HomeMy WebLinkAbout2016-10-18 HRA Work SessionAgenda
Housing and Redevelopment Authority Meeting
City of Edina, Minnesota
Edina City Hall Council Chambers
Tuesday, October 18, 2016
7:00 PM
I.Call to Order
II.Roll Call
III.Approval of Meeting Agenda
IV.Adoption of Consent Agenda
All agenda items listed on the consent agenda are considered routine and will
be enacted by one motion. There will be no separate discussion of such items
unless requested to be removed from the Consent Agenda by a
Commissioner of the HRA. In such cases the item will be removed from the
Consent Agenda and considered immediately following the adoption of the
Consent Agenda. (Favorable rollcall vote of majority of HRA Commissioners
present to approve.)
A.Approve minutes of September 20, 2016 Work Session and September 20,
2016 Regular HRA Meetings
B.Request for Purchase: Professional Services Agreement - 7001 York
Community Engagement and Preliminary Site Planning
C.2017 Calendar of Meetings
V.Adjournment
The Edina Housing and Redevelopment Authority wants all participants to be
comfortable being part of the public process. If you need assistance in the way of
hearing ampli5cation, an interpreter, large-print documents or something else,
please call 952-927-8861 72 hours in advance of the meeting.
Date: October 18, 2016 Agenda Item #: IV.A.
To:Chair & Commissioners of the Edina HRA Item Type:
Minutes
From:Debra A. Mangen, City Clerk
Item Activity:
Subject:Approve minutes of September 20, 2016 Work
Session and September 20, 2016 Regular HRA
Meetings
Edina Housing and Redevelopment
Authority
Established 1974
CITY OF EDINA
HOUSING & REDEVELOPMENT AUTHORITY
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the minutes as presented.
INTRODUCTION:
ATTACHMENTS:
Description
September 20, 2016 HRA Regular Meeting Minutes
September 20, 2016 HRA Work Session Minutes
Page 1
MINUTES
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
SEPTEMBER 20, 2016
8:48 P.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 8:48 P.M.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair Hovland.
III. APPROVAL OF MEETING AGENDA
Motion made by Commissioner Swenson seconded by Commissioner Stewart approving
the Meeting Agenda.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Commissioner Swenson seconded by Commissioner Stewart approving the consent
agenda as follows:
IV.A. Approve minutes of September 7, 2016 HRA Work Session and September 7,
2016 Regular HRA Meeting
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
V. HENNEPIN COUNTY LIBRARY – JOINT POWER AGREEMENT FOR REDEVELOPMENT
PLANNING
Economic Development Manager Neuendorf explained that Hennepin County officials anticipate
several changes at the Regional Services site at 7001 York Avenue. Originally constructed in
1971, this facility has been expanded five times to include a service center and district court in
addition to the library. The court functions were in need of security upgrades and the potential
restoration of the aging building was estimated to cost $16 million. In order to best utilize
County resources, alternatives have been sought to locate this services in more efficient and
modern facilities.
The “service center” function relocated to Southdale Center Mall earlier in 2016 and the “district
court” function was proposed to relocate to a new building on the City of Bloomington Civic
Campus. The County has committed to retaining a regional library in the Southdale area and
intends to redevelop the site to include a new public library in addition to other complementary
uses on the 8-acre site. Hennepin County has requested the Edina Housing and Redevelopment
Authority (HRA) coordinate the preliminary planning effort for this site. Mr. Neuendorf presents
a Joint Powers Agreement (JPA) outlining the scope of work to be performed and the means by
which the Edina HRA would be reimbursed. Based on the shared interest in this site and the
eventual need for re-zoning, he stated staff it would be strategic to conduct a preliminary
planning exercise before any proposals for development are received. Early input from
Minutes/HRA/September 20, 2016
Page 2
stakeholders, neighbors, market leaders and City officials are intended to identify priorities and
concerns so that the real estate community is clearly aware of the preferred direction for this
property.
Mr. Neuendorf noted the publicly-owned property was in Edina, but was located at the
municipal border of Edina and Richfield. Therefore, the preliminary planning would incorporate
suggestions from residents and owners of both cities.
Following a brief discussion, Commissioner Staunton made a motion, seconded by
Commissioner Swenson approving the Joint Powers Agreement between Hennepin
County and the Edina HRA for Redevelopment Planning of the Hennepin County Library
site.
Ayes: Brindle, Staunton, Stewart, Swenson, Hovland
Motion carried.
VI. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 8:53 P.M.
Respectfully submitted,
Scott Neal, Executive Director
Page 1
MINUTES
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
SEPTEMBER 20, 2016
5:35 P.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 5:30 p.m.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Staunton, Stewart, Swenson and Chair
Hovland.
Edina City Staff attending the meeting: Kelly Dumais, City Management Fellow; Debra Mangen,
City Clerk; Chad Millner, Engineering Director, Scott Neal, City Manager; Bill Neuendorf,
Economic Development Manager; and Lisa Schaefer, Assistant City Manager.
