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HomeMy WebLinkAbout2016-06-21 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JUNE 21, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:05 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Staunton made a motion, seconded by Member Stewart, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. COMMUNITY COMMENT No one appeared to comment. V. CONSENT AGENDA ADOPTED Member Stewart made a motion, seconded by Member Swenson, approving the consent agenda as revised to remove Items V.J. Request for Purchase, Comprehensive Water Resources Management Plan Update and V.N. Ordinance No. 2016-10 Amending Chapter 24 of the Edina City Code as follows: V.A. Approve regular and work session meeting minutes of June 7, 2016 V.B. Receive payment of the following claims as shown in detail on the Check Register dated June 2, 2016, and consisting of 32 pages; General Fund $128,010.30; Police Special Revenue $9,052.26; Pedestrian and Cyclist Safety Fund $154,160.44; Arts and Culture Fund $78.00; Working Capital Fund $80,530.14; PIR Construction Fund $1,600.74; Equipment Replacement Fund $57,634.89; Art Center Fund $3,306.47; Golf Dome Fund $1,506.66; Aquatic Center Fund $14,071.41; Golf Course Fund $31,846.86; Ice Arena Fund $53,465.35; Sports Dome Fund $13,370.52; Edinborough Park Fund $15,438.07; Centennial Lakes Park Fund $9,556.09; Liquor Fund $191,696.59; Utility Fund $238,679.18; Storm Sewer Fund $1 1 1,010.48; Risk Management ISF $14,964.34; PSTF Agency Fund $17.82; Centennial TIF District $1,906.68; TOTAL $662,522.13 and for receipt of payment of claims dated June 16, 2016, and consisting of 30 pages; General Fund $155,385.90; Police Special Revenue $772.79; General Debt Service Fund $6,585.00; Working Capital Fund $33,359.27; Equipment Replacement Fund $960.00; Art Center Fund $440.39; Golf Dome Fund $1,175.43; Aquatic Center Fund $11,698.22; Golf Course Fund $78,274.24; Ice Arena Fund $33,345.80; Sports Dome Fund $2,615.05; Edinborough Park Fund $2,138.38; Centennial Lakes Park Fund $5,916.29; Liquor Fund $191,666.27; Utility Fund $466,102.86; Storm Sewer Fund $1,238.24; PSTF Agency Fund $33,280.68; Centennial TIF District $19,060.00; Southdale 2 District $107.50; TOTAL $1,044,122.31 V.C. Approve Heritage Preservation Board Appointment V.D. Adopt Resolution No. 2016-62, Approving Memorandum of Understanding Between Homeland Security and City of Edina V.E. Adopt Resolution No. 2016-64, Approving Memorandum of Understanding Between Internet Crimes Against Children Task Force and City of Edina V.F. Adopt Resolution No. 2016-65, Appointing Election Judges for August 9, 2016 V.G. Approve Minnesota Department of Health Master Grant Contract Amendment V.H. Authorize Public Improvement and Special Assessment Agreements Page 1 Minutes/Edina City Council/June 21, 2016 V.I. Request for Purchase, ENG 16-13 Xerxes Avenue Sidewalk Improvements, awarding the bid to the recommended low bidder, Concrete Idea, Inc. at 448,866.25 V.j. Request for Purchase, Comprehensive Water Resources Management Plan Update V.K. Request for Purchase, 2017 Neighborhood Improvement Area Geotechnical Evaluation Services, awarding the bid to the recommended bidder, Braun Intertec Corporation at $20,540.00 V.L. Approve Traffic Safety Report of May 4, 2016 V.M. Adopt Resolution No. 2016-66, Approving Cooperative Construction Agreement with the Department of Transportation V.N. Ordinance No. 2016 10, Amending Chapter 24 of Edina City Code V.O. Request for Purchase, City Hall Cleaning Service, awarding the bid to the recommended low bidder, Coverall of the Twin Cities at $2,450.00 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.J. REQUEST FOR PURCHASE, COMPREHENSIVE WATER RESOURCES MANAGEMENT PLAN UPDATE—APPROVED Engineer Miller answered a question of the Council related to the cost and details of the plan. Member Brindle made a motion, seconded by Member Swenson, to approve Request for Purchase, Comprehensive Water Resources Management Plan Update, awarding the bid to the recommended bidder, Barr Engineering at $200,580.00. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. V.N. ORDINANCE NO. 2016-10 AMENDING CHAPTER 24 OF EDINA CITY CODE —ADOPTED The Council noted that good cellular connectivity had become a public safety concern because many emergency phone calls were made on cellular devices. The Ordinance facilitated using the City's right-of- way for developing technology that provides better connectivity. Member Staunton made a motion to grant First and waive Second Reading adopting Ordinance No. 2016-10, Amending Chapter 24 of the Edina City Code Concerning Right-of-way Management. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR YEAR ENDED DECEMBER 31, 201 S—ACCEPTED Assistant Finance Director Sawyer explained that at the end of each year an annual audit was conducted by a private accounting firm to issue an unqualified opinion. James Eichten, MMKR, discussed the auditor's role; audit results; and, the management report including audit summary, property taxes, tax rates, governmental funds overview, enterprise funds overview, legislative updates, accounting and auditing updates, and Governmental Accounting Standards Board Statement No. 68. The Council thanked Mr. Eichten and the Finance Department for their work. Member Swenson made a motion, seconded by Member Brindle, to receive the Comprehensive Annual Financial Report. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 2 Minutes/Edina City Council/June 21, 2016 VI.B. MAY SPEAK UP EDINA REPORT PRESENTED— TOPIC: 50TH AND FRANCE Communications Coordinator Gilgenbach presented a summary of May opinions, both pros and cons, collected through Speak Up, Edina relating to 50th and France. VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VII.A. REZONING FROM PCD-4 TO PUD-1, PHOENIX PLAZA AT 3901 70TH STREET FOR HECTOR VINAS — RESOLUTION NO. 2016-60 ADOPTED AND ORDINANCE NO. 2016- 08 FIRST READING GRANTED Community Development Director Presentation Community Development Director Teague presented the request from DJR Architecture, on behalf of Hector Vinas, to tear down the existing gas station at 3901 70th Street West and re-build an 8,030 square foot retail building. The request required a Preliminary Rezoning from Planned Commercial District-4 to Planned Unit Development-I and Preliminary Development Plan. Mr. Teague presented aerial photos of the site, rendering of the proposed building, and revisions from the Sketch Plan. He discussed the parking study, setback, and drainage. Mr. Teague answered questions of the Council relating to zoning, setback, and whether a gas station was needed in the area. Proponent Presentation Dean Dovolis, DJR Architecture, presented photos of the proposed building and discussed the revisions from the Sketch Plan. Mr. Dovolis answered questions of the Council related to changes in the fuel industry and the underground retention system. Mayor Hovland opened the public hearing at 8:23 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. The Council discussed the proposal, the future of this area, and its desire to see this become a bustling location. Member Swenson introduced and moved adoption of Resolution No. 2016-60, Approving a Preliminary Rezoning and Preliminary Development Plan for DJR Architecture Inc. at 3901 70th Street West, subject to the following conditions: I. The Final Development Plans must be consistent with the Preliminary Development Plans dated April 22, 2016, and the materials board as presented to the Planning Commission. 2. The Final Landscape Plan must meet all minimum landscaping requirements per Chapter 36 of the Zoning Ordinance. A performance bond, letter-of-credit, or cash deposit must be submitted for one and one-half times the cost amount for completing the required landscaping, screening, or erosion control measures at the time of any building permit. The property owner is responsible for replacing any required landscaping that dies after the project is built. 3. Compliance with all of the conditions outlined in the city engineer's memo dated May 9, 2016. 4. Final Rezoning is subject to a Zoning Ordinance Amendment to the PUD-I Zoning District. S. Provision of code compliant bike racks (5 minimum) near the building entrances. 6. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. Page 3 Minutes/Edina City Council/June 21, 2016 7. Provided year-round screening on the west lot line to provide screening to the residential use to the west. 8. If possible, provide over story trees in the boulevard along France and 70th. AND to grant First Reading to Ordinance No. 2016-08, Amending the Zoning Ordinance to Establish the PUD-8, Planned Unit Development-8 District at 7700 France Avenue. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Hector Vinas thanked the Council and expressed his interest in continued development in the area. VII.B. SITE PLAN REVIEW TO REMODEL AND EXPAND 7625 CAHILL ROAD FOR MINI STORAGE, BUHL INVESTORS—RESOLUTION NO. 2016-61 ADOPTED Community Development Director Presentation Community Development Director Teague presented the Site Plan review from Peter Deanovic, on behalf of Buhl Investors, to remodel and expand the existing build at 7625 Cahill Road into a mini-storage facility. Mr. Teague presented photos of the site and proposed building. He explained that the proposal met all zoning code requirements and only required a Site Plan review because the square footage of the proposed expansion exceeds the existing square footage by 10%. Staff and the Planning Commission recommended approval. Mr. Teague answered a question of the Council related to hours of operation. Proponent Presentation Peter Deanovic, Buhl Investors, shared that he was happy to answer any questions the Council had. Mayor Hovland opened the public hearing at 8:41 p.m. Public Testimony George Mahowald, 5501 Dewey Hill Road, Apt. 335, addressed the Council. Member Brindle made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2016-61, Approving a Site Plan to Remodel and Expand the Existing Building at 7625 Cahill Road into a Mini- Storage Facility, subject to the following conditions: I. Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped May 11, 2016. • Grading plan date stamped May 1 1, 2016. • Landscaping plan date stamped May 1 1, 2016. • Building elevations date stamped May 1 1, 2016. • Building materials board as presented at the Planning Commission and City Council meeting. 2. Prior the issuance of a building permit, a final landscape plan must be submitted, subject to staff approval. Landscape plan must meet all minimum Zoning Ordinance requirements, including the planting of three additional trees. Additionally, a performance bond, letter-of-credit, or cash deposit must be submitted for one and one- half times the cost amount for completing the required landscaping, screening, or erosion control measures. 3. The property owner is responsible for replacing any required landscaping that dies. Page 4 Minutes/Edina City Council/June 21, 2016 4. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. Member Brindle seconded the motion. The Council voiced its support of the proposal and requested that staff look into the lighting issue raised by Mr. Mahowald. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. BRAEMAR WINTER RECREATION AREA — FEASIBILITY STUDY APPROVED AND PUBLIC HEARING SCHEDULED SEPTEMBER 7, 2016 Parks and Recreation Director Kattreh explained that at the May 17, 2016 City Council meeting, the Council authorized staff to proceed with a financial and trail feasibility study for cross-country ski trails and snow tubing at Braemar Park. Ms. Kattreh discussed the background and schedule. Staff requested direction from the Council to proceed with the winter recreation area design, feasibility study, and bid documents. Paul Pasko, SEH, presented aerial photos of the site and discussed the availability of concessions, parking, and water well. Mr. Pasko talked about snow tubing, cross country skiing, expected trail side equipment, snowmaking operation, and the cost. Dave Belin, RRC Associates, presented the preliminary financial model inputs and market analysis for snow tubing and cross country skiing for a short season (70 days) and a long season (84 days). The development team answered questions of the Council related to expenses, revenue sources, increasing the drop of the snow tubing hill, total cost, implications for neighbors, the schedule, holding a public hearing, and the possibility of a sponsor. Member Brindle made a motion, seconded by Member Swenson, approving the winter recreation area design, feasibility study, and bid documents. The Council discussed the high cost to continue the process and expressed a desire to hold neighborhood meetings and schedule a public hearing prior to design and bid documents. Member Brindle withdrew the motion. Member Brindle made a motion, seconded by Member Swenson, approving the completion of the Braemar Winter Recreation Area feasibility study and to schedule a Public Hearing for September 7, 2016. Member Stewart voiced his opinion against spending the money to complete the feasibility study and expressed his desire to spend the money cutting natural trails for cross country skiing and mountain biking that could be maintained in the same manner the high school was currently maintaining trails with volunteer work. Ayes: Brindle, Staunton, Swenson, Hovland Nay: Stewart Motion carried. VIII.B. ORDINANCE NO. 2016-09 AMENDING CHAPTER 4 CONCERNING ALCOHOLIC BEVERAGES—ADOPTED Clerk Mangen explained that Buffalo Wild Wings had requested to be allowed to charge patrons a fee to provide tablets for playing video games at their establishment. Attorney Knutson had drafted a tight amendment to City Code. It was noted that Police Chief Nelson, Administration, and Community Health had no objections to making the required change to City Code regarding liquor license establishments. Clerk Mangen answered questions of the Council related to Dave & Buster's and how the tablets were different than electronic pull tabs. Member Staunton made a motion to grant First and waive Page 5 Minutes/Edina City Council/June 21, 2016 Second Reading adopting Ordinance No. 2016-09, Amending Chapter 4 of the Edina City Code Concerning Alcoholic Beverages. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES: 1. PLANNING COMMISSION, APRIL 27, 2016 2. TRANSPORTATION COMMISSION, APRIL 21, 2016 3. ENERGY AND ENVIRONMENT COMMISSION, MAY 12, 2016 4. HERITAGE PRESERVATION BOARD, MAY 10, 2016 Informational; no action required. X. AVIATION NOISE UPDATE—Received XI. MAYOR AND COUNCIL COMMENTS— Received X11. MANAGER'S COMMENTS— Received XIII. SCHEDULE OF MEETING AND EVENTS AS OF JUNE 21, 2016— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:07 p.m. Respectfully submitted, ngen Minutes approved by Edina City Council,July 5, 2016. Debra . Ma , City le James B. Hovland, Mayor Video Copy of the June 21, 2016, meeting available. Page 6