HomeMy WebLinkAbout2016-10-05 City Council Work SessionAgenda
City Council Work Session
City of Edina, Minnesota
Edina City Hall Community Room
Wednesday, October 5, 2016
5:30 PM
I.Call To Order
II.Roll Call
III.Board and Commission 2017 Proposed Work Plans
IV.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli(cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: October 5, 2016 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Project Coordinator
Item Activity:
Subject:Board and Commission 2017 Proposed Work Plans Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Review and provide feedback to advisory board and commission chairs on 2016 proposed work plans.
INTRODUCTION:
Each Board and Commission has created a 2017 proposed work plan to be reviewed by City Council. Board and
Commission chairs will present their proposed work plan.
The following work plans are included:
1) Arts and Culture Commission
2) Community Health Commission
3) Energy and Environment Commission
4) Heritage Preservation Board
5) Human Rights and Relations Commission
6) Park Board
7) Planning Commission
8) Transportation Commission
ATTACHMENTS:
Description
2017 Board and Commission Proposed Work Plans
Board/Commission: Arts and Culture Commission
2017 Annual Work Plan Proposal
Initiative
#1
Council Charge
☐1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Ongoing None Art Center, P&R and City Staff
Advocate for Art Center Improvements or Re-location
Liaison Comments: The Commission feels the need for a new facility for the Edina Art Center has been well documented. Meetings and studies amply
demonstrated the need for new facilities to meet current demands and nurture arts and cultural activities in Edina. The Arts & Culture Commission
intends to actively lead and participate in City activities in evaluating and developing improved and/or enhanced facilities. This may include working with
other public and private venues in the City of Edina to identify and activate suitable locations for arts and culture.
City Manager Comments:
Progress Report:
Initiative
#2
Council Charge
☐1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing None Art Center Staff
Re-evaluation of relationship with the Edina Art Center.
Liaison Comments: The Arts & Culture Commission will reevaluate its relationship with the Edina Art Center with a renewed focus on programs offered,
events, fundraising, fees and financial results, and community outreach. Once the Commission is fully grounded in the Edina Art Center operations, it is
intended that art and cultural activities could be programmed through the Art Center.
City Manager Comments:
Progress Report:
Initiative
#3
Council Charge
☐1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Jan – June 2017 $10,000 Art Center & CTS Staff
Create a plan to transition Public Art working group responsibilities
to the Art and Culture Commission as a whole.
Liaison Comments: February 2017 is the term limit for Commissioner Barbara La Valleur. No new Public Art chair identified from the Commission.
City Manager Comments:
Progress Report:
Initiative
#4
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Review fee structure for awarding Public Art Edina artists.
Liaison Comments: Increase stipend from $500 to $1000 to guarantee conservation and to ensure ongoing interest by quality artists.
City Manager Comments:
Progress Report:
Initiative
#5
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Art on the Move Working Group
Liaison Comments: Working Group Greenprint written and Press Release issued.
City Manager Comments:
Progress Report:
Initiative
#6
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility February 14, 2017 $2,000 Art Center & CTS Staff
Rockin’ Hollywoods – Valentine’s Day Event
Liaison Comments: Successful community event with Braemar Clubhouse, Tin Fish, Art Center and Arts & Culture Commission. For 2017, suggested $5
donation; free event in the past.
City Manager Comments:
Progress Report:
Initiative
#7
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility January 2017 $500 for printing Art Center, P&R and CTS Staff
Implement Fundraising Strategy – donation brochure
Liaison Comments: The Donations & Sponsorship brochure is to increase the donations to the Art Center and its sponsored activities and has been in
progress for the past year by the Commission & Staff.
City Manager Comments:
Progress Report:
Initiative
#8
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Evaluate Music in Edina – no program for 2017
Liaison Comments: Commission recommended discontinuing and re-evaluating Music in Edina for 2017.
City Manager Comments:
Progress Report:
Initiative
#9
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Evaluate Film Festival – no program for 2017
Liaison Comments: Edina Film Festival has not been viable since 2013.
City Manager Comments:
Progress Report:
Initiative
#10
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Evaluate The Author’s Studio Program – no program for 2017
Liaison Comments: Host Colin Nelson on sabbatical until further notice.
City Manager Comments:
Progress Report:
Initiative
#11
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None Art Center Staff
Create and implement an arts & culture events social media
strategy.
Liaison Comments: Increase the exposure of artistic related activities in Edina.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Commission favors an Arts & Culture Commission Facebook page.
Commission recommended elimination of dance and theater initiatives from previous year’s work plan.