III. PROJECT UPDATES
Economic Development Manager Neuendorf provided the following project updates for
discussion purposes: 1) “For Sale” sign placed on 3930 W 49 ½ Street and a Request for
Proposals was issued for the same address. The RFP also included the North Parking
Garage located at 3926-40 West 49 ½ Street. Responses are due September 30, 2016;
2)The former site of the Hooten Cleaners has been kept in case any business needed a
temporary location during redevelopment. 3) Discussed possible scenarios for
redevelopment of 4416 and 4500 Valley View road. Council gave direction to staff
regarding moving forward; 4) 66 West Apartments made first TIF payment July 2016 with a
second and final payment anticipated in the spring of 2017. Project completion
anticipated late summer 2017; 5) Greater Southdale area discussed. Working group
anticipates completion of work by December 31, 2016. Staff working to coordinate
improvements in the 66th and York area with Hennepin County. HRA and Hennepin
County Joint Powers Agreement for Redevelopment Planning Assistance. Ad hoc Advisory
Task Force suggested to help evaluate proposals for re-development with final decision by
Hennepin County subject to City approvals required. 6) Grandview District Redevelopment
– staff will review all public input to date and craft a new concept for review by the Council.
Status of former Public Works site, consultants preparing conceptual study for Grandview
Green; 7) Pentagon Park Progress noted; and 7) Southeast Edina project area site search for
affordable housing on hold due to pocket-veto of 2016 Tax Bill.
IV. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 6:21 p.m.
Respectfully submitted,
Minutes/HRA/July 19, 2016
Page 2
Scott Neal, Executive Director
Date: October 18, 2016 Agenda Item #: IV.B.
To:Chair & Commissioners of the Edina HRA Item Type:
Report / Recommendation
From:Bill Neuendorf, Economic Development Manager
Item Activity:
Subject:Request for Purchase: Professional Services
Agreement - 7001 York Community Engagement and
Preliminary Site Planning
Action
Edina Housing and Redevelopment
Authority
Established 1974
CITY OF EDINA
HOUSING & REDEVELOPMENT AUTHORITY
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Approve the Professional Services Agreement with HGA and authorize staff to begin the work.
INTRODUCTION:
This contract for professional services is related to the Edina HRA's role as development planning manager for the
Hennepin County Library site at 7001 York Ave. HGA Architects and Planners were selected for this work based
on their expertise, experience and cost. Hennepin County will reimburse the HRA for the cost of this work in
accordance with the recently approved Joint Powers Agreement.
ATTACHMENTS:
Description
Req for Purchase - HGA for 7001 York prelim
7001 York - Prof Serv Agr HGA
HGA proposal
City of Edina • 4801 W. 50th St. • Edina, MN 55424
October 18, 2016
Members of Edina Housing and Redevelopment Authority
☒
☐
Bill Neuendorf, Economic Development Manager
Professional Services Agreement - 7001 York Community Engagement and Preliminary
Site Planning
August 30, 2016 N / A
LHB, Inc.
Leo Daly
HKGi
HGA Inc.
Perkins + Will
Withdrew Proposal ($13,816)
$16,200
$21,320
$21,700
$21,900
Recommended Quote or Bid:
Hammel, Green and Abrahamson, Inc. (HGA) $21,700
Information/Background:
This contract for professional services is related to the Edina HRA's role as development planning
manager for the Hennepin County Library site at 7001 York Ave.
A multi-disciplined firm is needed to conduct the initial public engagement sessions and to prepare
preliminary concept plans for inclusion in future outreach to the real estate development community.
Several local planning and architectural firms were invited to submit proposals to this work. Five
firms submitted proposals.
After discussion with Hennepin County staff, HGA, Inc. are recommended for this work based on
their expertise in mixed-use developments and public facilities, their experience in Edina and
elsewhere in Hennepin County and their cost.
Hennepin County will reimburse the Edina HRA for the cost of this work in accordance with the
recently approved Joint Powers Agreement.
Professional Service Agreement – HGA 189419v1
7001 York Ave Preliminary Redevelopment Planning Page 1
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this ________ day of ___________________, 2016, by and between the
EDINA HOUSING AND REDEVELOPMENT AUTHORITY, a public body corporate and politic
under the laws of the State of Minnesota ("HRA") and HAMMEL, GREEN AND ABRAHAMSON,
INC., a Minnesota corporation (hereinafter referred to as "Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The HRA retains Consultant for 7001 York redevelopment and
site planning in accordance with the contract documents.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents," all of which shall be taken together as a whole as the contract between the parties as
if they were set verbatim and in full herein:
A. This Professional Services Agreement
B. Consultant’s proposal for City of Edina and Hennepin County 7001 York
redevelopment and site planning dated August 24, 2016
In the event of conflict among the provisions of the Contract Documents, the order in which they are listed
above shall control in resolving any such conflicts with Contract Document “A” having the first priority and
Contract Document “B” having the last priority.
3. COMPENSATION. The HRA shall pay the Consultant and the Consultant shall accept as
payment a fixed fee of $20,800.00 and reimbursable expenses not to exceed $900.00 inclusive of taxes and
all other charges (the “fee”). This fee shall not be adjusted if the estimated hour to perform a task, the
number of required meetings, or any other estimate or assumption is exceeded. The HRA shall make
payments on the basis of work performed upon receipt of an invoice from the Consultant. Payment shall
be made by the HRA within thirty five (35) days of receipt of an invoice unless the invoice is disputed.
