillon, SEH Tom Honer, SEH Brent Theroux, SEH Mike Hemstad, SEH Ann Kattreh May 11, 2016 Page 6 p:\ae\e\edina\136169\1-genl\10-setup-cont\03-proposal\final\05 11 16 final rev\final sla ltr wra at braemar city rev 05 11 16.docx Accepted on this ___day of________________, 2016 City of Edina, Minnesota By:_________________________________ James Hovland, Mayor _________________________________ Scott Neal, City Manager WINTER RECREATION AREA RELYING ON NATURAL SNOW WINTER RECREATION AREA RELYING ON MACHINE MADE SNOW PR O J E C T T A S K S Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin Tech 1. 1 S u m m a r y & L o c a t i o n Su m m a r y & L o c a t i o n ( 2 ) Su b t o t a l H o u r s Su b t o t a l L a b o r C o s t 1. 2 I n i t i a t i o n a n d I s s u e s In i t i a t i o n a n d I s s u e s ( 3 ) Su b t o t a l H o u r s Su b t o t a l L a b o r C o s t 1. 3 E x i s t i n g C o n d i t i o n s 1. 3 . 1 Pr o p e r t y ( 4 ) 1 42 1. 3 . 2 Ut i l i t i e s ( 5 ) 1 24 1. 3 . 3 Tr a f f i c ( 6 ) 2 1. 3 . 4 Tr a i l s ( 7 ) 42 1. 3 . 5 Wa t e r W e l l a n d P u m p i n g ( 8 ) 4 1. 3 . 6 Li g h t i n g ( 9 ) 4 1. 3 . 7 Op e r a t i o n s ( 1 0 ) 4 1. 3 . 8 Fi n a n c i a l ( 1 1 ) ( 1 2 ) 1. 3 . 9 Ex i s t i n g G o l f C o u r s e I m p r o v e m e n t P r o j e c t Co o r d i n a t i o n ( 1 3 ) 82 1. 3 . 1 0 Re v i e w G e o t e c h n i c a l ( 3 3 ) 42 Su b t o t a l H o u r s 2 4 2 826 8 Su b t o t a l L a b o r C o s t $ 2 9 6 $ 6 9 8 $ 2 3 4 $1 , 1 6 0 $ 3 , 7 2 3 $ 8 3 4 $ 6 , 9 4 5 1. 4 P r o p o s e d I m p r o v e m e n t s 1. 4 . 1 Pr o p e r t y ( 1 4 ) 42 4 1. 4 . 2 Ut i l i t i e s ( 1 5 ) 82 4 4 2 4 1. 4 . 3 Tr a i l s ( 1 6 ) ( 1 7 ) 4 412 4 1. 4 . 4 Tu b i n g ( 1 9 ) 4 1. 4 . 5 Wa t e r W e l l a n d P u m p i n g ( 1 8 ) ( 5 8 ) 2 1. 4 . 6 Li g h t i n g ( 2 0 ) 24 2 4 2 1. 4 . 7 No i s e S t u d y ( 2 1 ) ( 2 2 ) 1. 4 . 8 Co r r o s i o n P r o t e c t i o n ( 2 3 ) 1. 4 . 9 Op e r a t i o n s ( 2 4 ) 1. 4 . 1 0 Li f t O p t i o n s a n d R e q u i r e m e n t s 1. 4 . 1 1 Fin a n c i a l ( 2 5 ) 1. 4 . 1 2 Bo o s t e r S t a t i o n P a d a n d F o u n d a t i o n s 61 2 1 2 1. 4 . 1 3 Co o r d i n a t e w i t h P r e f a b B u i l d i n g S u p p l i e r 24 1. 5 P r o j e c t C o s t / S c h e d u l e / Fe a s i bi l i t y 1. 5 . 1 St a t e m e n t o f E s t i m a t e d P r o b a b l e C o s t 1. 5 . 1 . 1 Co n s t r u c t i o n C o s t 4 32 1 2 4 1. 5 . 1 . 2 So f t C o s t ( 2 6 ) 21 8 1. 5 . 2 Pr o j e c t S c h e d u l e 1. 5 . 3 Fe a s i b i l i t y S t a t e m e n t 42 2 1. 5 . 4 A pp e n d i x ( 2 7 ) 2 12 4 1. 5 . 5 Pa d f o r S n o w m a k e r s ( n o f o u n d a t i o n ) 22 1. 5 . 6 Fo u n d a t i o n s f o r H a n d l e - t o w a t T u b i n g H i l l s ( 3 9 ) 81 2 2 0 1. 5 . 7 De t a i l s 81 2 1 6 1. 5 . 8 C o s t E s t i m a t e f o r S t u d y 24 1. 5 . 9 F o o t i n g s f o r L i g h t i n g b e h i n d R e t a i n i n g W a l l s 44 1. 5 . 1 0 Q A Q C 16 6 1 6 2 6 3 0 4 2 4 3 8 4 4 1 2 8 $8 8 7 $ 3 , 3 4 3 $ 4 , 5 3 7 $ 3 , 5 0 5 $ 5 , 7 2 9 $ 7 4 1 $ 6 7 3 $ 1 , 0 6 5 $ 4 , 1 0 6 $ 1 , 7 1 8 $ 8 3 4 $ 2 7 , 1 3 9 1. 6 T r a i l A l i g n m e n t ( 2 8 ) 1. 6 . 1 Fi e l d M a r k T r a i l A l i g n m e n t O p t i o n s ( 1 6 ) 2 4 2 2 8 1 2 8 2 4 1 2 1 2 2 Ta s k H o u r B u d g e t Wi n t e r R e c r e a t i o n A r e a a t B r a e m a r P a r k Ci t y o f E d i n a Ma y 1 1 , 2 0 1 6 ESTIMATED COST ES T I M A T E D H O U R S 1. 0 F e a s i bi l i t y S t u d y ( 1 ) Pa g e 1 o f 5 PR O J E C T T A S K S Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin TechESTIMATED COST ES T I M A T E D H O U R S 1. 6 . 2 Sc h e d u l e F i e l d R e v i e w 2 1. 6 . 3 Fie l d R e v i e w 8 1. 6 . 4 Fin a l A l i g n m e n t D e c i s i o n a n d A p p r o v a l ( 6 9 ) 82 24 2 2 8 1 21 63 61 2 1 2 2 $2 9 6 $ 8 3 6 $ 3 4 9 $ 2 3 4 $1 , 4 8 2 $1,120 $ 2 , 1 1 2 $ 5 , 1 5 5 $ 1 , 2 4 8 $ 1 , 1 1 4 $ 2 0 9 $ 1 4 , 1 5 4 1. 7 Pu b l i c I n v o l v e m e n t ( 7 0 ) 1. 7 . 1 Pu b l i c R e v i e w 4 20 1. 7 . 2 Co u n c i l R e v i e w a n d A p p r o v a l 4 42 1. 7 . 3 Su b C o n s u l t a n t A t t e n d a n c e ( 7 1 ) Su b t o t a l H o u r s 8 422 Su b t o t a l L a b o r C o s t $1 , 6 7 2 $528 $ 3 , 1 5 1 $5,350 2. 1 Da t a C o l l e c t i o n 2. 1 . 1 A rc h i t e c t u r e ( 2 9 ) ( 3 0 ) 2. 1 . 2 Civ i l ( 3 1 ) 81 6 24 2 0 2. 1 . 3 To p o g r a p h i c S u r v e y ( 3 2 ) ( 6 3 ) 856 5 6 2. 1 . 4 Ge o t e c h n i c a l ( 3 3 ) ( 65 ) ( 6 6 ) ( 6 7 ) ( 6 8 ) 80 2. 1 . 5 El e c t r i c a l - P o w e r ( 3 4 ) 24 2. 1 . 6 El e c t r i c a l - L i g h t i n g ( 3 5 ) 44 2. 1 . 7 Me c h a n i c a l ( 3 6 ) 2. 1 . 8 Co r r o s i o n P r o t e c t i o n S t u d y ( 3 7 ) 2 2. 1 . 9 St r u c t u r a l ( 3 8 ) 2. 