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Home My WebLink About2016-07-19 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JULY 19, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:07 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. Ill. MEETING AGENDA APPROVED Member Stewart made a motion, seconded by Member Swenson, approving the meeting agenda as amended to add Item VI.C. Sustainability Coordinator Introduction Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. COMMUNITY COMMENT Michael Cashman, 5820 Vernon Lane, addressed the Council concerning the expansion of a Public Works cold storage facility into trees and the park trail in the southwest corner of Edina. V. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Brindle, approving the consent agenda as follows: V.A. Approve work session meeting minutes of June 14, 2016; and, regular and work session meeting minutes of June 21, 2016 V.B. Receive payment of the following claims as shown in detail on the Check Register dated June 16, 2016, and consisting of 30 pages; General Fund $1 17,071.46; Pedestrian and Cyclist Safety Fund $474.50; Arts and Culture Fund $858.81; Working Capital Fund $124,055.15; Equipment Replacement Fund $11,429.84; Art Center Fund $2,291.37; Golf Dome Fund $397.58; Aquatic Center Fund $6,303.30; Golf Course Fund $39,190.59; Ice Arena Fund $10,907.44; Sports Dome Fund $2,142.20; Edinborough Park Fund $674.68; Centennial Lakes Park Fund $4,128.80; Liquor Fund $203,666.26; Utility Fund $280,062.60; Storm Sewer Fund $972.66; Recycling Fund $37,184.67; Risk Management ISF $282,861.00; PSTF Agency Fund $2,526.28; Centennial TIF District $16,489.00; Grandview TIF District $46,625.37; Payroll Fund $4,376.89; TOTAL $1,194690.65; and, for receipt of payment of claims dated June 23, 2016, and consisting of 39 pages; General Fund $136,977.25; Police Special Revenue $2,331.26; Pedestrian and Cyclist Safety Fund $9,080.20; Working Capital Fund $918,138.09; PIR Construction Fund $9,595.00; Equipment Replacement Fund $1,022.58; Art Center Fund $137.91; Golf Dome Fund $91.83; Aquatic Center Fund $27,457.53; Golf Course Fund $44,224.63; Ice Arena Fund $10,154.70; Sports Dome Fund $826.73; Edinborough Park Fund $5,737.67; Centennial Lakes Park Fund $9,147.94; Liquor Fund $185,695.55; Utility Fund $713,802.25; Storm Sewer Fund $284,410.96; Risk Management ISF $134.80; PSTF Agency Fund $2,545.46; Grandview TIF District $12,873.25; Southdale 2 District $531.25; Payroll Fund $6,454.85; TOTAL $2,381,371.69; and, for receipt of payment of claims dated June 30, 2016, and consisting of 36 pages; General Fund $203,924.98; Police Special Revenue $13,049.80; Arts and Culture Fund $732.25; Working Capital Fund $148,906.99; PIR Construction Fund $2,714.15; Art Center Fund $3,640.27; Golf Dome Fund $224.49; Aquatic Center Fund $8,319.99; Golf Course Fund $16,028.75; Ice Arena Fund $14,283.89; Sports Dome Fund $1,304.39; Edinborough Park Fund $4,541.50; Centennial Lakes Park Fund $3,567.02; Liquor Fund $204,259.45; Utility Fund $154,809.31; Storm Sewer Fund Page 1 Minutes/Edina City Council/July 19, 2016 $5,521.53; PSTF Agency Fund $5,575.18; Southdale 2 District $275,000.00; Payroll Fund $2,722.65; TOTAL 1,069,126.59; and, for receipt of payment of claims dated July 7, 2016, and consisting of 31 pages; General Fund 168,306.56; CDBG Fund $78,360.00; Police Special Revenue $3,674.09; Pedestrian and Cyclist Safety Fund $425.85; PIR Debt Service Fund $1,265.74; Working Capital Fund $905,106.27; Equipment Replacement Fund $30,526.16; Art Center Fund $22,612.14; Golf Dome Fund $771.07; Aquatic Center Fund $7,836.38; Golf Course Fund $24,051.62; Ice Arena Fund $40,741.20; Sports Dome Fund $1,403.12; Edinborough Park Fund $42,846.41; Centennial Lakes Park Fund $850.00; Liquor Fund $155,079.70; Utility Fund $56,700.44; Storm Sewer Fund $3,099.47; Risk Management ISF $193,988.10; PSTF Agency Fund $4,224.76; Centennial TIF District $1,722.18; Grandview TIF District $29,703.02; TOTAL $1,773,294.28; and, Credit Card Transactions dated March 25 — April 24, 2016; TOTAL $40,256.54 V.C. Request for Purchase, Fiber Expansion City Hall to Pamela Park, awarding the bid to the recommended low bidder, Castrejon Inc. at $52,700.00 V.D. Request for Purchase, Creek Valley Parking Lot, awarding the bid to the recommended low bidder, Bituminous Roadways Inc. at $31,900.00 V.E. Request for Purchase, Tenant Sweeper Scrubber — Public Works, awarding the bid to the recommended bidder, Dalco Enterprises Inc. (State Contract No. 54159) at $54,000.00 V.F. Request for Purchase, 2016 Trackless Sidewalk Machine, awarding the bid to the recommended bidder, Macqueen Equipment (State Contract No. 107041) at $100,734.00 V.G. Approve First Amendment to Comfort Station