4. COMPLETION DATE. The Consultant’s work under this Agreement must be
completed on or before August 1, 2017.
5. OWNERSHIP. All reports, plans, models, software, diagrams, analyses, and
information generated in connection with performance of this Agreement shall be the property of the
HRA. The HRA may use the information for its purposes. The HRA shall be the copyright owner of the
web site design, and other systems and products provided to the HRA by the Consultant pursuant to this
Professional Service Agreement – HGA 189419v1
7001 York Ave Preliminary Redevelopment Planning Page 2
Agreement. The HRA shall have all common law, statutory and other reserved rights, in addition to the
copyright.
6. CHANGE ORDERS. All change orders, regardless of amount, must be approved in
advance and in writing by the HRA. No payment will be due or made for work done in advance of such
approval.
7. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided.
8. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and
diligence in the performance of the services as is ordinarily possessed and exercised by a professional
consultant under similar circumstances. No other warranty, expressed or implied, is included in this
Agreement. HRA shall not be responsible for discovering deficiencies in the accuracy of Consultant’s
services.
9. INDEMNIFICATION. Consultant shall indemnify and hold harmless the HRA, its
officers, agents, and employees, of and from any and all claims, demands, actions, causes of action,
including costs and attorney's fees, arising out of or by reason of the execution or performance of the
services provided for herein and further agrees to defend at its sole cost and expense any action or
proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder.
10. INSURANCE. Consultant shall secure and maintain such insurance as will protect
Consultant from claims under the Worker’s Compensation Acts, and from claims for bodily injury, death,
or property damage which may arise from the performance of services under this Agreement. Such
insurance shall be written for amounts not less than:
Commercial General Liability $1,000,000 each occurrence/aggregate
Professional Liability $1,000,000 each claim
The HRA shall be named as an additional insured on the general liability policy. Before commencing work
the Consultant shall provide the HRA a certificate of insurance evidencing the required insurance coverage
in a form acceptable to HRA.
11. INDEPENDENT CONTRACTOR. The HRA hereby retains Consultant as an
independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an
employee of the HRA and is free to contract with other entities as provided herein. Consultant shall be
responsible for selecting the means and methods of performing the work. Consultant shall furnish any and
all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement.
HRA and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant
or any of Consultant's agents or employees are in any manner agents or employees of the HRA. Consultant
Professional Service Agreement – HGA 189419v1
7001 York Ave Preliminary Redevelopment Planning Page 3
shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers
compensation payments, unemployment compensation payments, withholding amounts, and/or self-
employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation.
12. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided
under this Agreement without the express written consent of the HRA. Consultant shall comply with
Minnesota Statute § 471.425. Consultant must pay subcontractor for all undisputed services provided by
subcontractor within ten days of Consultant’s receipt of payment from HRA. Consultant must pay
interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not
paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of
$100 or more is $10.
13. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed
in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue
shall be in the District Court of the State of Minnesota for Hennepin County
14. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply
with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all
data provided by the HRA pursuant to this Agreement, and (2) all data, created, collected, received, stored,
used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the
provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies
of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a
request to release data, Consultant must immediately notify HRA. HRA will give Consultant instructions
concerning the release of the data to the requesting party before the data is released. Consultant agrees to
defend, indemnify, and hold HRA, its officials, officers, agents, employees, and volunteers harmless from
any claims resulting from Consultant’s officers’, agents’, HRA’s, partners’, employees’, volunteers’,
assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph
shall survive the cancellation or termination of this Agreement.
15. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any
copyright or software license by reason of the use or adoption of any software, designs, drawings or
specifications supplied by it, and it shall hold harmless the HRA from loss or damage resulting
therefrom.
16. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires,
or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or
copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal
agreement with the patentee or owner and a copy of said agreement shall be filed with the HRA. If no
such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the HRA
from any and all claims for infringement by reason of the use of any such patented designed, device,
material or process, or any trademark or trade name or copyright in connection with the services agreed
Professional Service Agreement – HGA 189419v1
7001 York Ave Preliminary Redevelopment Planning Page 4
to be performed under the Contract, and shall indemnify and defend the HRA for any costs, liability,
expenses and attorney's fees that result from any such infringement.
17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein,
without the written consent of the other party.
18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement
shall not affect, in any respect, the validity of the remainder of this Agreement.
19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties relating to the
subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise
provided herein.
20. TERMINATION. This Agreement may be terminated by the HRA for any reason or for
convenience upon written notice to the Consultant. In the event of termination, the HRA shall pay the
Consultant for completed work.
Dated: _____________________, 2016. EDINA HOUSING AND REDEVELOPMENT
AUTHORITY
BY: _______________________________
James Hovland, Chair
BY: ________________________________
Ann Swenson, Secretary
HAMMEL, GREEN AND ABRAHAMSON, INC.
Dated: _____________________, 2016.
BY: _______________________________
Name: __________________________
Title: ___________________________
PROPOSAL FOR CITY OF EDINA AND HENNEPIN COUNTY
7001 YORK REDEVELOPMENT AND SITE PLANNING
Hammel, Green and Abrahamson, Inc.