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): October/November
Council Comments:
Board/Commission: Community Health Commission
2017 Annual Work Plan Proposal
Initiative Council Charge
☒ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2017 None beyond City
contribution to
District initiative.
None
Provide City representative on steering committee for Wellness
Initiative at Edina Public Schools. Invite Edina Public School
representative to Community Health Commission meeting for
update and discussion.
Liaison Comments: Commission Vice-chair Alison Pence will continue to represent the City on the steering committee in 2017. Liaison will invite District
representative to Commission meeting in 2017.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Quarter 2, 2017 None None beyond Local Public Health Act
responsibilities Examine current tobacco regulations in the City and provide
recommendations to City Council regarding ordinance language to
reduce tobacco use in the City.
Liaison Comments: Possible topics include raising the tobacco purchasing age to 21, limiting flavored product sales, or increased regulation of price and
pack size requirements to limit access by young people.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility All of 2017 None As needed for coordination between
CHC and Planning Department Participate in comprehensive planning process with a health-in-all-
policies approach.
Liaison Comments: Liaison will coordinate with Planning Department representative to address Community Health Commission questions and concerns.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Quarter 2, 2017 None As needed to coordinate between
Health and Planning Commissions
and City staff. Review potential City Code language changes with respect to
temporary family health care dwellings, including review of other
communities’ responses to recent legislation.
Liaison Comments: Commission to review and provide comments to council regarding various aspects of issue, including level of need, regulation,
enforcement, and administration of temporary family health care dwelling program. Possible coordination with Planning Commission to develop City-
specific ordinance language.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Quarter 4, 2017 None None
Receive regular updates from Bloomington Public Health (BPH)
regarding Public Health and Public Health Emergency Preparedness
activities in the City provided through contract with BPH. Provide
recommendations to City Council regarding annual renewal of
contracts.
Liaison Comments: Commission will receive frequent updates from BPH on a variety of subjects, including family home visiting, disease prevention and
control, emergency preparedness, and other public health programs. Commission annually provides recommendation regarding renewal of two contracts
with BPH.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June
Council Comments:
Board/Commission: Energy and Environment Commission
2017 Annual Work Plan Proposal
Initiative
1
Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility January 2018 None Sustainability Coordinator (10 hrs)
Center for Energy & Environment
(CEE) (10 hrs) To meet the City’s goal of 30% greenhouse gas (GHG) emissions
reduction by 2025, City Operations Energy Efficiency and
Conservation Subcommittee will review and comment on staff
implementation of Partners in Energy’s Electricity Action Plan (PiE’s
EAP) City Facilities’ Strategy.
Liaison Comments: Staff will bring quarterly updates for subcommittee to review and advise but no specific action will be taken by the subcommittee.
Specific action for the commission will be the review and comment of the PiE’s EAP City Facilities Strategy 2: Negotiation and policy of renewable
purchase for municipal electricity.
City Manager Comments:
Progress Report:
Initiative
2
Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility January 2018 $500 from CEE for a
tablet for onsite
Windsource sign-up
$1,000 for printing
materials from CEE
Sustainability Coordinator will
create and provide materials for
outreach events. (75 hrs)
CEE support (60 hrs)
Communications Staff (40 hrs)
To meet the City’s goal of 30% GHG emissions reduction by 2025,
Residential Energy Efficiency and Conservation Working Group
(REEC) will assist staff in implementing PiE Residential Energy Focus
Area.
Liaison Comments: The working group’s will lead efforts around Strategy 2: Foster neighborhood-based outreach and Strategy 3: Leverage outreach
events for Windsource sign-up by tabling outreach events to get 750 homes to take energy-savings actions. Subcommittee will also review and advise on
Residential Strategy 1 and 4 of Partners in Energy’s Electricity Action Plan but no specific action will be taken by the subcommittee.
City Manager Comments:
Progress Report:
Initiative
3
Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
To meet the City’s goal of 30% GHG emissions reduction by 2025,
Business Energy Efficiency and Conservation Working Group will
assist staff in implementing PiE’s Business Energy Focus Area.
$1,000 for printing
materials from CEE
Sustainability Coordinator is
planning events with key leaders
and will create and provide
materials to working group. (50 hrs)
CEE support (60 hrs)
Communications Staff (30 hrs)
Liaison Comments: The working group’s efforts will be focused around strategy 2: engaging small to medium sized businesses. The working group will
also review and advise on Business Strategy 1: Engaging the top business energy users and Strategy 4: Assess policy options to support GHG reduction as
laid out in Partners in Energy’s Electricity Action Plan but no specific action will be taken by the subcommittee.
