HomeMy WebLinkAbout2016-06-07 City Council Regular Meeting Minutes MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
JUNE 7, 2016
7:00 P.M.
1. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:08 p.m.
11. ROLLCALL
Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland.
III. MEETING AGENDA APPROVED
Member Staunton made a motion, seconded by Member Swenson, approving the meeting
agenda.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. COMMUNITY COMMENT
No one appeared to comment.
V. CONSENT AGENDA ADOPTED
Member Swenson made a motion, seconded by Member Staunton, approving the consent
agenda as revised to remove Items V.J. 2016-2017 City Insurance Renewals, V.K. Planning
Commission Appointment, and V.L. 2016-2017 Student Board and Commission
Appointments as follows:
V.A. Approve regular and work session meeting minutes of May 17, 2016
V.B. Receive payment of the following claims as shown in detail on the Check Register
dated May 12, 2016, and consisting of 30 pages; General Fund $170,409.37; Police
Special Revenue $8,886.55; Working Capital Fund $326,172.58; PIR Construction
Fund $9,040.00; Equipment Replacement Fund $2,896.00; Cando Fund $4,644.00; Art
Center Fund $3,671.44; Golf Dome Fund $2,960.88; Aquatic Center Fund $1,587.83;
Golf Course Fund $89,922.78; Ice Arena Fund $44,618.10; Sports Dome Fund
$10,620.82; Edinborough Park Fund $3,973.82; Centennial Lakes Park Fund $8,120.19;
Liquor Fund $219,316.63; Utility Fund $450,082.09; Storm Sewer Fund $800.45; Risk
Management ISF $4,021.51; Centennial TIF District $4,021.51; Southdale 2 District
$250.00; Payroll Fund $15,197.41; TOTAL $1,378,778.89; and, for receipt of payment
of claims dated May 19, 2016, and consisting of 38 pages; General Fund $131,010.19;
Pedestrian and Cyclist Safety Fund $2,933.98; Arts and Culture Fund $6,500.00;
Working Capital Fund $249,475.40; Equipment Replacement Fund $12,520.00; Cando
Fund $8,958.25; Art Center Fund $2,687.76; Aquatic Center Fund $7,246.62; Golf
Course Fund $71,746.40; Ice Arena Fund $25,569.68; Edinborough Park Fund
$10,418.86; Centennial Lakes Park Fund $5,834.46; Liquor Fund $155,995.78; Utility
Fund $327,677.35; Storm Sewer Fund $53,922.46; Recycling Fund $37,184.67; Risk
Management ISF $303,458.50; PSTF Agency Fund $5,831.44; Centennial TIF District
$35,795.73; Southdale 2 District $30.00; TOTAL $1,454,797.53; and, for receipt of
payment of claims dated May 26, 2016, and consisting of 31 pages; General Fund
$108,149.39; Police Special Revenue $1,648.93; Pedestrian and Cyclist Safety
$1,791.00; City Hall Debt Service $2,000.00; Working Capital Fund $47,587.87; PIR
Construction Fund $5,582.20; Equipment Replacement Fund $1,537.65; Art Center
Fund $354.03; Golf Course Fund $32,748.30; Ice Arena Fund $13,603.92; Sports Dome
Fund $217.83; Edinborough Park Fund $5,686.90; Centennial Lakes Park Fund
$13,258.37; Liquor Fund $241,174.92; Utility Fund $89,640.46; Storm Sewer Fund
$2,271.33; Risk Management ISF $3,612.96; PSTF Agency Fund $35,389.04; Centennial
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Minutes/Edina City Council/June 7, 2016
TIF District $3,670.00; Grandview TIF District $7,161.90; Payroll Fund $2,793.15;
TOTAL $624,890.36; and, Credit Card Transactions dated February 24, 2016 — March
24, 2016; TOTAL $50,153.55
V.C. Request for Purchase, Contract ENG 16-9 2016 Sidewalk Improvements, awarding
the bid to the recommended low bidder, G.L. Contracting, Inc. at $699,850.17
V.D. Request for Purchase, 2016 GMC Sierra WT, awarding the bid to the recommended
low bidder, Nelson Auto Center Fleet Department at $24,276.17
V.E. Request for Purchase, Contract ENG 15-7 Cornelia Drive Sidewalk, awarding the bid
to the recommended low bidder, G. Urban Companies, Inc. at $318,320.00
V.F. Request for Purchase, New Asphalt Roller — Public Works, awarding the bid to the
recommended bidder, Titan Machinery (NJPA Contract No. 0325 15) at $47,455.00
V.G. Request for Purchase, Braemar Golf Course HVAC System, awarding the bid to the
recommended bidder, Zeman Construction Centraire Heating & Air Conditioning at
$14,489.00
V.H. Request for Purchase, Network Switches, awarding the bid to the recommended
bidder, CDW (State Contract No. 41910) at $26,245.01
V.I. Request for Purchase, Microsoft Enterprise Agreement Renewal, awarding the bid to
the recommended bidder, Software House International (Minnesota State Contract
No. 48196) at $49,838.60
V.I. 2016 2017 City insurance Renewals
V.K. Planning Commission Appointmen
V.L. 2016 20 -s—vcdvcnT-vvuryand Commission rcPPvncmcnc
V.M. Adopt Resolution No. 2016-56, Approving Use of Hennepin County Affordable
Housing Funds
V.N. Adopt Resolution No. 2016-57, Accepting the Southwest Corridor Housing Strategy
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
V.J. 2016-2017 CITY INSURANCE RENEWALS—APPROVED
Assistant City Manager Schaefer answered a question of the Council related to the 36% increase to the
property/casualty renewal total estimated premium. Ms. Schaefer explained that there were two reasons
for the increase. The first was due to an increase in property value because of Braemar Field, Pamela Park,
and the City gymnasiums.
