HomeMy WebLinkAbout2016-09-20 HRA Regular MeetingAgenda
Housing and Redevelopment Authority Meeting
City of Edina, Minnesota
Edina City Hall Council Chambers
Tuesday, September 20, 2016
7:00 PM
I.Call to Order
II.Roll Call
III.Approval of Meeting Agenda
IV.Adoption of Consent Agenda
All agenda items listed on the consent agenda are considered routine and will
be enacted by one motion. There will be no separate discussion of such items
unless requested to be removed from the Consent Agenda by a
Commissioner of the HRA. In such cases the item will be removed from the
Consent Agenda and considered immediately following the adoption of the
Consent Agenda. (Favorable rollcall vote of majority of HRA Commissioners
present to approve.)
A.Approve minutes September 7, 2016 HRA Work Session and September 7,
2016 HRA Regular Meeting
V.Hennepin County Library - Joint Powers Agreement for Redevelopment Planning
VI.Adjournment
The Edina Housing and Redevelopment Authority wants all participants to be
comfortable being part of the public process. If you need assistance in the way of
hearing ampli4cation, an interpreter, large-print documents or something else,
please call 952-927-8861 72 hours in advance of the meeting.
Date: September 20, 2016 Agenda Item #: IV.A.
To:Chair & Commissioners of the Edina HRA Item Type:
Minutes
From:Debra A. Mangen, City Clerk
Item Activity:
Subject:Approve minutes September 7, 2016 HRA Work
Session and September 7, 2016 HRA Regular
Meeting
Edina Housing and Redevelopment
Authority
Established 1974
CITY OF EDINA
HOUSING & REDEVELOPMENT AUTHORITY
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve minutes
INTRODUCTION:
ATTACHMENTS:
Description
Draft Minutes September 7, 2016 Regular HRA Meeting
Draft Work Session Minutes September 7, 2016
Page 1
MINUTES
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
SEPTEMBER 8, 2016
1:06 A.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 1:06 A.M. September 8, 2016.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair Hovland.
III. APPROVAL OF MEETING AGENDA
Motion made by Commissioner Swenson seconded by Commissioner Staunton approving
the Meeting Agenda.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Commissioner Staunton made a motion, seconded by Commissioner Swenson approving
the consent agenda as follows:
IV.A. Approve minutes of July 19, 2016 HRA Work Session and July 19, 2016
Regular HRA Meeting
IV.B. Approve Design Services from Architecture Field Office in the amount of
$60,000.00 to conduct a preliminary study of the general feasibility of the
Grandview Green highway lid over a portion of Highway 100.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V. RESOLUTION NO. 2016-05 ADOPTING THE PROPOSED BUDGET
The HRA is a separate taxing authority formed by the City Council in 1974. Although the Edina
HRA has not used its taxing authority, many other cities that have HRA's and Economic
Development Authorities (EDA's) do use the separate taxing authority allowed by MN State
Statutes. Other cities in Hennepin County that use HRA/EDA levies in 2016 include Bloomington,
Hopkins, Minnetonka, Plymouth, Richfield, Saint Louis Park, Eden Prairie, Maple Grove, and
others.
HRA adoption of this resolution is a required step in the process of establishing an HRA levy for
2017. The final levy will be considered by the HRA in December. Commissioner Swenson made
a motion, seconded by Commissioner Brindle to adopt Resolution No. 2016-05 adopting
the 2017 proposed budget and establishing the proposed HRA tax levy payable 2017.
VI. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 1:10 A.M. September 8, 2016.
Respectfully submitted,
Minutes/HRA/January 5, 2016
Page 2
Scott Neal, Executive Director
Page 1
MINUTES
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
WORK SESSION
SEPTEMBER 7, 2016
5:35 P.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 5:35 p.m.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair
Hovland.
Edina City Staff attending the meeting: Kelly Dumais, City Management Fellow; Debra Mangen,
City Clerk; Chad Millner, Engineering Director, Sulekha Mohamed, Executive Assistant; Scott
Neal, City Manager; Bill Neuendorf, Economic Development Manager; and Cary Teague,
Community Development Director.