City Manager Comments:
Progress Report:
Initiative
4
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility None Sustainability Coordinator (10 hrs)
EEC will review and comment on staff’s update to Chapter 10 of City
Comprehensive Plan.
Liaison Comments: As a part of the Comprehensive Plan, the Sustainability Coordinator will be updating progress, revising goals and metrics (both long
term and interim for the entire organization to own and use), and add the new resiliency portion.
City Manager Comments:
Progress Report:
Initiative
5
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 30th, 2017 None Sustainability Coordinator (40 hrs
for residential)
Recycling Coordinator (30 hrs for
residential)
Recycling Solid Waste and Organics Working Group (RSWO) will
review and recommend on staff’s action plan to tackle Hennepin
County waste reduction goal for residential. Commission would like
to see an action plan for commercial as well.
Liaison Comments: The RSWO has done a lot of leg work to inform staff’s action plan on residential. See Staff Report to City Council on October 7th for
more information. Note, the County goal is only focused on residential at this time. Commercial and residential are not similar enough to complete in
one action plan. Staff recommends we focus on residential to deliver action in 2017 and focus around the County goal.
City Manager Comments:
Progress Report:
Initiative
6
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility One event in Spring
$1,500 Communications Staff (40 hrs)
Education Outreach Working Group (EOWG) plans and executes an
annual event with Energy Working Groups. The group will execute
an Environmental Film series leading up to the Education Event.
Liaison Comments: EOWG will look for ways incorporate PiE and other working group initiatives into event.
City Manager Comments:
Progress Report:
Initiative
7
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility None Communications Staff (5 hrs)
Education Outreach Working Group (EOWG) coordinates EEC’s
overall participation for the Fourth of July Parade.
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
8
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility None No staff support requested
Continue to collaborate with our commissioner counterparts around
the Twin Cities
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
9
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 X Events
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility $50 Water Resources Coordinator (4 hrs)
Communications Staff (5hrs)
Water Resources Coordinator
(25 hrs)
Water Quality Working Group (WQWG) will continue education on
winter salt.
This year, Working Group will continue partnership with staff to
stencil.
Liaison Comments: Education is key when it comes to the topic of water. Watershed districts are aware of the need to educate and are testing a
communication plan in St Louis Park that they will roll out to the region in the coming year. Local non-profits are already doing stenciling education work
and is for working group to complete. During next year, staff would like to identify a capable non-profit to hand stenciling over to in 2018.
City Manager Comments:
Progress Report:
Initiative
10
Council Charge
☒ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Water Resources Coordinator (4 hrs)
Communications Staff (15 hrs) Water Quality Working Group (WQWG) will develop a best practice
for residential water conservation (including topics like irrigation,
lawn and gardening).
Liaison Comments: To further this initiative, there could be a study and report on best residential water conservation tools and potential grant or funding
opportunities to support residents in transitioning to smart sensor usage.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Potential for a City Fleet Study and Report from the Subcommittee but resources have not been verified.
Review and comment on surface and ground water quality report.
Review and comment on opportunities that arise to reduce the City’s greenhouse gas emissions (ex. Natural gas efficiency projects).
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): March
Council Comments:
Board/Commission: Heritage Preservation Board
2017 Annual Work Plan Proposal
Initiative
1
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning
Department budget
Yes
Evaluate potential heritage resources to add to the determined
eligible for heritage landmark designation list. - Research
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
2
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Fees are collected for
COA applications:
$600 or $1200 for a
new house in the
CCD.
Yes from Staff Liaison &
Preservation Consultant Review Certificates of Appropriateness (COA) applications for
changes to heritage landmark designated properties. - Preservation
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
3
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning
Department budget
Yes
Invite owners of determined eligible properties to designate their
properties Edina Heritage Landmarks - Preservation
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
4
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning
Department budget
Yes
Continually update the Heritage Preservation page on the City of
Edina’s web site. - Communication & Education
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
5
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning
Department budget
yes
Educational Opportunities Committee: Provide opportunities for the
public to engage in celebrating Edina’s heritage during Preservation
Month (May), and throughout the year. - Communication &
Education
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
6
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning
Department budget
yes
Add to resources publically available on topics such as architecture
and technical advice, i.e. the “Preservation Tool Box”.
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative
7
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Annually Included in Planning
Department budget
& scholarship funds
available through
MHS.
yes
Attend Minnesota Heritage Preservation conferences to enhance
education & communication cities.- Communication & Education
Liaison Comments: Required for Certified Local Government (CLG) cities.