Bill Homeyer, Horizon Agency, explained that the second and main reason for the increase was because of
a change in pricing for the deductible arrangement, specifically the aggregate deductible cap.
Mayor Hovland made a motion, seconded by Member Swenson, to approve the renewal of
the City's Worker's Compensation, Volunteer Accident, and Property/Casualty insurance
through the League of Minnesota Cities Insurance Trust, effective July 1, 2016.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V.K. PLANNING COMMISSIONER—APPOINTED
Member Brindle thanked Claudia Carr for her service to the City of Edina as a Planning Commissioner,
noting she had resigned as she was moving out of the City. Member Brindle made a motion,
seconded by Member Stewart, to appoint James Bennett to the Planning Commission in a
partial term ending March 1, 2019.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
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Minutes/Edina City Council/June 7, 2016
V.L. 2016-2017 STUDENT BOARD AND COMMISSIONER APPOINTMENTS —
RATIFIED
Member Brindle shared that each year the City of Edina accepted applications and interviewed
students for student board and commission seats. She thanked all who applied. Member Brindle
made a motion, seconded by Member Stewart, to ratify student appointments as follows:
Jane Howe, Mollie Mertes, and Alternate Kaitlin Schweiger to the Arts and Culture
Commission; Nina Sokol, McKenna Knapp, and Alternate Emily Behling to the Community
Health Commission; Joanna Kim, Gauri Madhok, and Alternate Jason Phadnis to the Energy
and Environment Commission; Payton Puerzer, Hannah Nemerov, and Alternate Rozy
Eastaugh to the Heritage Preservation Board; Connie Chao, Prasoon Sinha, and Emily Fan to
the Human Rights and Relations Commission; Katherine Hulbert, Ben Gustafson, and
Alternate Connor Kelly to the Park Board; Tanner Jones, Peter Kivimaki, and Alternate Amy
Ma to the Planning Commission; and, Megan Olk, David Koester, and Alternate Mark
Ellenberger to the Transportation Commission.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VI. SPECIAL RECOGNITIONS AND PRESENTATIONS
VI.A. METROPOLITAN COUNCIL REGIONAL WATER SUPPLY—PRESENTED
Public Works Director Olson introduced Lanya Ross from the Metropolitan Council.
Ms. Ross presented an update to the Council on the Regional Water System. Ms. Ross discussed statutory
responsibility for regional water supply planning, Twin Cities water demand, summer versus winter water
usage, future scenarios, the Master Water Supply Plan, water sustainability goal, Metropolitan Council
water planning process, local water supply plan review process, and West Metro Sub Regional Work
Group. Ms. Ross answered a question of the Council related to expectations of municipalities in advance
of the 2018 Comprehensive Plan.
VI.B. EDINA ROBOTICS "STATE OF STEM"REPORT—PRESENTED
Amy Ma and Brandon Schenk, members of Edina's Robotics Team "The Green Machine" presented the
State of STEM in Edina. Ms. Ma and Mr. Schenk discussed the team, STEM in Edina schools, the 2016
robot: Zenith, outreach, and STEM advocacy.
VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file.