1 . 1 0 No i s e S t u d y ( 4 0 ) Su b t o t a l H o u r s 8 1 6 4 2 8 8 2 2 4 2 8 5 6 5 6 Su b t o t a l L a b o r C o s t $ 1 , 1 8 2 $ 3 , 3 4 3 $ 7 4 1 $ 4 4 8 $ 1 , 0 6 5 $ 1 2 , 7 7 0 $ 2 , 2 4 0 $ 4 , 0 1 0 $ 5 , 8 2 3 $ 5 , 1 9 8 $ 3 6 , 8 2 0 2. 2 Pl a n S h e e t s 2. 2 . 1 Tit l e S h e e t S i g n a t u r e s 2. 2 . 2 Si t e P l a n P u m p H o u s e A r e a ( 4 1 ) 12 2. 2 . 3 Civ i l ( 4 2 ) ( 4 3 ) ( 4 4 ) ( 4 5 ) ( 4 6 ) ( 6 4 ) 41 2 20 1 4 0 1 2 2. 2 . 4 Si t e & G r a d i n g ( 4 7 ) 40 2 4 2. 2 . 5 Er o s i o n C o n t r o l P l a n ( 4 8 ) 88 2. 2 . 6 El e c t r i c a l - P o w e r ( 4 9 ) 82 0 2. 2 . 7 Co r r o s i o n P r o t e c t i o n ( 5 0 ) 2. 2 . 8 El e c t r i c a l - L i g h t i n g ( 5 1 ) 24 2 2 0 2 2. 2 . 9 Me c h a n i c a l ( 5 2 ) ( 5 9 ) 2. 2 . 1 0 St r u c t u r a l ( 5 3 ) 24 4 2. 2 . 1 1 Re t a i n i n g W a l l ( 6 4 ) 86 4 8 1 2 Su b t o t a l H o u r s 4 1 2 1 0 6 8 2 4 1 0 4 0 3 4 8 1 8 8 6 0 Su b t o t a l L a b o r C o s t $ 5 9 1 $ 2 , 5 0 7 $ 1 , 7 4 5 $ 7 0 1 $ 1 , 0 9 1 $ 4 , 4 4 7 $ 2 , 2 4 2 $ 5 , 3 2 7 $ 5 , 2 9 5 $ 1 , 1 6 0 $ 1 7 , 5 4 6 $ 8 , 5 9 2 $ 5 1 , 2 4 4 2. 3 Me e t i n g s Me e t i n g s ( 5 4 ) 33 3 Su b t o t a l H o u r s 33 3 Su b t o t a l L a b o r C o s t $5 5 6 $ 6 7 3 $ 3 9 9 $1,628 2. 4 Pr o j e c t M a n u a l 2. 3 . 1 Fr o n t E n d S e c t i o n s ( 5 5 ) 2 12 4 2. 3 . 2 Bi d d i n g R e q u i r e m e n t s ( 5 6 ) 2 12 2 2. 3 . 3 Sp e c i f i c a t i o n s ( C i t y o f E d i n a ) 28 1 0 84 2. 3 . 4 Sp e c i a l P r o v i s i o n ( 6 4 ) 88 24 1 2 2. 3 . 5 Pu m p S k i d ( 5 9 ) 8 2. 3 . 6 A pp e n d i x ( 5 7 ) 2 24 2 Su b t o t a l H o u r s 1 6 8 8 1 8 80 2 4 Su b t o t a l L a b o r C o s t $ 2 , 3 6 4 $ 1 , 3 9 6 $ 1 , 4 8 2 $ 4 , 0 3 6 $ 1 1 , 4 5 6 $ 2 , 5 0 3 $ 2 3 , 2 3 8 2. 5 Op i n i o n o f P r o b a b l e C o s t 2. 4 . 1 Co s t E s t i m a t e 2 4 2 1 8 4 3 2 1 6 2 Su b t o t a l H o u r s 2 4 2 1 8 4 3 2 1 6 2 Su b t o t a l L a b o r C o s t $ 2 9 6 $ 8 3 6 $ 3 7 1 $ 2 2 4 $ 1 , 0 6 5 $ 6 2 3 $ 2 , 9 8 7 $ 2 , 2 9 1 $ 2 0 9 $ 8 , 9 0 1 2. 0 B i d D o c u m e n t P r e p a r a t i o n Pa g e 2 o f 5 PR O J E C T T A S K S Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin TechESTIMATED COST ES T I M A T E D H O U R S 3. 1 Bi d d i n g A s s i s t a n c e 3. 1 . 1 A d f o r B i d s 3. 1 . 1 . 1 No t i c e o f H e a r i n g a n d L e t t i n g 2 3. 1 . 1 . 2 No t i c e t o B i d d e r s 2 3. 1 . 1 . 3 El e c t r o n i c P l a n R o o m C o o r d i n a t i o n 2 3. 1 . 2 Ag en c y R e v i e w 3. 1 . 2 . 1 Wa t e r s h e d P e r m i t t i n g 2 3. 1 . 3 Re s p on s e t o B i d d e r s 3. 1 . 3 . 1 Si t e C i v i l 88 3. 1 . 3 . 2 El e c t r i c a l D i s t r i b u t i o n 24 3. 1 . 3 . 3 Li g ht i n g 84 3. 1 . 3 . 4 Me c h a n i c a l (59 ) 3. 1 . 3 . 5 Dis t r i b u t i o n P i p in g (59 ) 3. 1 . 3 . 6 Pu m p H o u s e 3. 1 . 4 St r u c t u r a l 2 3. 1 . 5 A dd e n d u m s 8 3. 1 . 6 Bi d O p en i n g 3. 1 . 5 . 1 Pr e p ar e T a b u l a t i o n o f B i d s 4 3. 1 . 5 . 2 Pr e p ar e R e c o m m e n d a t i o n o f C o n t r a c t A w a r d 2 3. 2 QA Q C 1 2 2 4 Su b t o t a l H o u r s 1 2 2 4 8 2 8 1 0 2 1 6 1 2 Su b t o t a l L a b o r C o s t $ 1 , 7 7 3 $ 5 , 0 1 5 $ 1 , 4 8 2 $ 4 4 8 $ 1 , 0 6 5 $ 1 , 5 5 7 $ 2 9 0 $ 1 , 4 9 3 $ 1 , 2 5 2 $ 1 4 , 3 7 6 Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin TechESTIMATED COST Su b t o t a l H o u r s 14 2 8 4 0 5 0 5 4 3 6 1 3 5 6 8 6 8 2 0 1 1 8 1 2 1 2 3 0 559 Su b t o t a l L a b o r C o s t $2 , 0 6 9 $ 5 , 8 5 1 $ 6 , 9 8 0 $ 5 , 8 4 1 $ 7 , 3 6 6 $ 6 , 6 7 0 $ 2 , 9 1 5 $ 7 , 4 5 7 $ 1 , 1 6 0 $ 6 , 3 4 6 $ 2 , 6 4 0 $ 1 6 , 8 9 8 $ 1 , 2 4 8 $ 1 , 1 1 4 $ 3 , 1 2 9 $77,694.00 Su b t o t a l E x p en s e s $1,685.00 RR C A s s o c i a t e s (62 ) $19,332.00 To r r e n t E n g in e e r i n g (58 ) (61 ) $9,720.00 HD R $16,200.00 Ge n e r a l C o r r o s i o n $2,700.00 Mo r t o n T r a i l s $10,800.00 Su b t o t a l $138,131.00 Su b t o t a l H o u r s 30 3 2 1 8 6 8 4 1 3 4 5 9 1 2 0 8 2 4 4 1 8 4 5 6 5 6 2 6 922 Su b t o t a l L a b o r C o s t $4 , 4 3 3 $ 6 , 6 8 6 $ 3 , 1 4 1 $ 7 0 1 $ 1 , 0 9 1 $ 7 , 5 9 7 $ 7 , 6 2 3 $ 7 , 8 5 7 $ 1 8 , 6 8 7 $ 1 , 1 6 0 $ 2 2 , 7 7 2 $ 2 6 , 3 5 0 $ 5 , 8 2 3 $ 5 , 1 9 8 $ 2 , 7 1 2 121,831.00 Su b t o t a l E x p en s e s $500.00 So i l B o r i n g s B r a u n I n t e r t e c $14,040.00 HD R $4,320.00 To r r e n t E n g in e e r i n g (59 ) $23,760.00 Mo r t o n T r a i l s $8,800.00 Su b t o t a l $173,251.00 Su b t o t a l H o u r s 12 2 4 8 2 8 1 0 2 1 6 1 2 94 Su b t o t a l L a b o r C o s t $1 , 7 7 3 $ 5 , 0 1 5 $ 1 , 4 8 2 $ 4 4 8 $ 1 , 0 6 5 $ 1 , 5 5 7 $ 2 9 0 $ 1 , 4 9 3 $ 1 , 2 5 2 $14,375.00 Su b t o t a l E x p en s e s $200.00 To r r e n t E n g in e e r i n g (60 ) $4,320.00 Su b t o t a l $18,895.00 $330,277.00 3. 