City Manager Comments:
Progress Report:
Initiative
8
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 2017 Included in Planning
Department budget
yes
Designate 6909 Hillcrest Lane an Edina Heritage Landmark property.
Liaison Comments: Continued at the request of the property owner.
City Manager Comments:
Progress Report:
Initiative
9
Council Charge
☐ 1 ☐ 2 ☐ 3 ☒ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 2017 Included in Planning
Department budget
yes
Explore the History of Your Home Committee:
Provide opportunities for the public to record the history of their
homes on a site such as “Placeography.org” which is available on the
Minnesota Historical Society’s web site.
Liaison Comments: This committee had taken a hiatus in 2016, and is looking to re-group their efforts in 2017.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Initiative
10
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 Included in Planning
Department budget
Staff Liaison and Preservation
Consultant Update the Heritage Preservation element of the 2018
Comprehensive Plan. Proposed activities include:
• Update current conditions/Historic Contexts & Inventory
• Identify new Trends & Challenges
• Review and update Goals & Policies
Liaison Comments:
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Begin work on re-surveying the historic Country Club District (required every 10 years; last done in 2008) with an eye on re-evaluating the district’s plan of
treatment.
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): September
Council Comments:
Board/Commission: Human Rights and Relations Commission
2017 Annual Work Plan Proposal
Initiative
1
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $75 for plaque +
possible cost for new
printed materials
• Register attendance at
event
• Track nominations
• Update website
Tom Oye Award
• In 2017 the committee will develop an annual theme.
Liaison Comments: The Tom Oye nomination will open in December. Deadline for submissions will be January 15, 2017. Award will be given at the
Volunteer Recognition Event.
City Manager Comments:
Progress Report:
Initiative
2
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2017 None. • Coordinate Meetings
• Track offenses Bias Offense Response Plan – review and update, if needed, annually
Liaison Comments: In 2016 the Committee did a large overhaul of the plan. 2017 may not have many changes if any. The goal of 2017 is to create a record
of the offenses the team convened for and track as we go forward.
City Manager Comments:
Progress Report:
Initiative
3
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2017 $300 for marketing
materials and
refreshments
Day of Remembrance Event
Liaison Comments: The committee will be selecting a theme this winter for next year.
City Manager Comments:
Progress Report:
Initiative
4
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 2017 None. • Assist HRRC in sending
Strategic plan to Council for
consideration. Develop a strategic plan (extension of Human Rights City
Designation)
• Housing
• Aging Community
• Addressing Issues of Racism
Liaison Comments: HRRC will be asking Council to approve a strategic plan which will be the road map moving into the future.
City Manager Comments:
Progress Report:
Initiative
5
Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4 ☐ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None. • Assist HRRC in sending
designation request to
Council. AARP Age Friendly Community Designation
• Develop and adopt a plan for a multiyear process
• Investigate the feasibility of enrolling in or joining the AARP
network.
Liaison Comments: First year is to adopt the designation by sending in an application and the second year develop an action plan. The AARP has a process
that the HRRC can follow and is intended to take more time to complete. Some communities choose to pass a resolution. HRRC will look at the process and
send a recommendation to Council for consideration.
City Manager Comments:
Progress Report:
Initiative
6
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility June 2017 $1000 fee for
workshop facilitators
• Event coordination
• Communications
• Marketing Institutional Racism Workshop
Liaison Comments: Workshop participants could include HRRC members, HRRC would provide invites to others who may want to attend. HRRC will research
a workshop facilitator or organization to help.
City Manager Comments:
Progress Report:
Initiative
7
Council Charge
☒ 1 ☐ 2 ☐ 3 ☐ 4 ☐ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None. None.
Police Department Partnership (Outgrowth of the Community
Conversations)
• Study and Report Best Practices
Liaison Comments: The HRRC would like to better understand the police departments training efforts and challenges. The HRRC would like to study and
report on best practices particularly when it comes to the Edina PD collecting demographic data for all stops.
City Manager Comments:
Progress Report:
Initiative
8
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2017 $300 for marketing
materials and
refreshments,
depending on event)
• Event coordination
• Communications
• Marketing Sharing Values, Sharing Communities
Liaison Comments: The committee would reconvene after the 2016 event to debrief and develop ideas to present for a 2017 event. The idea
would be to create a series of public discussions around important, uplifting topics that could be addressed by leaders of our community.