VII.A. SPECIAL ASSESSMENT POLICY REVISIONS—APPROVED
Engineering Director Presentation
Engineer Millner explained that in March 2016 staff had collected feedback from the City Council and
Transportation Commission about potential revisions to the special assessment policies. Mr. Millner
summarized the changes including creating one assessment policy for the Local and Municipal State Aid
policies, inserting street lights into policy, inserting land use table that used classes from the
comprehensive plan into policy, revising Places of Worship REU value to 0.2 REU's per 1,000 square feet,
revising corner lot partial REU value calculation to one divided by number of adjacent streets, and
reformatting the policy.
Mr. Millner answered a question of the Council related to transparency and publication of the Special
Assessment Policy.
Mayor Hovland opened the public hearing at 8:06 p.m.
Public Testimony
No one appeared to testify.
Member Swenson made a motion, seconded by Member Stewart, to close the public hearing.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
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Minutes/Edina City Council/June 7, 2016
Motion carried.
Member Staunton made a motion, seconded by Member Stewart, to approve revisions to
the assessment policy.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII. REPORTS / RECOMMENDATIONS
VIIIA. NINE MILE CREEK REGIONAL TRAIL EASEMENT AGREEMENT WITH 4900 WEST 77TH
STREET—APPROVED
Manager Neal introduced Jonathan Vlaming from Three Rivers Park District and explained that the Nine
Mile Creek Regional Trail would fill a gap in the regional trail network between Hopkins and Richfield
through Edina.
Mr. Vlaming shared that condemnation proceedings had started for 4900 West 77th Street and negotiations
between the property owner and Three Rivers Park District had led to a Stipulation of Settlement. The
goal for the settlement was to gain the necessary easement with the least cost to the taxpayer. The
required easement area was 7,228 square feet and in exchange, the property owners would receive 3,250
square feet for parking that would extend partially onto City property. The property exchange would
result in a gain of 3,978 square feet of public space. Mr. Vlaming answered questions of the Council
related to parking and the new location of the trail head.
Member Swenson made a motion, seconded by Member Staunton, to approve the easement
agreement with 62NDS2 Gateway, LLC and Shapiro Enterprises, LLLP for the Nine Mile
Creek Regional Trail alignment at 4900 West 77th Street or The Gateway Property
contingent on an executed Stipulation of Settlement.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII.B. RESOLUTION NO. 2016-58: AWARDING THE SALE OF GENERAL OBLIGATION BONDS,
SERIES 2016A —ADOPTED
Finance Director Roggeman shared that the City was selling General Obligation Bonds to finance local
street improvements, water utility improvements, sewer utility improvements, storm utility improvements,
and to advance refund the callable maturities of the GO Capital Improvement Plan Bonds, Series 2007A.
Nick Anhut, Ehlers & Associates, presented the Council with the winning bid from Piper Jaffray at 1.75%.
Mr. Anhut answered a question of the Council related to the reaffirmation of the City's AAA rating by
both Moody and Standard & Poor's.
Member Brindle introduced and moved adoption of Resolution No. 2016-58, Authorizing
Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of
$17,445,000 General Obligation Bonds, Series 2016A. Member Swenson seconded the motion.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VIII.C. RESOLUTION NO. 2016-S9 ADOPTED — ACCEPTING VARIOUS GRANTS AND
DONATIONS
Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be
adopted by Resolution and approved by four favorable votes of the Council accepting the donations.
Member Swenson introduced and moved adoption of Resolution No. 2016-59 accepting
various grants and donations. Member Brindle seconded the motion.
Rollcall:
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
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Minutes/Edina City Council/June 7, 2016
IX. CORRESPONDENCE AND PETITIONS
IX.A. CORRESPONDENCE
Mayor Hovland acknowledged the Council's receipt of various correspondence.
IX.B. MINUTES:
1. PLANNING COMMISSION, APRIL 13, 2016
2. PLANNING COMMISSION, MARCH 23, 2016
3. ENERGY AND ENVIRONMENT COMMISSION, MARCH 10, 2016
4. HUMAN RIGHTS AND RELATIONS COMMISSION, APRIL 26, 206
Informational; no action required.
X. AVIATION NOISE UPDATE— Received
XI. MAYOR AND COUNCIL COMMENTS— Received
XII. MANAGER'S COMMENTS— Received
XIII. SCHEDULE OF MEETINGS AND EVENTS AS OF JUNE 7, 2016 — Received
XIV. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned
at 8:50 p.m.
Respectfully submitted,
Debra . Mangen, City Cle k
Minutes approved by Edina City Council,June 21, 2016.
James B. Hovland, Mayor
Video Copy of the June 7, 2016, meeting available.
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