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HomeMy WebLinkAbout2016-05-17 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MAY 17, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:05 p.m. It. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. III. MEETING AGENDA APPROVED Member Stewart made a motion, seconded by Member Swenson, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. COMMUNITY COMMENT Clover Hackett, 5429 Park Place, addressed the Council concerning the use of crumb rubber on Edina's five new athletic fields. V. CONSENT AGENDA ADOPTED Member Brindle made a motion, seconded by Member Stewart, approving the consent agenda as follows: V.A. Approve regular and work session meeting minutes of May 3, 2016 V.B. Receive payment of the following claims as shown in detail on the Check Register dated April 28, 2016, and consisting of 28 pages; General Fund $144,876.43; Police Special Revenue $1,437.46; Working Capital Fund $37,288.32; PIR Construction Fund $2,292.75; Equipment Replacement Fund $19,830.74; Art Center Fund $169.02; Golf Dome Fund $6,207.60; Aquatic Center Fund $3,555.65; Golf Course Fund $28,960.48; Ice Arena Fund $2,879.37; Edinborough Park Fund $8,437.06; Centennial Lakes Park Fund $3,619.43; Liquor Fund $146,710.74; Utility Fund $58,373.09; Storm Sewer Fund $3,427.86; Risk Management ISF $14,562.17; PSTF Agency Fund $557.56; Centennial TIF District $13,071.12; Payroll Fund $2,769.95; TOTAL $499,026.80 and for receipt of payment of claims dated May 5, 2016, and consisting of 28 pages; General Fund $105,664.19; Police Special Revenue $792.00; General Debt Service Fund $450.00; Working Capital Fund $6,024.93; Equipment Replacement Fund $27,926.95; Art Center Fund $1,552.83; Aquatic Center Fund $647.00; Golf Course Fund $25,556.76; Ice Arena Fund $19,331.40; Sports Dome Fund $142.75; Edinborough Park Fund $9,737.16; Centennial Lakes Park Fund $12,344.63; Liquor Fund $159,884.30; Utility Fund $12,277.47; Storm Sewer Fund $2,102.87; PSTF Agency Fund $28,637.98; TOTAL $413,073.22 V.C. Adopt Resolution No. 2016-54 Approving Public Health Emergency Preparedness Grant, Minnesota Department of Health V.D. Reject Bid — Contract No. ENG 16-10 Wooddale Avenue Bridge and Valley View Pedestrian Bridge V.E. Approve Traffic Safety Report of April 6, 2016 V.F. Request for Purchase, Authorize Non-invasive Water Main Pipe Condition Assessment Services, awarding the bid to the recommended bidder, Short Elliot Hendrickson, Inc. at $59,900.00 V.G. Request for Purchase, Cornelia Tennis Courts Resurfacing, awarding the bid to the recommended low bidder, Bituminous Roadways, Inc. at $39,650.00 Page 1 Minutes/Edina City Council/May 17, 2016 V.H. Request for Purchase, Creek Valley Park Tennis Courts Resurfacing, awarding the bid to the recommended low bidder, Bituminous Roadways, Inc. at $39,100.00 V.I. Approve One Year Extension of the Preliminary Plat for Berman Woods, 5331 Evanswood Lane Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. EMS WEEK- PROCLAIMED Mayor Hovland read the Emergency Medical Services Proclamation. Member Stewart made a motion, seconded by Member Brindle, to proclaim the week of May 15 - 21, 2016, as Emergency Medical Services Week in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Fire Chief Schmitz accepted the Proclamation and thanked the Council. VI.B. OFFICER OF THE YEAR, MIKE SIITARI—PRESENTED Police Chief Nelson presented the 5th annual Mike Siitari Officer of the Year award, sponsored by the Edina Crime Fund, to Officer Mike Seeger. Officer Seeger participated in Junior Police in grade school and made the decision then to become a police officer. Today he runs the Junior Police Program as well as participates in the K-9 program, Boy Scouts, Rotary Club, and was a volunteer firefighter. Mike Seeger thanked the Council and community for bestowing this honor upon him. VI.C. 2016 EDINA HERITAGE AWARD, 5201 WOODDALE AVENUE—PRESENTED Senior Planner Repya presented the 2016 Edina Heritage Award to Mr. and Mrs. Vayda at 5201 Wooddale Avenue at the southeast corner of Wooddale Avenue. Ms. Repya explained that the home was a quaint 1935 Tudor that had been updated and an addition added with utmost care to preserve the signature