City Manager Comments:
Progress Report:
Initiative
9
Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4 ☒ Event
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility May 2017 $200 for marketing
$100 for award
Communications
Marketing
Manage essays Human Rights Essay Contest
• Develop an annual theme
• Develop age categories
Liaison Comments: The commission will hold an essay contest. They will develop the framework for the contest including a theme, entry
categories, award, etc.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Transgender Rights – Educational presentation or other efforts to ensure welcome and safe environment for all within the city
Recognition for Community Members whose work addresses issues of racism (e.g., an MLK Award)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June
Council Comments:
Board/Commission: Park Board
2017 Annual Work Plan Proposal
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2017 $0 Ann Kattreh – 40 hours
Arden Park Natural Resource Plan
Liaison Comments: Eileen McAwley and Julie Strother have volunteered to participate in this planning process. The process is being led by the City of
Edina Engineering Department along with a partnership with the Minnehaha Creek Watershed District.
City Manager Comments:
Progress Report:
Initiative Council Charge
☒ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility July 2017 $0 Susan Faus – 20 hours
Marketing Initiative with City Communications Department
Liaison Comments: Park Board members will provide input on the Parks & Recreation page of the website during website design.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2017 $0 Ann Kattreh – 160 hours, Susan
Faus, 100 hours & Janet Canton - 40
hours, Park Maintenance – 20 hours Braemar Park Master Plan
Liaison Comments: A master plan of Braemar Park will be completed in 2017. This master plan will encompass Nordic ski, mountain bike, snow shoe, and
walking trails and extensive buckthorn removal and tree replacement in addition to other recreational opportunities.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Oct. 2017 $0 Ann Kattreh – 160 hours, Susan
Faus, 100 hours & Janet Canton - 40 Fred Richards Master Plan
hours, Park Maintenance – 20 hours
Liaison Comments: Complete a master plan of Fred Richards Park. Project will begin in November or December of 2016 and will be completed in Q3 2017.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility July 2017 $0 Susan Faus – 120 hours, Janet
Canton – 40 hours, Ann Kattreh – 40
hours Park Signage Replacement Project
Liaison Comments: Park Board will assist with sign design and final selection. Board will be asked to provide review and comment to the City Council.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes):
Council Comments:
Board/Commission: Planning Commission
2017 Annual Work Plan Proposal
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 2017 No. Yes. Planning Staff spends the majority
(over 80%) of its time in support of land
use applications brought before the
planning commission and city council.
This includes meeting with applicants,
preparing staff reports, answering
questions from the public, preparing for
and attending meetings, and project
follow up to ensure compliance.
The Planning Commission is responsible to review all Land Use
applications submitted to the City of Edina. Land Use applications
include: Variances; Site Plan Review; Sketch Plan Review; Conditional
Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and
Comprehensive Plan Amendments.
To accomplish this responsibility the Planning Commission meets
twice per month, on the second and fourth Wednesday of the
month. The Planning Commission typically reviews 3-4 of the above
requests each agenda.
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility December 31, 2018 Yes. Included in the
CIP
Yes. This will require many hours of
preparation and work scheduling and
attending meetings. Staff will
coordinate with the PC Chair and
planning consultants and provide
background information as the plan
moves through the process. The
Comprehensive Plan Update is
anticipated to take up a lot of staff time
in the next two years.
Comprehensive Plan Update. Update required every 10 years by the
Metropolitan Council. The update will include mini small area plans
for all areas not completed in the current Comprehensive Plan. That
includes: 50th & France, Grandview, Southdale Area, 70th and Cahill,
44th and France.
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
Liaison Comments:
City Manager Comments:
Progress Report:
Board/Commission: Transportation Commission
2017 Annual Work Plan Proposal
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility July 2017 $30,000 40 hours
Support and guide the engagement process for, and potential study
of, passenger rail in Edina.
Liaison Comments: The ETC anticipates aspects of the 2016 Initiative #8 continuing into 2017. Budget and staff support is based on the ETC’s desire to
hire a consultant to lead the public engagement process. The engineering department budget and work plan does not include this item.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 None
Provide input to staff on the 2018 Comprehensive Plan Update and
assist with the preparation of the Pedestrian and Bicycle Plan.
Liaison Comments: The Pedestrian and Bicycle Master Plan will be part of the transportation chapter of the comprehensive plan.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October 2017 None 8 hours
Review the current redevelopment process and recommend
revisions to city code and the transportation impact analysis process
to better implement Living Streets.
Liaison Comments: The ETC would like to work with the Planning Commission on this initiative.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing None
Review and comment on transportation projects in the Capital
Improvement Plan, mill and overlay/seal coat projects, and monthly
traffic safety reports.
Liaison Comments: This item is meant to cover the input the ETC provides engineering staff on our “regular” transportation-related projects. Items such
as this typically take up a portion of the agenda each month.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes):
Council Comments: