Loading...
HomeMy WebLinkAbout2016-11-15 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 15, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:02 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Brindle made a motion, seconded by Member Stewart, approving the meeting agenda. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IV. COMMUNITY COMMENT Patti Himes, 5924 Xerxes Avenue, thanked the City for the new sidewalk and retaining wall in her neighborhood. Keith Reittman, 5400 Xerxes Avenue South, expressed concern regarding increased traffic on Xerxes Avenue and requested striping for a pedestrian crossing. Frank Lorenz, 7 15 1 York Avenue South, commented on the recent Larnie Thomas incident and asked the City to consider all sides as it moved forward with the filed lawsuit. V. CONSENT AGENDA ADOPTED Member Staunton made a motion, seconded by Member Brindle, approving the consent agenda as follows: V.A. Approve closed work session and regular meeting minutes of November 15, 2016 V.B. Receive Payment of Claims as Per: Pre-List Dated November 3, 2016 and consisting of 32 pages; General Fund $390,545.62, Police Special Revenue $5,742.00, Pedestrian and Cyclist Safety $176,764.72, Working Capital Fund $525,854.61, PIR Construction Fund $4,771.40, Equipment Replacement Fund $202,609.65, Cando Fund $19.97, Art Center Fund $1,920.83, Aquatic Center Fund $276.12, Golf Course Fund $58,083.09, Ice Arena Fund $10,577.40, Sports Dome Fund $761.22, Edinborough Park Fund $31,336.29, Centennial Lakes Park Fund $8,480.07, Liquor Fund $134,192.56, Utility Fund $352,039.93, Storm Sewer Fund $104,849,47, Risk Mgmt ISF $34,070.34, PSTF Agency Fund $9,883.99, Centennial TIF District $14,186.44, Grandview TIF District $3,088.79, Southdale 2 District $35.26, Payroll Fund $2,764.05; TOTAL: $2,072,853.82 V.C. Adopt Resolution No. 2016-113 Requesting an Advance from Municipal State Aid (MSA) Street Fund V.D. Approve Retaining Wall Agreement V.E. Approve Request for Purchase: Engineering Services for Parklawn Avenue — Final Design and Construction Administration, Awarding the Bid to the Recommended Low Bidder, Short Elliot Hendrickson, Inc. (SEH) in the Amount of$288,1100.00 V.F. Authorize Professional Services, Presidents' Area Sanitary Sewer Rehabilitation Phase 2 Design and Construction Services, Awarding the Contract to Bolton & Menk in a Not-to-Exceed Fixed Fee of$76,300 V.G. Approve Change Order: Contract ENG 16-5 Tracy Avenue Roadway Reconstruction in the Amount of$122,463.00 Page 1 Minutes/Edina City Council/November 15, 2016 V.H. Adopt Resolution No. 2016-117 Final Plant and Development Contract: 7700 France Avenue for Frauenshuh Companies V.I. Approve Request for Purchase: GIS Enterprise Agreement, Awarding the Bid to the Recommended Low Bidder, Environmental Systems Research Institute, Inc. in the Amount of$35,000.00 V.J. Accept Traffic Safety Report of October 7, 2016 Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS None VII. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VII.A. COUNTRYSIDE G NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-427, RESOLUTION NO. 2016-114 —ADOPTED Assistant Engineer Presentation Assistant Engineer Schulze presented the proposed staff-initiated project that would reconstruct Olinger Road from Olinger Boulevard to Vernon Avenue, Grove Circle, Berne Circle, and Sherman Circle. The project would involve narrowing some roadways, changing on-street parking on some roadways, new sidewalks on Olinger Road, new curb and gutter, and upgrading utilities. The overall project cost was estimated at $1,668,765 and funding would be a combination of special assessments, City Utility, and Pedestrian and Cyclist Safety (PACS) funds. The estimated roadway construction cost was $784,370 and would be funded through special assessments at a rate of approximately $14,766 per residential equivalent unit (REU). Utility improvements amount to $794,900 and would be funded through the City's Utility funds. Sidewalk improvements were estimated to cost $89,495 and would be funded through the PACS fund. The Council inquired about Pavement Condition Index (PCI). Mr. Schulze explained the PCI analysis and that Countryside G was rated at 14 and therefore a high priority. Mr. Schulze answered questions of the Council about potential irrigation and pet containment repairs that could arise and how it would be addressed. Mayor Hovland opened the public hearing at 7:22 p.m. Public Testimony Dean Sandberg, 6136 Sherman Circle, addressed the Council. Ann Schulze, 6133 Sherman Circle, addressed the Council. Steve Jensen, 5808 Olinger Road, addressed the Council. John Ehlers, 6117 Sherman Circle, addressed the Council. Member Staunton made a motion, seconded by Member Stewart, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. The Council discussed Sherman Circle selection and how the City combined neighborhoods to optimize costs, clarified the project was not a simple repair, and that curbs were not part of the assessment. The Council explained estimated project costs and how all City residents contributed overall and individually. Mr. Schulze answered questions on Residential Equivalency Units in the current assessment policy, discrepancies the previous versus the current assessment policy relative to corner lots, interest rates, and Page 2 Minutes/Edina City Council/November 15, 2016 the City's AAA bond rating that allowed borrowing at the lowest rate possible, and proposed assessments were estimated at the highest amount but typically come in under the engineer's estimate. Council discussed funding sources and noted storm sewer included curb and gutter paid for by the City, not through assessments, including driveway aprons. Mr. Schulze answered questions of the Council relating to safety issues, maintenance, parking, and bicycles use of narrow streets. The Council discussed how the sidewalk plan would be updated in the Comprehensive Plan update and that the PACS fund enterprise fee was charged via private utilities for pedestrian safety project. The Council reviewed the water main, gate valves, hydrants that would include the new quick connect for Fire Department access, curb-to-curb pavement, and the new bulkhead curb and gutter to help keep cars on the street and snowplow blades out of front yards. The Council discussed turning on Olinger Road, concerns about sight line/clear view issues, and the need to keep landscaping trimmed at the end of driveways. The Council acknowledged rating agencies' maintenance requirements of existing assets and how cities must reinvest in basic infrastructure. Member Swenson introduced and moved adoption of Resolution No. 2016-114, Ordering Improvement for Countryside G Neighborhood Roadway Reconstruction, Improvement No. BA-427. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VII.B. CHOWEN PARK D NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-439, RESOLUTION NO. 2016-115 -ADOPTED Assistant Engineer Presentation Mr. Schulze presented the staff-initiated project that would reconstruct West 54th Street from Xerxes Avenue to where it dead ends. The project would pave the gravel road to 22-feet width, add curb and gutter, one-sided parking, paving the York Avenue and York-Zenith alleys, and minor utility upgrades. The overall project cost was estimated at $187,155. Funding would be a combination of special assessments and City Utility funds. Mr. Schulze said discussions have been held with the City of Minneapolis and Minnehaha Creek Watershed District for cost sharing of up to $30,000 which would likely occur and reduce 54th Street assessment amount by 30-40% or $7,000. Staff had analyzed the project and found the project was necessary, cost-effective, and feasible from an engineering standpoint. City Engineer Millner clarified street and alley assessments and how some property owners would be assessed for both, ranging from $1 1,230 to $16,170. He explained that staff met with most of the property owners who assisted in scoping out the project, noting their feedback was a good example of working with the residents. Mr. Millner stated the 5411 Zenith Avenue assessment would be zero because they were not buildable lots. Mayor Hovland opened the public hearing at 7:13 p.m. Public Testimony Kathy Iverson, 5410 York Avenue, addressed the Council. Zack Steven, 3113 West 54th Street, addressed the Council. Lisa Ellison, 5411 Zenith Avenue, addressed the Council. Tom Larson, 5400 York Avenue, addressed the Council. Keith Reittman, 5400 and 5402 Xerxes Avenue, addressed the Council. Member Staunton made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Page 3 Minutes/Edina City Council/November 15, 2016 Motion carried. Mr. Schulze responded to the Council's concerns regarding the proposed swale and how moving the alley onto the right-of-way would require some tree removal in order to gain access for snow removal. He stated caution would be used during the project to protect roots as much as possible to benefit the trees. The Council commented on the water main, hydrants, valve manhole, and Swale placement along the creek bed that would include plantings of low-grow grasses which would likely not be seen by residents. Mr. Schulze answered questions on signage for the dead-end to include no outlet or private street, 54th Street stopping conditions, and how the intersection would not meet County warrants for controls such as sidewalk crossings. The Council confirmed that should the City of Minneapolis choose not to participate in cost-sharing, the cost would fall on the City. Member Staunton introduced and moved adoption of Resolution No. 2016-1 15, Ordering Improvement for Chowen Park D Neighborhood Roadway Reconstruction, Improvement No. BA-439. Member Swenson seconded the motion. Manager Neal further explained the 1% administrative fee to cover borrowing costs of bonds for improvement projects. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII. REPORTS/ RECOMMENDATIONS VIIIA. COST SHARING AGREEMENT—4500 VALLEY VIEW ROAD—APPROVED Economic Development Manager Presentation Economic Development Manager Neuendorf said this item pertained to the construction of public improvements adjacent to the Town Hall Station restaurant and this cost-sharing agreement would allow for constructing sidewalks and public improvements located within existing right-of-way and new public easements. The Council shared comments about the importance of easements that have a value, were needed for safety, and that the reimbursement was capped at $57,000. The Council was pleased that staff approached the developer to construct this sidewalk during construction of Town Hall Station. Member Swenson made a motion, seconded by Member Brindle, approving the Cost Sharing Agreement capped at $57,000.00 and accept the public easement as outlined. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.B. TRANSPORTATION COMMISSION ADVISORY COMMUNICATION: PASSENGER RAIL SERVICE IN EDINA—APPROVED Transportation Commissioner Chair Tom LaForce presented the Transportation Commission Advisory communication regarding passenger rail service in Edina and if the City should support further study of that possibility. Mr. LaForce answered questions of the Council regarding funds needed to conduct this study either through CTIB, Metropolitan Council, or MnDOT. The Council indicated this study should be included in the 2017 Comprehensive Plan revision and it was important that the study remain neutral to make informed decisions and to involve community input. Member Staunton made a motion, seconded by Member Stewart, to add Passenger Rail Service Study to 2017 Work Plan to identify funds. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. Page 4 Minutes/Edina City Council/November 15, 2016 VIII.C. RESOLUTION NO. 2016-116 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Staunton introduced and moved adoption of Resolution No. 2016-116 accepting various grants and donations. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VIII.D. SKETCH PLAN; 7711 COMPUTER AVENUE FOR DJR ARCHITECTS— REVIEWED Community Development Director Presentation Community Development Director Teague said the City Council was asked to provide informal, non- binding comment on a proposal to redevelop the 7711 Computer Avenue existing building with a new three-story mini-storage and a one-story retail/office use that would utilize parts of the existing building. Proponent Presentation Dean Dovolis, DJR Architecture, and Dan Krsnak, Emble Properties, answered questions regarding density and business incubators. It was indicated the project would contain a coffee shop with exterior signage, direct access from the outside, and require a variance to allow for greater square footage than allowed in 1.1 FAR in the PID zoning district. The Council expressed concerns about the decreased number of parking spaces from 109 to 88 as inadequate since there was no overflow in this neighborhood. Mr. Krsnak outlined how the mini-storage use would create six trips per day with the office space at less than 50 spaces and the collaborative space for most private offices of one person per office. The Council indicated it was not supportive of the FAR change in this particular area but pleased with the business incubator idea. The Council referred to the letter of concern from Pentagon Revival regarding zoning for the particular use and shared concerns about the category of zoning and crossing. Mr. Dovolis noted the proposed uses were allowed and compatible. The mini-storage was dependent on the FAR and could include many good elements such as a potential brew pub. The Council commented on permitted uses in the PID with the deterrent of.5 FAR and its reluctance to the mini-storage. Mr. Dovolis noted the newest trend was mixed use and re-urbanizing industrial space more densely and vertical as the product was closer to the consumer. Mr. Teague commented staff had encouraged the proponents to obtain both parcels so they controlled the entire corner but the proponents were unable to do so. He referred to the hesitation on parking because of experience at The Reserve, which met the code but was still short on parking. VIII.E. FUNDING FOR CENTENNIAL LAKES BRIDGE REPLACEMENT PROJECT—APPROVED Manager Presentation Mr. Neal said the City Council was asked to approve allocation of $740,000 of park dedication fees received from Opus Development to fund replacement of two pedestrian bridges in Centennial Lakes Park. This project was currently unfunded in the proposed 2017-2021 Capital Improvement Plan and allocation of funds would ensure completion of this project during the upcoming 24 months. The proposed allocation, $740,000, was sufficient to fund anticipated design, engineering, and construction costs for the project. Mr. Neal outlined the project timeline, noting if approved, it would initiate project design and bidding processes as early in 2017 as possible to start construction immediately following the 2017 Fall Into The Arts event. Member Brindle made a motion, seconded by Member Swenson, approving allocation of $740,000 funding of Opus fees for Centennial Lakes Bridge Replacement Project. Page 5 Minutes/Edina City Council/November 15, 2016 Mr. Neal answered questions of the Council relating to bridge widths, options, and ADA compliance. The Council indicated this was an important park, it was pleased with the proposal, and discussed the intention of park dedication fee for parks around real estate or for general use in Edina. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX CORRESPONDENCE AND PETITIONS IXA. PETITION REQUESTING ALLEY PAVING— RECEIVED AND REFERRED Member Staunton made a motion, seconded by Member Swenson, receiving the October 28, 2016, petition requesting alley paving on Xerxes Avenue between 5900 and 5932, York Avenue South between 5901 and 5933 and West 60th Street between 3100 and 3116, and referring to Engineering for processing. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX.B. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IXC. MINUTES I. HUMAN RIGHTS AND RELATIONS COMMISSION, SEPTEMBER 27, 2016 2. EDINA TRANSPORTATION COMMISSION, SEPTEMBER 15, 2016 3. PARK BOARD MEETING, OCTOBER 10, 2016 4. HERITAGE PRESERVATION BOARD, OCTOBER 10, 2016 X AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS— Received XII. MANAGER'S COMMENTS— Received X111. SCHEDULE OF MEETINGS AND DATES AS OF NOVEMBER 15, 2016— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 10:02 p.m. Respectfully submitted, De a AManger, Cit Cler Minutes approved by Edina City Council, December 6, 2016. James B. Hovland, Mayor Video Copy of the November 15, 2016, meeting available. Page 6