rooms and celebrate the past. Mr. and Mrs. Vayda received the award and talked about their home. Jean Rehkamp Larson, Rehkamp Larson Architects, described the addition and the updates. VI.D. SOTH ANNIVERSARY OF THE EDINA ART FAIR—PROCLAIMED Mayor Hovland read the 50th Anniversary of the Edina Art Fair Proclamation. Member Brindle made a motion, seconded by Member Stewart, to proclaim the week of June 3 - 5, 2016, as the 50th Anniversary of the Edina Art Fair in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Rachel Thelemann, 50th & France Business and Professional Association, accepted the Proclamation, thanked the Council, and talked about the upcoming Edina Art Fair. VI.E. NATIONAL KIDS TO PARKS DAY— PROCLAIMED Mayor Hovland read the National Kids to Parks Day Proclamation. Member Swenson made a motion, seconded by Member Brindle, to proclaim May 21, 2016, as National Kids to Parks Day in the City of Edina, Minnesota. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.F. 2015 PEDESTRIAN AND CYCLIST SAFETY FUND SUMMARY—PRESENTED Transportation Planner Nolan explained that each spring a report was presented to summarize the previous year's Pedestrian and Cyclist Safety Fund. Mr. Nolan discussed the Pedestrian and Cyclist Safety Page 2 Minutes/Edina City Council/May 17. 2016 Fund, and reviewed the 2015 Pedestrian and Cyclist Safety Fund, 2016 Pedestrian and Cyclist Safety Fund project locations, 2017 Pedestrian and Cyclist Safety Fund proposed projects, Valley View Road bike lane extension, and the Rosland Park pedestrian bridge feasibility study. Mr. Nolan answered a question of the Council related to an extension of the Interlachen sidewalk. Manager Neal noted it was insightful of the Council to create the Pedestrian and Cyclist Safety Fund and the Transportation Planner position, which allowed for considerable projects to be completed. VI.G. GRANDVIEW DISTRICT TRANSPORTATION STUDY—PRESENTED Michael Fischer, LHB, presented the role of the transportation study, Imagine Week progress, and the role of Recommend Week in the process. Zabe Bent, Nelson\Nygaard, discussed transportation system improvement solutions, scenarios, and changes that had been made since Imagine Week. Mr. Fischer talked about the possibility of a City parking lot near Jerry's. Mr. Fischer and Ms. Bent answered questions of the Council relating to Vernon Avenue, Arcadia Avenue, a new street, the number of additional parking spots near Jerry's, replacing the parking ramp, and Minnesota Department of Transportation's support for the plan. VI.H. APRIL SPEAK UP EDINA REPORT PRESENTED — TOPIC. CENTENNIAL LAKES PARK FARMERS MARKET Communications Coordinator Gilgenbach presented a summary of April opinions, both pros and cons, collected through Speak Up, Edina relating to Centennial Lakes Park Farmers Market. VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VII.A. ZONING ORDINANCE AMENDMENT REGARDING SCOREBOARDS— ORDINANCE NO. 2016-06 ADOPTED Community Development Director Presentation Community Development Director Teague explained that Edina Public Schools was requesting an amendment to the City's Sign Ordinance to build a new scoreboard at Kuhlman Stadium. The proposed sign was 544 square feet in size. The City's Zoning Ordinance required a maximum of 200 square feet for Kuhlman based on a 1998 Ordinance amendment. Mr. Teague presented a picture of the proposed scoreboard as well as examples of much larger scoreboards from neighboring communities. Mr. Teague answered a question of the Council relating to creating a separate category for Kuhlman because it was in a neighborhood. Proponent Presentation Troy Stein, Edina High School Assistant Principal, explained that the scoreboard was outdated with replacement parts difficult to find; incompatible with LED light technology; and, made only for football when Kuhlman hosts soccer, lacrosse, and track and field. Mr. Stein answered a question of the Council related to possible impacts to the neighborhood. Mayor Hovland opened the public hearing at 8:52 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Staunton, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 3 Minutes/Edina City Council/May 17, 2016 Member Stewart made a motion to grant First and waive Second Reading adopting Ordinance No. 2016-06, Regarding Scoreboard Regulations. Member Swenson seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. EDINA HERITAGE LANDMARK DISTRICT ZONING DESIGNATION TO WOODDALE BRIDGE NO. 90646 ADDED—RESOLUTION NO. 2016-55 ADOPTED Senior Planner Presentation Ms. Repya shared that in 2008, the Heritage Preservation Board added the Wooddale Bridge to the list of Edina properties eligible for Edina Heritage Landmark Designation. The bridge was constructed in 1937 and significant for its association with the Works Progress Administration federal relief program, its aesthetics, and as a representative example of a multi-plate arch bridge. In 2014, the Minnesota Historical Society included the bridge in a study of 140 bridges in the State to consider for possible National Register of Historic Places landmark designation. In 2016, the Minnesota Historical Society announced that the historic Wooddale Bridge was added to the National Register of Historic Places. The national designation was an honor, but did not provide protection of the bridge, which was dependent upon local jurisdiction. The Heritage Preservation Board and the Planning Commission voted unanimously to approve the Edina Heritage Landmark District designation and the Plan of Treatment. Engineer Millner answered questions of the Council relating to repairs, expenses, and challenges. Mayor Hovland opened the public hearing at 9:10 p.m. Public Testimony John Crabtree, 5408 Oaklawn Avenue, addressed the Council. Member Swenson made a motion, seconded by Member Staunton, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. The Council discussed the consequences of adding the designation, compatible materials, and bike lanes. Member Swenson introduced and moved adoption of Resolution No. 2016-55, Adding Edina Heritage Landmark District Zoning Designation to Wooddale Bridge No. 90646 and Adopting the Plan of Treatment, as revised to read, "No. 1. The historic bridge will be preserved in place and in its existing form, structural integrity and with the use of same or similar materials." Member Stewart seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. VACANT LAND PURCHASE AGREEMENT. WEBER WOODS—AUTHORIZED Manager Neal explained that the City of Minneapolis owned approximately 14.54 acres of property located directly south and west of the intersection of the 40th Street and France Avenue. 9.77 acres of the site was in Edina and the rest was located in St. Louis Park. In 2006, staff approached the City of Minneapolis about using the site as an off-leash dog park. The City of Minneapolis was not interested in selling or leasing the property. Despite that, the site had been used as an unofficial off-leash dog park ever since. The City of Minneapolis approached City staff from Edina and St. Louis Park in 2013 stating that the property was to be sold as a bilateral sale of the pro-rata share of the site to each City or be put on the market for possible sale and private development. The Council had discussed this topic on numerous occasions since 2013, but on April 18, 2016, the St. Louis Park City Council approved the final draft of a Page 4 Minutes/Edina City Council/May 17, 2016 purchase agreement. Edina negotiations had tentatively agreed to the same terms that included: $1,072,000 purchase price, use restrictions, closing costs, and other considerations. The Council discussed the land purchase and generally supported the land purchase and terms. Member Brindle made a motion, seconded by Member Swenson, authorizing the Mayor and City Manager to execute a purchase agreement for approximately 9.77 acres of property owned by the City of Minneapolis. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Manager Neal shared the next steps in the process to close in June. VIII.B. FINAL REZONING, FINAL DEVELOPMENT PLAN, AND DEVELOPMENT CONTRACT FOR DLC AT 3250 WEST 66TH STREET FOR THE MILLENNIUM AT SOUTHDALE — ORDINANCE NO. 2016-07 AND RESOLUTION NO. 2016-53 ADOPTED Mr. Teague shared that the applicant was requesting final approval of the Millennium at Southdale. The request included rezoning of the property to Planned Unit Development and approval of Phase I of development. Phase 2 would require final site plan review and approval of the Planning Commission and City Council. The only change made to the plans since preliminary approval was the addition of sidewalks as recommended by the Council. Member Swenson made a motion to grant First and waive Second Reading adopting Ordinance No. 2016-07, Amending the Zoning Ordinance to Establish the PUD-10, Planned Unit Development-10 District at 6550 Xerxes and 3250 66th Street West; and, introduced and moved adoption of Resolution No. 2016-53, Approving Final Rezoning from POD-1&2, Planned Office District to PUD, Planned Unit Development and Final Development Plan for 6550 Xerxes Avenue and 3250 66th Street West, subject to the following conditions: I. Phase I shall be built per the plans submitted and date stamped April 1, 2016. 2. Building plans must show all mechanical equipment and the means to screen it. No ground level mechanical equipment shall be located in front of the building on a public street. 3. The Final Landscape Plan must meet all minimum landscaping requirements per Chapter 36 of the Zoning Ordinance. 4. The Final Lighting Plan must meet all minimum landscaping requirements per Chapter 36 of the Zoning Ordinance. S. Compliance with all of the conditions outlined in the director of engineering's memo dated May 5, 2016. 6. As part of a Developer's Agreement, the property owner would be required to participate in appropriate cost sharing improvements to the 66th and York intersection, which may include elimination of the right turn lane, providing green space and improving pedestrian crossings. That cost has been set at $40,000. 7. Five percent (5%) of the housing units shall be designated for affordable housing. Detail of the affordable housing is established in the development agreement, and shall continue for 20 years from the date of Certificate of Occupancy. 8. Sustainable design principles must be used per the applicant narrative. The building shall meet the current state energy code guidelines. A plan of how standards are intended to be met must be submitted prior to issuance of a building permit. 9. Final Rezoning is subject to a Zoning Ordinance Amendment creating the PUD, Planned Unit Development, for this site. 10. The temporary cell pole must be removed as soon as possible. No final occupancy permit will be granted for the apartment building until the pole is removed. 1 1. A 30-foot roadway easement shall be dedicated at the time of Final Development Plan for Phase 2, for a future extension of 65th Street. 12. No construction parking on York Avenue and the neighborhood to the north. Member Brindle seconded the motion. Page 5 Minutes/Edina City Council/May 17, 2016 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Rich Kauffman', DLC, updated the Council on the timeline going forward. VIII.C. GRANDVIEW FEASIBILITY AND OPERATIONAL ANALYSIS FINAL REPORT—ACCEPTED Parks and Recreation Director Kattreh thanked the Grandview Facility Operational and Feasibility Taskforce and introduced Victor Pechaty from HGA Architects and Engineers. Mr. Pechaty provided a summary of the full report. He discussed the Seven Guiding Principles for the Grandview District; programming based on market analysis; user group meetings and community open houses; the City Council preferred program option B; and, capital cost for total building and parking. Mike Svetz, Pros Consulting, discussed the operating revenues and expenditures based on a one-year pro forma and a six-year pro forma. Ms. Kattreh answered a question of the Council related to the cafe cost and revenue. George Sutton, Sutton + Associates, noted that it was a significant sticker price, but the art and senior centers were the core of the plans. The Council discussed the final report and decided to continue discussions at a future work session. Member Swenson made a motion, seconded by Member Staunton, receiving the final report and final presentation of the Grandview Feasibility and Operational Analysis. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.D. BRAEMAR GOLF COURSE RENOVATION BID—AUTHORIZED Ms. Kattreh updated the Council on the Richard Mandell Renovation Business Plan, an 18-hole golf course that stays within the 27-hole footprint of the existing golf course, with an alternate use for the remaining park property that include winter sports, recreational trails, and environmental education areas. Ms. Kattreh discussed key dates and the project timeline. Joel Abood, Braemar Golf Course General Manager, went over the budget estimate including construction, design, and staff grow-in for a total of $7,500,000. Mr. Abood answered questions of the Council related to grow-in, cart path only play, and 9-hole versus 18-hole profits. Richard Mandell, Richard Mandell Golf Architecture, talked about the plans for the 18-hole golf course and returning much of the course to its natural environment. He noted they were 93% complete with construction documents and almost ready to go to bid. Member Brindle made a motion, seconded by Member Swenson, authorizing the public bidding process for the Braemar Golf Course regulation course renovation. The Council shared that it was pleased with the final estimated and thanked Mr. Mandell and the task force. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.E. BRAEMAR PARK WINTER RECREATION PROPOSAL—APPROVED Ms. Kattreh shared that the new 18-hole regulation golf course at Braemar leaves property to convert to parkland for all residents to utilize. Braemar Park had the potential to be a popular winter recreation area with tubing, sledding, walking, snowshoeing, cross-country skiing, and fat tire biking on both manmade and natural snow while utilizing the beauty and varied terrain of the park. The plan included a 2.5k loop of manmade snow for skiing. The loop could be used by the high school cross-country ski team. Also, as many as ten to twelve snow tube lanes could be added on the hill on the east side of the golf course. The Page 6 Minutes/Edina City Council/May 17, 2016 consulting team included SEH, Morton Trails, RRC Associates, Torrent Engineering and Equipment, and HDR Engineering. Ms. Kattreh discussed the project timeline, strengths, challenges, and funding. Ms. Kattreh answered questions of the Council related to payment from the high school cross-country team, lighting recommendations, consulting services and costs, and the potential bond sale. Manager Neal talked about the consultant team and consulting fees. Attorney Knutson answered a question of the Council related to termination of the contract and costs. Paul Pasko, SEH, discussed the use of the on-site well and approval of the Nine Mile Creek Watershed District. The Council discussed the project and while uncomfortable with the total costs, decided to go ahead with the study in order to gain more information for a future decision. Member Swenson made a motion, seconded by Member Brindle, authorizing feasibility study for financial feasibility and trail design for snow tubing and cross country skiing operation at Braemar Park; and, to approve the agreement with the SEH team to proceed with the financial feasibility study and trail design. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.F. RESOLUTION NO. 2016-46 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Swenson introduced and moved adoption of Resolution No. 2016-46 accepting various grants and donations. Member Brindle seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. PETITION REQUESTING SIDEWALK ON WEST WOODLAND ROAD — WOODLAND ROAD SIDEWALK ORDERED The Mayor and Council discussed the petition requesting sidewalk on West Woodland Road. Member Staunton made a motion, seconded by Member Swenson, ordering construction of the sidewalk on West Woodland Road. Ayes: Brindle, Staunton, Swenson, Hovland Nay: Stewart Motion carried. IXC. MINUTES: 1. HERITAGE PRESERVATION BOARD, APRIL 12, 2016 2. PARK BOARD, APRIL 12, 2016 Informational; no action required. X. AVIATION NOISE UPDATE—Received XI. MAYOR AND COUNCIL COMMENTS— Received X11. MANAGER'S COMMENTS— Received Page 7 Minutes/Edina City Council/May 17, 2016 X111. SCHEDULE OF MEETING, EVENTS AND DATES AS OF MAY 17, 2016 XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 12:28 a.m. Respectfully submitted, Lb—� Deb . Mangen, City C41erk Minutes approved by Edina City Council,June 7, 2016. James-B. Hovland, Mayor Video Copy of the May 17, 2016, meeting available. Page 8