HomeMy WebLinkAbout2017-01-04 City Council Work Session Minutes MINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
JANUARY 4, 2017
5:32 P.M.
Mayor Hovland called the work session of the Edina City Council to order at 5:32 p.m.
ROLL CALL
Answering roll call was: Members Brindle, Staunton, Stewart, Member Elect Fischer, and Mayor
Hovland.
Edina City Staff attending the meeting: Jennifer Bennerotte, Communication & Technology Services
Director; Scott Denfeld, Video Production Coordinator; Kelly Dumais, City Manager Fellow; Ann
Kattreh, Park & Recreation Director; Debra Mangen, City Clerk; Scott Neal, City Manager; Lisa Schaefer,
Assistant City Manager; and Cary Teague, Community Development Director.
FRED RICHARD PARK MASTER PLANNING PROCESS
Parks & Recreation Director Kattreh introduced Terry Minarik and Brad Aldrich from Confluence who
provided an update on the Fred Richards Park Master Planning Process. They outlined the VISION Plan,
proposed schedule, the water delineation of the site, flood management possibilities and public
engagement process for the planning process. Council gave feedback on public input, what concepts
might be considered, importance of adjacency to Regional Trail, desire to include more stakeholders and
the Park Board's involvement in the process.
ADMINISTRATIVE PROCEDURES: BOARDS& COMMISSIONS
Assistant City Manager Schaefer presented the Communication's Department's report regarding the
viewership of the videotaped Boards and Commissions. Director Bennerotte and Coordinator Denfeld
added details on the number of viewers for each meeting in relation to staff hours. Staff and Council
discussed which meetings would be videotaped in the future. In 2017 all Planning Commission and City
Council meetings will be videotaped, with the other Boards continuing to be audiotaped. The
Communication Department will review the metrics after six months.
In addition, Assistant City Manager Schaefer presented some possible changes to Boards and
Commission's policies. The conversation included the number of members on various board, in particular
the School Board Member of the Park Board, possible name change for the Park Board and the possibility
of removing the attendance requirement for joint work sessions with the City Council. Council directed
staff to work with the School District to determine the best practice for keeping open communication
between the two organizations (perhaps a school district staff liaison), the Park Board should opine on
any possible name change and staff should prepare any necessary code change to change the attendance
requirement at work session.
ADMINISTRATIVE PROCEDURES: UPDATE CITY POLICIES
Assistant City Manager Schaefer reviewed possible changes to the Neighborhood Policy approved in 2013
and the Video Production Policy approved in 2009. Project Coordinator Lamon explained items that
would improve accessibility for neighborhoods desiring to register. Neighborhood boundaries were
discussed as well as the importance of good communication with the Neighborhoods.
Assistant City Manager Schaefer noted the changes proposed for the Video Production Policy were
technical in nature.
Minutes/Edina City Council Work Session/January 4, 2017
ADMINISTRATIVE PROCEDURES: COUNCIL CORRESPONDENCE PRACTICES
Assistant City Manager Schaefer reviewed the current practices in place for correspondence in the City
Council packet: correspondence received through Edina Mail and addressed to all the City Council and
paper mail addressed to all City Council members are included in the "Correspondence" in the Council's
packet. Council confirmed they understood this practice and consensus was to leave the practice in
place.
ADJOURNMENT
Mayor Hovland adjourned the meeting at 6:58 p.m.
Respectfully submitted,
4-) ,
Debra A. a' n en, City Cler
Minutes approved by Edina City Council,January 18, 2017.
James B. Hovland, Mayor
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