HGA Architects and Engineers, LLC
HGA Architects and Engineers, LLP
HGA Mid Atlantic, Inc.
420 North 5th Street, Suite 100 | Minneapolis, Minnesota 55401
Telephone 612.758.4000 | Facsimile 612.758.4199
www.hga.com
August 24, 2016
Bill Neuendorf
Economic Development Manager
City of Edina
4801 West 50th Street
Edina, Minnesota 55424
Re: City of Edina and Hennepin County
7001 York Redevelopment and Site Planning
Dear Bill,
Success for Edina will be based on meaningful community engagement that will reflect the voices of the
community. Success will be a concept design that is based in market potential with broadly held public
support. Success will be a development report that will guide future engagement with developers in a
way that best advances the needs and desires of the community.
Our approach is to engage people in a sincere and open dialogue so that everyone feels that their
input is heard and respected. We will draw out the aspirations of residents and facilitate an organized
process that will lead to consensus and informed decision making. Our design process and engagement
with communities encourages collaboration, imagination and visioning on accelerated timelines.
Highlights of Our Team and Approach:
}Victor Pechaty’s engaging style and experience with community planning and engagement
}Experience with library design in a mixed use environment
}Understanding of Edina civic culture through community involvement on the Grandview Site
}Balancing everyone's needs in the community
We have assembled a high-performance team of design professionals who offer experience in
community engagement, mixed use, retail and library design. Our ability to create a
publically-supported conceptual site design, combined with an artful approach and commitment to
innovation, will help us bring beautiful and inspiring possibilities to reality.
You have an amazing opportunity on this block and the potential to integrate it into the increasingly
pedestrian and public realm in the ‘south of Southdale’ neighborhood. We understand the
programmatic and technical requirements for the 7001 York Avenue. With in-house conceptual cost
estimating we can bring a dynamic, mixed-use life to the site and a model development for Edina.
HGA would be delighted to partner with the city to explore the possibilities and options for the
7001 York Avenue site. If you should have any questions regarding our firm, our work or if you need
additional information, please do not hesitate to call. Thank you for your consideration.
Sincerely,
Mia Blanchett, AIA, LEED AP BD+C
Vice President
Victor Pechaty, AIA
Vice President
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01 FIRM INTRODUCTION
03 PROJECT TEAM
06 SIMILAR PROJECTS
07 PROJECT APPROACH
12 PROPOSED FEES
}HGA ARCHITECTS AND ENGINEERS
Hammel, Green and Abrahamson, Inc. (HGA), is a nationally
ranked, full-service architecture, engineering and planning firm
with offices in Minneapolis and Rochester, Minnesota; San
Francisco, San Jose, Sacramento and Los Angeles, California;
Milwaukee, Wisconsin and Washington, D.C. In 1953, founding
Principals Richard Hammel, Curt Green and Bruce Abrahamson,
established HGA’s precedents for innovation, collaboration,
design excellence and responsiveness to clients which continue
to inspire us today.
With more than 700 architects, engineers, interior designers,
landscape architects and allied professionals, our employee-
owned corporation is organized into interdisciplinary practice
groups offering a portfolio of designs for government, corporate,
healthcare, arts, community and education clients.
HGA’s Public Corporate Practice Group specializes in the
evaluation, planning and design of specialized public facilities
including libraries, retail, residential and hospitality spaces. HGA
seeks to tell the unique story of each client with which we work
and applies its industry knowledge and expertise to understand
our clients’ strategic goals. To achieve this, we customize our
approach to each individual community. Our design team allows
us the ability to focus on this goal while drawing on our large
firm resources such as in-house specialty engineering, interiors
and landscape architecture departments.
HGA gives the personalized service that a small firm provides,
coupled with highly specialized staff and resources that a large
full-service firm offers. At HGA, all building design disciplines
are located under one roof. The result is seamless coordination
of design, planning and engineering services, and ultimately
better solutions for our clients.
2
}HGA MINNEAPOLIS STAFF
123 ARCHITECTURE 26 INTERIOR DESIGN 22 ELECTRICAL ENGINEERING 22 STRUCTURAL ENGINEERING
35 MECHANICAL ENGINEERING 05 CIVIL ENGINEERING 06 LANDSCAPE ARCHITECTURE 08 SPECIFICATIONS
03 COST ESTIMATING 10 COMPUTER/IT 67 ADMINISTRATIVE 327 TOTAL 86 LEED ACCREDITED PROFESSIONALS
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}LEADERSHIP TEAM AND PUBLIC ENGAGEMENT PROCESS
The team leadership for the Public Engagement and Site
Planning consists of highly qualified individuals who have
experience working with cities on similar projects. Victor
Pechaty, Mia Blanchett, Amanda Henderson and Kenny Horns
have a successful history working together and bring diverse
experience and complementary skills to set the 7001 York
Avenue project on the path for success.
Prior to Public Engagement meeting #1, Victor Pechaty will
propose engagement and facilitation tools and techniques to City
and County staff for consideration. Based upon which techniques
are selected by staff for the Public Engagement meeting, Victor,
Mia and Amanda will present the selected tools and techniques
at the meetings, and will facilitate conversations and draw-
out comments from the attendees. Victor will lead the main
conversation and Mia and Amanda will facilitate small group
discussions and document the overall input from the community.
Minutes and documentation from the meetings can be routed or
posted to the community website if desired.
Following the two Public Engagement meetings, and a check-
in meeting with City and County staff, conceptual site layouts
will be developed by Victor, Amanda and Mia in collaboration
with civil engineer Kenny Horns. Priorities, key elements and
especially community input will be highlighted in the site layouts.
Victor and Mia will review the
In Follow-up Public Engagement meeting #3, Victor will guide
the community through the layouts on in a powerpoint and/
or presentation boards format with assistance from Mia and
Amanda. Victor, Mia and Amanda will be available, with City
staff, to answer and respond to any questions the community
may have. Community input gathered at meeting #3 will be
incorporated into the conceptual site layout, and an alternative
option may be developed.
Victor Pechaty will present the preferred concepts to the City
and County officials at the planned Edina Planning Commission,
Edina City Council, City of Richfield and Hennepin County
Commissioners.
Victor Pechaty
DESIGN PRINCIPAL
PUBLIC ENGAGEMENT FACILITATOR | AIA
A senior project designer with 25 years of experience working
through all phases of the design and construction process,
Victor will be responsible for leading the design team and
ensuring that your project vision is fully realized in planning
and design. As a public engagement facilitator, Victor has
extensive experience leading local municipalities and private
sector clients in an inclusive and collaborative consensus
building process. As project designer, Victor's award winning
designs for libraries, residential and retails spaces as well as
community and recreational facilities create meaningful public
connections.
uu SELECTED EXPERIENCE
BROADWAY AT CENTER | MIXED-USE TOWER WITH HOUSING
Rochester, Minnesota
CITY OF ST. LOUIS PARK | COMMUNITY AND RECREATION
CENTER PROGRAMMING AND MASTER PLANNING
CITY OF EDINA | GRANDVIEW PUBLIC WORK SITE
CITY OF MINNETONKA | GLEN LAKE COMMUNITY CENTER |
WILLISTON RECREATION CENTER*
CITY OF SAINT PAUL | "BE THE MATCH" DEVELOPMENT
SITES
CITY OF WAYZATA | MILL STREET REDEVELOPMENT AND
PARKING STRUCTURE
CITY OF OAKDALE | TANNERS LAKE REDEVELOPMENT
CITY OF BLOOMINGTON | COMMUNITY CENTER NEEDS
ASSESSMENT
RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND
FEASIBILITY STUDY
Shoreview, Minnesota
*PRIOR TO JOINING HGA
uu EDUCATION / AFFILIATIONS
MASTER OF SCIENCE IN ADVANCED ARCHITECTURAL
DESIGN (MSAAD) Columbia University Graduate School of
Architecture, Planning, and Preservation, 1996
REGISTERED PROFESSIONAL Minnesota
Amanda
Henderson
PUBLIC ENGAGEMENT SUPPORT
Amanda's experience planning and organizing complex projects
will be utilized in the public engagement process as she assists
the project team in gathering information, identifying needs,
and outlining key implementation measures for the City of
Edina. Amanda will assist in facilitating community workshops
and other methods of engagement (i.e. survey, interviews)
that can reach out to the broader community, and strengthen
community support for the project. With a focus on design and
technical details and a strong technical aptitude, Amanda will
help to ensure a successful project that responds to the City of
Edina’s needs, project schedule and budget.
uu SELECTED EXPERIENCE
CITY OF COLUMBIA HEIGHTS | REPLACEMENT LIBRARY
Columbia Heights, Minnesota
CITY OF COLUMBIA HEIGHTS | CITY HALL SITE
Columbia Heights, Minnesota
HENNEPIN COUNTY LIBRARY | BROOKLYN PARK LIBRARY
Brooklyn Park, Minnesota
CITY OF GOLDEN VALLEY | COMMUNITY CENTER
ASSESSMENT AND CONCEPT DESIGN
Golden Valley, Minnesota
HENNEPIN COUNTY | ENERGY CENTER FACADE
Minneapolis, Minnesota
RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND
FEASIBILITY STUDY
Shoreview, Minnesota
ANIMAL HUMANE SOCIETY | FACILITIES MASTER PLAN
Golden Valley, Minnesota
GSA | DETROIT RIVER INTERNATIONAL TRADE CROSSING
NEW LPOE | Detroit, Michigan
GSA | DERBY LINE LPOE PORT REFRESH | Derby Line, Vermont
uu EDUCATION / AFFILIATIONS
BACHELOR OF FINE ART
North Dakota State University, 2005
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Kenny Horns
CIVIL ENGINEER | PE, LEED AP BD+C
Kenny has over 30 years of diverse experience as a project
manager, project, design and field engineer as well as
engineering liaison on a variety of site development and
infrastructure projects. He prepares site plans with careful
attention to regulatory requirements and processes that can
impact project schedules and budgets. His project experience
includes site infrastructure evaluations, planning and zoning
compliance, storm water management, street and highway
design and utility systems; as well as feasibility reports,
environmental assessment worksheets and permit applications.
uu SELECTED EXPERIENCE
WHITETAIL WOODS REGIONAL PARK
Dakota County, Minnesota
MINNESOTA ZOO
Bison Holding Facility
Apple Valley, Minnesota
MINNESOTA TWINS BALLPARK
Minneapolis, Minnesota
MARSHALL AREA YMCA
Marshall, Minnesota
WALKER ART CENTER EXPANSION
Minneapolis, Minnesota
HENNEPIN THEATER DISTRICT STREETSCAPE
Minneapolis, Minnesota
uu EDUCATION / AFFILIATIONS
BACHELOR OF SCIENCE, CIVIL ENGINEERING
University of Minnesota
PROFESSIONAL ENGINEER
Minnesota and 40 other states
LEED ACCREDITED PROFESSIONAL
Building Design and Construction
Mia Blanchett
PROJECT MANAGER | AIA, NCARB, LEED AP BD+C
Mia immerses herself in an interactive team process that
will address the City of Edina’s goals in the spirit of open
communication. A skillful manager, Mia will work closely
with City stakeholders, Hennepin County, neighborhood and
community participants, and the development community as
she applies her knowledge of planning, local municipalities and
design to develop consensus. In order to set the stage for a
future successful project, the results of the study will propose
plans and ideas based on learnings from the community.
With over 20 years of experience, Mia believes in the value
of providing to clients timely, clear and accurate information
for the best early decisions, setting the course early on in the
project to provide a smooth process and maximize success of
the future project.
uu SELECTED EXPERIENCE
RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND
FEASIBILITY STUDY
Shoreview, Minnesota
CITY OF WAYZATA | MILL STREET REDEVELOPMENT AND
PARKING STRUCTURE
HENNEPIN COUNTY LIBRARY | BROOKLYN PARK LIBRARY
Brooklyn Park, Minnesota
RAMSEY COUNTY LIBRARY | NEW BRIGHTON LIBRARY
New Brighton, Minnesota
RAMSEY COUNTY | HUMAN SERVICES SERVICE CENTER
FEASIBILITY AND RENOVATION
Saint Paul, Minnesota
SURLY BREWING COMPANY | DESTINATION BREWERY
Minneapolis, Minnesota
uu EDUCATION / AFFILIATIONS
BACHELOR OF ARCHITECTURE
University of Minnesota
REGISTERED ARCHITECT
MN, ND, WI
LEED ACCREDITED PROFESSIONAL
Building Design and Construction
AMERICAN INSTITUTE OF ARCHITECTS
Member
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A MILWAUKEE PUBLIC LIBRARY | East Branch Library, Mixed-use, Housing, Retail Development B HENNEPIN COUNTY LIBRARY |
Brooklyn Park Library C CITY OF ST. LOUIS PARK | Community and Recreation Center Programming and Master Planning D CITY OF
WAYZATA | Mill Street Redevelopment and Parking Structure E RAMSEY COUNTY LIBRARY | Shoreview Library Feasibility Study and
New Library F CITY OF GOLDEN VALLEY | Community Center Assessment and Concept Design
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PUBLIC ENGAGEMENT AND SITE PLANNING
City of St. Louis Park | Community and Recreation Center
Programming and Master Planning
City of Edina | Grandview Public Work Site
City of Minnetonka
}Glen Lake Community Center
}Williston Recreation Center*
City of Saint Paul | "Be the Match" Development Sites
City of Wayzata | Mill Street Redevelopment and Parking
Structure
City of Oakdale | Tanners Lake Redevelopment
City of Bloomington | Community Center Needs
Assessment
City of Columbia Heights | Community Activity Center
and Feasibility Study
City of Eden Prairie | Eden Prairie Community Center
- Aquatics Programs Feasibility Study and Aquatics
Addition
City of Golden Valley | Community Center Assessment and
Concept Design
City of Shakopee | Community Center Addition and
Renovation Concept Design
V3/George Group North | 10-Story Housing and Sports
Performance Facility, Mixed-Use Development
Ramsey County Library | Shoreview Library Feasibility
Study and New Library
Hercules Public Library | Hercules, California
San Jose Public Library | Multiple Locations Feasibility
Studies | San Jose, California
Fitchburg Public Library | Fitchburg, Wisconsin
Tulsa City - County Library | Facilities Master Plan
Tulsa, Oklahoma
*Work performed by Victor Pechaty prior to joining HGA
LIBRARY AND LIBRARY MIXED-USE
Hennepin County Library | Brooklyn Park Library
City of Columbia Heights | Columbia Heights Library
Ramsey County Library | Shoreview Library
Ramsey County Library | Maplewood Library
Ramsey County Library | New Brighton Library
Brambleton Mixed-use development and Library |
Loudoun County, Virginia |
Milwaukee Public Library | East Branch Library, Mixed-
use, Housing, Retail Development
Milwaukee Public Library | Mitchell Street Branch,
Mixed-use Development
Village of Egg Harbor | Cowles Community Center and
Library | Egg Harbor, Wisconsin
MIXED-USE DEVELOPMENT
Broadway at Center | 24-Story Mixed-use Tower with
Housing, Hotel, Retail and Conferencing | Rochester,
Minnesota
Marine Terminal Building | 5-Story Mixed-Use Office,
Retail and Housing | Milwaukee, Wisconsin
South Water Works | 4-Story Mixed-Use Housing, Office,
Retail | Milwaukee, Wisconsin
Aperture Apartments at the North End | 4-Story Mixed-
Use Housing and Retail | Milwaukee, Wisconsin
Domus | 6-Story Mixed-Use Office, Retail and Housing |
Milwaukee, Wisconsin
Eleven25 at Pabst | 3-Story Mixed-Use Housing, Retail,
Classrooms, Fitness, Hotel | Milwaukee, Wisconsin
88Nine Radio Milwaukee | Offices and Retail | Milwaukee,
Wisconsin
Similar Projects
PROJECT UNDERSTANDING
The City of Edina and Hennepin County are partnered on an
initial planning effort at 7001 York Avenue, the current site
of Southdale Library. Redevelopment of this site presents
a signature opportunity for a mixed-use development that
includes a new and updated Hennepin County Library paired
with mixed-use programs that bring the highest and best use to
this prominent location.