III. CLOSE MEETING
Commissioner Stewart made a motion to close the work session of the Edina HRA as
permitted by MS.13D.05 subdivision 3 (c) to consider the potential sale of the
property located at 4416 Valley View Road. Commissioner Swenson seconded the
motion.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. POTENTIAL SALE OF REAL ESTATE – 4416 VALLEY VIEW ROAD – CLOSED
SESSION
Economic Development Director Neuendorf presented the possibility of the sale of the
property located at 4416 Valley View Road. The HRA and staff discussed various aspects of
the possible sale of the property. The HRA gave direction to staff regarding the property.
Motion by Commissioner Swenson, seconded by Commissioner Stewart to move the
HRA Work Session back into open session.
V. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 6:12 p.m.
Respectfully submitted,
Scott Neal, Executive Director
Date: September 20, 2016 Agenda Item #: V.
To:Chair & Commissioners of the Edina HRA Item Type:
Report / Recommendation
From:Bill Neuendorf, Economic Development Manager
Item Activity:
Subject:Hennepin County Library - Joint Powers Agreement
for Redevelopment Planning
Action
Edina Housing and Redevelopment
Authority
Established 1974
CITY OF EDINA
HOUSING & REDEVELOPMENT AUTHORITY
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the Joint Powers Agreement and authorize staff to execute.
INTRODUCTION:
This item pertains to the preliminary redevelopment planning for the Hennepin County Regional Library site at
7001 York Avenue. A Joint Powers Agreement is proposed to authorize the Edina Housing and Redevelopment
Authority to work in cooperation with and on behalf of Hennepin County as the County explores alternatives for
the future redevelopment of the site.
ATTACHMENTS:
Description
Staff Report: Hennepin County Library JPA
Joint Powers Agreement: 7001 York
September 20, 2016
Members of the Edina Housing and Redevelopment Authority
Bill Neuendorf, Economic Development Manager
Hennepin County Library – Redevelopment Planning Joint Powers Agreement
Information / Background:
Hennepin County officials anticipate several changes at the Regional Services site at 7001 York
Avenue. Originally constructed in 1971, this facility has been expanded five times to include a
service center and district court in addition to the library. The court functions are in need of security
upgrades and the potential restoration of the aging building is estimated to cost $16 million. In
order to best utilize County resources, alternatives are being sought to locate this services in more
efficient and modern facilities.
The “service center” function relocated to Southdale Center Mall earlier in 2016 and the “district
court” function are proposed to relocate to a new building on the City of Bloomington Civic
Campus. The County is committed to retaining a regional library in the Southdale area and intends
to redevelop the site to include a new public library in addition to other complementary uses on the
8-acre site.
The County has requested that the Edina Housing and Redevelopment Authority (HRA) coordinate
the preliminary planning effort for this site. The attached Joint Powers Agreement (JPA) outlines the
scope of work to be performed and the means by which the Edina HRA will be reimbursed for this
work.
Based on the shared interest in this site and the eventual need for re-zoning, it is strategic to
conduct a preliminary planning exercise before any proposals for development are received. Early
input from stakeholders, neighbors, market leaders and City officials are intended to identify
priorities and concerns so that the real estate community is clearly aware of the preferred direction
for this property.
STAFF REPORT Page 2
Although the publicly-owned property is in Edina, it is located at the municipal border of Edina and
Richfield. The preliminary planning will incorporate suggestions from residents and owners of both
cities.
In brief, the process to plan for redevelopment and construct a new project will involve five distinct
steps.
Step 1 Public engagement and conceptual site planning Winter 2016/17
Step 2 Invite Developers to submit proposals Spring 2017
Step 3 Hennepin County to select preferred Developer Summer 2017
Step 4 Developer to prepare plans for re-zoning
consideration by City of Edina Late 2017 to 2018
Step 5 Developer to construct new project – likely in
multiple phases Late 2018 to 2022
The Edina HRA will serve in the role of “redevelopment planning manager”. Three consultants will
also be engaged to bring necessary expertise to the planning process. HGA will lead the public
engagement process and prepare preliminary site concepts. Maxfield Research will conduct a
preliminary market analysis. Braun Intertec will conduct a preliminary environmental assessment
including a preliminary geotechnical study.
The total cost for this work will not exceed $49,000. Hennepin County will reimburse the Edina HRA
for staff time spent on this project as well as the direct costs of the consultants.