Exclusive License—Garden Park V.H. Adopt Resolution No. 2016-68, Authorizing the Mayor and City Manager to Sign the Cooperative Agreement with Hennepin County for the Vernon Avenue Sidewalk V.I. Request for Purchase, Contract No. ENG 16-14 Wooddale Avenue Bridge Improvements Over Minnehaha Creek, awarding the bid to the recommended low bidder, Blackstone Contractors, LLC at$58,410.00 V.J. Approve the Traffic Safety Report of June 1, 2016 V.K. Approve the Certificate of Completion for 7171 France Avenue V.L. Request for Purchase, Reject Bid — Contract No. ENG 16-10 Pedestrian Bridge Abutment Installation V.M. Request for Purchase, Contract No. ENG 16-15 2016 Sealcoating Improvements, awarding the bid to the recommended low bidder, Allied Blacktop Company at $74,006.55 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. EXECUTIVE DIRECTOR METROPOLITAN AIRPORTS COMMISSION—INTRODUCED Manager Neal introduced the new Metropolitan Airports Commission Executive Director, Brian Ryks. Brian Ryks, Metropolitan Airports Commission Executive Director, shared that he started his career as an intern at the Metropolitan Airports Commission during the 1980s. Currently the passenger rate was up 3.7% following increases over the past two years. Operations rate was up 1.3% following a decline last year and there was a greater percentage of origination and destination flights. Mr. Ryks also discussed the approved sustainability management plan. Mr. Ryks answered questions of the Council related to international versus domestic flights and the community survey. VI.B. JUNE SPEAK UP EDINA REPORT PRESENTED— TOPIC: RECYCLING Page 2 Minutes/Edina City Council/July 19, 2016 Communications Coordinator Gilgenbach presented a summary of June opinions, both pros and cons, collected through Speak Up, Edina relating to recycling. VI.C. SUSTAINABILITY COORDINATOR—INTRODUCED Manager Neal explained that the Council had been foresighted and approved a new staff position dedicated to sustainability. He introduced Tara Brown as the new Sustainability Coordinator. Sustainability Coordinator Brown explained that she had come from Target Corporation where she worked on the sustainability team and was now excited to further Edina's sustainability goals. VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VII.A. CONSIDER VACATION OF SANITARY SEWER EASEMENT, 6754 VALLEY VIEW ROAD — RESOLUTION NO. 2016-67 ADOPTED Director of Engineering Presentation Engineer Millner explained that Independent School District No. 273 had requested the City to vacate the existing sanitary sewer easement as part of its redevelopment at the middle and high schools at 6754 Valley View Road. The District had granted a new sanitary sewer easement and the sanitary sewer pipe would be moved to the new location at their expense. There were no objections from private utility companies and staff recommended approval. Mayor Hovland opened the public hearing at 7:42 p.m. Public Testimony No one appeared to comment. Member Brindle made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2016-67, Vacating Sanitary Sewer Easement 6754 Valley View Road. Member Staunton seconded the motion. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. 7700 FRANCE AVENUE FOR FRAUENSHUH REAL ESTATE ON BEHALF OF TWIN CITY ORTHOPEDICS—SKETCH PLAN REVIEWED Community Development Director Presentation Community Development Director Teague asked the Council to consider a sketch plan proposal to develop the southwest corner of 7700 France Avenue from Frauenshuh Real Estate on behalf of Twin City Orthopedics. The request included consideration of a two-phase development. The first phase included a 60,000-80,000 square foot medical office building and 358 space parking deck. Phase two was potentially a 200,000 square foot medical office building expansion with additional levels added to the parking deck. Mr. Teague discussed several options for proceeding, but recommended a Planned Unit Development for the entire site. Proponent Presentation Dave Anderson, Frauenshuh Companies, introduced Aaron Johnson, Twin City Orthopedic Chief Operating Officer. Aaron Johnson, Twin City Orthopedic Chief Operating Officer, talked about Twin City Orthopedics and explained their interest in consolidating their business as well as creating room for growth. Page 3 Minutes/Edina City Council/July 19, 2016 Eric Reiners, Sperides Architecture, discussed the changes that had been made to the proposal based on input from the Planning Commission including parking, increased green space, stormwater, pedestrian priority, and sidewalks. The development team answered questions of the Council related to an underground cistern, stormwater ponds, permeable surfaces, the Perpetual Public Access Agreement Zone, building height, and Phase 2. The Council continued to discuss the proposal and agreed that a Planned Unit Development was the best route forward. The Council requested consideration of additional sidewalks, more green space to the north of the Phase I building, and support of the storm water efforts. VIII.B. PARTNERS IN ENERGY ELECTRICITY ACTION PLAN AND MEMORANDUM OF UNDERSTANDING—APPROVED Environmental Engineer Bintner introduced the Planning Team and discussed the plan summary, goals, and implementation. Member Staunton, Planning Team Liaison, thanked the Planning Team and noted he was pleased where the City was heading. Sara Zarrin, Edina Energy and Environment Commission Chair, talked about the importance of a partnership with the community including residents and businesses. Member Swenson made a motion, seconded by Member Stewart, approving the Partners in Energy Electricity Action Plan and authorizing the City Manager to sign a Memorandum of Understanding with Xcel Energy. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.C. FRED RICHARDS PARK PLANNING PROCESS—APPROVED Manager Neal explained that funding from the 2016 Capital Improvement Plan was identified for the Fred Richards Park planning initiative and presented four options to the City Council. Staff recommended Option No. 3, a Competitive Request for Proposal. Manager Neal answered a question of the Council related to whether the City had fully explored possibilities for the park. The Council discussed the ponds and storm water management options as well as the planning process. Member Swenson made a motion, seconded by Member Stewart, approving a Competitive Request for Proposal as the Fred Richards Park Planning Process and authorizing staff to move forward with the plan. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.D. REQUEST FOR PURCHASE: MID AMERICA GOLF AND LANDSCAPE, BRAEMAR GOLF— APPROVED Braemar Golf Course General Manager Abood discussed the Braemar Master Plan; the qualified low bidder, Mid-America Golf and Landscape; the budget; the recommended alternates; timeline; and, action requested from the Council. Mr. Abood answered questions of the Council related to buckthorn removal and walking trails. Manager Neal discussed the options for buckthorn removal and talked about the significant removal at the Academy 9 course. Tom Swenson, Golf Superintendent, answered a question of the Council related to Alternate No. 7. Page 4 Minutes/Edina City Council/July 19, 2016 Member Staunton made a motion, seconded by Member Swenson, approving the Request for Purchase, awarding the bid to the recommended low bidder, Mid-America Golf and Landscape at $5,324,322. 93 (including Alternates No. 2 and 3). Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Larry Barefield, Mid-America Golf and Landscape, talked about their company and thanked the City for this opportunity. VIII.E. WAIVER OF CITY BUILDING FEES AND DEVELOPMENT PERMIT FEES—APPROVED Manager Neal explained that the City had the authority to waive Building and Development fee permits for municipal projects. This enabled the City to set aside the amount that would have been spent on fees and instead add value to the overall project, cover potential future change orders, or make the project more affordable reducing the total project cost. Member Staunton made a motion, seconded by Member Swenson, approving the request to waive the Building and Development permit fees for the Braemar Golf Course Master Plan Renovation, Creek Valley Sun Shelter, and Arneson Acres Greenhouse replacement projects. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.F. RESOLUTION NO. 2016-63 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2016-63 accepting various grants and donations. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. BOARD AND COMMISSION 2ND QUARTER ATTENDANCE REPORT— Received IX.B. MINUTES: 1. ARTS AND CULTURE COMMISSION, FEBRUARY 25, 2016 2. ARTS AND CULTURE COMMISSION, MARCH 24, 2016 3. ARTS AND CULTURE COMMISSION, APRIL 12, 2016 4. ARTS AND CULTURE COMMISSION, MAY 26, 2016 5. COMMUNITY HEALTH COMMISSION, APRIL I I AND MAY 9, 2016 6. HUMAN RIGHTS AND RELATIONS COMMISSION, MAY 24, 2016 7. TRANSPORTATION COMMISSION, MAY 19, 2016 8. PARK BOARD, MAY 10, 2016 9. HERITAGE PRESERVATION BOARD,JUNE 14, 2016 Informational; no action required. X. AVIATION NOISE UPDATE— Received XI. MAYOR AND COUNCIL COMMENTS— Received X11. MANAGER'S COMMENTS— Received Page 5 Minutes/Edina City Council/July 19, 2016 X111. SCHEDULE OF MEETINGS AND EVENTS AS OF JULY 19, 2016— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 10:45 p.m. Respectfully submitted, v Deb A. angen, ity Cle Minutes approved by Edina City Council, August 3, 2016. Jam B. Hovland, Mayor Video Copy of the July 19, 2016, meeting available. Page 6