0 B i d d i n g A s s i s t a n c e TO T A L C O S T A S S O C I A T E D W I T H T H I S P R O P O S A L : PR O J E C T C O S T S U M M A R Y 3. 0 B i d d i n g A s s i s t a n c e 1. 0 F e a s i bi l i t y S t u d y ( 1 ) 2. 0 B i d D o c u m e n t P r e p a r a t i o n Pa g e 3 o f 5 PR O J E C T T A S K S Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin TechESTIMATED COST ES T I M A T E D H O U R S P: \ A E \ E \ E d i n a \ 1 3 6 1 6 9 \ 1 - g e n l \ 1 0 - s e t up - c o n t \ 0 3 - p r o p o s a l \ [ 0 5 0 6 1 6 B r m r T H B - . x l s x ] H o u r s - C o s t s (1 ) (2 ) (3 ) (4 ) (5 ) (6 ) (7 ) (8 ) (9 ) (10 ) (11 ) (1 2 ) (13 ) (14 ) (15 ) (16 ) (17 ) (18 ) (1 9 ) (2 0 ) (21 ) (2 2 ) (23 ) (24 ) (25 ) (26 ) (27 ) (28 ) (29 ) (30 ) (31 ) (3 2 ) (33 ) (3 4 ) (35 ) (36 ) (37 ) (38 ) (39 ) (40 ) (41 ) (42 ) (43 ) (44 ) (45 ) (46 ) (47 ) (48 ) (49 ) (50 ) (51 ) (52 ) (53 ) (54 ) (55 ) (56 ) (5 7 ) (5 8 ) (5 9 ) (6 0 ) Fo r i t e m s i n 1 . 0 a n d 2 . 0 a b o v e . Ap p e n d i x t o i n c l u d e C i t y o f E d i n a s t a n d a r d p l a t e s , P e r m i t s , s o i l b o r i n g s Fe a s i b i l i t y Fe a s i b i l i t y I t e m s a s a p p l i c a b l e t o T o r r en t e x p e r t i s e a n d t h e s n o w m a k i n g s y s t e m In c l u d e s s y s t e m c a p a c i t y & s n o w m a k i n g e q u i p m en t r e c o m m e n d a t i o n s , p u m p s t a t i o n m e c h a n i c a l & e l e c t r i c a l d e s i g n a s r e l a t e d t o t h e pr o c e s s e q u i p m e n t , a n d t h e d i s t r i b u t i o n p i p i n g s y s t e m Po w e r r e q u i r e m e n t s Wa t e r t e m p e r a t u r e i m p a c t a n d c o o l i n g o p t i o n s Bi d D o c s P r e p In c l u d e s p u m p s t a t i o n a n d d i s t r i b u t i o n p i p i n g s y s t em m e c h a n i c a l d e s i g n , p l a n s h e e t s , b i d d o c s Bi d d i n g A s s i s t a n c e , f o r i t e m s p u m p s t a t i o n a n d d i s t r i b u t i o n p i p i n g s y s t e m Lif t l o c a t i o n i d e n t i f i e d i f i n c l u d e d i n t h e p r o j e c t . Ge n e r a l C o r r o s i o n t o s t u d y e x i s t i n g s o i l c o n d i t i o n s f o r c o n d u c t i v i t y . To i n c l u d e r e c o m m e n d a t i o n s f o r s t a f f i n g a n d e q u i p m e n t a d d i t i o n r e q u i r e f o r S n o w m a k i n g a n d G r o m i n g O p e r a t i o n s Ci v i l t o i n c l u d e b a s e m a p p i n g , a e r i a l im a g i n g , t o p o g r a p h i c m a p p i n g a n d s i t e p h o t o s Su r v e y t o i n c l u d e : 1 . G o p h e r S t a t e O n e C a l l f o r d e s i g n l o c a t e , 2 . T o p o i n k e y a r e a s , 3 . S i g n i f i c a n t t r e e l o c a t i o n s , 4 . F i e l d s t ak i n g o f p r e l i m i n a r y a l i g n m e n t , 5 . S o i l B o r i n g l o c a t i o n s In c l u d e s s o i l b o r i n g i n v e s t i g a t i o n ( u p t o 14 b o r i n g s ) , g e o t e c h n i c a l e v a l u a t i o n , a n d t e ch n i c a l m e m o r a n d u m s u m m a r i z i n g i n v e s t i g a t io n , e v a l u a t i o n a n d r e c o m m e n d a t i o n s . Id e n t i f y s t u d y a r e a a n d s e t u p d a t a c o l l e c t i o n i n f i e l d Ba s i c i n f o r m a t i o n t o i n c l u d e s u m m a r y a n d a d d r e s s To i n c l u d e e x i s t i n g l o c a t i o n o f t r a i l s a n d t h e i r u s e . Ge n e r a l C o r r o s i o n r e p o r t o n e x i s t i n g s o i l c o n d u c t i v i t y . St r u c t u r a l s u r v e y o f e x i s t i n g p u m p h o u s e s t r u c t u r e . Th e f o r m a t w i l l f o l l o w e s t a b l i s h e d C i t y o f E d i n a f o r m a t f o r F e a s i b i l i t y S t u d y . 1. T o i n c l u d e e x i s t i n g p a r k u s e , b o u n d a r i e s a n d bu f f e r s , 2 . P r o j e c t L i m i t s , 3 . P r o j e c t ar e a w i t h r e l a t i o n s h i p w i t h C l u b H o u s e a nd P a r k i n g . RR C A s s o c i a t e s w i l l h i r e d a s a s u b - c o n s u l t a n t t o S E H t o c o m p l e t e t h i s w o r k Ci t y t o d i r e c t l y c o o r d i n a t i o n w i t h g o l f c o u r s e a r c h i t e c t i f a n y c h a n g e a r e n e e d e d d u e t o W R A To i n c l u d e e x i s t i n g C I P o r e x i s t i n g p l a n i n fo r m a t i o n a n d p r o c e s s f o r p u b l i c m e e t i n g . To i n c l u d e e x i s t i n g l i g h t i n g i n t h e p r o j e c t a r e a , p a r k i n g a r e a a n d E x t e r i o r C l u b H o u s e Ci t y s t a f f t o p r o v i d e l i s t o f e x i s t i n g s t a f f i n g l e v e l s a n d e x i s t i n g e q u i p m e n