The goals of the current planning effort include the following:
1. Facilitate an interactive public engagement process that
invites input, ideas, and vision for site redevelopment from a
variety of stakeholders.
Project Approach
2. Develop options for mixed-use programming on the site and
create site plans and 3/D diagrams illustrating potential site
layouts
3. Refine preferred option based on continued public and staff
input and provide quantitative program (site area, potential
areas for each program use, parking metrics, relevant planning,
zoning, and engineering considerations, etc.)
4. Provide final report of findings for inclusion in Development
RFP to be issued in Spring, 2017
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PROJECT APPROACH
Visioning
Facilitate an interactive public engagement process that invites
input, ideas, and vision for site redevelopment from a variety
of stakeholders. Stakeholders include, but are not limited to:
City staff, community members, and Council representatives
from the City of Edina. Staff and leaders from Hennepin
County departments and Hennepin County Libraries, City staff,
leaders, and community members from the City of Richfield, and
representatives from the real estate development community.
HGA has extensive experience in providing similar public
engagement processes for several Twin Cites metro municipalities
and counties. Similar efforts have focused on a variety of program
types including: public libraries, community/recreation centers,
urban design, parking infrastructure, lakefront redevelopment,
and mixed-use facilities. We are able to deploy a variety of tools
in a public forum to invite participation and full engagement
of stakeholders. Specific tools and techniques to be shared
and vetted in the City and County on preparation for public
engagement events will be reviewed and selected in consultation
with the City and County.
Program Options
Using information gathered from public engagement forums
and City/County staff and leaders, HGA will prepare site and
space programs for at least three mixed-use options for the
site. Programs will be expressed in quantitative metrics of net
and gross square footage, number of stories, associated parking
requirements, etc. The program options will evolve concurrently
with site test fit studies.
HGA also brings prior experience with Hennepin County
Libraries and is prepared to work the HCL team to create a
general program scope (or adaption of existing program models)
to serve as the planning basis for the integration of a new HCL
on the site.
Potential mixed-use programming, with input from the real
estate development community and City/County staff, will be
evaluated through the lens of business performance and success.
A successful outcome on the 7001 site must consider a best-
value blend of uses that draws library patrons and users to each
program represented in the development at operational costs
that support an overall business pro-forma.
Images (this page): Edina Grandview Public Participation Boards
Site Planning Options
The 7001 York site calls for a unique approach and consideration
given the proposed mixed-use nature of the project. Transcending
typical two-dimensional site planning, each program and site
option will require three dimensional considerations to find the
“highest and best use” interconnection of mixed-use programs.
Images (this page) Left: Eden Prairie Community Center Aquatics Programs Feasibility Study and Aquatics Addition Options;
Right: City of St. Louis Park Community and Recreation Center Programming and Master Planning
(Opposite Page) Left: Edina Grandview Site Options;
Right: St. Paul Be the Match Site Fit Plans
Beyond evaluating spatial opportunities and limitations of the
site, each design alternative will also consider programmatic
synergies between programs/uses, operational efficiencies,
opportunities for sustainable technologies, and business/pro-
forma advantages of one option over another. This approach
acknowledges and supports the notion that successful
development on this site depends on a combination of factors.
Finding and maximizing program synergies between the new
library and adjacent mixed-use programs will be an area of
focus.
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Consensus and Conclusions
While each public engagement process is customized to the
unique needs of each client, HGA suggests a three-tier model
of engagement to insure broad input and listening to all
stakeholders while building toward consensus and resolution,.
The three tiers are as follows:
1. Input: This tier solicits a broad range of input from all
stakeholders. This layer of input invites broad participation
and intent listening/documentation on the consultant’s part.
The input is collected through community forums and small
group meetings with groups of users representing particular
departments or interests.