It should be noted that the involvement of the Edina HRA is no guarantee that the future
redevelopment proposal will be approved. Any final proposal will be subject to the City’s standard
design review process.
City staff is prepared to execute this work as it is included in the 2016 Work Plan and recommend
approval of the attached Joint Powers Agreement.
7001 York Ave JPA Page 1
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JOINT POWERS AGREEMENT
THIS AGREEMENT is made this ______ day of _____________________, 2016, by
and between HENNEPIN COUNTY, a public body corporate and politic under the laws of the
State of Minnesota (“County”) and the EDINA HOUSING AND REDEVELOPMENT
AUTHORITY, a public body corporate and politic under the laws of the State of Minnesota
(“Edina HRA”).
RECITALS
WHEREAS, the County is the fee owner of approximately 8 acres of property located at
7001 York Avenue, Edina, Minnesota 55435 (“Site”). Hennepin County’s Southdale Regional
Library and District Court are located on the Site; and
WHEREAS, the County’s Service Center, formerly on the Site, was relocated to
Southdale Shopping Center mall in May 2016 and the District Court is anticipated to move to the
Bloomington Civic Campus in 2019; and
WHEREAS, the existing Library building and other attached structures on site require
extensive repairs and updates to be kept in good operating condition, the County is considering
potential redevelopment of the property; and
WHEREAS, it is anticipated that the regional library will remain on the Site, but will be
relocated to a new building. The remainder of the Site provides a development opportunity; and
WHEREAS, the County desires to have the Edina HRA serve as the “redevelopment
planning manager” so that the eventual project proposed for the Site meets the needs of the
County and makes a positive impact to the surrounding community; and
WHEREAS, the Edina HRA is willing to assist the County with the redevelopment
planning for the Site; and
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WHEREAS, Minnesota Statute Section 471.59 authorizes political subdivisions of the
State to enter into Joint Powers Agreements for the joint exercise of powers common to each.
NOW, THEREFORE, it is mutually stipulated and agreed to as follows:
1. PURPOSE. The purpose of this Agreement is to define the responsibilities and
obligations of the Edina HRA and the County for preliminary site planning, environmental
review and developer selection related to the Site.
2. TERM. This Agreement shall be effective on the date of the signatures of the
parties to this Agreement and shall remain in effect until completion by the parties of their
respective obligations under this Agreement, whichever occurs first, unless amended in writing
or earlier terminated by law or according to the provisions of this Agreement.
3. SERVICES.
A. The Edina HRA shall provide redevelopment planning management services to
Hennepin County for the Site as set forth in Exhibit A, attached hereto (“Services”). The Edina
HRA shall be responsible for providing the deliverables specified in Exhibit A at an estimated
cost for the Edina HRA’s Services as provided in Exhibit C:
The Edina HRA shall serve as the site redevelopment planning manager and contract manager on
behalf of the County. The Edina HRA shall enter into contracts with the consultants identified in
Exhibit B for the work and at estimated costs identified in Exhibit B (“Consultant Contracts”).
B. Except as otherwise specifically set forth herein, the Services shall include the
duties and functions set forth in this Agreement and in Exhibit A attached hereto, in compliance
with all federal, state and local laws.
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C. Without limiting the generality of the foregoing, the County shall be responsible
for the following:
• Approve contract with consultant for preparation of the RFP
• Review and approve RFP
• Authorize Edina HRA staff to enter the Site, at reasonable times and with advance notice
• Authorize and execute any documents necessary to allow the identified
consultants to perform the scope of their work and enter the Site under the terms of the Consultant Contracts
• Prepare or cause preparation of survey of Site
• County staff to participate with Edina HRA assigned staff in reviewing and recommending three developers
• If a satisfactory proposal is received, the County shall be solely responsible
for selecting the developer and negotiating and entering into an appropriate contract with the selected developer for the redevelopment of the Site.
D. To assist the parties in the day-to-day performance of this Agreement and to
ensure compliance and provide ongoing consultation, a liaison shall be designated by the County
and the Edina HRA. The parties shall keep each other informed, in writing, of any change in the
designated liaison. At the time of execution of this Agreement, the following persons are the
designated liaisons:
County Liaison: J. Michael Noonan Manager – Land Management
Division Telephone: (612) 348-8537
Email: j.michael.noonan@hennepin.us
Edina HRA Liaison: Bill Neuendorf, Economic Development Manager
Telephone: (952) 826-0407 Email: BNeuendorf@EdinaMN.gov
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4. FEES. The County shall pay Edina HRA for the Services provided herein at a
rate of $125 per hour, together with costs incurred by the Edina HRA for the Consultant
Contracts. The County will pay the Edina HRA for Services rendered prior to the effective date
of this Agreement. Invoices will be submitted on a monthly basis by the Edina HRA to
Hennepin County. Consultant and vendor costs will be included on the invoices with no
additional mark up. The Edina HRA shall include a summary report outlining the completion of
deliverables by the Edina HRA with the invoice. Payments to the Edina HRA shall be due
within 35 days of receipt of an invoice by Hennepin County.
5. EMPLOYEES. Nothing herein is intended nor should be construed as creating
or establishing the Edina HRA’s employees or consultants as the agent, representative, or
employee of Hennepin County for any purpose. The Edina HRA shall be solely responsible for
compensating employees assigned by the Edina HRA to provide Services under the terms of this
Agreement, including any overtime wages incurred, as well as any insurance or employee
benefits provided under the policies or agreements of the City of Edina or Edina HRA. In
addition, the Edina HRA shall be solely responsible for worker’s compensation, reemployment
insurance benefits, and other employee related laws, including OSHA, ERISA, FLSA, and
FMLA. The Edina HRA shall retain the authority to control employees providing Services under
the terms of this Agreement, including the right to hire, fire and discipline the employee.
6. TERM. The term of this Agreement shall commence upon date of this
Agreement and continue until the Services have been completed or the Agreement is otherwise
terminated by either party as provided in this Agreement.
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7. INSURANCE AND INDEMNIFICATION. The County agrees to defend,
indemnify, and hold harmless the Edina HRA against any and all claims, liability, loss, damage,
or expense arising under the provisions of this Agreement and caused by or resulting from
negligent acts or omissions of the County and/or those of County employees or agents. The
Edina HRA agrees to defend, indemnify, and hold harmless the County against any and all
claims, liability, loss, damage, or expense arising under the provisions of this Agreement for
which Edina HRA is responsible, including the Services provided by the Edina. The provisions
of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, Minn. Stat. § 471.59, subd. 1a, and other
applicable laws govern liability of the County and the Edina HRA. In the event of any claims or
actions filed against either party, nothing in this Agreement shall be construed to allow a
claimant to obtain separate judgments or separate liability caps from the individual Parties. In
order to insure a unified defense against any third party liability claim arising from the terms of
this Agreement, the County and Edina HRA agrees to require all contractors or subcontractors
hired to do any of the work contemplated by this Agreement to maintain commercial general
liability insurance in amounts consistent with minimum limits of coverage established under
Minn. Stat. § 466.04 during the term of such activity. All such insurance policies shall name
Edina HRA and Hennepin County as additional insureds.
8. NOTICES. All notices required by this Agreement shall be in written form and
shall be deemed delivered upon its receipt by the Executive Director if to the Edina HRA or the
Manager – Land Management Division if to the County. Notice may be made by personal
delivery, mail or facsimile as follows:
As to the County: Hennepin County
701 Fourth Avenue S
7001 York Ave JPA Page 6
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Suite 400
Minneapolis, MN 55412-1843
Attn: Manager, Land Management Division
As to the Edina HRA: Edina HRA
4801 W. 50th St.
Edina, MN 55424
Attn: Executive Director
9. TERMINATION, SEPARABILITY.
A. This Agreement may be terminated by either party upon thirty (30) days’ written
notice or at any time, upon mutual agreement of the parties.
B. Upon termination, any and all records in the possession of Edina HRA will be
returned to and become the property of the County.
C. Upon termination, the County shall pay the Edina HRA for all Services performed
through the date of termination based on the percentage of the Phase completed and shall
reimburse Edina HRA for all Consultant Contract costs incurred as of the date of termination.
10. MISCELLANEOUS.
A. This Agreement is governed by the laws of the State of Minnesota.
B. In the event that any provision of this Agreement is held invalid, the other
provisions remain in full force and effect.
C. Any alterations, variations, modifications, or waivers of the provisions of this
Agreement shall only be valid when they have been reduced to writing, approved by the parties’
respective Boards, and signed by the authorized representatives of the County and the Edina
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HRA.
D. The parties agree to cooperate and use their reasonable efforts to ensure prompt
implementation of the various provisions of this Agreement and to, in good faith, undertake
resolution of any disputes in an equitable and timely manner.
E. This Agreement may be simultaneously executed in any number of counterparts,
all of which shall constitute one and the same instrument.
[remainder of page intentionally left blank]
[signature pages to follow]
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IN WITNESS WHEREOF, Hennepin County and the Edina HRA have caused this
Agreement to be duly executed.
HENNEPIN COUNTY
Reviewed by County Attorney’s Office
_____________________________ By:
Assistant County Attorney Chair of its County Board
Date: ________________________ Date:
Attest:
Deputy/Clerk of the County Board
Date:
By:
County Administrator
Date:
By:
Assistant County Administrator, Public Works
Date:
By: ______________________________________
Director, Community Works
Date:
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EDINA HOUSING AND REDEVELOPMENT AUTHORITY
By:___________________________
James Hovland
Its Chair
By:____________________________
Ann Swenson
Its Secretary
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EXHIBIT A
SERVICES
7001 York Avenue
Hennepin County / Southdale Regional Library Site
Services of the Redevelopment Planning Manager
The Edina HRA has been requested to serve as “redevelopment planning manager” so that the
eventual project proposed for the site meets the needs of the County and makes a positive
impact to the surrounding community.
The services to be provided include the following:
1) Manage the redevelopment planning process, include contract management
2) Engage consultants & other professional services, as needed
3) Oversee preliminary planning process, including stakeholder engagement
4) Prepare and issue RFQ/RFP to solicit developer proposals
5) Other limited duties as determined by Hennepin County
Deliverables and timelines are shown in the table.
Description Deliverables Estimated
Timeframe
Step 1
Engage
consultants
Prepare scope of work for private
consultants who can prepare
background information for the
RFQ/RFP
Executed
proposals that
identify scope
of service
2 months
Step 2a
Background
studies
HRA to oversee preparation of
environmental, geotechnical, and
preliminary market feasibility studies.
Phase 1 ESA,
prelim.
geotech.
report, &
prelim. market
study
3 months
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Description Deliverables Estimated
Timeframe
Step 2b
Community
engagement
Implement community engagement
process that identifies goals and
constraints for the site using broad
process that includes perspectives
from several stakeholder groups.
Conduct approximately 3-4 public
forums and focus groups to discuss
priorities and concerns of: Edina and
Richfield residents, neighbors,
businesses, governing agencies as
well as real estate interests.
Summary of
preferences
and concerns
4-5 months
Step 2c
Preliminary
site planning
Prepare conceptual site plan(s) based
on County priorities and input from
stakeholders
Site plan that
identifies key
features
1 month
Step 2d
Prepare
RFQ/RFP
Prepare draft that identifies
guidelines, preferences and minimum
expectations for review by Planning
Commission, City Council, and
approval by Hennepin County
Draft RFQ/RFP 1 month
Step
3a
Issue
RFQ/RFP
Distribute and promote RFQ/RFP to
solicit interest from developers.
Print and
online
RFQ/RFP
5-6 months
Step
3b Invite finalists
HRA and County staff to review
RFQ responses and invite 3
developers to submit full Proposals.
Identify 3
finalists 1 month
Step
3c Rank finalists
Review RFP responses and rank for
final consideration by County
Commissioners
Note that the HRA does not have a
role after this step.
Rank finalists 1 month
After Hennepin County selects a Developer, several steps are anticipated to achieve full
redevelopment of the site. These tasks are NOT included in the scope of services provided by
the Edina HRA.
Preparation of transaction documents, final site planning, construction approvals and building
construction is anticipated to take 24 to 36 months after selection of the developer.
Prepared August 29, 2016
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EXHIBIT B
CONSULTANT CONTRACTS
Anticipated Consultant Scope of Work* Estimated Cost
Hammel, Green and
Abrahamson, Inc. (HGA)
Community engagement and preliminary
site planning
$21,700
Maxfield Research
Preliminary best use / market study $7,000
Braun Intertec Phase 1 environmental study and
preliminary geotechnical study
$6,630
* Proposals attached.
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EXHIBIT C ESTIMATED COST FOR SERVICES