t t h a t w i l l b e u t i l i z e d f o r S n o w m a k i n g Ci t y t o p r o v i d e e x i s t i n g e x pe n s e s a n d r e v e n u e s f o r s t u d y . Bi d d i n g R e q u i r e m e n t s ; B i d F o r m , I n s t r u c t i on s T o B i d d e r s , A d v e r t i s e m e n t f o r B i d s El e c t r i c a l - L i g h t i n g P l a n t o i n c l u d e s i t e , t r a i l , p u m p h o u s e , s e r v i c e c a b i n e t , t r a n s f o r m e r d e t a i l s . Me c h a n i c a l t o i n c l u d e f o r c e m a i n , p u m p h o u s e p l a n , s n o w m a k i n g eq u i p m e n t p r e - o r d e r . St r u c t u r a l t o i n c l u d e m o d i f i c a t i o n s t o e x i s t i n g p u m p h o u s e a n d n e w p u m p h o u s e , R e t a i n i n g w a l l d e s i g n a n d r e v i e w , l i f t i f r e q u i r ed . Me e t i n g w i t h C i t y s t a f f r e v i e w t o i n c l u d e ; 1 . O n e r e v i e w a t 5 0 % b i d d o c u m e n t s , O n e a t 9 0 % b i d d o c u m e n t s , U p t o o n e a d d i t i o n a l . Fr o n t E n d : T i t l e S h e e t , C e r t i f i c a t i o n S h e e t , T a b l e o f C o n t e n t s Si t e G r a d i n g ; P u m p h o u s e s i t e a n d g r a d i n g p l a n , g e n e r a l g r a d i n g p l an , r e t a i n i n g w a l l l o c a t i o n s , T u r f e s t a b l i s h m e n t , p r u n i n g d e t ai l s Ci v i l ; R e m o v a l s , C l e a r i n g a n d G r u b b i n g , T r e e R e m o v a l Pl a n , C o n s t r u c t i o n s t a g i n g a r e a , a n d A c c e s s r o u t e p l a n To i n c l u d e f i n a l t r a i l a l i g n m e n t , t o b e s t a k e d a n d a p p r o v e d b y c i t y . Tu b i n g a r e a t o b e l i m i t e d t o n o t e s 2 8 a n d 2 9 o n E x h i b i t A . Pe d e s t r i a n / G o l f e r C o n t r o l P l a n i f C o n s t r u t i o n S c h e d u l e i s d u r i n g g o l f s e a s o n . A d e t a i l o f c a t h o d i c p r o t e c t i o n w i l l b e d e v e l o p e d i f r e c o m m e n d e d b y G e n e r a l C o r r o s i o n Er o s i o n C o n t r o l P l a n t o i n c l u d e c o o r d i n a t i o n w i t h W a t e r s h e d D i s t r i c t , p e r m i t t i n g , a n d d e v e l o p m e n t o f S t o r m w a t e r P o l l u t i o n P r e v e nt i o n P l a n ( S W P P P ) . El e c t r i c a l - P o w e r t o i n c l u d e m a i n p o w e r n e e d s , c o o r d i n a t i o n wi t h e x c e l , p u m p s k i d p o w e r n e e d s , p o w e r p l a n f o r p u m p i n g , p o w e r di s t r i b u t i o n f o r s n o w m a k i n g . No p e d e s t r i a n o r v e h i c l e t r a f f i c pl a n i s i n c l u d e d i n t h i s p r o p o s a l Ex i s t i n g p u m p h o u s e m o d i f i c a t i o n ( i f ne e d e d ) a n d n e w p u m p h o u s e p l a n s , f e n c i n g , l a n d s c a p i n g , e q u i p m e n t s t o r a g e a r e a . Re v i e w e x i s t i n g e l e c t r i c a l i n f r a s t r u c t u r e , e x i s t i n g p u b l i c a n d p r i v a t e u t i l i t i e s , c o o r di n a t i o n a n d m e e t i n g w i t h X c e l E n e r g y , c o or d i n a t i o n w i t h p r i m a r y d i s t r i b u t i o n , lo c a t i o n o f 3 - p h a s e p o w e r s o u r c e . Re v i e w e x i s t i n g l i g h t c o d e f o r c i t y , h o u r s o f o p e r a t i o n s an d l i g h t i n g i m p a c t s , p r o v i d e a g r a p h i c o f l i g h t s p i l l a r e a . SE H t o p r o v i d e a d d i t i o n a l L I D A R i n f o r m a t i o n i f n e e d e d t o H D R g r a p h i c In c l u d e s ; 1 . p r o j e c t l i m i t s a n d , 2 . c o n n e c t i on s t o e x i s t i n g C l u b H o u s e a n d P a r k i n g A r e a To i n c l u d e ; 1 . a n y r e q u i r e d u p g r a d e s t o p u b l i c o r p r i v a t e u t i l i t i e s , 2 . e s t i m a t e d a d d i t i o n a l p o w e r u s e , 3 . c h a n g e s t o e x i s t i n g ir r i g a t i o n s y s t e m . Ci t y t o p r o v i d e c o p y o f e x i s t i n g pe r m i t s t a t u s , p e r m i t q u a n t i t i e s a l l o w e d , q u a n t i t i e s u s e d a n d w a t e r t e m p e r a t u r e . As s u m e s e x i s t i n g p e d e s t r i a n a n d v e h i c l e t r a f f i c p a t t e r n s w i l l n o t be i m p a c t ed , t h u s t h e r e i s n o a d d i t i o n a l t r a f f i c s t u d y e f f o r t i n c l u d e d i n t h i s p r o p o s a l . 1 . T o i n c l u d e k n o w n p u b l i c u t i l i t i e s a n d l o c a t i o n s , 2 . E x i s t i n g a v a i l a b l e p o w e r , a n d u s e , 3 . P r iv a t e u t i l i t i e s l o c a t i o n s a n d u se , 4 . E x i s t i n g I r r i g a t i o n S y s t e m a s b u i l t s p r o v i d e d b y C i t y . Su r v e y o f e x i s t i n g p u m p i n g e q u i p m e n t Ci t y t o p r o v i d e a s - b u ilt o f e x i s t i n g p u m p h o u s e RR C A s s o c i a t e s w i l l p r o v i d e p r oj e c t e d e x p e n s e s a n d r e v e n u e s . To i n c l u d e d e s i g n a n d c o n s t r u c t i o n c o n t i n g e n c ie s , c o n s u l t a n t f e e s , e q u i p m e n t c o s t s . To i n c l u d e ; 1 . P u b l i c m e e t i n g i n f o r m a t i o n , 2 . U t i l i t y I n f o r m a t io n , 3 . E x i s t i n g S i t e P l a n , 4 . N e w G o l f C o u r s e P l a n , 5 . Tr a i l A l i g n m e n t D e s g i n D e c i s i o n t o b e m a d e b y S E H , M o r t o n T r a i l s a n d C i t y S t a f f . To i n c l u d e ; 1 . t r a i l l i g h t i n g n e e d s , 2 . P h o t o m e t r i c g r a p h i c , 3 . a n y r e c o m m e n d e d c h a n g e s t o e x i s t i ng c o u r s e o r e x t e r i o r c l u b h o u se l i g h t i n g , 4 . a n y r e c o m m e n d e d c h a n g e s t o p a r k i n g l o t l i g h t i n g . Tu b i n g a r e a s t u d y t o b e l i m i t e d t o n o t e s 2 8 a n d 2 9 o n E x h i b i t A . Sc o p e - N o A r c h i t e c t u r e w o r k i n c l u d e d . P u m p H o u s e A r c h i t e c t u r e p r o v i d e d b y T o r r e n t . SE H w i l l f i e l d m a r k a p r i m a r y a l i g n m e n t i n t h e A r e a A w i t h u p t o t w o a l t e r m a t i v e s i n t h e a s e n t a r e a a n d t h e s o u t h a r e a a s n o t e d o n t h e E x h i b i t O n e , a n d a p r i m a r y a l i g n m e n t i n A r e a B w i t h c h a n g e s u p t o 2 5 % o f t h e t o t a l l e n g t h o f t h e p r i m a r y a l i g n m e n t a s n o t e d o n E x h i b i t O n e . HD R t o p r o v i d e r e s u l t s o f n o i s e d a t a i n c l u d i n g a g r ap h i c r e p r e s e n t i n g t h e l e v e l o f n o i s e s p i l l l e v e l s . Tr a i l a l i g n m e n t s o u t s i d e o f t h e p r o j e c t a r e a f o r n o n - s n o w m a kin g t r a i l s w i l l b e t h e r e s p o n s i b i l t i y o f t h e C i t y . To r r e n t t o p r o v i d e ; 1 . a d d i t i o n a l p o w e r r e q u i r e m e n t s a n d p u m p i n g n e e d s , 2 . I m p a c t s t o p e r mi t , 3 . W a t e r t e m p e r a t u r e i m p a c t s t o s no w m a k i n g a n d p o s s i b l e s o l u t i o n s / c o s t s , 4 . s n o w m a k i n g d i s t r i b u t i o n l a y o u t , 5 . R a d o n i n w a t e r , w e w i l l n e e d h e l p / i n p u t f r o m S E H o n t h i s . Pa g e 4 o f 5 PR O J E C T T A S K S Cl i e n t Se r v i c e Ma n a g er Pr o j e c t Ma n a g e r Se n i o r St r u c t u r a l En g in e e r St r u c t u r a l En g i n e e r Se n i o r De s i g n e r El e c t r i c a l - Li g h t i n g El e c t r i c a l - Po w e r El e c t r i c a l St a f f En g in e e r Se n i o r Ge o t e c h En g in e e r Na t u r a l Re s o u r c e s Project Engineer GIS Landscape ArchitectSurvey Crew ChiefSurvey Instrument O p eratorAdmin TechESTIMATED COST ES T I M A T E D H O U R S (6 1 ) (6 2 ) (6 3 ) (6 4 ) (6 5 ) (6 6 ) (6 7 ) (6 8 ) (69 ) (7 0 ) (71 ) In c l u d e s c o s t f o r 1 s i t e v i s i t . Fi n a n c i a l A n a l y s i s , i n c l u d i n g s i z e / d e p t h o f m a r k e t , c o m p e t i t iv e a n a l y s i s , a n d f i n a n c i a l m o d e l i ng ( t i c k e t a n o t h e r r e v e n e u e s , o p er a t i n g e x p e n s e s ) . F o r N o r d i c o n l y = $ 9 , 4 0 0 , f o r N o r d i c a n d T u b i ng = $ 1 2 , 9 0 0 . T h i s a l s o i n c l u d e s a t r i p t o M N f o r a m e e t i n g . As s u m e s g e o t e c h n i c a l e v a l u a t i o n c o n s i d e r s ; up t o 2 m o d u l a r b l o c k r e t a i n i n g w a l l s , b o o s t e r s t a t i o n f o u n d a t i o n , l i g h t p o l e f o u n d a ti o n s , t o w m a c h i n e r y f o u n d a t i o n s , p i pe s u b g r a d e / b e d d i n g , g e n e r a l e a r t h w o r k . As s u m e s t h e P a r k D i s t r i c t w i l l r e p a i r d a m a g e t o t h e g o l f co u r s e r e s u l t i n g f r o m t h e s o i l b o r i n g i n v e s t i g a t i o n . Th e P a r k D i s t r i c t u n d e r s t a n d s t h a t n o i s e l e v e l s w i l l b e h i g h e r a t t h e g o l f c o u r s e o n t h e d a y s w e a r e p e r f o r m i n g t h e s o i l b o r i n g in v e s t i g a t i o n . T h e P a r k D i s t r i c t w i l l b e r e s p o n s i b l e f o r co m m u n i c a t i n g t h e p o t e n t i a l f o r d i s r u p t i v e n o i s e l e v e l s a n d v e h i c l e activity to golf course users. Fi n a l A l i g n m e n t t o b e d e c i d e d u p o n t h e c o n c l u s i o n o f t h e f i e l d v i si t a n d g r a p h i c a l l y r e p r e s e n t e d f o r a s i g n - o f f f r o m C i t y s t a f f t o m o v e f o r w a r d w i t h t h e S E H t e a m t o s t a r t p i p i n g , e l e c t r i c a l , g r a d i n g p l a n s . Su b C o n s u l t a n t a t t e n d a c e f o r o n e p u b l i c m e e t i n g a n d o n e a d d i t i o n a l m e e t i n g i f n e e d e d f o r T o r r e n t , R R C , H D R , a n d M o r t o n T r a i l s In c l u d e s s i g n e d p l a n s h e e t s a n d s p e c i a l p r o v i s i o n s f o r u p t o 2 m o d u l a r b l o c k r e t a i n i n g w a l l s . Di v i d e s i t e i n t o 5 a r e a s o f c on c e r n . A l l s u r v e y w o r k w i l l ne e d t o b e d o n e u s i n g t h e T o t a l S t a t i o n w i t h a 2 m a n o p e r a t i o n . E s t i m at e d 2 6 c o n t r o l P o i n t s , b u t m o s t l i k e l y w i l l n e e d m o r e i n d e n s e a r e a s . A s s u m i n g b o r i n g s , c e n t e r line alignment stakes and topo c an be done with each trip. Additional time will be ad d e d d e p e n d i n g o n w h a t ' s n e e d e d f o r s p e c i f i c t r e e s w i t h i n t h e c o r r i do r . A c e n t e r l i n e s h o t , 1 5 f t a n d 3 0 f t l e f t a n d r i g h t f o r 60 f t c o r r i d o r f o r t o p o l i m i t s . I n c l u d e s a n y s i g n i f i c a n t g r a d e b r ea k s i n s i d e t h a t c o r r i d o r . S u r v e y o r s w i l l b e p r o v i d e d w i t h a D XF map showing the corridor li mits and centerline alignment fo r s t a k i n g . S u r v e y o r s w i l l a l s o b e p r o v i d e d w i t h a . c s v f i l e f o r s t a k i n g b o r i n g s . SE H t o a t t e n d u p t o : 1 . O n e P a r k C o m m i s s i o n M e e t i n g , 2 : O n e C i t y C o u n c i l M e e t i n g , 3 . T w o o n - s i t e s t a f f m e e t i n g s , 4 C i t y t o r e s e rv e a n d h o l d m e e t i n g s a t B r a e m a r Cl u b H o u s e , 5 . C i t y t o s e n d o u t i n v i t a t i o n s to public meetings, distribute, collect and publis h public comments. So i l b o r i n g i n v e s t i g a t i o n w i l l b e p e r f o r m e d b y B r a u n I n t e r t e c us i n g a r u b b e r t r a c k e d g e o p r o b e r i g. A s s u m e s p r o p o s e d b o r i n g l o c a ti o n s w i l l b e a c c e s s i b l e t o B r a u n , S E H s t a f f , a n d u t i l i t y l o c a t o r s . B r a u n d r i l l c r e w w i l l a t t e m p t t o m i n i m i z e a n y r u t t i n g o r o t h e r d a m a g e t o l a n d s c a p i n g a n d l a w n s ; h o w e v e r , B r a u n an d S E H w i l l n o t b e r e s p o n s i b l e f o r r e p a i r s ne e d e d a s a r e s u l t o f d r i l l i n g o p e r a t i o n s . Pa g e 5 o f 5 Exhibit 2 SEH Hourly Billable Rates – Winter Recreation Area at Braemar Park Classification - Office Staff Billable Rate Client Service Manager $147.76 Project Manager $208.95 Senior Structural Engineer $174.51 Structural Engineer $116.83 Senior Designer $136.40 Electrical Engineer - Lighting $185.28 Electrical Engineer - Power $224.22 Electrical Staff Engineer $133.16 Senior Geotech Engineer $155.73 Natural Resources Scientist $145.05 Project Engineer $93.33 Project GIS Analyst $131.99 Landscape Architect $143.21 Administrative Technician $104.31 Classification – Field Staff Billable Rate Survey Crew Chief $103.97 Survey Instrument Operator $92.83 Page 1 Ap p r o v e d b y C i t y C o u n c i l o n D e c e m b e r 1 5 , 2 0 1 5 Bo a r d / C o m m i s s i o n : P a r k B o a r d 20 1 6 A n n u a l W o r k P l a n In i t i a t i v e 1 ☐☐☐☐ N e w I n i t i a t i v e ☒☒☒☒ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f Su p p o r t R e q u i r e d Liaison Comments In c l u s i v e P l a y g r o u n d – Ro s l a n d P a r k (B o a r d w i l l p r o p o s e t o d e v e l o p a n i n c l u s i v e pl a y g r o u n d . ) De c e m b e r 2 0 1 6 $2 5 0 ,0 0 0 As s i s t a n t Di r e c t o r – 80 ho u r s , P a r k S u p e r i n t e n d e n t – 4 h o u r s , R e c r e a t i o n Su p e r v i s o r – 3 0 h o u r s . Funds are part of the CIP. Pr o g r e s s R e p o r t : Ko r e n N e l s o n , E i l e e n M c A w l e y St a f f L e a d - Su s a n F a u s . G e t t i n g r e a d y t o k i c k o f f p r o j e c t i n J u n e . In i t i a t i v e 2 ☐☐☐☐ N e w I n i t i a t i v e ☒☒☒☒ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments Fr e d R i c h a r d s P a r k M a s t e r P l a n Oc t o b e r 2 0 1 6 $75 , 0 0 0 Di r e c t o r – 16 0 h o u r s , As s i s t a n t D i r e c t o r – 1 6 0 ho u r s , A d m i n i s t r a t i v e Su p p o r t S p e c i a l i s t s – 1 6 ho u r s , P u b l i c W o r k s D i r e c t o r – 2 0 h o u r s If project is pushed to 2017 then this initiative can be removed and added next year. Pr o g r e s s R e p o r t : Ge r r y G r e e n , Gr e g G o o d , Ei l e e n M c A w l e y , M a t t Da h l i e n , M i c h a e l Mi l l e r St a f f L e a d - An n K a t t r e h . P r o j e c t w i l l k i c k o f f i n J u n e o r Ju l y . In i t i a t i v e 3 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments Pa r k S i g n a g e R e p l a c e m e n t P l a n & B e g i n Im p l e m e n t a t i o n (B o a r d w i l l p r o p o s e p l a n t o c o u n c i l f o r a p p r o v a l . I f ap p r o v e d , t h e b o a r d w i l l i m p l e m e n t p l a n . De c e m b e r 2 0 1 6 $5 0 0 , 0 0 0 Di r e c t o r – 12 0 h o u r s and As s i s t a n t D i r e c t o r – 1 2 0 ho u r s , P a r k M a i n t e n a n c e – 40 h o u r s Funds are from the Park Dedication fees. Pr o g r e s s R e p o r t : Ko r e n N e l s o n , J u l i e S t r o t h e r , B r e n d a Mc C o r m i c k , D a n G i e s e k e , Mi c h a e l Mi l l e r St a f f L e a d – Su s a n F a u s . P l a n n i n g o n k i c k i n g o f f th e p r o j e c t t h e b e g i n n i n g o f J u n e . Ap p r o v e d b y C i t y C o u n c i l o n D e c e m b e r 1 5 , 2 0 1 5 In i t i a t i v e 4 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f Su p p o r t R e q u i r e d Liaison Comments Gr a n d v i e w F a c i l i t y P l a n n i n g (G r a n d v i e w T a s k F o r c e w i l l p r o v i d e re c o m m e n d a t i o n t o t h e P a r k B o a r d , P a r k B o a r d w i l l pr o v i d e r e c o m m e n d a t i o n t o C i t y C o u n c i l . ) Ju l y 20 1 6 $6 0, 0 0 0 Di r e c t o r – 16 0 h o u r s , As s i s t a n t D i r e c t o r – 1 2 0 ho u r s , A r t C e n t e r G e n e r a l Ma n a g e r – 1 6 0 h o u r s , Re c r e a t i o n S u p e r v i s o r s – 10 0 h o u r s Pr o g r e s s R e p o r t : Ko r e n N e l s o n – St a f f L e a d – An n K a t t r e h . F i n a l r e p o r t w a s p r e s e n t e d t o t h e C i t y C o u n c i l o n M a y 1 7 , 2 0 1 6 . In i t i a t i v e 5 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments An a l y s i s o f cu r r e n t p r o g r a m s a n d C o s t R e c o v e r y Ex p e c t a t i o n s ( C R E ) f o r C i t y r e c r e a t i o n a l p r o g r a m s . De c e m b e r 2 0 1 6 0 As s i s t a n t D i r e c t o r – 80 ho u r s , R e c r e a t i o n Su p e r v i s o r s – 1 2 0 h o u r s Pr o g r e s s R e p o r t : Gr e g G o o d , Aa n i k L o h a n i , Mi c h a e l Mi l l e r . St a f f L e a d – Su s a n F a u s . S t a f f a n d P a r k B o a r d r e p r e s e n t a t i v e s h a v e h a d t w o me e t i n g s . P l a n n i n g t o p r e s e n t o u t c o m e s a t t h e J u l y P a r k B o a r d m e e t i n g . R e v i e w e d p r o g r a m c l a s s i f i c a t io n s a n d m a d e u p d a t e s . E s t a b l i s h e d pr o g r a m m e t r i c s t o m e a s u r e s u c c e s s . P r o v i d e d C o s t Re c o v e r y E x p e c t a t i o n s f o r c o r e p r o g r a m a r e a s . In i t i a t i v e 6 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments Re c r e a t i o n P r o g r a m m i n g a n d F a c i l i t i e s Ma r k e t i n g a n d C o m m u n i c a t i o n D e l i v e r y Re v i e w . S t u d y u t i l i z a t i o n o p p o r t u n i t i e s a n d im p l e m e n t E d i n a T o G o A p p f o r P a r k s & Re c r e a t i o n . De c e m b e r 2 0 1 6 0 As s i s t a n t D i r e c t o r – 80 ho u r s , R e c r e a t i o n Su p e r v i s o r s – 8 0 h o u r s , Fa c i l i t y G e n e r a l M a n a g e r s – 20 h o u r s , C o m m u n i c a t i o n s De p a r t m e n t S t a f f - ? ? Pr o g r e s s R e p o r t : Ju l i e S t r o t h e r , Br e n d a M c C o r m i c k , M a t t D a h l i e n , L a u r e n C r i s t S t a f f L e a d – S u s a n F a u s . S t a f f h a v e m e t a n d a r e wo r k i n g o n i m p l e m e n t i n g E d i n a T o G o A p p f o r P a r k s & R e c r e a t i o n . S t a f f w i l l s e t u p m e e t i n g t o p r e s e n t in f o r m a t i o n t o P a r k B o a r d re p r e s e n t a t i v e s i n J u n e / J u l y . In i t i a ti v e 7 ☒☒☒☒ N e w I n i t i a t i v e Ta r g e t C o m p l e t i o n Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Ap p r o v e d b y C i t y C o u n c i l o n D e c e m b e r 1 5 , 2 0 1 5 ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Da t e Comments En g a g e E x t e r n a l R e s o u r c e s t o P r o v i d e En v i r o n m e n t a l P r o g r a m m i n g De c e m b e r 2 0 1 6 0 Re c r e a t i o n Su p e r v i s o r s – 40 ho u r s P r o g r e s s R e p o r t : J u l i e S t o t h e r , D a n G i e s e k e S t a f f L e a d – A m a n d a C l a rk e . St a f f i s w o r k i n g w i t h T i m Z i m m e r m a n a n d L u t h e r O v e r holt on pl a n t i n g a v a r i e t y o f p l a n t s t o a t t r a c t p o l l i n a t o r s a t P a m e l a P a r k t h i s s u m m e r . C u r r e n t l y , e n g a g i n g T h r ee R i v e r s P a r k D i s t r i c t a n d N i n e Mi l e C r e e k W a t e r s h e d D i s t r i c t t o p a r t i c i p a t e i n u p c om i n g s p e c i a l e v e n t a n d p a r t n e r i n g w i t h T h r e e R i v e r s P a r k D i s t r i c t o n en v i r o n m e n t a l p r o g r a m s t h i s s u m m e r . A m a n d a w i l l b e lo o k i n g i n t o g r a n t o p p o r t u n i t i e s t h r o u g h t h e M i n n e h ah a W a t e r s h e d D i s t r i c t , as w e l l a s c o m p i l i n g a l i s t o f p o t e n t i a l p a r t n e r s f or f u t u r e e n v i r o n m e n t a l p r o g r a m m i n g o p p o r t u n i t i e s . In i t i a t i v e 8 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t Re q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments Po l l i n a t o r G a r d e n – Pa r k P r o p e r t y o r P a r t n e r s h i p wi t h E d i n a P u b l i c S c h o o l s (B o a r d w i l l p r o p o s e p l a n t o e s t a b l i s h a p o l l i n a t o r ga r d e n o n C i t y o r S c h o o l D i s t r i c t P r o p e r t y . I f ap p r o v e d b y C o u n c i l , t h e y w i l l i m p l e m e n t . ) Au g u s t 20 1 6 $5 0 0 Re c r e a t i o n S u p e r v i s o r s – 40 ho u r s Pr o g r e s s R e p o r t : Br e n d a M c C o r m i c k St a f f L e a d – Am a n d a C l a r k e . P h a s e 1 c o m p l e t e d M a r c h 2 0 1 6 . P r o g r a m m i n g w i l l be a d d e d a t P a m e l a P a r k to e d u c a t e y o u t h o n p o l l i n a t o r s a n d t h e i m p o r t a n c e . S t a f f i s w o r k i n g o n a p a r t n e r s h i p w i t h T h r e e R i v e rs P a r k D i s t r i c t t o o f f e r a n o t h e r ed u c a t i o n a l w o r k s h o p f o r f a m i l i e s . P h a s e 2 – Q u a l i ta t i v e a s s e s s m e n t o f t h e p r o g r a m a t t h e e n d o f t h e su m m e r . P h a s e 3 – B a s e d o n i n p u t de t e r m i n e i f p r o g r a m s h o u l d b e e x p a n d e d , c o n t i n u e d o r c h a n g e d . In i t i a t i v e 9 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f S u p p o r t R e q u i r e d Liaison Comments Mu l t i -ye a r P l a y g r o u n d R e n o v a t i o n P l a n De c e m b e r 2 0 1 6 0 As s i s t a n t D i r e c t o r – 40 ho u r s , P u b l i c W o r k s Di r e c t o r , P a r k M a i n t e n a n c e – 4 0 h o u r s Pr o g r e s s R e p o r t : Ju l i e S t r o t h e r , E i l e e n M c A w l e y , Ma t t Da h l i e n , M i c h a e l Mi l l e r St a f f L e a d – Su s a n F a u s . T h i s i s a Q 3 i n i t i a t i v e . W i l l s t a r t i n Se p t e m b e r . In i t i a t i v e 10 ☒☒☒☒ N e w I n i t i a t i v e ☐☐☐☐ C o n t i n u e d I n i t i a t i v e ☐☐☐☐ O n - G o i n g I n i t i a t i v e Ta r g e t C o m p l e t i o n Da t e Bu d g e t R e q u i r e d St a f f Su p p o r t R e q u i r e d Liaison Comments Ap p r o v e d b y C i t y C o u n c i l o n D e c e m b e r 1 5 , 2 0 1 5 Co l l a b o r a t e w i t h E n e r g y a n d E n v i r o n m e n t Co m m i s s i o n o n p r o v i d i n g a r e c o m m e n d a t i o n re g a r d i n g b o t t l e d w a t e r s a l e s a t C i t y f a c i l i t i e s . RE M O V E D De c e m b e r 2 0 1 6 0 Re c r e a t i o n S u p e r v i s o r s – 20 ho u r s , F a c i l i t y G e n e r a l Ma n a g e r s – 2 0 h o u r s Pr o g r e s s R e p o r t : Pa r k B o a r d M e m b e r s – RE M O V E D F R O M W O R K P L A N On g o i n g R e s p o n s i b i l i t i e s Ca p i t a l I m p r o v e m e n t P l a n R e v i e w ; F e e s a n d C h a r g e s R ev i e w ; E l e c t i o n o f O f f i c e r s ; W o r k P l a n s Ot h e r W o r k P l a n I d e a s C o n s i d e r e d f o r C u r r e n t Ye a r or F u t u r e Y e a r s Co o p e r a t i v e A g r e e m e n t w i t h S c h o o l D i s t r i c t f o r u s e , up g r a d e a n d m a i n t e n a n c e o f C r e e k V a l l e y P a r k a t h l e t ic f i e l d s a n d C o r n e l i a School Park at h l e t i c f i e l d s . Pr o p o s e d M o n t h f o r J o i n t W o r k Se s s i o n : Ju n e Co u n c i l C o m m e n t s : Wo r k p l a n s pr o p o s e d b y t h e B o a r d s a n d C o m m i s s i o n s we r e r e v i e w e d a t t h e D e c e m b e r 1 wo r k s e s s i o n . T h e f o l l o w i n g c h a n g e s / c o m m e n t s w e r e m ad e a n d a r e r e f l e c t e d o n t h i s w o r k pl a n : • Ke e p F r e d R i c h a r d s i n i t i a t i v e . • Re m o v e i n i t i a t i v e 8 - F u n d r a i s i n g – F r i e n d s o f t h e Pa r k s • In i t i a t i v e 5 – c h a n g e s a s r e c o m m e n d e d b y C i t y M a n a g er .