2. Review/Edit/Recommend: HGA tracks all input and seeks to
identify areas of commonality and consensus. A summary
of input received and trends observed are reported to a
“Steering Committee” of staff leaders from the City and
County. In this tier, the Steering Committee helps to edit all
input into defined program areas and provides direction to
the consultant team on program options and overall project
scope. The Steering Committee receives and reviews the draft
mixed-use programs and site planning/massing studies in
preparation for community and stakeholder review.3. Approve/Adopt: As the consultant team and Steering
Committee refines site planning/massing options based on a
second layer of input from stakeholders, a preferred option
emerges that is recommended to a decision making body
(Edina City Council and Hennepin County Commissioners)
for approval and inclusion into a future development RFP.
This process is intended to align with and reinforce the Scope
of Services document provided for this project. HGA remains
flexible to adjust and customize the details of the Public
Engagement and Site Planning process
Final Report
The Public Engagement and Site Planning process is formatted
into a final report insuring that all research, input, design
options, and final deliverables are gathered into a single, easily
accessible location.
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Proposed Fees
We understand the fundamental and pre-planning nature of
the community engagement phase for future development
on the 7001 York site. The engagement with the Public from
Edina, Richfield and surrounding areas within Hennepin
County will be broad, open, honest, and accessible. We present
a very approachable team, and understand the importance of
drawing out broad participation and encouraging courageous
conversation. We provide active listening and present the results
from listening back to the community so that participants
recognize that they have been heard, and consider themselves
part of the development. Our goals are to achieve as much
participation as possible from a wide variety of stakeholders
with a focus on age, racial, economic and geographic diversity;
and that the community acknowledges that their thoughts and
ideas have been heard, and know that the future development
on the site is rooted in community input – which is a crucial
foundation for the success of the future development.
The site planning will be fundamental, showing general site
planning principals and massing, rather than detailed design, to
set the direction for the development proposals.
SERVICES TEAM MEMBERS FEE
Preparation for and facilitation of Public Engagement meetings #1 and #2 (anticipated scope
of services items 1 – 3)
DELIVERABLES
• Work with staff to discuss and select from variety of public engagement tools and techniques
• Draw out, gather and document input from a wide diversity of stakeholders
Victor Pechaty
Amanda Henderson
Mia Blanchett
$5,600
Develop and present conceptual site layouts (anticipated scope of services items 4 - 6)
DELIVERABLES
• Meet with city and county team to review input received, benchmarking, identify priorities,
consensus around key elements
• Create conceptual site layouts combined with trends and planning principles, review with
staff in preparation for meeting #3
• Site layouts will identify general massing, show community input and consensus, highlight
opportunities and show highest and best use of the site
$8,200
Public Engagement meeting #3 (anticipated scope of services item 7 - 8)
DELIVERABLES
• Incorporate comments from public meeting #3, create alternate plan
• Meet with staff to review plan and alternate
• Prepare presentation documents
$5,400
Present concept to City and County officials and provide electronic renderings and
documentation (anticipated scope of services item 9-10)
DELIVERABLES
• Public meetings: Edina Planning Commission, Edina City Council, City of Richfield,
Hennepin County Commissioners
• Provide all electronic documentation for inclusion into developer RFQ/RFP
$1,600
TOTAL PROFESSIONAL SERVICES (LUMP SUM) $20,800
REIMBURSABLE EXPENSE ALLOWANCE (NTE) $900
HOURLY RATES
Victor Pechaty, Public Engagement Facilitator / Project Designer $185.00
Amanda Henderson, Public Engagement Support $100.00
Mia Blanchett, Project Manager $180.00
Kenny Horns, Civil Engineer $175.00
Support Architect $88.00
14
MINNEAPOLIS MILWAUKEE ROCHESTER SACRAMENTO SAN FRANCISCO SAN JOSE LOS ANGELES WASHINGTON, DC
Date: October 18, 2016 Agenda Item #: IV.C.
To:Chair & Commissioners of the Edina HRA Item Type:
Report / Recommendation
From:Debra A. Mangen, City Clerk
Item Activity:
Subject:2017 Calendar of Meetings Action
Edina Housing and Redevelopment
Authority
Established 1974
CITY OF EDINA
HOUSING & REDEVELOPMENT AUTHORITY
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Adopt the 2017 Calendar of HRA Meetings as presented.
INTRODUCTION:
The Edina HRA will hold a work session meeting at 5:30 p.m. the second meeting of each month. The HRA will
hold a regular meeting following every regularly scheduled City Council meeting.
ATTACHMENTS:
Description
2017 Draft Calendar of Meetings
2017 CITY OF EDINA COUNCIL AND ADVISORY BOARDS AND COMMISSIONS
MEETINGS, HOLIDAYS, DAYS OF RELIGOUS OBSERVANCE AND ELECTION DATES
Holidays City Council Nite to Unite Pln Comm Trns Comm Park Board
Indicates a religious holiday's observance Election Day
HP Board Health Comm Human R/R Comm E& E Comm Arts & Culture Comm
JANUARY FEBRUARY MARCH
S M T W T F S S M T W T F S S M T W T F S
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S M T W T F S S M T W T F S S M T W T F S
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OCTOBER NOVEMBER DECEMBER
APRIL MAY JUNE
JULY AUGUST SEPTEMBER
Draft Meeting Schedule for 2017 Dates Subject to Change
Revised 10/10/2016
Council Adopted Proposed for September 20, 2016